Ordinance 074-18Dayton Legal Blank, Inc.
Ordinance No.
74-18
RECORD OF ORDINANCES
Passed
Form No. 30043
20
AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDGET
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2019
WHEREAS, Section- 8.02(a) of the Dublin Revised Charter requires the City Manager
to prepare and submit the annual budget to City Council; and
WHEREAS, City Council has received and reviewed the annual budget for 2019; and
WHEREAS, the Administration has incorporated in the attached 2019 Operating
Budget any necessary modifications as requested by City Council as a result of the
budget review workshops.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, 4,t of its elected members concurring, that:
Section 1. The 2019 Annual Operating Budget attached as an Exhibit be, and hereby
is, approved.
Section 2. This ordinance sh take effect and be in force in accordance with Section
4.04(b) of the Revised Cha r
'ding Officer
TTEST:
Clerk of Council
Office of the City Manager
(• 5200Emerald Parkway» Dublin, OH 43017-1090
tri of Dublitl Phone: 614-410-4400 o Fax, 614-410-4490
To: Members of Dublin City Council
From: Dana L. McDaniel, City Mana n
V----/1`
Date: October 25, 2018
Initiated By: Angel L. Mumma, Director of Finance
Summary
Re: Ordinance No. 74-18 - Adopting the Annual Operating Budget for 2019
Ordinance 74-18 authorizes the adaption of the 2019 Annual Operating Budget, First reading of
the Ordinance is currently scheduled for Monday, November 5 with second reading/public hearing
tentatively scheduled for November 19. Council committee workshops have been scheduled for
the following dates to review the Operating Budget;
w Administrative Committee - Monday, October 29,1;30 pm
Community Development Committee — Wednesday, October 31,1:00 pm
Finance Committee — Wednesday, November 7, 8;00 am
Public Services Committee — Wednesday, November 7, 5:30 pm
Finance Committee of the Whole — Wednesday, November 14, 6,00 pm
In the event additional review is needed, a Finance Committee of the Whole will be scheduled for
Monday, November 19, which may delay the second reading of the 2019 Operating Budget until
December 3 (at which time it would need to be passed as an emergency so that it is in effect
January 1, 2019).
Recommendation
Staff recommends approval of the budget at the second reading/public hearing on November 19,
2018.
Office of the City Manager
7a of Dublin Phonne: 614-410Emerald .4 0 • Faax:rkway *hlin614-0410-4490 43017-1090
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: November 16, 2018
Initiated By: Angel L. Mumma, Director of Finance
Memo
Re: Ordinance No. 74-18 - Adopting the Annual Operating Budget for 2019
Summary
Ordinance 74-18 authorizes the adoption of the 2019 Annual Operating Budget. Based on the
input received at the Finance Committee of the Whole meeting on Wednesday, November 14, staff
have made the following revisions to the 2019 Operating Budget:
• Page 3-1: An intern position was included in the Statement of Functions/Personnel Data for
the City Council Office. Based on previous year's actual spend, funding for the intern was
transferred from Travel/Training to Other Wages and Employee Benefits. Should additional
funding be necessary for travel/training in 2019, a supplemental appropriation will be
requested.
• Page 3-78: $75,000 was added to Other Professional Services within the Economic
Development Division to account for funding needed to further the City's data analytic
initiatives.
• Page 3-84: $43,000 was added to Miscellaneous Contract Services within the Building
Division to account for additional credit card fees.
• Page 3-92: $150,000 was removed from Planning Services within the Planning Division to
account for planning studies that will be conducted by staff as opposed to outside
consultants.
Additionally, staff found that funding had been duplicated for one full-time position within the
Horticulture Division (salary and benefits). The correction has been made in the attached version
resulting in a $96,900 reduction in this budget (Page 3-104).
Summary documents, including the City Manager's Budget Message (located behind tabs 1 and 2)
have been updated accordingly.
Recommendation
Staff recommends passage of the budget at the November 19, 2018 meeting of City Council.
.-Low
S4
!]/
EVERYTHING GROWS HERE.
City Dubl4if
n
OHIO, USA
THIS PAGE LER BLANC IMEMIGNALLV
Clty Of
Iblin
OHIO, USA
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
TABLE OF CONTENTS
GENERAL OVERVIEW
City Manager's Budget Message
1-1
Mission Statement
1-15
GFOA Distinguished Budget Presentation Award
1-16
List of Officials
1-17
Dublin City Council Goals
1-18
Relationship between City Departments/Division and City Council's Goals
1-21
Dublin Community Profile
1-22
Principal Business by Employment
1-24
Demographic and Economic Statistics
1-25
Form of Government and City Organizational Structure Functional
1-26
Organizational Chart
1-27
Staffing Comparison by Function
1-29
Full -Time Staffing by Work Unit
1-30
Part -Time Staffing by Work Unit
1-32
Relationship between Funds and City Work Units
2-35
FINANCIAL OVERVIEW
Financial Management Policies
2-1
Accounting and Fund Structure
2-3
Budget Procedures
2-6
Timeframes for 2019 Operating Budget
2-9
Summary of All Funds
2-11
Revenue Projections for 2019
2-13
Revenue Comparisons - All Funds
2-21
Revenue Comparisons - General Fund
2-22
Expenditure and Budget Summary (Recap of 2019 Requests)
2-23
Expenditure and Budget Summary - General Fund
2-25
Revenue and Expenditure Summary
2-26
Comparison of Operating Revenues and Expenditures
2-32
2019 Appropriations Summary by Expenditure Category - All Funds
2-33
2019 Appropriations Summary by Expenditure Category - General Fund
2-34
Debt Administration
2-35
2019 Debt Service Schedule
2-37
GENERALFUND
City Council
3-1
Boards and Commissions
3-3
Office of the City Manager
3-5
Miscellaneous Accounts/Contingencies
3-9
Human Resources
3-13
Communications and Public Information
3-19
Legal Services
3-25
Finance Office of the Director of Finance / Fiscal Administration 3-29
Transfers and Advances 3-32
Miscellaneous Accounts 3-34
Taxation 3-37
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
TABLE OF CONTENTS
Public Works
Office of the Director of Public Works 3-41
Solid Waste Management 3-45
Engineering 3-51
Miscellaneous Accounts (Utilities / Repair & Maintenance) 3-54
Fleet Management 3-57
Facilities 3-69
Development
Office of the Director of Development
3-73
Economic Development
3-77
Building Standards
3-83
Planning
3-91
Parks & Recreation
Office of the Director of Parks & Recreation
3-95
Parks Operations
3-99
Horticulture
3-103
Forestry
3-107
Outreach and Engagement
3-111
Information Technology
3-115
Court Services
3-119
Records Management
3-123
SPECIAL REVENUE FUNDS
-aIRaWfellP
Street and Utilities Operations
4-1
Engineering (Transportation Signals and Street Lights)
4-5
Highway Maintenance (Engineering)
4-9
Community Recreation Center - Facilities
4-13
Parks & Recreation
Recreation Service
4-17
Community Recreation Center
4-21
Cemetery Maintenance Dublin
4-25
Municipal Pools
4-29
Community Events
4-33
Hotel/Motel Tax Fund
4-34
Parks Operations
Hotel/Motel Tax Fund
4-45
Taxation
Hotel/Motel Tax Fund
4-47
Mayor's Court Computer Fund/Court Services
4-49
Permissive Tax Fund
4-53
Accrued Leave Reserve Fund
4-57
Police
Safety/Communication
4-61
Enforcement and Education Fund
4-69
Law Enforcement Trust Fund
4-73
Wireless 9-1-1
4-77
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
TABLE OF CONTENTS
DEBT SERVICE FUNDS
General Obligation Debt Service Fund 5-1
Special Assessment Debt Service Funds 5-3
CAPITAL PROJECTS FUNDS
Capital Improvements Tax Fund 6-1
Tax Incentive Finance Fund (TIF) 6-10
Capital Improvements Summary 6-47
Parkland Acquisition Fund 6-51
Water Maintenance Fund
7-1
Street and Utilities
7-2
Office of the Director of Finance
7-3
Engineering
7-5
Sewer Maintenance Fund
7-7
Street and Utilities
7-8
Office of the Director of Finance
7-9
Engineering
7-11
Sewer Construction Fund
7-13
INTERNAL SERVICE FUNDS
Employee Benefits Self -Insurance Fund 8-1
Workers Compensation Self -Insurance Fund 8-7
FIDUCIARY FUNDS
Unclaimed Monies Fund 9-1
Dublin Convention and Visitors Bureau fund 9-3
Agency Fund 9-4
Central Ohio Interoperable Radio System (COIRS) 9-5
GLOSSARY OF TERMS 10-1
THIS PAGE LER BLANC IMEMIGNALLV
Clty Of
Iblin
OHIO, USA
i
City of
Dublin
OHIO, USA
November 19, 2018
Dear Members of City Council and Citizens of the City of Dublin,
I am pleased to present to you the Administration's 2019 Operating Budget for your consideration. This
budget was developed in accordance with the City Charter, the annual budget calendar, and the
financial management policies and guidelines of the City. This proposed operating budget represents
my best efforts in balancing current and future City priorities, needs, and initiatives, against projected
available resources.
This proposed budget was formulated with the following guidance to the City's departments in each of
City Council's strategic focus areas:
• Fiscal Health & Accountability — ensure the City remains fiscally strong and accountable.
o Comply with the City's General Fund Balance Policy
o Comply with the City's Debt Policy
o Strive to maintain the highest bond ratings from each of the three bond rating
agencies
o Estimate the City's revenues conservatively
o Limit the growth in operating expenditures by analyzing existing services and
programs to ensure that they are being performed efficiently and effectively
o Minimize staff increases by reclassifying/reorganizing operations where appropriate.
Minimize/offset full-time staff growth with seasonal staff and contractual services
o Review, prioritize, and minimize professional/contractual services
o Offset, where feasible, uncontrolled cost increases (fuel, salt, inter -agency contracts,
refuse/recycling retirement systems obligations, etc.)
o Provide funding in accordance with bargaining unit agreements while funding fiscally
appropriate wage increases for the non -bargaining unit employees (a 2% increase
has been budgeted for all non -bargaining unit employees; however, that does not
mean every non -bargaining unit employee will receive a 2% pay increase)
o Maintain the City's health benefits/wellness program and contain costs (adjust stop
loss coverage as needed)
o Obtain a clean audit report from the State Auditor
o Obtain recognition of the operating budget from the Government Finance Officers
Association
o Study the future of revenues other than the traditional sources (i.e. data, disruptive
technologies)
OFFICE OF THE CITY MANAGER 5200 Emerald Pkwy Dublin, Ohio 43017 phone 614.410.4400 dublinohiousa.gov
• Safe and Resilient Community of Choice — Safety is our highest priority. Provide a safe
environment for our residents, businesses, visitors, and employees and maintain a high level
of preparedness in order to respond and recover from emergency or other crises. Expend
the leadership capacity of the Police Department
o Sustain and improve the City's crime and crime prevention performance metrics
o Provide technical, safety, and leadership training to City employees
o Equip City employees appropriately
o Maintain City equipment to the highest levels of safety and operability
o Sustain our outstanding employee safety record
o Execute the five-year Capital Improvement Program (CIP) to maintain, replace and
construct safe infrastructure, recreation/play areas, and facilities
o Maintain accreditation standards
• Smart Customer Focused Services — strive to provide best in class services efficiently and cost
effectively.
o Continue to provide best in class services and maintain no less than 95% approval
rating of city services (currently 99%)
o No reduction in service levels
o Leverage technology to increase efficiency
o Cap special events that rely heavily on city resources, including City staff
o Implement the 311 customer service and software program
o Continually assess all legacy programs for purpose and value. Continuously improve,
replace and/or re -invent programs and processes using Lean six sigma/Kaizen
concepts (PIEworks)
o New and additional programming must be introduced on its own merit. Identify, if
possible, existing "bill payers" from the existing budget to cover new costs
o Continue to develop performance metric/dashboard data platform and analytics
(through contractual support) by Division for all operational areas
• Economic Vitality — ensure the City's fiscal health (increase City's revenues) by competing in
the regional, national, and global economies.
o Retain, expand, and attract high paying, high quality jobs — expand the technology,
health care, and R&D clusters
o Build upon and grow the startup/entrepreneurial and tech ecosystems
o Execute the workforce marketing campaign
o Conduct an update of the City's Economic Development Strategic Plan
o Forward invest in the City's infrastructure to retain, expand and attract businesses and
jobs
o Leverage the US33 Innovation Corridor, SmartColumbus, and connected
Dublin/intelligent infrastructure to be at the forefront of the emerging
connected/autonomous industry
o Leverage the City's unique broadband infrastructure
1-2
o Leverage the triple helix (Government/non-profit, academia, business)
o Build the City's data platform to assist in economic development decision making; shift
the real estate software platform; identify and import to our analysis the research of
others, contract it where necessary
o Understand the Dublin real estate market and anticipate vacancies (maintain 8-12%
vacancy); build new capacity
o Implement the Dublin Corporate Area Plan (DCAP) and West Innovation District (WID)
area plans
o Leverage the City's land acquisitions for economic development where appropriate
o Finalize changes to the BSD code and associated zoning
o Streamline all review processes, complete Accela software implementation and
processes, tell the story
o Be office development and re -development friendly
o Actively engage businesses, building/land owners, development and real estate
communities
o Ensure a vibrant downtown Historic Dublin
o Finalize the assessment of the City's housing status and trends, Remain engaged in
the region partnerships (Mid -Ohio Regional Planning Commission, US33 Council of
Government, Central Ohio Transit Authority, Solid Waste Authority of Central Ohio,
Franklin County Board of Health, Franklin County Emergency Management Agency,
etc.)
o Engage State and Federal Legislative delegations on matters effecting local
government
o Market and advocate our brand
• Community Engagement — We are and always have been a proud local democracy. Earn and
maintain the trust of our residents and businesses by providing an engaging, accessible and
responsive local democracy.
o Support meetings of City Council, and its' Boards, Commissions, and Committees
o Support City Council's community engagements
o Implement the support of PZC, ARB, BZA by the Clerk of Council effective January 1,
2019
o Effectively and pro -actively communicate with the public leveraging all media outlets,
and forms of media and methods of contact available (mailings, website, and social
media)
o Maximize face-to-face engagements with residents and businesses
o Recognize and celebrate our residents, businesses, schools, and city accomplishments
o Provide community events and seek engagement opportunities at these events
o Conduct a State of the City
1-3
• Innovation is woven into everything we do. Every employee is a Chief Innovation Officer. we
embrace an environment of inclusion where the talents, skills, abilities, experiences and ideas
of all employees (and non -employees) are welcome to make our programs and processes
better and seek new innovations that will keep us a cutting edge community and organization.
General Fund Balance
A key indicator of the City's financial strength is the General Fund balance. Each year a primary focus
of the budget process has been to ensure that sufficient fund balances are available to provide
necessary funding for unanticipated needs or opportunities and to ensure satisfactory cash flow. In
2016, City Council adopted a formal General Fund Balance Policy that states that the City will maintain
a year-end General Fund balance of at least 50 percent (50%) of the General Fund expenditures,
including operating transfers. This policy was based on the City's past practice, government sector best
practices and an evaluation of the City's vulnerability to fluctuations in its largest revenue source, the
local income tax.
The General Fund balance, as a percentage of expenditures and operating transfers, has been well in
excess of 50% over the past five years, from 99.3% in 2013 to 86.1% in 2017. At year-end 2018, the
fund balance is projected to be 70.9%. While the fund balance has decreased, in large part due to
annual transfers from the General Fund to the Capital Improvement Tax Fund as well as due to some
key land acquisitions, this level of reserve remains strong and is considered favorable by the rating
agencies and has been highlighted by Moody's Investors Service, Fitch Ratings, and S&P Global Ratings,
as a rationale for the City's Aaa/AAA/AAA bond rating on its 2018 general obligation bonds. These
ratings reflect the highest rating available from all three agencies.
Operating Revenues and Expenditures
The City of Dublin operates from and administers several different types of funds, including the General
Fund, special revenue funds, debt service funds, capital project funds, capital construction funds,
enterprise funds, internal service funds, and fiduciary funds. Budgetary information for each type of
fund is contained within the 2019 Operating Budget document. However, in order to provide our
stakeholders with a concise depiction of operating revenues and expenditures, staff has combined
revenue and expenditures from the General Fund, the most prevalent fund, and the majority of the
special revenue funds to reflect operating activity:
• General
• Street Maintenance and Repair
• State Highway
• Cemetery
• Recreation
• Safety
• Pool
1-4
• Hotel/Motel Tax
• Enforcement and Education
• Law Enforcement
• Mandatory Drug Fine
• Mayor's Court Computer
• Wireless 911
The revenue generated in a number of the special revenue funds is insufficient to cover the
expenditures of those funds. As a result, it is necessary for the General Fund to subsidize those
operations. The funds which receive revenue from the General Fund are as follows: Street
Maintenance and Repair, Cemetery, Recreation, Safety and the Pool funds.
Operating Revenues
With income tax collections representing the City's most significant revenue source, the financial health
of the City is reflective of the health of the City's corporate residents, as employee withholding taxes
generally represent over 80% of the total income tax receipts. Based on the final movement of
employees from Nationwide Mutual Insurance Company (Nationwide) out of the City by year-end 2018,
as well as an anticipated reduction of employees from the Wendy's Company (Wendy's), the 2018
original income tax revenue projection reflected a 1.7% reduction over 2017 actual receipts. However,
year-to-date receipts through October 31, 2018 reflected a 0.1% increase over the same time period
in 2017. This better-than-expected reduction is due to growth in our existing withholding base, which
has reflected a 1.5% growth from October YTD 2017 versus 2018. Continuing with our conservative
approach to budgeting, the Administration has revised its original projected income tax revenue for
2018 to reflect a 1.2% decrease over 2017 actual receipts.
While our 2018 income tax revenue has exceeded expectations, we continue to be cognizant of the
volatility in this revenue stream. Over the past few years, we have seen a few large businesses leave
the City — Nationwide, JP Morgan Chase, and Verizon. Despite this loss, income tax receipts have still
grown an average of 1.6% over the last five years, showing the strength and stability of our existing
tax base. While the loss of these businesses is not ideal, the vacancy created by these departures
presents the City with an opportunity to market this office space to existing businesses, who may have
outgrown their current space, as well as to potential new businesses. United Healthcare, as a new
business to Dublin and Cardinal Health, an existing Dublin business, are two examples of businesses
that have taken advantage of open office space created by these vacancies.
The 2019 estimated income tax revenue reflects a 1.2% reduction over the revised 2018 projected
revenue. In estimating 2019 income tax revenue, Staff has taken into consideration the final movement
of employees from Nationwide, as well as a continued reduction in revenue from Wendy's. Additionally,
we have applied a 1% reduction across the board in our existing tax base. As a result, the 2019
estimate reflects $85,400,000 in income tax revenue.
Given the City's dependency on income tax revenues, the philosophy of conservatively estimating
revenues has been followed over the years because of the limited control the City has over revenues.
As a result of this conservative budgeting, operating revenues have continued to exceed the amount
budgeted. In 2018, the estimated operating revenues are projected to be $84.46 million, which
represents a 2.9% increase over the original 2018 budgeted revenues. This increase in actual revenues
over projections is attributable to better than expected income tax revenues, and an increase in revenue
from licenses and permits, as a result of the significant building activity occurring in the City. In 2019,
operating revenues are projected to be $86.79 million, which represents a 5.81% increase over the
1-5
original 2018 budgeted operating revenues. A large component of this increase is the anticipated sale
of the City's Development building. As part of the strategy noted earlier to consolidate many municipal
functions to what will become the new City Hall, it is expected that the City's development functions
(development, economic development, planning, zoning and building) will be moved to the existing
City Hall location. Additionally, in the fall of 2018, City Council approved the fee schedule for 2019.
That legislation increased many charges for services to ensure the appropriate level of cost recovery,
as determined by City Council.
Operating Revenues (in millions)
2018 2019
2016 2017
Projected Proposed
Budgeted Revenues $78.13 $80.41 $82.02 $86.79
Actual Revenues $87.09 $86.81 $84.46*
*estimate
Operating Expenditures
The annual Operating Budget is prepared using conservative revenue and expenditure estimates, which
historically has resulted in the projected operating expenditures exceeding operating revenues and the
reliance on the existing fund balances to offset the difference or "gap". However, it is generally
anticipated that the gap at the end of the year will likely be less than projected, or the operating
revenues will exceed the operating expenditures.
When the 2018 Operating Budget was prepared, the projected expenditures were expected to exceed
revenue by $4.79 million. However, remaining conservative in our planning, it is now anticipated the
operating expenditures will exceed the operating revenue by approximately $6.35 million. The primary
reason for expenditures exceeding revenue is related to capital expenditures in the General Fund.
Earlier in 2018, the City purchased property located at 5555 Perimeter Drive in the amount of $4 million.
Located adjacent to City -owned property including the Justice Center and Coffman Park, the building
situated on this 2.58 acres will be used to house City Hall in the near future. Its acquisition provided
the City an opportunity to consolidate City operations and create a center of municipal government at
a cost much lower than constructing a new City Hall. Additionally, during the fourth quarter of 2018,
it is anticipated that the City will purchase approximately 28.84 acres of land adjacent to the Rings
Farm, property purchased by the City in 2016. The estimated cost of this acquisition is approximately
$4.3 million. And finally, pursuant to the City's General Fund Balance Policy, $1,983,050 was
transferred from the General Fund to the Capital Improvement Tax Fund. This amount represented
the 2017 General Fund balance in excess of 75%. This policy was adopted so that excess in the
General Fund balance would be used for capital expenditures, not for ongoing operating expenditures.
1-6
As a result of expenditures exceeding revenue, the General Fund balance is expected to decrease from
$60.12 million at year-end 2017 to $52.84 million at year-end 2018. This level is 70.9% of the fund's
operating expenditures, $15.57 million more than the required 50% as stipulated by the General Fund
Balance Policy.
The 2019 Operating Budget reflects funding requests totaling $89.48 million in operating expenditures.
This represents a $2.67 million or 3.07% increase compared to the approved 2018 Operating Budget.
A comparison of the 2018 Operating Budget and the 2019 Proposed Operating Budget, by category, is
as follows:
Operating Expenditures (by category)
Capital Outlay a
Supplies
Other Charges & Expenditures
Contractual Services
Personal Services
$- $10 $20 $30 $40 $50 $60
Millions
02019 Proposed Operating Budget 0 201 Operating Budget
As evident in the chart above, the City's largest expenditure is for personal services. This component
is proposed to increase $1.46 million or 2.90% as part of the 2019 Operating Budget. These increases
will be discussed further in the Staffing and Compensation' section of this letter. Contractual services,
supplies and other charges and expenditures each increased, reflecting an overall increase of $1.56
million or 4.57% over 2018. Highlights of these increases are discussed in the Significant Changes
other than Personnel' section of this letter. Capital outlay decreased approximately $348,000 or
14.06%.
Based on the estimated operating revenues of $86.79 million, the expenditures are anticipated to
exceed revenue by $2.69 million. This budget reflects our practice of conservatively estimating revenue
while budgeting realistic expenditures. Each fund in which the expenditures are anticipated to exceed
revenue has sufficient fund balances to offset any difference. For this reason, the Administration
maintains that the 2019 Operating Budget is balanced.
1-7
However, with the exception of 2018, our conservative approach to budgeting has historically resulted
in the gap between expenditures and revenue at year-end being less than projected when the
Operating Budgets were prepared. While this budget proposes the use of existing fund balance(s) to
compensate for any fund in which the expenditures exceed revenue, the Administration recognizes that
year over year, the utilization of existing fund balance for recurring expenditures is not sustainable.
Should that start to occur, the Administration stands prepared to recommend adjustments to the
Operating Budget that bring expenditures more in line with revenues.
Operating Expenditures (in millions)
2016 2017 2018 Projected 2019 Proposed
Budgeted $79.30 $85.28 $86.81 $89.48
Expenditures'
Actual
$79.32 $79.86 $90.692
Expenditures
Actual
Encumbrances $3.84
Does not include encumbrances carried forward.
2 Conservative estimate based on expenditure of all appropriated funds. This amount includes the acquisition of property in
early 2018 as well as acquisition that is anticipated to occur during the 4" quarter of 2018, both of which were not budgeted.
From the standpoint of maintaining a sufficient level of reserves, if the operating revenues and
operating expenditures in 2018 are consistent with the budgeted amounts, the 2019 General Fund
year-end balance is projected to be approximately $53.09 million, or 71.38% of the 2019 General Fund
year-end expenditures and operating transfers, exceeding the 50% requirement by $15.90 million.
Staffing and Compensation
High quality services are a community hallmark of Dublin. To provide those services to our residents in
the most efficient manner, it is essential for the Administration to maintain the appropriate staffing
levels given the changing needs of the community. With the staffing changes proposed, the 2019
Operating Budget reflects funding for 406 full-time employees, which is the same level of full-time staff
authorized in 2018.
RM
Police — Net Change: 0
Addition of 1 Deputy Chief of Police
Increase of 3 Corporals
Reduction of 4 Police Officers
Reclassification of 1 Record Technician to a Records Supervisor
(Estimated Cost: $77,880)
The safety of our residents is our number one priority. The City has experienced significant growth
over the last 15 years and with projected development, that trend is expected to continue. In order to
accommodate the continued growth, it is necessary to build the personnel infrastructure, focusing in
2019 on the supervisory capacity of the department, providing growth opportunities and succession
planning.
The most notable change within the Police Department is the additional of a Deputy Chief of Police.
This position will provide a unique leadership development opportunity for the agency. The succession
planning efforts are always looking forward to our future needs and this position will allow us to develop
the skills and qualities necessary for the potential future Chief. This position will also provide the
department with an additional resource for liaison with other law enforcement and partner agencies
and will have the ability to manage and lead special projects.
We are also proposing the creation of three new Corporal positions within Support Services. The
position of Police Corporal was created about 15 years ago to provide the Patrol section of the Police
Department with continuous supervisor coverage. The position within the rank structure has been of
great benefit to the agency by providing additional leadership opportunities for staff, a more consistent
"street" presence for supervisors with an invaluable opportunity to hone their leadership skills before
becoming sergeants and lieutenants where their responsibilities include command over departmental
units or bureaus. We have identified the need to extend this leadership to the units in the Support
Services Bureau: the Community Impact Unit (CIU), the Community Education Unit (CEU), and the
Detective Section. These new leadership positions will provide more consistent supervisory capabilities
in the field during investigations, surveillance operations, search warrant execution, school policing,
and community education events.
Due to the internal promotional opportunities that these positions provide, the addition of these four
positions will be offset by the reduction of four Police Officers.
Additionally, we are requesting the reclassification of one Records Technician to a Records Supervisor
position. This supervisor would oversee the day to day operations of the Records section, ensuring
that metrics for customer service and records processing are met. This individual will assume the
responsibilities of supervising the property function in Police and special duty administration. The
oversight of this work is currently handled by the Accreditation Manager. This reclassification will allow
1-9
that individual to focus on the added duties associated with the accreditation and record keeping of
both Law Enforcement and Public Safety Communications Accreditation.
Parks & Recreation — Net Change: -1
Removal of Public Art Conservation/Contract Specialist
Removal of Contract Specialist
Addition of 1 Landscape Architect
Reclassification of 1 Landscape Architect to Landscape Architect Manager
(Estimated Savings: $66,745)
There are currently two positions vacant within the Parks & Recreation Department which have been
evaluated to better maximize efficiencies within the organization. The Public Art Conservation/Contract
Specialist is responsible for overseeing the maintenance and procurement processes for the inventory
of public art throughout the City and is a liaison for the Dublin Arts Council. The Contract Specialist
position is responsible for managing right-of-way maintenance contracts throughout the City as well as
other special projects.
Staff is proposing to create a new work unit, Park Development. Led by the current Landscape
Architect, whom we are proposing to reclassify as a Landscape Architect Manager (movement from 4.1
to 3.3 within the City's current Classification System), this unit will be responsible for inventorying all
park amenities and developing a formal asset management plan, similar to what has been established
in the Department of Public Works. Such a plan will more effectively organize maintenance and
replacement schedules, maximize longevity and allow for more proactive strategies to minimize costs.
Additionally, this unit will be responsibility for managing the maintenance, procurement and
deaccessioning of public art assets throughout the City as well as management of the landscaping
needs throughout the City's rights-of-way. Designing new and enhanced landscape beds internally,
managing contractors on a daily basis and maintaining general landscaping throughout the City will be
a focus of this new work unit. With the movement of some existing personnel, the reclassification of
the current Landscape Architect to a Landscape Architect Manager and the addition of one Landscape
Architect, we feel the creation of this new unit will allow for a greater focus on park development,
landscaping and maintenance and upkeep of the City's vast park system
Planning —Net Change: +1
Reclassification of 1 Permanent Part -Time Code Enforcement Officer to Full -Time
(Estimated Cost: $59,735)
Code Enforcement has maintained static staffing levels despite the City's continued growth. The density
of Bridge Park generates higher work load because of its urban form, which includes ongoing parking
and sign enforcement demands. And with the proposed expansion of the Historic District (ARB authority
1-10
to extend west towards I-270) there will be additional code enforcement demands given the higher
development, sign and landscaping standards that will eventually be in place. By further expanding
our capacity as proposed with this position, Code Enforcement staff can move towards a proactive
model of enforcement that is far more productive than a reactive mode. A discovery and preventive
means of code compliance is the preferred method and results in better communication, improved
efficiency and better customer service.
The 2019 Operating Budget reflects funding for nearly 190 part-time/seasonal positions. This level is
relatively consistent with the funding level provided in 2018.
The budget provides for an overall increase of 2% in non -bargaining unit salaries and wages as well
as the negotiated wage increase for employees covered by each of the three collective bargaining
agreements. The agreement with the Fraternal Order of Police provides for a 2.75% wage increase;
the agreement with the United Steelworkers of America provides for a 2% wage increase; and the
agreement with the Fraternal Order of Police — Ohio Labor Council provides for a 2.75% wage increase.
The proposed 2019 Operating Budget continues the provision of health insurance coverage to
employees through a high deductible healthcare plan with an associated health savings account (HSA)
or a Health Reimbursement Account (HRA). This plan continues to have annual deductibles established
with the City's annual contribution to employee's HSA/HRA account based on the coverage level and
not tied to the City's wellness program, Healthy by Choice (HBC). However, the City charges a premium
for medical coverage based on the coverage level. These premiums can be waived depending on the
employee and his or her spouse, if applicable, participating in the HBC program and meeting its'
standards.
The funding level for single and family coverage has been decreased for 2019 by 11.7% and 6.7%,
respectively. While our projected claims and expenses associated with our insurance programs are
expected to remain relatively constant, the overall contribution calculation was decreased by $500,000.
In 2018, in order to build the Employee Benefits Self -Insurance Fund back up to ensure a sufficient
level of reserve, a $500,000 contribution was incorporated into the calculation. As planned, the fund
balance has increased, resulting in a reduction to the 2019 contribution level.
The overall cost of the salary and benefits package proposed in the 2019 Operating Budget for all funds
(not just those funds identified on page 1-4) totals $53.00 million, which is an increase of $1.5 million
or 2.93% over the 2018 Operating Budget. This amount includes funding for existing positions as well
as the personnel changes noted above.
Significant Changes other than Personnel
The Administration has worked diligently to ensure that growth in ongoing operating expenditures are
kept to a minimum. By encouraging Staff to analyze operations to ensure our services are provided in
the most efficient manner, we have been able to maintain expenses at a level relatively consistent over
the past few years. However, there are some increases in expenditures that are unavoidable. The key
drivers behind the $2.67 million increase in operating expenditures from the original 2018 Operating
Budget and the proposed 2019 Operating Budget are as follows:
• $1,457,804 increase in costs related to salaries and benefits, as described above (operating
funds only).
• $115,745 increase in costs related to the City's refuse collection and recycling program. This
service, provided to our residents at no cost, is budgeted to cost nearly $2,812,000 in 2019.
• $118,750 increase in fuel costs. It is anticipated that fuel prices will increase over the next
year. Given that the City sells fuel to other entities, some of this increase is offset by additional
revenue.
• $263,700 increase in the cost of street salt used during winter weather events. In total, the
City has budgeted nearly $880,000 for street salt in 2019.
• An increase of nearly $65,000 has been programed for the City's contract with Franklin County
Public Health for the provision of public health services.
• Nearly $408,000 increase in property taxes. While the City is generally exempt from paying
property taxes, the acquisition of large tracts of land by the City that had previously been
classified as agricultural use (thereby qualifying it for a lower tax rate), results in a recoupment
charge upon removal from the agricultural program.
New Initiatives
In 2018, the City conducted the National Citizen Survey. We are extremely proud that 99% of the
respondents rated the City as an excellent or good place to live. However, we certainly will not rest
on our laurels. It is important that we continue to forward plan and make investments that will provide
the best quality of life and environment in which our residents and businesses can thrive now and in
the future. Funds have been programmed in 2019 to update the Bridge Street District travel
demand/land use model as well as conduct a Frantz Road alternative transportation lane feasibility
study. We recognize how important transportation is to our residents and our business community,
and these two studies will help influence future transportation decisions.
Additionally, funding to initiate a key component of the City's Aging in Place strategic plan is included.
In partnership with Syntero, a resource center for older adults and their caregivers will be created,
offering "navigation" services on Fridays and Saturdays, along with the development of a related
informational website. $56,500 in grant funding for Syntero will allow this Dublin -based behavioral
health agency to fund two part-time Navigators and one part-time Supervisor. This new service is in
response to feedback obtained during a series of community conversations held with residents and two
facilitated sessions held with more than thirty health, wellness and social service agencies that serve
the older adult populations.
1-12
Capital Improvements Program
To set the infrastructure conditions for economic vitality and a high quality of life, execution of the
approved 2019-2023 Capital Improvement Program (CIP) on time and on budget is essential. The
2019 Operating Budget appropriates funds to implement the first year of the five-year CIP, including
new assets and infrastructure as well as capital maintenance expenditures. Capital improvements
funded from the Capital Improvements Tax Fund in 2019 include design work associated with the
reconstruction of the North Pool (currently programmed for 2020), construction of the new Council
Chambers and related office space on the City's civic campus (located near the Justice Center and the
City's recently acquired property located at 5555 Perimeter Drive, which will house City Hall functions
in the near future), streetscape improvements at West Bridge Street and SR -161, and stream relocation
on Ring's Farm, the City's property acquired in 2016 for economic development purposes along Shier
Rings Road. Additional, funding has been programmed for design work associated with two major
roadway projects — the relocation of Shier Rings Road from Avery Road to Eiterman Road and the
construction of a roundabout at Avery Road and Shier Rings Road, which includes the relocation of Old
Avery Road. Other capital improvements programmed for 2019 from Tax Increment Financing (TIF)
funds or other capital funds include the land acquisition necessary for the Tuttle Crossing Boulevard
extension, and design work related to the US33/SR161/Post Road Interchange. Funds are also
programmed to continue extending water and sewer lines to areas currently not served.
As the City continues to age, the maintenance of the City's existing infrastructure is equally important.
For this reason, significant funding has been programmed in 2019 as part of the CIP to ensure that
City facilities, roadways, pedestrian tunnels, guardrails, waterlines and sewer lines remain in the best
condition possible. Details of the 2019 capital improvements are included under the Capital Project
Funds' tab of the budget.
