Resolution 009-20RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Foran No. 30045
Resolution No.
09-20
Passed
A RESOLUTION ACCEPTING THE LOWEST AND BEST BID
FOR THE FACILITIES LANDSCAPE MAINTENANCE AND
AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT FOR THE PROJECT
20
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter, for the Facilities
Landscape Maintenance; and
WHEREAS, Council has determined
$110,,000.00 submitted by Commercial
the lowest and best bid; and
that the base bid in the amount of
Land Management Systems (GEMS) is
WHEREAS, this project was programmed in the 2020 operating budget; and
WHEREAS, funding will be available in the Operating Budget Fund.
NOW, THEREFO E, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, of the elected members concurring, that:
Section 1. The base bid in the amount of $110,000.00 submitted by
Commercial Land Management Systems (GEMS) is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract for
said project as specified within the bid proposal and the City's bid documents
on file in the Department of Parks &Recreation.
Section 3. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this�Is'r day of r , 2020.
Mayor —Presiding Officer
Attest:
Clerk of Council
7City of Dublin
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: January 14, 2020
Initiated By: Matt Earman, Director of Parks & Recreation
Shawn Krawetzki, Landscape Architect Manager
Re: Resolution 09-20 Facilities Landscape Maintenance
Background
Memo
Funding for the City's Facilities Landscape Maintenance is included in the 2020 Operating Budget in
the amount of $140,000.00. On November 20, 2019 bids were opened for this contract. Five (5)
bids were received with the lowest of these bids being $110,000.00 from Commercial Land
Management Systems (CLMS), which is below the funded amount listed above. Bids also provided
unit costs for any additional emergency repair work, mulching, or mowing as directed by the City
of Dublin to maintain the appropriate appearance levels.
Bidder
Bid Amount
Rocky Fork Company
$115,059.00
Brightview Landsdcapes, LLC
$122,947.00
Environmental Management Services Inc.
$129,656.00
Landscape Design Solutions
$181,964.16
Commercial Land Management Systems (CLMS)
$110,000.00
Contract Modifications
Unit pricing for plant replacements were added to the contracts in order to proactively replace
plantings that are lost. Additional penalties and maintenance levels were also added to the
contracts to further enforce compliance to the contract and maintenance needs.
Attached is a map showing the maintenance coverage areas (exhibit A). For your reference, the
complete contract specifications are available for review in the Council Planning room.
Recommendation
Staff recommends adoption of Resolution 09-20, accepting the lowest and best bid by CLMS in the
amount of $110,000.00. CLMS has provided services for the City of Dublin in the past and staff has
found their work to be acceptable.
City of Dublin Facilities Landscape Maintenance020
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