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06-24-2019 Council MinutesRECORD OF PROCEEDINGS Minutes of — BARRETT BROTHERS - DAYTON, OHIO Held CALL TO ORDER Dublin City Council Meeting Form 6101 June 24, 2019 Mayor Peterson called the Monday, June 24, 2019 Regular meeting of Dublin City Council to order at 7:00 p.m. in Council Chambers at Dublin City Hall® ROLL CALL Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. Alutto, Ms. De Rosa, Ms. Fox, Mr. Keenan and Mr. Reiner. Staff members present werE:1. Mr. McDaniel, Ms. Readler, Ms. Mumma, Ms. Crandall, Ms® Goss, Ms. O'Callaghan, Interim Chief Paez, Lt. Tabernik, Mr. Rogers, Mr. Earman, Mr. Mc®Ilough, Ms. Burness, Ms. Gilger, Mr. Stiffler, Mr. Hammersmith, Mr. Syler, Ms. Richis®n, Ms. Wawskiewicz, Ms. Willis, Ms. Ray, Mr. Dearth, and Mr. Myers. PLEDGE OF ALLEGIANCE Mr. Keenan led the Pledge of Allegiance. SPECIAL PRESENTATION • Update re Fore!Fest and Dublin Market — Ted Orr, Director of Development Experience, Crawford Hoying Mr. Orr shared ars update on the Dublin Market. This is their second year of managing the market after it was "rebooted" last year. Last year, there were 160 Online "vendor interest" submissions. This year, there were 200 applications actually submitted for participation in the market. The market has been doubled in size this year — from 45 vendors on one half of Longshore to 90 plus vendors. They estimate 8,000 attended the first market held this year. Last year, they estimated they had approximately 2,000 people per Dublin Market, and this year, they estimate about 4,000 are attending per market. This, market has grown and is very vibrant, reflecting the demand for it. Mr. Reiner asked if the number of vendors will be expanded into a larger space® Mr. Orr responded that they are not looking to expand beyond the 90 they have secured. :gin the coming years, with the North Market coming online, they will partner with them. There will be vendors within the Market itself in the permanent indoor market. Mr. Keenan commented that the parking garage has clearly made a huge difference. It is so convenient to park that it; makes the experience very good. Mr. Orr stated that they set out a goal to build what they believe is a premier Market in Central Ohio and the vendors' feedback points to the parking availability as an important part of the success. In response to Mayor Peterson, Mr. Orr stated that the Dublin Market will be open every Saturday through September 28 from 9 a.m. to noon, rain or shine. People are accustomed to buying their goods each Saturday and the rain does riot deter thea. Mr. Reiner stated that a former Council Member noted that the mix of the vendors at the market is excellent. In response to Mayor Peterson, Mr. Orr noted that a vendor can apply on a per week basis or per season. They encourage the produce, meat, cheese and baked goods vendors to be seasonal to meet customer expectations. The retail vendors for clothing, etc. are rotated week to week. [Mr. Orr shared a brief promotional video for the Dublin Market.] Mr. Orr noted that the Fore!Fest was an event hosted by the City of Dublin in 2013 in conjunction with The Presidents Cup. They were approached by the Memorial Tournament and the City about hosting a Fore!Fest during the Tournament. Last year was the first year and was a one -day event. The results were very good, and this year the event was expanded to tthree full days. They estimate over 20,000 attended Fore!Fest over that three-day period. There were many great local partners who contributed from a sponsorship level, including IGS, Donato's, and Cardinal Health. The Memorial Tournament worked hand-in-hand with Crawford Hoying to procure those sponsors. Ms. Lox asked if the businesses gave feedback about the Fore!Fest. Mr. Orr responded that, overall, everyone was exceptionally pleased. There were some who experienced a big jL1Mp in their business. Others felt business levels were similar during the i -ore! Fest. The office users are always a concern related to interruption of parking and traffic, but for the most part all worked well. They learned more about RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO June 24, 2019 Page 2 of 23 Held Form 6101 closing streets for a three-day period and that it is important to be mindful of deliveries to businesses and to residents. Overall, the feedback was very positive. Mr. Reiner commented that market analysts involved in the Bridge Park development years ago returned to the City recently to provide an update and gave very positive reviews of Bridge Park, noting they speak about the Bridge Park success throughout the U.S. The mix of hotels, offices, restaurants and residential at Bridge Park is now a model for them to share across the U.S. Ms. De Rosa asked if they have considered a fall/winter event at Bridge Park. Mr. Orr responded that it may be later fall or into the holiday season. Last year, they did a Thanksgiving market on the Saturday prior to Thanksgiving. They had specific Thanksgiving related items, and 3,000 attended. They are definitely considering this for the fall/winter holiday season. Ms. De Rosa noted she has had the opportunity to visit many such markets around the world and there is a lot of energy around these. Bridge Park seems poised to do this. Mayor Peterson asked about the status of construction of the North Market. Is it on schedule, and what is the timeline? Mr. Orr responded the goal is to open it in April of 2020. Currently, construction has been good relative to the wet weather conditions. Rick Harrison -Wolfe and his team are beginning to consider who the vendors will be for that market, and they hope to accommodate the vendor needs in their plans. He would be happy to give anyone a tour of the space for the North Market at Bridge Park. [He shared a video of Fore! Fest.] CITIZEN COMMENTS There were no comments from citizens. CONSENT AGENDA Hearing no request for removal of an item from the Consent Agenda, Mayor Peterson moved approval of the actions for the two Consent Agenda items. Ms. Alutto seconded the motion. Vote on the motion: Ms. Alutto, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Mr. Reiner, yes; Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes. • Approval of Minutes of Work Session of June 3, 2019 • Approval of Minutes of Regular Meeting of June 10, 2019 SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 28-19 Accepting the Annexation of 4.816 Acres, More or Less, from Jerome Township, Union County to the City of Dublin. (Applicant: Washington Township Board of Trustees) Ms. Readier stated there are no changes since the first reading. She offered to respond to any questions. There were no questions. Vote on the Ordinance: Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mayor Peterson, yes. Ordinance 29-19 Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2019. Mr. Stiffler noted there are no changes since the first reading and offered to respond to questions. Mr. Keenan asked about Section 1, which requests an appropriation of $24,000 related to a change from single to family healthcare coverage for two full-time employees. The change was not captured in the original budget. Are these two separate employees who each got married? Mr. Stiffler responded affirmatively. Vote on the Ordinance: Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes; Ms. De Rosa, yes; Mr. Keenan, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held June 24, 2019 Page 3 of 23 Ordinance 30-19 Authorizing the Provision of Certain Incentives to Univar USA, Inc. to Induce it to Lease a Facility to Retain and Expand an Office and Its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement. Ms. Ray stated that the discrepancy between the memo and the agreement pointed out at the first reading has been corrected. There were no changes in the actual incentive proposal, just the manner in which the existing jobs and retained jobs were calculated. She offered to respond to any questions, and noted that Kelly O'Hanlon, U.S. Vice President of Finance is present as well. Ms. O'Hanlon thanked Council for their consideration of this economic development agreement. Half of her team will be located in Dublin. Univar Solutions joins together the first and third largest chemical distribution companies in the world. Through their acquisition of Nexeo Solutions earlier this year, they are joining forces and creating a shared service center in Dublin. She offered to respond to any questions. Mayor Peterson commented that Council is delighted to have Univar in Dublin. Vice Mayor Amorose Groomes asked if the team members she mentioned are relocating to this area, or were they able to acquire the talent needed to fill those position from this area? Ms. O'Hanlon responded that 15 of the team were already located here; another 10 may be relocating; and for the remainder, they have enjoyed success to date with hiring good quality candidates. Vote on the Ordinance: Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes; Mr. Keenan, yes; Mayor Peterson, yes; Ms. De Rosa, yes. Ordinance 31-19 Authorizing the Provision of Certain Incentives to Quantum Health, Inc. to Induce it to Lease a Facility to Relocate and Expand an Office and Its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement. Ms. Ray stated there have been no changes since the first reading. She introduced Scott Doolittle, Chief Financial Officer of Quantum Health. Mr. Doolittle thanked Council and staff for offering these incentives to Quantum Health. They are a care coordination and navigation company, founded in Central Ohio and currently have 800 employees. They have experienced a 30 percent per year growth over the past five years. They are very excited about a potential location in Dublin that will meet their current needs as well as offer opportunities for growth and expansion of the business going forward. In response to Vice Mayor Amorose Groomes, Mr. Doolittle stated they have not yet executed a lease, but it is pending. He added that their growth over 10 years has been 28 percent per year. Their headquarters and 90 plus percent of their staff are located in Central Ohio and will be coming to Dublin with this move. Ms. Fox welcomed the company to Central Ohio, knowing they had considered many options. She would be interested in hearing why they choose Dublin. Mr. Doolittle responded the most challenging part of their search was finding a suitable site with room for expansion, yet also allowing for parking for a commuting workforce from the region. Dublin, in particular, had a site that suited their long-term expansion with room for several thousand employees. The incentive package offered by Dublin was very attractive, as well. Vote on the Ordinance: Mr. Keenan, yes; Mayor Peterson, yes; Ms. Alutto, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes; Ms. Fox, yes. Ordinance 32-19 Authorizing the Provision of Certain Incentives to Dave Thomas Foundation for Adoption to Induce it to Lease or Purchase a Facility to Relocate and Expand its Office and its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement. Ms. Ray noted the small discrepancy between the economic development agreement and the memo was corrected, as well as the table contained in the agreement. Otherwise, no RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 June 24, 2019 Page 4 of 23 Held changes have occurred since first reading. She offered to respond to any questions, noting that Rita Soronen, President and CEO is present this evening. Ms. Soronen stated that she is delighted to be present tonight. They