The Administration is committed to meeting Council's strategic focus areas which are aligned to the
City's Vision and Mission Statements. The 2019 Operating Budget allocates resources recognizing these
commitments while exercising strong fiscal responsibility demanded, and deserved, by the community.
Respectfully submitted,
Dana L. McDaniel
City Manager
1-13
THIS PAGE LER BLANC IMEMIGNALLV
City of
Dublin
OHIO, USA
1-14
2019 OPERATING BUDGET -CITY OF DUBLIN, OHIO
City of
Dublin
OHIO, USA
Mission Statement
We are and always have been a proud local democracy. In our service, we strive to
provide the best quality of life and environment in which our residents and business can
thrive. We seek to ally our proud traditions with the best innovations of the future.
Core Values
The City of Dublin operates under a set of seven key core values: integrity, respect,
communication, teamwork, accountability, positive attitude and dedication to service.
Staff members use these seven values as the basis for daily decision-making, including
the decisions that go into the budget process.
1-15
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Dublin
Ohio
For the Fiscal Year Beginning
January 1, 2018
Executive Director
The Government Finance Officers Association of the nited tates and
Canada GFOA presented an Award for Distinguished Budget Presentation to
the City of Dublin for its annual budget for the fiscal year beginning anuary
8. n order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy document, as an
operations guide, as a financial plan and as a communication device. The
award is valid for a period of one year only. e believe our current budget
continues to conform to program re uirements, and we are submitting it to
the GFOA to determine its eligibility for another award.
1-16
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
City Council
Gregory S. Peterson, Mayor
Chris Amorose Groomes, Vice Mayor Jane Fox
Cathy De Rosa Christina A. Alutto
John Reiner Michael H. Keenan
Clerk of Council - Anne Clarke
City Administration
Senior Leadership Team
City Manager
Dana L. McDaniel
Assistant City Manager
Michelle Crandall
Director of Communications and Public Information
Sue D. Burness
Director of Development
Donna L. Goss
Director of Finance
Angel L. Mumma
Director of Human Resources
Homer C. Rogers
Chief Information Officer
Douglas E. McCollough
Law Director
Jennifer D. Readler
Director of Parks & Recreation
Matthew C. Earman
Chief of Police
Heinz W. Von Eckartsberg
Director of Public Works
Megan D. O'Callaghan
1-17
2019 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Dublin City Council Goals
The Dublin City Council has a long history of engaging in an annual goal setting process
to establish near and long-term priorities for the community. The 2018 annual retreat,
held March 2 with the Senior Leadership Team, provided an opportunity to review the
focus areas and associated priorities and strategies. Discussions included the following
topics:
• Aging in place
• Economics
• Mobility
• Connected Community
• U.S. Route 33 Corridor
• Development processes
• Additional ideas (i.e. improvements, City Council field trips, etc.)
From these discussions, City Council affirmed many significant initiatives and provided
direction to City staff within the context of the City's five strategic focus areas.
In preparation of the 2019 Operating Budget, each City division used strategic focus
areas as guidance for operational priorities for the upcoming year. Although not always
reflected as specific budget items in the operating and/or capital improvements budgets,
the daily functions and activities of all operating units are closely aligned with these
strategic focus areas, and, as such, are important to highlight as part of the overall
budget document.
Strategic Focus Areas:
1. Fiscal Health
The City ensures its financial health through the implementation and
coordination of sound fiscal policies.
Priorities:
• Maintain high bond ratings
Measure of the credit quality of the City
• Provide accurate and reliable revenue and expenditure forecasting
Ensure available resources are allocated to the highest priorities and
expenditures are effectively monitored and managed by the
administration
• Prioritize capital and funding plans for critical infrastructure
Adopt a capital improvement program that provides an appropriate
balance of maintenance of existing infrastructure and forward investing in
new infrastructure
• Maintain a transparent financial environment, free of fraud, waste and
abuse
Earn and maintain the trust of the public, business community, investors
and rating agencies by ensuring systems and processes are in place to
prevent fraud, waste, and abuse of public funds
1-18
2019 OPERATING BUDGET -CITY OF DUBLIN, OHIO
2. Economic Vitality
The City ensures its economic vitality through sound land use planning; forward
investing in infrastructure; and continuous focus on innovative economic
development programs in order to effectively compete regionally, nationally, and
globally.
Priorities:
• Develop sound land use planning
Apply sound land use policies that maintain the City's balance of
residential and commercial mix and keep the City relevant, competitive
and vibrant
• Invest in infrastructure
Focus on maintaining existing infrastructure to a high standard while
balancing the need for new infrastructure
• Compete regionally, nationally, and globally with its innovative economic
development programs
The future of the City's revenues and its residents' quality of life is
dependent on the presence of jobs in the City
Provide an innovative ecosystem
Provide an environment that promotes the synergy of a diverse set of
participants and resources seeking to grow the modern innovation
economy; one which generates new ideas, information, products,
technologies and jobs
3. Smart Customer Focused Government
The City is a high -performing organization that is accountable and responsive to
the needs and desires of the community and continuously improving on its best -
in -class services.
Priorities:
• Employ outcome based management systems
Develop and sustain a culture of continuous improvement throughout the
organization
• Seek shared service and partnership opportunities
The City has a tradition of leveraging shared services and partnerships for
innovative approaches to new and growing services and cost-saving
investments
• Develop City emoloyees'skills
Invest in City employees to continually increase technical and leadership
skills
• Provide best in class services
Provide the highest quality services possible Provide extraordinary
amenities
Community amenities make the City a special place to live and work as
provided by the City, philanthropy, or through partnerships
1-19
2019 OPERATING BUDGET -CITY OF DUBLIN, OHIO
4. Community Engagement
The City secures home rule powers and local self -governance for its residents
through proactive communication and has a focus on public input, volunteerism,
diversity, and inclusion.
Priorities:
• Ensure exemplary local democracy
The City is a proud local democracy responsible for self -governance
• Provide proactive and sustained communications
Keep the public and employees informed
• Involve the community
Resident involvement and active participation of residents and businesses
help to root people in their community
• Honor our diversity, diverse cultures and global engagement
The City's cultural diversity is growing and its global presence must grow
with it
5. Safe and Resilient Community of Choice
The City provides a secure and stable environment and continuously prepares to
respond to, withstand and recover from adverse situations.
Priorities:
• Safety
Public and employee safety — safety is the highest priority
• Emergency preparedness and management
The City of Dublin conducts hazard analysis and applies the four phases
of emergency management: mitigation, preparedness, response, and
recovery
• Sustainability
As humanity pushes up against the limits of the ecosystem to provide
resources and absorb waste, the City will find ways to continue growth
while reducing the environmental impact of that growth
• Community wellness
Promote and support the health/wellness of residents and corporate
citizens through innovative partnerships and programs
1-20
2019 OPERATING BUDGET— CITY OF DUBLIN, OHIO
The Relationship between City Departments/ Divisions and City Council's Goals and
Strategic Focus Areas
The matrix below organizes City Council's goals and strategic focus areas by departments/divisions in
the City. While every work unit has some level of responsibility for many of the goal areas, the matrix
is intended to only highlight the primary departments/divisions responsible for each goal.
Department /Division
mM
Council's Strategic Focus Areas
Smart
Customer
Fiscal Economic Focused Community
Health Vitality Government Engagement
Safe and
Resilient
Community of
Choice
Legislative Affairs
City Manager
Human Resources
Communications and Public
Information
Legal Services (Contractual)
Court Services
Records Management
Finance
Fiscal Administration
Taxation
Public Works
Solid Waste
Engineering
Street & Utilities Operations
Facilities Management
Fleet Management
Information Technology
Parks & Recreation
Parks Operations
Horticulture
Forestry
Cemetery
Recreation Services
Community Events
Outreach and Engagement
Development
Building
Planning
Economic Development
Police
1-21
2019 OPERATING BUDGET —CITY OF DUBLIN, OHIO
Dublin Community Profile
QAt,,,,
New Cantor Powell
9
Nnllm,e
Upper
Anma,aa
Columbus
The City of Dublin, Cho Is located on the Scioto River In the northwest part of the Columbus,
metropolitan area and encamp--_ nearly 25 square miles. The City Is home to more Iran
48,000 residents and more Iran 65,000 corporate atzens. In the 1970's, cempleton of the I
230 outebelt and development of the Ended Village Golf Cub and resdenta cemrtunity
began an extensive period of growth for the Ory. The City was platted] as a Village In 1810 and
offiaaly become a city In August 1987.
The Otys residents market offers something for every lifestyle, from historic neighborhoods to
contemporary condominiums and breathtaking esstates. The Ctys residents are primarily
upwardly mobile, aged 36 to 45 years, rtarrie] and employe], with a majority havingchlldren
tingathome . TheCp's commitment to an outstanding quality of life rakes It a great place
to live and rase a family.
The City owns more Dan 1,200 acres of parkland, maintains 60 public parks and 100+ miles of
bikepatlhs, these complement a heathy and actve community. Riverside Offing Park is the
Otysnewest park venture. Itres6 on both banksof the Scioto River, encompasses 16 61 acres
on the east side of the river, and 1968 acres on the west side of tlhe river. Constructon of
public plazas and an Iconic pedestrian bridge will link the two sides together. Master planing
for Le park has taken approximately six years and major park constructon Is planned during
2019 2021.
The City owns and operates the 110,000 sguaefoot Dublin Community Recreaton Center that
Indudesfimessfaallaes, two Indoor pools, classroom, acommunity, hal and the Abbey Theater
of Dublin. The City also owns and operates two outdoor municipal pools and a satellite
community center at Kaltenbach Park. In 2016, the City opened an outdoor skate park, the
design Is based on public Input and Incorporates features for all age groups, Including a parking
of and restroom fasllaes.
The City Is known as a leader In municipal In ovafions, Including tax Increment financing,
underground fiber opt¢, Wfi deployment and green Initatves. In 2011, the City was name]
a Smart2l Community by the Intelligent Community Foram for the fourth coossutve year.
1-22
2019 OPERATING BUDGET— CITY OF DUBLIN, OHIO
In 2010, the City was selected as a Top Seven Intelligent Community. In 2009, Forbes
recognized the City as one of the top 25 places to live in America. In October 2013, the City
welcomed visitors from around the world for the 2013 President's Cup at Muirfield Village Golf
Club. The President's Cup is a biennial golf tournament designed to give the world's best non-
European golfers an opportunity to compete in an international team competition. As a host
community, the City of Dublin became the only city in the world to have hosted The Solheim
Cup, The Ryder Cup and the President's Cup.
The City also boasts solid financial ratings; it has received successive Aaa ratings from Moody's
Investors Service since 2004 and AAA ratings from Fitch Ratings since 2001.
The City is home to the annual Dublin Irish Festival. The Festival was founded in 1988 by the
Dublin Irish Celebration and in 1992, the City assumed management of the Festival. The Festival
celebrated its 30th anniversary in 2017, growing from a small gathering to one of the largest
Irish cultural gatherings in the world. Attendance has averaged over 100,000 guests per year.
In 2012, it was named an International Festival & Events Association Pinnacle Awards (IFEA)
World Festival and Event City. More than 1,200 volunteers assist City employees with hosting
the Festival, held in Coffman Park, donating more than 10,000 hours of service. Highlights of
the Festival include Celtic music and dance, animals of Ireland, sports of Ireland, shopping, a
kidzone, and Irish foods. The Festival continues to implement environmentally friendly practices
to make landfill diversion easier. A 2018 Economic Impact Study showed the Festival generated
$8.5 million to bolster the Central Ohio region.
City of Dublin Annual Irish Festival
The City of Dublin sets the bar when it comes to police protection. The City was named one of
the top 100 safest cities in the U.S. by NeighborhoodScout and one of the Safest 50 Cities in
Ohio, by Safewise. In 2017, the City was ranked the Safest City in Ohio by SafeHome. Among
the factors considered by SafeHome was the FBI's latest report of how many and what types of
crimes occurred in each city over a single year, as well as income and education demographics.
Most City residents live in the Dublin City School District, the 10th largest school district in Ohio.
The District consistently ranks among the top districts in Ohio and educates more than 16,200
students. The three high schools have been consistently ranked in the top 35 schools in Ohio by
U.S. News and World Report:
1-23
Employer
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Top 10
Principal Business by Employment
Business
Cardinal Health, Inc.
Percentage
Approximate
of
Number of
Total City
Employees
Employment
Rank (2)
(1)
Cardinal Health, Inc.
Pharmaceuticals
1
4,800
36.97%
Ohio Health (3)
Medical &Administration
2
1,680
12.94%
Dublin City Schools
Education
3
1,574
12.12%
CareWorks Family of Companies
Insurance & Financial
4
865
6.66%
Fisery Corporation
Electronic Bill Payments
5
800
6.16%
Online Computer Library Center
Computer Library
6
740
5.70%
Express Scripts
Pharmaceuticals
7
720
5.54%
UnitedHealthcare
Insurance & Financial
8
700
5.39%
The Wendy's Company
Food & Beverage
9
636
4.90%
Introducing Great Solutions (IGS)
Energy / Natural Gas Retailer
8
470
3.62%
(1) Based on W -2's filed
(2) Full-time employee counts
(3) Includes Dublin Methodist Hospital, Dublin Health Center, Post Preserve/Frantz Road centralized business office,
Primary Care and MAXSports
Sources: City of Dublin Finance Department and Economic Development for 2018. Data sources includes the number of
W -2's filed with the City, news stories, public records, and employer telephone surveys. Employee counts may be
estimates, as many companies consider this data confidential.
Note: Bod text indicates Headquarters are located in the City of Dublin.
1-24
2019 OPERATING BUDGET- CITY OF DUBLIN, OHIO
Demographics
Population Growth by County (City of Dublin)
2018 2017 2016 2015 2014 2013 2012 2011 2010 2000
Coun Estimate Estimate Estimate Estimate Estimate Estimate Estimate Estimate Census Census
Delaware
4,090
4,419
4,165
4,246
4,207
4,170
4,091
4,037
4,018
4,283
Franklin
40,693
39,285
37,061
38,117
37,513
37,010
36,012
35,671
35,367
27,087
Union
3 317
3 622
3 415
3 310
2 092
2 611
2 382
2 366
2 366
22
Total
48,500
47,325
44,641
45,673
44,612
43,791
42,485
42,074
41,751
31,392
Household Growth by County (City of Dublin)
2018
2017
2016
2015
2014
2013
2012
2011
2010
2000
Coun
Estimate
Estimate
Estimate
Estimate
Estimate
Estimate
Estimate
Estimate
Census
Census
Delaware
1,462
1,483
1,478
1,453
1,453
1,453
1,445
1,437
1,437
1,437
Franklin
14,639
13,607
13,478
13,445
13,334
13,234
12,960
12,922
12,873
11,201
Union
1.136
1.071
1.012
982
861
771
680
675
674
8
Total
17,237
16,161
15,968
15,880
15,648
15,458
15,085
15,034
14,984
12,646
14,000
12,000
10,000
8,000
6,000
4,000
2,000
0
0-4 5-14
15-17 18-24 25-44 45-64 65-74 over 75
■ 2010
■ 2000
■ 1990
Race and
fthnicity
2010
2000
1990
White
33,853
28,044
15,225
Black
722
415
243
Native American
22
22
0
Asian/Islander
6,382
2,497
806
Other
772
414
0
Data Source: Mid -Ohio Regional Planning (MORPC) estimates and 1990, 2000, 2010 data from the US Census
Bureau (unless otherwise noted).
1-25
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Form of Government and City Organizational Structure
Form of Government
The City of Dublin was platted as a village under the laws of the State of Ohio in 1810. The City
of Dublin is a home rule municipal corporation and operates under its own charter. Voters
adopted the City's original Charter on July 24, 1979, and revised the charter in 1996. Both the
original Charter and the revised Charter provide for a City Council/City Manager form of
government.
The legislative authority is vested by the Charter by a seven -member City Council with
overlapping four-year terms. Three members are elected at -large and four members are elected
from wards. The City Council establishes compensation of the City of Dublin officials and
employees, enacts ordinances and resolutions relating to the services, tax levies, appropriations
and business regulations and trade; as well as other municipal duties.
The presiding officer is the Mayor, who is a member of City Council and is elected by City Council
for a two-year term. The Vice Mayor is also a member of City Council, elected by City Council for
a two-year term.
The City Manager is the chief executive and administrative officer of the City of Dublin and is
appointed by the City Council to serve at its pleasure.
City Organizational Structure
The City of Dublin's organizational structure is designed to support quality services in a
successful, efficient and effective manner.
The City Manager is supported by an Assistant City Manager, as well as a management team
comprised primarily of directors from across the organization.
City Manager
The City Manager is charged with the responsibility for the administration of all municipal affairs
as empowered by the Charter.
The City Manager is the chief administrative and law enforcement officer of the City of Dublin,
responsible to City Council for the day-to-day operations. Other responsibilities include advising
City Council regarding the financial status and future needs of the City of Dublin, reporting to City
Council on the general operations of City departments, divisions, offices, boards, commissions,
bureaus and agencies, as well as exercising leadership in the development of projects within the
City.
1-26
14 -- -
aen oraun cu aoauus& Department
City Council minions Fal
�maaua m,.aso. Bur, an
Sea at am
Manager City Manager
ttmam Pubucmemm communal Ptlminl4ative
Ace tam Fal Ponction
courts
Pal & PmIcW.mb Fuel Pan. liffarination Development
Recreation Tetmoms
am aen m pvniv vniv En
Re c Sam an] Street &
Operations
=<^w wm ao vnea�
neem Asem ea ce eeivpm
a f 7b
neem
E be and
ase M
1-v
THIS PAGE LER BLANC IMEMIGNALLV
OHIO, USA
1-28
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Staffing Comparison by Function
Full -Time Employees
This table and chart, and the table on the following page, reflect full-time employees only. The 2019
Operating Budget also funds approximately 190.79 FTE part-time and seasonal positions throughout the City.
2014 2015 2016 2017 2018 2019
General Government
93
99
101
103.5
106.5
106.5
Community Environment
59
60
59.3
59.8
59.8
60.8
Basic Utility Services
17
16
16.55
17.8
17.8
17.7
Leisure Time Activities
86
85
85
84
64
83
Security of Persons & Property
97
102
102
111
113
113
Public Health Services
1
1
1
1
1
1
Transportation
25
22
22.15
21.9
23.9
24
TOTALS 378 385 387 399 406 406
2019 Authorized and Funded Full-time
Staffing by Function
`Transportation
/ 24
Public Health Services 6%
1
0%
Security of Persons
Property
113
28%
Government
106.5
26%
60.8
15%
Leisure Time Activities
83 B
RMIasic Utility Services
21% 17.7
4%
1-29
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Full -Time Staffing by Work Unit
2019
Position Requests
2019 and Re -allocations
2014 2015 2016 2017 2018 2019 Increase/ Requests
Work Unit Funded Funded Funded Funded Funded Adopted (Decrease) (see footnotes)
City Council
2
3
3
3
3
3
0
Office of the City Manager
6
6
6
6
6
6
0
Human Resources
10
10
9.75
10
10
10
0
Communications and Public Information
7
8
8
8
8
8
0
Finance/ Office of the Director/Fiscal Adm.
10
11
10.5
11
12
12
0
Procurement
1
n/a
n/a
n/a
n/a
n/a
n/a
Taxation
6
6
5.5
5
6
6
0
Public Works/ Office of Director
2
7
7
5.5
5.5
5.5
0
Solid Waste Management
7
6
6.25
6.5
6.5
6.05
-0.45
(1)
Engineering
27
26
25.3
25.8
25.8
25.8
0
Parks and Recreation/ Office of the Director
n/a
n/a
5.25
3
3
4.5
1.5
(2)
Parks Operations
48
47
28.5
31.5
31.5
29.5
-2
(2)
Horticulture
n/a
n/a
7
7
7
7
0
Forestry
n/a
n/a
6
6
6
6
0
Development/Office of the Director
n/a
n/a
2
2
2
2
0
Economic Development
5
5
4
4
4
4
0
Building Standards
15
15
15
15
15
15
0
Planning
17
19
19
19
19
20
1
(3)
Fleet Management
9
9
9
9
9
9
0
Information Technology
13
13
14
15
15
15
0
Court Services/Records Management
4
4
4
4
4
4
0
Facilities Management
15
15
15
18
18
18
0
Outreach and Engagement
2
2
2
2
3
3
0
Street and Utilities Operations
21
22
22.15
21.9
23.9
24
0.1
(1)
Public Service/Engineering/Sign Shop
4
0
0
0
0
0
0
Cemetery Maintenance
1
1
1
1
1
1
0
Recreation Services
7
7
9.95
10.65
10.65
10.65
0
Community Recreation Center
15
15
11.3
10.9
10.9
10.9
0
Municipal Pool
n/a
n/a
1.25
0.95
0.95
0.95
0
Community Recreation Center - Facilities
10
9
9
6
6
6
0
Police
97
102
102
111
113
113
0
(5)
Community Events - Hotel/Motel Tax Fund
6
6
6
7
7
6
-1
(4)
Community Events - Recreation
n/a
n/a
n/a
n/a
n/a
1
1
(4)
Hotel/Motel Tax - Public Art
0
1
0.75
1
1
0.5
-0.5
(2)
Water Maintenance
1
1
1.6
2.6
2.6
2.75
0.15
(1)
Sewer Maintenance
9
9
8.7
8.7
8.7
8.9
0.2
(1)
Employee Benefits Self Insurance
1
1
1.25
1
1
1
0
111411fil 111l 111-1 Ixlil
NOTES
(1) - Split changes to re -allocate .45 of FT amongst the Streets & Utilities work unit.
(2) -The current positions of Public Art Conservation/Contract Specialist within Hotel Motel Tax Fund, and the Contract Specialist
position within this budget will be removed and combined into one reclassified position for a new Landscape Architect (4.3). This
position is included in the budget of the Parks & Recreation/Office of the Director. The current Landscape Architect position will be
re-classified to a higher step (4.1 to 3.3) and be re -titled as a Landscape Architect Manager. One Maintenance Crew Supervisor will
be moved from Parks Operations to the Park Director's Office.
(3) - Convert one PPT Code Enforcement position to a FT Code Enforcement position.
(4) - Re -allocate 50% of the Event Administrator position and 50% of the Event Coordinator position to a new Parks & Recreation -
Community Events work unit.
(5) -The following re -allocations have been requested: Re -allocate one Records Technician II position to a Records Supervisor
position; re -allocate three (3) Police Officer positions to Police Corporal positions; re -allocate one Police Officer position to a Deputy
Chief position.
1-30
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Part -Time Staffing by Work Unit
Diff
2014 2015 2016 2017 2018 2019 2018 vs
Work Unit Funded Funded Funded Funded Funded Adopted 2019 Notes:
City Council/Legislation
7
7
7
7
7
8
1
(1)
Office of the City Manager
2
2
2
3
3
2
-1
(2)
Human Resources
0
0
0.5
0
0
0
0
Communications and Public Information
2
2
2
2
2
2
0
Finance/ Office of the Director
1
1
1
1
0
0
0
Taxation
2
2
2
2
2
2
0
Public Works/ Office of Director
1
1
1
1
1
1
0
Solid Waste Management
3
3
2
2
1
1
0
Engineering
0
2
2
2
2
2
0
Parks and Recreation/ Office of the Director
N/A
N/A
0
0
0
0
0
Parks Operations
45
45
45
22
22
22
0
Horticulture
N/A
N/A
N/A
18
18
18
0
Forestry
N/A
N/A
N/A
10
10
10
0
Development/Office of the Director
N/A
N/A
1
1
1
0
-1
(3)
Economic Development
1
1
1
1
1
1
0
Building Standards
0
1
1
1
0
0
0
Planning
5
4
4
4
4
3
-1
(4)
Fleet Management
0
0
0
0
0
0
0
Information Technology
2
3
4
4
4
4
0
Court Services/Records Management
1
1
1
1
1
1
0
Facilities Management
4
4
4
5
5
5
0
Outreach and Engagement
1
2
2
2
1
1
0
Street and Utilities Operations
10
10
6
6
4
4
0
Street -Engineering
0
0
0
0
0
0
0
Cemetery Maintenance
2
2
2
2
2
2
0
Recreation Services
32.5
33.5
28.32
33.05
26.91
27.4
0.49
(5)
Community Recreation Center
48
48.8
53
50
45.21
49.32
4.11
(6)
Community Recreation Center - Facilities
0
0
1
0
0
0
0
Municipal Pools
65.25
65.25
65.25
65.25
18.59
18.07
-0.52
(7)
Police
0
0
0
0
0
0
0
Community Events - Hotel/Motel Tax Fund
7
8
8
10
3.5
3.5
0
(8)
Community Events - Recreation
N/A
N/A
N/A
N/A
N/A
1.5
1.5
(8)
Hotel/Motel Tax - Public Art
0
0
0
0
0
0
0
Water Maintenance
1
1
1
1
1
1
0
Sewer Maintenance
2
2
1
1
1
1
0
Employee Benefits Self Insurance
1
1
0
0
0
0
0
TOTALS
246
252.55
248.07
257.3
187.21
190.79
3.58
Notes:
(1) - An intern position has been added to assist City Council with research and projects.
(2) - Removed position of the Director of Strategic Initiatives/Special Projects.
(3) - Intem position removed. Funding re -allocated to additional hours for the Intern position in Economic Development.
(4) - Convert on PPT Code Enforcement position to a FT Code Enforcement position.
(5) - Part-time FTE's are increasing slightly due to new programs being offered.
(6) - Part-time FTE's are increasing due to new programs being offered, however increases in wages expense will be offset by revenues.
(7) - Part-time FTE's are decreasing. Note: The 2018 staffing number has been re -calculated using FTE's for a three month seasonal
operation.
(8) - Part-time FTE's were moved from Recreation Services to Community Events - Recreation for administrative support and for facilities reservations.
Note: The 2018 staffing number has been re -calculated using FTE's for a three month seasonal operations.
1-31
2019 OPERATING BUDGET— CITY OF DUBLIN, OHIO
The Relationship between Funds and City Departments/Divisions
The City of Dublin's organizational structure consists of Departments/Divisions performing various
activities necessary for the City's operations, while the City's finances are reported in Funds. The
following table is provided as a guide to understand the use of Funds by Department/Division.
Department /Division
C
3C
LL
_
S
ecial Revenue Funds
Enterprise
Funds
X =
m 00 0 E �'
V 3 a N 0
S = V =
A Im ir' 0 C O V N
0 MQ
u c a m 13 v d 13 °�' 3 i E
v x v
°"' 3
3 to
Legislative Affairs
X
City Manager
X
Human Resources
X
Communications and Public
Information
X
Legal Services (Contractual)
X
Court Services
X
X
Records Management
X
Finance
X
Fiscal Administration
X
X
Taxation
X
X
Public Works
X
Solid Waste
X
Engineering
X
X
X
X X
Street & Utilities Operations
X
X
X X
Facilities Management
X
X
Fleet Management
X
Information Technology
X
I
I
I
I
I X
Parks & Recreation
X
X
Parks Operations
X
X
Horticulture
X
Forestry
X
Cemetery
X
Recreation Services
X
X
Community Events
X
X
Outreach and Engagement
X
X
Development
Building
X
Planning
X
Economic Development
X
Police
X
X
1-32
y.
y
a
i
City of
Dublin
OHIO, USA
2019 OPERATING BUDGET
FINANCIAL POLICIES AND BUDGET STRUCTURE
THIS PAGE LER BLANC IMEMIGNALLV
Clty Of
Iblin
OHIO, USA
2019 OPERATING BUDGET— CITY OF DUBLIN, OHIO
FINANCIAL MANAGEMENT POLICIES
OPERATING BUDGET POLICIES
• The City will pay for all current expenditures with current revenues and fund
balances. The City will avoid budgetary procedures that balance current
expenditures at the expense of future years, such as postponing expenditures,
underestimating expenditures, overestimating revenues, or utilizing short-term
borrowing to balance the budget.
• The budget will provide for adequate maintenance and repair of capital assets and
for their orderly replacement.
• The City will protect against catastrophic losses through a combination of insurance
and self-insurance funded programs.
• The City will maintain a budgetary control system to help it adhere to the budget.
• Financial reports, which compare actual performance with the budget, are available
on-line for budgetary review by the departments/divisions.
RESERVE POLICIES
The City will appropriate $150,000 to a contingency account in the General Fund to
provide for non-recurring and unanticipated expenditures.
In accordance with the City's General Fund Balance Policy, the operating budget
will be prepared in a manner in which the projected year-end General Fund balance
will be equal to or greater than 50 percent of the actual General Fund operating
expenditures.
CAPITAL IMPROVEMENT PROGRAM POLICIES
The City will develop a five-year Capital Improvements Program on an annual
basis.
The City will enact an annual capital improvement budget based on the multi-year
Capital Improvements Program.
The City will coordinate development of the capital improvement budget with
development of the operating budget.
2-1
2019 OPERATING BUDGET— CITY OF DUBLIN, OHIO
DEBT MANAGEMENT POLICIES
• The City will confine long-term borrowing to capital improvement projects.
• When the City finances capital projects by issuing debt, it will repay the debt within
a period not to exceed the expected useful life of the project.
• The City will evaluate issuing debt and pay-as-you-go financing to maintain
flexibility for the future.
• The City will continually seek to maintain and improve our current bond rating to
minimize borrowing costs and to ensure that access to credit is preserved.
• The City will follow a policy of full disclosure on financial reports and official
statements.
REVENUE POLICIES
• The City will estimate its annual revenues by a conservative, objective, and
analytical process.
• Non-recurring revenues will be used only to fund non-recurring expenditures.
• The City will encourage a diversified and stable local economy to avoid excessive
reliance on any one industry or business for income tax revenues.
• The City will update the Cost of Services Study on a bi-annual basis to calculate
the costs of providing services and consider such information when establishing
user charges.
PURCHASING POLICIES
• Purchases will be made in accordance with federal, state, and municipal
requirements.
• Purchases will be made in an impartial, economic, competitive, and efficient
manner.
• Purchases will be made from the lowest priced and most responsive vendor.
Qualitative factors such as vendor reputation and financial condition will be
considered, as well as price.
2-2
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
ACCOUNTING AND FUND STRUCTURE
Basis of Accounting
The City follows the guidance of the Government Accounting Standards Board (GASB) Statement
No. 34 in presenting its annual financial statements. Statement No. 34 requires that both
government -wide full accrual basis statements, and fund -level modified accrual basis statements
be included in annual reports. Under the full accrual basis of accounting, revenues are recorded
when earned, and expenses are recorded at the time a liability is incurred, regardless of the
timing of the related cash flows. Under the modified accrual basis of accounting, revenues are
recorded when received, or if they are both measurable and collectible within 60 days after year-
end (soon enough to pay currently maturing liabilities). Expenditures are recorded when the
related fund liability is incurred, with the exception of certain long-term liabilities which are
recognized only when expected to be liquidated with existing resources (such as some
compensated absences), or debt service which is recognized when due and paid.
The City produces a Comprehensive Annual Financial Report (CAFR), in conformance with the
guidelines prescribed by the Government Financial Officers Association (GFOA). The GFOA awarded
the Certificate of Achievement for Excellence in Financial Reporting to the City for its CAFR for the
fiscal year ended December 31, 2017. This is the highest form of recognition for excellence in
financial reporting. A copy of the CAFR can be obtained from the Finance Department or on the
City's website at www.dublinohiousa.gov.
Fund Accounting — Fund Types
The City of Dublin operates from and administers several different types of funds. A fund is a
group of related accounts that is used to maintain control over resources that have been
segregated for specific activities. Like other state and local governments, the City uses fund
accounting to ensure and demonstrate compliance with finance related requirements.
The following are the fund types used by the City:
General Fund: The General Fund is the primary operating fund of the City and is used to account
for all financial resources except those required to be accounted for in another fund. The largest
revenue source to the City's General Fund is the local income tax. The General Fund is used to
finance many of the services traditionally associated with local government, including parks,
planning, economic development and the general administration of the City government, as well as
any other activity for which a special fund has not been created.
Special Revenue Funds: Special revenue funds are used to account for the proceeds of specific
revenue sources that are legally restricted to expenditures for specified purposes. The City's special
revenue funds include the Street Maintenance and Repair Fund, into which the City's share of
gasoline taxes and motor vehicle registration fees are deposited; the Recreation Fund, for user fees
associated with the City's recreation programs; and the Safety Fund, into which property tax
revenues earmarked for police services and contractual revenues for provision of dispatching
services to Washington Township, Norwich Township, the cities of Hilliard and Upper Arlington are
deposited. The City also has special revenue funds for operation of the City's special events, outdoor
pools, and for other purposes.
2-3
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Debt Service Funds: Debt service funds are used to account for the accumulation of resources for,
and the payment of, general long-term debt principal, interest and related costs. Included are funds
for general obligation debt as well as funds generated by special assessments for debt issued to
finance those specific projects.
Capital Proiects Funds: Capital projects funds are used to account for financial resources set aside
for the acquisition or construction of major capital facilities (other than those financed by proprietary
funds and trust funds).
Capital Construction Fund: In recent years, the City issued debt to fund the costs of capital
improvements throughout the City. It was established to account for the funding of these
construction projects with the objective of ensuring that only appropriated funds pertaining to the
projects are utilized; this fund will be closed out when the projects are completed.
Permanent Funds: Permanent funds are used to account for and report resources that are restricted
to the extent that only earnings, and not principal, may be used for purposes that support the
reporting government's programs. The Cemetery Perpetual Care Fund is considered a permanent
fund.
Enterprise Funds: Enterprise funds are used to account for operations that are financed and
operated in a manner similar to private businesses, where the costs of providing goods or services
to the general public on a continuing basis are financed or recovered primarily through user charges.
The City operates the following enterprise funds:
Water Fund: The Water Fund is an enterprise fund that accounts for activities associated with
the City's water supply. The City is connected to the City of Columbus water system, which
provides supply, purification and distribution services. The City is responsible for the
construction and maintenance of the water lines. Revenues are derived from user charges,
specifically surcharges based on consumption and one-time initial tap -in fees. Expenses relate
to the ongoing maintenance of the system.
Sewer Fund: The Sewer Fund is an enterprise fund that accounts for activities associated with
the City's sanitary sewers. The City is connected to the City of Columbus sanitary sewer system,
which provides sewage treatment services. The City is responsible for the construction and
maintenance of the sanitary sewer lines. Revenues are derived from user charges, specifically
surcharges based on usage and one-time initial tap in fees. Expenses relate to the ongoing
maintenance of the system. The City's storm sewers and drainage systems are not included in
the fund's activities, but are instead included in governmental activities.
Sewer Construction Fund: In recent years, the City issued debt to fund sewer lining and repair.
This fund accounts for the funding of construction projects with the objective of ensuring that
only appropriated funds pertaining to each project are utilized. This fund will be closed out when
the projects are completed.
Internal Service Funds: Internal service funds are used to account for the financing of goods or
services provided by one department or agency to other departments or agencies of the City, or to
other governmental units, on a cost -reimbursement basis. The City maintains two internal service
funds to account for the City's employee benefits self-insurance plan and workers' compensation
2-4
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
self-insurance plan activities. Citywide program expenditures are incurred in the funds and the City's
various departments reimburse the internal service funds for those costs.
