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Resolution 024-19RECORD OF RESOLUTIONS Dayton Legal Blank, Inc., Form No. 30045 Resolution No. _ 24-19 (Amended) Passed _ A RESOLUTION ADOPTING THE CITY OF DUBLIN'S GOALS FOR 2019-2020 .20 WHEREAS, the City of Dublin has a long history of engaging in an annual goal setting process to establish its near and Tong -term priorities for the community; and WHEREAS, many of -the goals of Council from previous years continue to remain active and guide the actions of both Council and the Administration in their budgeting, planning and programming initiatives; and WHEREAS, City Council endeavors to be strategic in its deliberations regarding these goals so that the current opportunities, needs and challenges facing the community are fully considered; and WHEREAS, City Council desires to formally adopt its 2019-2020 goals to help guide the City in shaping its future. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, Mate of Ohio, of the elected members concurring, that: Sections 1. As a result of the annual goal -setting process, Dublin City Council hereby adopts the following goals for 2019-2020: 2019-202n CITIr COUNCIL GOALS 1. (.oal 1. Ensure Fiscal Strength and Sustainability. Update our Economic Development Strategy to spur growth and raise income tax revenue by 3% or more annually, Mile the economic development strategies of the past served the City well, the changing economy, future of work and workforce, and rapid changes in technology make it imperative that we chart a new course for the City's economic development strategy. Our new strategy will rely on sound objective and subjective data to understand where we are now, how we compare regionally and nationally, and opportunities and objectives to be pursued as we move forward. 2. Goal 2. Become the Most Connected Community in the U.S. Pursue pilots to find viable solutions to deliver broadband access and smart city capabilities to all our businesses and residents. Accessible, reliable and high speed/high capacity broadband capabilities are vital to the City's economic future and smart city initiatives, along with current and future resident needs. Efforts must: be undertaken to evaluate and pursue options to provide for connection throughout the City in both residential and commercial areas. 3. Goal 3. Innovate and Enhance City Services Using Big Data and Better Analytics. Capture the economic and operational improvement opportunities now possible through data and data analytics. Ensure privacy, security and transparency. E3ig data will soon drive the future of sound decision making, predictive analytics and smart city initiatives, all of which can result in providing better services and �►afety to our community. The advantages of big data must also take into account the challenges associated with security and privacy. Policies and tactics related to these various aspects will need to be developed and implemented. Sections 2. This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(x) of the Revised Charter. RECORD OF RESOLUTIONS Dayton Legal Blank, Inc., Form No. 30045 Resolution No. 24-19 (Amended) Pap, 09e 2 of 2 Passed this ::dl� day of 12019. $ v Mayor —Presiding Officer ATTEST: Clerk of Council .20 TP the Ci-11-ly- Manager 5200 Emerald Parkway * Dublin, OH 43017-1090 7UI Utijublin Phone.- 614.410.4400 * Fax: 614.410.4490 cit 1IF-W M=I Ili Tom, Members of Dublin City Council From.* Dana L. McDaniel, City Manag April 30, 2019 Eni"U"ated Bys, Michelle Crandall, Assistant City Manager Rev. Resolution 24-19 & Council Retreat Report Staff will orovide quarterly updates to Council reaarding the three visionary goals, polirx/ tonirs, and 2018 goal follow-ups discussed during the retreat. Execution of the goals and policy topics will initially be driven by the Council work session and committee schedule that has been developed and previously presented. O Staff is recommending adoption of both Resolution 24-19 and the 2019 Council Retreat Repo .1 Should you have questions or comments regarding either of these documents, please contact Michelle Crandall, Assistant City Manager at 614-206-4886 or mcrandati,k' in.ohms . City of Dublin 2019 Council Retreat Report Intro/Agenda On February 21-22, 2019 Dublin City Council gathered for their annual retreat. The agenda for these two days encompassed the following key elements: • To review and discuss progress made on the goals established in 2018 • To develop visionary goals to set the City on a course for continued success • To discuss and assign identified policy topics for further examination, discussion and adoption A copy of the full agenda is attached to this report. Pre -Retreat Survey To set the stage for Council's retreat, an on-line survey was sent to Council Members several weeks prior to the retreat. Responses to several of the questions were used as part of the agenda activities and discussions. The survey, with all responses, is attached. The questions that were asked are as follows: • What do you see as the City's greatest opportunities in the next few years? • What do you see as the City's greatest challenges in the next few years? • What trends are affecting or will soon be affecting local government that Dublin should be prepared to address or take advantage of (consider regional, state, national and global)? • What do you most need from City staff to be successful as a City Council and/or City Council Member? • What does the City staff need most from you as an individual Council Member or from Council as a body to be successful? • Part of our time during the retreat will be spent discussing policies. This could be existing policies that may need to be reviewed, or new policies that may need to be developed. Please list any policies or policy areas that you would like to have considered. • Is there anything else you would like to make sure is discussed during the City Council retreat? Celebrating Our Successes The evening of February 21 began with an opportunity to reflect on and celebrate the many achievements from 2018. Each Council Member took a moment to share what accomplishment he/she was most proud of from 2018. Review of 2018 Council Goals Also on the evening of February 21, Council spent time reviewing their 2018 goals, progress made on each and consideration of next steps for those that have not been completed. Attached to this report is the 2018 goal document, with City staff updates, that was shared with Council as part of the retreat. Additional notes have been added to reflect requests of Council in further advancing several of the goals. The legend has been changed to more accurately reflect the intent of the color codes applied. Visioning Process/Goal