Resolution 046-19RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No. 46-19 Passed , 20
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN AGREEMENT WITH THE OHIO
DEPARTMENT OF TRANSPORTATION FOR BRIDGE
INSPECTION AND OTHER RELATED BRIDGE SERVICES
WITHIN THE CITY OF DUBLIN'S JURISDICTION (ODOT
PID NUMBER 109334)
WHEREAS, the following is a Resolution enacted by the City of Dublin, Franklin, Union
and Delaware Counties, Ohio, (hereinafter referred to as "Dublin', in the matter of the
stated described project; and
WHEIREAS, Dublin has determined the need for the described project: Bridge Inspection
Program Services, including, but not limited to routine inspections, element level
inspections, critical -findings reports, fracture critical member inspections, load rating
calculations and reports, weight limits posting sign recommendations, scour
assessments, scour plan of actions, development of fracture critical plans, and
underwater dive inspection reports if needed; and
WHEREAS, there are a total of 92 bridges located within the City of Dublin's jurisdiction.
Dublin is responsible for the inspection of 54 of these bridges; and
WHEREAS, it is critical that these bridges are inspected annually by a professional
engineer or other qualified person under the supervision of a professional engineer; and
WHEREAS, such inspections are intended to identify potential safety concerns of a
bridge as well as maintenance and rehabilitation needs; and
WHEIREAS, Dublin has coordinated with the Ohio Department of Transportation under
their Municipal Bridge Inspection Services Program (PID 109334) to complete these
inspections and other bridge related services; and
WHEREAS, the State will bid and administer this project; and
WHEIREAS, the Dublin Community Plan promotes working cooperatively with
surrounding jurisdictions to promote regional transportation planning and programming;
and
WHEREAS, the program is planned to start in 2020 and will last for three years.
NOW, T REFORE, BE IT RESOLVED by the Council of the City of Dublin, State of
Ohio, r of the elected members concurring, that:
Section 1. Consent Statement. Being in the public interest, Dublin gives consent
to the Director of Transportation to complete the above described project.
Section 2. Cooperation Statement. Dublin shall cooperate with the Director of
Transportation in the above described project as follows:
A. The State shall assume and bear 100% of all of the cost for Bridge Inspection
Program Services requested by the City and agreed to by the State. Eligible
Bridge Inspection Services are described in the Consultant's Scope of Services
Task Order Contract (Exhibit A), plus any municipal bridges added to the
inventory during the contract period.
B. The LPA agrees to pay 100% of the cost of those features which are not included
in Exhibit A. Those features may include but are not limited to the purchasing
and erecting the recommended weight limits postings signs, the implementation
of critical findings reports such as partial or total bridge closures, the
implementation of the scour plan of actions. When recommendations affect
public safety, ODOT expects full implementation by the LPA. Starting in October
2019, FHWA requires installing weight limits posting signs within 30 days from
RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No.
46-19
Passp�p9e 2 of 2
,20
the official date of the approved recommendations. Timely implementation is
essential to the success of this program.
Section 3. Authority to Sign. The City Manager is hereby empowered to enter
into contracts on behalf of the City of Dublin with the Director of Transportation
necessary to complete the above described project.
Section 4. This Resolution all take effect upon adoption in accordance with Section
4.04(C-1) of the Revised ChaI .
Pas ithis of , 2019.
qa-yor, — Pres' ingfficer
ATTEST: V
Clerk of Council
4
Office of the City Manager
1100 Emerald Parkway* Dublin, OH 43017-1090
ityof Dublin Phone: 614-410-4400 * Fax: 614-410-4490
Cit
Members of Dublin City Council
rom: Dana McDaniel, City Manag
Date: August 20, 2019
Initiated By: Megan O'Callaghan, P.E., Public Works Director
Robert Taylor, P.E., Infrastructure Asset Management Engineer
Re: Resolution No. 46-19 — Authorizing the City Manager to Enter into
an Agreement with the Ohio Department of Transportation for
Bridge Inspection and Other Related Bridge Services within the City
of Dublin's Jurisdiction (ODOT PID NUMBER 109334)
The Municipal Bridge Inspection Services program will commence in 2020 and continue for three years
through 2022.
lt��# ti.1171144- R
Staff recommends approval of Resolution 46-19, authorizing the City Manager to Enter into an
Agreement with the Ohio Department of Transportation for Bridge Inspection and Other Related Bridge
Services within the City of Dublin -s Jurisdiction.
