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08-26-19 Council MinutesRECORD OF PROCEEDINGS Minutes of . Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held CALL TO ORDER August 26, 2019 Mayor Peterson called the Monday, August 26, 2019 Regular Meeting of Dublin City Council to order at 7:00 p.m. in Council Chambers at Dublin City Hall. ROLL, CALL Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. Alutto, Ms. De Rosa, Ms. Fox, Mr. Keenan and Mr. Reiner. Form 6101 Staff members present were Mr. McDaniel, Ms. Readler, Mr. Stif ier, Ms. Crandall, Ms. Goss, Ms. O'Callaghan, Chief Paez, Mr. Earman, Mr. McCollough, Mr. Rogers, Mr. Gracia, Mr. O'Brien, Ms. Husak, Ms. Richison, Ms. Burness, Mr. Hammersmith and Mr. Plouck. Also present were Mr. Ashrawi and Mr. Grayem of Frost Brown Todd. PLEDGE OF ALLEGIANCE James Reynolds, Boy Scout was invited to lead the Pledge of Allegiance. SPECIAL PRESENTATIONS • Franklin County Children's Services -levy renewal —Doris Moore Ms. Moore noted that Franklin County Children's Services is the county's public agency responsible for all of the county's abused, neglected and dependent youngsters. The agency works with over 30,000 children in the Columbus area community every year, with children coming from all parts of the community. They work with over 100 partner agencies and provide over $71 million to those community agencies to help support the families. Sixty-seven percent of the agency's income is from property tax levies. They have t-wo levies spread five years apart: a 1.9 mill levy that was renewed in 2014 and a 3.1 mill levy that was originally approved in 2009 and expires at the end of 2019. Without renev\►al of this 3.1 mill levy, the agency stands to lose 42 percent of its income or $85 million. This will be Issue 10 on the ballot in November and will not cost taxpayers any additional property tax; it is a continuation of the levy already in place. She offered to respond to any questions. Mayor Peterson offered that he worked in Franklin County Prosecutor's office for a number of years and the first assignment was to the Juvenile Division, representing many of the Children's Services agencies and the children in the system. They are doing incredible work and he thanked them for their efforts. Ms. Moore added that she worked for Franklin County Children's Services for 35 years and then retired. She is assisting them with the levy. Mayor Peterson thanked her for coming to the Council meeting to provide this information. • Childhood Cancer Awareness Month Mayor Peterson invited representatives of the American Cancer Society to come forward. Amber Miller, Community Development Manager introduced Christine Mill, Executive Director. Ms. Mill noted they are accompanied by a two-time childhood cancer survivor, Abbie Dunn who has been cancer free for 15 years. The second largest killer of children under the age of 14 is cancer. They are making great strides, but need to make more progress. American Cancer Society has 68 grants currently in effect, with over $37 million focused on childhood cancer. They hope to raise awareness and more funds in order to find more cures. Mayor, Peterson read and presented a proclamation for Childhood Cancer Awareness Month in September. [A photo was taken of the group.] CITIZEN COMMENTS Chris 'Worthen, World Archery of Ohio noted that over the last four years, they have held five very successful national archery tournaments in Dublin. They just completed the Olympic trials in Dublin, and their numbers were up by 30 percent. They had live RECORD OF PROCEEDINGS Minutes of DublinCity Council BARRETT BROTHERS - DAYTON, OHIO Held August 26, 2019 Page 2 of 17 Meeting Form 6101 coverage on television to 55 million households and 13 countries. They want to return next 'year and have encountered some roadblocks. They are having difficulty procuring the needed fields next year for five days in August. There are conflicts with field use for soccer. He is seeking assistance and advice from Council. Mayou Peterson asked Mr. McDaniel and Mr. Earman to comment. Mr. Earman stated that the City has hosted the archery tournaments over the last few years and looks forward to working with them. He will meet with them and will invite the soccer community representatives to attend to see what can be worked out. Mr. Keenan asked how many hotel room nights are involved with the archery tournament. Mr. Worthen responded that last year, they had 700 room nights and estimate a 20 percent increase in room nights for 2020. In response to Mr. Reiner, Mr. Worthen stated he runs the state organization, the local organization and the regional organization. He organizes the events. Vice Mayor Amorose Groomes stated it is important to communicate to staff that the archery tournaments were very exciting and brought many to Dublin. The archery tournaments do not impact the fields compared with the soccer tournaments. She is hopeful that an agreement can be reached that will satisfy all parties. Mr. 1Alorthen added that due to the Olympics, they are not flexible on dates for 2020 but are "filling to work with everyone. Their dates are August 26-30, 2020, but the fields must be secured within three weeks from now. Absent that, another host City will need to be idEl.ntified for the event. APPROVAL OF MINUTES Mayor Peterson moved approval of the minutes of the August 12, 2019 Regular Council meeting. Ms. Fox seconded the motion. Vote on the motion: Ms. Alutto, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Mr. Reiner, yes; Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes. POSTPONED ITEMS Ordinance 34-19 Authorizing the City Manager to Execute a Lease Agreement for a Term of Five Years with the Dublin Chamber of Commerce, Inc. for the Property Located at 129 South High Street, Mayor Peterson moved to table Ordinance 34-19. Ms. Alutto seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Fox, yes, Vice Mayor Amorose Groomes, abstain. Resollution 42-19 Approving and Accepting the Plat for Riviera West Subdivision. Ms. Husak stated that this item was tabled at the July 29 Council meeting. There is new information to be shared in response to concerns Council noted at the hearing. • The plat consists of 13 plus acres. This acreage was set aside at the time of the original rezoning of the Riviera subdivision for the potential relocation of Deer Run Elementary. Ultimately, that did not occur and the applicant is moving forward with platting of this property. • The property has zoning in place under the R District, which allows residential uses on lots that are 40,000 square feet and larger. The process for acceptance of the lots is a preliminary plat as well as a final plat. The PZC reviewed and recommended acceptance of the preliminary plat at their June 20, 2019 meeting. • Concerns were raised by Council regarding the athletic fields of Dublin Jerome High School, adjacent to these lots; open space and acceptance of maintenance of open spaces within this proposed Riviera West subdivision; connectivity to the School site; and whether this portion of the neighborhood would be part of the Association for Riviera. The applicant has indicated it would be part of the Riviera neighborhood association. • At the eastern edge of this site, Section 4 of Riviera is nearing completion as well. • The preliminary plat would subdivide the 13.5 acres into 11 single-family lots that range from just under an acre to 1.3 acres. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, 0H10 Held Dublin City Council August 26, 2019 Page 3 of 17 Meeting Form 6101 • There will be right-of-way provided and platted — a new street called Bova Court. • The applicant is proposing two open space reserves that total about 1.3 acres, which is in excess of the open space requirements of the Subdivision Regulations. • Bova Court on the north end of this subdivision has access from Cacchio Lane, which is a public project recently completed that provides access from Hyland - Croy on the west side to Riviera ,subdivision. • She shared a slide of the entire Riviera subdivision that helps to explain the reasons that staff recommended the open spaces within Riviera West be treated the same as those in Riviera are currently treated. The areas in green on the slide are open space owned and maintained by the City of Dublin or will be, once all of the outstanding items are completed to fulfill zoning requirements. Staff has been working with the applicant over the last few years to ensure tree replacements are taken care of and that maintenance is as envisioned at the time of rezoning. • The half circle shape on the slide! is an open space reserve within Riviera West that feeds into existing ponds that are being modified for stormwater management for both Riviera as well as Riviera West. • On the southern end of the site is also an open space reserve with a stormwater management pond that is connected to open spaces within existing Riviera that are maintained by the City as well as flow into the larger City stormwater management system. • For these reasons, staff has requested the applicant to make both of these reserves part of the system that they are immediately adjacent to in terms of feeding the stormwater management system that is public throughout the City, as well as providing a maintenance standard and a maintenance schedule that would be the same as immediately adjacent to those open spaces. (3 The reserve that is indicated in the northeast portion of Riviera also includes a pond. This was one of the areas requested to be owned and maintained by the City during the zoning process because it served a public stormwater function. • She shared a slide that shows the storm sewer location. In the northern portion of the site, where the pond straddles both neighborhoods, there is storm sewer in place that feeds from Cacchio Lane — a public street — into the pond and then into the larger system on the southern end of existing Riviera. • Council requested staff provide a slide that depicts existing connections for Riviera. The dotted lines represent former cart paths that were reserved to be converted into bikepaths throughout the site. The solid red lines are new paths, and the blue lines are sidewalks throughout the neighborhood. What this does not show is the location of Riviera West, which lies to the west. While this plan includes paths to the north to access Crizzell Middle School, at that point in time there were no paths planned to access Dublin Jerome High School. There is a corner in the southwest area of Riviera West that is immediately adjacent to the Dublin Jerome athletic field property. • During the PZC review, there were comments about the desire for connectivity from the new subdivision to the high school. Staff subsequently met with the applicant as well as with representatives f-rom Dublin City Schools to work through those details. At this point, there is no resolution regarding this matter. Staff's recommendation stands with what was discussed at the PZC meeting — that PZC and Council will review this again as a final plat and staff believes there is time to work through details on the path connection to the School property. • Another discussion item in July was the activity taking place on the athletic fields adjacent to the development. During the PZC hearing, Dr. Hoadley mentioned that, although it is a football stadium per se that is adjacent to the development, there are activities taking place on this field throughout the year. Staff requested that the applicant do two things: 1) increase the landscape buffer on the western edge of the site from 30 to 50 feet; and 2) provide a note on the plat, similar to what was done in the development text for Riviera to notify the public about this activity at the School throughout the year. The applicant has agreed to do so. • The application comes to Council with a recommendation for variances from the Subdivision Regulations, which address an outdated standard in these regulations versus the standard drawings that Engineering has in place. Everything requested is staff driven to ensure that the applicant's street layout, pavement sections, etc. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO August 26, 2019 Page 4 of 17 Form 6101 meet whatever else is done in City neighborhoods. The applicant has agreed to these and staff recommends that Council approve those variances. • PZC recommended four conditions, which have largely been met — aside from the connectivity to the school site, which can be addressed with the final plat. • Staff is recommending two additional conditions: 1) that a plat note be included addressing the high school noise and activity; and 2) that the landscape buffer be increased from 30 to 50 feet. • The applicant is present to respond to any questions, as well as staff. Mayor Peterson summarized that his understanding is there are five variances included and four conditions from PZC plus two additional recommended by staff. Of the six con&dons, five are agreed to; the one related to connectivity has not been resolved yet, but there is time to address this prior to the final plat submission. Ms. Husak responded that is correct. Mr. Reiner asked if all of the internal paths for bicycles and pedestrians have been completed in the Riviera subdivision. Ms. Husak responded that they have, but there was a slight change to a path in Section 4. As; it now exists, the path goes straight north to intersect with the path on the public street. Mr. Reiner asked if the unresolved connectivity to the School is related to identifying a location for it. What is the status? Ms. Husak responded that the applicant can speak to this. Staff has had some discussions about: options for where that connectivity could occur, but has not resolved the location at th i:3 point. Vice Mayor Amorose Groomes asked if the School desires a connection at the point shown. Ms. Husak responded that the School is open to discussion about where the connection takes place. The School will have to build a path to connect to it, wherever it terminates on the Riviera West site. Vice Mayor Amorose Groomes stated it is an odd location for connection — in the middle of thel outfield of the baseball diamond or behind a football stadium. These are places that are likely not highly desirable for this connection. Mr. Keenan stated that if a path is located as shown in the neighborhood, there will be an unintended consequence of people parking and wanting to access the athletic facilities. Ms. Husak responded this is likely the main concern on the part of the applicant as drop off could occur at this location on the cul-de-sac. Mr. KE�enan asked if a connection can be made to Cacchio Lane and over to the School. Ms. Husak responded that the new street has sidewalk on both sides. Mr. Reiner asked what occurred in terms of the school relocation that was planned for this site. Ms. Husak responded she is not familiar with the discussions related to that topic. Mr. Reiner asked about the landscape buffer/no disturb zone. This involves widening the actual mound width and not the length, correct? Ms. Husak responded affirmatively — from 30 to 50 feet. Mr. RE�iner stated that would result in a 3-1 slope at 17 feet high. Ms. Husak agreed. Mayor Peterson invited Mr. Ruma to testify. Charlie Ruma stated he is President of Davidson Phillips and the applicant. [Mayer Peterson swore in Mr. Ruma prior to his testimony.] Mr. Ruma commented in regard to the Schools and the siting of an elementary school on the property. He contacted them a couple of years ago and the Schools indicated they were ,still working on it. He followed up a few months ago when the Schools were involved with the levy campaign. The levy was approved. He called them after that, and the Schools noted they had made a decision to refurbish the existing Deer Run RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON. OHIO Held August 26, 2019 Page 5 of 17 Form 6101 elementary and not develop a new school on this site. This site was intended to house a new Elementary school, and for that reason it was held out from the Riviera development. Mayor Peterson stated that everything has been resolved but the issue of connectivity to the Schools, correct? Mr. Ruma responded that in viewing the cart path, there is no connection to the high school. If a path is installed on