Development — Next BIG Thing The answers to the pre -retreat survey questions about opportunities, challenges and trends that Council Members believe are impacting or will soon impact Dublin were used to help guide this visioning exercise. The survey responses from these three questions were grouped into the following "Themes": • Economic Development Strategy • Smart City/Intelligent Community • Technology Deployment (internal) • Engaged, Open and Transparent Government • Land Use/Development • Finance/Budget • Internal Operations/Culture • Resident Service Needs Council Members were asked to review these themes, along with the corresponding survey comments and then individually rank their top three themes, considering degree of urgency and current level of importance to the City. Attached is a document entitled "Strategic Themes" that was provided to Council as part of this exercise and that summarizes survey comments related to each theme Next, each Council Members stated what his/her top three themes were and offered comments as to the reasoning for why he/she considered these as highest priority. Responses were noted and tabulated with the following three receiving the highest collective ranking. • Economic Development Strategy • Finance/Budget • Smart City/Intelligent Community combined with Technology Deployment (internal) *there was consensus that significant overlap existed among these two topics that grouping them together was appropriate. Finally, Council considered these three themes and as a team discussed and answered the following questions: • "What is the Next BIG Thing that needs to happen within each theme?" • What one thing could we do within each theme that would set us apart and on a trajectory for overwhelming and unstoppable success?" Council's discussion of these questions resulted in the following three Visionary Goals: 1. Ensure Dublin's fiscal success and susta inability through an economic development strategy that results in raising income tax revenue by 3% each year. While the economic development strategies of the past served the City well, the changing economy, future of work and workforce, and rapid changes in technology make it imperative that we chart a new course for the City's economic development strategy. Our new strategy will rely on sound objective and subjective data to understand where we are now, how we compare regionally & nationally and opportunities and objectives to be pursued as we move forward. 2. Pursue and implement innovative and robust options for commercial, residential and public broadband deployment, becoming the most connected high-speed City in the world and a global example for broadband access, speed, uses and technology-based service advancement. Accessible, reliable and high speed/high capacity broadband capabilities are vital to the City's economic future and smart city initiatives, along with current and future resident needs. Efforts must be undertaken to evaluate and pursue options to provide for connection throughout the City in both residential and commercial areas. 3. Improve services and safety for our residents and capitalize on the emerging economic, operational and technological advantages of data and data analytics by becoming a recognized leader in data selection, collection, quality, use, analytics, predictive analytics, visualization and security/privacy. Big data will soon drive the future of sound decision making, predictive analytics and smart city initiatives, all of which can result in providing better services and safety to our community. The advantages of big data must also take into account the challenges associated with security and privacy. Policies and tactics related to these various aspects will need to be developed and implemented. Goal Execution Executing on these goals will involve a high level of input from City Council and a series of Council Work Sessions for Council discussion of each to set a strategy, provide ongoing opportunities for input and discussion, and to monitor progress. A proposed schedule of Work Sessions related to each of these visionary goals is attached to this report. This schedule is intended to be updated as needed to respond to progress and challenges of each goal and availability of Council. Policy Discussion Based on feedback gathered from the Council survey as well as input from City staff, a list of policy topics of interest was compiled and provided to Council. A complete list of those topics and a brief description of each is attached to this report. Council reviewed the topics, considered if any were missing from the original list or if any could be removed. They then determined where each policy would be assigned, considering Council Meetings, Council Work Sessions, Council Committees and Boards/Commissions/Task Forces as options. The following provides a summary of the policy topics that Council wishes to have reviewed during 2019 and where each was assigned for initial discussion and consideration. Council Meetings (bring forward for discussion by full Council) • Annexation/Growth Policy (townships) Council Work Sessions • Debt Policy • Balanced Budget • Bridge Street District—Street Policy • Tree Replacement on Private Property Public Services Committee of Council • Property Maintenance Code and Enforcement • Citywide ROW Landscape • Shared Use Paths — Snow Clearing Priorities Administrative Committee of Council • Seasonal Employee Pay/Benefits • Council Rules of Order Community Development Committee • Parkland Fee in Lieu • Timing/Triggers for Review of Community Plan (& Reaffirm the 2010 Vision Plan) Finance Committee of Council • Bed Tax Policy • Budget Process/Revised Calendar Community Services Advisory Commission • Maintenance of Stormwater Ponds • External Events Management/Scheduling Policy Planning and Zoning Commission • Housing —type, cost, impacts on schools • Upgrade of Building Materials Architectural Review Board • Sandwich Boards Task Force (Convened by Main Street) • Future Role/Vision of Historic District Policy Execution Similar to what was noted regarding Council's goals, discussion, analysis and consideration of each of these policy topics will require a set schedule for Council Work Sessions, Council Committee meetings, and Board/Commission/Task Force meetings. Tracking and Updates on Progress Relative to 2018 & 2019 Council Goals and 2019 policy topics, Staff will develop a tool to track progress and provide quarterly updates to Council. Staff may recommend and Council will determine whether any goal or policy item is accomplished/completed or whether further effort is needed. Once determined to be completed by Council, the goal or policy item will be removed from the list.