Fiduciary Funds These funds are used for assets held by the City in a trustee capacity or as an
agent for individuals, private organizations, other governmental units, and/or other funds. Agency
funds include deposits and unclaimed monies held for individuals and private organizations,
hotel/motel taxes collected on behalf of the Dublin Convention and Visitors Bureau, building
surcharges, sewer capacity charges, the Central Ohio Interoperable Radio System (COIRS), and the
Property Assessed Clean Energy (PACE) Fund.
2-5
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
BUDGET PROCEDURES
Budgetary Control System
In addition to internal accounting controls, the City maintains budgetary controls. The objective of
these budgetary controls is to ensure compliance with legal provisions outlined in the annual
appropriation ordinance approved by City Council. Activities of all funds, including transfers and
advances, are included in the annual appropriation ordinance. All funds except Agency Funds are
legally required to be budgeted. Upon adoption of the annual appropriation ordinance by City
Council, it becomes the formal budget for City operations. The appropriation ordinance controls
expenditures at the object level and may be amended or supplemented by City Council during the
year as required. Appropriations within a functional unit may be transferred within the same unit
with approval of the City Manager.
Financial reports, which compare actual performance with the budget, are available internally to
directors to review the financial status and measure the effectiveness of the budgetary controls.
City Council receives copies of the City's Year -To -Date Budget Report on a monthly basis, and also
receives a quarterly financial report and update from the City's Director of Finance. The City
maintains an encumbrance accounting system as a technique for accomplishing budgetary control.
At the end of the year, outstanding encumbrances are carried forward to the new year and
unencumbered amounts lapse.
Department/Division budgets are monitored on a daily basis to ensure that appropriations of fund
balances will not be overdrawn.
The City contracts for an annual external audit with either the Auditor of State's office or an
independent public accounting firm. This audit is conducted according to standards established by
the Auditor of State and includes a budgetary audit for compliance with requirements of the Ohio
Revised Code, as well a review of the City's internal accounting controls and policies.
Basis of Budgeting versus Basis of Accounting
Basis of budgeting refers to when revenues and expenditures or expenses are recognized in the
accounts. Budgets for all City's fund types are prepared on a cash basis wherein transactions are
recorded when cash is received or disbursed, or when a commitment has been recorded as an
encumbrance against an applicable appropriation. The fund balances shown are unencumbered
cash balances.
The basis of budgeting used for each fund in the operating budget is not the same as the basis of
accounting used in the financial statements prepared at year-end for external reporting purposes.
The basis of budgeting differs from the generally accepted accounting principles (GAAP) used for
the City's year-end financial statements contained in the Comprehensive Annual Financial Report
(CAFR). The General Fund, all special revenue funds, and all capital projects funds, all known as
governmental funds, are accounted for using the modified accrual basis of accounting. Under this
basis of accounting, revenues are recognized when they become both measurable and available.
The availability period for the City is defined as 60 days after year-end. Expenditures are recorded
generally when the related fund liability is incurred. PProprietary funds, which include enterprise;
internal service and agency funds along with agency funds, are accounted for in the CAFR using the
accrual basis of accounting.
2-6
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Under this method, revenues are recorded when earned and expenses are recorded at the time
liabilities are incurred.
Differences in treatment exist between the cash -encumbrance basis of budgeting and the GAAP
method of accounting for principals and interest, capital outlays, and depreciation. Notable is the
difference for encumbrances; they are recorded as a reserve of fund balance on the modified accrual
basis, but recorded as an expenditure on the cash basis.
Appropriations
Activities of all funds, including transfers and advances, are included in the annual
appropriation ordinance. All funds except agency funds are legally required to be appropriated.
City Council is required by Charter to adopt an appropriation ordinance prior to the beginning of the
ensuing fiscal year. The appropriation ordinance controls expenditures at the fund and function or
major organizational unit level (the legal level of control) and may be amended or supplemented by
City Council during the year as required. Appropriations within an organizational unit may be
transferred within the same organizational unit with the approval of the City Manager.
Unencumbered appropriations lapse at year-end and may be re -appropriated in the following year's
budget. Encumbrances outstanding at year-end are carried forward in the following year. The prior
year appropriations corresponding to these encumbrances are also carried forward as part of the
budgetary authority for the next year and are included in the revised budget amounts shown in the
budget to actual comparisons.
Modification to the Budget — Supplemental Appropriations
Amendments to authorized appropriations may be made from time to time as changing
circumstances dictate. These are recommended to City Council by the City Manager, usually on a
quarterly basis, along with the rationale supporting the request(s). Such budget amendments must
be approved by ordinance of City Council.
Encumbrances
The City establishes encumbrances by which purchase orders, contracts and other commitments are
recorded to set aside a portion of the applicable appropriation. An encumbrance reserves the
available spending authority as a commitment for a future expenditure.
The Annual Budaet Process
The City recognizes the importance of long-term strategic planning as evidenced by its
comprehensive annual planning. Similarly, it recognizes that prudent financial planning considers
the multi-year implications of financial decisions. The City takes a conservative approach to
budgeting both revenues and expenditures based on past experience, the volatility of the revenue
source, inflation and other economic conditions, and the cost of providing services.
Balanced Budget - The Annual Operating Budget reflects the City's practice of conservatively
estimating revenue while budgeting realistic expenditures. Consequently, operating revenues in a
given year may exceed expenditures. However, each fund in which the expenditures are anticipated
2-7
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
to exceed revenues must have sufficient fund balances to offset the differences. For this reason,
the City's administration maintains a balanced budget. Budget balancing strategies will be
considered when necessary such as reducing expenditures through improved productivity, creating
new service fees or increasing fees for users of specific services, or reducing or eliminating services.
Annual Budget Calendar - City Council has adopted an annual budget calendar. The calendar
has established timeframes for preparing, reviewing, and adopting the City's Tax Budget, Five -
Year Capital Improvements Program (CIP) and the Annual Operating Budget. The calendar is a
planning tool that provides consistency from year-to-year and ensures the budget documents are
adopted in a timely manner.
Tax Budget - The City is required by state statute to adopt an annual appropriation cash basis
tax budget. All funds except agency funds are legally required to be budgeted utilizing
encumbrance accounting.
The Tax Budget is the first legally required step in the annual budget process and represents the
City's first estimate of its anticipated financial condition, resources, and expenditure needs for the
next fiscal year. The primary purpose of the Tax Budget is to set property tax rates and allocate
local government fund dollars.
The Tax Budget is adopted by City Council, after a public hearing is held, by July 15 of each year.
The Tax Budget is submitted to the Franklin and Delaware County Auditors, as Secretaries to the
County Budget Commissions, by July 20 of each year, for the period January 1 to December 31 of
the following year. Union County no longer requires submission of a Tax Budget. The Franklin
County Commission (the Commission) determines if the budget substantiates a need to levy the
full amount of authorized property tax rates and reviews revenue estimates. The Commission
certifies its actions to the City on or around September 1. As part of this certification, the City
receives the official certificate of estimated resources, which states the projected revenue of each
fund. On or about January 1, the Certificate of Estimated Resources is amended to include
unencumbered fund cash balances at December 31. Prior to December 31, the City must revise its
budget so that total contemplated expenditures from any fund during the ensuing total fiscal year
will not exceed the amount stated in the Certificate of Estimated Resources. For the 2019 budget
year, the tax budget was approved by City Council on June 25, 2018 and was forwarded to the
Franklin County Budget Commission before the deadline of July 20, 2018.
Five -Year Capital Improvements Program — The City prepares a five-year capital plan that is
updated annually. The plan prioritizes all anticipated capital projects and determines the
availability of funding. The operational costs associated with the maintenance and operations of a
proposed capital item are estimated and included in the Annual Operating Budget.
Annual Operating Budget — The City prepares an Annual Operating Budget. This document
serves as the financial operating guide for the City and includes the funding for the capital budget.
The Annual Operating Budget is prepared on a cash basis.
W
City of
Dublin
OHIO, USA
2019 OPERATING BUDGET
BUDGET CALENDAR
THIS PAGE LER BLANC IMEMIGNALLV
Clty Of
Iblin
OHIO, USA
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
TIME FRAMES FOR THE 2019 BUDGET PROCESS
Function Descri tion
Tar et Date
Res onsila Par
Submit Certificate of the Total Amount
On or about January 1
Finance
Available for Expenditure; from all sources,
(first week of new year)
including balances from previous year
City Council goal setting for the following year
On or before June 30
City Council/City
Manager/Senior Leadership
90 days after City Council's
GFOA Budget Award submission
adoption of Annual
Finance
Operating Budget
CIP kick-off memo to departments/divisions
First week of April
City Manager/Director of
Finance
Submit CIP project proposal forms to Director
On or before first week of May
All City Department/Division
of Finance
Directors
Complete Tax Budget
On or before May 1
Finance
Schedule reading of the Tax Budget
May
City Council/Finance
Meet with Department Managers to discuss
June
City Manager/Finance
CIP proposals
End of June
Staff Proposed Funding Request document
[Request response from City
submitted to City Council for review as
Council as to any projects
City Manager/Finance
Information Only'
excluded from the document
that they would like to have
included by July 1
Revenue estimates for CIP presented by the
Director of Finance to City Council during the
June/July
Director of Finance
City Council meeting
Complete discussions and final update of the
On or before August 1
City Council/City
proposed CIP
Manager/Director of Finance
Request information from Department/Division
Directors in regard to contemplated operating
On or before June 30
Finance
budget revenues and expenditures for the
following year
File Tax Budget with the Franklin, Delaware
On or Before July 20
Finance
and Union County Auditors
Submit proposed CIP document to City Council
August
City Manager/Director of
Finance
ht Reading of CIP by City Council
First meeting in August
City Council
Finance Committee of the Whole (workshop)
August / September
City Council/City
review meeting(s) for CIP
Manager/Director of Finance
2nd Reading and Public Hearing/Approval of CIP
September
City Council
by City Council
Finalize CIP document to include any changes
Distribute to City Council and
approved by City Council; submit to printer for
staff by end of September
Finance
final document
�•7
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Function Descri tion
Tar et Date
Res onsija Par
HR meet with Departments/Divisions as
needed to review organizational charts,
June/July
personnel proposals (new or reclassifications)
HR/Department Directors
and justifications for staffing requests
Meet with Management Assistant to discuss
performance measurements for the Annual
On or before May 30
Finance
Operatinq Bud et
Annual Operating Budget kick-off memo to
On or about August 20
City Manager/Director of
Departments/Divisions
Finance
Payroll budget preparation
Mid -September to early
FinanceHR
Finance/HR
Insurance rate analysis
October
revenue projections
Receive Official Certificate of Estimated
Mid -September
Finance
Resources from Franklin County.
Submit budget requests with supporting
On or about September 21
Department/Division
documentation to the Director of Finance
Directors
Finance analysis and compilation of draft
October
Finance
Annual Operating Budget
Adoption of Resolution Accepting the Amounts
and Rates As Determined By The Necessary
On or before October 1
City Council/Finance
Tax Levies and Certifying Them to The County
Auditor
City Manager's operating budget
October
City Manager/Director of
recommendations
Finance
Management presentations of Annual
Operating Budget to Administrative Committee,
Late October to early
Community Development Committee, Finance
November
Department/Division
Committee and Public Service Committee
Directors
Annual Operating Budget — lit reading
Early November
City Council
Review of Annual Operating Budget by the
Mid -November
City Council
Finance Committee of the Whole
Annual Operating Budget — 2nd reading
Mid to late November
City Council
Submit Annual Appropriations Ordinance for
November / December
City Council
next fiscal year two readings)
Submit approved Annual Appropriations
On or about January 1
Finance
Ordinance to County Auditor
2-10
2-11
n .. In lnw min �o lnmmww�oo
m..o m
�oovm..o min ..Nn.. m.. nnvm
m
on�o�m neo m O In m rww
N w
Nrn rn nw wmN..w ow n
R vin nln lmm�wo
��rvrv�rio
lo n N.
N. R mom o�om win .. neo In In
�n
o
ry
nrvmai �o
mvio ori aim wai vi aio rvaiory
\ � c
E
m
o
morin v�o m In lnv no
Nmm Nw.. In Nm
o .�.
w
in �oNNm�ovwNmw�In �o Nm w
moo w.. wmnln .. �o ry � N
m
ry
a ry v v ry
m u mo
In
m
N C w
W
O
O O O ''''
''''
O O O O O O O O O O O
O
O O O
o
O N O O O O In In O O O
min lo nm von o Oo
sO
o
vi In o
v o vi ai ai m o v o
m
ii
2
W
n �o w
m In In o o n In In m�
U;S S S N O
E W
E W
ai
Ifl .i N .i
C
G-
N C
W i �
Q F
Ifl
Ifl O w Ifl ' O Ifl O O Ifl O O O '
O �D '' Q
O O O O O O O O O O O O O O ' O O
T O
m O N
O w O O O O O O O O O O O O O O
Ifl
m O Ifl T Q m O w m N N Ifl
m Ifl
m T w
T O n
O Q O O w O O O N O Ifl Ifl O O �D O
Q T O m n m T� �D Ifl T or Ifl .y
i
o
m
�mvo
mo mry rvm
vo ti
moo m n o .Wi
ovm m �0 0
y v
N
W X
W
Ifl O w
Q
�D Ifl co n n In n m T Ifl T m O
T T n O
Ifl w T Q m n Ifl O N O m n �D .y Ifl
W W W
n
O w O �D �D �D m n N Q T Q �D O
T O .y �D
In O w N In N In ka w O Q .-i N T ka n
L
O
m O N Q T �D Q w� Ifl m O
w n w
W
Q Q m O N W m �D N �D m
N O N
O In � m N w� T If` y kc N N .y � Q
O.
N
y m .y .-i h �D
M"
M. . M N Q N M m .y m
J
~
Tm
W w Q
O
O O O O O
Ifl �D
O O ' ' ' ' ' ' ' ' ' ' ' ' '
�C
O
O O O O O
Q T
Ifl O
E
y �
W �
Q
N
O n T O O In ra n N O In O In
O O
f O O m O O O O O O O O O O O
U v
W]
.i
n T n N T or w .-i w n n
Q O
n T O O O Ifl O Ifl T O O O Ifl w O
m m
m
N C
w
Ifl T Ifl .y n w m
.y
m w T Ifl n n N m U) Ifl Q
E
a+
W �
T
n n O m m Ifl T ka n w n w O
Q w Q
N Ifl n m m n w w T n ra �D .y O w .y n
.y T �D .y m N N .y w kD .y T m O w w O
Ifl n O
Ifl T .y m n lfr l O N O m Ifl
U) U) w O T m N T O n
p L
m
w
m O T n MMQ Q Q �D m N N O
m m m - O w m m m
T .ni
mm .ni
O N n T O T Q O Q Q N T
In n w �D n T .y N O n w �D m
Ip N
N
I m
N
T
U N
n
m
C
E
W
W W
K U
U
C
C LL
W
O w
0 X W_ W_
D dW.
W
w d
Z W F F
C C
LL N O D W W
W 0 EEi EEi
W IL F Ifl w -O
W O_
W y O. F_ E
Z
C
w C C C WWWr IC
W O O W W IL
W
E
U W p-
W o Www
N N rWW
F W I
Z W F F
Z N C 01 !n W U
W
W W .Z
Y IL N W F d d~
W C T O X L `y U a+ W a+
p
W o m-
W J vEi Q Q
U
> J O" W C d N C R P
Y W T T O F
> i W D C J N L
W W w W W
K O W L IL W F >
U
J
K W O_I O_ O O C t� J Y
K �_ W W
W E Q O~ W IL ~ N> W L O d d WW
Q
J C O O E
Q 2 C W U
W Q
w E
J - U y i a i i
Q
~
K
Ip E vii W W m_
46 W
-�
0 W w w
N N N C -_ W'C W W N 5 W C
E
Z
W j j OI
W W Y E_ E v w 3
m 0 O W T O
d H Y H 0 V N O Y m OI p OI S W W y0
O Ip Ip Ia > -p Ia W
Q m Ip m 0 J W L W W 0-.- E E W m
IL
V
w w w K w 0. S w J W U
f
U U 0- U K d 0- K 0- K S
2-11
Ifl Q m m h h N N W W O Ifl Q Ifl Q� N O
Ifl
�D W T m
�D h
Q T Q
T v
h Q h Q O h m Ifl h m
O d y
D T W m W m N m N
T Q O m m h T a
0 0 0 N Q O Q Ifl .y N h W .y S Q
T
Q
W W T Q
" n w m
T
mm
O �D
T" W
C E C
.i T S Ifl S Ifl �D T N W
S
h Ifl
O
N Ifl
m U m
N C p]
W
O Ifl O O O O O O O O O O Ifl O O O O
-o �
M O
omo In000 0 0 0o In m0000
O h O m O O O O O Ifl O N N O O O O
i
In m o M O m m m n o mmmm
m y
E U2
.m.
N
- C
G NC
i
W m
Q F
Ifl Ifl Ifl O O Ifl O O O O O O O O I O
W h O
h
Ifl O O Q
�
cr
h N h Ifl N O Ifl O O Ifl T Ifl Ifl O h O
W h O
O
Ifl O Ifl h
w
m
m
��n
vn
vo In
C
a+ W
W X
W
O Q �D O m W h h N .y N W Ifl O Ifl Q Ifl �D T N N O O
Ifl
Q �D T m
m N
T T Q Q
Q W .y Ifl N T Q Ifl h m Ifl N m O Q W .y h Ifl .y h m O
�D
m �D Q O
Ifl h
Ifl Q m h
�O W Ifl T T W W
I
Q
Ifl Q Ifl m
O N
m N O Ifl
� j N
r
W m Ifl m Ifl N Lfl W Ifl
`
Q
N W
E_ O '�
•i N .i .i .i S
.i
m
ti Ifl M
J
W � Q
O ''''' O O
O O
N
0 �
OIL
�
N W W
S Ifl N
'O O
O] J
W
J
Q
� C
N N
W
O
a F
K
o
O Q
O O O 0 0 0 0 0 0 O O O O O O O O
O
O O O
W O
O O O Ifl
O O O 0 0 0 0 0 0 O O O O Ifl O O O O
O O O O O O O O h O O O O m O O m O
O
Ifl
O O O
Ifl O O
h O
O O
O� O Q
N h
��
U
O O T O 0 0 O O O h N O O N"
O O
j
If1 T I W
m 2 If1 W N m W O m I
N
h
W O
O Q N Ifl
N (n
6
N C
.Wi m
N .y N Q Q T Q N
T m O
m
h
m m m N
a+
W �
O Q �D O m W h h N N W Ifl O Ifl S Q N
Q� T m
Ifl N
T Q Q
Q W Ifl N T Q Ifl h kD Ifl N m O Q W h N h
. . . . N. . . . . . . N. . . . . . . . . .
.Wi
.
W kD Q O
. . . .
Q h
. .
m m N
. . N.
O�
O h m N Q h Ifl S �D m O m �D �D N Ifl
W
S W
I W
O
T m W m
mmmm
N
m h h
p L
.y T Ifl .y Ifl Q Q Q .y N W .y
Q
h m Ifl
O N
m Ifl
T m
m
.y U N
W
D
Z
W �
�
J
C
•r
v
w
0 v
ti N
m
U U y0
v
U
O
J J WO. W
W
U
W v
O
IL W
U IL F IL O ~ IL
>
W
!n
a+
W J F Ot rr 2
F
K N
0
U
OF
rlLr
rC IL N
W W U~ IL IL F
0_ i
Z Y
v
>
Z
O
'O ti 0 m~ K F F p T W IL
O
IC
K v O.
tTi
O
CN)F0
rvWr
J F WK
IOL L
UC
dW
mo
O
W J WY
IL jWN "
JO
KW O
O
p . Fa N
W E d
O
0_ C
Ua
Z W O
Q C
O
C W C v rr W W O W 16 m
H 0
W v
V
K p W
U W to
KO
aO+
N v U v N U d 0 C O
J 0 0
W
F� O
0
OU v m J U1 W N
N N
W
2i
O Q
9
IJL
K J .. mm 0 Y IL 0 NroNro
0_ U
w m m�
U U
2-12
City of
Dublin
OHIO, USA
2019 OPERATING BUDGET
REVENUE PROJECTIONS
THIS PAGE LER BLANC IMEMIGNALLV
Clty Of
Iblin
OHIO, USA
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
REVENUE PROJECTIONS FOR 2019
Projecting revenues is an important element in the preparation of an operating budget. The City's
annual budget calendar provides for the projection of revenues to be completed prior to receiving
budget requests from the City's work units. Revenue projections and their level of growth should
be used to evaluate the level of growth allowed for operating expenditures. As stated in our Capital
Improvements Program (CIP), both City Council and the administration recognize that controlling
expenditures will provide additional funding for capital improvements.
As part of the City's budget philosophy, as reflected in the Financial Management Policies section of
the budget document, revenue will be estimated using a conservative, objective and analytical
approach. This philosophy is predicated on the fact the City has limited control over revenues. It
is better to underestimate revenues which would result in an increase in our fund balances than to
overestimate and have a shortfall. The goal is to make reasonable revenue projections, especially
for key revenues such as income taxes, property taxes, intergovernmental revenues, and charges
for services.
The following information provides projections for the major revenue sources of the City for 2019.
The information provides actual information for 2016 and 2017, estimates for 2018, and projections
for 2019, 2020, and 2021.
General Fund
The General Fund is used to account for all activities of the City that are not accounted for in any
other fund. It is used to account for many basic services including the municipal court, parks
operations, city planning and code enforcement, building inspections, economic development, and
administrative support. Also, General Fund resources are used to subsidize other services such as
police protection, recreation services, outdoor swimming pools, streets and utilities services, and the
cemetery.
Income Taxes (General Fund only)
2016
$67,485,222
2017
65,630,150
2018
64,822, 500
2019
64,050,000
2020
64,050,000
2021
64,050,000
The actual revenue and projections reflect 75% of the total income taxes collected. The remaining
25% is reflected in the Capital Improvements Tax Fund and can only be used for capital
improvements, as established by Ordinance.
Income tax revenues are the City's largest revenue source. In 2019, income tax revenues are
estimated to comprise approximately 88% of General Fund operating revenues (not including
transfers/advances), and represents 75.9% of all revenues projected for 2019 when
transfer/advances and Agency Fund collections are deducted.
Due to the importance of income tax revenue, collections are monitored on a daily basis. In making
current year estimates, the City relies on the Receipts Distribution Summary, a system report that
2-13
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
compares the current year collections by type to last year's collections by type, and an in-house
spreadsheet which indicates total collections by month, percentage of increase/decrease, and each
month's collection as a percentage of total collections for the past years.
Based on activity, adjustments may be made to the current year estimate periodically through the
year. When the 2018 Operating Budget was prepared in the fall of 2017, staff projected $86,000,000
in total revenue from the local income tax (allocated to the General Fund and Capital Improvements
Tax Fund). This estimate was based on an assumption of a 1.7% decrease over the 2017 revised
revenue estimate, determined when the 2018 Operating Budget was approved in November 2017.
However, our actual total income tax revenue for 2017 exceeded the revised estimate by 3.3%.
The projected decrease in income tax revenue in 2018 was based upon the anticipated loss of jobs
from one of the City's major employers, Nationwide Mutual Insurance Company (Nationwide), a 1%
overall reduction in the City's existing tax base, and a contingency provision. Based on actual 2017
receipts, the 2018 original income tax revenue projection reflected a 1.7% reduction over 2017.
Later in 2017, the projection was revised to
Estimated Distribution of 2019 $86,430,000 which reflected a 1.2% reduction over
Income Tax Revenue 2017. However, year-to-date receipts through
October 31, 2018 reflect a .1% increase over the
same time period in 2017.
Withholding The 2018 numbers take into consideration the
9% phase-out of Nationwide Insurance from the City,
11% a reduction in jobs at The Wendy's Company, and
❑ Net Profit a slight increase in the City's existing tax base.
81% [individual Since withholding taxes make up the majority of
income tax revenue, economic development efforts
to retain and expand existing businesses and
attract new businesses are very important. The
City continues to aggressively pursue high-end
commercial development which has resulted in
Based on income tax receipts as of 10/31/2018 several major corporate expansions and
relocations to the City.
The City's dependency on this volatile revenue source reinforces the need for conservative revenue
projections. The 2019 income tax projection reflects a 1.2% decrease over the 2018 revised
estimate, taking into consideration the growth that has occurred in withholding from our existing
businesses, while recognizing the continued loss of revenue from Nationwide. Additionally, staff has
factored in a reduction in revenue from The Wendy's Company, which announced in May 2017 that
costs at their Dublin headquarters would be reduced, impacting employment. 2020 and 2021 each
reflect a consistent projection. These estimates are consistent with projections utilized in the 2019
— 2021 Capital Improvements Program (CIP).
Certainly, income tax projections fluctuate from year-to-year. Should information become available
that would imply an increase (or decrease) in the projection is warranted, provisions would be made
to allow for the adjustments. Additionally, the City is in the midst of working with a data analytics
company to analyze income tax revenues. As the City builds on the results of the analytics, confident
future projections will be even more precise then they are today.
2-14
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Intergovernmental Revenues
Intergovernmental revenues comprise a small portion of the General Fund revenue. The most
significant are local government fund collections (shown below). Other intergovernmental revenues
include cigarette taxes, liquor and beer permits, and other miscellaneous revenues.
Local Government
2016
$322,331
2017
293,943
2018
215,220
2019
215,220
2020
215,220
2021
2,881,650
The Local Government Fund is the State of Ohio's revenue sharing program, whereby local
governmental entities share a portion of the State of Ohio's tax revenue. A portion of the funds are
distributed directly to the City from the State of Ohio and a portion of the funds are distributed to
the counties who, in turn, distribute to local governmental entities.
Due to the reduction of revenue allocated to the Local Government Fund from the State of Ohio, the
City has budgeted local government revenue conservatively for 2019 and beyond.
Licenses and Permits
Various licenses and permits are issued by the City with the vast majority related to development
and building activity within the City.
2016
$3,736,117
2017
3,969,229
2018
2,927,650
2019
2,881,650
2020
2,881,650
2021
2,881,650
The City has adopted a fee structure based on the cost of providing services. The intent is to identify
the benefactors of a service (that is not a general tax service) and charge them a user fee. The total
revenue collected for development and building activity fees is dependent upon the economy and
can fluctuate significantly from year to year. Building activity increased in 2016 and 2017 due to
larger -scale projects which resulted in an increase in revenue associated with inspections and plan
review. Although the City anticipates building activity to continue in the upcoming years, it will likely
be smaller -scale projects, resulting in less revenue. Additionally, the City recognizes that local and
national economic conditions could impede this growth. For this reason, we estimate revenue
conservatively in 2019 and beyond.
2-15
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Special Revenue Funds
Motor Vehicle License Taxes and Gasoline Taxes
2016
2017
2018
2019
2020
2021
$1,866,982
1,874, 512
1,566,470
1,673,700
1,673,700
1,673,700
These revenues can only be used for the repair and maintenance of streets and state highways and
are based on the number of motor vehicle license registrations. The gasoline taxes received by the
City are based on the number of vehicles registered in our taxing districts and the amount of state
assessed gasoline taxes collected and will fluctuate from year-to-year.
Recreation Fees
The Dublin Community Recreation Center (DCRC) was opened in 1996. When the rate structure was
established for Phase 1 of the DCRC, the intent was that operating costs would be covered by user
fees. The rates established for other recreational programming are based on a goal of 50%
aggregate cost recovery. For 2019, City Council has amended the goal to include as assigned
percentage of costs associated with certain recreation program capital improvement projects. Based
on this change, revenue projections are estimated to increase in 2019 and onward.
2016
$3,798,600
2017
3,962,477
2018
3,589,650
2019
3,907,900
2020
4,000,000
2021
4,000,000
Hotel /Motel Taxes
2016
$2,047,945
2017
2,080,000
2018
2,080,000
2019
2,080,000
2020
2,080,000
The City of Dublin Hotel/Motel Tax Fund was established to improve the quality of life for the City's
residents, corporate citizens and visitors. The City generates funds from a six -percent tax on
overnight stays from 17 hotels/motels. As part of the 2016 Operating Budget, Dublin City Council
approved an increase to the percentage of bed tax revenues that the Dublin Convention & Visitors
Bureau (DCVB) receive, from 25% to 35%. As such, the 2016 amounts reflect 65% of the total
hotel/motel taxes collected. The remainder is recorded in the DCVB Fund and distributed monthly
to the DCVB.
2-16
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
The City, the DCVB, and administrators from the local hotels/motels work to identify "slow times" as
far as hotel vacancies and to schedule events to help maximize occupancy rates. This group also
works with event organizers to coordinate schedules and promote events that will result in overnight
stays in the City.
Capital Projects Funds
The primary funding source for the Five -Year Capital Improvements Program (CIP) is the City's
income tax revenue. Projecting income tax revenues for the five-year period is a significant element
in determining resources available for capital programming.
Income Taxes
2016
$22,495,076
2017
21,876, 719
2018
21,183, 525
2019
21,350,000
2020
21,350,000
2021
21,350,000
The actual revenue and projections reflect 25% of the total income taxes collected. The remaining
75% is reflected in the General Fund (see section above).
Property Taxes
2016
$3,194,679
2017
3,239,582
2018
3,057,450
2019
3,470,150
2020
3,470,150
2021
3,470,150
The property tax revenue from the City's inside millage, or 1.75 mills, was allocated 100% to the
Parkland Acquisition Fund from 2001— 2006. This allocation addressed a City Council goal to identify
a revenue source for the purpose of acquiring parkland, open space, and recreational facility sites.
Beginning in 2007, the City began allocating .95 mills of the total 1.75 mills to the Parkland
Acquisition Fund and the remaining .80 mills to the Capital Improvements Tax Fund. Beginning in
2010, the City allocated 1.4 mills to the Capital Improvements Tax Fund and the remaining .35 mills
to the Parkland Acquisition Fund. Recognizing the benefits and flexibility of allocating more of the
City's inside millage to the Capital Improvements Tax Fund, that allocation has continued since 2010
and most recently, was approved by City Council for 2019 — 2023 as part of the five-year CIP. This
allocation is reviewed and can be reallocated if City Council deems it necessary.
In addition to the revenue generated from the City's 1.75 mills from inside millage, the City also
receives revenue from 1.20 mills of outside millage which is credited to the Safety Fund for police
operations.
The amounts shown above reflect the combined property tax receipts of the Capital Improvement
Tax Fund and Parkland Acquisition Fund. Since the Safety Fund is not considered a Capital Project
2-17
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
The amounts shown above reflect the combined property tax receipts of the Capital Improvement
Tax Fund and Parkland Acquisition Fund. Since the Safety Fund is not considered a Capital Project
Fund, the property tax revenue generated within that fund is not included in this comparison.
Enterprise Funds
Water and Sanitary Sewer Surcharges
2016
$2,802,846
2017
2,676, 266
2018
2,506,500
2019
2,300,000
2020
2,300,000
2021
2,300,000
The user fees provide the funding for ongoing maintenance of the water and sewer systems.
Increasing maintenance needs within the sewer system have necessitated an increase in the
surcharge over the past few years. In 2015, a $0.25/MCF increase in the sewer surcharge was
approved while the water surcharge remained unchanged. Considering existing fund balances as
well as operational and capital needs within the funds, a $0.25/MCF increase in the sewer surcharge
was approved for 2016 and 2017, while a $0.50/MCF increase was approved for 2018.
It has become apparent that due to the extensive capital needs, particularly in the sewer system,
the water and sewer surcharges need to be further analyzed to ensure the rates established in the
long term are sufficient to fund the future operational and capital needs of both systems. This
analysis is expected to occur in 2019 with future changes in the surcharges based upon the results
of this analysis.
Water and Sanitary Sewer Tan Fees (Capacity Charges)
2016
$2,008,393
2017
1,542,532
2018
450,000
2019
770,000
2020
770,000
2021
770,000
While growth in development, particularly commercial development, is anticipated in the upcoming
years, it is recognized that such growth is dependent upon the economy and can fluctuate
significantly from year-to-year. Recognizing that economic conditions can impact this growth,
revenue for 2018 and beyond is estimated conservatively.
The Administration has made tentative projections for revenues and expenses in the Water and
Sewer Funds through 2026. These projections are revised annually. The City's Community Plan
update and the information available from the City's Geographic Information System (GIS) provides
information on the availability of developable land, the type of development, and the infrastructure
needs of the anticipated development.
o
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GENERAL FUND YEAR-END BALANCE COMPARED TO ANNUAL EXPENDITURES
The City's General Fund Balance Policy, formally adopted in 2016, and establishes a minimum
fund balance of 50% of General Fund operating expenditures'. Furthermore, it establishes that
to the extent that the fund balance at year-end exceeds 75% of the year's General Fund
expenditures, 25% of the amount in excess of 75% will be transferred to the Capital Improvement
Tax Fund.
It is projected that at the end of 2019, the General Fund Balance will be at 71.1% of the budgeted
expenditures — an amount well in excess of the 50% requirement. The decrease in the fund
balance over the past few years is largely attributable to capital projects and more specifically,
the acquisition of property for economic development purposes. Additionally, pursuant to the
General Fund Balance Policy, beginning in 2017, the annual transfer to the Capital Improvement
Tax Fund commenced based on the prior -year's ending fund balance.
1 Operating expenditures for the purpose of calculating the level of General Fund Balance include all
expenditures of the General Fund with the exception of advances made to other funds.
2-19
Year -End Balance
Expenditures
Percent
2010
$39,926,471
$52,580,723
75.9%
2011
$45,001,134
$54,349,386
82.8%
2012
$52,039,415
$56,242,629
92.5%
2013
$56,038,803
$56,454,574
99.3%
2014
$61,017,044
$56,542,533
107.9%
2015
$59,556,334
$60,861,299
97.9%
2016
$55,182,925
$66,253,484
83.3%
2017
$60,125,537
$69,831,134
86.1%
2018 estimate
$52,836,191
$74,531,591
70.9%
2019 proposed
$53,092,931
$74,714,555
71.1%
1 Operating expenditures for the purpose of calculating the level of General Fund Balance include all
expenditures of the General Fund with the exception of advances made to other funds.
