Resolution 007-20RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No.
07-20
Passed
A RESOLUTION ACCEPTING THE LOWEST AND BEST BID
FOR THE SOUTH LANDSCAPE MAINTENANCE AND
AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT FOR THE PROJECT
.20
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter, for the South
Landscape Maintenance; and
WHEREAS, Council has determined that the base bid in the amount of
$189,307.00 submitted by Rocky Fork Company is the lowest and best bid;
and
WHEREAS, this project was programmed in the 2020 operating budget; and
WHEREAS, funding will be available in the Operating Budget Fund.
NOW, THEREF E, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, of the elected members concurring, that:
Section 1. The base bid in the amount of $189,307.00 submitted by Rocky
Fork Company is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract for
said project as specified within the bid proposal and the City's bid documents
on file in the Department of Parks & Recreation.
Section 3. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this, day of , 2020.
Mayor — Presiding Officer
Attest:
Clerk of Council
Office of the City Manager
7City of Dublin Phonne: 614.410.4 00 ParkwayEmerald F x: 6l14.O4 0.4490 1090
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: January 14, 2020
Initiated By: Matt Earman, Director of Parks & Recreation
Shawn Krawetzki, Landscape Architect Manager
Re: Resolution 07-20 South Landscape Maintenance
Background
Memo
Funding for the South Landscape Maintenance is included in the 2020 Operating
Budget in the amount of $340,000.00. On November 20, 2019 bids were opened for
this contract. Three (3) bids were received with the lowest of these bids being
$189,307.00 from Rocky Fork Company, which is below the funded amount listed
above. However, the bidders also provided unit costs for any additional emergency
repair work, mulching, or mowing as directed by the City of Dublin to maintain the
appropriate appearance levels.
Bidder
Bid Amount
Rocky Fork Company
$189,307.00
Brightview Landsdcapes, LLC
$226,687.00
Environmental Management Services Inc.
$204,888.00
Contract Modifications
The North and South Landscape Maintenance contracted areas were reduced to create a new
central contract area encompassing the more urban areas of Dublin, including all the new
development in Bridge Park and Downtown. Unit pricing for plant replacements were added to the
contracts in order to proactively replace plantings in our right of ways that are lost. Lastly,
additional penalties and maintenance levels were added to the contracts to further enforce
compliance to the contract and maintenance needs.
Attached is a map showing the maintenance coverage areas (exhibit A). For your reference, the
complete contract specifications are available for review in the Council Planning room.
Recommendation
Staff recommends adoption of Resolution 07-20, accepting the lowest and best bid by Rocky Fork
Company in the amount of $189,307.00. Rocky Fork Company has provided services for the City of
Dublin in the past and staff has found their work to be acceptable.
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