appreciate the incentives being offered to them. The Dave Thomas Foundation for Adoption is a national non-profit public charity, dedicated exclusively to moving children in the U.S. foster care system who have been freed for adoption because of abuse and neglect. There are 123,000 children in the U.S. and 30,000 children in Canada in that situation, and they work to move them from foster care to adoptive homes as quickly as possible. The Foundation was created in 1992 by Dave Thomas, the founder of Wendy's who was adopted as an infant and understood the nature of these children's needs in terms of adoptive homes. Through one of their signature programs, "Wendy's Wonderful Kids," the Foundation provides grants to adoption agencies who aggressively move these children from foster care into adoptive homes. Their model is an evidence -based, national model that has been proven to be up to three times more successful than any other businesses typical for these children. These children generally linger the longest in foster care — children in sibling groups, children with mental or physical challenges, children who are opposed to adoption because they have lingered in foster care for so long that they have given up on having a family. This model they have expanded is working successfully on behalf of these children. For the past 15 years, with the generous support of The Wendy's Company, its franchisees and suppliers and other significant donors, they have been able to expand this program into all 50 states, D.C., and eight provinces in Canada. They have finalized the adoptions of more than 8,000 children — some who were on the track of aging out of the system. Two years ago, they launched an aggressive 12 -year business plan to achieve full national scale of the Wendy's Wonderful Kids program in all 50 states and the District of Columbia. Since launching that plan, the Foundation has more than doubled its staff size to the current 40 staff and have outgrown their leased buildings. They want to find a permanent home for the Dave Thomas Foundation for Adoption and are excited to plan moving to Dublin when their current leases expire in April 2020. Given their mission to find permanent homes for children, they are delighted to be considering Dublin as the permanent home for the Foundation. Dublin's amenities will help them attract competent and quality staff, and the location is ideal for their Central Ohio employees who commute. It also provides the sense of community that they push every day for the families in foster care that they serve. Finally, although they are an independent, nonprofit public charity and independent from The Wendy's Company, they work alongside them in the important mission of finding families for the most vulnerable children. They honor the memory of Dave Thomas in all that they do, and finding a permanent home in Dublin where he created the incredible Wendy's brand is most fitting. She thanked Council for their consideration of this Ordinance. Ms. Alutto stated Council is excited and pleased to welcome the Foundation to Dublin, as the City feels this is truly the home of Dave Thomas and Wendy's. She asked about the annual budget for the Foundation Ms. Soronen responded that their current budget is approximately $39 million. Their growth plan is that by 2028, they will increase their staff size to 80-100 employees and they will have finalized adoptions of more than 60,000. Mayor Peterson commented that his sister and brother-in-law finalized an adoption two months ago, and is very happy that his new nephew has joined the family. The work the Foundation does changes lives! The City is thrilled to have the Foundation locate in Dublin. Ms. De Rosa stated that, given this incredible growth, their funding model must have expanded and grown. She asked her to share a bit about this. Ms. Soronen responded that for a long time, they depended upon the generosity of Wendy's and the franchisees, with in-store campaigns. They have significantly increased those fundraising activities and events, but have also built a much stronger internal staff that does typical mature fundraising across the U.S. In addition, significant investors have looked at this model and have supported them in taking this program to a larger scale. The Blue Meridian Partners have been a part of increasing both their budget and their ability to take both the programs to scale and ensure long-term sustainability. Ms. Fox stated that Council is thrilled to have the Foundation come to Dublin. She noted that the City has a large volunteer force, and as a nonprofit, the Foundation may want to call upon the City volunteers to help meet their goal. She encouraged her to contact Ms. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO June 24, 2019 Page 5 of 23 Held Form 6101 Nardecchia, Dublin's Director of Outreach and Engagement and utilize some of the wonderful volunteers in Dublin. Vote on the Ordinance: Ms. De Rosa, yes; Ms. Fox, yes; Ms. Alutto, yes; Mayor Peterson, yes; Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes. Ordinance 33-19 Authorizing the Provision of Certain Incentives to City Barbeque, LLC to Induce it to Lease a Facility to Relocate and Expand an Office and Its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement, Ms. Ray noted that a minor clarification was made to the economic development agreement and it is now consistent with the memo as presented to Council. There have been no changes made to the incentive proposal itself. She offered to respond to any questions, and noted that Keith Willis, Director of Construction for City Barbeque is present to comment. Mr. Willis, 6174 Emerald Parkway, Dublin thanked Council for consideration of the incentives for the company. Also with him tonight is Rick Malir, Founder of City Barbeque. Mr. Willis noted that Rick Malir and his wife Bonnie founded City Barbeque in Dublin about 20 years ago as a catering business out of their Donegal Cliffs garage. He opened his first location in 1999 and the company now has 50 restaurants in seven states. More aggressive growth is planned near-term, and this prompts the need for staff additions at the support center in Dublin. They expanded their office footprint in 2017, and they are quickly outgrowing the two buildings they now occupy. With the support of the City of Dublin, City Barbeque plans to invest in an environment to consolidate their team and foster their culture. In addition to housing their accounting, IT, real estate, marketing, operations and guest services teams, this new facility will allow for expanded research and development and will feature an expanded training facility and test kitchen. City Barbeque will retain its current 68 employees and will add 39 employees through 2023. With the infrastructure, the talent pool and the support they have already received from the City of Dublin, it is possible for City Barbeque to thrive and continue to grow into the future. Mayor Peterson asked Mr. Malir to come forward, and shared a story of a best legs in a kilt contest with competitors himself, Mr. McDaniel and Mr. Malir. Mr. Malir won, and Mr. McDaniel and Mayor Peterson were the runners up! Mr. Malir commented that the contest was not even close! He noted that in 1997 when he and his wife moved to the area, they chose Dublin and then decided to found a barbeque restaurant. Dublin is a great place to live, they love it in Dublin, and they plan to stay here. Mr. Reiner commented that they have a great product. Vice Mayor Amorose Groomes asked when City Barbeque will open a retail store in Dublin. Mr. Willis responded they are looking for a site in Dublin. Vice Mayor Amorose Groomes commented that the Malirs have been great corporate citizens in this community, supporting financially any organization who comes to them. It is much appreciated! Vote on the Ordinance: Ms. Fox, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Mr. Keenan, yes. Ordinance 34-19 Authorizing the City Manager to Execute a Lease Agreement for a Term of Five Years with the Dublin Chamber of Commerce, Inc. for the Property Located at 129 South H ig h Street. (Request to postpone to July 29 Council meeting) Mayor Peterson moved to postpone consideration of this Ordinance until the July 29 Council meeting. Mr. Reiner seconded the motion Vote on the motion: Ms. De Rosa, yes; Ms. Alutto, yes; Mr. Keenan, yes; Ms. Fox, yes; Mr. Reiner, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, abstain. Ordinance 35-19 Authorizing the City Manager to Enter into a Development and Real Estate Purchase Agreement to Convey the Property Located at 7001 Dublin Park RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO June 24, 2019 Page 6 of 23 Held Form 6101 Drive to Chiller LLC and Authorizing the Execution of Various Related Documents. Mr. McDaniel stated that Ms. Goss will provide a recap, including history and investment by the Chiller. Council is in receipt of a letter from Ms. Wendy Herb, President of Chiller LLC that was responsive to many of the questions raised at the last meeting. Ms. Goss stated that: • This development and real estate purchase agreement would convey property located at 7001 Dublin Park Drive to Dublin Chiller LLC. The City -owned land is nearly 7.5 acres and was purchased by the City in 1993 for $372,150. The facility consists of 70,000 square feet that is used for ice hockey training and figure skating. • The relationship between the City and the Chiller goes back over 25 years when the City purchased the land upon which the existing facilities were built. The lease has been amended a couple of times over this period of time, and the current lease agreement will expire in September of 2019. • Regarding the growth of the skating and hockey programs from 1993 to present, more than 50,000 students have gone through their teaching programs. The number of youth hockey associations has grown from one to six with 3,000 players now participating. The program originally supported one high school varsity team and now supports 15 high school varsity teams, five high school club teams, and 16 JV teams. • When the Dublin Chiller was built, 100 players made up adult teams; that has grown exponentially with 209 adult teams and over 3,300 players now in that league. • In response to the demand for hockey and ice related recreation, the Chiller has expanded their footprint from the original two rinks in Dublin to 10 Chiller rinks in six locations, with an estimated total of one million guests visiting each year. • In order to upgrade the mechanical equipment and address issues related to wear and tear of the two original buildings in Dublin, the Chiller is contemplating a $6 million investment. Should the Chiller proceed with the renovations, it would bring their total investment in the property to $11 million to date. • In researching the County Auditor's assessed valuations, the Chiller buildings now show a value of approximately $2 million. The assessed land valuation of $930,400 is higher than the $745,000 appraised value of the land. As such, the Chiller currently pays over $100,000 in real estate taxes. With the proposed investment of $6 million in the existing facility and the potential of adding a third sheet of ice at a cost of $7 million, the property value would increase significantly. Conversely, if the City were to take ownership, it would come off the tax rolls. • Another financial consideration is the valuation of the economic impact relative to the spending at local hotels and restaurants for parents and athletes involved in Chiller programming and the tournaments. • There are many social and economic benefits the Chiller supports with their $100,000 average annual net income. She outlined the many programs they support, as well as the School educational and reading programs. The Chiller affiliation with the Columbus Blue Jackets also benefits Dublin patrons with scholarship money through the Foundation for high school hockey players and other students. • The Chiller has operated at no cost to the City for 26 years. She then addressed some questions raised at the first reading: • The Chiller is required to make the improvements as per the terms outlined in Section 7 of the Real Estate Purchase Agreement (REPA) and Section 3E of the Operating Agreement. Failure to make those improvements within the timeframe may result in triggering the conveyance as outlined in Section 9 of the REPA. • The Chiller must have the City's consent to transfer ownership prior to 2025 as the City has the right of first offer. • In regard to zoning, the site is within the ID -5 District, which defaults to the existing planned development text for SportsOhio. That information was included in the packet. Any modifications to the Chiller would follow the PUD process, requiring review by the Planning and Zoning Commission. • The REPA terms as presented do not allow for the imposition of a deed restriction as the Chiller is not amenable to such a request. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 June 24, 2019 Page 7 of 23 Held • As outlined in Section 11 of the REPA, should the Chiller decide to sell the property prior to January 1, 2030, the City shall have first right to purchase the property. Should the City desire to execute that option, the transaction would be subject to the standard practice of obtaining current appraisals to ensure the purchase price was in alignment with the market. She offered to respond to any additional questions. Staff recommends that Council approve Ordinance 35-19. Vice Mayor Amorose Groomes asked if the Chiller LLC is a nonprofit or for profit entity, given the property tax generation for the Schools. Ms. Goss responded the Chiller is a for profit entity. Mr. McDaniel added that there was discussion of the Chiller becoming a nonprofit, but they have not acted upon that yet. Vote on the Ordinance: Mr. Reiner, yes; Ms. Fox, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes. INTRODUCTION /PUBLIC HEARING — RESOLUTIONS Resolution 34-19 Authorizing the City Manager to Enter into a Contract with Dublin City Schools for the School Resource Officer Program, Mayor Peterson introduced the Resolution. Lt. Tabernik stated this is a renewal of the contract that dates back to the school year 1998-99. Currently, there are four full-time School Resource Officers in each of the middle schools and three full-time School Resource Officers in each of the high schools. The City currently shares the cost with the Schools for five of those officers, and the City pays the full cost for two of the SROs. This would renew the current contract with the same monetary breakdowns. He offered to respond to any questions. Ms. De Rosa asked if this type of shared financial relationship is similar to other districts, or is this a unique partnership in Dublin. Lt. Tabernik responded that Dublin has a unique structure compared to other Central Ohio agencies, specifically those of like size. Dublin is the only one he is aware of that has SROs in every middle school. Shared expenses are a common model, but Dublin is unique in having SROs in every middle school. Most jurisdictions have SROs in every high school, and not middle schools. Vice Mayor Amorose Groomes commented that she observed the SRO at Dublin Jerome High School recently, noting they are always present and play a tremendous role in the school community. They do a great job. Lt. Tabernik agreed, noting these are unique positions — not just law enforcement, but mentoring and bridging the gap between citizens, police and youth. It is a great program. Mayor Peterson agreed, noting it is a fantastic program. Ms. Fox stated that the contract outlines the role the SROs play in the community as guidance counselors, mentors, safety officers and friend. She encouraged the public to review the list of all that they do each day. Vote on the Resolution: Ms. Alutto, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Mayor Peterson, yes; Mr. Reiner, yes; Ms. De Rosa, yes. Resolution 35-19 Authorizing the City Manager to Cooperate with the Ohio Department of Transportation for the Logan/Union/Franklin-33 Smart Mobility Corridor Infrastructure Project. (ODOT PID Number 106769) Mayor Peterson introduced the Resolution. Ms. O'Callaghan stated that the Northwest 33 Innovation Corridor Council of Governments and ODOT have collaborated on the design of the next phase of improvements along the 33 Corridor between East Liberty and Dublin. These improvements will provide infrastructure and technology to further develop the Smart Mobility Corridor. The work includes installation of 60 poles throughout the corridor and ITS cabinets along the corridor; electrical services to provide power to each location; fiber service laterals to connect to main line fiber; and dedicated short-range communications roadside units that will be purchased via separate contract. Included in the packet is a map with the proposed pole locations along 33 within the Dublin corporation limits. The cost estimate for the project is $3.6 million and the project is being funded with 50 percent State funds and 50 percent USDOT Advanced Transportation and Congestion RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO June 24, 2019 Page 8 of 23 Held Form 6101 Management Technologies Deployment grant funds. ODOT tentatively plans to bid this project in July with construction beginning late summer/fall. It is anticipated that all of the poles will be installed by the end of the year and the roadside units installed by then as well, with construction being completed in the spring. This agreement grants consent to ODOT for the construction of this project along 33 within the Dublin corporation limits. Staff recommends approval. Ms. De Rosa stated that this step one includes good infrastructure. She is aware that the Council of Governments (COG) has been working on some longer term items. What will this specific project enable? Ms. O'Callaghan clarified this is step two, as there was a lot of work involved to get fiber installed as step one throughout the corridor. This provides the infrastructure to mount the roadside units every 3,000 feet throughout the entire corridor to provide continuous coverage. Those roadside units communicate with onboard units that will be installed at a later date next year in vehicles that travel throughout the corridor. Ms. De Rosa asked if these communication units will be manned in potentially some autonomous vehicles at that point? Ms. O'Callaghan responded this is connected vehicle technology. The units will speak to one another and provide messages to the vehicle and the driver about incidents ahead. The various applications to be implemented throughout the corridor are being vetted. Some of that will be based on budget. The roadside unit could identify that there is a lane closure ahead or other traffic situation by sending a message to the vehicle. Ms. De Rosa asked if most of the vehicles in this Phase 3 are government or private vehicles. Ms. O'Callaghan responded it would be a combination of City of Dublin fleet, Union County fleet, City of Marysville fleet, and Honda employees who travel the corridor. Vice Mayor Amorose asked about the poles to be installed. She assumes the technology will change rapidly and they will likely not install 40-50 foot poles on every stretch of the highway at 3,000 feet increments across the country. When the technology changes and what is mounted on the poles is no longer useful, who is responsible for removing the poles — to minimize visual clutter? Ms. O'Callaghan responded that flexibility for the use of these poles is being provided. The roadside units need to be installed 25 feet above ground and these poles will be taller than that. In the future, perhaps cameras or other technology can be installed. Long term, there have been separate discussions with ODOT about who maintains what — among the COG and ODOT -- and who owns what. Because it is ODOT right-of-way and this infrastructure is being installed in their right-of-way, the discussion determined that ODOT would own the poles and it would be ODOT's responsibility to maintain and remove them. Vice Mayor Amorose Groomes asked if they would likely lease them to cellular companies who might want to install repeaters on them. Mr. McDaniel stated that the COG itself was able to retain top position of the pole, which is valuable real estate. Vice Mayor Amorose Groomes stated she would like language included to address a future date when the poles are not being utilized -- that the poles be removed and that someone be responsible for that removal. To her, it is a visual clutter issue. When the poles are no longer useful, they should be removed. Ms. Fox agreed that these are large poles and close together. She recalled the visual clutter created by phone and electrical lines across Arizona years ago. It is important to think of the impact of this new technology — cameras and poles, etc. and what it looks like on the streetscape. Ms. O'Callaghan agreed, noting there was extensive discussion about the aesthetics of the poles. The taller poles will be the typical steel ones and painted Dublin bronze within the corporation limits. Outside of Dublin and west of Dublin will be the typical steel appearance. Staff can certainly take this issue to the COG regarding a requirement to remove the poles in the future. Mr. McDaniel added that he believes that the agreement between the COG and ODOT is already completed, so this is not an open discussion item. He understands that the poles will belong to ODOT and ODOT will determine if they stay in place or not. ODOT will be highly motivated not to leave them in the right-of-way if not being used, as they could constitute a safety issue. It is unusual for ODOT to allow placement of poles in their right- RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON. OHIO Held June 24, 2019 Page 9 of 23 Form 6101 of -way. He recalls there was discussion about what would occur with the poles when they are no longer needed. He will check on this. Vote on the Resolution: Mr. Keenan, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mayor Peterson, yes; Ms. Fox, yes; Ms. Alutto, yes. Resolution 36-19 Authorizing an Amendment to the Service Agreement for NAPA On -Site Parts/Equipment Center, Mayor Peterson introduced the Resolution. Mr. Syler noted this resolution authorizes an extension of the agreement with NAPA. The operation of the fleet management facility houses the current NAPA store, which also includes a full-time NAPA employee who does research, acquisition and maintains inventory to manage the City's fleet. The updated agreement references the new Sourcewell, formerly NJPA contract for cooperative purchasing, and extends the current agreement between NAPA and the City of Dublin through January 25, 2023. He offered to respond to any questions. Ms. De Rosa asked how similar this arrangement is to what other cities are doing. Mr. Syler responded this arrangement began in 2013 when the City first separated Fleet into a stand-alone unit. The Fleet Administrator and technicians frequently spent time locating parts, and this arrangement solidifies the City's