Resolution 029-20RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No. 29-20 Passed
A RESOLUTION DECLARING CERTAIN CITY -OWNED
PROPERTY AS SURPLUS AND AUTHORIZING THE CITY
MANAGER TO DISPOSE OF SAID PROPERTY IN ACCORDANCE
WITH SECTION 37.07 OF THE DUBLIN CODIFIED ORDINANCES
,20
WHEREAS, the City of Dublin possesses certain vehicle and equipment assets used in
the performance of its daily operations; and
WHEREAS, these vehicle and equipment assets have reached the end of their useful
life for City purposes; and
WHEREAS, it has been determined that the City should maximize the return on
investment by selling these assets; and
WHEREAS, the City has chosen GovDeals as the vendor to implement an internet
auction.
NOW, T EREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of
Ohio, of the elected members concurring that:
Section 1. The City Manager is hereby authorized to dispose of personal properly,
vehicle and equipment assets that have been declared as surplus through the use of
Internet auction.
Section 2. This auction will be conducted using a third -party contractor, namely:
GovDeals, www.GovDeals.com
Joseph Dembek, Client Services Representative
5907 Carmichael Place
Montgomery, Alabama 36117
Telephone No. (800) 613-0156
The contract outlining the specifics of the terms and conditions under which this
contractor will carry out this service to the City can be made available upon request to
the Department of Finance.
Section 3. The Council of the City of Dublin hereby declares the property listed in the
attached Exhibit as surplus and authorizes the City Manager to dispose of said property
in a manner consistent with Section 37.07 of the Dublin Codified Ordinances.
Section 4. This Resolution shall take effect and be in force upon passage in accordance
with Section 4.04(a) of the Revised Charter.
Passed this Alfj,- day of , 2020.
Mayor - Presiding Officer
ATTEST:
c
Clerk of Council
7ci of Dublin
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
To: Members of Dublin City Council
From: Dana McDaniel, City Manager
Date: May 19, 2020
Initiated By: Megan O'Callaghan, Deputy City Manager/Chief Operating Officer
Summary
John Hyatt, Interim Director of Fleet Management
Memo
Re: Resolution 29-20 — A Resolution Declaring Certain City -Owned Property As
Surplus and Authorizing the City Manager to Dispose of Said Property in
Accordance with Section 37.07 of the Dublin Codified Ordinances
Section 37.07 of the Dublin Codified Ordinances requires City Council authorization for disposal of
all property that has been declared as surplus that has an estimated value of greater than $5,000,
or is a motor vehicle. This resolution authorizes the City Manager to dispose of certain vehicles and
equipment that have reached the end of their useful life for City purposes. The complete list of
vehicles and equipment that have been identified for disposal are listed in the attached exhibit.
The Division of Fleet Management utilizes the FASTER fleet management software to track
information that is used to evaluate vehicles and equipment, including: original cost, depreciation,
preventive maintenance, scheduled corrective maintenance, unscheduled maintenance, and
miles/hours used. This data is used to develop a replacement schedule for vehicles and equipment.
Programming of replacement fleet vehicles and equipment is included in the approved Capital
Improvements Program (CIP). Before assets are taken out of service, staff complete an evaluation
as to current condition and maintenance history. If, after the evaluation, the asset is determined to
have had minimal maintenance costs and staff believes the asset provides continued value to the
City, the asset will be maintained as part of the City's fleet and the replacement schedule will be
modified accordingly.
Assets identified for disposal will be posted on the City of Dublin website, along with a link to take
customers directly to the auction website at www.GovDeals.com. Under the terms of the City's
agreement with GovDeals, the City will pay a commission to GovDeals of 7.5% of sale proceeds;
however, the City will incur no cost unless the items are sold. The GovDeals site is well-known
among public entities and will provide a broad pool of prospective buyers for City surplus items.
Recommendation
Staff recommends adoption of Resolution No. 29-20 declaring certain City -owned property as
surplus and authorizing the City Manager to dispose of said property in accordance with Section
37.07 of the Dublin Codified Ordinances.
Vehicles and Equipment for Disposal
May 2020
Unit
Year
Make/Model
Serial Number
Miles/Hours
Department Reason For Disposal/Replacement
20802
2008
INTER. Plow TRK.
1 HTJTSKL79H087489
6326 HRS.
Streets
Heavy Rust, Maintenance Cost
20814
2008
INTER. Plow TRK.
1 HTWDAZR39J087490
4641 HRS.
Streets
Heavy Rust, Maintenance Cost
20815
2008
INTER. Plow TRK.
1 HTVVDAZR59J087491
4545 HRS.
Streets
Heavy Rust, Maintenance Cost
20816
2008
INTER. Plow TRK.
1 HTWDAZR79J087492
4,240 HRS.
Streets
Heavy Rust, Maintenance Cost
20830
2008
INTER. PLOW TRK.
1 HTWDAZR481688437
5382 HRS.
Streets
Heavy Rust, Maintenance Cost
2718
2007
INTER. PLOW TRK.
1 HTWDAZRX71432057
45,149 Miles
Streets
Heavy Rust, Maintenance Cost
4329
2003
FORD F450
1 FDXF46P83EC90578
24832 Miles
Parks
Heavy Rust, Bad Motor
4741
2007
FORD F450
1 FDXF47Y97EA02662
26,358 Miles
Parks
Heavy Rust, Maintenance Cost
11014
2010
FORD CROWN VIC
2FABP7BV2AX104567
116165 Miles
Police
High Mileage
11017
2010
FORD CROWN VIC
2FABP7BV6AX141895
105140 Miles
Police
High Mileage
8212
2000
J DEERE SKID STEER
KV0270A270228
2809 HRS.
Parks
Age, Maintenance Cost
80955
2009
CARLTON STUMP G
119SH313391167055
1035 HRS.
Parks
Age, Maintenance Cost
8420
2004
BOBCAT SKID STEER
525613197
1386 HRS.
Parks
Age, Condition, Needed Repairs
8750
2006
BOBCAT SKID STEER
532015007
1288 HRS.
Parks
Age, Maintenance Cost
8650
2006
CLUB CAR CARRY ALL
DC0637679557
1994
Parks
Age, Condition, Needed Repairs
C1801
2018
GRASSHOPPER
6818340
665 HRS.
Parks
Maintenance Cost
C1802
2018
GRASSHOPPER
6818341
587 HRS.
Parks
Maintenance Cost
C18-1
2018
HUSTLER X ONE
18032094
458 HRS.
Parks
Maintenance Cost
516-1
2016
HUSTLER
15129143
Streets
Maintenance Cost
516-2
2016
HUSTLER
15124967
519 HRS.
Streets
Maintenance Cost
516-3
2016
HUSTLER
15128122
468 HRS.
Streets
Maintenance Cost
P1807
2018
EXMARK LAZER Z
402520458
808 HRS.
Streets
Maintenance Cost
P1810
2018
EXMARK LAZER Z
402520461
970 HRS.
Streets
Maintenance Cost
P1813
2018
EXMARK LAZER Z
402520457
835 HRS.
Streets
Maintenance Cost
511-3
2011
HUSTLER SUPER Z
11043278
275 HRS.
Streets
Maintenance Cost