General Engineering Services Scope of Services
Central Office, Office of Structural Engineering
PID No. 109334
Approved Final Scope of Services Minutes Date:
GENERAL ENGINEERING SERVICES
Central Office, Office of Structural Engineering
Scope of Services
The CONSULTANT may be required to perform the following services on a task order type
basis for bridges designated by regulation or by agreement as City or Village inspection
responsibility. Tasks which may include but are not limited to the following:
Task 1 -Scour Tasks
Task 1A - Scour Critical Assessment
Task 1 B - Scour Plan -of -Action
Task 1 C — Scour Analysis
Task 2 - Load Rating Tasks
Task 2A - Field Measurements for Load Rating
Task 2B - Load Rating Calculations
Task 3 — SMS Structure Inventory and Review
Task 4 — Inspection Procedures
Task 4A - Fracture Critical Plan
Task 4B — Underwater Inspection Procedures
Task 5 - Bridge Inspection
Task 5A — Routine Bridge Inspection
Task 5B — Fracture Critical Inspection
Task 5C — Underwater Dive Inspection
Services shall be conducted in accordance with the following:
• ODOT Manual of Bridge Inspection, Latest Version
• ODOT SMS Bridge and Inventory Coding Guide, Latest Version
• ODOT Bridge Design Manual, Section 900), Latest Version
• Hydraulic Engineering Circulars 18, 20 and 23
• The Manual for Bridge Evaluation, Second Edition 2013 interim with revisions, AASHTO
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General Engineering Services Scope of Services
Central Office, Office of Structural Engineering
PID No. 109334
Bridge Inspector's Reference Manual, FHWA NHI Publication Number: 12-049,
Publication Year: 2012
Underwater Bridge Inspection, FHWA Publication Number: FHWA NHI-10-027,
Publication Year: 2010
The CONSULTANT shall maintain a project cost accounting system that will segregate costs
for individual task orders. The invoicing progress reports shall be detailed enough to show the
breakdown of each assigned structure indicating the status of all subtasks. Completion of the
individual subtasks in necessary for reimbursement credits.
The Department will be performing an annual Quality Assurance Review (QAR) for each
selected consultant in accordance with Manual of Bridge Inspection to ensure accuracy and
consistency of the inspection and documentation in SMS. This typically includes an office
and field review.
The project will be divided into four (4) sub -projects (SP). A CONSULTANT will be selected
for each sub -project. Municipalities opted into the previous inspection program will have the
option to renew their legislation. Municipalities with population greater than 50,000 people
are excluded from the program. The sub -projects have the following general geographic
areas, category characteristics, and maximum contract values for the municipalities with
municipal inspection responsibility obtained from SMS data as of March 2019.
Proiect: SP01 - District 11. 2. &31. Total Structures = 435*
Type
L =< 20'
20'< L =< 60'
60'< L =< 200'
L > 200'
Total
Single Span
170
158
24
0
352
Multi -Span
21
18
29
15
83
Culvert
156
45
0
0
201
Truss
0
0
2
0
2
Underwater Inspection
0
0
0
0
0
Fracture Critical
Inspection
0
4
0
0
4
Load Rating**
149
75
16
10
250
* Level 1 bridge inspection structures
** Tasked as budget allows w/priority for NBI bridges
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General Engineering Services Scope of Services
Central Office, Office of Structural Engineering
PID No. 109334
Proiect: SP02 - District 14. 11. &121. Total Structures = 270"
Type
L =< 20'
20'< L =< 60'
60'< L =< 200'
L > 200'
Total
Single Span
86
86
25
0
197
Multi -Span
16
14
27
16
73
Culvert
82
36
0
0
118
Truss
1
1
5
0
7
Underwater Inspection
0
0
0
1
1
Fracture Critical
Inspection
0
1
5
0
6
Load Rating"
1 67
1 35
1 16
1 5
123
Level 1 Bridge Inspection structures
" Tasked as budget allows w/priority for NBI bridges
Proiect: SP03 - District 15. 6. &101. Total Structures = 355"
Type
L =< 20'
20'< L =< 60'
60'< L =< 200'
L > 200'
Total
Single Span
132
126
29
0
287
Multi -Span
7
8
35
18
68
Culvert
108
62
4
0
174
Truss
0
0
8
0
8
Underwater Inspection
0
0
1
1
2
Fracture Critical
Inspection
0
0
8
1
9
Load Rating"
141
73
20
8
242
Level 1 bridge inspection structures
" Tasked as budget allows w/priority for NBI bridges
Proiect: SP04 - District 17. 8 W. Total Structures = 426"
Type
L =< 20'
20'< L =< 60'
60'< L =< 200'
L > 200'
Total
Single Span
150
125
29
0
304
Multi -Span
27
42
41
12
122
Culvert
135
93
30
231
Truss
0
1
5
1
7
Underwater Inspection
0
0
1
1
2
Fracture Critical
Inspection
0
2
4
1
7
Load Rating
180
81
27
2
290
Level 1 bridge inspection structures
" Tasked as budget allows w/priority for NBI bridges
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General Engineering Services Scope of Services
Central Office, Office of Structural Engineering
PID No. 109334
Please note that the total number of structure types is estimated based on current SMS data
query, and it may be adjusted when tasks are assigned in the future.