inventory. The City does not pay for the parts on the shelf in the parts room until needed; the parts are on consignment from NAPA. Other cities across the country are doing this as well. Recently, ODOT entered into an agreement with Sourcewell and NAPA to provide in-house parts stores in Districts across the state. Mr. Keenan recalled that prior to this arrangement, many man hours were spent obtaining needed parts. This is a much more efficient process to have the parts available. Are Dublin Schools part of this program, too? Mr. Syler responded the Schools do purchase from them as well under a separate agreement with NAPA. Mr. Keenan recalled his concern at the time was with inventory and controls. Mr. Syler responded there has been no shrinkage of inventory. What is on site belongs to NAPA and it is card access controlled. Mr. Reiner agreed this is an excellent program that he visited to observe. Vice Mayor Amorose Groomes asked if there is adequate space for the NAPA inventory or is there more space available that could be used for NAPA to service clients other than the City of Dublin out of that facility as a revenue generator. Mr. Syler responded that the current contract is written specific for the City of Dublin or any department within the City. This is not a program for clients other than the City. Vote on the Resolution: Mr. Reiner, yes Ms. Alutto, yes; Mayor Peterson, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes. Mr. McDaniel also reported that the City's Fleet Department was just named by Government Fleet as the "No. 1 Small Fleet" in the country and as "No. 2 of the Top 20" fleets in the country. This is a very significant accomplishment! He congratulated Mr. Syler and his team for these awards. Council members congratulated the Fleet Department for this recognition! Resolution 37-19 Appointing Members to the City of Dublin Decennial Census Complete Count Committee, Mayor Peterson introduced the Resolution. Ms. Richison stated that at the Census presentation at the May 6 Council meeting, it was recommended that City Council establish a Complete Count Committee to assist with the upcoming census. A list of community representatives who have agreed to participate on this committee was provided to Council. Staff is requesting that Council confirm the appointments tonight. Mayor Peterson moved to approve Resolution 37-19 with the following appointments: Council Member Alutto; Jenny Amorose; Doug Baker; Brittany Harris; Amy Kramb; Jill Kranstuber; Dr. Randy Leite; Dr. Benjamin Pachter; Eric Richter; and Dr. Reverend Stephen Smith. Ms. Alutto seconded the motion. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO June 24, 2019 Page 10 of 23 Held Form 6101 Vote on the Resolution: Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Mr. Keenan, yes; Ms. Fox, yes; Ms. Alutto, yes; Mr. Reiner, yes; Ms. De Rosa, yes. Ms. De Rosa asked if this Committee is expected to grow and expand over time as the process begins. Ms. Richison responded that is possible, and the Committee will have the discretion to establish subcommittees. There will be an orientation this summer and all of that will be discussed with the representative from the Census Bureau, Mark Boyd who presented at Council. Ms. De Rosa noted this is an outstanding group and Council is appreciative that people have agreed to serve. She foresees there could be need to add others in an advisory role as the process continues. OTHER • Request for Waiver of Competitive Selection Process — Chief of Police Position Mr. McDaniel noted that on March 22, 2019, Deputy Chief Justin Paez, was appointed as the Interim Chief of Police for the City of Dublin. Previously, on November 19, 2018, Council approved the creation of the Deputy Chief of Police position and subsequently waived the competitive process for the appointment of then Lieutenant Justin Paez, to that same position, effective January 1, 2019. The creation of the Deputy Chief position and the subsequent appointment were part of the Police Department's multi-year Strategic Plan to enhance succession planning efforts to include leadership development for the next Chief of Police. It also provided additional leadership and management scope within the command staff of the agency. On May 25, 2019, Deputy Chief Paez underwent a thorough Professional Police Assessment conducted by The Ferrell Group who rated him excellent in the assessment. (Assessment was provided in the packet.) During his tenure as the Interim Chief of Police, Deputy Chief Paez's leadership has been tested with several real life events and he has performed in an exemplary manner. Deputy Chief Paez's performance with the Dublin Police Department has been exemplary since first joining it in 2005 after having served with the City of Oregon, Ohio. While serving the citizens of the City of Dublin, he earned promotion to Corporal in 2007, to Sergeant in 2009, and to Lieutenant in 2015. His experience includes work as a Patrol Officer, Patrol Shift supervisor, and as the first supervisor of Dublin's Community Impact Unit (CIU). He also oversaw the accreditation process on some occasions. As a Lieutenant, he worked as Operations Bureau Commander and Support Services Bureau Commander, commanding both sworn bureaus within our agency. That would include sworn personnel as well as civilian personnel. Deputy Chief Paez obtained his Bachelor's Degree from Bowling Green State University and is currently a candidate for a Master's of Business Administration with a focus in Leadership and Organizational Change. He is a graduate of the Ohio Association of Chiefs of Police leadership courses Supervisory Training and Education Program (STEP) and the Police Executive Leadership College (PELC), as well as Northwestern University's School of Police Staff and Command. As a result of this hard work to gain the appropriate level of training, police and civilian education, diverse policing experience and leadership experience; given his intricate knowledge of the Dublin Police Department, its interagency relationships and the Dublin community as a whole; and having earned the trust and confidence of the agency members, his peers and the collective leadership of the City of Dublin, he respectfully requests that Council formally waive the competitive selection process by motion in accordance with Section 6.06(A) of the Revised Dublin Charter to allow for the immediate appointment of Deputy Chief Paez to the position of Chief of Police. Mayor Peterson noted he wholeheartedly supports this request, and moved to waive the requirement of a competitive selection process for appointment of the Chief of Police. Ms. Alutto seconded the motion. Vote on the motion: Ms. Fox, yes; Ms. Alutto, yes; Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mayor Peterson, yes. Mr. McDaniel thanked Council members for their support. He added that a formal pinning ceremony is tentatively scheduled for Wednesday, July 10 at 4 p.m. Council members congratulated Chief Paez! RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin City Council Meeting Held June 24, 2019 Page 11 of 23 Form 6101 • Riverside Crossing Park Update Mr. Earman noted that the packet included an update on the Riverside Crossing Park East, Phase I project. In December of 2018, Council reviewed and approved the Final Site Plan for this phase. There were some items added by Council to that Final Site Plan and Council requested an opportunity to review the plans again once they achieved a 60 percent completion. Staff included a summary of modifications in the packet. A majority of those were requested as part of the Final Site Plan approval. Some of the sizes to the elements were adjusted, as well as the scale of design, and details were added to the more complex features. These were all minor in scope with one exception: a modification to the waterfall feature on the west side of the lower plaza. He has renderings and would be happy to share and review those renderings with Council. It was the consensus of Council to have him review the renderings. Mr. Earman stated: • The area shown in red on the slide indicates the lower plaza area within the site plan. The actual waterfall was just on the east side of the bridge landing, to the north, as one approaches the Riverside Drive corridor. • He shared the original rendering, which shows at the bottom of the waterfall a trough to collect all of the water into a pool that was submerged with a drainage system to take it back to the mechanical system. • The retaining wall outside of that area was to incorporate the water and hold it in the holding surge tank that could be seen above water. The difficulty of that is the elevation at which the water would sit and the drainage system would have to be pulled into a gravity fed system from that point. • The other concern was that during the off season, an empty pool of concrete would exist — which would be unsightly. • For these reasons, in the new renderings, the wall would become a second tiered skimmer waterfall. With the centerpiece of concrete being raised to its elevation, providing a skimmer effect over this secondary wall into a drainage system that is submerged underneath the patio system itself, completely hidden from view. What that provides in the winter is the concrete area becomes a flat platform with a graded system that would allow for temporary landscaping and a variety of things during the off season when the water is not flowing. • In essence, that is what the enhancements to this area include. It is an aesthetic enhancement and this has been incorporated into the plan, pending comments or concerns from Council. Vice Mayor Amorose Groomes stated the water will essentially shed across in a one -inch fashion across this concrete. It is intended that people would have the ability to interact with that water on some level. Do we have concerns with algae build-up or things of that nature that would make the surface slippery? Mr. Earman responded that, if not maintained properly, it could occur. However, the City will have the algae issue regardless of whether it is a pool or a flat surface. Water quality chemically treated, plus routine maintenance of brushing could eliminate that problem. Mr. Keenan asked if the Health Department has any issues such as those that occurred with the Dancing Hares sculpture. These involved people interacting with the water and ensuring the water is treated appropriately. Mr. Earman responded that if they are interacting with the water, it is one thing; if they are actually engaged in it, it would become an issue. In this case, it is not designed for that level of engagement. Vice Mayor Amorose Groomes asked if there is the ability in this system to chemically treat this water. Mr. Earman responded affirmatively. Ms. De Rosa asked what material is used for the black portion of this. Mr. Earman responded it is a stained concrete. Once wet, it will turn a sheer black. When dry, it is more of a charcoal grey. Vice Mayor Amorose Groomes stated that, based on her experience, chemically treated water and stained concrete are not compatible. Normally, there is a calcium build-up that impacts the stained concrete. Is there another option available other than concrete? Mr. Earman responded it could be a poured surface of some type, similar to the City playground systems. Vice Mayor Amorose Groomes commented that if the water is chemically treated, the black will become chalky in appearance. There will be a visual waterline on it. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held June 24, 2019 Page 12 of 23 Mr. Earman stated there is an alternative of a slate type of surface that is less porous than concrete. Vice Mayor Amorose Groomes stated that slate would allow for power washing without compromising the color. She recalls that when The Limited headquarters was built out east in Columbus, they stained all of the sidewalks black. The sidewalks did not retain the black color. However, if we use the natural material that was genuinely colored -- like slate or another product -- it can be cleaned and not impacted. Mr. Earman commented that is feasible. Ms. De Rosa asked about the width of that black concrete — does it need to be that width in order to cover the mechanicals? Mr. Earman responded that the mechanicals are actually on the far southern end of the plaza itself. The piping system will go underneath the plaza. There are no mechanicals on this end of the plaza. Ms. De Rosa asked why the landing is then in this location. Is there water retention under that? Mr. Earman responded that with a waterfall dropping at that length, there will be significant spray and the wet will protrude beyond where it is intended. This is to be along the splash zone of that waterfall. The secondary fall he alluded to would be a very short fall distance and would not create the same splash effect. Vice Mayor Amorose Groomes asked if that is all fall — it appears to be 8 or 10 feet, provided the scale of people is correct. Is that a waterfall the entire distance or does it follow the wall? Mr. Earman responded it will follow the wall. There is discussion taking place now about breaking up that fall to create more of a vibrant whitewater and noise effect versus a sheer waterfall that no one can see or hear. Vice Mayor Amorose Groomes asked for confirmation that at no place on this rendering is it actually a waterfall — but rather it is a water trail. Mr. Earman agreed. (At this point, Mr. Keenan departed the meeting.) Ms. De Rosa asked about the winter and off season, and what opportunities there will be. Mr. Earman responded that during the winter months, the pool when empty would be a trough that could accommodate landscaping to mitigate the unsightly appearance. Similar to the plaza with the town pump at Bridge and High, there would be an option to light this during the holidays. Mr. Reiner asked if a black granite paver is being used in the lower pool. Mr. Earman responded it has not been selected at this point, but based on the feedback tonight, it will be a black granite, slate or some type of natural material to minimize fading. Mayor Peterson summarized that the Vice Mayor's concern with the materials can therefore be addressed, based on this discussion. Mr. Earman agreed. Ms. Fox stated that he mentioned they were considering some dimensional items along the wall that the water could hit and splash off of. Is this a serious consideration? Mr. Earman responded affirmatively. Mr. Reiner cautioned it is a good idea, but it is always a 3:1 ratio. The adhesion factor is needed so it will work and the receptacle pool must be huge due to the splash factor. Mr. Earman stated that staff requests that any further comments be received by Monday, July 1 so that the design can progress and meet the deadlines set. Vice Mayor Amorose Groomes asked if an image is available for the access for utility vehicles on the south side — where the opening was relocated. Mr. Earman responded he does not have that image available tonight. There is an image in the video itself, but he does not have a rendering of it. Vice Mayor Amorose Groomes asked him to describe where this is now located. Mr. Earman responded it is on the south side of the elevation of the plaza. Vice Mayor Amorose Groomes stated that it was previously located on the west side. The south side is a much better location. Mr. Earman stated this south side location is incorporated in the current plans. Ms. De Rosa asked about the comment regarding removal of the sloped stone walls along Riverside Drive in the list of modifications in the memo. Was this a cost related change? Mr. Earman responded that during discussions of the Basic Site Plan through the Final Site Plan, there was talk of doing something along Riverside Drive. That sidewalk area RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO June 24, 2019 Page 13 of 23 Held Form 6101 adjacent to the lawn space was one area originally discussed as more of a tiered, step down system, which was not viewed favorably. The design team then produced an elaborate promenade area along Riverside Drive, but that would be a $4-5 million add-on to the entire project. Therefore, in this phase, what is being done is incorporating a slope of that lawn up to the walkway itself until a later date when funding is available for such an add-on. Ms. De Rosa summarized that this would prep the area for a future add-on. She recalls talk of the opportunity with the North Market for people to purchase lunch, go to the park, and that creating small "oasis" type areas was desirable. Given the cost, is there the ability to do some type of seating in that area? Vice Mayor Amorose Groomes asked if there will be any separation between Riverside Drive and the park visually, or will there simply be a graded slope of turf. Mr. Earman responded that in the interim, it will be contiguous from the sidewalk down to the lawn. There will not be hills or ramps, but a very slight grade up to the road elevation. However, benches and temporary structures could be incorporated, and at the time of the phase for construction of the lawn space, some concepts could be brought forward to review. Vice Mayor Amorose Groomes asked if, at a minimum, a hedging material or other option that would provide that separation at a lower cost should be considered. There is a perceived safety factor when one is sitting behind a planted area separated from heavy traffic. Mr. Earman noted that when he indicated contiguous and straight from the sidewalk, he was referencing hardscape. However, installing landscape along that edge to create that hedge row could be done. Mr. McDaniel stated that was already in the plan, correct? Mr. Earman responded that they are in the site plan in planters, which are hardscape. There is a fairly significant investment needed to get it to that desired level. But in the interim, something can be done to create a landscape edge that is a pleasing environment and it could incorporate some seating. Ms. De Rosa stated this would create respite areas behind it for people to sit and eat lunch. This would provide the feeling of having entered the park. Perhaps there is something financially feasible to do, as an opportunity will be missed if seating is not provided. Vice Mayor Amorose Groomes added that most great urban parks have an entry — a gate or something that indicates one has now entered the park. This could be done with planting — perhaps a hedge planting — or a short decorative fence to delineate being in the park. Mr. McDaniel commented that he would recommend continuing the plan design for what has been agreed to at this point, per the phases agreed to and budgeted. He would like to return and consider this separately from the 60 percent design stage being reviewed tonight. Perhaps this can be an addendum, so that the design is not delayed and so that it can be budgeted separately to understand the additional costs. This would be additional cost that would need to be accommodated in the capital budget. Staff can report back on this during the CIP review process and treat this as a bid alternate. Ms. De Rosa stated that the design of the slope is consistent with the intent of having this future element. Mr. McDaniel responded his understanding is the desire is for landscaping that ties into the slope. Or is Council discussing re -sloping to accommodate additional separation? Ms. De Rosa stated that when the design is done and grading done, it is important to think longer term about what is desired in this location. Mr. McDaniel responded that staff will bring this item up at the CIP hearings. Mr. Reiner recalled there was previous discussion about some type of landscape buffer between the streetscape and the actual park. That could be a regal privet hedge or lilacs, etc. and would not be costly. The concept was to have some privacy in the area. Mr. McDaniel noted that staff will provide information to Council about how this would impact timing, etc. Mayor Peterson summarized that if Council has comments on any items related to the park design, they should provide that within the next week. Mr. Earman added that the complete set of plans is in the Council Planning room for review and staff would be happy to meet with any Council member, if desired. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRET"T BROTHERS - DAYTON, OHIO June 24, 2019 Page 14 of 23 Held Form 6101 Vice Mayor Amorose Groomes asked that digital plans be provided to the Clerk's office to include in Boardpaq. • Sawmill Corridor Study Ms. Willis noted staff is presenting the outcomes of the Sawmill Road Corridor Study, the recommendations and next steps. The City initiated the study in 2015 due to concerns with access to the west side of Sawmill Road at the Snouffer Road intersection. The study has been led by Engineering staff, with the support of consultant Jacobs Engineering, specifically Project Manager Mike Flickinger. Tonight's presentation will include a brief overview of the timeline of the study; the goals of the project; and the technical analysis and alternatives studied that led to the recommendations of the study. Finally, next steps will be discussed and there will be opportunity for questions. This project focus began with Snouffer Road and access concerns to the Dublin Village Center. The study boundaries were generally from Village Parkway to the south and bounded by I-270 to the north, and it was centered around Snouffer Road. The first addendum to the study extended the study area to the north to include the Bright Road intersection. The second addendum involved partnering with the City of Columbus to extend the project boundaries to SR 161 to the south and Hard Road to the north. She shared the general timeline of the study that began in 2015 and concluded in June of 2019. This is a complex study involving a number of jurisdictions — Dublin, Columbus, ODOT, the Federal Highway Administration and MORK. Extensive coordination was therefore necessary, as shown on the timeline of meetings. The study goals were to enhance access to and from Sawmill Road at Bright Road and at Snouffer Road; to address congestion in the corridor; and to improve mobility throughout the corridor. She introduced Mike Flickinger, Senior Project Manager, Jacobs Engineering and Dublin resident to address the technical components of the study. Mr. Flickinger, Jacobs Engineering noted that the rest of this presentation will focus on the analysis, the decisions made, the alternatives developed, and how the final recommendations included in the study were produced. He noted the following: • The first key decision to be made was if Sawmill Road needed to be widened from its current five -lane facility of generally two through lanes in each direction with a center turn lane. The number of lanes vary throughout the corridor, depending on the turn lanes at various intersections. The number of through lanes are inconsistent throughout the corridor as some stretches have more than two through lanes. • Currently, Sawmill Road lacks sufficient number of travel lanes and sufficient turn lanes and has recurring peak hour congestion. • One option considered