Resolution 031-19RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
31-19
Resolution No.
Passed
,20
A RESOLUTION ACCEPTING
THE LOWEST AND BEST BID FOR THE
2019 GUARDRAIL REPLACEMENT AND MAINTENANCE PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of
the Dublin Code, for the 2019 Guardrail Replacement and Maintenance
Project; and
WHEREAS, Council has determined that the bid submitted by Paul Peterson
Company constitutes the lowest and best bid.
NHEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
7/xv), of its elected members concurring, that:
Section 1. The bid submitted by Paul Peterson Company in the total
amount of $148,474.20 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts
with Paul Peterson Company for performance and completion of the 2019
Guardrail Replacement and Maintenance Project pursuant to the
Advertisement, Proposal and Contract Documents for said project on file in the
office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the Project.
Section 4. This Resolutiored
hall take effect upon passage in accordance with
Sectio 4.04(a) of the Re Charter.
Pa s d this 101q.411 y of 12019.
,4(l
makor - Presi§Yng Of4ter
ATTEST:
00-1
Clerk of Council
Office of the City Manager
5200 Emerald Parkway * Dublin, OH 43017-1090
�j�T ot'" Dublin Phone -,614.410.4400 *Fax-, 614.410-4490 MCM0
Too, Members of Dublin City Council
From: Dana L. McDaniel, City Manag
Date: June 4, 2019
in'loti"ated By: Paul A. Hammersmith, P.E., Director of Engineering/City Enginee'l
Kenneth B. Richardson, P.E., P.S., Senior Civil Engineer
Re: Resolutloon Noo 31-19 BId Acceptance for 2019 Guardra'11 Replacement
and Maintenance Project
The Engineer"s estimate for this project is $135,000. The budgeted funds for the 2019 Guardrail
Replacement and Maintenance project in the 2019-2023 Capital Improvements Program (CIP) are
$170,000 in account AT19A. The bids received are higher than the Engineer's estimate and are likely
due to the potential of rock excavation when installing guardrail posts and storm sewer on Riverside
Drive.
Paul Peterson Company submitted the lowest and best bid of $148,474.20. Staff has reviewed all bids
submitted and a summary of the bids received is listed below.
As Council is aware, there are a number of other CIP projects that are transportation related to be
performed in 2019. Given the relatively small amount,, $7,974.20, that this contract would exceed the
budgeted funds (after consideration of the $29,500 design contract), staff anticipates being able to
cover the shortage using other budgeted funds.
Staff anticipates construction to commence in August 2019. Streets impacted by the guardrail
construction will remain open to traffic for the duration of the construction. The completion date for
the project is October 25, 2019.
B'Imd as Read
B'Idder
INd as Read Over (+) or Under Corrected Bid
Eng neer"s Estimate . . . . . . . . . . .
$148,474.20 +10.0% n/a
Paul Peterson Company
I M.P. Dory Co.
$155,677.00 +15.3% n/a
As Council is aware, there are a number of other CIP projects that are transportation related to be
performed in 2019. Given the relatively small amount,, $7,974.20, that this contract would exceed the
budgeted funds (after consideration of the $29,500 design contract), staff anticipates being able to
cover the shortage using other budgeted funds.
Staff anticipates construction to commence in August 2019. Streets impacted by the guardrail
construction will remain open to traffic for the duration of the construction. The completion date for
the project is October 25, 2019.
Resolution 31-19 - Bid Acceptance for 2019 Guardrail Replacement and Maintenance Project
June 4, 2019
Page 2 of 2
6;taff has thoroughly reviewed the bid submitted by Paul Peterson Company. Previous experience witu
Paul Peterson Company has been favorable, including these recent projects: 2017 Pedestrian Tunnel
Improvements Project (subcontractor), and 2018 Guardrail Replacement and Maintenance Project.
Staff is confident the Paul Peterson Company will perform well on this project.
Staff recommends Council approval of Resolution No. 31-19, accepting as lowest and best the bid of
Paul Peterson Company in the amount of $148,,474.20 and authorizing the City Manager to enter into a
contract with Paul Peterson Company for this projeft.
O
O
O
O