2-19
THIS PAGE LER BLANC IMEMIGNALLV
Clty Of
Iblin
OHIO, USA
2-20
City of
Dublin
OHIO, USA
2019 OPERATING BUDGET
FINANCIAL SUMMARIES
THIS PAGE LER BLANC IMEMIGNALLV
Clty Of
Iblin
OHIO, USA
2019 OPERATING BUDGET - CITY OF DUBLIN, MIO
Revenue Comparisons- All Funds
FIDUCIARY FUNDS
2016
Actual
2017
ACWA
2018
Estimate
2019
Budget
GENERAL FUND $
85,654,347 $
104,629,432 $
94,485,295 $
74,971,295
SPECIAL REVENUE FUNDS
1,513,265
3,359,234
1,350,000
1,304,200
Street Maintenance and Repair
3,238,402
2,541,027
3,233,500
3,877,000
State Highway Improvements
141,950
140,588
117,760
129,700
Recreabon
7,298,600
6,612,477
7,404,650
7,907,900
Swimming Pool
431,699
861,413
905,000
952,000
Permissve Tax
2,914,706
121,302
105,000
112,000
Hotel /Motel Tax
4,343,528
4,563,498
4,377,600
4,799,500
Safety
12,882,342
13,010,158
15,530,000
15,523,633
Law Enforcement Trust
232
67,240
900
700
Mandatory Drug Fine
30
40
40
40
Wireless 911 System
135,244
439,777
176,820
138,200
Enforcement and EduceOon
1,925
2,132
2,500
1,000
Mayor's Court Computer
25,145
24,364
18,250
18,500
Cemetery
162,556
129$43
187,000
187,070
Accrued Leave Reserves
146,272
184,371
181,430
307,522
Rings Unitust
-
150,000
150,000
-
DEBT SERVICE FUNDS
General Obllgabon Bond Rebrement
9,129,367
12,544,789
12,746,700
12,372,415
Economic Development Bond Rebrement
215,140
1,043,345
1,690,925
2,070,906
Special Assessment Bond Rebrement
897
804
1,780
-
1992Special Assessment Bond Rebrement
17
7
-
-
2001Special Assessment Bond Rebrement
124,720
119,767
117,500
110,000
CAPITAL PROJECTS FUNDS
Capital Improvements Tax
26,921,306
32,239,915
33,886,050
29,580,000
Parkland AWuisibon
763,262
770,738
438,350
809,150
Capbl Construc0on
20,456,867
59,007,076
69,145,000
10,900,000
Woemer- Temple TIF
439,984
509,745
475,000
500,000
Rusrlll TIF
256,842
501,251
1,000,000
510,300
Pizab TIF
218,242
218,743
215,000
165,000
T omas/Kohler HE
646,423
613,343
755,000
700,000
MdCinickHF
1,687,804
1,144,647
840,000
795,000
Perimeter Center TIF
506,398
524,687
500,000
289,000
Rings Road TIF
210,102
311,959
315,000
310,000
Perimeter West TIF
1,422,809
1,725,746
1,710,000
1,600,000
Upper Metro Place TIF
18,842,006
6,627,058
1,595,000
530,000
Rings/Frant, TIF
418,681
418,934
435,000
415,000
Historic Dublin Parking TIF
68,601
68,661
69,000
68,000
Emerald Pkwy Phare 8 H
-
-
-
-
PerimeterLoopTIF
36,527
36,306
35,000
36,000
Tartan West TIF Fund
910,076
1,420,959
1,150,000
1,130,000
Shamrock Blvd. TIF Fund
48,523
47,247
53,000
50,000
River Ridge TIF
97,063
97,029
96,000
96,000
Lifetime Fitness TIF
1,203,778
141,934
134,000
140,000
COIC Improvement Fund
-
-
15
-
trelanPlaceTlF
4,202
4,204
12,000
12,000
Shier Rings Road TIF
13,040
19,963
8,500
9,000
Shamrock Crossing TIF Fund
193,420
334,404
280,000
280,000
Bridge and High TIF Fund
113,764
113,862
105,000
113,000
Dublin Methodist Hospital TIF Fund
151,848
75,970
235,000
150,000
Kroger Centre TIF
297,641
247,832
250,000
240,700
Frantz/Dublin Road TIF
200,000
-
-
-
DeltaEnergyTlF
34,400
34,420
24,000
-
Bridge Street HE
5,000,000
1,928,296
5,755,000
400,000
Vrable TIF
2,776,813
495,043
455,000
450,000
West lnnovabon TIF
1,753,282
294,666
480,000
480,000
Ohio Univer5ty TIF
168,000
-
600,000
-
TullerTlF
14,220,000
2,321,842
150,000
950,000
Neste TIF
39,987
40,712
25,000
27,000
Bridge Park TIF
-
-
2,600,000
2,432,351
Innovabon TIF
4
84,077
32,000
80,000
Rivera HE
9,000
17,200
2,350,000
200,000
Penzone HE
-
-
-
82,300
H2Hotel TIF
-
-
-
150,000
PERMENANTFUNDS
Cemetery Perpetual Care
67,167
42,039
33,000
21,500
ENTERPRISE FUNDS
Water
1,533,691
1,706,762
1,173,600
1,462,500
Water Tower Constructon Fund
-
-
-
-
Sewer
3,092,782
3,512,677
3,500,000
2,510,000
Sewer Constructon Fund
1,449
1,380,000
2,420,000
3,070,000
Merchandising
3,241
562
-
-
INTERNAL SERVICE FUNDS
Employee Benefits Self Insurance
6,984,960
7,606,049
8,300,000
7,786,078
Worker's Cortpensabon
107,207
5,613
50,000
101,000
FIDUCIARY FUNDS
Convenbon and VisitorsBureau
1,077,644
1,119,057
1,120,000
1,346,150
Other Agency
1,513,265
3,359,234
1,350,000
1,304,200
COIRS
238,261
1,021,316
314,000
326,100
Property Assessed Clean Energy
-
-
52,805
254,745
SUBTOTAL
242,797,897
279,337,849
286,354,370
196,341,455
Less'.
Transfers & Advances
(74,149,184)
(96502,278)
(95,182,175)
(39,886,821)
TOTAL REVENUE
168,648,713
182,&35571
191,172,195
156,454,634
2-21
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Revenue Comparison - General Fund
NONOPERATING REVENUE
Transfers/Advances 11,673,427 31,778,500 23,883,000 2,160,000
TOTAL GENERAL FUND REVENUE $ 85,654,347 $ 104,629,432 $ 94,485,295 $ 74,971,295
2-22
2016
2017
2018
2019
Actual
Actual
Estimate
Budget
TAXES
Income Taxes
$ 67,485,222 $
65,630,150 $
64,822,500 $
64,050,000
INTERGOVERNMENTAL REVENUE
Local Government
322,332
293,943
205,220
215,220
Estate Taxes
369
-
-
-
Cigarette Taxes
448
535
425
425
Liquor and Beer Permits
63,866
68,334
60,000
60,000
Grants -State & Federal
548
-
-
-
Other
11,870
7,336
10,000
10,000
CHARGES FOR SERVICES
General Fees and Charges
75,567
201,122
101,000
141,000
Sale of Fuel
687,533
980,740
850,000
900,000
Vehicle Maintenance Services
59,515
86,099
85,000
40,000
FINES,LICENSES AND PERMITS
Fines and Forfeitures
359,450
324,052
310,000
310,000
Licenses and Permits
3,736,117
3,969,229
2,927,650
2,881,650
OTHER REVENUES
Interest Income
609,639
812,125
675,000
900,000
Other
568,445
477,267
555,500
3,303,000
NONOPERATING REVENUE
Transfers/Advances 11,673,427 31,778,500 23,883,000 2,160,000
TOTAL GENERAL FUND REVENUE $ 85,654,347 $ 104,629,432 $ 94,485,295 $ 74,971,295
2-22
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Recap of 2019 Requests
Total Budget Total Budget Total
GENERALFUND
City Council/ Boards& Commissions
$771,765
City Manager
1,186,345
Miscellaneous
2,191,965
Human Resources
2,020,960
Communications and Public Information
1,880,190
Legal Services
1,950,000
Information Technology
5,494,880
Court Services
408,295
Records Management
169,805
Finance
Office of the Director
1,701,100
Transfers/Advances
19,810,000
Miscellaneous
981,040
Taxation
3,863,630
Public Works
Office of the Director
820,200
Solid Waste Management
3,542,030
Fleet Management
3,445,425
Engineering
3,926,970
Miscellaneous
360,000
Facilities Management
2,919,340
Development
Office of the Director
320,895
Planning
2,426,580
Economic Development
3,467,870
Building Standards
1,925,150
Parks and Recreation
Office of the Director
1,861,145
Park Operations
4,586,750
Horticulture
1,255,010
Forestry
1,048,145
Outreach and Engagement
379,070
SPECIAL REVENUE FUNDS
Street Maintenance and Repair Fund
Street & Utilities Operations
3,808,365
Engineering
364,000
State Highway Improvements Fund
Finance Misc - Transfers/Advances
75,000
Engineering
31,000
Cemetery Fund
Cemetery
213,190
Recreation Fund
Recreation
2,676,343
Community Recreation Center
3,840,670
Community Recreation Center - Facilities
1,281,495
Community Events - Recreation
142,030
Safety Fund
Police
12,790,335
Communication
3,455,990
Swimming Pool Fund
Dublin Municipal Pools
1,007,995
Permissive Tax Fund
0
Hotel/Motel Tax Fund
Parks & Recreation - Public Art
184,325
Community Events
3,561,265
Taxation
1,123,900
Transfers/Advances
165,400
2-23
$74,714,555 $74,714,555
4,172,365
106,000
213,190
7,940,538
16,246,325
1,007,995
5,034,890
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Recap of 2019 Requests
Law Enforcement Trust Fund
Police
Education and Enforcement Fund
Police
Mayors Court Computer Fund
Court Services
Accrued Leave Reserve Fund
Finance
Wireless 9-1-1 System
Police
Transfers/Advances
DEBT SERVICE FUNDS
General Obligation Debt Service Fund
Economic Development Bond Retirement
Special Assessment Bond Retirement Fund
CAPITAL PROJECTS FUNDS
Capital Improvements Tax Fund
Capital Construction Fund
Parkland Acquisition Fund
TIF Funds
ENTERPRISE FUNDS
Water Fund
Finance
Street & Utilities Operations
Engineering
Sewer Fund
Finance
Street & Utilities Operations
IT - Capital
Engineering
Sewer Construction Fund
Merchandising Fund
INTERNAL SERVICE FUNDS
Employee Benefits Self -Insurance Fund
Workers' Comp. Self -Insurance Fund
TRUST AND AGENGY FUNDS
Unclaimed Money
Convention & Visitors' Bureau Fund
Agency Fund
COIRS
PACE
RECAP:
Total Amount Budgeted
Less:
Transfers / Advances
Total Expenditures
Total Budget Total Budget Total
Budget By Fund By Fund Type Total
15,000
15,000
16,395
16,395
14,250
14,250
355,500
355,500
46,820
80,000
126,820
35,249,268
13,489,330
2,070,906
127,824
15,688,060
30,728,300
10,900,000
860,000
19,379,516
61,867,816
293,876
488,679
1,348,330
2,130,885
603,044
1,005,810
50,000
1,408,920
3,067,774
3,070,000
0
8,268,659
7,741,070
278,150
8,019,220
20,250
1,300,000
1,325,300
317,500
254,745
3,217,795
$207,025,373
$207,025,373
(39,886,821)
$167,138,552
2-24
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Expenditure and Budget Summary - General Fund
2-25
2017
2018
2019
Actual
Budget
Budget
GENERAL FUND
City Council
$ 596,830 $
722,965 $
730,290
Boards & Commissions
12,910
41,475
41,475
City Manager
1,314,166
1,375,090
1,186,345
Miscellaneous
587,476
2,237,565
2,191,965
Human Resources
1,799,948
2,002,210
2,020,960
Communications and Public Information
1,721,123
1,870,940
1,880,190
Legal Services
1,767,046
1,750,000
1,950,000
Information Technology
4,762,306
5,203,965
5,494,880
Court Services
355,713
391,125
408,295
Records Management
134,757
167,340
169,805
Finance
Office of the Director - Fiscal Administration
1,535,477
1,672,830
1,701,100
Transfers/Advances
50,802,217
21,490,000
19,810,000
Miscellaneous
615,142
518,025
981,040
Taxation
5,704,210
3,845,670
3,863,630
Public Works
Office of the Director
736,372
758,945
820,200
Solid Waste Management
3,355,163
3,532,060
3,542,030
Fleet Management
2,667,674
3,193,895
3,445,425
Engineering
3,259,122
3,816,620
3,926,970
Miscellaneous
261,830
370,000
360,000
Facilities Management
2,734,554
2,850,420
2,919,340
Development
Office of the Director
293,850
323,185
320,895
Planning
2,499,666
2,610,015
2,426,580
Economic Development
3,839,372
3,453,530
3,467,870
Building Standards
1,845,979
1,861,655
1,925,150
Parks and Recreation
Office of the Director
416,741
442,825
1,861,145
Parks Operations
5,405,796
5,977,485
4,586,750
Horticulture
992,384
1,248,355
1,255,010
Forestry
929,545
1,070,355
1,048,145
Outreach and Engagement
252,697
341,495
379,070
$ 101,200,066 $
75,140,040 $
74,714,555
2-25
a
M d
d C
a m
v v a
0 C n 0
N qR V V IL
R R O
Z N v d N N C j
E uzE E
3Pi o 88 m
�-` °°°vv0m m
`m���
2.g� E EE ��cr> c
2-26
h
O
O
N
T
T
T
W T
N
N
N
1p
10
10
W M
N
N
N
1p 10
m
w
w
w
w
w
w
oN000
o
o
o
o
o
o
M M
o
m N
OP
0 0 0 o
u7
o
a
m
a
M
N 00
d
d
M N
4 4
0
o
o
m m
° I
w
w
w
m a
w
w
w
w N
ti N
m
o
O
m
M M
g
�O
M
vOi m ,O
O
n
V
N
n
in
o
V
a
Vs
w
m
w
w
w
w
w
w
oM
Lrm N
e
o�m
m
e
o
e
.mi a
m
m
Om
'a K
a
g `"
a
o
n
C
N
�
w
w
w
E
°�
.Z..
'^
Y
v OQv
00
O
m m O
W
W
00
O
W
M 10
o
O
$,_
N 0
c: c0
0 o m
m
o
W
v
-S
'{N
o
gLri
o
oz
v
o
^
o
O
vmi
.-
o
o
- 4 N
g
00
m
o
o 0
0
m e
Pi Pi E E
n
m
n
m
C „'
vN
n
o m
E E
.N.
M M
v v
662222
o o
0 o v v v v
.
w
w
w
w
w
w
v v v' v' v' v'
m
'
o o o o
O
o �O o
Vf
Vf
o
O
Vf
N I�
o
if if if if if if
O N O N
O
N ti O
b
b
O
O
b
I� O
O O
N �O .i
O
O
M
v
O
O
M
C W
N�
LLLLLL
N
I�
NNN
n
T
MM
O
T
M M
•i
N 'i
U1
nj
M
V
10 N
O
V V V V V V
ti
z
V
N
N
.Z..
O
O
o
2 2 2
O
O
o
O N O O
v
o
�°oo
C
10
O O
mmn
10
O
O O
o00
O
'I 'I
2 2 2
m
N
Vf
I�
vOi
O
ti
g0 m m
I `"
v
m
��..
m
m
N
e
N
m o
Pi Pi Pi Pi Pi Pi
m
.m.
I�
10
ei
10 10
H .Q .Q .Q .Q .Q .Q
d d d d d d d
M d
d C
a m
v v a
0 C n 0
N qR V V IL
R R O
Z N v d N N C j
E uzE E
3Pi o 88 m
�-` °°°vv0m m
`m���
2.g� E EE ��cr> c
2-26
0 0 o o 0 o
oN o 000
O
' o C
O
O
o
o N �
h
oc
n.mi Wf
N ut
�
pp
M
O
M
N
y�
M
C
N
O
N
M
h
N
m
06,�
r,
e
0
w
m
w
N
n
e
h
vi
vi
w
V
w
w
00
00
0
v o
v
ai
4
�
h
�
m
w
�
.R
w
4
N
q
o
m
06,
..
M
w
m
w
tl!
M
o 0 o c
O
O
o
o N �
V
�
n.mi Wf
N ut
�
O
M
O
M
N
y�
M
v
O O
O
N C
q
h
N c
m
06,�
va
e
0
w
O
O
o 0 o c
O
O
o
o N �
V
M
n.mi Wf
M
M
O
N
N
L6
N
v
N
w
w
e
0
e
0
m
w
v
M
n
e
h
vi
vi
w
V
w
w
m
M
4
a
m
O
O
W
C\
h
m
Vf
n
h
V
M
M
M
O
O '
N
N
v
w
v
M y M 0
o h v
�o n
ni n
O N N V 10
M
O f
h v01
b
cl
o
O
ti
O
rvioc
I�Nt
M M fl h
O
O M V
NM
W
p1
N�pf
N
K
N
m
K
m
n
o
a
�
w
ei
N
ei
M
M
N
M
M
m
M
'
h
h
0C
O
O
p
O
�{
N
O
N
N
n
M
a
1!f
M o L
b
b
N
o
O
ti
O
rvioc
I�Nt
a
.moi
K
K
m
n
o
a
�
m
ei
N
ei
M
M
M
O
O
'
h
h
N
W
�
Ir
N
V
w
w
o
m
'
n
o
O
O
ti
vi
a
a
n
ooo o v o a a o o a o Io
O O O v
0 0 O g n n o0 o n e m
v 'o � r� o n Io m
� o o �
N
N N M M N V
0
„
00100 o N^N m m o m v e
0 o o M m a
o N 'a0i N o Oa t�+1 O W N O W 10 W
im .v T m m w w vof b n w
N N N N N V
8Fl
Fl
ooo 00 0 0 'opo 0 0 0 0
c o P a b "pN' p0 vNi m b m
9 o Io In
Y ;m m a M V n Io
m
o. Q
w
M y
`u c
a m
E c c
C N yC N qR IL
N t 7 6 C_ L C C C
y x x O % 9 R R m
R m m c
zNv n" `v W m m r
o'vv9�$NE� E ��� E
3Pi o $$ `�' `c
mfr oov=-� v m1p"'° °�' ou W vv$$ ' r m m c
cEo'y��vy�$ o Eor'n o v> :5��1pm o° E E
LL IO Sa x°.., u ¢`.. �8'o u" �f o 0FF�a v¢ g' 10 10 a"
2-28
N
L
0
a
m
m
N
m
ry
w
o
N
Q o
O o
C5
m
m
O
v06ro
h
K
K
K
o
..
m
m
vi
K
m
K
m
vi
w
K
v
M
vi
K
r�
K
16m
w
K
M
lt
N O
°� v
m M
v V
K K
N V
K K
a n
ro a
w
K K
pN
D
m M 0 O Op
O M
O O O N O p
O N M O N V
wN
N O N
w
o
O
O P O
y
d
m
M O N O O• N V
v
N M
O N
9
N w I O m
V D• h N
T
N
N
M
N
M T
�
m
ry tim
M
'cl��
O\
u7
cl�"
N N
V
N
V
O
T ei
O
V
N
�
K
K
K
K N+
N
Q
wo oMo oN
N
N
O
O o
u7 h
IL
y
M O N 'i O b h
a
y�°O
V b N
a
m
O w O
O m
�V O
e M
C
oz
m
, N N
V
V O
fl W
M
N °�
10
N
0
N
J C C
d
W
N
M
N V
No
V
LL LL
No
� 0
V
r
N o0
o
nNo
m
m
o�n o
h a
E c
m
•" m m mo
rv'"iw�ow
m
on o
N e
fn V
V O
W VI
V
Q
N N W
N
ri
N
m
k°
k°
m
J
y
o �O o �O o o
N
D• W h
N
^
O O O
O
f0 U
m
N mmm oo
'N
v
e
S..
o ko
w
m
.`O.NN
M
Q O
C
m
V M
m
�p �V .y
T
T
ry
N
k° N
O �
O
N
N
m
K
K
K
K K
o
o 0 o
N
y ti
r
V
O
O U1
9
E
N h,O^ h N
N O N
N
N
N w m
N w w
y
� .iM
NrmV ti
eNi
N O
L
C
O
v,Of
.ai
Vvio
V N
u u
N
U'
0
N
m
K
K
K
K K
^
N
N ti w ti N
M
ww N b
V
m
N
^w' °`
I
^
j
p
pM p tin
m
O
N I N
m
r
o
M
M w b
M
N T
b D•
N w V
V)
M "ZV
m
V)
V h
Q N
M
mu
M
O
I
N
m
K
K
K
m M
NN
G
y�
d
V
dN
0 CR
N
C
N
n
�
c a
P
c.
9 V
9
C
9
9 y
q
n V
m
C
v v 3 c$ N o
E
u .� '�" m
E
2 y
c
`u
9 i N WO N
N
y 'n 6 7
N
O m
R—° °
v
2 OI
O V_
y=
O
N v O
N
N N
W N N C C
° R
o
O
o
r��v'v'
2
E9QoPio���_
12ro
�>
° v
r n o_ 2 ti U 1 L ti E
y o_ O U
~
W°
OFF 6 6
~ Z
I L
W
2-29
m
V
Q
n
N
" poN po
o
o`No
m
m
o o
o m
O O
y
O• N
N
O
O
0 N
N
I pN
n
T
N
pN
voi
O N
m
vi
ti
ti
m
K
K
K
K K
O
O
O
c
4'^ c
h
1
m^ 4
h
O
O O
N
m
N ti
b
ti N V
N
10
p4
V
O 10
m
ao
vi
vi
K
K
K
N+ K
W
^
M C
, 4
a
.r
cl - vml
m
N
e
a
m
n O
m h
W V
o6l
m
O
N
00 M
N
N
vpi
o O• N
Vf
M
rpV
h
N O
V
a
fl N N
10
I� V
V
b
c
N
ti
K
K
K
K K
N
O
h
O
h
O
h
N
N
N
O O O
m w w w w w
m p M M M
0 0 0 0
o N o 0 o V1 om pp n O N N O ry V1
y C - 444 �0 C ? a .r 44 ,4 M .r
a
'J N ei V b W ei
m N M W N 10 N " M ei
T N N ... ...
O
N
m K K K K K
N
a o m mm �O ti a m 000 o m
W m is n v n n m h n m m M m m
4 O N M
N
m K K K K N+
D• N W ' N W T b h M b V' O O V O
n voi ry m
q N N O V V
o; ti rvi N rvNi ri of v~oi v^oi m I� N
V czN
Q T N b N N T N
N M N N N M ti Vf
N
O
N
m K K K K K
NN y�
G d
d 0
V N C N N cm
`m E > > n E c a
xm V y C
v v 3 c$ N o E u .� '�" m E
9 i O N WO V_ N N y No
O M R O O 2 OI
O O N v O N N N W N N C C O R
2
c E cQo,y `m cP3� o f vrn o �> s`!E!v'v' u
I L W r n o_ 2 ti U 1 L ti E y o_ O U ~ W O O F F 6 6 ~ Z
2-30
o
m
Mco
^
a
w m
'.oi '.oiM�'.oi000
o v '° 'o '°
m
m g o
�
�R
MONoo
d
.+ .+
O W 'O N V M N fl
W
O V N
O
M O W N
�° Ill
9
V °' 'p M V 'p
T
N O V
M N
O
ei
O
M �°
IF N O
O T
m
M m
M N fl h
M N M
O
I
M V °'
a
V N V fl
W I°
m
W
N u
N
m
K
K
K
K N+
omo
o a
i
N,rv�i
444 ' -! ^
O
'^ 44
N
.ai
Lr,
44 ,4
voi e
q
O O N O O fl
. N O
O M O
N
E
vo�'^i�v o� m
moN
m
o
e n
9
N
m V N N M N
m
�
N°M
^
a
W'i
ei U1
I
b V
mm
V N
f
W
ei
ei
V
O
N
m
K
K
K
K K
b
m m N N
e i
W h vl N
^
N N
0
N
O� o C�
o
a e~i
9
I I
m
I I
m V N O S
' I O
°�
Nm^ m M N N
O M N
O tT
ti p
m V
Q
hMM V ti V
m
riNb
N
00
�`� l.jM
.-I N
N
m
m
N
O
�
�
N
K
K
K
K K
99
M N OM
m
N
N
N
N
w
_
O-
O
N
a
F
�
w
w
w
w w
�
c
o o
'O O
IL IL
q
m
Vf
N
N
O
w
c
ri
Ilf
W
W
U
m
�
N
U E C
9
N
O O
LL
m
M
M
M
M M
O °' N
'
Q i C
R
W LL
Qy
V
M
I°
W
W
(7
Z W VI
O
l0 —
O
p
o
0 0
c
4
W
ri
M
M
m
I�
ro
0
N
N
tl!
M
M
M
M M
C
Vp
N
°�
V
q
4
N
W
W
o
ri
N
N
W
EC
ON
cm
N
K
K
K
K N
C
00
N
N
m
o -I
'O
m
v'ii
vii
v v
vii
e
a
a
0
N
m
K
K
K
K K
NN
G
y�
d
V
d
0
N cm
N
C
N
i p
m
>
n
y
N
E
c a
V
N
O
P
y
c.
9 V
9
C
c
9
9 y
q
m
n V
m
E
E
v v 3 c$ N o
E
u .� '�" m
E
y
c
`u
9 i N WO N
N
y 'n 6 7
N
O 6
R ° °
v
2 m
O V_
y=
N
N v O
N
N N
E N N C C
° R
o
V
Evru
o
r��v'v'
2
E9QoPi����_
�>
° v
rn tL 2 ti U 1L ti E
Iy tL O U
~
W°
OFF 6 6
~ Z
IL
W
2-31
2019OFERATING BUDGET —CITY OF DUBLIN, MIO
COMPARISON OF REVENUE ASID EXFEISDIIURES
(Excludes Other Financing Sources and Uses)
2019 Operating Revenue
$86,786,538
. rrw.rrrr�
`I
ue
mixterrewernmentaill�uin
migrate RnSm,a,
ani,s luxi and
2019 Operating Expenditures $89,477,923
•
supple,
u Biu ova me
"
• E.iand s anenu�
Operating revenue and expenditures encompass the (Mowing funds'.
• General
• Street Maintenance and Repair'
• State Highway
• Cemetery'
• Recreation'
• Safety
• Pool*
• Hotel/Motel Tax
• Enfor®mene@Education
• Law Enror®ment
• Mandatory Drug Fine
• Mayors Court Computer
• Wireless911 *- Fndedinpart by tamfas Hart the General Fund
2-32
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
2019 Appropriations Summary by Expenditure Category - All Funds
General Fund
Special Revenue Funds
Street Maintenance and Repair Fund
Street and Utilities Operations
Engineering
State Highway Fund
Engineering
Finance
Recreation Fund
Recreation Services
Community Recreation Center
Community Recreation Center Facilities
Community Events - Recreation
Swimming Pool Fund
Permissive Tax Fund
Hotel/Motel Tax Fund
Safety Fund
Police
Communication
Wireless 9-1-1 Fund
Educations and Enforcement Fund
Law Enforcement Fund
Mayors Court Computer Fund
Cemetery Fund
Accrued Leave Reserve Fund
Debt Service Funds
General Obligation Debt Service
Economic Development Bond Retirement Fund
Special Assessments
Capital Proiects Funds
Capital Improvements Tax Fund
Parkland Acquisition Fund
Capital Improvement Construction
TIF Funds
Enterprise Funds
Water Fund
Streets and Utilities
Finance
Engineering
Sewer Fund
Streets and Utilities
Finance
Engineering
Sewer Construction Fund
Merchandise Fund
Internal Service Funds
Employee Benefits Self -Insurance Fund
Worker's Compensation Self -Insurance Fund
Fiduciary Funds
Agency Fund
Dublin Convention and Visitors Bureau Fund
Central Ohio Interoperable Radio System (COIRS)
Property Assessment Clean Energy (PACE)
Totals
97,760 7,643,310
- 278,150
- 7,741,070
278,150
- 1,345,550
- - 1,345,550
- 1,300,000
Transfers /
- 317,500
Personal Services
Other Expenses
Capital Outlay
Advances
Total
$ 26,716,990
$ 26,620,055
$ 1,567,510
$ 19,810,000 $
74,714,555
2,568,420
1,232,145
7,800
-
3,808,365
-
348,000
16,000
-
364,000
-
31,000
-
-
31,000
-
-
-
75,000
75,000
1,747,504
915,039
13,800
-
2,676,343
2,619,220
1,179,750
41,700
-
3,840,670
569,725
551,770
160,000
-
1,281,495
121,630
13,900
6,500
-
142,030
585,550
361,745
60,700
-
1,007,995
866,075
3,946,915
56,500
165,400
5,034,890
12,381,650
390,860
17,825
-
12,790,335
3,320,190
133,800
2,000
-
3,455,990
-
46,820
-
80,000
126,820
2,420
13,975
-
-
16,395
-
-
15,000
-
15,000
1,750
4,500
8,000
-
14,250
153,590
44,600
15,000
-
213,190
-
355,500
-
-
355,500
-
13,489,330
-
-
13,489,330
-
2,070,906
-
-
2,070,906
-
127,824
-
-
127,824
-
29,000
25,005,000
5,694,300
30,728,300
-
11,000
398,480
450,520
860,000
-
-
-
10,900,000
10,900,000
-
3,087,915
2,680,000
13,611,601
19,379,516
185,679
301,500
1,500
-
488,679
-
293,876
-
-
293,876
119,830
398,500
830,000
-
1,348,330
771,110
229,000
55,700
-
1,055,810
-
603,044
-
-
603,044
166,320
412,600
830,000
-
1,408,920
-
-
3,070,000
-
3,070,000
97,760 7,643,310
- 278,150
- 7,741,070
278,150
- 1,345,550
- - 1,345,550
- 1,300,000
- - 1,300,000
- 317,500
- - 317,500
- 254,745
- - 254,745
$ 52,995,413 $ 68,384,124 $
34,859,015 $ 50,786,821 $ 207,025,373
2-33
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
2019 Appropriations Summary by Expenditure Category - General Fund
2-34
Transfers/
Personal Services
Other Expenses
Capital Outlay
Advances
Total
General Fund
City Council
$ 699,790
$ 30,500
-
-
730,290
Boards and Commissions
40,725
750
-
-
41,475
Office of the City Manager
946,465
239,880
-
-
1,186,345
Human Resources
1,276,545
744,415
-
-
2,020,960
Communications and Public Information
986,205
893,985
-
1,880,190
Legal Services
-
1,950,000
-
-
1,950,000
Court Services
291,710
116,585
-
-
408,295
Records Management
132,205
37,600
-
-
169,805
Miscellaneous Account/Contingencies
-
906,940
1,285,025
-
2,191,965
Information Technology
2,009,410
3,484,470
1,000
-
5,494,880
Finance - Office ofthe Director
1,396,800
304,300
-
-
1,701,100
Taxation
753,285
3,108,345
2,000
-
3,863,630
Miscellaneous Accounts
-
981,040
-
-
981,040
Transfers
-
-
-
19,810,000
19,810,000
Public Services
Office of the Director
696,380
122,820
1,000
-
820,200
Solid Waste Management
716,180
2,820,725
5,125
-
3,542,030
Fleet Management
1,023,875
2,402,450
19,100
-
3,445,425
Engineering
2,969,120
952,850
5,000
-
3,926,970
Miscellaneous
-
360,000
-
-
360,000
Facilities Management
1,720,890
1,188,450
10,000
-
2,919,340
Parks and Recreation
Office of the Director
594,440
1,266,705
-
-
1,861,145
Parks Operations
3,766,475
768,275
52,000
-
4,586,750
Horticulture
939,095
212,205
103,710
-
1,255,010
Forestry
837,190
134,405
76,550
-
1,048,145
Outreach and Engagement
305,870
73,200
-
-
379,070
Development
Office of the Director
315,405
2,990
2,500
-
320,895
Planning
2,209,360
212,720
4,500
-
2,426,580
Economic Development
545,420
2,922,450
-
-
3,467,870
Building Standards
1,544,150
381,000
1,925,150
Totals
$ 26,716,990
$ 26,620,055
$ 1,567,510
$ 19,810,000
$ 74,714,555
2-34
City of
Dublin
OHIO, USA
2019 OPERATING BUDGET
DEBT ADMINISTRATION
THIS PAGE LER BLANC IMEMIGNALLV
Clty Of
Iblin
OHIO, USA
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
DEBT ADMINISTRATION
Dublin's infrastructure needs are met through a five-year Capital Improvements Program (CIP).
Currently, the 2019 - 2023 CIP programs nearly $129 million in new capital assets and infrastructure
over the five-year period. Several capital projects in past years have been funded utilizing proceeds
from long-term debt. The City's CIP document provides a summary of additional infrastructure
needs anticipated to be funded with long-term debt. By City of Dublin policy, fifteen percent of
income tax revenues are allocated for debt service. The maximum amount of debt shall not exceed
90% of the allocation of income tax revenue allocated to pay debt service. Based on existing debt,
the annual debt service for income tax funded projects totals approximately 10.0% of 2019 projected
income tax revenues.
$2,500
$2,000
$1,500
$1,000
$500
Net Bonded General Obligation
Debt per Capita
as of December 31, 2016
11=1411 f t Alj PA W1411 [S�1411 L' �1411 &�1411 [:f
The City received ratings from Moody's Investors Service ("Moody's '�, Fitch Ratings ("Fitch'), and,
for the first time, S&P Global ("S&P's. After completing a review that evaluated the City's existing
financial condition, current developments and trends, and prospects for growth, all three agencies
assigned their highest ratings, "Aaa", "AAA", and "AAA", respectively, to the City's bonds. In its
report, S&P stated the City "possesses the financial stability necessary to sustain ratings on the
limited -tax bonds equal to an unlimited -tax pledge." All agencies cited the City's strong and proactive
management along with good financial policies and strong reserves as rationale for the rating. These
ratings enable the City's debt to be issued at the lowest interest rates, resulting in reductions in
future debt service payments. The City's diverse economic base, the City's history of operating
surpluses and the continued use of that surplus to fund capital projects, and the City's continued
long-term planning efforts will help maintain high credit ratings.
The City's long-term debt outstanding as of December 31, 2018 will be $179.4 million. Of the total,
approximately $3.02 million will be retired using revenues generated by the City's water system
operations, $6.8 million will be retired using revenues generated by the City's sewer system
operations, $319,272 will be retired through the collection of special assessments, $424,000 will be
retired using property tax revenues, $314,433 will be retired using hotel/motel tax revenues,
$187,500 will be retired using State Highway revenues and $48.75 million will be retired using service
payments in lieu of taxes from tax increment financing districts. The remaining $119.57 million, or
about 66%, will be retired with income tax revenue.
2-35
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Under current state statutes (Chapter 133 Ohio Revised Code), the City's general obligation debt
issuances are subject to a legal limitation based on the total assessed value of real and personal
property. Total general obligation debt of the City, exclusive of certain exempt debt, shall never
exceed 10.5% of the total assessed valuation. The unvoted general obligation debt of the City
cannot exceed 5.5% of the total assessed valuation. In tax year 2017 or fiscal year 2018, the City's
total taxable assessed valuation was $2,237,304,370. As a result, the City had a legal debt margin
for total debt of $234,916,959 and a legal debt margin for unvoted debt of $123,051,740.
Limitation Total Net Debt Additional Debt Capacity
Applicable to Limit Within Limitation
10 1/2% = $234,916,959 $1,843,000 $233,073,959
5 1/2% = $123,051,740 $0 $123,051,740
C
O
CO
d
3
m
9
y
d
y
y
Z.
Assessed Value Compared to Net General Obligation Debt
$2.3
$2.0
$1.8
$1.5
$1.3
$1.0
$0.8
$0.5
$0.3
1101 le tidy ti°L° �ti1 �titi ti°�s v°yA �°LS Ase
Assessed Value
CNet Bonded Debt
$100.0
O
$90.0 — ++
$80.0 C
$70.0 c
$60.0
IM
$50.0
$40.0
$30.0 =
$20.0 C7
$10.0 Z
$0.0
Source: City of Dublin Comprehensive Annual Financial Report (CAFR) for the fiscal year -ended December
31, 2017.