UNDERSTANDING
1. Inspections shall be completed by firm's full-time staff prequalified with ODOT for Level 1
bridge inspection according to the Manual of Bridge Inspection.
2. Task order are intended for maintaining
Revised Code, and ODOT policy manuals.
respected.
compliance with the FHWA 23-Mertics, Ohio
Deadlines set by the task orders shall be
3. All reports and records compiled under this agreement shall become the property of the
City or Village and shall be housed in the City or Village. ODOT shall receive an electronic
copy of plans, analysis files, reports and other items mentioned below.
a) CONSULTANT shall perform all applicable updates to SMS with new or revised
information for structure inventory and appraisal data, inspections, scour, fracture
critical members, and load ratings.
b) CONSULTANT shall submit copies of all reports and calculations electronically, or
in hard copies when requested, to the City or Village for inclusion in their bridge
records.
c) This includes, as applicable, a printed copy of the inspection report, Scour Plan -of -
Action, Fracture Critical Plan, load rating report, gusset plate analysis, inspection
procedures, and field measurement notes, digital pictures as well as a reproducible
digital data file (.pdf, .doc, .xml, and .xIs formats).
4. Copies of all transmittal letters related to this Task Order shall be submitted to Central
Office, Office of Structural Engineering.
a) When required, CONSULTANTS shall locate the original construction plans, as -
built, and shop drawings from archive locations specified by the municipality and
upload them onto SMS.
Services to be furnished by CONSULTANT may include:
TASK 1 - SCOUR TASKS
Task 1A — Scour Critical Susceptibility NBIS Item 113) - The CONSULTANT shall
refer to the most recent ODOT Manual of Bridge Inspection. Deliverables include field
notes, a completed Scour Critical Assessment Checklist as per Appendix I of the 2014
Manual of Bridge Inspection, and any other reference material needed for the bridge
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General Engineering Services Scope of Services
Central Office, Office of Structural Engineering
PID No. 109334
owner to properly maintain their bridge files. Channel photos or cross sections maybe
tasked under this item if assigned.
Task 113 - Scour Plan -of -Action - The CONSULTANT shall refer to the most recent
ODOT Manual of Bridge Inspection Appendix H for the scope of this task.
Deliverables include a completed Scour Plan -of -Action, field notes, calculations, and
any other reference material needed by bridge owner to maintain bridge files.
TASK 2 — LOAD RATING TASKS
Task 2A - Field Measurements for Load Rating - Should no plans exist or if
additional information is required, each main member shall be field measured for load
rating. The condition of the member should be noted on the field documentation. All
measurements shall be included in the load rating report.
Task 213 - Load Rating Calculations — A bridge carrying vehicular traffic shall be
rated to determine the safe load carrying capacity. The CONSULTANT shall review
existing bridge plans and inspection reports and other inspection information such as
photographs and estimates of section loss for bridge members and connections. The
analysis for existing structures shall be performed for AASHTO HS20-44 [MS 18]
(truck, lane, & military) loading for both inventory and operating levels, and for the four
Ohio Legal Loads including the special hauling vehicles (2F1, 3F1, 4F1, and 5C1,
SU4, SU5, SU6, SU7, EV2, and EV3) at operating level. The CONSULTANT shall try
to complete the load rating analysis utilizing BrR (Virtis) at first. Hand -calculations or
Spreadsheets if BrR is not applicable. The BrR analysis file, other load rating files, and
BR100 shall be included with the submittal to OSE.
The inventory and operating ratings shall be coded as per the most recent version of
the ODOT Bridge Inventory Coding Guide. Update SMS Inventory with the load rating
results and upload BR100 pdf file.
The electronic deliverable shall include if applicable an Excel spreadsheet or other
files used for analysis for each bridge which shall include the member areas, member
capacities both with and without section loss, influence lines (can be the ordinates or
graph of the lines), dead loads and dead load stresses in members, live loads and live
load stresses in members for all truck loadings and the load ratings of the members.
Truck loadings to be used for the ratings are specified in BDM Section 900.
The Load Rating Report shall be prepared by a registered or non -registered engineer
and it shall be checked, signed, sealed and dated by an Ohio Registered Professional
Engineer.
The Load Rating Report shall explain the method used to calculate the load rating of
each bridge.
