Resolution 008-20RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No.
08-20
Passed , 20
A RESOLUTION ACCEPTING THE LOWEST AND BEST BID
FOR THE CENTRAL LANDSCAPE MAINTENANCE AND
AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT FOR THE PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter, for the Central
Landscape Maintenance; and
WHEREAS, Council has determined that the base bid in the amount of
$210,594.00 submitted by Environmental Management Services Inc. is the
lowest and best bid; and
WHEREAS, this project was programmed in the 2020 operating budget; and
WHEREAS, funding will be available in the Operating Budget Fund.
NOW, THEREF RE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, of the elected members concurring, that:
Section 1. The base bid in the amount of $210,594.00 submitted by
Environmental Management Services Inc. is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract for
said project as specified within the bid proposal and the City's bid documents
on file in the Department of Parks &Recreation.
Section 3. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this day ofQOcAt�.Kcer" ,
Mayor — Presiding Officer
Attest:
Clerk of Council
2020.
Office of the City Manager
7City of Dublin Phonne: 614.410.4 00 ParkwayEmerald F x: 6l14.O4 0.4490 1090
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: January 14, 2020
Initiated By: Matt Earman, Director of Parks & Recreation
Shawn Krawetzki, Landscape Architect Manager
Re: Resolution 08-20 Central Landscape Maintenance
Background
Memo
Funding for the Central Landscape Maintenance is included in the 2020 Operating
Budget. The previous North and South Landscape Maintenance contracts are now
being split into three separate contracts to include a Central Landscape Maintenance
contract. With the completion of a number of major developments within the Bridge
Park and Historic Downtown areas, Staff is implementing a more urban core focus for
the area.
This new contract area was bid with the understanding that the contractor is required
to provide a higher level of maintenance including more intensive weed control, litter
pick-up and plant replacements as needed. This is mainly due to the concentrated
citizen traffic associated with the bulk of the central contract area.
On November 20, 2019 bids were opened for this contract. Three (3) were received
with the lowest of these bids being $210,594.00 from the Environmental Management
Services Inc. which is below the overall budgeted amount. The bidders also provided
unit costs for any additional emergency repair work, mulching, or mowing as directed
by the City of Dublin to maintain the appropriate appearance levels.
Bidder
Bid Amount
Rocky Fork Company
$274,674.00
Brightview Landsdcapes, LLC
$246,343.00
Environmental Management Services Inc.
$210,594.00
Attached is a map showing the maintenance coverage areas (exhibit A). For your reference, the
complete contract specifications are available for review in the Council Planning room.
Recommendation
Staff recommends adoption of Resolution 08-20, accepting the lowest and best bid by
Environmental Management Services, Inc. in the amount of $210,594.00. Staff has checked
references for Environmental Management Services, Inc. and have found their references to be
satisfactory.
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