2-36
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
DEBT SERVICE SCHEDULE
Reflects Debt as of 10/30/2018
Date 2019
Of Original O/S Principal Interest
Issue Amount Principal Payment Payment
Unvoted Bonds (G.O.) Source
(1)
Avery-Muirfield Interchange
Income Tax Revenue
9/1/99
8,316,788
570,000
570,000
5,700
(4)
Rings Road Improvements (TIF)
Rings Road TIF
12/1/00
3,535,000
531,134
259,462
19,929
(6)
Arts Facility Acquisition
Hotel/Motel Tax Fund
12/1/00
1,360,000
201,832
98,596
7,573
(6)
Arts Facility Renovation
Hotel/Motel Tax Fund
12/1/00
755,000
112,601
55,006
4,225
(4)
Perimeter Drive Extension (TIF)
Perimeter West TIF
12/1/00
3,940,000
592,748
289,561
22,241
(4)
Emerald Parkway -Phase 7A (TIF)
Thomas Kohler TIF
12/1/00
2,020,000
301,685
147,375
11,320
(1)
Service Center
Income Tax Revenue
12/1/01
3,675,000
685,728
249,045
25,062
(1)
Municipal Pool South (OMB)
Income Tax Revenue
4/14/04
2,986,000
1,250,000
158,000
57,610
(4)
Industrial Pkwy/SR 161 Improvements
Perimeter West TIF
1/7/14
8,210,000
5,960,000
475,000
190,206
(2)
Darree Fields Water Tower
Water Fund
1/7/14
1,710,000
1,235,000
95,000
39,463
(3)
Sanitary Sewer Lining
Sewer Fund
1/7/14
1,880,000
1,365,000
105,000
43,625
(1)
LED Street Lights
Income Tax Revenue
10/2/12
2,185,000
990,000
235,000
26,850
(2)
Dublin Road Water Tower
Water Fund
10/2/12
2,360,000
1,785,000
105,000
54,413
(3)
Sewer Lining & Repairs
Sewer Fund
10/2/12
2,540,000
1,920,000
110,000
58,550
(4)
Emerald Parkway Phase 8
Emerald 8 TIF
12/17/13
5,420,000
5,395,000
100,000
177,425
(4)
Emerald Parkway Phase 8
Emerald 8 TIF
1/7/14
1,580,000
200,000
200,000
5,500
Bridge Street TIF/River Ridge
(4)
Bridge Street - Land Acquisition
TIF/McKitrick
12/17/13
4,435,000
4,410,000
100,000
144,800
Bridge Street TIF/River Ridge
(4)
Bridge Street- Land Acquisition
TIF/McKitrick
1/7/14
1,265,000
145,000
145,000
3,988
(4)
270/33 Interchange (Design, ROW)
Ruscilli/Upper Metro TIF
1/7/14
9,000,000
4,725,000
900,000
137,825
(1)
Justice Center Improvements
Income Tax Revenue
9/30/15
10,600,000
9,505,000
410,000
373,494
(3)
Sewer Lining & Repairs
Sewer Fund
9/30/15
2,500,000
2,240,000
95,000
88,069
(1)
BSD Transportation (Riverside Dr/161/Park)
Income Tax Revenue
9/30/15
25,000,000
22,420,000
965,000
881,025
(4)
BSD Transportation (Bridge Park)
Bridge Park TIF
9/30/15
11,100,000
10,255,000
440,000
402,881
(1)
BSD Parking Structures (Tax -Exempt)
Bridge Park TIF
10/28/15
16,000,000
16,000,000
-
718,231
(1)
BSD Parking Structures (Taxable)
Bridge Park TIF
10/28/15
16,000,000
15,700,000
695,000
657,675
Pizzutti, Dublin Meth, Upper
(4)
270/33 Interchange (Construction) (SIB)
Metro
2/10/15
10,010,000
7,003,630
333,635
710,246
(8)
Dublin Road/Glick Road Improvements (OPWC)
State Highway
7/1/14
250,000
187,500
25,000
-
(4)
BSD Transportation (John Shields Parkway II)
Bridge Street TIFs
12/6/16
9,325,000
8,630,000
365,000
267,500
(1)
Service Center Renovation/Expansion
Income Tax Revenue
8/2/17
3,300,000
3,185,000
120,000
126,300
(3)
Sewer Lining & Repairs/Extensions
Sewer Fund
8/2/17
1,380,000
1,330,000
50,000
52,800
(1)
Pedestrian Bridge/N. High Street
Income Tax Revenue
8/2/17
27,200,000
26,245,000
975,000
1,040,900
155,076,858
8,870,680
6,355,424
Unvoted Special Assessment Bonds
(7)
Ballantrae (2001)
Special Assessment
12/1/01
1,700,000
319,272
115,955
11,669
319,272
115,955
11,669
Voted Bonds (G.O.)
(4)
Woerner-Temple Road
Woerner Temple TIF
12/1/00
5,555,000
437,000
437,000
18,573
(1)
Emerald Parkway Overpass - Phase 7
Income Tax Revenue
12/1/00
6,565,000
519,000
519,000
22,058
(5)
Coffman Park Expansion
Property Tax Revenue
12/1/00
3,135,000
424,000
224,000
16,520
1,380,000
1,180,000
57,150
Total Debt Payments
156,776,130
10,166,635
6,424,243
(1)
Supported by income tax revenue
97,069,728
4,896,045
3,934,905
(2)
Supported by Water Fund revenue
3,020,000
200,000
93,875
(3)
Supported by Sewer Fund revenue
6,855,000
360,000
243,044
(4)
Supported by TIF revenue
48,586,197
4,192,033
2,112,433
(5)
Supported by property tax revenue
424,000
224,000
16,520
(6)
Supported by hotel/motel tax revenue
314,433
153,602
11,798
(7)
Supported by special assessment revenue
319,272
115,955
11,669
(8)
Supported by State Highway Fund revenue
187,500
25,000
-
2-37
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
2-38
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
City Council
STATEMENT OF FUNCTIONS
All powers of the City permitted by the Revised Charter, the Constitution and the laws of the State
of Ohio are vested in Council. Council provides for the exercise of all City powers and for the
performance of all duties and obligations imposed on the City by law, through the adoption of
legislation. City Council's responsibilities include reviewing, deliberating and approving legislation
as prescribed by the Revised Charter and the laws of the State of Ohio applicable to municipalities.
City Council establishes goals and long-range policies for the City.
Council is composed of seven members who serve four-year terms. Three are nominated and
elected by the electors of the City at large and four are nominated and elected by the electors of
each of the four Council wards. All candidates for City Council must be residents of Dublin for one
year prior to filing a petition of candidacy. Council members must be residents of the City of Dublin
throughout their term of office. Ward Council members must be residents of the ward which they
represent at the time they file for office and during their entire term of office.
City Council elects a Mayor and Vice Mayor to serve two-year terms. The Mayor presides over all
City Council meetings. The Vice Mayor performs these duties in the absence of the Mayor.
The Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council
is an officer of the City and provides notice of Council meetings to its members and the public, keeps
the minutes of Council's proceedings and performs other duties as provided by the Revised Charter
or by Council.
OBJECTIVES AND ACTIVITIES
• To establish goals for the community to be implemented by staff and/or City Council.
• To set policy in a clear and consistent manner in order to provide a framework for
administrative implementation.
• To continue to be responsive to the needs and expectations of the citizens of Dublin.
PERSONNEL DATA
2018
2019
POSITION TITLE
CURRENT NUMBER
ADOPTED
Mayor
1
1
Vice Mayor
1
1
Council Member
5
5
Clerk of Council
1
1
Deputy Clerk of Council
2
2
TOTAL
10
10
PART-TIME/SEASONAL STAFF
Intern (1) 0 1
0 1
NOTES & ADJUSTMENTS:
(1) An intern position has been added to assist City Council with research and projects.
City Council 3-1 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2019
2017
2018
2018
Department
Actual
Budget
Revised Budget
Budget
101 General Fund
50 City Council
Personal Services
701101 Full Time Salaries/Wages
326,720
334,485
340,985
342,515
701103 Overtime Wages
5,261
5,000
14,000
15,000
701104 Other Wages
0
0
0
10,800
701201 Employee Benefits
204,273
281,680
285,180
270,475
702000 Training/Travel
3,961
30,500
14,000
12,000
703100 Meeting Expenses
1,554
2,500
4,500
10,000
703101 Ceremonial Functions Expense
25,113
24,000
25,225
24,000
703201 Long Term Strategic Plan
9,598
15,000
12,430
15,000
Personal Services Total:
576,480
693,165
696,320
699,790
Contractual Services
713004 Other Professional Services
10,191
16,000
16,000
16,000
715002 Advertising
8,297
4,000
8,932
4,000
716000 Memberships/Subscriptions
893
1,800
2,056
2,500
Contractual Services Total:
19,381
21,800
26,988
22,500
Supplies
721001 Office Supplies
970
8,000
8,998
8,000
Supplies Total:
970
8,000
8,998
8,000
City Council Total:
596,830
722,965
732,306
730,290
General Fund Total:
596,830
722,965
732,306
730,290
3-2
2019 Operating Budget - City of Dublin, Ohio
2019
2017
2018
2018
Department
Actual
Budget
Revised Budget
Budget
101 General Fund
50 City Council
Boards and Commissions
Personal Services
701101 Full Time Salaries/Wages
7,100
8,400
8,400
8,400
701201 Employee Benefits
1,069
1,325
1,325
1,325
702000 Training/Travel
4,741
30,000
30,000
30,000
703100 Meeting Expenses
0
1,000
1,000
1,000
Personal Services Total:
12,910
40,725
40,725
40,725
Contractual Services
716000 Memberships/Subscriptions
0
750
750
750
Contractual Services Total:
0
750
750
750
City Council Total:
12,910
41,475
41,475
41,475
General Fund Total:
12,910
41,475
41,475
41,475
INS]
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
City Council
Boards and Commissions
BUDGET SUMMARY
10110510
Account 701101 provides funding for the salaries/wages of City Council Members and staff
reflected under Personnel Data.
Account 701104 provides funding for part-time (intern) staff.
Account 701201 includes funding for benefits, including health insurance contributions for City
Council Members, the Clerk of Council and Deputy Clerks of Council.
Account 702000 includes funding for travel and training for Council Members and certification -
related training for the Clerk of Council and Deputy Clerks of Council.
Account 703101 includes funding for citywide ceremonial functions, which are reviewed and
approved by the Mayor and the City Manager. These include events hosted by City Council;
Memorial Tournament badges for Council Members; flowers, memorial donations and special
occasion recognition.
Account 703201 provides funding for long-term strategic planning workshops, and Council
retreat(s).
Account 713004 provides funding for codification services.
Account 715002 provides funding for advertising expenses related to publication in local
newspapers of the annual meeting schedule and Council candidate campaign finance reports.
This Account also includes funding to record annexation documents with the county and state.
10110520
Account 701101 provides funding for salaries/wages of seven Planning and Zoning Commission
Members.
Account 702000 provides funding, as authorized by City Council, of travel and training for
Planning and Zoning Commission Members and funding for orientation and training for all
Board and Commission Members. Funding is provided for ARB Members to attend the Annual
National Forum through the National Alliance for Preservation Commissions (NAPC).
Account 703100 provides funding for expenses related to meetings sponsored by various City
advisory boards, commissions, committees and task forces.
Account 716000 provides funding for American Planning Association (APA) memberships.
City Council 3-4 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager
STATEMENT OF FUNCTIONS
The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged
with the responsibility for the administration of all municipal affairs as empowered by the Revised
Charter of the City of Dublin, City Ordinances or Resolutions and State laws. Some of the City
Manager's primary responsibilities include: directing and supervising the administration of all
departments and functions of the City; attending all Council meetings; ensuring that all laws,
Revised Charter provisions, ordinances and resolutions of Council are faithfully executed; preparing
the annual budget and capital improvements program; publishing an annual report of the financial
and administrative activities of the City; and executing, on behalf of the City, all contracts and
agreements.
• To ensure alignment with City Council Strategic Focus Areas.
• Assist and advise City Council on strategic efforts.
• To provide leadership and direction for staff.
• To be responsive to needs of the community and to advise citizens regarding the structure
and activities of the City organization.
• To facilitate citizen involvement and requests for service.
• To provide leadership in sustainable municipal services.
PERSONNEL DATA
POSITION TITLE
City Manager
Assistant City Manager
Government and International Relations Manager
Management Assistant
Executive Assistant to the City Manager
Administrative Support 1
TOTAL
PERMANENT PART-TME/PART-TIME/SEASONAL STAFF
2018
2019
CURRENT
ADOPTED
NUMBER
1
1
1
1
1
1
1
1
1
1
1 1
6 6
Director of Strategic Initiatives/Special Projects (1) 1 0
Intern (ICF) 1 1
Intern 1 1
TOTAL 3 2
NOTES AND ADJUSTMENTS:
(1) Director of Strategic Initiatives/Special Projects position removed.
City Manager 3-5 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
10 City Manager
Personal Services
701101 Full Time Salaries/Wages
740,367
761,450
784,450
675,090
701103 Overtime Wages
1,904
3,000
3,000
3,000
701104 Other Wages
15,556
32,125
32,125
32,125
701201 Employee Benefits
216,099
224,735
228,735
203,250
702000 Training/Travel
10,521
14,000
14,600
14,500
703100 Meeting Expenses
6,745
6,500
6,500
6,500
703202 Staff Goal Setting
4,457
13,000
13,450
12,000
Personal Services Total:
995,648
1,054,810
1,082,860
946,465
Contractual Services
713004 Other Professional Services
51,591
152,400
174,091
76,800
716000 Memberships/Subscriptions
5,717
9,380
9,480
7,080
717001 Rents and Leases
11
0
0
0
Contractual Services Total:
57,319
161,780
183,571
83,880
Supplies
721001 Office Supplies
2,482
3,500
4,442
3,500
Supplies Total:
2,482
3,500
4,442
3,500
Other Charges and Ex
751003 Special Projects/Programs
258,717
155,000
147,600
152,500
Other Charges and Ex Total:
258,717
155,000
147,600
152,500
City Manager Total:
1,314,166
1,375,090
1,418,473
1,186,345
General Fund Total:
1,314,166
1,375,090
1,418,473
1,186,345
3-6
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager
BUDGET SUMMARY:
10110110
• Account 701101 provides funding for the full-time staffing reflected under Personnel Data.
• Account 701104 provides funding for part-time (Intern) staff.
• Account 702000 provides funding for training and travel for the OCM.
• Account 703100 provides funding for external and internal meetings sponsored by the City.
This may include food, beverages and any necessary supplies for meetings with staff retreats,
forums, etc.
• Account 703202 provides funding for leadership team retreats and goal setting.
• Account 713004 provides funding for other professional services and consultants. For 2019,
this includes funding for the City's Lean Six Sigma Black Belt/Green Belt program and
consultants for special projects.
• Account 716000 provides funding for staffs membership to organizations such as International
City/County Management Association (ICMA) and Ohio City/County Management Association
(OCMA).
• Account 721001 provides office supplies, printing, and courier services.
• Account 751003 provides funding for projects such as the Citizens Academy, ICF Institute,
PIEworks, ASN Support and Friendship Cities — Ireland and Japan.
City Manager 3-7 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
3-8
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Miscellaneous Accounts / Contingencies
STATEMENT OF FUNCTIONS:
These are miscellaneous accounts within the General Fund which are not directly related to the
operational costs of a specific function. The functional "supervision" of these accounts is provided by
the Office of the City Manager.
Funds are appropriated to the contingency account to be held for any unforeseen expenses during
the current fiscal year. The expenditures are required to be approved by the City Manager.
Misc Accts 3-9 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
10 City Manager
scellaneous
Personal Services
701107 Salary Adjustments
0
102,100
102,100
0
Personal Services Total:
0
102,100
102,100
0
Contractual Services
713004 Other Professional Services
70,459
115,500
121,000
115,500
714006 Workers' Compensation
0
100,000
100,000
100,000
716000 Memberships/Subscriptions
63,744
70,610
70,610
70,610
719001 County Wide Disaster Sery
62,580
64,580
64,580
64,580
Contractual Services Total:
196,783
350,690
356,190
350,690
Capital Outlay
735001 Cap Impr Land and Land Impr
0
1,285,025
1,285,025
1,285,025
Capital Outlay Total:
0
1,285,025
1,285,025
1,285,025
Other Charges and Ex
751015 Leadership Dublin
10,000
10,000
10,000
10,000
753003 Settlement Claims
87,800
0
0
0
754002 Grants/Community Ong
263,647
339,750
349,360
396,250
756002 Contingencies
29,245
150,000
206,954
150,000
Other Charges and Ex Total:
390,693
499,750
566,314
556,250
City Manager Total:
587,476
2,237,565
2,309,629
2,191,965
General Fund Total:
587,476
2,237,565
2,309,629
2,191,965
3-10
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Miscellaneous Accounts / Contingencies
BUDGET SUMMARY:
10110190
• Account 713004 provides funding for federal and state lobbying efforts.
• Account 714006 provides funding for the City's self-insured workers' compensation program.
This amount reflects the City's program costs including claims, third party administration and
excess loss coverage.
• Account 716000 includes funds for memberships/subscriptions to the Ohio Municipal League, the
National League of Cities, dues to the Mid -Ohio Regional Planning Commission, and any other
citywide memberships/subscriptions.
• Account 719001 provides funding to the Franklin County Emergency Management Agency
(FEMA) for the countywide disaster services program.
• Account 751015 provides funding for Leadership Dublin
• Account 754002 provides funding for the Dublin Counseling Center (Syntero),the Beautify our
eighborhood Grant Program and the istoric Dublin par ing lot lease at the Dublin Community
Church.
• Account 756002 provides funding for unanticipated expenditures that may occur throughout
the year.
10180190
Account 735001 provides funding for the annual payment (2017-2020) on the Rings Road Farm
purchase.
Misc Accts 3-11 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
312
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Human Resources
STATEMENT OF FUNCTIONS
Human Resources is an engaged team of professionals who work in partnership with managers, their teams, and
individual employees to sustain a talented, diverse workforce, foster a culture of health, safety, and productivity
and provide innovative, collaborative business solutions that contribute to the strategic goals of the City. Human
Resources provides leadership and direction to the organization in all functional areas of human resources
management including recruitment & selection; classification & compensation; performance management; wage
& salary administration; benefits administration; labor/employee relations; policy analysis/development; talent
development &training management; and organizational analysis/development. Human Resources also provides
leadership and direction to the organization in risk management and occupational safety & health.
• To develop and administer recruitment/selection processes based on a competency -based strategy;
partnering with all work units in the selection of high quality candidates.
• To provide leadership in developing and implementing benefit and health management strategies (i.e.
Health Savings Accounts, Health Reimbursement Accounts, Healthy by Choice Plus Program); evaluate
medical benefits and HBC Plus program effectiveness for future potential plan design modifications.
• To provide leadership and direction in the administration of classification & compensation systems,
ensuring that managers are effectively trained in administration of systems.
• To provide leadership and direction in administration of performance management system; ensure
managers are trained in administration of system; provide direction to managers in the development of
meaningful performance objectives for their employees.
• To develop, implement, and administer professional development programs that focus on
skill/competency development.
• To develop, implement, and administer a staff technology program that focuses on technical skills for
staff to effectively use technology tools that are pertinent to their job.
• To maintain a City-wide customer service training program that reinforces the Dublin Brand.
• To administer a meaningful employee recognition and appreciation program that fosters employee
engagement.
• To administer labor relations functions, including collective bargaining, contract administration, and
grievance arbitration processes; conduct negotiations for successor collective bargaining agreements.
• To lead the organization in workforce planning and succession/talent management efforts to help
ensure the sustained success of the organization in the future.
• To administer property & casualty insurance, risk management, and occupational safety & health
programs.
• To administer the City's self-insured Workers Compensation Program.
PERSONNEL DATA
2018
POSITION TITLE
CURRENT NUMBER
Director, Human Resources
1
Human Resource Manager
1
Talent Development and Training Manager
1
Human Resource Business Partner
3
Human Resources Coordinator
1
Safety Administrator/Risk Manager
1
Risk Management Assistant
1
Administrative Support 2
1
TOTAL
10
NOTES AND ADJUSTMENTS:
2019
ADOPTED
1
Human Resources 3-13 11/19/18
2019 Operating Budget - City of Dublin, Ohio
Personal Services Total:
1,159,196
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
147,480
192,256
111,655
713005 Misc. Contract. Serv.
16,530
Budget
101 General Fund
31,305
714001 Insurance and Bonding
461,068
472,740
474,527
10 City Manager
714009 Insurance Claims Paid
1,796
10,000
10,000
10,000
uman Resources
8,345
18,000
19,500
10,000
715003 Printing and Reproductions
Personal Services
1,000
1,000
3,000
716000 Memberships/Subscriptions
7,661
701101
Full Time Salaries/Wages
738,780
758,730
758,730
799,370
701103
Overtime Wages
260
500
500
500
701104
Other Wages
18,987
0
0
0
701201
Employee Benefits
238,491
247,680
247,680
243,380
701204
Uniforms and Clothing
3,393
2,000
0
2,000
701206
Employee Training and Developm
117,837
146,150
156,413
163,395
701207
Tuition Reimbursement
19,053
40,000
40,000
40,000
702000
Training/Travel
21,752
26,400
24,800
21,900
702001
Reimbursable Business Expense
0
3,500
3,500
3,500
703100
Meeting Expenses
643
5,000
5,000
2,500
Personal Services Total:
1,159,196
1,229,960
1,236,623
1,276,545
Contractual Services
713004 Other Professional Services
117,872
147,480
192,256
111,655
713005 Misc. Contract. Serv.
16,530
39,680
39,680
31,305
714001 Insurance and Bonding
461,068
472,740
474,527
494,090
714009 Insurance Claims Paid
1,796
10,000
10,000
10,000
715002 Advertising
8,345
18,000
19,500
10,000
715003 Printing and Reproductions
770
1,000
1,000
3,000
716000 Memberships/Subscriptions
7,661
10,500
12,560
11,160
Contractual Services Total:
614,042
699,400
749,523
671,210
Supplies
721001 Office Supplies
7,846
8,605
8,656
8,605
724003 Equipment Maintenance
0
180
180
180
Supplies Total:
7,846
8,785
8,836
8,785
Other Charges and Ex
751005 Risk Mgt. /Safety Programs
13,581
15,855
16,342
16,845
751017 Employee Recognition Program
5,283
48,210
48,210
47,575
Other Charges and Ex Total:
18,865
64,065
64,552
64,420
City Manager
Total:
1,799,948
2,002,210
2,059,534
2,020,960
General Fund
Total:
1,799,948
2,002,210
2,059,534
2,020,960
3-14
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Human Resources
BUDGET SUMMARY:
10110120
• Account 701101 provides salary/wage funding for the staffing reflected under Personnel Data.
• Account 701103 provides overtime funding for the non-exempt staff reflected under Personnel Data.
• Account 701104 provides funding for hiring other temporary staff when needed.
• Account 701201 provides funding for the benefits provided to the staff reflects under Personnel Data.
• Account 701204 provides funding for official City of Dublin apparel used for ceremonial observances and
other City representational duties. In addition to the HR staff identified under Personnel Data each new
employee to the City is provided a City of Dublin official shirt at onboarding with the exception of those
who are provided City funded uniforms (i.e. Maintenance Workers, Police Officers, Custodians, Recreation
Staff, etc.) which they are required to wear during work hours. The Divisions and Departments
responsible for those employees are funded separately.
• Account 701206 provides funding for a City-wide training and development. This training includes, but is
not limited to Drug-free Workplace Training, Staff Technology Development on administrative software
programs, Leader Development Training for Supervisors and Directors, Executive Leadership Training
and Mentoring for the City Manager and Directors, and training the use of specialized software used in
the Human Resources Division used to execute their specific duties.
• Account 701207 provides funding for the organization -wide tuition reimbursement program.
• Account 702000 provides funding for training seminars and conferences for the Human Resources and
Risk Management staff.
• Account 702001 provides funding for reimbursable business expenses.
• Account 703100 provides funding to provide logistical support of significant hiring (panel interviews),
promotional and bargaining events.
• Account 713004 provides funding for various employment screening and assessment services, i.e.
criminal record checks, driving record checks, sexual offender checks, drug tests, medical examinations,
and polygraphs and psychological evaluations for police officer candidates. This account also provides
funding to conduct periodic Classification and/or Compensation Plan studies as required.
• Account 713005 includes funding for the City's Employee Assistance Program (EAP) and the maintenance
fees for the City's on-line employment application program (Neogov).
• Account 714001 provides funding for the City's contribution to the Central Ohio Risk Management
Association (CORMA) self-insured loss fund, for stop loss premiums for the coverage period of October
1, 2017 to October 1, 2018, and for cyber coverage.
• Account 714009 provides funding for the payment of Insurance Claims.
• Account 715002 provides funding for recruitment announcements on various social media websites, in
newspapers, and in professional/trade journals and publications.
• Account 715003 provides for the various professional printing needs of the HR division related to Open
Enrollment and the various other HR events conducted throughout the year.
• Account 716000 provides funding for membership of HR Staff to the various professional organizations
that provide ongoing HR/Risk Management/ Safety related education and updates.
• Account 721001 provides for office supplies to the HR Division.
• Account 724003 provides for annual maintenance of the HR document shredder.
• Account 751005 provides funding for employee safety programs, some of which are mandated by state
safety regulations.
• Account 751017 funds the Employee Recognition and Appreciation Program to include longevity awards
presented on 5"' year anniversaries, retirement awards and recognition events, and various employee
appreciation breakfasts and luncheons.
Human Resources 3-15 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Human Resources
Performance Measures:
The development of the City Dublin's workforce and its leaders is a primary focus of the City Manager. In addition,
over the last three years, Council has invested in Leader Development and Career Development in the "Employee
Training and Development" account.
The Talent Development and Training Program drives a culture of learning and development with the objective
to maintain a sustainable workforce that aligns with the City's service based growth strategy. In 2018, the
direction of the program focused on competency development while providing training to fill perceived gaps in
much needed skill sets. We searched out and leveraged training the was currently available. As we move forward
into 2019 and beyond, it is our intent to continue leveraging the Korn Ferry Competency Model for talent
development, which provides a solid framework for competency based training at various levels of an organization
that can be used for a City Leader Certification Program that is supportive of our Strategic Plan. Of particular
note is the establishment of the "Emerging Leaders Program" that we have partnered with Ohio University to
provide our non -supervisor / high potential employees an opportunity for leader development training. Also in
2019, our Leader Development program will begin focusing on the concepts of Diversity and Inclusion in order
to better leverage and engage all aspects of our workforce.
The following chart depicts the various training venues and offerings that have been accomplished with the City's
investment and how we have expanded the efforts each year.
YEAR
SUBJECT
GROUP
#TRAINED
2018
Emerging Leader Program (Year 1 of 3)
High Potential Employees
28
Performance Measurements
Frontline Leaders
47
Venture Canvas Model
Frontline Leaders
57
Professional Writing and Presenting
Frontline leaders
57
Private-Public-Partnerships(P3)
Directors and Higher
24
Social Return on Investments
Directors and Higher
20
Strategic Communication
Directors and Higher
24
Matrix- Lunch and Learns
Open to all Supervisors
60
Computer/Technical Training
Individual Employees
21
MAPS -Various Courses
Individual Employees
9
Lean Six Sigma Training
Individual Employees
24
Admin Support Training Workshops
Admin Support Staff
48
Coaching for Peak Performance
Frontline Leaders
67
Your Leadership Journey
Frontline Leaders
58
Appreciating Great Work
Directors and Higher
22
Foundations of Leadership
Directors and Higher
24
Strategic Leadership
Directors and Higher
27
2017
MAPS -Various Courses
Individual Employees
24
Matrix- Lunch and Learns (6 Sessions)
Open to all Supervisors
30 per session
Time Management
Individual Employees
4
Admin Support Training Workshop
Admin Support Staff &
Supervisors
55
Your Leadership Journey
Directors and Higher
24
Executing Leadership at the Frontline
Directors and Higher
24
2016
CoachingforPeak Performance
Directors and Higher
24
Leading Self
Frontline Leaders
58
uman Resources 3-16 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Human Resources
Subiects of and Tools for Trainina for 2019:
Diversity, Inclusion and Equality- A Diversity and Inclusion Advisor will guide the senior leadership team to
create an overarching diversity and inclusion vision that can support our future approach as a City. Through a
series of confidential in-depth personal interviews, Jeanetta will provide the view of D&I, clearly defined scope of
diversity and inclusion, and view of how we move this important work forward as conveyed by the leadership
team.
Personal Assessments (Myers- Briggs) -An Ohio University workshop designed for high potential employees
to enhance self-awareness, and help them to understand how individual preferences influence the way culture is
shaped within organizations.
Professional Ethics Workshop — An Ohio University four-hour workshop designed with public sector case
studies and discussions to explore how one's response to difficult situations assist the student in learning how to
lead their toughest follower — Their self!
Essentials of Supervision — An Ohio University Two Day Workshop which focuses on essential basic skills all
supervisors must have to be successful in leading their employees.
Strategic Leadership — An Ohio University one -day seminar designed to help leaders think strategically, know
their business, generate ides and focus, and develop learning agility
Executing Leadership at the Frontline — On Ohio University Seminar focused on leadership at the frontline
of an organization.
Foundations of Leadership — Ohio University seminar designed to provide Leaders with a foundation of talent
acquisition and development.
"Lunch and Learn" Sessions for Supervisors — A series of one hour discussions on various topics hosted by
Psychologists from Matrix Integrated Psychological Services, our Employee Assistance Program (EAP) provider.
These discussions provide insight to the psychological challenges of leadership. The City is afforded six of these
sessions per year as part of our contract with Matrix.
The Computer Workshop — A local vendor which provides technical training sessions on various forms of
software commonly used in the private and public sector. Training session include offering like Beginning,
Intermediate and Advanced Skills in the various Microsoft Office Programs like Power Point, Excel and Word.
Management Advancement for the Public Sector (MAPS) — Sponsored by the Ohio State University John
Glenn College of Public Affairs, there are several course offerings provided that we acquire vouchers for our
employees to take advantage of.
Admin Support Training Workshop- Quarterly training events offered by various vendors for the Admin
Support group.
Learning Management System (LMS) -With a fully automated LMS, we can easily create training course for
our staff, add evaluations to course curriculum, issue certifications, track classroom led training, track
certifications, and distribute updated policies for awareness. LM deliverables: Yearly training schedule, class
enrollment capability feature, accreditation and certification tracking feature, and individual Career Roadmap
feature.
uman Resources 3-17 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
3Ia
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Communications and Public Information
STATEMENT OF FUNCTIONS
Communications and Public Information serves as the full service communication counseling, in-house
marketing and creative agency for 25+ City departments/divisions. Community Relations' primary functions
are communications, media relations, social/digital media, brand alignment, multi -media productions, public
affairs and engagement with employees, residents, key stakeholders and other priority audiences.
OBJECTIVES/ACTIVITIES
• Produce and manage eight digital properties/websites: City of Dublin, DubNet, Dublin Irish Festival,
Bridge Street District, Economic Development, Dublin Reality Check, 270-33 Interchange and ICF Global
Institute.
• Manage social media platforms through strategic messaging, images, video, Amazon Alexa daily
updates, 24/7 monitoring, measurement, analysis and optimization.
• Support HR with the City's employee communications, engagement and recognition programs.
• Manage a proactive media relations strategy that is fueled by city-wide opportunities and issues and
supported by key relationships, a robust online newsroom and proactive social media efforts.
• Incorporate video production and messaging into city-wide strategic communication efforts; manage
and produce weekly feature and informational videos on published through social media, Vimeo and
YouTube. Content includes short video features, creative public service announcements, Why Dublin?
business features and drone videography. Also live stream City Council meetings throughout the year.
• Support economic development focused marketing strategies and media buying aligned with regional
efforts to attract, retain and grow business in Dublin.
• Manage and optimize brand alignment to create consistent, relevant and distinctive representations of
the City through visual identity, messaging, marketing, tone and personnel.
• Support Dublin and Washington Township public safety efforts and initiatives through emergency and
critical incident response as well as media and public information management; NIMS certified.
• Conduct, analyze and promote public opinion, citizen satisfaction and benchmarking surveys.
• Coordinate the Neighborhood Leadership Meeting
• Leverage the international platform of the Memorial Tournament to enhance relationships with local
and global key stakeholders including media, elected officials, community leaders and international
delegates to advance economic development, relationship building and community recognition efforts.
• Supports the City's efforts with the DCVB, Chamber, Schools, DAC, HDBA, Downtown Dublin Alliance
as well as Experience Columbus, Columbus 2020, ODOT and MORK to market Dublin and elevate
awareness of our significance in the region.
• Research and prepare columns, speeches and talking points for City Manager, Directors and other key
officials.
• Manage, produce and coordinate informational and media recognition/marketing events including State
of the City Address.
PERSONNEL DATA
POSITION TITLE
Director, Communications and
Public Affairs Officer
Public Information Officer
Digital & Brand Manager
Digital & Graphic Designer
Administrative Support 3
TOTAL
Public Information
PART-TIME/SEASONAL STAFF
Communications Interns
TOTAL
NOTES & ADJUSTMENTS:
2018
2019
CURRENT
ADOPTED
NUMBER
1
1
1
1
3
3
1
1
1
1
1
1
8
8
2 2
2 2
Comm & PI 3-19 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
10 City Manager
Communications and Public nformation
Personal Services
701101 Full Time Salaries/Wages
600,681
623,825
623,825
643,275
701103 Overtime Wages
3,228
4,500
4,500
4,500
701104 Other Wages
6,365
30,000
30,000
30,000
701201 Employee Benefits
267,876
299,365
299,365
288,880
701204 Uniforms and Clothing
81
1,400
3,000
800
702000 Training/Travel
7,080
15,250
15,250
15,250
703100 Meeting Expenses
1,883
3,500
3,500
3,500
Personal Services Total:
887,193
977,840
979,440
986,205
Contractual Services
713004 Other Professional Services
372,220
393,750
422,080
433,300
713005 Misc. Contract. Serv.
38
48,000
48,000
23,620
715001 Communications
0
500
500
500
715002 Advertising
14,360
83,000
128,000
83,000
715003 Printing and Reproductions
9,209
10,000
10,000
15,000
716000 Memberships/Subscriptions
3,666
4,925
4,925
5,440
Contractual Services Total:
399,491
540,175
613,505
560,860
Supplies
721001 Office Supplies
2,921
3,000
3,000
3,000
721002 Operating Supplies
618
1,000
1,500
1,000
724003 Equipment Maintenance
30
1,000
1,000
1,000
Supplies Total:
3,570
5,000
5,500
5,000
Capital Outlay
734002 Tools
857
2,500
5,300
2,500
Capital Outlay Total:
857
2,500
5,300
2,500
Other Charges and Ex
751003 Special Projects/Programs
190,828
330,425
368,753
315,625
751012 Promotional Programs
239,183
15,000
15,000
10,000
Other Charges and Ex Total:
430,012
345,425
383,753
325,625
City Manager Total:
1,721,123
1,870,940
1,987,498
1,880,190
General Fund Total:
1,721,123
1,870,940
1,987,498
1,880,190
3-20
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Communications and Public Information
Budget Summary:
10110130
• Account 701101 provides funding for staffing reflected under Personnel Data.
• Account 701103 provides funding of overtime for events, meetings and special projects.
• Account 701104 other wages provides funding for interns.
• Account 701204 provides funding for branded tee shirts and items for the employee 410
communication/engagement team.
• Account 702000 provides funding for staff professional development.
