Resolution 37-21 -
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: June 22, 2021
Initiated By: Paul A. Hammersmith, PE, Director of Engineering/City Engineer
Brian D. Gable, PE, Deputy Director of Engineering
John Henderson, PE, Civil Engineer II
Re: Resolution 37-21 – Accepting the Lowest and Best Bid for the 2021 Street
Maintenance Program – Phase 2 (21-002-CIP)
Summary
On June 15, 2021, three (3) bids were received, publicly opened and read by Engineering staff for
the 2021 Street Maintenance Program – Phase 2 (21-002-CIP). This Program consists of replacing
deteriorated concrete curb and gutter, street base stabilization, milling of deteriorated pavement
surfaces, placement of new asphalt pavement and other associated street maintenance work. This
will maintain the average Pavement Condition Index (PCI) of our roadway network at 77 with an
overall goal of 75, which is a “good” condition.
Please see the attached exhibit for general work locations. For Council’s reference, a copy of the
construction drawings for this Program have been provided for review in the BoardPaq packet for
the June 28, 2021 meeting, or a hard copy is available for review upon request.
The Engineer’s estimate for Phase 2 of the 2021 Program is $3,800,000.00. The budgeted funds in
the 2021-2025 Capital Improvements Program (CIP) for the 2021 Street Maintenance Programs
(Phases 1 and 2) are $6,615,000.00 from Account AT211 – Annual Street Maintenance Program.
The Council accepted lowest and best bid for Phase 1 of the 2021 Program is $3,114,482.03.
Strawser Paving Company, Inc. submitted the lowest and best bid of $3,379,050.50. Staff has
reviewed all bids and a summary of the bids received is listed below.
Bidder Bid as Read Bid as Read Corrected Bid Over (+) or Under (-)
Engineer’s Estimate
Strawser Paving Company, Inc. $3,379,050.50 -11.1%
Kokosing Construction $3,496,925.63 -8.0%
Decker Construction Company $3,518,625.82 -7.4%
The work for this Program is expected to commence in July/August 2021 and the completion date
is October 15, 2021.
Streets included for the 2021 Street Maintenance Program – Phase 2:
Phase 2 of the 2021 Program includes resurfacing on City streets as depicted on the attached City
map. The streets to be improved are as follows: Discovery Boulevard, Wall Street, Village Parkway,
Emerald Parkway, Eiterman Road, Cosgray Road, Richgrove Lane, Clearfield Lane, Baybrook Lane,
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
Resolution 37-21 – Accepting the Lowest and Best Bid for the 2021 Street Maintenance Program
- Phase 2 (21-002-CIP)
June 22, 2021
Page 2 of 2
Kentfield Drive, Barney Drive, Parkcenter Circle, Bradenton Avenue, Darby Street, Shier Rings
Road, Rings Road and Blazer Parkway.
All work will be performed while maintaining traffic, where possible, with efforts being taken to
minimize interruptions to motorists, provide access for emergency services, maintain access to
driveways and adjacent streets as much as possible, while consistently providing a safe work area
for motorists and workers.
Communications with Residents and Motorists
The following communication methods will be used to communicate construction information with
the residents and motorists throughout the duration of this project.
• Fliers are placed on mailboxes at each residence on affected streets. These are distributed
by Dublin staff.
• Residents whose driveways will be closed during construction will be given written notice at
their front door at least 24 hours in advance of the closure. These notices are distributed
by the contractor.
• Temporary notification signs are placed along streets at least 24 hours in advance of
upcoming construction work and anticipated construction dates.
• When appropriate, portable message board signs are used for construction notification on
arterial and collector streets.
• The City of Dublin road improvement updates page provides current construction schedule
information. This webpage is listed on the signs posted in advance of construction activities
and in the flier placed on mailboxes. See: www.dublinohiousa.gov/construction.
• Due to the short notification time period for driveway closures, Dublin Engineering staff
makes adjustments to the construction schedule to accommodate resident needs on a
case-by-case basis.
• The City of Dublin social media channels are used to communicate timely construction
updates.
Recommendation
Staff has thoroughly reviewed the bid submitted by Strawser Paving Company, Inc. Previous
experience with Strawser Paving Company, Inc. has been favorable, including these recent
projects: 2020 Street Maintenance Program – Phase 1, 2019 Pavement Repair Program, and 2018
Street Maintenance Program. Staff is confident Strawser Paving Company, Inc. will perform well on
this Program.
Staff recommends Council approval of Resolution 37-21 accepting as lowest and best the bid of
Strawser Paving Company, Inc. in the amount of $3,379,050.50 and authorizing the City Manager
to enter into a contract with Strawser Paving Company, Inc. for this Program.
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Phase 2
Phase 2 - Alternates
2021 Street Maintenance Program
2021 CITY OF DUBLIN STREETLOCATION MAP21-002-CIPSHEET INDEXTITLE SHEET1GENERAL NOTES2 - 9GENERAL SUMMARY10 - 14PLAN SHEETS15 - 35CURB RAMP IMPROVEMENTS36 - 42ENGINEERS SEAL:MAP INDEXMAP NO.LOCATIONSHEET NO.1DISCOVERY BLVD. - WALL ST.15 - 162VILLAGE PKWY.3EMERALD PKWY.4EITERMAN RD.5COSGRAY RD.TRAFFIC SIGNAL NOTES43TRAFFIC SIGNAL PLAN SHEETS44 - 511718 - 2021 - 2324 - 25GPD GROUP®Glaus, Pyle,
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GENERAL NOTES21-002-CIP (PHASE 2)
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GENERAL NOTES21-002-CIP (PHASE 2)
GENERAL NOTES21-002-CIP (PHASE 2)
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GENERAL NOTES21-002-CIP (PHASE 2)
GENERAL NOTES21-002-CIP (PHASE 2)
GENERAL SUMMARY21-002-CIP (PHASE 2)
GENERAL SUMMARY21-002-CIP (PHASE 2)
GENERAL SUMMARY21-002-CIP (PHASE 2)
GENERAL SUMMARY21-002-CIP (PHASE 2)
GENERAL SUMMARY21-002-CIP (PHASE 2)
21-002-CIP (PHASE 2)DISCOVERY BLVD.
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