Resolution 12-21
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: February 24, 2021
Initiated By: Matt Earman, Director of Parks & Recreation
Shawn Krawetzki, Landscape Architect Manager
Re: Resolution 12-21 2021 Central Landscape Maintenance Contract Bid Acceptance
Background
The Central Landscape Maintenance Contract was bid and contracted with Environmental
Management Inc. in 2020, with an optional renewal period. As part of the evaluative process to
ensure appropriate performance, it was determined that the Central Contract Maintenance
contractor, Environmental Management Inc. was issued over 150 notices to complete unperformed
work. As such, staff did not renew the contract with Environmental Management Inc. and rebid
this contract to ensure that the expected levels of maintenance would be attained.
Funding for the City’s Central Landscape Maintenance is included in the 2021 Operating Budget in
the amount of $210,000. On February 17, 2021, bids were opened for this contract. Three (3) bids
were received with the lowest of these bids being $217,440.00 from Five Seasons Landscape
Maintenance Inc. Collectively, all of the maintenance contracts combined are within the 2021
budgeted funds. Bids for this contract also provided unit costs for any additional emergency repair
work, mulching, or mowing as directed by the City to maintain the appropriate appearance levels.
Bidder Bid Amount
Brightview Landsdcapes, LLC $284,000.00
Five Seasons Landscape Management Inc. $217,440.00
Commercial Land Management Systems (CLMS) $343,217.00
Attached is a map illustrating the maintenance coverage areas (exhibit A). For your reference,
the complete contract specifications are available for review in the Council Planning room.
Recommendation
Five Seasons Landscape Management Inc. has provided services for the City of Dublin in the past
and staff has found their work to be acceptable. Staff recommends adoption of Resolution xx-21,
accepting the lowest and best bid by Five Seasons Landscape Management Inc. din the amount of
$217,440.00.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo