Resolution 038-20RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No.
38-20
Passed
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN AGREEMENT WITH THE CITY OF
COLUMBUS FOR COLUMBUS RESURFACING PROJECT
530282-912020 WITHIN THE CITY OF DUBLIN'S
JURISDICTION
20
WHEREAS, The City of Columbus is undertaking a capital improvement project on
Sawmill Road between Saltergate Drive and Summit View Road which includes
roadway resurfacing, curb repair, and pavement markings; and
WHEREAS, a portion of the proposed public improvements are within the current
corporate limits of Dublin; and
WHEREAS, Dublin has agreed to support the completion of those improvements
located within its jurisdiction; and
WHEREAS, the Dublin Community Plan promotes working cooperatively with
surrounding jurisdictions to promote regional transportation planning and
programming; and
WHEREAS, it is necessary for both parties to enter into this agreement to facilitate
the construction thereof; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
7 of its elected members concurring, that:
Section 1. The City Manager is hereby authorized to enter into an agreement
with the City of Columbus for Columbus resurfacing project 530282-912020 within
the City of Dublin's jurisdiction, in substantially the same form as attached, with
changes not inconsistent with this Resolution and not substantially adverse to this
City and which shall be approved by the City Manager and Director of Finance. The
approval of changes thereto by those officials, and their character as not being
substantially adverse to the City, shall be evidenced conclusively by their execution
thereof.
Section 2. The City Manager, the Clerk of Council, the Director of Law, the
Director of Finance, or other appropriate officers of the City are hereby authorized to
prepare and sign all agreements and instruments and to take any other actions as
may be appropriate to implement this Resolution. The City Manager and the Director
of Finance are also authorized, for and in the name of the City, to execute any
amendments to the Reimbursement Agreement, which amendments are not
inconsistent with this Resolution and not substantially adverse to this City.
Section 3. That this Resolution shall take effect and be in force on the earliest date
permitted by law.
Passed this of L� , 2020.
Mayor - Presiding Officer
ATTEST:
Cler f ounci
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
City of Dublin Phone: 614-410-4400 • Fax: 614-410-4490
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: July 21, 2020
Memo
Initiated By: Megan D. O'Callaghan, P.E., Deputy City Manager/Chief Operating Officer
Robert J. Taylor, P.E., Infrastructure Asset Management Engineer
Re: Resolution No. 38-20 — Authorizing the City Manager to Enter into
an Agreement with the City of Columbus for Columbus Resurfacing
Project 530282-912020 within the City of Dublin's Jurisdiction
Summary
The City of Columbus is undertaking a programmed capital improvement project on Sawmill Road
between the Emerald Parkway/Saltergate Drive intersection and Summit View Road (east) which
includes roadway resurfacing, curb repair, and pavement markings. A portion of the Columbus
resurfacing project is within the current City of Dublin corporation limits and therefore an agreement is
necessary for Dublin's participation in the project.
In accordance with separate legislation presented at this Council meeting, an adjustment to the
boundary line between the City of Dublin and the City of Columbus along the Sawmill Road corridor will
occur in the near future. As a result, any future resurfacing of Sawmill Road will not require Dublin's
participation. Dublin's participation in this agreement will provide for the improvement of Sawmill Road,
thereby bringing the roadway up to an acceptable condition so it may be transferred to the City of
Columbus.
The estimated participation for the City of Dublin is $98,740.05 including a 5% contingency and 9%
inspection cost for curb repair and minor pavement work. The total estimated cost of the project is
$605,261.88. The Dublin portion of this project will be from the budgeted funds for the annual Street
Maintenance Program in the 2020-2024 Capital Improvement Program (CIP) which is $6,300,000
programmed in account AT201, Annual Street Maintenance Program.
Resolution No. 38-20 — Authorizing the City Manager to Enter into an Agreement with the City of
Columbus for Columbus Resurfacing Project 530282-912020 within the City of Dublin's Jurisdiction
July 21, 2020
Page 2 of 2
Recommendation
Staff recommends approval of Resolution No. 38-20, authorizing the City Manager to enter into an
Agreement with the City of Columbus for Columbus Resurfacing Project 530282-912020 within the City
of Dublin's jurisdiction, to bring the roadway up to an acceptable condition so the permanent
maintenance responsibility may be transferred to the City of Columbus.
