Resolution 047-20RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO
Resolution No. 47-20
Passed
A RESOLUTION ACCEPTING THE LOWEST AND BEST
BID FOR THE WATERLINE REPLACEMENT — PHASE 5
PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the
Dublin Code, for the Waterline Replacement — Phase 5 project; and
WHEREAS, the current Community Plan identifies the objective to perform
preventative maintenance and improvements to the existing water distribution
system as it ages; and
WHEREAS, Council has determined that the bid submitted by Danbert, Inc.
constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. The bid submitted by Danbert, Inc. in the total amount of $533,417.32
is accepted.
Section 2. That the City Manager is hereby authorized to enter into contracts with
Danbert, Inc. for performance and completion of the Waterline Replacement —Phase
5 project pursuant to the Advertisement, Proposal and Contract Documents for said
project on file in the office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City Manager,
the Director of Law, the Director of Finance, the Clerk of Council, or other appropriate
officers of the City to prepare and sign all other agreements and instruments and to
take any other actions as may be necessary to implement this Resolution and
complete the Project.
Section 4. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Charter.
Passed this Aday p of September, 2020.
Mayor - Presiding Officer
ATTEST:
Clerk of Council
L
Form 6301
City of Dublin
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614-410-4400 • Fax: 614-410-4490
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: September 8, 2020
Memo
Initiated By: Megan D. O'Callaghan, PE, Deputy City Manager/Chief Operating Officer
Paul A. Hammersmith, PE, Director of Engineering/City Engineer
Michael S. Sweder, PE, Interim Engineering Manager
John Henderson, PE, Civil Engineer II
Re: Resolution No. 47-20 — Bid Acceptance for Waterline Replacement - Phase 5
Project
Summary
On August 27, 2020, four (4) bids were received, publicly opened, and read by Engineering staff
for the Waterline Replacement — Phase 5 project. This project will replace existing 2 -inch or 3 -inch
water lines with new 6 -inch ductile iron waterlines, including fire hydrants and other associated
appurtenances, in six (6) separate locations. The locations are: Turnberry Court, Red Bay Court,
Bennett Court, Invergordon Court and Tamarisk Court, Dunniker Park Drive & Dunblane Court.
This work will also include the re -connection of existing residential water services, the installation
of nine (9) new fire hydrants, and associated milling and repaving of the plan -designated
pavement surfaces of these cul-de-sacs affected by the work. For Council's reference, a reduced
set of project construction drawings has been placed in the Council Planning Room.
The project has an interim completion date of November 13, 2020 for Invergordon Court, Bennett
Court, Red Bay Court and Tamarisk Court. The completion date for Turnberry Court, Dunniker Park
Drive and Dunblane Court is May 14, 2021. To keep the residents informed of this upcoming
project, direct mailings were sent for three virtual (Webex) public meetings. All efforts will be
made to maintain access to the residences during construction. The City will have a designated
Engineering Project Inspector assigned to this project, who will be available to answer questions
and manage access needs at adjacent residences throughout the project.
The Engineer's estimate for this project is $690,000. The budgeted funds for these waterline
replacements in the 2020 Capital Improvement Program are $600,000 from account AW101 in the
Water Fund.
Danbert, Inc. submitted the lowest and best bid of $533,417.32. Staff has reviewed all bids and a
summary of the bids received is listed below.
Bid as Read
Bidder
Bid as Read
Over (+) or Under (-)
Corrected Bid
Engineer's Estimate
Danbert, Inc.
$533,417.32
-22.7%
Columbus Asphalt Paving, Inc.
$694,174.25
0.6%
Elite Excavating Company of
$707,340.00
2.5%
Ohio Inc.
Resolution No. 47-20 — Bid Acceptance for Waterline Replacement - Phase 5 Project
September 8, 2020
Page 2 of 2
Trucco Construction Company $732,738.00 6.2%
Staff anticipates initial construction activities to begin sometime in late September or early October
with completion dates as previously described.
Recommendation
Staff has thoroughly reviewed the bid submitted by Danbert, Inc. Previous experience with
Danbert, Inc. has been excellent on several recent projects which include the Waterline
Replacement — Phase 4 (18-011-CIP), the Waterford Village Stormwater Improvements (14-017-
CIP) and the Mid -Century Neighborhood Street Improvements (16-014-CIP). Staff is confident
Danbert, Inc. will perform well on this project.
Staff recommends Council approval of Resolution No. 47-20 accepting as lowest and best the bid
of Danbert, Inc. in the amount of $533,417.32 and authorizing the City Manager to enter into a
contract with Danbert, Inc. for this project.
2020 Waterline Replacement - Phase 5
Location Map
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City of Dublin