Resolution 011-20RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No.
11-20
Passed , 20
A RESOLUTION ACCEPTING THE LOWEST AND BEST BID
FOR THE I-270/33 LANDSCAPE MAINTENANCE AND
AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT FOR THE PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter, for the I-270/33
Landscape Maintenance; and
WHEREAS, Council has determined that the base bid in the amount of
$75,000 submitted by Commercial Land Management Systems (GEMS) is the
lowest and best bid; and
WHEREAS, this project was programmed in the 2020 operating budget; and
WHEREAS, funding will be available in the Operating Budget Fund,
NOW, THEREF E, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, of the elected members concurring, that:
Section 1. The base bid in the amount of $75,000 submitted by Commercial
Land Management Systems (CLMS) is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract for
said project as specified within the bid proposal and the City's bid documents
on file in the Department of Parks &Recreation.
Section 3. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this A&t day of("-JVlVQ , 2020.
Mayor — Presiding Officer
Attest:
Clerk of Council
Office of the City Manager
7City of Dublin Phonne: 614.410.4 00 ParkwayEmerald F x: 6l14.O4 0.4490 1090
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: January 14, 2020
Initiated By: Matt Earman, Director of Parks & Recreation
Shawn Krawetzki, Landscape Architect Manager
Re: Resolution 11-20 I270/33 Landscape Maintenance
Background
Memo
Funding for the I270/33 Landscape Maintenance is included in the 2020 Operating Budget in the
amount of $195,000.00. On November 20, 2019 bids were opened for this contract. Three (3)
bids were received with the lowest of these bids equalling $75,000 from Commercial Land
Management Systems (CLMS), which is below the budgeted amount. Bids also provided unit costs
for any additional emergency repair work, mulching, or mowing as directed by the City to maintain
the appropriate appearance levels.
Bidder
Bid Amount
Brightview Landsdcapes, LLC
$111,294.00
Environmental Management Services Inc.
$76,700.20
Commercial Land Management Systems (CLMS)
$75,000.00
Contract Modifications
Unit pricing for plant replacements were added to the contracts in order to proactively replace
plantings in our right of ways that are lost. Additional penalties and maintenance levels were also
added to the contracts to further enforce compliance to maintenance requirements.
Attached is a map showing the maintenance coverage areas (exhibit A). For your reference, the
complete contract specifications are available for review in the Council Planning room.
Recommendation
Staff recommends adoption of Resolution 11-20, accepting the lowest and best bid by CLMS in the
amount of $75,000.00. CLMS has provided services for the City of Dublin in the past and staff has
found their work to be acceptable.
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