4
'This ('ontributlon tkgrcement (thc "AGYRE1 ...'MENT"), pursuant to Ordin,,ance M.). .218,15-
,C)
.2.0191., passed November 1. 8, 2019, is rnade and entered into thi.s da I"
20 '240 (the "Effecave Date"), by and between th(-'. ("Ity of ColumbLis, 011.10.,
and the ( 'Ity (,)f
acting through itsDirector of Public ServIce, hereinafter
I tj
'ely Known as and
)."Iblin, herein,after designated B11.,11N., collect-tiv I., ' the P_A.R'1Jf_,S',
1is 11 * 1i e Undertaking a capital )roven-ient project cultilim.1-t" _1 9.111 t
WHEREAS,, J,
rep.qir of variouis arterial streets W"'Ithi-ti the ("Ity of (],olumbus and the consstrtictio.n. ofAD.,,'.k curb
ramps at t,li(,)se.l(,-,)catioiis;,-ttid
WHEREAS, a portion of tlie pr(�.)posed publicimprovem.ents are within the corporate limits
and
WHEREAS 1)U_13J..J'N 1-i--cas, at
gr( ---ed S4.::»t: t c onipletiorl of t; -e
loc-ated ^11WIthin its PUrisdiction; and
faciliti" te
S, It tO
, rV thc., PAR'1"11",S to enter 'tito ttiis AGRI
WHERE -AS, it Is T_Ieces
the cons tructiori thereof"
NOW THEREFORE, f(.)r andiii, conslderat i()n of the rnutual coveriants herein conta.i'ned, and
'det, i th.e rec(Apt -,at-Id SL1ffiCi(J1CV of which are 1--iereby
ottier goc)d and valt..utble c0flsl I'ation',
acknowledged, the parties hereto do Iiereby coven -at -it andolgreel as, follows:
DEFINITIONS. -
'f - -ig attachrrient"', /
A.- Contract Doctirnel-its-"' mciatis this A(."IR.I�'l."..].y'..Nll.-,"N' Incluidit exhibits
thereto.
Ba "ContribLitlot-i-" t-neans the ,irnount contr'bLlted bv I t."BI-AN to ("'Y"M U]NIBITS the
Irriproven-ients" naeans the infrfastructlire improvements identified in the
.-A)ntract
Documents and spec.1fically described'\X71thIn 11xhibj_t,A.
1). "Work"' n-leal"Is t Coristructi.on of the 1,tnj')r(..)Ven.'1,C1.-1tS.
2. GENERAL CONSIDERATIONS.- In corisider-ation of the) romises of IN-IBIAN. I
-)e contrUcted the capit-al
forth hercia, agreen or casto t
t -Ie
xitractor sh.,i-11. be respoti-sible
imi.')r(.')ven'ients identified in 1_1',x1'1ibit A. C(I)II..."Ll"NIBUS and its
for corriplying with all ft-,tdentfl., state,and local. laws.
TS
wi ompany
3. PROCUREMENT OF SERVICES: identified Strawser 1.1, ng
Inc. (the "('.ontractor as the. lowest, responslVe. responsible and best bIddcr to perform the
Work described herein through a competi-tivebidding pros essconducted in. accord;,,ince \%,,'ith
(',"Itil Code an.d the Ohio Revised ('.od(--.. If 1DtJBJ,.'1 N has a concern abotit theper f(.,.)rmatx(_�� of
the Work,, DUB1..,I.N ,-.,,h.a11. inforn-i ("OLUMB L, JS and sh-,afl lnfi,�)rn.-i the
I
C"ontractor as appropriate.
4. CONTRIBUTION AND FINAL ACCOtTNT1 ' N'G*- The PARI JES acknowledge thc
'MI"N"I" is an approximation based upot'i ari
contribution. amoutit stated in, this _A(3 -R.1.11-4 "a
engin.eer s estin-iate attached hereto as f'I'Al-iibit B and the final arnMfflt to be contributed by
each PAR'I"Y' r.ay increase or decrease based t: (,-)n the results of bids received r" -or the
project. 1,4.,ach P,AI.Z"1A7spa 1_l,;a1s(-.) be, responsibl(-_t for their poraon of the cost of its -.i.pproved
changes to the W(.-)rk. the PAR".17. r(Itic,
Pursuarit to the tern -is of this DUB1,1N t -d -i -all contribute $98,740.05 to
for costs assoclated Al"Hi utie Work dehneated A. ("heck sh-i-111, be
J�,- � I
niade payable to JA reasur(.,,�r arid delivered to:
F)epartment (")f Public Se Ice
Office of Sul
I "11 N. F'ront Street4"' I'loor
(".olurnbus, Ohio 432., 1
At,tn: Russ 'gyp) -le y
"_)1)
IX.J14,11""IN sll t -ender paymerit to lmnicdiately upon execution cif tlils
3"-REF.M1'1.'.NT.
