Resolution 07-21RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO
Resolution No. ()7-21 Passed
A RESOLUTION ACCEPTING THE LOWEST AND BEST
BID FOR THE UNIVERSITY BOULEVARD -PHASE 2 /
SHIER RINGS ROAD AND AVERY ROAD INTERSECTION
IMPROVEMENT PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of
the Dublin Code, for the University Boulevard -Phase 2 /Shier Rings Road &
Avery Road Intersection Improvement project; and
WHEREAS, Council has determined that the bid submitted by Miller Bros.
Construction, Inc. constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
'7 of its elected members concurring, that:
Section 1. The bid submitted by Miller Bros. Construction, Inc. in the total
amount of $13,098,481.00 is hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into contracts
with Miller Bros. Construction, Inc. for performance and completion of the
University Boulevard -Phase 2 /Shier Rings Road &Avery Road Intersection
Improvement project pursuant to the Advertisement, Proposal and Contract
Documents for said project on file in the office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the project.
Section 4. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Charter.
Passed this - day of - ru , 2021.
Mayor -Presiding Officer
Cler�/Of COO
.01 (A-c4�n�)
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
City of Dublin Phone: 614.410.4400 • Fax: 614.410.4490
To: Members of Dublin City Council
Memo
From: Dana L. McDaniel, City Manager
Date: February 16, 2021
Initiated By: Megan D. O'Callaghan, PE, Deputy City Manager/Chief Finance and
Development Officer
Paul A. Hammersmith, PE, Director of Engineering/City Engineer
Michael S. Sweder, PE, Interim Deputy Director of Engineering
Re: Resolution 07-21— Bid Acceptance for University Boulevard — Phase 2 / Shier
Rings Road & Avery Road Intersection Improvement Project
Summary
On February 4, 2021, seven (7) bids were received, publicly opened and read by Engineering staff
for the University Boulevard — Phase 2 / Shier Rings Road & Avery Road Intersection Improvement
project (the "Project'). This project is identified as the Shier Rings Road Realignment - Eiterman
Road to Avery Road and the Avery and Shier Rings Road Intersection Improvement in the adopted
2021-2025 Capital Improvements Program (CIP). Work included in the Project consists of the
construction of 0.52 miles of University Boulevard and the reconstruction/realignment of 0.64 miles
of Shier Rings Road, four (4) roundabouts, one (1) traffic signal, curb and gutter, medians, asphalt
shared -use paths, sidewalks, water main, storm sewers, culverts, sanitary sewer, street lights,
landscaping and an American Electric Power (AEP) Ohio duct and vault system. The Project also
includes Phase 2 of the Cosgray Ditch relocation, the first phase being constructed in the second
half of 2020.
This Project is located between Eiterman Road and Avery Road, providing access to the Ohio State
University (OSU) Wexner Medical Center Outpatient Care facility currently under construction along
the north side of University Boulevard, with an address of 6700 University Boulevard. The
relocation of Cosgray Ditch and the relocation/realignment of Shier Rings Road (now University
Boulevard - Phase 2) are part of an Economic Development Agreement (EDA) with OSU for the
construction of their ambulatory care medical facility scheduled to open in 2022.
Phase 1 of the Cosgray Ditch relocation project was substantially completed in December 2020.
Phase 2 of the ditch relocation will consist of the realignment of the eastern end of Cosgray Ditch
along the south side of Shier Rings Road adjacent to the Dublin City School property and will be
performed as part of this Project. A copy of the Project construction drawings is available for
review in OneDrive, or a hard copy is accessible for review upon request.
The Engineer's estimate for this project is $17,700,000. The budgeted funds for the University
Boulevard — Phase 2 / Shier Rings Road & Avery Road Intersection Improvement project in the
2021-2025 CIP are $10,190,000.00 in account ET517 and $7,020,000.00 in account ET811.
Pursuant to the EDA, OSU is responsible for 32.5% of the actual cost of the University Boulevard —
Phase 2 portion of the Project. In addition to the University Boulevard contribution, OSU is
responsible for contributing $1,250,000 towards the Avery Road and Shier Rings Road Intersection
Improvement. Additionally, the City has been awarded $2,500,000 towards the Project from the
State of Ohio Development Services Agency Roadway Development (629) funds. Finally, AEP Ohio
will reimburse the City approximately $1,245,000 for work associated with constructing an
Resolution 07-21— Bid Acceptance for University
Road Intersection Improvement
February 16, 2021
Page 2 of 2
Boulevard — Phase 2 / Shier Rings Road & Avery
underground duct and vault system that will be used in the future to supply electric power along
the University Boulevard — Phase 2 corridor.
Miller Bros. Construction, Inc. submitted the lowest and best bid of $13,098,481.00. Staff has
reviewed all bids and a summary of the bids received is listed below.
Bidder
Bid as Read
Bid as Read
Over (+) or Under (-)
Engineer's Estimate
Corrected Bid
Miller Bros. Construction, Inc.
$13,098,481.00
-26.0%
Trucco Construction Company
$13,541,925.65
-23.5%
Elite Excavating Company of Ohio, Inc.
$13,879,158.80
-21.6%
$13,876,146.30
George J. Igel & Company, Inc.
$14,109,703.03
-20.3%
$14,109,690.53
Complete General Construction Company
$14,577,951.72
-17.6%
Shelly & Sands, Inc.
$14,760,696.42
-16.6%
Kokosing Construction
$15,841,789.99
-10.5%
$15,841,958.56
University Boulevard is required to be substantially complete and open to traffic in May 2022. The
intersection of Avery Road and Shier Rings Road is required to be substantially complete by
December 2022. The final completion date for the project is January 2023.
AEP Ohio intends to begin construction of the Amlin-Dublin 138 kV Transmission Line Project in
early 2022 and be complete in the spring of 2022. This work will take place simultaneously with
the Project. The new transmission line will be located along the north side of Shier Rings Road and
south side of University Boulevard as it runs through the Project area. Dublin staff will work closely
with both contractors to ensure coordination of all work.
Communications with Residents and Motorists
The following communication methods will be used to communicate construction information with
the residents and motorists throughout the duration of this project.
The City of Dublin road improvement updates page provides current construction schedule
information. See: www.dublinohiousa.aov/construction.
Social media channels are used to communicate timely construction updates.
When appropriate, portable message board signs are used for construction notification on
adjacent streets and roadways.
Recommendation
Staff has thoroughly reviewed the Miller Bros. Construction, Inc. bid. This contractor performed the
first phase of the Cosgray Ditch relocation in the second half of 2020 and did so favorably.
However, since this contractor has not performed a roadway construction project for the City of
Dublin, staff made inquiries with references provided in their bid. The response received was very
positive regarding their work quality and execution. Staff recommends Council approval of
Resolution No. 07-21 accepting as lowest and best the bid of Miller Bros. Construction, Inc. in the
amount of $13,098,481.00 and authorizing the City Manager to enter into a contract with Miller
Bros. Construction, Inc. for the Project.
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