Bova Court that is part of this Riviera West subdivision, it does not resolve the connectivity issue. The real problem is solved with a path location on the far west corner of Corna Court, which could connect the whole system to the high school. They are in discussion with the School Board now about his proposal. (He pointed out the location and route on the map.) He agreed to pay for a path in the Riviera open space! to connect it to the high school site. The Schools are now reviewing that proposal. This would alleviate the potential problem of traffic on proposed Bova Court for people dropping off and picking up those using the path to access the high school activities. He recommends that the path be routed off the Riviera West site and he is willing to take care of the costs of bringing that path to the School property. Mayor Peterson agreed that having the connection to the cul-de-sac would be very undesirable. Mr. Peterson asked if Mr. Ruma would object to Council approving this Resolution as it currently is conditioned, understanding that the discussion with the Schools is not finalized. He is not opposed to the connectivity in general, correct? Mr. Ruma responded he believes the connectivity issue will be resolved by the time of final plat submission. He is continuing to work on it. Vice Mayor Amorose Groomes asked what length of path would need to be built by the Schools to connect to his proposed location. Mr. Ruma responded it would be about 500-600 feet of path — from the football field entrance up past the court. Vice Mayor Amorose Groomes suggested he work with the Schools on the numbers if they have to have a longer path to connect at his preferred location. Mr. Ruma stated he will negotiate this with the Schools. Ms. Fox asked about the landscaping width for lot 6, adjacent to the pond. Vice Mayor Amorose Groomes stated there is a 30 -foot landscape buffer, no build zone, and a 20 -foot easement. Mr. Ruma stated the 20 -foot easement is for the storm sewer, so there is a total of 50 feet. Mr. Rc�iner asked if the landscaping on the mound will be worked out prior to the final plat review. Ms. Husak responded that would not be part of the plat approval process. The applicant could certainly provide some illustrative drawings for that. Mr. Ruma stated that a big issue is that almost all of the trees being removed on this site are evergreens and they must be replaced with deciduous trees. In terms of screening, they are not as effective. Vice Mayor Amorose Groomes stated that she understood the City had worked out the per inch caliper to a per foot evergreen replacement. Ms. Husak responded that the tree waiver policy discussed and approved a couple of years ago includes that kind of language. However, this application would likely not be subjec=t to a tree waiver because it is not considered one of the category sites that the tree waiver would be applicable to. The applicant is required to replace trees per Code, and the Code does not allow evergreens to be replaced with evergreens. Vice Mayor Amorose Groomes stated that only the tree waiver policy includes this and not the Code? How could that be modified? Mr. Ruma suggested he could request a variance for that. Vice Mayor Amorose Groomes asked if this is permissible. Ms. Husak responded there are two options. A variance would be a difficult standard to meet, but a Code amendment would be the other option. Vice Mayor Amorose Groomes asked if the applicant could apply for a waiver related to this matter. RECORD OF PROCEEDINGS Minutes of _ Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 August 26, 2019 Page 6 of 17 Held Ms. Hlusak responded that at first glance, she believes that it is not possible, as the standards for the tree waiver are fairly stringent — a heavily wooded site, a square foot to acreage criteria. This site would not likely be considered to be heavily wooded. This does not mean, however, that the applicant could not apply for a waiver. However, from a staff Ioerspective, that standard would be difficult to meet. Mr. Reiner noted that the applicant seems to be willing to address this problem. If he would change to using evergreens, the sound would roll up the mound and over the evergreens, diminishing the noise from the fields. He believes whatever can be done to adjust this would make sense. Vice Mayor Amorose Groomes added that a combination of deciduous and evergreen trees would work. Mayor Peterson summarized that a solution to this issue needs to be determined. Ms. Hlusak noted that at this point, the quickest way to accomplish that would be for the applic=ant to work through the waiver process. Mr. Ruma stated that they will try to work through that process before the time of final plat submission. Vice Mayor Amorose Groomes asked about the building setback lines on this site — some are 30, some 40 and some 45 feet. She asked staff to comment. Ms. Hlusak responded this relates to the Subdivision Regulations. Because the applicant is developing this parcel under the Subdivision Regulations, a staggering of building lines is required in five-foot increments for more than six lots. Vice Mayor Amorose Groomes noted that lots 1 and 2 have 40 feet, but lot 3 is 30, 4 is 40, 5 is back to 30, 6 is 35 — it is not rhythmic. Ms. Hlusak responded it is not intended to be — the larger building line on lot 1 relates to the corner lot requirements in the Subdivision Regulations. Vice Mayor Amorose Groomes noted that lot 11 is on the opposite corner, yet does not have the same setback. It has the smallest setback of 30 feet. Ms. H usak stated that may relate to a mathematical calculation of the buildable area. Vice Mayor Amorose Groomes stated that this can be reviewed prior to the final plat submission. Perhaps it is a layout issue. Ms. Husak clarified that the house is not required to sit at that line — it simply cannot be in front of the line. Mr. Ruma commented that the lots are 259 feet deep and, in all likelihood, the houses will not sit on the building line. Vice Mayor Amorose Groomes commented that they could sit at the building line, however. Vice Mayor Amorose Groomes noted she can see the inflow into the Reserve B pond on the drawing. Is there an outflow for that pond, and does it feed to Reserve A? Mr. Ruma explained that the outflow goes from B to A. All of the drainage from Cacchio Lane goes into Reserve B into the current lake on that Reserve. At one point, he requested removal of that lake and filling it in. However, that was not possible because of the hydrostatic pressure that would result from that not having an adequate release for the stormwater. There is currently an outflow of 12 -inch pipe that goes into Corna Court, but that is not adequate in heavy rains. Therefore, they are taking a 15 or 18 -inch pipe that i an overflow and goes into Reserve A and the detention facility there. Then it is taken from Reserve A all the way to the lake that exists in Riviera. Ms. De Rosa asked if Bova Court will be a private street. Ms. Husak responded it is a public street. Mayor Peterson noted that Council is voting to approve Resolution 42-19 with the five variances as outlined, and with the six conditions as outlined, knowing that the sixth condition is still a work in progress. The tree issue will be addressed separately with the final plat. Vote on the Resolution: Mr. Reiner, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Fox, yes. Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin City Council Meeting August 26, 2019 Page 7 of 17 Held Form 6101 SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 35-19 Authorizing the Provision of Certain Incentives to PDS Planning, Inc. to Induce it to Lease a Facility to Locate its Corporate Headquarters and its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement. Mr. Gracia stated he has no additional information to report after what was provided at first reading. Present tonight is Jamie Menges, Principal with PDS Planning to respond to any questions of Council. Mr. Mlenges, 9402 Tartan Ridge Boulevard, Dublin thanked Council for their consideration of thE! incentives, and he hopes that Dublin is the future home of their business. In response to Ms. Alutto about what drew them to Dublin, Mr. Menges stated he is a 17 - year resident of Dublin and is raising his family in Dublin. He has witnessed first-hand what Dublin does in the community for businesses and appreciates all that happens in term.; of build -out of infrastructure, helping the traffic flow for businesses as large as Cardinal Health to enable their employees to commute to and from work. The people who work with PDS with young families all reside on the northern side of the metro area, and their clients are heavily concentrated in the northwest corner of the Columbus region. The company is currently in Grandview Heights, which is still under consideration for their company expansion. Ms. Alutto asked for the average salary range of the employees who would be working in Dublin. Mr. Menges responded that their payroll is currently in the $1.4 million range, and they would expect that to grow by approximately 40-45 percent over the next five to six years. They are looking at a seven-year lease for any location, based on the size of space they plan to build out. That would mean they would add about 7-8 employees to their organization. He added that they are very flexible with employees, and the partners have discussed if there is a way to create more of a hotel arrangement. This would allow them to grow beyond that headcount, which would be close to 22, with slightly more if there was riot a mandatory requirement to be at the office on a daily basis. Ms. Alutto asked what he views as the largest roadblock to relocating to Dublin. Mr. Menges responded that there is not necessarily any roadblock, but negotiating the lease that they desire is critical. The organization was founded in 1985, and has been in Grandview Heights the entire time. However, they are not necessarily tied to that location in view of the clients they serve, based on their data. The people who come to their office each iday — the employees — are the priority in this decision. The commute time for the Dublin location would be a positive for their employees. Vote on the Ordinance: Vice Mayor Amorose Groomes, yes; Ms. Fox, yes; Mayor Peterson, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Mr. Keenan, yes. Ordinance 36-19 Declaring the Improvement to Certain Parcels of Real Property in the City's Bridge Street District to be a Public Purpose and Exempt from Taxation; Providing for the Collection and Deposit of Service Payments and Specifying the Purposes for Which Those Service Payments May be Expended; and Authorizing Compensation Payments to the Dublin City School District and the Tolles Career and Technical Center. (Block F) Mr. Stiffler stated there are no changes since the first reading. There were no questions. Vote on the Ordinance: Mayor Peterson, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes; Ms. Alutto, yes; Mr. Keenan, yes; Ms. Fox, yes; Mr. Reiner, yes. Ordinance 37-19 Authorizing the Modification of the City's Debt Policy. Mr. Stiffler stated there are no changes since the first reading. Staff is requesting two actions from Council: first, to approve the Ordinance; and second, to affirm the four metrics as outlined in the staff report: RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held August 26, 2019 Page 8 of 17 ■ Metric 1: General Fund balance as a percent of expenditures Guideline: General Fund Balance > 50% of operating expenditures ■ Metric 2: General Fund balance as a percent of debt service requirements Guideline: General Fund Balance in excess of 50% reserve requirement > 50% of debt service payments for upcoming year ■ Metric 3: General Fund balance as a percent of revenue — Five -Year Trend Guideline: % change in General Fund balance over five years > 0% ■ Metric 4: Income Tax Supported Debt to Operating Revenue Guideline: Income Tax Supported Debt to Operating Revenue < 10% Vice Mayor Amorose Groomes noted that she e-mailed some questions to Mr. Stiffler today, and she assumes the responses are forthcoming. They are not entirely pertinent to the discussion and vote tonight. Mr. S-tiffler stated that he responded to the e-mail sent this afternoon, but can respond to any additional follow-up requested. Mayor Peterson moved to affirm the four metrics outlined in the staff report. Ms. Alutto seconded the motion. Vote ion the motion: Mr. Keenan, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes; Ms. Fox, yes; Ms. Alutto, yes; Mayor Peterson. Vote On the Ordinance: Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Ms. Fox, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Ms. Alutto, yes. Ordinance 38-19 Adopting the Five -Year Capital Improvements Program (2020-2024). Mr. S1tiffler stated there are no changes since the first reading. Ms. Die Rosa stated that the Vice Mayor asked at the previous hearing for a schedule that contemplates what the overall debt level will be, pending adoption of this CIP. Has this been provided to Council, as she did not see this in her review? Mr. Si.iffler responded that there is a debt schedule for the current debt through the 2018 issuance and the 2019 proposed planned issuance in the 2019-2023 CIP. This CIP anticipates some additional debt. Is the question what that additional debt is contemplated to be? Ms. De Rosa responded affirmatively. Mr. SUffler stated he will provide that information to Council in a document that can be included for the record. Ms. De Rosa responded she is aware that a debt issuance will not likely occur in 2019, based on the discussion. But she is interested in knowing what the debt issuance for 2020 is anticipated to be, given adoption of this CIP. Mayor Peterson asked Mr. Stiffler to put that information together in a staff report and if Counc=il desires further discussion, it can take place when it is provided. Ms. De Rosa agreed this would be acceptable. It is an important piece of information that Counc=il wants to review, but will not delay adoption of the CIP tonight. Vote on the Ordinance: Ms. Fox, yes; Ms. Alutto, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mayor Peterson, yes. Mayor Peterson moved to waive the Council Rules of Order to address Ordinances 39-19, 40-19 and 41-19 together. Ms. Alutto seconded the motion. Mr. Keenan noted he will recuse himself from this discussion as the Ohio Air Quality Development Authority is involved in this financing and he serves as its Chair. (He left Counc=il Chambers.) Vote on the motion: Ms. Alutto, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes. (Mr. Keenan abstained) RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held August 26, 2019 (The Clerk read the titles into the record.) Form 6101 Page 9 of 17 Ordinance 39-19 Determining to Proceed with the Acquisition, Construction, and Improvement of Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District. (5165 Emerald Parkway, Dublin, Ohio Project) Ordinance 40-19 Levying Special Assessments for the Purpose of Acquiring, Constructing, and Improving Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District. (516.11 Emerald Parkway, Dublin, Ohio Project) Ordinance 41-19 Authorizing and Approving an Energy Project Cooperative Agreement by and Between the City of Dublin, Ohio, the Columbus Regional Energy Special Improvement District, Inc., 970 High Ridge Associates LLC, and Petros PACE Finance, LLC, a Special Assessment Agreement by and Between the City of Dublin, Ohio, the County Treasurer of Franklin County, Ohio, the Columbus Regional Energy Special Improvement District, Inc., 970 High Ridge Associates, LLC, and Petros PACE Finance, LLC, and Related Agreements, All of Which Provide for the Financing of Special Energy Improvements Projects. (516.r -,l Emerald Parkway, Dublin, Ohio Project) Mr. Gracia stated there are no additional details to report. In follow-up to a question about: streamlining the PACE process, he spoke very preliminarily to some people in other jurisdictions. Additional discussion will be needed, but no final determination about streamlining has been made. Vice Mayor Amorose Groomes thanked him for following up on this. Vote on Ordinances 39-19, 40-19 and 41-19: Ms. Alutto, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Ms. Fox, yes. (Mr. Keenan abstained) (Mr. Keenan returned to Council Chambers.) FIRST READING/PUBLIC HEARING — ORDINANCES Ordinance 43-19 Authorizing the Provision of Certain Incentives to Butler Animal Health Holding Company, LLC to Induce it to Lease a Facility to Retain and Expand an Office and Its Affiliated Entities' Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement, Mayor Peterson introduced the Ordinance. Mr. Gracia stated that Economic Development staff has been in discussion with Covetrus, formerly known as Henry Schein, with current offices at 400 Metro Place regarding their potential relocation/expansion of offices in Dublin. This project results in the retention of 228 existing positions and the addition of 100 new positions by the end of 2027. The company is required to sign a lease through a minimum of December 31, 2030 for office space in the City of Dublin. The agreement is a nine-year, 20 percent performance incentive on income tax withholdings collected between 2019 and 2027. The City is also renewing a dark fiber IRU agreement with the company, which is a separate document and rE�ferenced in the economic development agreement. The City expects to net $3.6 million over the term of this agreement. He offered to respond to questions. There were no questions. There will be a second reading/public hearing on September 9, 2019. INTRODUCTION/PUBLIC HEARING — RESOLUTIONS Resolution 45-19 Authorizing the City Manager to Enter into an Agreement with the City of Worthington to Provide Dispatching Services for the City of Worthington Division of Police and Division of Fire/EMS. Mayor Peterson introduced the Resolution. RECORD OF PROCEEDINGS Minutes of BARRETT BROT11ERS - DAYTON, OHIO Dublin City Council Held August 26, 2019 Page 10 of 17 Meeting Form 6101 Mr. Somerville stated that this resolution will authorize the City Manager to enter into an agreement with the City of Worthington for dispatching services for Worthington Division of Police and Worthington Division of Fire and EMS. This will be the fourth community that has joined the Northwest Regional Emergency Community Center (NRECC) collaborative, being the seventh and eighth agencies that the City of Dublin will dispatch for. Although this is the standard agreement recently approved for Upper Arlington, Dublin had reached an ultimate capacity in the number of employees and staff and the way the center is staffed. That will require Dublin to staff up early in order to provide services to the City of Worthington. As a part of the negotiations, the City of Worthington has agreed to pay a full year of fees beginning in the first year of service in 2020, even though the service provision will not begin until July 2020. That will allow the hiring in advance to take place and ensure there is adequate staffing levels to provide not only the service level desired for Worthington, but to continue the high level of service for Dublin, Hilliard, Upper Arlington and the townships as well. Also included as a part of this agreement, the City of Worthington will contribute $255,000 toward the addition of two work station positions within the Communications Center and they will turn over two radio console positions that are a part of our Central Ohio Interoperable Radio System (COIRS) to help equip those positions, as well. Worthington has been a great partner and is a logical partner to add to the NRECC family. Dublin has been involved with Worthington in the Council of Governments that operates the Public Safety Radio System. Worthington was one of the original members in that system and has been a partner of Dublin since 2007. Also present tonight to respond to any questions is Robyn Stewart, Assistant City Manager of Worthington. Worthington City Council authorized their City Manager to enter into this agreement in May, and contract negotiations have now been completed in order to bring the agreement forward to Council tonight. He offered to respond to any questions. Ms. Fox asked how large the partnership is envisioned to be. Mr. Somerville responded that this is the logical build out for what this Center can serve. Dublin is bordered by Delaware County, Union County and Madison County, all of which provide services at a county level. It would therefore not make logical sense for these entitiES to participate. There may be opportunity for a small township police department to join, such as Perry or Sharon, but nothing is pending at this time. Mr. KE�enan added that this collaboration began at Washington Township years ago when the Township began having its dispatching done by the City of Dublin. This provided an economy of scale, which was beneficial for all. Will any employees from Worthington be brought to the Dublin Center? Mr. Somerville responded that one of the current Worthington employees was hired by Dublin and is now in training. As part of the agreement, Dublin agrees to hold a closed process for open positions — open to their full-time employees only. This was done for Upper Arlington as well. There is need for those employees to remain at Worthington until that center closes in September of 2020, but they will be afforded the opportunity for an interview and background check, if they are interested in coming to Dublin. Vice Mayor Amorose Groomes stated that the memo indicates that the fire and EMS calls will first be transferred over, followed by the police calls. What is the period of time between those two events? Mr. Somerville responded it will be within three months. The proposal is that on or about July 7,, Dublin will assume primary 9-1-1 call answering for all of Worthington and begin their fire dispatching. On or about September 6, Dublin will assume police dispatching and at: that point, Worthington will close their operation. Vice Mayor Amorose Groomes asked for confirmation that Worthington has their own fire, EMS and police departments, unlike Dublin's arrangement where fire and EMS services are provided by the township. Mr. Somerville responded that is correct. Ms. De Rosa stated that a paragraph in the memo speaks about the passage of House Bill 360, and indicates that the legislation directed that by 2018 there shall be no more than RECORD OF PROCEEDINGS Minutes of Dublin Citv Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held August 26, 2019 Page 11 of 17 four PSAPs. The next paragraph states that this legislation positions Dublin to remain as one of those four. She asked for clarification. Mr. Somerville responded that House Bill 360 attempted to limit the number of Public Safet'/ Answering Points (PSAPs) throughout the state. However, the state can only control that which it funds. Currently, the only funding the state brings back to the local level 'is the wireless surcharge of $.25 per month on phone bills. The state can only limit the number of PSAPs that receive funding that answer wireless calls. Currently, Dublin is one of the four in Franklin County. Even though there are 14 PSAPS, only four receive funding and answer wireless calls. Dublin actually answers wireless calls for an area somewhat larger than the area we dispatch for because cellular phones do not follow logical boundaries and cellular towers sometimes cover an area that includes another area. For that, Dublin receives a disbursement through the county 9-1-1 Board that comes back from the state -- the monies collected from that wireless surcharge. Dublin has actually been the wireless answering point for much of Worthington since Dublin first became a wireless answering point in 2007. At this time, we answer those calls and when it is determined they are in Worthington, Dublin has to transfer those calls to the Worthington dispatch center. With this agreement, the calls will be handled with one stop. Currently, the call load is 82 percent wireless. Vice Mayor Amorose Groomes asked what will occur when someone else begins taking wireless calls and becomes the fifth PSAP. Mr. Somerville responded there will not be a fifth PSAP. In Franklin County, a review is done quarterly of all new wireless towers brought into the area — whether large or small cell sites — to determine the most logical routing. The goal with that is to "get it right" the first time to the extent possible. Currently, wireless 9-1-1 calls are routed by the tower in which they are received. With the next generation 9-1-1, it will be possible to route the call based on the location of the caller. Currently, that cannot occur. Mayor Peterson asked when a wireless 9-1-1 call is received now, where are emergency services dispatched? Mr. Somerville responded that the call can be plotted, but it is not possible to route the call, based upon the location of the call. When a 9-1-1 call is received from a wireless device, the coordinates on a map are shown, telling the computer aided dispatch system what the closest city address is for that and the response can occur. Currently, the FCC standard is that the wireless carrier only has to provide an accurate location within 60 meters for 70 percent of the time. Mayor- Peterson noted that if a person is in a moving vehicle, that would further complicate the response. Mr. Somerville noted that 9-1-1 calls are still answered with the same technology used 35 years ago. The wireless companies have great technology, but it is dependent upon the phonE! network. For this reason, they are working toward the next generation 9-1-1. It is about five years out, and the state is in the process of procuring the new system at this time. Dublin is ready whenever the state is ready. Ms. Fox asked about the expense and funding for the next generation technology. Mr. Somerville responded he does not have the figures yet, and that is the question the state legislature continues to ask. Currently, the state is in an RFP process to determine what vendors are capable of providing the next generation service and what it will cost. Once received, that report will go to the legislature and a request will be made of the legislature to not only change the amount of the wireless surcharge per device to fund the system, but expand that surcharge not only to the wireless device as it is now, but as a universal device fee. This ensures the accomplishment of two goals, according to the legislature: 1) to ensure the new system is fully funded; and 2) to continue to send funding back to the local agencies to support this and the next generation 9-1-1 call answE!ring process. Mr. Keenan added that Mr. Somerville is an expert in this area and a consummate professional — involved at the state and regional levels in many organizations that oversE�e all of this. He is a great resource for Dublin and he appreciates all of his efforts. Mayor Peterson added that everyone who comes into contact with Mr. Somerville echoes these comments, without exception. The operation he is running is a model for what the RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO August 26, 2019 Page 12 of 17 Held government can do very well. This is what impacts people's lives directly -- when they need help, they respond. Thanks to Mr. Somerville for what he does for our community and much of Franklin County. Form 6101 Mr. McDaniel acknowledged Mr. Greeson, Ms. Stewart and Worthington City Council for their willingness to join NRECC. It is a difficult decision for a community, as a community typically wants to have their own local dispatching. He thanked them for their confidence in entering into this agreement with Dublin. Vote lon the Resolution: Ms. De Rosa, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Ms. Fox, yes; Mayor Peterson, yes; Mr. Keenan, yes; Mr. Reiner, yes. Resolution 46-19 Authorizing the City Manager to Cooperate and Enter into an Agreement with the Ohio Department of Transportation for Bridge Inspection Services within the City of Dublin's Jurisdiction, Mayor Peterson introduced the Resolution. Ms. O'Callaghan stated that Dublin is responsible for the annual inspection of 54 of the 92 bridges located within Dublin. These inspections are to identify potential safety concerns, as wE!ll as rehabilitation and maintenance needs. In recent years, the City has been contracting with the Franklin County Engineer's office to complete these bridge inspections at an average cost of approximately $10,000 per year. This year, ODOT is offering bridge inspection services to municipalities that meet certain criteria — at no cost to the city. The Scioto River bicycle and pedestrian bridge will also be inspected as part of the program, after its construction is complete. The inspections will be performed by a qualified consulting team hired by ODOT and will be done in accordance with industry standards. Dublin staff will receive all of the inspection records for review and analysis and for work planning efforts. The municipal bridge inspection services program will begin in 2020 and continue for three years through 2022. Staff recommends approval of Resolution 46-19. She offered to respond to questions. Ms. Die Rosa asked why ODOT is willing to do this at no cost. Ms. O'Callaghan responded they have a variety of programs offered for local jurisdictions around the state, and this is one. Similarly, ODOT does some paving within municipalities on state routes that run through the cities. The bridge inspection program has been offerEld in the past, but this is the first time Dublin is participating. Mr. Keenan stated that, given the population limit of 50,000 for these services, this may be a short-term solution in view of the City's growing population. Ms. O'Callaghan responded that, potentially, this is short-term. Vice Mayor Amorose Groomes asked if Dublin signs this agreement for services through 2022, what occurs if the population exceeds 50,000 prior to the end of 2022. Ms. O'Callaghan responded that the agreement will stand through the end of 2022. Mr. Keenan stated that the pedestrian and bicycle bridge will likely require significant inspection. Ms. O'Callaghan responded it is included, and it fits the criteria for this program as the pedestrian and bicycle bridge crosses over a road (Riverview). Absent that, it would not qualify. Mr. Keenan asked what kind of issues will exist for the inspection of the pedestrian and bicycle bridge versus other bridges. What will the cost be to secure services separately, if that becomes necessary? Ms. O'Callaghan responded there will be different levels of review for this bridge. The annual review will not be as extensive as the five-year review. The designer of record for the bridge will provide a maintenance manual for the bridge and that manual will outline the inspection routine. The annual inspection fee for that bridge could cost in the range of $10,000, and the more comprehensive five-year inspection could cost $30,000. Ms. Alutto asked if this cost would be in the capital or the operating budget. Ms. O'Callaghan responded that the inspections would be included in the operating budget. What is different with the pedestrian bridge is the cable system, which is very RECORD OF PROCEEDINGS Minutes o, f Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held August 26, 2019 Page 13 of 17 Meeting Form 6101 unique. Drones are used to inspect each cable as opposed to having a person doing the inspection. Vice Mayor Amorose Groomes asked if a recommendation will be provided for maintenance or only for repairs needed on the bridge. Ms. O'Callaghan responded it will be routine maintenance. The primary objective of the manual is to outline inspection protocol and frequency, as well as routine maintenance that needs to be performed on the bridge, including the cables. The elements of the bridgE� will each have their own inspection and maintenance needs. All of this will be compiled into one manual. Vote on the Resolution: Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Reiner, yes; Mayor Peterson, yes; Mr. Keenan, yes; Ms. De Rosa, yes. STAFF COMMENTS Mr. McDaniel stated that today he attended an event — Employer Support of the Guard and Reserve. Yesterday, he attended a Call to Duty ceremony for the 1st Battalion, 145th Armored Regiment, Ohio Army National Guard in Canton, Ohio. One of Dublin's employees, Alex Rozanski, is deploying with that unit to the Middle East. There are 617 members of that unit who are leaving Ohio for the Middle East. He recognized Alex and his family for their commitment. Currently, Dublin