to alleviate congestion was to widen Sawmill Road to a seven -lane facility — adding one through lane in each direction, and still retain the center turn lane and the various turn lanes at intersections. An extra through lane would provide increased capacity, but would also induce more traffic to the corridor. o The analysis showed this would bring a slight level of service improvement in the area; however, not enough to get to the preferred design criteria. o The analysis also showed there would be a slight improvement in the delay throughout the corridor. o The analysis showed that widening Sawmill Road would provide negligible relief to the surrounding parallel roadways, therefore not providing a benefit to the local and regional transportation network. • Another option considered was a potential crossing of I-270, west of Sawmill Road. For purposes of this study, this crossing is a completely conceptual idea. The final details of it would have to be determined in a future project that the City would need to undertake, should they want to move forward. At that time, the exact location, length, type of crossing and the City's need to balance benefit and opportunities with minimizing impacts would be considered. o As included in this study, this crossing would connect Tuller on the south to Emerald Parkway on the north. The analysis showed that this crossing would have some traffic operational benefits to the corridor; would reduce RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 June 24, 2019 Page 15 of 23 Held congestion along Sawmill Road; and would improve the operations, mobility and throughput through the corridor. It could provide up to 20 percent relief to Sawmill Road for traffic volume. Unlike the seven -lane Sawmill Road, it does provide relief to adjacent, parallel roadways — specifically to Riverside Drive. A crossing in this location could be a good regional and local traffic network benefit. o In addition, ODOT staff found no issues with this crossing in its general location and were encouraged by the relief and benefit it would provide to Sawmill Road. o In addition to the traffic operational benefits, the proposed crossing could provide access and connectivity benefits that a widened Sawmill Road could not provide. It provides an additional pedestrian and bicycle crossing of I-270, which could supplement existing crossings at Post Road and Rings Road. o This would provide an additional access point into the downtown area. Analysis shows it actually attracts more trips to Dublin's downtown area as compared to a seven -lane Sawmill Road. o It also distributes the trips better across the network, giving relief to the other roadways. o When compared with a seven -lane Sawmill Road, this crossing provided better operational benefits, better mobility and access and connectivity benefits — and did this with fewer right-of-way impacts, fewer maintenance of traffic impacts, and fewer utility impacts associated with a seven -lane Sawmill Road. • Considering those factors, the recommendation is that a potential crossing of I- 270 be considered and constructed in lieu of a seven -lane Sawmill Road. • Those decisions and recommendation were carried forward through the rest of their analysis. He noted that this study consisted of two types of intersection alternatives: conventional and innovative intersection alternatives. The innovative intersection alternatives were confined to two specific intersections throughout the corridor: the Bright Road intersection and the Snouffer Road intersection. Within the context of this study, they are considering conventional intersection improvements to be additional turn lanes, storage bay extensions and traffic signal optimizations. Within the context of this study, innovative alternatives are considered roundabouts, combinations of roundabouts, median U-turns or quadrant roads. At Bright Road intersection, they propose five innovative intersection alternatives. Of those five, through discussion with Dublin and Columbus, three were dropped and two carried forward for further analysis. The alternatives were dropped due to the negative impacts to traffic congestion; the long diversions for those turning left from Sawmill onto Bright; and significant right-of-way impact. Similarly, at Snouffer Road they recommended five innovative intersection alternatives. Three of those were dropped and two carried forward for further consideration. At Snouffer they were dropped due to weaving problems, to negative impacts to traffic operations, and to the fact that they would likely require more traffic signals. Considering those general conventional and innovative concepts, they developed four corridor alternatives. 1. Conventional Corridor Alternative A Consists of conventional intersection improvements throughout the corridor. He noted that this and Alternative B are in Appendix J of the study. He shared a locator map. This alternative adds turn lanes, turn lane extensions and traffic signal optimization throughout the corridor. Through consultation with Columbus and Dublin, this alternative was dropped from consideration as it failed to meet a key criteria of providing new direct access to Dublin's downtown area. 2. Conventional Corridor Alternative B This is similar to A with the exception that it provides a fourth leg at the Snouffer Road intersection. A key component is providing direct access to the downtown Dublin area. This alternative performed best in level of service and improved the most intersections as compared with current conditions. This was carried forward and considered for recommendation. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO June 24, 2019 Page 16 of 23 Held Form 6101 3. Innovative Corridor Alternative A This and Alternative B are broken down in larger scale in Appendix T. This alternative is similar to the conventional ones. The conventional intersections are provided at most intersections within the corridor with the exception of at Bright Road and at Snouffer Road. This alternative includes median U-turns — for Bright Road, Snouffer, and near Federated and Bridge Park Avenue. This was not recommended to carry forward, even though it provided direct access to the downtown Dublin area. It increased the throughput in the corridor, but increased the travel delay through the corridor — not meeting a main criteria of improving mobility and traffic operations. 4. Innovative Corridor Alternative B This alternative includes recommended conventional intersection improvements at the intersections throughout the corridor, except at Bright Road and Snouffer Road. At these two intersections, the "bow tie" alternatives — with roundabouts on both the west and east sides of Sawmill Road to provide left turn movements from Sawmill Road — are included. Both Columbus and ODOT noted concerns with this particular alternative. The biggest concern of Columbus was with the number of businesses and residents that need to access the east side of Sawmill, making a left hand turn from Sawmill onto Snouffer. Under this configuration, left hand turns would be prohibited. Travelers would have to make right hand turns, come through the roundabout, and go across to go left. That negatively affected traffic operations for those on the east side of Sawmill. A second concern that was noted by ODOT is that there was not enough opportunity to properly sign it to notify drivers that they need to be on the right side of the road to make a left hand turn. However, except for those challenges, this alternative provided good level of service and met all the criteria of the study, and was therefore recommended for further consideration. Both the Innovative Corridor Alternative B and the Conventional Corridor Alternative B met the goals of the study: addressed traffic congestion, addressed mobility issues and enhanced access throughout the corridor. In comparing the two alternatives, each performs better than the other in certain characteristics. They recommend Conventional Corridor Alternative B for the following reasons: 1. It performs better than Innovative Corridor Alternative B in terms of level of service and delay. 2. It does not negatively impact access to the residences and businesses on the east side of Sawmill Road. 3. As compared to Innovative Corridor Alternative B, the recommended Conventional Corridor Alternative B has fewer right-of-way impacts. 4. The total project cost of Conventional Corridor Alternative B is lower than that for Innovative Corridor Alternative B. He shared slides depicting the general improvements being recommended at Bright Road and Sawmill. The recommended improvements are to: 1. Widen Bright Road between Emerald and Sawmill to provide a second eastbound lane; 2. Widen and restripe Bright Road and Sawmill Road to provide the recommended turn lanes as needed and to provide storage bay extensions; 3. Widen Sawmill Road to provide a third southbound lane starting at Bright Road and carry it down to I-270, tying into the 270 entrance ramp. For Snouffer Road intersection improvements, what is recommended is: 1. Adding the fourth leg of the intersection to connect Dublin Center Drive to Sawmill Road; 2. Widening Snouffer and Sawmill Roads to provide the additional turn lanes and storage bay extensions recommended; 3. Widening Snouffer Road east of Sawmill to provide a second eastbound lane and a turn lane to Caine, which lane would merge into one lane past Caine Road. In this alternative, similar to the current condition, there would be no left turns available from Snouffer Road onto Sawmill Road and there would be no through movements available from Snouffer Road across Sawmill. Mayor Peterson asked for clarification. His understanding of this is that a driver traveling from Caine Road west on Snouffer will not be able to turn left on Sawmill and will not be RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 June 24, 2019 Page 17 of 23 Held_ able to cross to Dublin Center — that only a right turn would be permitted as is permitted now. Mr. Flickinger confirmed that is correct. Mayor Peterson asked why that is the case. Being able to go straight across or to the left would improve mobility, so how does limiting to only right turns from Snouffer westbound onto northbound Sawmill improve mobility? Mr. Flickinger responded that allowing a left turn would have a negative effect and would increase traffic delays. Ms. Fox asked what options are available to those traveling westbound on Snouffer to go south on Sawmill or across to the west side of Sawmill. Mayor Peterson stated that, currently, these drivers cut through parking lots on the south side of Snouffer to do this. Ms. Fox stated this would not address that issue, then. Mr. Flickinger responded this alternative does not provide those opportunities, but would retain what exists now in no through movements and no left hand turns from westbound Snouffer. Ms. De Rosa asked if an option was considered that would provide this access. Mr. Flickinger responded affirmatively. He shared another slide that depicts that once the fourth leg of Snouffer is constructed over to Dublin Center Drive and once John Shields Parkway is completed, that will provide a direct road over John Shields Parkway all the way to Sawmill Road. He noted there was debate between the Innovative Corridor Alternative B and the Conventional Corridor Alternative B. The recommendation was for the Conventional Alternative B. They further recommend a phased solution. In the future, if traffic volumes, accessibility issues and mobility issues indicate that the improvements constructed can no longer handle the traffic, and improvements are necessary to address those issues, the recommended phased solution is Innovative Alternative B. This is the bowtie at Snouffer Road. This configuration still would not permit direct left turns from Snouffer onto Sawmill, but there would be the ability to travel through the intersection, via the roundabout, and make a right hand turn onto Sawmill Road. To go north on Sawmill from Snouffer, a driver would go straight through the intersection, through the roundabout and a right hand turn. To go south on Sawmill from Snouffer, traveling westbound, the driver would have to go through the intersection, through the roundabout and then make a right hand turn. Because the recommendation was that the phased solution be kept in mind, they further recommend that if the Conventional Corridor Alternative B were to progress to detailed design that it be designed in such a way so as not to preclude this phased solution. Ms. Fox asked why a roundabout could not be constructed at the Sawmill Road intersection with Snouffer. Mr. Flickinger responded that was not considered. Ms. Willis added that Columbus was not very supportive of exploring that concept. It would not be possible to build the roundabout large enough, as the number of approach lanes needed to accommodate the circulating traffic and provide access to side streets while minimizing the potential for conflict within the circulatory roadway was definitely a challenge. Further, it was not possible to sufficiently meet the demands. Mr. Flickinger provided the probable project costs for the two alternatives. These include design, right-of-way acquisition and construction. 