• Account 703100 provides funding for the Experience Columbus annual meeting, professional
association meetings, business engagement meetings, City employee engagement
communication meetings.
• Account 715001 provides funding for courier services.
• Account 713004 includes funding for brand management, social media consulting,
photography, videography — creative, production, graphic design, social media strategy,
survey data analysis and integration, Dublin Life magazine and special inserts.
• Account 713005 includes funding for video/photo hosting, Alexa/Google Home fees, eNews
hosting, webpage enhancements, web security, Apple license, media analytics and
measurements.
• Account 715002 provides funding for citywide local and national marketing and advertising
through traditional, digital and social media.
• Account 715003 provides funding for printing the annual report, marketing materials, survey
report, postcards and brochures.
• Account 716000 provides funding for professional association memberships, newspapers, AP
style guide and award entries.
• Account 721001 provides funding for office supplies.
• Account 721002 provides funding for operating supplies.
• Account 724003 provides funding for equipment maintenance.
• Account 751003 includes funding for the State of the City address and reception, Legends
Championship Luncheon, Leaderboard Breakfast, Safe Ride Programs, social media
campaigns, Fore! Miler sponsorship, Memorial Tournament activities including hospitality villa,
catering, badge package, and media promotions.
• Account 751012 includes funding for promotional items and the Dublin merchandise on-line
store maintenance fees.
Comm & PI 3-21 11/19/18
M19 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Communications and Public Information
PERFMMANCE MEASURES:
MI4
Digital Media
x316
11 websites
auumi.iAc,tiv 31,9
a M14 2015
M16 My
auamubiuu.e.9u.
31A%
sen931
9]476 6
p3nzW9 i05i63] x339]
2173537 I.9MM
13
MI4
x015
x316
my
auumi.iAc,tiv 31,9
xoMmaublinebiausizi
"i NA NA
31A%
se
Mz935
xbsb
nuw
141
te9eue.a 965e11
841,15
612965
59935
(1ss
sign 01
x015
2016
W17
b.ia9e+6oetauamobiowgn.
aubnetLublinabiwugm
xoMmaublinebiausizi
"i NA NA
31A%
51M9
seem
paxmi NA NA
111
141
120349
2013
]01<
2015
MI6
MI]
aubnetLublinabiwugm
xoMmaublinebiausizi
se NA
NA
ii
95,65]
71
pa9enews NA
NA
31Q456
107.633
legi
MIe•m.a.-,w
s]xexr
Ims9s•
m1g.j.pers July
9.]A
171
1➢I8`mwo-lw
la m
L549
6,647
13,644
1m8'awy-
&6]V
Comm & PI 3-22 11/19/18
2013
x01<
2015
MI6
AI]
xoMmaublinebiausizi
iscipp,
NA
NA
NA
19,936
24M3
pa9enews
NA
NA
NA
0274
360W
cagey
greggems mnnw+¢me¢
�� Sadel Med'u-followerslUkes
1013
2014
2015
M16
IDn
Fwe k
684et
7,918
9.74I
Ui
la]M
3uiM
7,658
9.M6
11.135
Wee
West
Inkealn
424
sign
1.200
Ip06
x,PIC
InMgrzm
717
114DO
si 1M
31933
5,445
NeAhmg
NA
1.611
5.35
ii
11.]]5
//eNews
Auaierce
2013
2014
M15
M16
2017
2739
Mite
0.522
6sigl
6]62
MIe•m.a.-,w
s]xexr
Ims9s•
m1g.j.pers July
9.]A
171
1➢I8`mwo-lw
la m
L549
6,647
13,644
1m8'awy-
&6]V
Comm & PI 3-22 11/19/18
2019 OPERATING BUDGET - OW OF DUBLIN, OHIO
Office of the City Manager / Communications and Public Information
PERFORMANCE MEASURES:
Video
// Faeeboo4301V Flawlessly - July)
l' 1 2018
12,2a„nu�.wwed
wiP....o..Period
130.1K
3183K
vox
Minutes Viewed
Video Views
�w
// FaabooF 3017' annuary July)
126.9K 378.3K
IIS872 Minutes vessel 34475 a. Minutes Viewed Video Views
ill
.00
J
j"1 well uses Man Ml M'n wee Jute we um
Comm &PI 323 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Communications and Public Information
Video
// Vimea21ng- January -July)
153K 17K 11 1
RF.M., .w,. .pciyma.,
Q Du.aa
Dublin, Ohio, United States: 65,614 plays
MOA plays1
®
®
4
117,],182 plays
Desktop:p:117,182
JM
</itlublinohiousa.gov:
109,565 plays
^
— — _—
-
w..w..Oa,
vesd immau
KIM plays
6.521 puss
9pins
Must ys ry nus, uPL
</itlublinohiousa.gov:
109,565 plays
^
— — _—
-
w..w..Oa,
Total ins, Mlch�
A111191 IM, Per 11,
.All,, �u.,,._
pay P.
Comm & PI 324 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Legal Services
STATEMENT OF FUNCTIONS
The Law Director provides legal representation to City Council, the City Manager, the
administrative departments and various Boards and Commissions. The Law Director is appointed
by the City Manager with the approval of City Council. Currently this position is filled on a
contractual basis.
Periodically, other legal counsel is retained for specialized problems or legal work. The Law
Director and the Law Director's staff provide many services including attending all designated
public meetings and staff meetings; drafting ordinances, resolutions and legal memoranda;
handling planning/zoning/land use matters, including attendance at all Planning and Zoning
Commission meetings; leading the right-of-way acquisition process, including representing the
City in any eminent domain litigation; representing the City in all administrative hearings and
general litigation; drafting and negotiating contracts, including contracts for special events such
as St. Patrick's Day, Fourth of July and the Irish Festival; prosecuting code enforcement violations;
handling annexation matters; assisting staff in responding to public records requests;
representing the City in labor and employment matters; representing the City in construction
matters; drafting policies and assisting in drafting administrative orders and advising City officials
and employees on day-to-day matters. Prosecutorial services include prosecuting all cases in
Dublin Mayor's Court and Franklin County Municipal Court. The Law Department also works closely
with various governmental entities, including the Franklin County Prosecutor's Office, the State
Auditor, the State Attorney General's office, the Ohio Department of Transportation, and the
Franklin County Board of Public Health.
OBJECTIVES AND ACTIVITIES
To provide top quality legal counsel in accordance with the contract.
PERSONNEL DATA
POSITION TITLE
Director of Law *
Assistant Director of Law
TOTAL
NOTES AND ADJUSTMENTS:
2018 2019
CURRENT NUMBER ADOPTED
2 2
3 3
* These positions are contracted and not considered employees of the City. Numerous
associates within the firm of Frost Brown Todd LLC work under the direction of the Director of
Law to provide legal counsel for the City.
Legal Services 3-25 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
10 City Manager
egal ervices
Contractual Services
713002 Legal Services
938,076
1,000,000
1,011,924
1,000,000
713003 Other Legal Services
501,655
575,000
519,245
575,000
713004 Other Professional Services
327,314
175,000
399,100
375,000
Contractual Services Total:
City Manager Total:
General Fund Total:
3-26
1,767,046 1,750,000 1,930, 268 1,950,000
1,767,046 1,750,000 1,930, 268 1,950,000
1,767,046 1,750,000 1,930, 268 1,950,000
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Legal Services
BUDGET SUMMARY:
10110140
• Account 713002 is used to pay for general services provided by the Director of Law,
including Mayor's Court. The budget is based on the contract authorized by City Council.
• Account 713003 provides funding for special legal services provided by the Director of
Law (i.e. labor negotiations and telecommunications, roadway projects, and litigation).
• Account 713004 includes funds for services related to economic development and other
outside legal services as needed.
Legal Services 3-27 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
328
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Office of the Director / Fiscal Administration
STATEMENT OF FUNCTIONS
The Director of Finance assists the City Manager in the preparation and administration of the operating
budget, the capital improvements program, and is responsible for the administration of the Citys debt and
the various economic development and tax increment financing agreements. Responsibilities also include
maintaining the financial records of the City including: recording all receipts and expenditures, processing
the City's payroll, maintaining capital asset records, internally examining and auditing accounts of the
various departments and preparation of the City's Comprehensive Annual Financial Report (CAFR). The
Director of Finance also has administrative authority over Taxation and Fiscal Administration.
OBJECTIVES AND ACTIVITIES
• To help maintain a fiscally sound government and to conform to regulations by improving methods
for financial planning and capital improvement planning.
• To provide assistance to the City Manager in the preparation and administration of the City's
operating and capital budgets.
• To update, on an annual basis, the costs of all services provided by the City and to compare and
evaluate the service cost with the service revenue.
• Maintain the financial records, ensure compliance with economic development commitments, and
allocate funds in accordance with the applicable agreements for the City's various Tax Increment
Financing Districts.
• To administer the City's debt financing function with the goal of maintaining the AAA rating from
Fitch Ratings and Aaa rating from Moody's Investors Service.
• To develop, implement and administer the City's procurement functions, including competitive bid
processes and utilization of cooperative purchasing and reverse auction alternatives.
• To receive the Distinguished Budget Presentation Award for the Operating Budget.
• To receive the Certificate of Achievement for Excellence in Financial Reporting for the City's CAFR.
To safe -keep and invest City monies in a manner consistent with the Ohio Revised Code and the
City's investment policy. To maintain accountability for the City's capital assets.
PERSONNEL DATA
POSITION TITLE
Director of Finance
Deputy Director of Finance
Chief Accountant
Budget Manager
Financial Analyst
Payroll Specialist
Accountant
Senior Accounting Specialist
Accounting Specialist
Administrative Support 3
TOTAL
NOTES & ADJUSTMENTS:
2018 2019
CURRENT NUMBER
ADOPTED
1 1
1 1
1 1
1 1
2 2
1 1
2 2
1 1
12 12
Finance 3-29 11/19/18
2019 Operating Budget - City of Dublin, Ohio
Personal Services
2017
2018
2018
2019
1,396,800
Actual
Budget
Revised Budget
Department
General Fund Total:
713001
Accounting/Auditing Services
550
Budget
101 General Fund
11,200
713004
Other Professional Services
14,510
20 Finance
8,000
21,000
713005
Misc. Contract. Serv.
Office of the Director/Fiscal Administration/ Procurement
100,000
182,967
150,000
715001
Personal Services
20,925
24,000
24,000
24,000
701101 Full Time Salaries/Wages
925,502
985,360
985,360
1,005,835
701103 Overtime Wages
4,092
6,000
6,000
6,000
701201 Employee Benefits
338,104
384,270
384,270
370,465
701204 Uniforms and Clothing
0
2,000
2,000
2,000
702000 Training/Travel
12,370
12,500
12,582
12,500
Personal Services
Total:
1,280,067
1,390,130
1,390,212
1,396,800
Contractual Services
General Fund Total:
713001
Accounting/Auditing Services
550
11,200
11,200
11,200
713004
Other Professional Services
14,510
48,000
8,000
21,000
713005
Misc. Contract. Serv.
151,346
100,000
182,967
150,000
715001
Communications
20,925
24,000
24,000
24,000
715002
Advertising
3,226
5,000
5,000
5,000
715003
Printing and Reproductions
5,353
10,000
14,646
10,000
716000
Memberships/Subscriptions
2,992
3,000
5,200
3,600
717001
Rents and Leases
14,553
15,000
15,000
15,000
Contractual Services Total:
213,456
216,200
266,013
239,800
Supplies
721001
Office Supplies
15,112
40,000
41,376
38,000
721002
Operating Supplies
1,775
3,000
3,000
3,000
721003
Coffee/Misc. Supplies
23,896
22,000
23,012
22,000
724003
Equipment Maintenance
695
500
500
500
728000
Office Expense
476
1,000
800
1,000
Supplies Total:
41,954
66,500
68,688
64,500
Finance Total:
1,535,477
1,672,830
1,724,913
1,701,100
General Fund Total:
1,535,477
1,672,830
1,724,913
1,701,100
3-30
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance /Office of the Director / Fiscal Administration
BUDGET SUMMARY:
10110210
• Account 701101 provides funding for the staffing reflected under Personnel Data.
• Account 713001 provides funding for the Government Finance Officers Association (GFOA) budget
award application and Comprehensive Annual Financial Report (CAFR) filing fees.
• Account 713004 provides funding for the use of an investment advisor for most of the City's
portfolio.
• Account 713005 funds continuing consultation for the annual update of the Cost of Services Study
and upgrades to the software used to complete the study. It also provides funding for custodial
fees related to investment accounts, other banking fees, fees associated with the City's purchasing
card program, contractual service related to assistance in preparation of the City's financial
statements, as well as funding for the fees related to fixed assets sold on GovDeals, an online
auction provider.
• Account 715001 reflects postage expenses for City Hall.
• Account 715002 provides funding for bid notices/legal advertisements for public improvement and
construction projects; greater use of the City's website as well as use of alternative advertising
venues have reduced this cost.
• Account 715003 provides funding for the printing of the City's Annual Operating Budget, Five Year
Capital Improvements Budget, the Cost of Services Study document, and the CAFR. The number
of hard copy documents produced continues to be reduced due to an increase in requests for
electronic versions, as well as availability of posting documents on the City's website.
• Account 717001 includes funding for rental of the City Hall postage machine and water coolers.
• Account 721001 provides funding for copy paper for City Hall, blank check stock and W-2 forms,
payroll direct deposit paper, funding for letterhead stationery/envelopes, business cards, note
cards, and folders for citywide usage.
• Account 721003 provides funding for tea, coffee and related supplies to make those beverages
available to staff and visitors during meetings held in City buildings.
Finance 3-31 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Transfers / Advances
STATEMENT OF FUNCTIONS:
The General Fund is the general operating fund
General Fund to any other fund with approval
movement of money from one fund to another.
of the City; money can be transferred from the
of City Council. A transfer is the permanent
Operating transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the
Safety Fund, the Cemetery Fund and the Swimming Pool Fund to supplement revenues directly
credited to those funds. Funds are transferred when their fund balance drops below the average
monthly expenditures anticipated.
Transfers to the Capital Improvements Tax Fund and other capital project funds are based on
projects identified in the City's Five -Year Capital Improvements Program (CIP). To the extent that
cash reserves become available in the General Fund, additional capital projects are programmed in
the CIP.
An advance is a temporary movement of money from one fund to another. The City has utilized
advances, for the most part, to provide initial funding for capital projects associated with the tax
increment financing (TIF) districts.
Transfers/Advances 3-32 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017 2018 2018 2019
Actual Budget Revised Budget Department
Budget
101 General Fund
20 Finance
Transfers/Advances
741201
Transf Exp Street Maint and Re
750,000
2,000,000
2,000,000
2,300,000
741225
Transf Exp Recreation
2,650,000
4,000,000
4,000,000
4,000,000
741226
Transf Exp Pool
350,000
420,000
420,000
420,000
741241
Transf Exp Safety
10,500,000
11,600,000
12,200,000
12,600,000
741261
Transf Exp Cemetery
100,000
140,000
165,000
160,000
741401
Transf Exp Capital Impr Tax
5,083,285
500,000
6,438,050
0
742404
Adv Exp Capital Improv Const
28,235,732
0
18,000,000
0
742412
Adv Exp TIF Woerner-Temple
330,000
330,000
330,000
330,000
742457
Adv Exp Bridge Street
450,000
0
0
0
742461
Adv Exp TIF Tuller
1,886,000
350,000
350,000
0
742465
Adv Exp TIF Riviera
17,200
2,150,000
2,150,000
0
742701
Adv Exp Self Ins- Employee Ben
450,000
0
0
0
Transfers/Advances Total:
50,802,217
21,490,000
46,053,050
19,810,000
Finance Total:
50,802,217
21,490,000
46,053,050
19,810,000
General Fund
Total:
50,802,217
21,490,000
46,053,050
19,810,000
3-33
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Miscellaneous Accounts
STATEMENT OF FUNCTIONS:
These are miscellaneous accounts within the General Fund which are not directly related to the
operational costs of a specific function. The functional 'supervision" of these accounts is provided
by the Department of Finance.
The cost of the City's annual audit has been reflected in the Miscellaneous Accounts due to its
citywide nature.
Misc Accts 3-34 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
20 Finance
iscellaneous
Contractual Services
711001 County Auditor Deductions
476
10,000
10,000
2,500
711003 Real Estate Taxes
177,926
45,500
45,500
453,430
713001 Accounting/Auditing Services
48,373
57,200
67,200
57,200
714002 Health Services
387,444
393,325
398,409
457,910
Contractual Services Total:
614,219
506,025
521,109
971,040
Other Charges and Ex
755000 Refunds
923
12,000
12,000
10,000
Other Charges and Ex Total:
923
12,000
12,000
10,000
Finance Total:
615,142
518,025
533,109
981,040
General Fund Total:
615,142
518,025
533,109
981,040
3-35
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance/ Miscellaneous Accounts
BUDGET SUMMARY:
10110290
• Account 711001 provides funding for County Auditor deductions, election expenses and
expenses related to advertising and collecting delinquencies. These fees are deducted from
the City's real estate apportionment.
• Account 711003 funds real estate taxes for properties and rights-of-way owned by the City
that are not tax-exempt based on usage, or for which property tax exemption is pending.
The amount budgeted varies widely each year based on properties acquired. Funding is also
provided for reparations per Ohio Revised Code.
• Account 713001 provides funding for the City's annual audit.
• Account 755000 provides funding for unanticipated refunds.
10160290
• Account 714002 provides funding for health services under contract with the Franklin County
Board of Health and funding for contracted mosquito spraying.
Misc Accts 3-36 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Taxation
STATEMENT OF FUNCTIONS
The Division of Taxation is responsible for the collection of all tax revenues including hotel/motel tax,
audits, delinquency collections, compliance projects, refunds and other duties as assigned. The City of
Dublin continues to grow and, as a mandatory filing community, the City strives to continually reduce the
number of paper forms and to use more innovative means for tax filings to achieve a higher level of
distinction in Central Ohio. Preliminary and final audits are conducted to insure that all tax obligations
have been fulfilled. The Director of Taxation works closely with businesses to guarantee proper and
timely filing, paying and processing of all tax forms.
OBJECTIVES AND ACTIVITIES
• To operate an efficient, organized and cooperative tax office.
• To reduce the number of withholding forms printed by allowing employers access to their applicable
forms and to print them as needed (reduction in cost of printing and postage).
• Work with City of Columbus to develop a uniform method to allow payroll service providers to file using
ACH Credit and to upload W2 forms electronically as mandated by HB5.
• To accept payments via credit/debit cards and electronic checks through a third party provider at no cost
to the City (increase customer service and reduce delinquencies).
• To allow all Dublin residents to file electronically to reduce amount of paper received.
• To allow tax practitioners to file clients' returns and pay any tax due electronically.
• To maintain prompt processing time frames on all returns and refunds.
• To review withholding frequencies on all accounts and make necessary adjustments.
• To closely monitor progress of collection efforts through formally established delinquency procedures.
• To monitor income tax legislation and update income tax ordinance as necessary.
• To accept payments processed through the Ohio Business Gateway and the Online Tax Tool.
• To implement electronic filing and electronic funds transfer for withholding accounts.
• To provide assistance in the administration of tax increment financing and economic development
agreements.
• To scan all tax documents to enable records to be accessed quickly and efficiently at each work- station
and to cross -train Taxation staff.
PERSONNEL DATA
POSITION TITLE
Director, Taxation
Tax Manager
Corporate Tax Auditor
Auditor
TOTAL
PERMANENT PART-TIME/SEASONAL STAFF
Accounting Specialist -Tax
Accounting Assistant
TOTAL
NOTES AND ADJUSTMENTS:
2018 2019
CURRENT NUMBER ADOPTED
1 1
6 6
1 1
2 2
Fin/ Taxation 3-37 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
20 Finance
Ta ation
Personal Services
701101 Full Time Salaries/Wages
435,228
529,455
529,455
519,935
701103 Overtime Wages
2,039
4,000
4,000
4,000
701201 Employee Benefits
158,871
197,370
196,870
224,850
702000 Training/Travel
1,894
4,500
4,725
4,500
Personal Services Total:
598,032
735,325
735,050
753,285
Contractual Services
713004 Other Professional Services
20,323
19,250
19,250
19,250
713005 Misc. Contract. Serv.
13,275
46,600
56,826
44,600
713006 State Utility Fees City Tax
0
0
1,000
0
713007 State Opt - In Fess City Tax
0
0
2,800
0
715001 Communications
11,972
20,100
20,760
20,100
716000 Memberships/Subscriptions
1,216
1,345
1,345
1,345
Contractual Services Total:
46,786
87,295
101,981
85,295
Supplies
721001 Office Supplies
2,530
3,000
4,719
3,000
721004 Dublin Forms
8,566
9,650
9,650
9,650
724003 Equipment Maintenance
0
400
400
400
Supplies Total:
11,097
13,050
14,769
13,050
Capital Outlay
731000 Furniture/Equipment
0
0
4,765
2,000
Capital Outlay Total:
0
0
4,765
2,000
Other Charges and Ex
755000 Refunds
5,048,296
3,010,000
3,001,200
3,010,000
Other Charges and Ex Total:
5,048,296
3,010,000
3,001,200
3,010,000
Finance Total:
5,704,210
3,845,670
3,857,765
3,863,630
General Fund Total:
5,704,210
3,845,670
3,857,765
3,863,630
3-38
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Taxation
BUDGET SUMMARY:
10110220
• Account 701101 provides funding for the staffing reflected in the Personnel Data.
• Account 715001 provides funding for costs related to the distribution of tax forms (i.e. postage,
labels).
• Account 713004 provides funding for the online tax tool (including withholding) and electronic filing
for both individuals and tax practitioners as well as the cost for the State of Ohio tape which is used to
ensure compliance.
• Account 713005 includes funding to utilize a third party for collection of delinquent Accounts and
research database costs.
• Account 721004 funds letters with Personal URLs that are sent to filers to direct them to their own site
via the online tax tool to reduce the number of paper returns received; thus reducing the manpower
necessary to ensure the returns are truly "Dublin" returns. Non -payroll service provider withholding
Accounts will receive a letter with a Personal URL instead of a booklet that will allow them to print
forms with their Dublin identification as needed and will identify them as "active" Accounts thereby
reducing the City's accepting dollars for Accounts with Dublin mailing address but not physically
located in Dublin.
• Account 755000 provides funding for income tax refunds.
Fin/ Taxation 3-39 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
3-40
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Office of the Director
The Department of Public Works provides direction and oversight to the Divisions of Street &
Utilities Operations, Engineering, Facilities Management and Fleet Management. The Department is
also responsible for the Infrastructure Asset Management Program and delivering top-notch City
services.
• To provide leadership and direction to the staff within the Divisions of Street & Utilities
Operations, Engineering, Facilities Management and Fleet Management including setting
departmental goals, clear customer service standards and accountability for achieving
these goals and standards.
• To develop and manage the Citywide infrastructure assets, inspection, assessment and
maintenance of those assets and manage the day-to-day service delivery.
• To manage all departmental functions and to develop and recommend policies, procedures
and program improvements.
• To ensure the City's goals and strategic objectives are reached in each of the functional
areas in an efficient, effective and responsive manner.
• To provide appropriate learning and development opportunities to employees and
employee teams.
• To provide citywide special project support as needed.
PERSONNEL DATA
POSITION TITLE
2018 2019
CURRENT NUMBER ADOPTED
Director, Public Works
1
1
Infrastructure Asset Manager Engineer
1
1
Engineering Project Inspector (1)
.5
.5
Engineering Technician I
1
1
Administrative Support 3
1
1
Contract and Procurement Coordinator
1
1
TOTAL
5.5
5.5
PART-TIME/SEASONAL STAFF
Intern
1
1
TOTAL
1
1
NOTES AND ADJUSTMENTS:
(1) The Engineering Project Inspector position is allocated 50% to this budget and 50% to the
Engineering budget.
Public Works 3-41 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
30 Public Works
Office of the Director of Public or s
Personal Services
701101 Full Time Salaries/Wages
443,009
472,860
472,860
471,170
701103 Overtime Wages
4,845
5,000
5,000
5,000
701104 Other Wages
11,691
19,970
19,970
27,040
701201 Employee Benefits
147,977
168,695
168,695
174,060
701204 Uniforms and Clothing
574
750
750
250
702000 Training/Travel
7,793
13,040
13,040
14,260
703100 Meeting Expenses
3,510
4,600
4,600
4,600
Personal Services Total:
619,397
684,915
684,915
696,380
Contractual Services
713004 Other Professional Services
8,956
7,500
10,986
12,500
713005 Misc. Contract. Serv.
78,179
60,000
123,944
105,000
715001 Communications
0
200
200
200
716000 Memberships/Subscriptions
1,170
1,830
1,830
1,620
Contractual Services Total:
88,305
69,530
136,960
119,320
Supplies
721001 Office Supplies
1,771
2,000
2,442
2,000
721002 Operating Supplies
351
1,500
3,532
1,500
Supplies Total:
2,121
3,500
5,974
3,500
Capital Outlay
731000 Furniture/Equipment
26,548
1,000
7,000
1,000
Capital Outlay Total:
26,548
1,000
7,000
1,000
Public Works Total:
736,372
758,945
834,849
820,200
General Fund Total:
736,372
758,945
834,849
820,200
3-42
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Office of the Director
BUDGET SUMMARY:
10110310
• Account 701101 provides funding for staffing reflected in the Personnel Data.
• Account 701103 provides funding for overtime to support staff for evening/weekend
meetings and special events.
• Account 701104 provides funding for one intern position tosupport the Infrastructure Asset
Management program.
• Account 701204 provides funding for uniforms and clothing based on need.
• Account 702000 provides funding for travel, training, and certification courses for staff.
• Account 703100 provides funding in meeting expenses for events such as Staff Retreats,
Public Works Week and SnowGoDay.
• Account 713004 provides funding for training, support and maintenance of VHB Pavement
software.
• Account 713005 provides funding for Misc. Contract Services for Pavement Deflection
Testing and Cores and for Bridge Inspections.
• Account 715001 provides funding for express mail and courier services.
• Account 716000 provides funding for professional memberships.
• Account 721001 provides funding for general office supplies.
• Account 721002 provides funding for operating supplies for the Inspectors including
spray paint, soil probes, tapes, lathes, etc. and other office needs.
10180310
Account 731000 provides funding for office furniture, tool kits for inspectors and message
board firmware/software upgrade.
Public Works 3-43 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
3-44
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Solid Waste Management
STATEMENT OF FUNCTIONS
The City of Dublin is a leader in the field of local government as being environmentally sensitive.
To this end, the City provides a comprehensive solid waste management program. This program
provides services to Dublin residents with an emphasis on reduction, reuse, recycling and
beautification. This program ensures the City's compliance with all solid waste management rules
and regulations. All related services are performed with the emphasis on providing the highest
level of customer satisfaction.
To deliver high quality curbside chipper/leaf pickup service.
To continue to ensure our contracted refuse services are of the highest quality.
To maintain good customer relations by providing quality service pickup.
To keep storm systems free of leaf debris.
To keep the City's right-of-way free of unsightly and unsafe vegetative debris piles.
To perform chipper/leaf pickups in an economical efficient manner.
To continue to inform and educate the public on the City's solid waste programs.
To continue to increase the diversion rate from landfills by encouraging both commercial
and residential recycling.
PERSONNEL DATA
POSITION TITLE
Director, Street & Utilities Operations (1)
Operations Administrator (2)
Maintenance Crew Supervisor (3)
Maintenance Worker
Administrative Support 2 (4)
TOTAL
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
2018 2019
CURRENT NUMBER ADOPTED
.25
.15
1
1
.50
.30
4
4
.75
.60
6.5
6.05
NOTES AND ADJUSTMENTS:
(1) The Director of Street & Utilities Operations position is allocated 15% to this budget, 20% to the Sewer
Fund, 5% to the Water Fund and 60% to the Street Fund.
(2) Two Operations Administrator positions are allocated to this budget and also to other funds as follows:
OA1 — 20% Solid Waste Fund, 30% Street Fund, 40% Sewer Fund, 10% Water Fund
OA2 — 80% Solid Waste Fund, 20% Street Fund
(3) A Maintenance Crew Supervisor position is allocated 30% to this budget, 50% to the Sewer Fund and
20% to the Water Fund.
(4) Two Administrative Support 2 positions are allocated to this budget and also to other funds as follows:
AS1 — 15% Solid Waste Fund, 60% Street Fund, 15% Sewer Fund, 10% Water Fund
AS2 — 45% Solid Waste Fund, 30% Street Fund, 15% Sewer Fund, 10% Water Fund
Solid Waste Mgmt 3-45 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
30 Public Works
olid aste
Personal Services
701101 Full Time Salaries/Wages
437,475
479,400
479,400
418,515
701103 Overtime Wages
26,391
40,000
40,000
40,000
701104 Other Wages
25,946
29,100
29,100
29,100
701201 Employee Benefits
211,627
265,400
265,400
222,470
701204 Uniforms and Clothing
3,535
4,955
5,640
4,395
702000 Training/Travel
40
3,200
1,700
1,700
Personal Services Total:
705,013
822,055
821,240
716,180
Contractual Services
713005 Misc. Contract. Serv.
250
5,300
5,750
5,300
715001 Communications
0
100
100
100
715003 Printing and Reproductions
0
300
300
300
716000 Memberships/Subscriptions
194
610
610
710
Contractual Services Total:
444
6,310
6,760
6,410
Supplies
721001 Office Supplies
0
300
300
300
721002 Operating Supplies
1,762
1,740
1,918
1,740
Supplies Total:
1,762
2,040
2,218
2,040
Capital Outlay
731000 Furniture/Equipment
922
1,000
1,000
1,000
734002 Tools
727
4,125
4,125
4,125
Capital Outlay Total:
1,649
5,125
5,125
5,125
Other Charges and Ex
751004 Refuse Collection/Recycling
2,645,835
2,696,030
2,784,416
2,811,775
751012 Promotional Programs
460
500
500
500
Other Charges and Ex Total:
2,646,295
2,696,530
2,784,916
2,812,275
Public Works Total:
3,355,163
3,532,060
3,620,259
3,542,030
General Fund Total:
3,355,163
3,532,060
3,620,259
3,542,030
3-46
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Solid Waste Management
BUDGET SUMMARY:
10130340
Account 701101 provides funding for the staffing reflected in the Personnel Data and the
Notes and Adjustments.
Account 702000 provides funding travel and training.
Account 713005 provides funding for professional services to remove City facility hazardous
waste and street sweeper waste disposal.
Account 721002 provides funding for operation supplies.
Account 751004 provides funding for the City's refuse/recycling contract with Rumpke. In
addition, this Account provides funds for small facility recycling containers, dumpsters for
special events, recycling containers for events and funds to repair or replace existing
residential program containers.
Account 751012 provides funding for Household Hazardous Waste programs.
10180340
Account 731000 provides funding for miscellaneous equipment and furniture.
Account 734002 provides funding for hand tools, rakes for leaf collection, pitch forks, EZ
reach grippers, blowers and other small tools.
Solid Waste Mgmt 3-47 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Solid Waste Management
Performance Measures:
Tons of Recycling Material Collected per Household
Tons of Refuse Collected per Household
Tons of Kecycling and Refuse Material
Collected Per Household
.
........ 0.84
.76
0.8 ,.........�...�.... 0.8 0.83 0.83
0.7 0 0.79
M.
0.5
AN
0.3 0.36 0.38 0.38 0.38 0.37 0.36
0.2
0.1
0
2012 2013 2014 2015 2016 2017
tRecycling Rate tRefuse Rate ......... Trendline
The Street and Utilities Operations Work Unit uses both measurements above (tons of refuse and
tons of recycling collected per household) to calculate an average rate of tons collected per solid
waste customer in Dublin. The recycling rate per household remains fairly constant over the six-
year span at around 0.37 tons/household. The refuse rate has slowly increased starting in 2012
from .76 to .83 in 2017. Overall, the City of Dublin is experiencing fairly steady recycling tonnages
over the six year period with slight increases in refuse tonnages.
Solid Waste Mgmt 3-48 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Solid Waste Management
Performance Measures:
City Diversion Rate (% per Year)
Total Diversion Rate 2012 - 2017
60%
50%
.............
48% 49% 48% 48% 47% 49%
40%
30%
20%
10%
0%
201:' 2013 2014 2015 2016 2017
--o—Total ......••• Trendline
Goal: To increase and maintain the City of Dublin's diversion rate above 50% annually.
The City of Dublin measures diversion rate as the amount of waste directed away from the landfill
through collection of recycling, a -waste and yard waste, which includes leaf and chipper materials.
There are economic, environmental and social benefits to increasing the City's diversion and
recycling rates including the savings from not just the value of the recycled goods but the savings
from reducing the tipping fees of the tonnage entering the landfill.
Solid Waste Mgmt 3-49 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
350
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Engineering
STATEMENT OF FUNCTIONS
Engineering provides services such as design review, street and bridge design and construction, operation and
maintenance of traffic signals, street lights, the outdoor warning system, school zone flashers, traffic sign and
pavement marking standards and design, surveying, construction inspection, design, operation and maintenance of
water distribution, storm and sanitary sewers, flood plain, retention and detention basins, management of capital
improvement projects and consultation on proposed projects to various City departments. The City Engineer is
responsible for ensuring engineering standards and guidelines are followed for all work in the public rights-of-way and
easements. This function reviews the engineering aspects of all development projects and provides engineering support
to Street and Utilities Operations. The City Engineer provides advice and information to City Council, the Planning and
Zoning Commission and task forces when convened for special initiatives/projects.
• To establish design standards for City transportation and utility infrastructure including sanitary and storm
sewers, water lines, manholes, streets, curb and gutters, sidewalks, shared -use paths, traffic signals, signage,
pavement markings, flood plain and ponds.
• To manage City infrastructure by establishing maintenance programs for sanitary and storm sewers, water
lines, manholes, traffic signals, flood plain and ponds.
• To manage the design and construction of transportation and utility capital improvement projects.
• To ensure comprehensive, timely review of engineering plans and reports for capital improvement projects,
subdivisions and development related projects.
• To coordinate with other governmental agencies in regards to pursuing federal and state grants, storm and
sanitary sewer, water distribution and other applicable issues.
• To manage the comprehensive stormwater maintenance and improvement programs.
PERSONNEL DATA
2018
2019
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Engineering
1
1
Engineering Manager
2
2
Senior Civil Engineer (1)
2.30
2.30
Civil Engineer II
6
6
Engineering Technician I (2)
1.5
1.5
Engineering Technician II
2
2
Electrical Worker
4
4
Engineering Project Inspector (3)
5
5
Administrative Support 2
2
2
TOTAL
25.80
25.80
PART-TIME/SEASONAL STAFF
Interns
2
2
TOTAL
2
2
NOTES AND ADJUSTMENTS:
(1) One Senior Civil Engineer is allocated 30% to this budget, 20% to the Water Fund and 50%) to the Sewer Fund.
(2) One Engineering Technician is allocated 50% to this budget and 50% to the Water Fund and one Engineering
Technician I which is allocated 50% to this budget and 50% to the Water Fund.
(3) One Engineering Project Inspector position is allocated 50% to this budget and 50% to the Water Fund and one
Engineering Project Inspector is allocated 50% to this budget and 50% to Public Works.