has 10 staff members who are in an activE, Guard or Reserve status. He thanked Council and the community for their ongoing support of these families. COUNCIL COMMITTEE REPORTS Ms. Fox, PZC representative reported: 1. Last week, the Commission had a very large attendance by residents for two applications. The first was for a subarea of Oak Park for a change from commercial to a residential use. That rezoning will impact costs for private road maintenance, in view of the transfer and sharing of costs from a commercial use to a residential use. It becomes a responsibility for the HOA and residents to bear. This relates to a policy issue for private roads versus public roads. A resident presented regarding this particular topic, and this is something that Council may want to review further — private roads in future developments. They can become problematic for residents, long term. Similar to retention ponds and their maintenance costs, this is another discussion for Council to schedule. Ms. De Rosa asked if the City has an inventory of private roads. What percentage of roads in the City are private? Mr. McDaniel responded that there is an inventory of private roads. Council has reviewed this topic over the years, and staff can provide the history on this, if Council desires. Vice Mayor Amorose Groomes added that private roads are also a problem in commercial areas, such as the area around Perimeter and Perimeter Loop. Mr. McDaniel stated that staff will provide the history of private roads, and if Council wants to revisit this topic, they can schedule that discussion. Ms. Fox stated this would benefit the newer Council members, but would also be helpful to Commissioners when they review rezonings and plats. 2. The other application of interest was the OSU Concept Plan presentation. The City had a public meeting at the Service Center on August 6 with a very large turnout. The concerns of the residents, expressed at both PZC and the August 6 meeting was not necessarily the OSU development as much as the transportation and the future road design of Shier -Rings and traffic patterns that would accompany development in that area. She brings this forward so that Council is aware of these concerns. HOA leadership in Ballantrae was given assurances at both meetings that Council is interested in working with residents and staff on the proposal. Vice Mayor Amorose Groomes asked if staff could provide a timeline for community engagement opportunities in regard to this project. Mr. Mi,. -.,Daniel responded that staff committed to the residents that they would circle back on thE! connectivity issues and respond to them. He can provide a schedule to Council. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council Meeting August 26, 2019 Page 14 of 17 Form 6101 3„ Ms. Fox noted that the possibility of videotaping PZC meetings was raised. The conversations that occur at the PZC meetings give Council insight about how the Commissioners are looking at these applications and an opportunity to understand the flavor, the atmosphere and the thinking. Videotaping could provide Council members a better understanding of how to help the Commissioners know the overall holistic look about development. It is difficult to review meeting minutes and understand what occurred at PZC. She asked for input from Council. They did videotape last Thursday's PZC meeting due to the public interest in the agenda topics. Vice Mayor Amorose Groomes stated this was discussed when she served on PZC, and she ic.; hopeful that when the new Council Chambers is completed, it will facilitate that function more readily. She agrees that would be important. Mr. Keenan added that he was a proponent of this over many years. But there was never enouoh support from Council to implement this. He agreed that the video of the meeting provides much more insight than do the minutes of the meeting. He agrees it would be very valuable. Ms. Fox added that developers and residents both have done great presentations that should be shared. There is much to learn. Mayor Peterson asked if staff could look into this. Mr. McDaniel agreed to do so. Mr. Reiner, Community Development Committee reported the Committee met on August 20 to _review four agenda items: 1. The first was a Historic Dublin Fagade Grant application for 106 S. High Street for a $15,000 grant for various modifications. The Committee will recommend approval of the grant application, with the condition that it be approved by ARB at their August 28 meeting. 2. Discussion took place about the West Transitional Zoning District in the Bridge Street District. An update was provided regarding public outreach efforts regarding this. Generally, the public was supportive of two to three-story building heights, lower on Monterey; preferred Old Dublin character versus Bridge Park; concerned about more traffic; have a strong desire for bike lanes; generally supportive of the neighborhood scale; first floor commercial fronting; no bars; strong opposition to parking garages, apartments or high rises. The community provided feedback on each of the four identified quadrants. The consensus was that the Committee agrees of the importance of this area as the gateway to the City and as a transition to the Historic District. Staff and the consultants will develop the appropriate zoning code and guidelines and amendments, based on feedback, and proceed with the formal review process. 3. An update on the Dublin Corporate Area Plan rezoning was provided. Staff began its initial public outreach with existing property owners to discuss the proposed zoning changes and gather feedback for Phase 1, Llewellyn Farms Office subdistrict. After connecting with property owners within the adjacent areas to Phase 1, the code and guideline language will be drafted and will come back to the Committee for further review. 4. Discussion took place regarding short-term rentals and what, if anything, the City can do. The Law Department provided some options, and consensus among the Committee members was that the short-term rental property owners will be required to register with the City. This will provide the City with the opportunity to learn more about how widespread this is in Dublin, and if there are any issues. What was learned is that when a soccer team comes to Dublin and needs overnight accommodations, many will simply rent a house versus using the hotels, thereby avoiding paying hotel -motel tax. The City of Upper Arlington has banned the use of short-term rentals completely, although they do still exist. There are potential tax ramifications for this issue. Ms. De Rosa added that the topic of short-term rentals will be brought to Council for discussion and review. Mr. Keenan, Finance Committee reported that the Finance Committee will meet on Wednesday, September 11 at 6 p.m. to review portions of the proposed operating budget for 20,20. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held August 26, 2019 Page 15 of 17 Ms. Cie Rosa, COTA Board representative reported that August is vacation month for the Board, so there is no report at this time. Ms. Alutto, Dublin Friendship Association stated they will meet later in September. Vice Mayor Amorose Groomes, MORPC representative reported that the video regarding the Hyperloop prepared by MORPC was well done and was a compilation of all of the stops made, including Dublin. Dublin staff will share that video on the various media tools. Mr. Reiner, Dublin Arts Council representative reported that the City and the Dublin Arts Coumr.:il, plus sponsors including Mr. Hidaka presented a wonderful Taiko drummer 15th anniversary concert at Dublin Jerome High School. It was an amazing concert! The energy, coordination and movement was fantastic. Mr. M:eenan added that he saw this group when visiting Japan, and the Mayor of Mashiko also participated in the performance! Ms. Fox, Dublin Bridges liaison noted that in the last 18 months, the group has donated to children and families in the Dublin area almost $119,000. Over 3,218 children and families have benefited from Dublin Bridges and over 372,000 have been reached on Facebook. When the needs are posted on their