1. For the recommended Conventional Corridor Alternative B, the opinion of probable project costs is $12.2 million in 2019 dollars. 2. The opinion of probable project costs for the recommended I-270 crossing is $8.9 million in 2019 dollars. He noted that these cost figures are independent and are for each alternative. Ms. Willis stated that from staff's perspective, the next steps for the study are to engage the public and the stakeholders in the area. There are a number of interested stakeholders who have already contacted staff. In addition to business owners, they plan to engage the East Dublin Civic Association. Based on the recommendations for the Conventional Corridor Alternative B, a project prioritization and a funding strategy will be brought forward in a future CIP for Council's consideration. She offered to respond to any questions. Ms. Alutto asked how much of the estimated $12.2 million costs would be Dublin's, and how much would be the responsibility of Columbus. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO June 24, 2019 Held Page 18 of 23 Form 6101 Ms. Willis responded that those funding splits have not yet been determined. Future conversations are needed with the City of Columbus. Ms. De Rosa asked about the concept of the I-270 crossing to Tuller Road. When looking at that, would there be any need to increase the size of the Tuller roadway? The existing road is fairly narrow and has quite a curve, but she did not see consideration in the plan to account for these conditions. Ms. Willis responded that at this point, they do not believe there will be need for this. However, what is proposed is a bridge crossing study to determine the proper location. At that time, the surrounding roadway network would also be reviewed in terms of impacts on potential of development on both the north and south side of 270. Staff recognizes that and wants to incorporate that into the study. At that time, anything such as the upsizing of Tuller Road would be considered. However, at this time, they do not believe it will be needed. There is an advantage in having a grid roadway network in place. Vice Mayor Amorose Groomes asked when the public engagement would begin. Ms. Willis responded that their plan is to begin the engagement yet this summer. Mayor Peterson asked if staff is requesting any motion from Council regarding this study. Mr. McDaniel responded he would prefer some affirmation regarding the process. He emphasized this is long-term planning, and starting to engage stakeholders and property owners and seeking feedback is the first step after tonight's session. Council indicated their support of the process as presented. • Mid -Ohio Regional Planning Commission — Participation in Regional Housincl Studer Mr. McDaniel stated a memo in the packet described this study that will be managed and overseen by MORK. There are several entities across Central Ohio involved, including the City of Columbus and Franklin County Commissioners. MORK is requesting that the suburbs participate, and he recommends the City of Dublin participate. The contribution requested is $10,000, consistent with what is being requested from other suburban communities. This study could serve as a foundational piece, and Dublin could later do further work specific to Dublin and the surrounding community. This would tie back to the retreat goals related to housing. He recommends participation as outlined. Ms. De Rosa stated that it is important to do this, based on what is happening around the region. She moved to authorize participation in the Regional Housing Study as outlined in the memo. Mayor Peterson seconded the motion. Vote on the motion: Mayor Peterson, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes. STAFF COMMENTS Mr. McDaniel reported that several follow-ups have been included in the packet. 1. A memo was included about enhancements of the lettering on the US 33/SR161 bridge over I-270. He asked for direction on the options as outlined. Mr. Reiner stated he prefers Option 2. It provides awareness that a driver is traveling through the City of Dublin. Mayor Peterson noted that different communities identify their entry points in significant ways, based on his travels. He is not comfortable making a selection, just based on these illustrations. Perhaps someone with more artistic expertise should review these. Vice Mayor Amorose Groomes stated she is not supportive of the options as shown. The interchange is so artfully done that she would not want to negatively impact it. Mayor Peterson added that the Dublin graphics in place are very subtle, and that is very classy. He does agree that enhancing the name "Dublin" would be appropriate, if done correctly. Following brief discussion, Mayor Peterson moved to refer this topic to the Public Services Committee. Mr. Reiner seconded the motion. Vote on the motion: Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Mr. Reiner, yes; Ms. AI utto, yes; Ms. Fox, yes; Ms. De Rosa, yes. Mr. McDaniel continued: RECORD OF PROCEEDINGS Minutes of BARRETT RROT14F.RS - DAYTON. OHIO Dublin City Council Held June 24, 2019 Page 19 of 23 Meeting Form 6101 2. The National Association of Volunteer Programs in Local Government has awarded the 2019 Innovative Program Award to the City of Dublin for the Alexa project, done in collaboration with Syntero. 3. He invited everyone to participate in the upcoming July 4th celebration and activities. The News in: 90 provided information about how the wristband program operates this year and he encouraged everyone to review the video. 4. He congratulated Vince Papsidero, Planning Director as he retires from the City and from public service on June 28. A celebration reception will be held on Friday, June 28 from 4-6 p.rn. at the DCRC Talla 1. The social hour is at 4 p.m., with formal presentations at 5:30 p.m. He provided information about Vince's long planning and development career and thanked him for his service to the City of Dublin. COUNCIL COMMITTEE REPORTS Planning & Zoning Commission: Ms. Fox reported that: 1. The Commission had an informal review of the proposed development at Rings and Frantz. There was good public attendance and no negative public comments. The Commission liked the proptlal, which included some options. The discussion centered on the use of connectivity with pedestrians, bicycles, traffic and shuttles and the pros and cons of each option. Architectural styles were discussed, and the Commission commented on a request to incorporate the Field of Corn as an adjacent asset. A discussion followed about ways to activate the park and the retail spaces as well as utilizing the ponds as an asset for the office buildings. It was a good conversation and good informal review. 2. The current discussion at PZC frequently relates to incorporation of connectivity -- via bike paths, pedestrian walkways, layout of parking and multi -modal uses, and the feasibility of shuttles. This topic also comes up at ARB. Perhaps this topic is appropriate for a work session with PZC and ARB to discuss Council's viewpoint on the importance of connectivity, incorporating the planning conversation and including economic development in what we believe the future of connectivity in the City of Dublin looks like. If it is not discussed holistically, a development is proposed with no connectivity and is required to go back to the drawing board before proceeding. The boards and commissions have asked in the past for discussion opportunities with Council and this would be a good topic. Perhaps a fall work session could be scheduled for this discussion. Administrative Committee: Vice Mayor Amorose Groomes reported that: 1. The Committee met on June 19 and reviewed seasonal employee pay and benefits. Staff provided a very informative presentation for the Committee. The Committee does not believe any further action is needed by City Council, as the needs are being met for seasonal employees. 2. Council met with the City Manager on June 17 for a mid -year check in with him. The Committee has now met the goals set for their 2019 work. Community Development Committee: Mr. Reiner noted that consideration of the HD facade grant application for 75 S. High Street will be postponed to the July 29 meeting. Approval from ARB of some project details is necessary before Council's consideration of the grant request. Finance Committee: Ms. De Rosa stated that a meeting is scheduled regarding hotel/motel tax policy on Monday, July 29 - immediatE:.ly prior to the Council meeting that evening. Public Services Committee: Ms. Alutto stated that the Committee met; on June 12 to review the Downtown Dublin Parking Management Study. A great conversation took place. There were some concerns about including the I iistoric Dublin business owners in the parking study. Staff will do some follow-up with the business owners in HD, and she and Ms. Fox have done that as well. It is important that the businesses support having a cloud -based parking RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO June 24, 2019 Page 20 of 23 Held Form 6101 management system, if it is to work. Much of the discussion was focused on the Bridge Park side of the river in terms of potential on -street parking management through Park Mobile. There are a variety of considerations, and the minutes will be shared with Council. There is some follow-up needed, including the idea of mobility and various types of transportation — whether Uber, Lyft, or a circulator — and if there is adequate space to accommodate all of that in the on -street parking area in Bridge Park. Staff will be looking at that as well. More information is to come forward. Ms. Fox added that there were three options offered to the Committee, and those need to be brought forward to Council. It is not simply a paid parking system, but also contemplates private parking spaces to be revenue generators for businesses. The comprehensive plan needs to be brought to Council, once the Committee review is complete. Central Ohio Transit Authority Ms. De Rosa stated that for those who want to attend Red, White & Boom on July 3, COTA is a good transportation option. Each year, COTA moves 50,000 people to and from that event very efficiently. She encouraged people to consider COTA for that transportation need. Dublin Friendship Association: Ms. Alutto stated there is no new information to report. MORPC: Vice Mayor Amorose Groomes reported: 1. A press release was distributed about the reprioritization of the Post Road/33 interchange project. This is good news in terms of alleviating traffic in a very congested area of the City. 2. She will travel to Washington, D.C. on Wednesday at the invitation of MORK for a Hyperloop presentation. She will meet with Congressman Balderson and hopes to meet with Senator Portman as well to talk about the prioritization of that project and how they could assist. Logan -Union -Champaign Regional Planning Commission: Ms. De Rosa stated there is no new information to report. Northwest 33 Innovation Corridor Group: Ms. Fox reported that: 1. The Corridor Group will put together a calendar for the next six -twelve months to update and educate the townships about the proposed overlay. They asked that Washington Township be added as well. ODOT is doing a study to create a unified approach and is assembling a steering committee. Ms. De Rosa will serve on that committee. 