Resolution 048-20RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No. 48-20 Passed
A RESOLUTION ACCEPTING THE LOWEST AND BEST BID
FOR THE COFFMAN PARK PICKLEBALL COURT AND
AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT FOR THE PROJECT,
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter, for the Coffman
Park Platform Tennis; and
WHEREAS, Council has determined that the bid submitted by Vasco Sports
Contractors in the amount of total amount of $311,050.00 is the lowest and
best bid; and
WHEREAS, this project was programmed in the 2020 CIP; and
WHEREAS, funding will be available in the Capital Improvements Tax Fund.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, of the elected members concurring, that:
Section 1. The total bid in the amount of $311,050.00 submitted by Vasco
Sports Contractors is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract
with Vasco Sports Contractors for the Coffman Park Pickleball Court as
specified within the bid proposal and the City's bid documents on file in the
Department of Parks & Recreation.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the Project.
Section 4. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this Q�. day of � C�� , 2020
Mayor — Presiding Officer
Attest:
Clerk of Council
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
City of Dublin Phone: 614-410-4400 • Fax: 614-410-4490
Memo
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: September 22, 2020
Initiated By: Matt Earman, Director of Parks and Recreation
Shawn Krawetzki, Landscape Architect Manager
Re: Resolution 48-20 Bid Acceptance for Coffman Park Pickleball Courts Project
Summary
On September 11, 2020 four bids were received, publicly opened, and reviewed by Parks and
Recreation staff for the Coffman Park Pickleball Courts Project. This project will construct eight
new pickleball courts in Coffman Park, northeast of the skate park (Exhibit'A' — Site Map). The
project scope includes materials and labor necessary for minor grading, court installation,
fencing for the courts, lighting, sidewalk extensions, benches, and storm water facilities.
Staff included four alternate components of the project in the bid documents. Alternate 'A'
included court lighting, Alternate 'B' included the wind screen base fencing, Alternate 'C'
included the wind screen alternate fencing only and alternate'D' included two additional
pickelball courts and fencing.
The cost estimate for this project is $400,000 which included the design and construction of the
facilities. Previously encumbered design fees totaled $40,301.00, leaving a remaining balance of
$359,699.00 for construction. The City received four bids from contractors with the lowest and
best bid total from Vasco Sports Contractors of $311,050.00, which includes all of the alternate
components for this project.
Staff anticipates construction activities to begin in late September with a completion date later
this winter. Completion will be contingent upon the availability of asphalt as colder weather sets
in this fall.
Recommendation
Staff has thoroughly reviewed the bid and references submitted by Vasco Sports Contractors,
and is confident of the standards of work. Staff recommends approval of this resolution
accepting as the lowest and best bid of Vasco Sports Contractors in the amount of $311,050
and authorizing the City Manager to enter into a Contract with Vasco Sports Contractors for this
project.
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Exhibit'B'
BID TABULATION SHEET
COFFMAN PARK - PICKLEBALL COURTS - 09-11-2020
Engineer Estimate: Base Bid: $259,350.00 /A: $75,000.00 / B: $13,120.00 / C: $1,984.00 / D: $42,869.25
Total: $392,353.25
Bidders
Confirmation
Addendum 1
Confirmation
Addendum 2
Confirmation
Prevailing Wage
Bid
Bond Base Bid
Alternate A: Court Alternate B: Wind Alternate C: Wind
Lighting Screen - Base Bid Screen - Alternate D
Alternate D: Addition
of (2) Courts
Columbus Asphalt Paving
y
y
y
y $329,600.00
$73,000.00
$53,000.00
$12,000.00
$58,000.00
Setterlin
y
y
y
y $287,700.00
$67,510.00
$9,160.00
$1,400.00
$54,530.00
Janco LLC
y
y
y
y $214,760.00
$71,750.00
$9,350.00
$1,600.00
$48,260.00
Vasco Sports Contractors
y
y
y
y $206,981.00
$67,000.00
$6,000.00
$900.00
$30,169.00
Total Project: Total Alternates:
$525,600.00 $196,000.00
$420,300.00 $132,600.00
$345,720.00 $130,960.00
$311,050.00 $104,069.00