M It'J's shall pert-orm fin -al accounting after project has beeti con-ipleted and fina.1
"I
paymem has been ni-,,td:(-,�, to the, (..on.t,ract(--)r for the, Work. ('01,11MBL"S sli-.tl-1 refund anx,
unsper et f 11A tiy ac donal
,it I),,- lat-we o' the ("(,.).ntr*btjt' D'L-TBJ',IN or noti BI AN of[ ,i di i
S
naoe
owed to Lill f -.or te prosccutton of th.e Work Iti 'C'IccOrdance with final
i
account. tig. 1.1 such. refunds oi- add'donal 1-ayments sball. be n-iad( within 60 days of
notification.
't_T ' e
PROTECT GIJARANTY-, �S shall require the (_....(,)ntr,,'1ctor to weetrrant that the
W (- rk shall be free fron.-i defects iti materials -,,uid worki-nanship (W1th(-,.)ut regard to the
Iter nrial writteti
kc3trc (xerc, -,)d (--)f one yc�ar a
L 111dard 'A sed Irl 1,11XH-11- IL, 10f a. 1,,)e i(
accel.�)tatice of the Work. "Fhe Contractor sti"'111. at its own exPetis(w:
torrect or re-exec'ute any ottht'..Work that 11"aiL.; too nft,)rria to the requirements olf. d".1c,
(,"ontract Documents ,�,tnd appe.ars during the prosectit'loti (,.)f the Work.
B. Correct ativ def-cas .rl. ti,iatellials and workn.-iatishil-.) of th.e Work (\x7itilout regard to the
sundard of care exerciscd in. its perforn-lance) which aHp1-)e,,_:ir ,N.7J-J"iiri ac of oti.e (1)
*
year after Final writterl acceptance of the Work or Withiri such longer period of tinae as
I Docull-lents "11"I'd
m,ay bc set forth 11.1 I -lie. ('.ontract. I I
Replacpa
e, reir, or restore any p�irts of the Work or any of thefixtures, equip n-ic,%nt, or
(.,,Aher items placed therein that -are irip.,,ired or cal age as a conseqtie nce of ."111V such
fa.lhi.re or defect, or as �i. conseqt.i.ence Of corrective action purswi.ra
6. ACCEPTANCE OF THE WORK: Acceptance of the, Improvements by I)t,.,.'Bl.,IN shall
J
not relieve C()I.A...'MBUS of its .respopsi bIlity for defects in material ('.)rworkin-anship as set
fi.-)rth in Section 5.
7. PERFORMANCE AND PAYMENT BOND: shall reqwte the
C.or.itractor who constrixts the Improvements to execute ,ct contract perforniance and
P-ai, 7 n-ient bond..
8. PUBLIC USE: "Fhe, .,i.gree that al], it-riprovenie tits Under this contract shall be
dedicated for PUblic tise.
9. LEGAL TURISDICTION: Afl. cle , 111TI.S., cotintercIaims, c.h.sputes and other n-iatters in
J
between IX-JBIIN its agents and. enTloyees, and CIOIIJMBUSiits contractors,
subcom.-Inactors atid agents allising out of or relating to thi.,,.i `i'N'For its breach W111
. MIIJ
J�
b
I)f Franktin State of ("')'1110. e decided in a court of competent jtirlsdictioti vidain the ("ounty,
I
10. ENTIRE E��-, "J."his shall consti-titte the e-n-fl.re agreement
.C,
betxveeta the P-ARI'll"i',"i and sti.all supersede all. pri-or agreernent-SI, proposalsl 11. "presentations!,
n('r-Aiations and letters of intent," 'Whether written or oral. aining t(.,) ffie Work..
11. ADDITIONAL DOCUMENTATION: The followhig documerit exhibits to bc herelby
., t "
inc('r -'J '. - �, 14-L . L W
-) p()rated into and rnade part of the, AG as though specifilcally re ritten
her e.111:
1_.I'.xhibi.t.A.,,,- _Descritpdon (A'Work
ffiofpage,tei.7tional�y Ie -ft blai.&I
IN
-1 c4au.sed t J It to -)v
IN WITNESS WHEREOF.,, the PAI(I'll '," 1 th*s.A('REl'MJ---'N"l' bc eXeC'Uted I
fl-icir c -authortzed officers on the dates apearlg below.