Engineering 3-51 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
30 Public Works
Engineering
Personal Services
701101 Full Time Salaries/Wages
1,833,484
1,891,150
1,891,150
1,956,810
701103 Overtime Wages
76,619
68,000
68,000
68,000
701104 Other Wages
13,134
17,000
17,000
17,000
701201 Employee Benefits
884,003
967,770
967,770
894,070
701204 Uniforms and Clothing
5,553
6,490
6,678
6,490
702000 Training/Travel
25,778
24,750
24,844
24,750
703100 Meeting Expenses
1,011
2,000
2,325
2,000
Personal Services Total:
2,839,581
2,977,160
2,977,767
2,969,120
Contractual Services
712002 Eng. Inspection Services
100,886
200,000
230,318
200,000
712003 Plan Review
4,888
5,000
5,000
5,000
713004 Other Professional Services
285,533
594,500
803,299
713,250
715001 Communications
66
3,000
3,000
3,000
715003 Printing and Reproductions
508
3,000
3,000
3,000
716000 Memberships/Subscriptions
5,731
5,460
5,460
5,100
Contractual Services Total:
397,611
810,960
1,050,077
929,350
Supplies
721001 Office Supplies
3,132
7,000
8,230
7,000
721002 Operating Supplies
4,701
16,500
16,500
16,500
Supplies Total:
7,834
23,500
24,730
23,500
Capital Outlay
731000 Furniture/Equipment
14,096
5,000
20,000
5,000
Capital Outlay Total:
14,096
5,000
20,000
5,000
Public Works Total:
3,259,122
3,816,620
4,072,574
3,926,970
General Fund Total:
3,259,122
3,816,620
4,072,574
3,926,970
3-52
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Engineering
BUDGET SUMMARY:
10120320
• Account 701101 provides funding for staffing reflected in the Personnel Data.
• Account 701104 provides funding for part-time (Intern) staff.
• Account 701204 provides funding for safety vests, fire retardant pants and shirts, boots, rain gear
and safety glasses for field staff.
• Account 702000 provides funding for staff development training, webinars and local conferences.
• Account 703100 includes funding for group meetings sponsored by the City. Funding is included
for food, beverages and associated supplies.
• Account 712002 provides funding for inspection of construction materials by the City of Columbus
and contract inspection services.
• Account 712003 provides funding for consultant and specialized plan review.
• Account 713004 provides funding for consulting services, including surveying, bridge inspections
mandated by the Ohio Department of Transportation and the Federal Highway Administration, the
National Pollution Discharge Elimination System (NPDES) permit fee and required public education
and outreach, and professional services associated with floodplain permit review as well as
stormwater inspection services and stormwater GIS enhancements and EBuilder training and
integration with MUNIS.
• Account 715001 provides funding for Fedex and Courier services.
• Account 715003 provides funding for printing contract documents and plans related to the City's
capital improvement projects and toner for various printers.
• Account 716000 provides funding for memberships including APWA and engineering license
renewals.
• Account 721001 provides funding for Office supplies.
• Account 721002 provides funding for operating supplies for the Inspectors including spray paint,
soil probes, tapes, lathes, etc. This Account also provides funding for the rain barrel and compost
bin programs.
10180320
• Account 731000 provides funding for miscellaneous furniture and equipment needs.
Engineering 3-53 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
30 Public Works
Engineering iscellaneous
Contractual Services
717005 Utilities- Other Fuel Types
220,952
235,000
255,532
235,000
Contractual Services Total:
220,952
235,000
255,532
235,000
Supplies
724001 General Maintenance
40,879
135,000
170,205
125,000
Supplies Total:
40,879
135,000
170,205
125,000
Public Works Total:
261,830
370,000
425,737
360,000
General Fund Total:
261,830
370,000
425,737
360,000
3-54
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works /Engineer Miscellaneous
BUDGET SUMMARY:
10150390
• Account 717005 provides funding for electrical service to the City's streetlights
and outdoor early warning siren system.
• Account 724001 provides funding to purchase parts and supplies for the City's
streetlights and outdoor early warning siren system, as well as a tester for 480V
LED street lights.
Misc Engineer 3-55 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
356
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Fleet Management
STATEMENT OF FUNCTIONS
The Fleet Management Division provides City staff with safe, well-maintained vehicles and
equipment, enabling them to perform their workwith high performing vehicles that reflect a positive
image for the City. The Division continues to pursue alternative fuel and other options in an effort
to reduce emissions of the City fleet and equipment. The Fleet Management Division also oversees
the City's fueling station providing the City's fleet, Dublin City Schools and Washington Township
Fire Department with fuel.
• Provide the highest vehicle maintenance standards.
• Properly maintain fleet to ensure all City assets are safe for use.
• Add/replace vehicles and equipment as needed to ensure the correct equipment is available
to complete tasks safely and economically while delivering services to residents at expected
levels.
• Implement consistent preventive maintenance performance measures along with asset
availability, schedule vs nonscheduled and technician productivity measurements to ensure
maximum usage of assets.
• Provide support for the online auction to dispose of older assets from the fleet.
• Analyze alternative fuel and hybrid fleet options and incorporate those options when
appropriate.
• Oversee the City's fueling station, to ensure everything is functioning properly at the time of
fueling, so the city vehicles can record the proper information. If the information is recorded
properly it helps maintain the PM's (preventive maintenance) on the vehicles.
• Monitor and analyze vehicle and equipment usage to ensure proper size of fleet.
• Monitor the Motor Pool to get a better utilization of all vehicles.
PERSONNEL DATA 2018 2019
POSITION TITLE CURRENT NUMBER ADOPTED
Director of Fleet Management 1 1
Fleet Administrator 1 1
Fleet Technician I 6 6
Administrative Support 2 1 1
TOTAL 9 9
NOTES AND ADJUSTMENTS:
Public Works/Fleet 3-57 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
30 Public Works
Fleet anagement
Personal Services
701101 Full Time Salaries/Wages
606,516
627,250
636,250
669,540
701103 Overtime Wages
31,399
35,000
50,000
50,000
701201 Employee Benefits
242,693
255,470
262,470
277,460
701204 Uniforms and Clothing
7,817
9,375
10,974
9,375
702000 Training/Travel
23,888
17,500
20,000
17,500
Personal Services Total:
912,312
944,595
979,694
1,023,875
Contractual Services
713004 Other Professional Services
6,191
11,300
11,300
11,300
713005 Misc. Contract. Serv.
87,555
82,500
111,431
86,000
716000 Memberships/Subscriptions
4,267
4,900
6,150
4,900
717001 Rents and Leases
35,896
56,500
65,500
56,500
Contractual Services Total:
133,909
155,200
194,381
158,700
Supplies
721001 Office Supplies
1,112
1,500
1,500
1,500
721002 Operating Supplies
12,560
39,500
38,750
39,500
724003 Equipment Maintenance
19,969
17,000
37,000
17,000
726001 Vehicle Maintenance
410,499
410,000
533,711
460,000
726002 Fuel
1,158,869
1,607,000
1,524,334
1,725,750
Supplies Total:
1,603,009
2,075,000
2,135,295
2,243,750
Capital Outlay
731000 Furniture/Equipment
817
1,000
1,000
1,000
734002 Tools
17,626
18,100
18,100
18,100
Capital Outlay Total:
18,443
19,100
19,100
19,100
Public Works Total:
2,667,674
3,193,895
3,328,470
3,445,425
General Fund Total:
2,667,674
3,193,895
3,328,470
3,445,425
3-58
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Fleet Management
BUDGET SUMMARY:
10110370
• Account 701101 provides funding for the staffing reflected in the Personnel Data.
• Account 701103 provides funding for overtime.
• Account 701204 provides funding for rental uniforms, boots and gloves, and safety glasses.
• Account 702000 provides funding for ASE certifications, welding certifications, and other
specialized training. As well as APWA conference and the GFX conference.
• Account 713004 includes funding for required fuel tank registrations and fuel tankcleanings;
service on the parts cleaner; vehicle registration, titles, plates, and towing of vehicles.
• Account 713005 provides funding for miscellaneous contractual services, such as detailing of
vehicles, and bucket truck inspections. This Account also provides funding for Integrated
Business Solutions (IBS - NAPA) which is the City's parts provider, therefore also handling
inventory and warranties. It is a contract that provides for a NAPA employee to be on-site
during regular business hours.
• Account 716000 provides funding for memberships/subscriptions, such as the National
Association of Fleet Administrators (NAFA) and American Public Works Association
(APWA).
• Account 717001 provides funding for rental of welding tanks, vehicle and equipment rental.
• Account 721002 provides funding for operating supplies such as soaps for the car wash,
hand cleaners, and welding torch supplies.
• Account 724003 provides funding for maintenance and various equipment inspections. This
would include maintenance on lift inspections, fuel system maintenance and repairs, bucket
truck inspections (OSHA required), and bulk oil delivery system.
• Account 726001 provides funding for the repair and maintenance of all City -owned vehicles
and equipment (tires, parts, curb shoes, blades, plows, cutting edges).
• Account 726002 provides funding for fuel (unleaded, diesel, CNG) and other petroleum
products. Over 50% of the fuel purchased by the City is consumed by the Dublin City School
District and Washington Township. Those costs are recovered through reimbursement to
the City based on actual usage plus a surcharge.
10180370
• Account 731000 provides funding for miscellaneous office furniture.
• Account 734002 provides funding for tool allowance for the technicians and special tools due
to model year changes.
Public Works/Fleet 3-59 11/19/18
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Fleet Management
Asset Availability
99 85 100 100
99.59 99.59 99.69
9937
■ 99.07 ■ [IM 99.06 _ , ,
€
100.5-
00.510099.5
Y
o
d
-g
too -
o g
L2
99.5
a
99-
c
yy
c
9
98.35
98
c
97.5
7.27
a�
d
97-
c
g
O
C
96.5
N
96
A
m
y
in
95.5
Public Works / Fleet Management
Asset Availability
99 85 100 100
99.59 99.59 99.69
9937
■ 99.07 ■ [IM 99.06 _ , ,
€
53
Y
o
d
-g
g
o g
L2
a
a
d
c
yy
c
o
M
w
c
LL
fcn
E
Q
y
u
w
c
g
O
C
N
A
m
y
in
m
N
Lu
N
A
CL
a�
m
LL
■
Availability Percentage
98.73
98.15
2
y
0
y
0
N
O
U
E
Y
o
d
c
O
E
4
E
d
0
N
a
L2
o
M
w
c
LL
Since keeping assets on the road is the essential purpose of a fleet management organization, the
rate of fleet availability is perhaps the most important of all fleet performance measures. Asset
availability generally accepted benchmark is 95% or better for your entire fleet.
Decisions as to what constitutes downtime and factors such as age of the fleet and the mix of
vehicle types will have a major impact on the performance the fleet organization can attain. As with
most of the performance measures, perhaps the best value in tracking the fleet availability is to
chart one's own performance over time. This way the fleet staff can monitor trends and document
the impact that decisions such as a reduction in fleet replacement funding have on the fleet
availability.
Public Works/Fleet 3-60 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Fleet Management
Schedule vs Non -Schedule Repairs
100 93.94
80 —
60
40
20 6.06
0 �
Category 1
■ Schedule Repairs 93.94
■ Non -Schedule Repairs 6.06
■ Schedule Repairs ■ Non -Schedule Repairs
The monitoring of scheduled repairs is a performance measure that fleet applies here for
accountability of the operation and uses to avoid unscheduled repairs and downtimewhen possible.
It helps to monitor the efficiency and effectiveness's of various repair activities. This is a key
performance indicator of how well you're Preventive Maintenance (PM) program is working.
Scheduling the majority of the workload allows fleet to build a work plan and manage the majority
of its shops resources in the most cost-effective way. Catching items before an asset is returned to
service will increase by 20% asset availability, productivity, and customer service.
W we're not customer service driven, our vehicles won't he either"
Public Works/Fleet 3-61 11/19/18
2019 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Public Works / Fleet Management
PERFORMANCE MEASURES:
d n UtlIlzaUan
] 0
i � � � m m "��
o « N " �'� n$ ��o��mw�g"'ww mn m� °i�mn�I"nI� �
N mry On II��� prv$rvm�m,��� ��� II������gmm ti�����.. II �m �
n I1 _ RR _ _ Mn___ II _
j ��c�w�i�i�d�oLL�io��z,��°1mfrfrfrfrfrfr3�Wawwwd�Wrczoo�p
<7m Wm mI_ m W]J. y�FFFFF�UN�WaONiNWO�,}Z
� rc]��f�b yJ oz 3�m�ZC:a.Camamo�wz= WJ,.]]]$
w imp aLLf��oY` oo�frfr.2-�210�� s°-wmwied��� 0�{o1(rcJ
� Y F�W,�i.�>dFO��U��N�8aaFinFxaeOV�l1N Fm47m�F7mifIQ
� U ZZ ]]LK C�Jy mm""Yyy Yyy Yy yyyC Yy Yya �W W �m L 0,O `= �
m �ao�b �,0 JU gi W�NNC22FCC OWm 0: �' N U�=f'�1
�� a r � ���n�� wm �m rc ]d]
U�'���> KE 3jZ>>nnalx as m m � C�0 c
] � � Q D U d Q � b LL v V V V� V V U F O (,
o u z '� =f �23aSS Sa � �]
n
]m
z v � 3Eo ��
4 u1 mme �
U J ��d
� ad
a
a
Class Description
■ UtilvationValue
This performance measure allows fleet to see the overall utilization of all assets within
fleet. In keeping with best practices and the fleet utilization policy, we can monitor assets
to see if they are meeting the threshold set forth. Our best practice states 4000 miles per
yearfor on road assets and at least 250 hours peryearfor equipment/off road assets. This
allows fleet to ensure that we have the right size fleet and assets are not being under or
over utilization in their area of operation. This also allows fleet to help determine if more or
less assets are needed.
Public Works/Fleet 3-62 11/19/18
90
80
o) 70
m 60
c 50
40
30
20
10
0
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Fleet Management
Technician Productivity
Direct
Labor Type
■ Percentage
lmq�
Indirect
This performance measure is one that is used regularly by the fleet to ensure we are
achieving the optimal technician productivity. Lower than average productivity can be
attributed to many things that are not directly associated with the technician. Parts
availability, access to special tools, and the overall work flow process are just a few.
Optimizing technician productivity is important. High productivity helps with morale,
customer satisfaction and the overall fleet budget. Best practices say between 65-75%, you
are doing well.
Public Works/Fleet 3-63 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Worsts / Fleet Management
Open Work Order By Status
■ Active/Work in Progress ■ Awaiting Part
Awaiting a Technician. Not Available
12.73
This performance measurement allows for alive look at what is actively being worked on in
the Fleet maintenance facility. It allows fleet to manage the workflow of all the technicians.
It also allows Fleet to look at what is at a vendor and what is warranty work being
conducted.
Public Works/Fleet 3-64 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Fleet Management
PERFORMANCE MEASURES:
70
60
50
Shop Turn Around
23.97
12.33
a
g
a�
c
a�
c
0
O - 24 Hours 24 - 48 Hours E 48- Hours
This measurement shows where the fleet is on the overall operation of timely repairs that
come in. Our best practice for our fleet is 90% within 48 hours in and out of the shop and
10% within 48+ hours. This allows us to see where we need to improve our service in
getting assets in and out of the shop in an efficient manner.
Public Works/Fleet 3-65 11/19/18
R
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Fleet Management
PM Compliance
Department
The purpose of the Preventive Maintenance (PM) program is to increase operator safety,
reduce downtime, track warranty, and avoid costly repairs. Operators must assist the PM
program by conducting daily inspections, entering in accurate meter readings and keep PM
appointments and following city operating policy and procedures.
Public Works/Fleet 3-66 11/19/18
iaC�0
12000
0
10000
(J 5000
6000
4000
2000
0
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Fleet Management
Cost Per Meter
Class Desc
■ cost
The goal of this performance measure is to provide a reliable, accurate and credible tool for
our fleet staff to use in evaluating one of the aspect of the performance of our fleet. Fleet
staff can use this information to trackthe level of performance of the fleet assets and make
adjustments to improve that performance if necessary, with the overall goal of our
operation to be competitive and efficient. With this performance measure, fleet can make
sound decisions to replace assets that drive up costs. This measurement can pinpoint
assets that need to be replaced or reassigned because of improper utilization or being used
in the wrong application. It is very important for us at fleet to ensure that we have the
right asset for the right job.
Public Works/Fleet 3-67 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
3-68
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Facilities
STATEMENT OF FUNCTIONS:
The Facilities work unit is charged with protecting the City's investment in public buildings by
ensuring that both the appearance and functions are preserved. This is accomplished by adhering
to proper preventive maintenance programs, performing repairs in a professional manner and as
quickly as possible, maintaining a safe and clean environment for building occupants and visitors,
and by seeking the most efficient utilization of space and energy resources.
OBJECTIVES AND ACTIVITIES:
To establish and implement a proactive preventive maintenance program.
To perform regular inspections of City facilities and equipment.
To provide custodial services in City facilities, utilizing green cleaning practices to the extent
possible.
To perform repairs to equipment and facility components.
To provide oversight for facility construction and renovation projects.
To perform citywide space needs evaluation, planning and design.
To reduce energy consumption in City facilities by introducing best practices in conservation
and installing efficient mechanical and electrical systems.
PERSONNEL DATA
2018
2019
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director of Facilities Management
1
1
Operations Administrator
1
1
Maintenance Crew Supervisor
2
2
Facilities System Specialist
1
1
Maintenance Worker
3
3
Custodial Worker
9
9
Administrative Support 2
1
1
TOTAL
18
18
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker
5
5
TOTAL
5
5
NOTES AND ADJUSTMENTS:
Public Works/Facilities 3-69 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
30 Public Works
Facilities
Personal Services
701101 Full Time Salaries/Wages
1,031,507
1,049,995
1,049,995
1,085,585
701103 Overtime Wages
20,547
20,000
35,000
20,000
701104 Other Wages
62,222
72,700
47,700
72,700
701201 Employee Benefits
497,252
531,675
531,675
523,155
701204 Uniforms and Clothing
12,077
13,200
14,996
13,200
702000 Training/Travel
4,568
7,500
2,785
6,000
703100 Meeting Expenses
0
250
250
250
Personal Services Total:
1,628,173
1,695,320
1,682,401
1,720,890
Contractual Services
713005 Misc. Contract. Serv.
238,206
305,500
350,764
311,000
715001 Communications
4
5,100
3,500
3,500
716000 Memberships/Subscriptions
551
500
500
500
717001 Rents and Leases
2,544
3,500
5,100
5,100
717005 Utilities- Other Fuel Types
427,148
480,000
516,004
519,350
Contractual Services Total:
668,452
794,600
875,868
839,450
Supplies
721001 Office Supplies
1,247
2,000
2,963
2,000
721002 Operating Supplies
141,057
125,000
142,058
125,000
724003 Equipment Maintenance
204,184
216,000
314,300
220,500
Supplies Total:
346,488
343,000
459,321
347,500
Capital Outlay
731000 Furniture/Equipment
91,441
15,000
26,277
10,000
734002 Tools
0
2,500
2,500
1,500
Capital Outlay Total:
91,441
17,500
28,777
11,500
Public Works Total:
2,734,554
2,850,420
3,046,367
2,919,340
General Fund Total:
2,734,554
2,850,420
3,046,367
2,919,340
3-70
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Facilities
BUDGET SUMMARY:
10110350
• Account 701101 provides funding for full-time staffing reflected in the Personnel Data
• Account 701103 includes funding for overtime wages to provide staff coverage for
maintenance projects, emergency call -ins and special events.
• Account 701104 provides funding for Seasonal Maintenance Workers who maintain
restrooms in the parks during the spring and summer. One position assists maintenance
with building aesthetics (e.g. painting and power washing).
• Account 701204 provides funding for Uniforms and Clothing for maintenance and custodial
staff.
• Account 702000 provides funding for staff training and professional development.
• Account 713005 includes funding for preventive maintenance contracts for mechanical
systems throughout City -owned facilities, contract cleaning at one building and scheduled
cleaning services for carpet and windows in multiple buildings. Also provides funding for
rental of floor mats, pest control service, fire and security alarm monitoring.
• Account 715001 provides funding for postage for the Service Center mail meter and funds
for express mail and courier services.
• Account 716000 provides funding for professional memberships.
• Account 717001 provides funding for rents and lease.
• Account 717005 provides funding for electricity, natural gas and water and sewer charges
for City facilities with the exception of the Community Recreation Center (charged to the
DCRC facility Account).
• Account 721001 provides funding for miscellaneous office supplies.
• Account 721002 includes funding for custodial and maintenance operating and cleaning
supplies.
• Account 724003 includes funding for ongoing general maintenance of City -owned facilities
except for the Community Recreation Center and outdoor pools, which have their own
funding source.
10180350
Account 731000 includes funding for items such as replacement furniture and flooring
repairs in various City buildings.
Public Works/Facilities 3-71 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
372
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Office of the Director
STATEMENT OF FUNCTION
The Director of Development oversees the divisions of Economic Development, Building Standards,
and Planning. The Director's budget supports the execution of strategic initiatives and projects in
support of Council's goals. Internally, these include implementing training opportunities for career and
leadership development for staff, and development and execution of process improvement measures
to ensure the Department's staff is competent, responsive and customer service oriented. This office
leads the Department in developing strategies to ensure the City's corporate office space remains
competitive and identifies and implements strategies for revenue generation. In partnership with the
CIO, the Director leads the effort to discover and develop partnerships with academic and industry
partners to expand and deploy technological advances throughout the City for the betterment of the
community.
• Pro -actively communicate with Dublin -based businesses, neighborhoods and organizations to
inform them of planning efforts and projects. Develop relationships that encourage a robust
exchange of ideas and information and result in a high-level of engagement.
• Continue to strengthen connections with regional partner agencies (i.e. Columbus202O, Jobs Ohio)
to understand, assess and evaluate threats and act on opportunities to retain, expand and attract
businesses/jobs.
• Actively engage with academic partners (i.e. Ohio University and Ohio State University) to
collaborate in identifying programmatic opportunities that bring research activity to the City.
• Maintain relationships with members of the Council of Governments/US 33 Innovation Corridor,
ODOT, OSMI and related committees to support the development of the connected/autonomous
vehicle corridor and the new industry that will result.
• In partnership with the CIO, build the vision for employing "smart" technologies throughout the
City.
PERSONNEL DATA
POSITION TITLE
Director of Development
Administrative Support 3
TOTAL
PART-TIME/SEASONAL STAFF
Intern (1)
TOTAL
2018 2019
CURRENT NUMBER ADOPTED
1 1
1 1
2 2
1 0
1 0
NOTES AND ADJUSTMENTS:
The Administrative Support 3 supports the Director of Development and the Director of Economic
Development.
(1) — Position removed. Funding re -allocated to additional hours for the Intern position in Economic
Development.
Developmentt 3-73 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
70 Development
Office of the Director of Development
Personal Services
701101 Full Time Salaries/Wages
227,680
235,000
235,000
241,115
701103 Overtime Wages
2,592
2,500
2,500
2,500
701104 Other Wages
8,522
8,640
8,640
0
701201 Employee Benefits
51,982
61,965
61,965
59,150
702000 Training/Travel
1,046
3,500
3,500
9,140
702001 Reimbursable Business Expense
0
500
500
500
703100 Meeting Expenses
1,009
3,000
3,000
3,000
Personal Services Total:
292,829
315,105
315,105
315,405
Contractual Services
713004 Other Professional Services
0
1,000
1,000
1,000
715003 Printing and Reproductions
0
500
500
500
716000 Memberships/Subscriptions
1,020
1,580
1,580
1,490
Contractual Services Total:
1,020
3,080
3,080
2,990
Capital Outlay
731000 Furniture/Equipment
0
5,000
5,000
2,500
Capital Outlay Total:
0
5,000
5,000
2,500
Development Total:
293,850
323,185
323,185
320,895
General Fund Total:
293,850
323,185
323,185
320,895
3-74
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Office of the Director
BUDGET SUMMARY:
10110710
• Account 701101 provides funding for staffing reflected in the Personnel Data.
• Account 702000 includes travel/training and certification courses for staff.
• Account 702001 includes funds for business meeting expenses for luncheons with developers,
business leaders, prospective industries, etc.
• Account 703100 provides funding for group meetings sponsored by the Department.
• Account 713004 provides funding for property appraisals and other professional services.
• Account 715003 funds printed projects, presentation materials, and event invitations.
• Account 716000 provides funding for professional memberships.
10180710
Account 731000 provides funding for miscellaneous small office equipment.
Development 3-75 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
376
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Economic Development
STATEMENT OF FUNCTION
The Director of Economic Development oversees three Administrators. The 2019 budget provides for
continued emphasis on the key components of the City's economic development program in support of
Council's goals, which include: business retention, expansion, attraction and creation; workforce
development; entrepreneurship; and marketing and advocacy. Key project areas include West
Innovation master plan, Legacy Office Competitiveness, Bridge Street, 100 -gig Broadband deployment,
Dublin Reality Check workforce campaign, and Corporate Wellness. Additionally, economic
development efforts will continue to include active engagement with Dublin -based businesses, various
private and public organizations/agencies involved in local, regional and state-wide economic
development; the integration of local economic development objectives with broader community
planning policies and goals; pro -actively engage the development/real estate community; maintain
involvement with community organizations and partners such as Dublin City Schools and Ohio
University; administer City's incentive programs; and serve as a local business liaison to assist with
development issues.
OBJECTIVES AND ACTIVITIES
• Retain, grow, attract & create industry -focused jobs to ensure financial security of the City.
• Continue to promote development of seven key business districts.
• Seek opportunities for Council to engage businesses in accordance with Council goals.
• Provide a business retention and expansion program that effectively and pro -actively communicates
to, engages with and involves Dublin businesses in the community & region.
• Continuously leverage the expertise and efforts of Columbus 2020 for business attraction and
leverage the talent of City staff to respond to leads.
• Effectively communicate with Dublin businesses and the education/training community to
understand access to, availability of and needs regarding a qualified workforce.
• Continually strengthen relations with the development and corporate real estate community.
• Assess and adjust organizational functions and processes in order to be development/re-
development friendly while promoting and upholding high-quality growth standards.
• Positively and cooperatively interact with other government agencies and entities.
• Continue strengthening international business relationships and programming.
PERSONNEL DATA
POSITION TITLE
Director of Economic Development
Economic Development Administrator
TOTAL
PART-TIME/SEASONAL STAFF
Intern
TOTAL
NOTES AND ADJUSTMENTS:
2018 2019
CURRENT NUMBER ADOPTED
3 3
4 4
Development 3-77 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2019
2017
2018
2018
Department
Actual
Budget
Revised Budget
Budget
101 General Fund
70 Development
Economic Development
Personal Services
701101 Full Time Salaries/Wages
335,617
347,800
347,800
361,200
701104 Other Wages
9,241
9,985
9,985
13,000
701201 Employee Benefits
135,262
133,115
133,115
129,920
702000 Training/Travel
26,591
29,000
29,241
29,000
702001 Reimbursable Business Expense
1,195
2,000
2,000
2,000
703100 Meeting Expenses
11,175
12,800
12,800
10,300
Personal Services Total:
519,081
534,700
534,941
545,420
Contractual Services
713004 Other Professional Services
267,037
527,000
586,903
659,600
715002 Advertising
112,146
147,300
149,074
258,000
715003 Printing and Reproductions
0
7,600
7,600
6,000
716000 Memberships/Subscriptions
32,324
46,070
46,070
33,975
717001 Rents and Leases
269,996
0
0
0
Contractual Services Total:
681,503
727,970
789,647
957,575
Supplies
721001 Office Supplies
1,704
2,000
2,000
2,500
Supplies Total:
1,704
2,000
2,000
2,500
Other Charges and Ex
751009 Economic Development
231,150
382,000
542,063
287,000
751010 Economic Dev Incentives
2,405,933
1,806,860
1,841,860
1,575,375
754002 Grants/Community Ong
0
0
0
100,000
Other Charges and Ex Total:
2,637,083
2,188,860
2,383,923
1,962,375
Development Total:
3,839,372
3,453,530
3,710,512
3,467,870
General Fund Total:
3,839,372
3,453,530
3,710,512
3,467,870
3-78
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Economic Development
BUDGET SUMMARY:
10110740
• Account 701100 provides funding for staffing reflected in the Personnel Data.
• Account 702000 includes travel/training and certification courses for staff and three
international mission trips with Columbus 2020.
• Account 702001 includes funds for business meeting expenses for luncheons with developers,
business leaders, prospective industries, etc.
• Account 703100 provides funding for group meetings sponsored by the City.
• Account 713004 includes funding for consultation related to economic development including
workforce programs, real estate reports, and Dublin Entrepreneurial Center (DEC) sponsorship.
Funding has also been provided for data analytic work.
• Account 715002 includes funds for marketing and advertising focused on workforce recruitment
and targeted industry attraction efforts including print and digital web advertising.
• Account 715003 funds printed projects, site selection and program materials, business retention
packets and event invitations for economic development.
• Account 716000 provides funding for such memberships as with the Dublin Chamber of
Commerce, Mid -Ohio Development Exchange (MODE), Catylist, international business groups,
etc.
• Account 751009 includes funds to support economic development programs including business
appreciation, business attraction, retention and expansion; along with regional and joint
partnerships, including Revl Ventures, and 100 gig project.
• Account 751010 reflects funding for economic development incentives in accordance with
executed Economic Development Agreements (EDA). The decrease for 2019 is due to the
expiration of multiple EDAs.
Account 754002 provides funding for the City's Fagade Improvement Grant Program.
Development 3-79 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Economic Development
PERFORMANCE MEASURES:
1) Total Number of Jobs Retained through Economic Development Agreements
This measure shows that through the execution of Retention/Expansion Economic Development
Agreements (EDAs), the City is successful at retaining employers at risk of moving from Dublin.
This does not include companies renew leases without requesting incentives from the City to do
so.
2) Total Number of Jobs Created through Economic Development Agreements
This measure shows that through the execution of Attraction EDAs, the City is successful at
recruiting new employers to Dublin. This is not a city-wide statistic. It will ebb and flow every year,
and cannot be compared to other years. Jobs Created and Job Retained figures are tied ONLY to
the specific handful of EDAs executed each year: those that receive incentives to stay/grow/move
to Dublin.
Jobs New
Year EDAs Retained Jobs
2017
8
425
298
2016
4
2,148
25
2015
11
1,853
687
2014
6
289
269
2013
9
1,169
806
2012
5
711
299
2011
12
638
970
Total
55
7,233
3,354
3) City of Dublin Unemployment Rate — Civilian Labor Force data
City of Dublin Unemployment Rate
6% 5. 7%
5%
4.78% 4.92%
................... 3.63%
4% .............................
3%
2%
1%
0%
2011 2012 2013 2014
tTota I ••'••'••' Trendline
3.40%
A high rate of unemployment indicates limited employment opportunities in a labor market that is
in a situation of oversupply. A low rate of unemployment indicates a tight labor market, potential
scarcity of skilled labor, and future cost pressures from wage demands from workers. Ideally, 5.5%
is an acceptable percentage. Anything above 8% or below 5% is challenging.
Development 3-80 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Economic Development
4) City of Dublin Commercial Office Vacancy Rate
City of Dublin Commercial Office Vacancy Rate
18%
16% 14.85%... 14.40% 14.50%
14%
13.83%
12.93%
12% —
10% —
8% —
6% —
4% —
2% —
0%
2011 2012 2013 2014 2015
--e—Total ......••• Trendline
2016
""•8.48%
2017
Vacancy Stabilization is considered 12.5%. Dipping below 10% indicates the need for more office
product/new development, and rental rates typically begin to rise and get increasingly competitive.
Getting above 13% indicates it's a renter's market, and rates are typically competitive. Anything
consistently about 17% requires deeper analysis to understand if there is a great overall issue driving
the high rate (a spike in new buildings added to inventory, aging buildings going empty, crime,
unrealistic pricing, surrounding infrastructure problems, recent change in building values or taxes,
recent and proximate new inventory competition, etc).
Development 3-81 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Economic Development
5) Annual Number of Retention and Company Outreach Meetings Conducted
400
350
300
250
200
150
100
50
0
327
Annual Number of Retention and Compaw,
Outreach Meetings Conducted
3661
355................................................................... 356
308 298
2013 2014 2015 2016
--e—Total ••• --Trendline
The goal is to have meaningful interactions with as many companies as possible annually. This is
accomplished through 1 -on -1 meetings, tours, conversations to discuss and solve issues, and
recognitions. The Economic Development Division's annual goal is 400 visits.
Development 3-82 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Building Standards
STATEMENT OF FUNCTIONS:
Building Standards is under the administrative direction of the Director of Building Standards (Chief
Building Official) who reports to the Director of Development. The primary responsibility of Building
Standards is to ensure that all new construction, both commercial and residential, complies with all
applicable state, local, and national building codes.
OBJECTIVES AND ACTIVITIES:
• To ensure that all new construction complies with all applicable state, local, and national
building codes.
• To perform plan reviews on applications, perform inspections, issue permits and issue
certificates of occupancy.
• To provide direction and to communicate with the building design professionals, contractors,
builders, homeowners, and the general public.
• To provide timely information regarding levels and types of construction activity within the
City to City departments, applicants, and the public.
• To provide architectural support to City projects.
PERSONNEL DATA
POSITION TITLE
2018 2019
CURRENT NUMBER ADOPTED
Director, Building Standards
1
1
Commercial Plans Examiner
1
1
Senior Building Inspector
1
1
Building Inspector
4
4
Electrical Inspector
2
2
Residential Plans Examiner
1
1
Development Review Specialist
1
1
Review Services Coordinator
1
1
Permit Technician
3
3
TOTAL
15
15
NOTES AND ADJUSTMENTS:
Building 3-83 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2019
2017
2018
2018
Department
Actual
Budget
Revised Budget
Budget
101 General Fund
70 Development
Building tandards
Personal Services
701101 Full Time Salaries/Wages
984,143
1,052,350
1,002,350
1,090,500
701103 Overtime Wages
14,293
10,000
20,000
10,000
701104 Other Wages
34,731
0
10,000
0
701105 Short Term Disability
2,844
0
0
0
701201 Employee Benefits
436,910
444,805
439,805
427,150
701204 Uniforms and Clothing
2,446
4,000
4,000
4,000
702000 Training/Travel
7,140
10,000
10,000
10,000
703100 Meeting Expenses
175
2,500
2,500
2,500
Personal Services Total:
1,482,680
1,523,655
1,488,655
1,544,150
Contractual Services
712003 Plan Review
193,587
150,000
328,738
150,000
712004 Building Inspection Services
122,955
150,000
149,013
150,000
713004 Other Professional Services
0
3,000
48,000
3,000
713005 Misc. Contract. Serv.
24,911
7,000
47,000
50,000
715003 Printing and Reproductions
2,508
2,500
6,037
2,500
716000 Memberships/Subscriptions
4,390
4,000
4,000
4,000
Contractual Services Total:
348,351
316,500
582,788
359,500
Supplies
721001 Office Supplies
3,382
4,000
4,541
4,000
721002 Operating Supplies
11,565
10,000
6,500
10,000
Supplies Total:
14,947
14,000
11,041
14,000
Other Charges and Ex
755000 Refunds
0
7,500
7,500
7,500
Other Charges and Ex Total:
0
7,500
7,500
7,500
Development Total:
1,845,979
1,861,655
2,089,984
1,925,150
General Fund Total:
1,845,979
1,861,655
2,089,984
1,925,150
3-84
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Building Standards
BUDGET SUMMARY:
10120730
• Account 701100 provides funding for staffing reflected in the Personnel Data.