website, they are quickly fulfilled. The energy and kindness of the Dublin community is amazing, and this group has exceeded all expectations. They hope to begin this nationwide in the future. She congratulated those involved in this group! COUINCIL ROUNDTABLE Ms. Fox noted that it was great that staff recently participated in the Intelligent Community Forum in New York City. She is aware that Dublin will host the conference in 2020,. and she hopes Council has an opportunity to be engaged in welcoming everyone to Dublin and sharing our story. Ms. De Rosa reported: 1. She had the pleasure of attending the Dublin Schools Convocation last week. There are now 16,500 students in the District. When her family moved to Dublin 25 years ago, the population of the City was close to 16,500. It was an amazing faculty and staff participation in the kick-off of the new school year. 2. She had the opportunity to listen to a presentation about the future of retail at the Columbus Metropolitan Club last week. It was an interesting conversation, and the experts indicated the retail figures are growing very rapidly, but in different ways. They talked of delivery systems and the impact on retail. It may be useful to have staff investigate how some of this information could be brought to Council. It is eye-opening in terms of the live/work/play environment under discussion; what is happening to malls in the area; and the Main Street initiatives. It would be an interesting conversation and she believes there is opportunity here. Mr. McDaniel stated that the CMC presentations are videotaped, and staff could view this and summarize the information. Ms. Cie Rosa noted that WD Partners of Dublin was part of the panel of speakers. It would be great to bring this information back for discussion. It is important to hear what the experts are saying about what is happening with retail. Mr. McDaniel stated that staff can pull together some information. Ms. Cie Rosa noted that having someone come and share information would be helpful, as WE!II. 3. She noted in the Legislative Update that the change in the Supplemental Executive Retirement Plan (SERP) that was opposed by Ohio cities was implemented by the state. The impact on the City revenues is estimated as potentially $1.5 million per year. Was that change incorporated into the operating budget? Mr. McDaniel responded it was not incorporated yet. He has asked Mr. Richison and the Finance staff to review what monies the City is receiving from the state and what is being RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held August 26, 2019 Page 16 of 17 Form 6101 taken away by the state. He believes that the end result is somewhat of a "wash." Staff will provide more information on this. In addition, Central Ohio Mayors and Managers Association (COMMA) will provide information as well about the gains and losses at the statehouse. Ms. Cie Rosa stated that the numbers are substantial, and the ability to receive our revenues from the state in a timely manner is another issue. It would be helpful to have these reports. Mr. Reiner stated the magnitude of the people who donate time and talent to the Dublin Irish Festival is amazing. Dublin is a fantastic city that goes way beyond to make the event successful. In addition, he spoke to nearly everyone who rents a vendor space at the Festival to gather their input. There were no negative comments, and they indicated that Dublin treats the vendors better than any other event location in the country. Having no incidents with over 100,000 people in attendance is also phenomenal. Ms. Alutto: 1. Noted that she recently saw Kristine Gross of SHARE and then reached out to Ms. Crandall about pick-up and drop-off for vehicles with multiple passengers. Ms. Crandall plans to contact them to gather any input regarding the parking management pilot program. 2. Congratulated everyone on the Concord Road shared -use path completion. Thanks to Concord Township and all of the Eli Pinney parents who worked for many years on this project. Thank you as well to Ms. O'Callaghan for all of her work with the Concord Township Trustees. 3. Noted that the 9-1-1 discussion tonight and not having the ability to pinpoint an exact location of a caller from a cell phone reminded her of the Dublin Citizen Police Academy. The Academy participants tour the NRECC, which is an amazing facility. She encouraged everyone to schedule such a tour. The safety officials emphasize that the key point in calling 9-1-1 is for the caller to know their location and communicate that to the dispatcher. Vice Mayor Amorose Groomes stated: 1. She had the opportunity to welcome the Mashiko drummers on Friday evening. They were looking forward to their performance at Dublin Jerome High School on Saturday. The professional drummer who participated this year spoke movingly about what the rhythms of Taiko drumming mean — it is universal as it is what we all hear while in our mother's womb. The performance was fantastic. 2. In terms of the rate the City is receiving the City revenues collected by the state on our behalf, is there anything that we can do in collaboration with COMMA to set some expectations for receipt of these revenues and some ramifications if they are not met? There should be consequences for not meeting due dates. Perhaps an organized effort would be effective in implementing such schedules. There is interest income to the state for holding monies that are due to the cities. The OML Legislative Bulletin was helpful in suggesting that cities not simply sit back and wait to receive their monies. Mr. Mi,, -,Daniel responded that this issue has been discussed many times at the statehouse. Staff, COMMA, the Ohio Mayors Alliance and OML have all been engaged on this, and the City is participating in the lawsuit as well. There has not been a lot of success to this point, but these organizations will continue to push for this. Mayor Peterson reported that: 1. On the dais tonight are ceramic cups gifted to Council by Mayor Otsuka of Mashiko. Last Friday, he had the opportunity to meet with the Mayor at the 15th anniversary celebration for the Taiko Drummers. 2. Noted that earlier in the day, he and Mr. Gracia visited a company in Metro Center — Kasai North America — a Japanese company whose business is the engineering for the inside panel of the driver door of specific vehicles. They noted that they need assistance in sending large volumes of data from their location to other companies working on other components. The Mayor mentioned that Dublink would likely address that problem. Mr. Gracia is now assisting with this connection. The company also noted they want to improve their relationship with RECORD OF PROCEEDINGS Minutes of Dublin Citv Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held August 26, 2019 Page 17 of 17 Form 6101 Honda. The upcoming trip to Japan being undertaken by a Central Ohio delegation including Dublin's Mayor and Vice Mayor is focused on fostering business relationships and economic incentives. There is much communication to be facilitated right here in our region. Marysville and other Central Ohio communities are also joining in this trip to Japan. 3. Commented that Ms. Richison has assembled the itinerary for this trip, which includes a stop in Dublin, Ireland and Japan, including Mashiko. Both he and Vice Mayor Amorose Groomes will be absent for the September 9 Council meeting, and therefore Mr. Reiner, as the longest serving Council member will be presiding at that meeting. The trip will be very exciting and they will report back on goals accomplished. ADJOURN TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session at 8:45 p.m. for conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action and to consider the disposition of real property. Mr. Keenan seconded the motion. Vote on the motion: Ms. Fox, yes; Mr. Reiner, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Mr. Keenan, yes. Mayor Peterson noted that't e meeting will be reconvened solely for the purpose of formally adjourning. No;furt er action will be taken. 4. Thq pieeting was regonveVed %at 9:50 p.m. and adjourned. Mayor — PresicJing Offiqbr Clerk of Council