Resolution 063-20RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No. 63-20 Passed ,
A RESOLUTION ACCEPTING
THE LOWEST AND BEST BID FOR THE
2020 GUARDRAIL REPLACEMENT AND MAINTENANCE PROGRAM
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of
the Dublin Code, for the 2020 Guardrail Replacement and Maintenance
Program; and
WHEREAS, Council has determined that the bid submitted by Lake Erie
Construction Company constitutes the lowest and best bid.
NOVA , THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
r of its elected members concurring, that:
Section 1. The bid submitted by Lake Erie Construction Company in the
total amount of $152,325.00 is hereby accepted.
Section. That the City Manager is hereby authorized to enter into contracts
with Lake Erie Construction Company for performance and completion of the
2020 Guardrail Replacement and Maintenance Program pursuant to the
Advertisement, Proposal and Contract Documents for said project on file in the
office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the Program.
Section 4. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Charter.
PassE�d this i&2t day of ��������{� , 2020.
Mayor - Presiding Officer
ATTEST:
Clerk` of Council
7City of Dublin
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: October 6, 2020
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Michael S. Sweder, PE, Interim Engineering Manager
Kenneth B. Richardson, P.E., P.S., Senior Civil Engineer
Summary
Memo
Re: Resolution No. 63-20 — Bid Acceptance for 2020 Guardrail Replacement and
Maintenance Program
On September 23, 2020, four (4) bids were received, publicly opened and read by Engineering staff for
the 2020 Guardrail Replacement and Maintenance Program. This project involves the replacement of
existing steel guardrail with painted galvanized steel guardrail on Dublin Road, the replacement of
existing wood guardrail with steel -back timber guardrail on Memorial Drive (east of Holyrood Court)
and the removal of a short section of guardrail on Macbeth Drive. A copy of the 2020 Guardrail
Replacement and Maintenance Program construction drawings has been placed in the Council Planning
Room for your reference and review.
The Engineer's estimate for this project is $140,000. The budgeted funds for the 2020 Guardrail
Replacement and Maintenance Program in the 2020-2024 Capital Improvements Program (CIP) are
$155,000 in account AT20A. The bids received are greater than the Engineer's estimate and are the
result of recent cost increases in guardrail material costs.
Lake Erie Construction Company submitted the lowest and best bid of $152,325.00. Staff has reviewed
all bids submitted and a summary of the bids received is listed below.
Bidder
Bid as Read
Bid as Read
Over (+) or Under (-)
Engineer's Estimate
Corrected Bid
Lake Erie Construction Company
$152,325.00
+8.8%
n/a
Paul Peterson Company
$153,869.00
+9.9%
n/a
M. P. Dory Company
$157,325.00
+12.4
n/a
The Righter Company, Inc.
$157,700.00
+12.6
n/a
As Council is aware, there are a number of other CIP projects that are transportation and maintenance
related being performed in 2020. Given the amount, $35,325.00, that this contract would exceed the
budgeted funds (after consideration of the $38,000 design contract), staff anticipates being able to
cover the shortage using other budgeted funds.
Resolution No. 63-20 — Bid Acceptance for 2020 Guardrail Replacement and Maintenance Program
October 6, 2020
Page 2 of 2
Staff anticipates construction of this program to commence in early spring 2021. Streets impacted by
the guardrail construction will remain open to traffic for the duration of the construction. The
completion date for the project is April 30, 2021
Recommendation
Staff has thoroughly reviewed the bid submitted by Lake Erie Construction Company. Previous
experience with Lake Erie Construction Company has been favorable, including these projects:
Guardrail Improvements — Phase 3 (2017) and Guardrail Improvement - Brandonway Drive Bridge
(2016).
Staff recommends Council approval of Resolution No. 63-20 accepting as lowest and best the bid of
Lake Erie Construction Company in the amount of $152,325.00 and authorizing the City Manager to
enter into a contract with Lake Erie Construction Company for this project.
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Utilities Protection
SERVICE
Call Before You Dig
1-800-362-2764
CALL TWO WORKING DAYS BEFORE YOU DIG
(NON MEMBERS MUST BE CALLED DIRECTLY)
PLAN PREPARED BY:
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Consulting Civil Engineers and Surveyors
2020 GUARDRAIL REPLACEMENT AND MAINTENANCE
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VICINITY MAP - DENOTES L OCA TION OF PROJECT
N.T.S.
STANDARD CONSTRUCTION DRAWINGS IFHA I CITY OF SPECIAL SUPPLEMENTAL
FEDERAL LANDS COLUMBUS PROVISIONS SPECIFICATION
DM -1.1 7-17-20
MT -95.31 7-19-19
6/7-60
MT -95.0 -21-
6/7-61
MGS-1.1 1-19-18
MT -97.10 4-19-
617-62
MGS-2.1 1-19-18
MGS-4.2 7-19-13
TC -61.30 7-19-1
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