CITY OF DUBLIN
PUBLIC WORKS'DEPARTMENT
B7
l.:
Megan ()'(] alla!
grhan
C
Director (,,)f Public Works
Da,tc:
CITY OF COLUMBUS
DEPARTMENT OF PUBLIC SERVICE
By:
jennif r (-'.3-al-lagh,er
Director ofllut)llc Service
APPROVED AS TO FORM AND
CORRECTNESS:
By:----
etir.tife,x R.e.--tdler
T,aw Dircctor
Date:
APPROVED AS TO FORM AND
CORRECTNESS:
Bv:
Zachary M. 1,1--'lleirl
C.OlUmbus City A.ttornq
Dtete: D4lte:
NI,B t -I'S nrot)oses to resurt-ace S-awnull Road between Saltc-�gate Drive arid Summit -view Road
as part of R.(.,,,scirfii.cing — .2.020 I)r(,.))ect. I. A porti,(,-)ri of the aforesaid in-iProverrients Is loca-ted Withill
-1
the corporate limits of the (..Wity of Dublin, all -tssoclated construction and inspection costs shall.
be lJorne by D'U131,1N.
I
lRem,ainder le -ft lVank]
EXHIBIT B - COST ALLOCATION
s t
t �
CITY OF COLUMBUS - PUBLIC SERVICE DEPARTMENT - DIVISION OF DESIGN AND CONSTRUCTION
RESURFACING 2020 PROJECT 1
ITEM #
DESCRIPTION
COMBINATION CURB AND GUTTER REMOVED AND DISPOSED OF, ASPER PLAN
QUANTITY
Strawser Paving
DUBLIN
QUANTITY SPLIT
Company
2,468.00
CITY OF COLUMBUS
QUANTITY SPLIT
UNITS
UNIT COST
DUBLIN TOTAL
COST SPLIT
CITY OF COLUMBUS
TOTAL COST SPLIT
Mill
TOTAL COST
I
,WALK REMOVED
IPAVEMENT REPAIR (9"), AS PER PLAN
$58,993.95
PATCHING PLANED SURFACE- TYPE 2, AS PER PLAN
PAVEMENT PLANING (I" TO 3"), AS PER PLAN
$41,809.73
NON -TRACKING TACK COAT
iASPHALT CONCRETE SURFACE COURSE, TYPE 1, (448), PG70-22M, (1.5")
4" PIPE UNDERDRAIN
Will
CONCRETE WALK, 4"
COMBINATION CURB AND GUTTER, TYPE ODOT STANDARD, AS PER PLAN
WORK ZONE LANE LINE, CLASS 111, 642 PAINT
"WORK ZONE CENTER LINE, CLASS 111, 642 PAINT
$2,050.00
WORK ZONE CHANNELIZING LINE, CLASS 111, 642 PAINT
'RAISED PAVEMENT MARKER INSTALLED
$7,301.00
RAISED PAVEMENT MARKER REMOVED
DETECTOR LOOP, AS PER PLAN
�CENTER LINE, DOUBLE, YELLOW, 5"
#
CENTER LINE, SOLID/DASHED, YELLOW, 5"
CHANNEUZING LINE, 10"
CROSSWALK LINE, 10"
LANE ARROW
LANE LINE, 5"'
• �
• • :
®
�.
� � �
. �
�
STOP LINE, 20"
'iTRANSVERSE LINE, YELLOW, 20"
$270.00
1 TOPSOIL FURNISHED AND PLACED
SEEDING AND MULCHING
VALVE BOXES ADJUSTED TO GRADE USING RISER
�IADA
CURB AND GUTTER REMOVED, AS PER PLAN
ADA WALK REMOVED
•.••$20.00
ADA EXCAVATION..
..
•..
.••
ADA PARTIAL DEPTH PAVEMENT REPAIR, 2:" DEPTH, AS PER PLAN (SY)
:ADA 4" PIPE UNDERDRAIN
ADA CONCRETE WALK, 4"
ADA CONCRETE WALK, 8"
�11ADA
CURB RAMPS
IADA DETECTABLE WARNINGS, TYPE E
'ADA COMBINATION CURB AND GUTTER, TYPE STANDARD, AS PER PLAN
$3,283.20
ADA CONCRETE CURB 12" BEHIND WALK, AS PER PLAN
ADA CELLULAR RETAINING WALL, AS PER PLAN
ADA TOPSOIL FURNISHED AND PLACED
ND MULCHING
ADA VALVE BOXES ADJUSTED TO GRADE
PART A RESURFACING TOTAL::
$428,274.75
PART B •.• .
CONTIG ENCY
(5% OF SUBTOTAL):
$442,570.40
$22,128.S2
$528,843.93
$26,442.20
CONSTRUCTION TO
INSPECTION
LEGISLATIVE GRAND TOTAL:
SHEET 1 / 1