Resolution 026-20RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No. 26-20 Passed
A RESOLUTION ACCEPTING
THE LOWEST AND BEST BID FOR THE
2020 STORMWATER MAINTENANCE PROGRAM
20
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the Dublin
Code, for the 2020 Stormwater Maintenance Program; and
WHEREAS, the Dublin Community Plan states an objective to provide safe and efficient
collection of storm water; and
WHEREAS, Council has determined that the bid submitted by Danbert, Inc. constitutes
the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. The bid submitted by Danbert, Inc. in the total amount of $1,830.00 per
unit hour is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts with
Danbert, Inc. for performance and completion of the 2020 Stormwater Maintenance
Program pursuant to the Advertisement, Proposal and Contract Documents for said
program on file in the office of the City Engineer.
Section 3. This Resolution shall take effect and be in force on the earliest date
permitted by law.
Passed this e2 day of 12020.
Mayor - Presiding Officer
ATTEST:
Clerk of Council
Office of the City Manager
5555 Perimeter city of Dublin phone: 614-410-4400 �Dax: 614-410-449043017-1090
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: May 19, 2020
Memo
Initiated By: Megan D. O'Callaghan, PE, Deputy City Manager/Chief Operating Officer
Paul A. Hammersmith, PE, Director of Engineering/City Engineer
Todd A. Garwick, PE, Senior Civil Engineer
Re: Resolution No. 26-20 — Bid Acceptance for 2020 Stormwater
Maintenance Program
Summary
On May 6, 2020, one (1) bid was received, publicly opened, and read by Engineering staff for
the 2020 Stormwater Maintenance Program. This program provides for task order maintenance
and repairs to the Dublin's storm sewer system when such needs are identified during routine
system inspection, resident requests or on an emergency basis. The bid award and contract for
this program are based on a per unit hour cost for providing laborers, foreman, and equipment
(e.g., grader, dozer, backhoe, etc.) including equipment operators, mobilization and fuel. The
annual Program is a critical component of the City's on-going efforts to maintain Dublin's public
infrastructure and meet the National Pollutant Discharge Elimination System (NPDES) Phase II
regulations established by the Ohio Environmental Protection Agency (CEPA).
Danbert, Inc. submitted the lowest and best bid of $1,830.00 per unit hour for providing labor
and equipment. A summary of the bid is listed below.
The Engineer's estimate for this program is $100,000. The annual funds budgeted for this
program, $100,000 from the Annual Stormwater Maintenance capital funds ($575,000 in AF201
for 2020), represent an annual not -to -exceed amount. The remaining $475,000 in annual funds
are being combined with the funds for Various Stormwater Improvements ($250,000 allocation
in EF200 for 2020) to address specific stormwater improvements throughout the City. Danbert,
Inc. has provided this work for the last eight years, most recently (for 2018 and 2019) at a rate
of $1,757.00 per unit hour.
Staff believes other contractors did not submit bids for this program due to existing contractual
commitments, greater interest in other work types available for them in 2020 or a lack of
interest in providing these requested maintenance services. When this program bid previously in
2014, 2016, and 2018, Danbert, Inc. was the only bidder. In 2011, Danbert, Inc. was one of
Bid as Read
Bidder
Bid as Read
Over (+) or Under (-)
Corrected Bid
Engineer's Estimate
Danbert, Inc.
$1,830.00
+/-0.0%
N/A
The Engineer's estimate for this program is $100,000. The annual funds budgeted for this
program, $100,000 from the Annual Stormwater Maintenance capital funds ($575,000 in AF201
for 2020), represent an annual not -to -exceed amount. The remaining $475,000 in annual funds
are being combined with the funds for Various Stormwater Improvements ($250,000 allocation
in EF200 for 2020) to address specific stormwater improvements throughout the City. Danbert,
Inc. has provided this work for the last eight years, most recently (for 2018 and 2019) at a rate
of $1,757.00 per unit hour.
Staff believes other contractors did not submit bids for this program due to existing contractual
commitments, greater interest in other work types available for them in 2020 or a lack of
interest in providing these requested maintenance services. When this program bid previously in
2014, 2016, and 2018, Danbert, Inc. was the only bidder. In 2011, Danbert, Inc. was one of
Resolution 26-20 — Bid Acceptance for 2020 Stormwater Maintenance Program
May 19, 2020
Page 2 of 2
three contractors that submitted bids and their bid at that time was accepted as lowest and
best.
This 2020 Stormwater Maintenance Program will commence upon this bid acceptance and
subsequent contract execution, and shall be completed by December 31, 2020. As has been
customary with this program since 2014, this is a one-year contract with an optional renewal
period for one additional year (2021).
Recommendation
Staff has thoroughly reviewed the Danbert, Inc. bid. As indicated above, staff has previously
worked with Danbert, Inc. for this program, and has been pleased with their quality of work,
attention to detail, and responsiveness to repair requests.
Staff recommends Council approval of Resolution No. 26-20 accepting as lowest and best the
bid of Danbert, Inc. in the amount of $1,830.00 per unit hour and authorizing the City Manager
to enter into a contract with Danbert, Inc. for this program.