2. The reprioritization of the Post/33 project is great news. She gave kudos to Ms. O'Callaghan who was instrumental in securing the funding of $10 million for this project. Mr. McDaniel also acknowledged Ms. O'Callaghan's advocating for and securing this reprioritization. It is much appreciated! 3. The FedEx project in Jerome Township is having a groundbreaking in early July. The Dublin Green shopping center (Jerome Township) out lots are nearly full with many restaurants added. 4. The group asked for a complete overview map of the entire 33 Corridor improvements as significant monies are now allocated for the intersection improvements and roadway improvements. This overview map will provide a clear understanding of what is being accomplished and where the money is being invested. It will also be useful to demonstrate to the region that economic development can occur because of the investments being made. Dublin Arts Council: Mr. Reiner reported that: 1. The current exhibit by artist Sharon Dorsey has been very successful. A good portion of her artwork was sold on the first night of the exhibit. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO June 24, 2019 Page 21 of 23 Held 2. The Sundays at Scioto concert this week will feature Porter & Sayles, a country duo. The concert begins at 7 p.m. at Scioto Park. Dublin Board of Education: Ms. Alutto stated there is no new information to report. Washington Township: Mayor Peterson noted there are no updates to report at this time. Dublin Brid es: Ms. Fox noted their next meeting will be in July. COUNCIL ROUNDTABLE Mr, Fny Form 6101 1. Congratulated Planning Director Vince Papsidero on his retirement. He has been a wonderful partner in the development process, bringing knowledge and experience to share. He will be missed! 2. Noticed in the Monday updates that there are some milestone anniversaries occurring for employees. Council appreciates the service of Kirk Fisher, 23 years, Recreation Services Administrator; Cyndy Barney, 25 years, IT Project Leader; Tom Hirschy, 25 years, Emergency Management/Law Enforcement Planner; Melody Kennedy, 25 years, Budget Manager; and Terry Stickel, 25 years, Fleet Technician. On behalf of Council thanks to all for their years of service! Mcz_ Dp Rnc,a 1. Congratulated and thanked Vince Papsidero, as well! She wonders what changes he will make in his new community in Maine — it is hard to believe he will really retire! Thanks to him for all he has done for the City! 2. Thanked Ms. Mumma for the CIP report, which was very helpful. She sent a note, copying Council, regarding some clarifications needed in order to ensure her reading of the report is correct. This report provides much insight as the planning for CIP projects begins. She knows this required a lot of work from the Finance team, and she is very appreciative. Ms. Mumma stated that a response to her questions is being prepared and will be forwarded to Council in the morning. 3. Stated that earlier tonight, a presentation was given regarding changes to the Sawmill Road corridor. As Council is aware, there has been a discussion group meeting comprised of officials from Union County, Jerome Township and Dublin in regard to the Hyland Croy roadway. The focus of that work has been to look at the alternatives; identify the possible funding sources; and determine the way forward. That group would like to meet and hopes to meet again in July or early August to look at the scope of the work needed in that region. She will keep Council apprised of the status. 4. Suggested that Council consider asking staff to look at how Council receives information about large economic development projects and related agreements. For the more complex ones that involve significant real estate, it might be advantageous for Council to have an extensive staff presentation with the potential landowner or the developer present at the first reading versus waiting until the second reading. There is often not enough time allocated for this Council review in the current process. Provided Council members agree, she asked that Council consider how they might want to have earlier engagement opportunities and information provided at an earlier date for some of the more complex projects. She asked for input from Council. Ms. Fox commented that there is value in having questions answered at the first reading. It may make the process smoother — especially for complex agreements. She also agreed it would be helpful to have company or applicant representatives at the first reading to respond to questions. Vice Mayor Amorose Groomes stated she does not necessarily disagree. At the first reading for the EDAs that were considered tonight, she is not certain if it would have been helpful to have representatives present from the company/property owner. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO June 24, 2019 Page 22 of 23 Held Form 6101 However, she does not disagree that having information and responses to questions provided earlier in the process would be helpful. Ms. De Rosa stated she advocates Council looking at the current process and evaluating it. For standard EDAs, changes would likely not be warranted. However, for more complex ones, the ability to have discussions earlier might be useful. Her only request is for Council to consider opportunities to improve that process. She believes the discussion would be useful. Ms. Alutto suggested this item could be added to a work session agenda. Ms. De Rosa agreed. For the more complex EDAs, under the current process, some of the information is received only hours before the final hearing. Ms. Alutto commented that the definition of what is complex versus not complex would need to be discussed. She believes that adding this topic to an already scheduled work session would make sense. This would enable Council to provide clear direction to staff. Ms. Fox stated that if a Council member notes an upcoming agenda item where they believe having questions answered at the first reading would be helpful, they could ask staff to arrange for the representatives to be present at the first reading. Vice Mayor Amorose Groomes stated that would be a good idea. Ms. Alutto stated that, alternatively, staff could use their best judgment to identify the more complex items and reach out to Council for direction. Mayor Peterson stated that he does not necessarily view that as a change in the current process. Many of these complex EDAs are negotiations done by Dublin's professional economic development staff, and he would be reluctant to have conversations with a representative of a company during this process about what they would accept, etc. If Council has questions that need to be answered even prior to the first reading, he believes that staff will make sure that information is provided. The agendas and packets are distributed a week prior to the Council meeting, providing opportunity for the questions to be sent to staff. Ms. De Rosa stated that the process has been somewhat challenging. Perhaps Council will need to work on that collectively. Mayor Peterson responded that this does not mean the current process cannot be improved. That can occur, and perhaps will address the issues discussed tonight. Mr. McDaniel suggested that if Council wants to lean forward on these economic development related items, a work session discussion would be needed. There needs to be a dialogue between Council and staff in an informal setting. Some things could be detrimental to the process in terms of the negotiations. In addition, there are some matters -- such as a company's potential location -- that sometimes cannot be shared. Ms. De Rosa stated she does not want to impact the negotiations, but wants to create a better flow of information back and forth. There are ways to do so. Mr. McDaniel responded that staff works to provide information to Council as soon as feasible. At times, there are obstacles involved that staff cannot control. There is a lot of give and take in the economic development process. Mq_ Ali ittn-- 1. Added her congratulations to Vince Papsidero on his retirement! 2. Thanked staff for the update on "Aging in Place," and congratulations to Ms. Nardecchia and Syntero for the award for the Alexa project. She asked that the name "Forever Dublin" be used in future updates versus "Aging in Place." 3. Noted to the Clerk that a meeting date is needed for the Public Services Committee to discuss the bridge identification matter referred to Committee tonight. 4. Noted that some follow-up will be forwarded by staff regarding the parking management study. Vice Mayor Amorose Groomes: 1. Reported that on June 18, the Bridge Street District stakeholder meetings were concluded. The documents reviewed will now go to the boards and commissions for their review. 2. Commented that on Friday, she and the Mayor attended the kick-off for the Corporate Challenge. It was a very energetic group! 3. Thanked Mr. Earman for the Memorial Drive pedestrian tunnel follow-up. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 June 24, 2019 Page 23 of 23 Held_ 4. Stated that the CIP funding status report was very useful, very readable and very measurable in terms of the status. Thanks to Ms. Mumma for this. 5. Commented that the packet included a first quarter commercial real estate report. ..... Given it is now nearly the end of the second quarter, when will the second quarter report for commercial real estate be generated? Mr. McDaniel responded those are generated 45-60 days into the following quarter. Colliers International does the standard report for the region, and Dublin pays them additional fees to drill down for the Dublin market statistics. Vice Mayor Amorose Groomes commented she is aware we are anticipating some positive changes for the second quarter, which is why she is interested in reviewing that report. Mayor Peterson wished everyone a._ afe and Happy Independence Day holiday, noting Council will meet next on Monday, J ly 29. 'J1) ,r i i AD OURNMENT ,r Tf/e Meeting was a uErned at 9,734 p.m. yor — Presidiog Officer -- 11 Clerk of Council