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General Engineering Services Scope of Services
Central Office, Office of Structural Engineering
PID No. 109334
AASHTO Load Factor Rating (LFR) shall be utilized for all bridges not designed by
Load and Resistance Factor Design. AASHTO Load and Resistance Factor Rating
(LRFR) shall be utilized for all structures designed for HL93 loading starting October
2010.
Load Rating Report Submittal to the City or Village shall include:
a. Two (2) printed copies and one electronic pdf copy of the Load Rating Report
for each bridge.
b. Final summary of inventory and operating ratings for each member and the
overall ratings of the structure shall be presented for each live load truck. An
acceptable format is ODOT form BR -100.
c. Analysis program input files. Both input and output files shall be submitted when
programs other than BrR or spreadsheets are used.
d. All calculations related to the load rating.
e. If applicable, the weight limits posting recommendations including a copy of the
standard posting sign; such as R12-1 (24" x 30"), R12 -H5 (30" x 48"), and R12 -
H7 (30" x 30").
TASK 3 — SMS STRUCTURE INVENTORY AND REVIEW
The scope of this task includes a limited review of the structure inventory data in the
ODOT SMS. In general, the CONSULTANT shall review specific existing ODOT
bridge inventory records (as provided by the City and approved by ODOT) of the
designated bridge. The CONSULTANT may download the inventory report, which
contains inventory data for each bridge on file with ODOT from the ODOT website.
The CONSULTANT shall verify this data and determine if the ODOT SMS structure
file information needs changing. If no changes are necessary, then no SMS inventory
needs to be filled out. If changes are necessary, the scope of this task shall also
include completing and filing inventory updates (and supplements, as needed) in SMS.
The CONSULTANT shall refer to the ODOT Office of Structural Engineering Inventory
and Coding Guide of SMS for inventory coding details.
TASK 4 — INSPECTION PROCEDURES
Task 4A — Fracture Critical Plan — A Fracture Critical Member Plan and inspection
procedure shall be developed and updated. For more details, refer to Chapter 4:
Inspection Types in the Manual of Bridge Inspection. It shall include:
1. Sketches of the superstructure with locations of all fatigue and fracture prone
details identified.
a. Use framing plan or schematic with detail locations labeled and a legend
explaining each labeled item on the scheme.
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General Engineering Services Scope of Services
Central Office, Office of Structural Engineering
PID No. 109334
b. Use an elevation view for trusses.
c. Classify similar fatigue/fracture prone details as types (e.g. end of partial
cover plate).
2. A table or location of important structural details indicating:
a. Type of detail (e.g. end of partial cover plate, short web gap, etc.)
b. Location of each occurrence of detail
c. AASHTO Fatigue Category of detail
d. Identify retrofits previously installed
3. Risk Factors Influencing the inspector access.
Photos and sketches shall be properly referenced. The CONSULTANT shall refer to
the most recent ODOT Manual of Bridge Inspection for additional details on the scope
of this task.
Task 4B — Underwater Inspection Procedures — An underwater inspection procedure shall
be developed. For more details, refer to Chapter 4: Underwater Inspections in the
Manual of Bridge Inspection. Please note that ODOT has recently revised Appendix F
of the inspection manual. The diving team shall fill out or update the new form and
upload it on SMS prior to performing the actual dives. Please contact OSE for a copy
of a blank form if not uploaded on SMS at the time.
TASK 5 — BRIDGE INSPECTION
Task 5A — Routine Bridge Inspection (SMS Input) - Perform a routine field
inspection of the structure to determine the general condition. The CONSULTANT
shall refer to the most recent ODOT Manual of Bridge Inspection for additional details
on the scope of this task. Section 1111 of the Moving Ahead for Progress in the 21 sc
Century Act (MAP -21) modified 23 U.S.C.144, requires Ohio to report bridge element
level data for NBIS bridges on the National Highway System (NHS) to FHWA. A
condition rating or element level inspection will be assigned. This task includes:
Condition Rating Inspection for non-NBI structures, Condition Rating Inspection for
NBI structures, and Element Level Inspection for NBI classified as NHS.
Task 5B — Fracture Critical Inspection - Perform a fracture critical field inspection of
fracture critical items. The CONSULTANT shall update the FCM inspection procedure
with current photos and descriptions. The CONSULTANT shall refer to the most recent
ODOT Manual of Bridge Inspection for additional details on the scope of this task.
Task 5C — Underwater Dive Inspection_ Perform Underwater/ In -Water inspection
of substructure units according to the cycle shown in SMS. Emergency underwater
inspection may arise for specific structures over the duration of the contract period.
Work shall be done in accordance with the reference manuals and inspection
procedure. Scour risk shall be evaluated after field and data collection.
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