Ordinance 048-19RECORD OF ORDINANCES
BARRETT BROTHERS • DAYTON, OHIO Form 6220S
48-19
Ordinance No.
Passed-
AN
assed_
AN ORDINANCE ESTABLISHING THE LOCATION AND AMOUNT OF CASH ON
HAND FOR CHANGE FUNDS -
WHEREAS, business transactions occur in a variety of locations, which require cash
on hand to complete the transaction and minimize the inconvenience to the public;
and
WHEREAS, Ordinance 20-17 previously established the authorized locations and
amounts for change funds; and
WHEREAS, it is necessary to establish an amount for a change fund for the Tax
Division to meet their needs for processing taxpayer payments; and
WHEREAS, the Merchandising Fund is no longer active, the change drawer for the
Merchandising Fund operations is no longer needed and the money from the change
drawer has been receipted into the General Fund.
NOW,, THE EFORE, BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, of its elected members concurring, that:
Section 1. Change funds for conducting City business be maintained in the
following locations for the purposes indicated:
Finance
Tax Division
Court Services
Planning
Building Standards
Police
Recreation Services
Event.► Administration
General fees
$75.00
Income tax payments
125.00
Court fees/costs
100.00
Garage Sale Permits
100.00
Building fees
75.00
General fees
100.00
After hours collection
For Court Services
75.00
Recreation programs
650.00
North Outdoor pool
800.00
South Outdoor pool
800.00
Rental Fees
200.00
Section 2. Temporary change funds needed for special event activities may be
established throughout the year. These change funds will only be maintained during
the event and the monies will be re -deposited upon its conclusion.
Section 3. The Director or designee will be responsible for maintaining and
reconciling the change funds on a daily basis. Receipts collected shall be deposited
intact daily with the Finance Department or the City depository.
Section 4. The change funds are to be used to make change only and not for
paymE%nt of petty cash items.
Section 5. There be established a petty cash fund in the amount of $300.00, which
will be maintained by the Finance Department for the purpose of reimbursing
employees for out-of-pocket expenses up to $20.00, per Administrative Order.
Section 6. This ordinance shall take effect and be in force in accordance with
Section 4.04(b) of the Revised Charter.
RECORD OF ORDINANCES
BARRETT BROT1(ERS - DAYTON, OHIO
Page 2 of 2
ssed ,
2019.
Form 6220S
Yk%*
I%$. Members of Dublin City Councl
Date,: October 1, 201"'iv,
Initiated By: Matthew L. Stiffler, Interim Director of Finance
Re. Ordinance 48-19 — Establishing the Location and Amount of Cash on
Hand for Change Funds
In order to accommodate more efficient and effective cash handling procedures, the Division
Taxation proposes the establishment of a cash drawer in the amount of $125.00. This amount wi
0
fil
provide sufficient change to accommodate the change requirements for the Division's cas
3
collection activities. The cash drawer will be maintained in the Division of Taxation within th
Department of Finance at City Hall.
Additionally, as the Merchandising Fund is no longer active, the change fund of $50 authorized to
meet its operational needs is no longer required and should be removed. When the operations of
Lhe Merchandising fund ceased, the change drawer funds were receipted into the General Fund.
Staff recommends passage of Ordinance 48-19 at the second reading/public hearing on October
21,2019.