• Account 701104 provides funding for part-time inspector position.
• Account 701204 provides funding for uniform s includes shirts, boots and cold weather
wear for Inspectors.
Account 702000 provides funding for training,
State certifications.
attendance at regional conferences and required
• Account 712003 funds contract services needed to complement the plan review which are
completed in-house.
• Account 712004 includes funding for plumbing inspection services from the Franklin County
Board of Health. The budget for this account fluctuates with the level of building activity; however
fees collected directly offset this expense.
• Account 713004 provides funding to compliment the City's in-house plan review process.
• Account 713005 provides funding for credit card machine transaction fees. The increase
in fees is due to a higher volume of transactions for development in the Bridge Street
District.
• Account 721002 provides funding for supplies such as technical equipment, code reference
materials for Inspectors and Plan Review staff.
• Account 755000 provides funding for unanticipated refunds.
Building 3-85 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Building Standards
Performance Measures:
1. Total Number of Building Permits Issued (Commercial & Residential)
700
600
500
400
300
200
100
0
Total Number of Building Permits Issued
GLC:
E
2013 2014 2015 2016 2017 2018
tTotaI ......••• Trendline
*2018 Totalis projected based upon 9113118plan review data (457actual y -t -d)
**5 year average does not include 2018 YTD statistic
Construction activity within the City of Dublin maintained solid and robust gains from 2011 to
2017. The projected 2018 permits are a little less than the 5 year average. The commercial
permits have increased and the size of the projects continue to increase as well. Building
Standards must continue to examine its resources, both fiscally and in personnel, to keep pace
with these indicators and to maintain a high level of service as work load levels of at the new
normal 2015 to 2018 levels with the continued addition of major commercial and residential
development for the foreseeable future.
Building 3-86 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Building Standards
Performance Measures:
2. Total Number of Building Permits Issued for New Residential Dwelling Units
(Including Single Family and Multi -Family)
Tota ,oui,ioer of bLdiding Permits Issued for
New Residential Dwelling Units
300
250
200/ 221or
270
150 174 175
150
100
50
0
)7
2013 2015 2016
—0—Total ......••• Trendline
*2018 Totalis projected based upon 9113118plan review data (actual 137 y -t -d)
**5 year average does not include 2018 YTD statistic
The total number of permits issued for new residential dwellings has steadily increased from a low in
2008 and we are projecting that residential permits will approach the 5 year average. We believe that
the low in 2015 was the result of low site inventories rather than economic conditions. Residential
developments, such as Riviera phases 3 and 4, Celtic Crossing, and Wyandotte Woods phased 9 and 10
will continue and the new Autumn Woods, Avondale and new phases of Oak Park should keep residential
permits at the 5 year average.
Residential construction is a good indicator of the overall health of the construction sector. New
residential developments continue to open throughout the city in response to the public demand for
new housing. Building Standards should continue to see normal activity for the near term. One "after-
effect' of new residential construction is a corresponding increase for permits related to remodeling
activity in residential units, mostly in accessory structure permits (decks, screened porches) and
basement remodels. These homeowner improvement permits continue to place an increased demand
on staff resources in the form of permit processing, plan review and building, electrical and mechanical
inspections.
Building 3-87 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Building Standards
Performance Measures:
3. Building Permits Issued: Total Souare Feet x 1,000 (Commercial and Residential)
Building Permits Issued: Total Sq. Ft. x 1001
(Commercial and Residential)
4000
3500
3000
2500 �............................
2000 - 2407
2175
1500
1000
500
0
2013 2014
3051
3257
2015 2016 2017
Total ......••• Trendline
2130
Mil
*2018 Total is projected based upon 9/13/18 plan review data (actual 1, 687 y -t -d)
**5 year average does not include 2018 YTD statistic
The total number of square feet of construction in 2015 and 2017 set records for recent construction
activity. Continuing development in the Bridge Street District, other commercial developments and
continued stability in residential construction bode well for 2018 and beyond although we do not
anticipate continued record breaking years and expect the new normal will be nominally less than the 5
year average. We are projecting 2018 Building Permits to be 75% of the 5 year average.
Building permit fees are based primarily on the square feet of the space that is constructed. When
square foot activity increases, building permit revenues also increase. There is also corresponding
increase in 'over-the-counter' permit activity because of the need for new associated electrical,
mechanical and plumbing and fire protection permits.
Building 3-88 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Building Standards
Performance Measures:
4. Total Number of Plan Review Rounds (Commercial and Residential)
Nuliiuci ui rian mcvicvvnP
Commercial/Residential
3000
2500
2000
2438 \_........-
1500 -.0.04 ...... 1-- 1670
1000 1206
500 6
609 48
LI
2013 2014 2015 2016 2017 2018
41m—Total ......... Trendline
*Commercial plan reviews only
**2018 Total is projected based upon 9/13/18 plan review data (actual 1,320 y -t -d)
***5 year average does not include 2018 YTD statistic
The number of plan review rounds is a metric which directly impacts internal staffing demands and
external consultant staffing requirements. Residential applications may average 11/2 review rounds per
application. It is not unusual for commercial applications to require 10 — 40 review rounds per
application. 2016 commercial applications averaged four review rounds per application.
This metric will take three years to establish trends with a consistent data base. The trend, however,
is clearly up and the near term or mid-term horizon suggests that our number of projects and therefore
our number review rounds will level off at nominally above the 5 year average.
Building 3-89 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
3-90
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Planning
STATEMENT OF FUNCTIONS
Planning is responsible for managing the City's development process, undertaking plan updates and special studies,
and enforcing the City's codes relative to the built environment. This includes land use planning, zoning reviews, code
enforcement, and support of several boards and commissions. The division is responsible for analyzing the changing
needs of the City and identifying and implementing long range planning objectives that address these needs. This
includes identifying trends that need to be addressed (changes in demographics, shifting market conditions, current
thinking in land planning and urban design, housing needs, etc.) and undertaking the relevant studies or plan updates.
Public engagement is a critical component of these planning processes. All of these activities relate to the following
functional areas: review of development proposals; preparing/updating and implementing the Community Plan;
project analysis; area studies; code enforcement; zoning compliance inspections; land use modeling and impact
analysis; code amendment preparation; and customer service operations. The mission statement is as follows:
Mission Statement
The mission of Planning is to provide professional and technical expertise to guide the land use decisions of public
officials, residents and the development community. We engage our citizens to establish and realize a long range
vision for Dublin's land use and development character. We facilitate the zoning process through the implementation
of the Community Plan and the administration and enforcement of the City's land use codes.
OBJECTIVES AND ACTIVITIES
• To be responsive to citizens on planning issues and facilitate a citizen participation process.
• To plan the orderly, high quality growth of the city by implementing the Community Plan.
• To assist economic development activities by providing land use/site design support.
• To assist in the coordination and the implementation of the capital improvement program.
• To manage development proposals through the public hearing process.
• To administer development regulations.
• To be responsive to City Council goals.
• To ensure compliance with all orders of City Council, Planning and Zoning Commission, Administrative Review
Team, Board of Zoning Appeals, Architectural Review Board and various special subcommittees, task forces and
other groups.
PERSONNEL DATA 2018 2019
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Planning
1
1
Planning Manager
1
1
Senior Planner
3
3
Planner II
2
2
Planner I
3
3
Planning Technician
1
1
Code Enforcement Supervisor
1
1
Code Enforcement Officer
2
3
Zoning Inspector
2
2
Administrative Support 3
1
1
Administrative Support 2
1
1
Administrative Support 1
1
1
TOTAL
19
20
PART-TIME/PERMANENT PART-
TIME/SEASONAL STAFF
Planning Assistant / Intern
3
3
Code Enforcement Officer (1)
1
0
TOTAL
4
3
NOTES AND ADJUSTMENTS:
(1) Convert one PPT Code Enforcement Officer to FT.
Planning 3-91 11/19/18
2019 Operating
Budget - City of Dublin, Ohio
2,088,825
2,089,425
2,209,360
2019
2017
2018
2018
Department
358,970
600,177
Actual
Budget
Revised Budget
Budget
101 General Fund
90,000
713005 Misc. Contract. Serv.
777
1,100
9,600
70 Development
715001 Communications
7,819
7,500
5,421
7,500
Planning
0
1,500
1,500
2,000
716000 Memberships/Subscriptions
Personal Services
10,000
10,100
10,000
717001 Rents and Leases
3,093
701101
Full Time Salaries/Wages
1,294,629
1,382,080
1,382,080
1,445,010
701103
Overtime Wages
16,297
12,500
18,500
12,500
701104
Other Wages
80,321
70,000
61,500
70,000
701201
Employee Benefits
525,088
556,885
556,885
614,790
701204
Uniforms and Clothing
2,407
2,810
4,070
2,810
702000
Training/Travel
63,614
62,300
63,130
62,000
703100
Meeting Expenses
784
2,250
3,260
2,250
Personal Services Total:
1,983,140
2,088,825
2,089,425
2,209,360
Contractual Services
712008 Planning Services
380,320
358,970
600,177
72,000
713004 Other Professional Services
99,529
115,000
148,121
90,000
713005 Misc. Contract. Serv.
777
1,100
9,600
1,100
715001 Communications
7,819
7,500
5,421
7,500
715003 Printing and Reproductions
0
1,500
1,500
2,000
716000 Memberships/Subscriptions
9,835
10,000
10,100
10,000
717001 Rents and Leases
3,093
2,820
2,820
2,820
Contractual Services Total:
501,373
496,890
777,739
185,420
Supplies
721001 Office Supplies
6,215
8,000
11,403
8,000
721002 Operating Supplies
2,287
4,000
5,985
4,000
724003 Equipment Maintenance
0
2,300
2,300
2,300
Supplies Total:
8,502
14,300
19,689
14,300
Capital Outlay
731000 Furniture/Equipment
3,655
4,000
5,468
4,500
Capital Outlay Total:
3,655
4,000
5,468
4,500
Other Charges and Ex
753001 Code Enforcement
2,995
3,000
9,306
10,000
755000 Refunds
0
3,000
3,000
3,000
Other Charges and Ex Total:
2,995
6,000
12,306
13,000
Development Total:
2,499,666
2,610,015
2,904,626
2,426,580
General Fund Total:
2,499,666
2,610,015
2,904,626
2,426,580
a
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Planning
BUDGET SUMMARY:
10120720
• Account 701101 provides funding for the staffing reflected in the Personnel Data.
• Account 701104 provides wages for the Planning Assistants.
• Account 702000 includes funding for participating in the Community Development Software Users
Group conference, Planners attending the national and state planning conferences (AICP
certifications), consultants for City Council and Planning and Zoning Commission joint training
sessions, training and certification requirements of the Landscape Architect and Zoning/Landscape
Inspectors, and training and certification requirements for Code Enforcement Officers.
• Account 703100 provides funding for group meetings sponsored by the City and includes resources
for food, beverages, and associated supplies.
• Account 712008 provides funding for general planning services and area studies.
• Account 713004 provides funding for consultants that support the City's boards and commissions
through the development review process, including architectural consulting services, historic
preservation consulting services, and graphic design consulting services. These services principally
support development and sign approvals in the Bridge Street District.
• Account 715001 provides funding for postage for all work units located within the 5800 Building.
• Account 716000 provides funding for membership fees such as the APA (state and national) and
ASLA.
• Account 721002 includes funding for office supplies and supplies for specialized presentations.
• Account 753001 provides funding for mowing services and landscape projects under the supervision
of the City's Zoning Inspectors and Code Enforcement Officers. The majority of these costs are
recovered through assessments.
10180720
Account 731000 provides funding for equipment and furniture such as office chairs and standing
desks (desktop adjustable versions).
Planning 3-93 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
3-94
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation/ Office of the Director
STATEMENT OF FUNCTIONS:
The Department of Parks and Recreation provides direction and oversight to the Divisions of Parks
Operations, Recreation Services, Community Events and Volunteer Services.
OBJECTIVES AND ACTIVITIES
• To provide leadership and direction to the staff within Parks Operations, Recreation Services,
Community Events and Volunteer Services including setting of departmental goals, clear
customer service standards and accountability for achieving these goals and standards.
• To manage all departmental functions and to develop and recommend policies,
procedures and program improvements.
• To ensure the City's goals and strategic objectives are reached in each of the functional
areas in an efficient, effective and responsive manner.
• To provide appropriate learning and development opportunities to employees and employee
teams.
PERSONNEL DATA
POSITION TITLE
Director, Parks and Recreation
Landscape Architect Manager (1)
Landscape Architect (2)
Maintenance Crew Supervisor (3)
Administrative Support 3
TOTAL
2018 2019
CURRENT NUMBER ADOPTED
1 1
0 1
1 .5
0 1
1 1
3 4.5
NOTES AND ADJUSTMENTS:
(1) The current Landscape Architect position will be reclassified to a 3.3, a Landscape Architect
Manager.
(2) The current positions of Public Art Conservation/Contract Specialist within Hotel Motel Tax
Fund for public art and the Contract Specialist position within the Parks Operations budget will be
removed and combined into one reclassified position for a new Landscape Architect (4.3). This
position is included in the budget of the Parks & Recreation/Office of the Director (50%) and the
Public Art budget (50%).
(3) One Maintenance Crew Supervisor was moved to the Director's Office from Parks Operations.
Major increase in 713005 is due to the Responsibilities of the current contractspecialistposition with
Parks Operations transitioning into the newly created Landscape Architect within Parks &
Recreation/Office of the Director. This position, along with the Maintenance Crew Supervisor
position will be under the direction of the Landscape Architect Supervisor position. This is a
transition ofalllandscape maintenance contracts being moved from Parks Operations to the Parks &
Recreation/Oce of the Director.
Parks & Recreation 3-95 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
40 Parks and Recreation
Office of the Director of Par s and Recreation
Personal Services
701101 Full Time Salaries/Wages
291,810
290,290
290,290
408,310
701103 Overtime Wages
2,654
4,500
4,500
4,500
701201 Employee Benefits
106,819
123,145
123,145
171,550
701204 Uniforms and Clothing
144
300
300
880
702000 Training/Travel
4,161
7,700
6,700
7,700
703100 Meeting Expenses
1,574
1,500
3,000
1,500
Personal Services Total:
407,161
427,435
427,935
594,440
Contractual Services
713005 Misc. Contract. Serv.
237
4,500
4,400
1,255,315
715001 Communications
35
100
200
100
716000 Memberships/Subscriptions
6,053
5,990
5,990
6,490
Contractual Services Total:
6,325
10,590
10,590
1,261,905
Supplies
721001 Office Supplies
1,611
1,800
1,868
1,800
Supplies Total:
1,611
1,800
1,868
1,800
Other Charges and Ex
751003 Special Projects/Programs
1,643
3,000
2,500
3,000
Other Charges and Ex Total:
1,643
3,000
2,500
3,000
Parks and Recreation Total:
416,741
442,825
442,893
1,861,145
General Fund Total:
416,741
442,825
442,893
1,861,145
3-96
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation
BUDGET SUMMARY:
10140410
• Account 701101 provides funding for the staffing reflected in the Personnel Data.
• Account 701103 provides for funding of overtime for Administrative Support staff for
meetings, special events and other unexpected circumstances.
• Account 701204 has decreased and provides minimal funding for Landscape Architect for
PPE Replacements and supplies.
• Account 702000 includes the same funding for training for full-time staff to support parks
and recreation which includes education to provide recertification credits for professional
certifications, as well as staff training and development.
• Account 703100 includes increased funding for miscellaneous meetings including Riverside
Park meetings.
• Account 713005 provides funding for parkland fee study for "fee in -lieu of parkland
dedication." For 2019, all landscape maintenance contracts have been moved from
the Parks Operations budget to this budget for oversight. Those include the North
and South landscape maintenance contracts, the facilities landscape maintenance contract,
Muirfield landscape maintenance contract, supplemental contract mulching, rights-of-way
landscape maintenance including the I-270/US33 interchange, and various HOA contracts.
• Account 715001 provides minimal funding for courier service and Fed -ex.
• Account 716000 provides funding for such memberships and renewals as NRPA and OPRA
corporate and individual memberships, Landscape Architect license, Master Specs license
renewal and other staff membership and recertification.
• Account 721001 provides funding for office supplies including printer supplies for landscape
architect.
• Account 751003 includes new funding for park dedications and Parks & Recreation events.
Parks & Recreation 3-97 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
3-98
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Parks Operations
STATEMENT OF FUNCTIONS:
The City of Dublin takes pride in providing its residents and visitors the highest quality public parks
to pursue their active and passive outdoor needs. Parks strives to be both environmentally and
economically sound in its management of public areas including parks, gateways and rights-of-way.
ACCOUNTIVES AND ACTIVITIES:
Parks Operations is committed to maintaining and providing a safe and accessible park system
and will lead efforts for the enhancement and preservation of the parks system.
PERSONNEL DATA
POSITION TITLE
Director, Parks Operations
Operations Administrator
Nature Education Coordinator (1)
Contract Specialist (2)
Maintenance Crew Supervisor (3)
Maintenance Worker
Administrative Support 2
TOTAL
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
2018 2019
CURRENT NUMBER ADOPTED
1
1
.5
.5
1
0
7
6
20
20
1
1
31.50
29.5
22 22
22 22
NOTES AND ADJUSTMENTS:
(1) The Nature Education Coordinator position is funded 50% from the Parks Operations budget
and 50% from the Recreation Services budget.
(2) The current positions of Public Art Conservation/Contract Specialist within Hotel Motel Tax
Fund, and the Contract Specialist position within this budget will be removed and combined into one
reclassified position for a new Landscape Architect (4.3). This position is 50% funded in the budget
of the Parks & Recreation/Office of the Director and 50% in the Public Art budget.
(3) One Maintenance Crew Supervisor was moved from this budget to the Park Director's budget.
Parks 3-99 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
40 Parks and Recreation
Par s Operations
Personal Services
701101 Full Time Salaries/Wages
2,029,353
2,112,500
2,112,500
2,100,780
701103 Overtime Wages
97,586
95,000
215,000
95,000
701104 Other Wages
376,359
372,400
274,400
372,400
701201 Employee Benefits
1,156,327
1,271,440
1,271,440
1,142,920
701204 Uniforms and Clothing
34,253
44,500
53,143
44,500
702000 Training/Travel
5,294
14,210
3,780
10,875
Personal Services Total:
3,699,172
3,910,050
3,930,263
3,766,475
Contractual Services
713005 Misc. Contract. Serv.
1,045,695
1,354,810
1,376,647
117,895
715001 Communications
0
200
200
200
716000 Memberships/Subscriptions
2,660
2,900
2,900
2,880
717005 Utilities- Other Fuel Types
289,791
300,000
316,780
300,725
Contractual Services Total:
1,338,146
1,657,910
1,696,527
421,700
Supplies
721001 Office Supplies
5,125
8,690
8,690
8,690
721002 Operating Supplies
35,309
45,750
49,400
44,800
722001 Reforestation
0
0
282,149
0
724002 Park Maintenance
179,959
193,000
193,974
193,000
724003 Equipment Maintenance
50,510
90,000
90,000
90,000
Supplies Total:
270,902
337,440
624,213
336,490
Capital Outlay
731000 Furniture/Equipment
47,010
42,000
56,245
32,000
734002 Tools
5,394
8,000
8,000
8,000
735001 Cap Impr Land and Land Impr
29,427
20,000
47,770
20,000
Capital Outlay Total:
81,831
70,000
112,015
60,000
Other Charges and Ex
751003 Special Projects/Programs
15,745
2,085
2,085
2,085
Other Charges and Ex Total:
15,745
2,085
2,085
2,085
Parks and Recreation Total:
5,405,796
5,977,485
6,365,103
4,586,750
General Fund Total:
5,405,796
5,977,485
6,365,103
4,586,750
3-100
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Parks Operations
BUDGET SUMMARY:
10140430
• Account 701101 provides funding for staffing reflected in the Personnel Data.
• Account 701104 includes funding for seasonal staffing reflected in the Personnel Data and Notes
and Adjustments.
• Account 701204 provides funding for uniforms for full-time and seasonal staff.
• Account 702000 includes funding for training for full-time staff to support parks operations.
Included is education to provide recertification credits for professional certifications, as well as
pesticide applicator credits, and staff training and development.
• Account 713005 provides funding for contractual services for lightning prediction service, pond
maintenance, masonry repairs, SCRAM wildlife agreement/services. For 2019, the budget for all
landscape maintenance contractual services have been moved to the Office of the Park Director
for oversight.
• Account 716000 provides funding for such memberships and renewals as commercial drivers'
license, pesticide license renewal, trapping license renewal, and reference materials.
• Account 717005 provides funding for electricity, natural gas and water and sewer charges for
services provided in the City's parks.
• Account 721002 provides funding for supplies such as lumber and hardware, electric and
plumbing supplies, and trash bags.
• Account 724002 provides funding for ball diamond infield materials, sod, and grass seed, mulch,
and fertilizer, snow and ice chemicals.
• Account 724003 provides funding for equipment maintenance and repair, including contingency
work associated with Ballantrae water play area, pond aerators, and irrigation systems.
• Account 734002 provides funding for power tools replacement, and crew specific tools
replacements.
• Account 751003 provides funding for nature education programs, and dedication
pavers/engraving for the Grounds of Remembrance (recovered through fee collection).
10180430
• Account 731000 includes funding for replacement/additional picnic tables, benches and trash
cans. Includes funds new/replacement park signs as needed. Includes replacement of weed
trimmers and blowers.
• Account 735001 includes funding for continued expansion of in -ground irrigation on athletic
fields.
Parks 3-101 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
3102
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Parks Operations/Horticulture
STATEMENT OF FUNCTIONS:
The City of Dublin takes pride in providing its residents and visitors the highest quality public parks
to pursue their active and passive outdoor needs. Parks strives to be both environmentally and
economically sound in its management of public areas including parks gateways and rights-of-way.
OBJECTIVES AND ACTIVITIES:
Horticulture is responsible for the maintenance and enhancement of a variety of distinctive
landscape features and natural areas within our expansive park system.
PERSONNEL DATA
POSITION TITLE
City Horticulturist
Assistant Horticulturist
TOTAL
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
NOTES AND ADJUSTMENTS:
2018 2019
CURRENT NUMBER ADOPTED
1 1
6 6
7 7
18 18
18 18
Parks/Horticulture 3-103 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2019
2017
2018
2018
Department
Actual
Budget
Revised Budget
Budget
101 General Fund
40 Parks and Recreation
orticulture
Personal Services
701101 Full Time Salaries/Wages
389,497
405,660
405,660
419,390
701103 Overtime Wages
8,149
25,000
55,000
45,000
701104 Other Wages
140,517
230,600
200,600
200,000
701201 Employee Benefits
201,895
243,095
243,095
246,105
701204 Uniforms and Clothing
7,308
17,470
17,839
17,470
702000 Training/Travel
10,064
10,425
10,425
11,130
Personal Services Total:
757,430
932,250
932,619
939,095
Contractual Services
713005 Misc. Contract. Serv.
77,740
100,000
100,000
100,000
716000 Memberships/Subscriptions
1,610
2,005
2,005
2,705
Contractual Services Total:
79,350
102,005
102,005
102,705
Supplies
721002 Operating Supplies
5,255
6,500
6,500
6,500
724002 Park Maintenance
31,766
64,500
64,500
64,500
724003 Equipment Maintenance
1,854
2,500
2,500
2,500
Supplies Total:
38,875
73,500
73,500
73,500
Capital Outlay
731000 Furniture/Equipment
4,271
4,600
4,600
3,710
734002 Tools
7,347
7,500
7,500
7,500
735001 Cap Impr Land and Land Impr
82,093
100,000
100,000
100,000
Capital Outlay Total:
93,711
112,100
112,100
111,210
Other Charges and Ex
751003 Special Projects/Programs
23,018
28,500
28,935
28,500
Other Charges and Ex Total:
23,018
28,500
28,935
28,500
Parks and Recreation Total:
992,384
1,248,355
1,249,159
1,255,010
General Fund Total:
992,384
1,248,355
1,249,159
1,255,010
3-104
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Parks Operations/Horticulture
BUDGET SUMMARY:
10140433
• Account 701101 provides funding for staffing reflected in the Personnel Data.
• Account 701204 provides funding for uniforms for full-time and seasonal staff. Increase over
prior year reflects actual costs. The prior year was the first year the Horticulture and
Forestry work units were broken -out of Parks Operations, and some line items were
originally budgeted too low.
• Account 702000 provides funding for training for full-time staff to support horticulture
operations. Included is education to provide recertification credits for professional
certifications, as well as pesticide applicator credits, and staff training and development.
• Account 713005 provides funding for contractual services for arborist work and ecological
assessments.
• Account 716000 provides funding for such memberships and renewals as pesticide license
renewal, arborist license renewal, American Horticulture Society membership, and reference
materials.
• Account 721002 provides funding for irrigation system supplies and greenhouse supplies.
• Account 724002 provides funding for bed renovations and mulching in parks.
• Account 724003 provides funding for equipment maintenance and repair of chainsaws,
trimmers etc.
• Account 734002 provides funding for small tools such blades, pruners, drills, wheelbarrows,
pole saws, etc.
• Account 751003 provides funding Earth Day Activities, Legacy Tree Program, Legacy Bench
Program, Christmas tree and seasonal decorations for the Historic District.
10180433
• Account 731000 provides funding for equipment such as hand held blowers, backpack
sprayers, hedge trimmers and wheel barrows.
• Account 735001 includes funding for additional trees and shrubs, historic Dublin planters,
and prairie seed.
Parks/Horticulture 3-105 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
3106
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Parks Operations/ Forestry
STATEMENT OF FUNCTIONS:
The City of Dublin takes pride in providing its residents and visitors the highest quality public parks
to pursue their active and passive outdoor needs. Parks strives to be both environmentally and
economically sound in its management of public areas including parks, gateways and rights-of-way.
OBJECTIVES AND ACTIVITIES:
Forestry is responsible for the beautification and safe environment for the public within the
rights-of-way strategic planning, establishment and maintenance of Dublin's urban tree
resource.
PERSONNEL DATA 2018 2019
POSITION TITLE CURRENT NUMBER ADOPTED
City Forester 1 1
Assistant Forester 5 5
TOTAL 6 6
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker 10 10
TOTAL 10 10
NOTES AND ADJUSTMENTS:
Parks/Forestry 3-107 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
40 Parks and Recreation
Forestry
Personal Services
701101 Full Time Salaries/Wages
349,021
362,100
362,100
376,230
701103 Overtime Wages
12,178
25,000
25,000
25,000
701104 Other Wages
145,963
188,425
188,425
188,425
701201 Employee Benefits
197,635
226,645
226,645
222,490
701204 Uniforms and Clothing
5,975
11,200
11,200
11,200
702000 Training/Travel
10,178
13,915
13,915
13,845
Personal Services Total:
720,949
827,285
827,285
837,190
Contractual Services
713005 Misc. Contract. Serv.
57,040
80,000
86,720
77,000
716000 Memberships/Subscriptions
2,556
2,545
2,545
2,480
Contractual Services Total:
59,596
82,545
89,265
79,480
Supplies
721002 Operating Supplies
3,257
4,100
4,100
3,600
724002 Park Maintenance
50,362
45,050
44,880
44,825
724003 Equipment Maintenance
1,157
1,500
1,500
1,500
Supplies Total:
54,776
50,650
50,480
49,925
Capital Outlay
731000 Furniture/Equipment
5,692
4,125
4,125
3,050
734002 Tools
4,885
7,000
7,000
3,750
735001 Cap Impr Land and Land Impr
82,884
97,500
97,500
73,500
Capital Outlay Total:
93,460
108,625
108,625
80,300
Other Charges and Ex
751003 Special Projects/Programs
763
1,250
1,420
1,250
Other Charges and Ex Total:
763
1,250
1,420
1,250
Parks and Recreation Total:
929,545
1,070,355
1,077,075
1,048,145
General Fund Total:
929,545
1,070,355
1,077,075
1,048,145
3-108
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Parks Operations/ Forestry
BUDGET SUMMARY:
10140434
• Account 701101 provides funding for staffing reflected in the Personnel Data.
• Account 701103 provides funding for seasonal maintenance workers.
• Account 701204 provides funding for uniforms for full-time staff.
• Account 702000 includes funding for training for full-time staff to support forestry operations.
Included is education to provide recertification credits for professional certifications, as well
as pesticide applicator credits, and staff training and development.
• Account 713005 provides funding for contractual services for arborist work and large tree
pruning and removal.
• Account 716000 provides funding for such memberships and pesticide license renewal,
arborist license renewal, and reference materials.
• Account 721002 provides funding for supplies needed for irrigation, staking, and EAB
injections.
• Account 724002 provides funding for soil, mulch, tree injections, and grass seed.
• Account 724003 provides funding for equipment maintenance and repair.
• Account 734002 provides funding for small tools such ladders, blades, pruners,
wheelbarrows, pole saws, watering supplies etc.
• Account 751003 provides funding for Arbor Day trees.
10180434
• Account 731000 includes funding for replacement of hedge trimmers and blowers.
Account 735001 includes funding for continued replacement trees and annuals.
Parks/Forestry 3-109 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
3110
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Outreach and Engagement
STATEMENT OF FUNCTIONS
The Division of Outreach and Engagement supports the achievement of meaningful, inclusive
community engagement through innovative service, civic initiatives, and learning opportunities
that support and enhance City services and Dublin's quality of life.
• To provide a comprehensive, citywide volunteer program, to allow citizens an opportunity
for service within their community.
• To continue to be recognized as a national model for engaging citizens in an effective
community and government involvement with committed passionate community members
and staff leadership.
• To convene, facilitate, engage and train residents, corporate residents and stakeholders
in outreach and engagement efforts that advance the city's strategic goals.
• Serves as the liaison to the nonprofit and service learning communities.
• To operate under the following values:
Belonaina - We cultivate a sense of community belonging.
Enaaaina - We connect residents with city government to build relationships and
leadership.
Enriching - We enhance people's lives through service.
Outstanding - We seek innovation and encourage recognition citizen and volunteer
recognition
Learning - We emphasize learn -and -serve programming, focusing on local
government learning.
DeveloWna - We build special connections with youth and older adults.
Suaaortina - We maintain fiscally responsible opportunities that enhance City
services and the community's quality of life.
Connecting — In partnership with Economic Development and Events sponsorships,
help to connect Dublin businesses to the community increasing their role of corporate
citizenship/resident and potential long term commitment to Dublin.
PERSONNEL DATA 2018 2019
POSITION TITLE CURRENT NUMBER ADOPTED
Director of Outreach and Engagement 1 1
Administrative Support II 1 1
Volunteer Coordinator 1 1
TOTAL 3 3
PART-TIME/SEASONAL STAFF
Intern 1 1
TOTAL 1 1
NOTES AND ADJUSTMENTS:
Outreach and Engagement 3-111 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
40 Parks and Recreation
Outreach and Engagement
Personal Services
701101 Full Time Salaries/Wages
135,914
197,050
197,050
205,285
701103 Overtime Wages
2,837
3,000
3,000
3,000
701104 Other Wages
29,570
12,510
12,510
12,000
701201 Employee Benefits
48,004
75,885
78,385
79,285
701204 Uniforms and Clothing
2,125
400
404
800
702000 Training/Travel
2,973
3,000
3,000
3,000
703100 Meeting Expenses
1,057
2,250
2,250
2,500
Personal Services Total:
222,479
294,095
296,599
305,870
Contractual Services
713004 Other Professional Services
9,617
12,000
15,026
12,000
715002 Advertising
0
800
600
800
715003 Printing and Reproductions
2,840
4,000
5,500
4,000
716000 Memberships/Subscriptions
413
500
500
500
717001 Rents and Leases
895
1,500
1,505
1,800
Contractual Services Total:
13,765
18,800
23,131
19,100
Supplies
721001 Office Supplies
849
2,500
3,348
2,500
721002 Operating Supplies
2,506
8,000
12,255
8,000
Supplies Total:
3,356
10,500
15,602
10,500
Other Charges and Ex
751003 Special Projects/Programs
13,097
18,100
18,292
43,600
Other Charges and Ex Total:
13,097
18,100
18,292
43,600
Parks and Recreation Total:
252,697
341,495
353,625
379,070
General Fund Total:
252,697
341,495
353,625
379,070
3-112
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Outreach and Engagement
BUDGET SUMMARY:
10110420
• Account 701101 provides funding for full-time staffing reflected in the Personnel Data.
• Account 701103 provides overtime funding to supervise volunteer service projects, many of
which take place on weekends and during evening hours.
• Account 701104 provides funding for as seasonal staff intern.
• Account 713004 provides funding for necessary background checks for all volunteer
positions, and specialized volunteer training such as CPR/First Aid, bike safety trainings,
Community Service Officer backgrounds.
• Account 715003 provides funding for printing needs such as training manuals; signage and
posters; identification badges, cards and specialty papers; photography and miscellaneous
printing/copying needs.
• Account 717001 provides for any needed rental items (such as portable restrooms) for
outdoor projects.
• Account 721002 provides funding for operating supplies such as safety lights, protective
gloves/goggles, identification badge materials, first aid supplies and other necessary supplies
for volunteer projects.
• Account 751003 provides funding for citywide volunteer and corporate volunteer recognition
presentations, programs and award items; program support and promotion, volunteer on-
site event management needs, aging in place (AIP) programming. ncludes potential
support for increased community engagement recognition and pro ects.
Outreach and Engagement 3-113 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
3114
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Information Technology
STATEMENT OF FUNCTIONS:
Mission Statement: Enabling our customers to meet the needs and desires of the community by optimizing the use
of appropriate and forward thinking technology solutions that are aligned with citywide goals and objectives.
The administration of the City's information technology is the responsibility of the Chief Information Officer. This
involves planning, maintaining, developing, overseeing and managing the City's local area and wide area networks,
wireless access, the IBM iSeries Systems, all personal computers, printers, copiers, servers, data storage, security,
the Citywide telephone system, mobile phones, mobile devices and any other technology related issue. IT must also
enhance and promote the utilization of technology so that city operations realize the benefits of using technology as
a tool. On a citywide basis technology is analyzed to determine how it could affect improvements in productivity and
decision-making, increase staff and citizen safety, and enhancements to all City services. This function continues to
grow with the expectation of efficiencies and innovation that technology can provide to meet City needs. The ultimate
goal of Information Technology is to continually strive towards improving our quality of service and value to the
organization and to be viewed as a business partner with other City work units.
OBJECTIVES AND ACTIVITIES:
• Provide vision, leadership and direction for evaluating and re-evaluating current and emerging technologies and
implementing cost-effective technology solutions.
• Enhance services to the entire Dublin community through the appropriate and proactive use of technology.
• Provide a reliable infrastructure/network to effectively and efficiently use technologies.
• Provide timely and efficient technical support to all work units.
• Become a business enabler and partner with work units by assisting them in operational improvements, through
an understanding of their business processes and needs and managing the implementation of technology
solutions to meet those needs.
• Provide comprehensive project management services for implementing technology solutions, including
procurement, contract negotiations, professional services, software integration and project status reporting.
• To provide technology solutions that meet overall City objectives.
• Develop and retain motivated, competent staff to meet these business objectives.
• Maintain and manage the Dublink Fiber Optics Conduit System and the Dublink 100gbps Transport Network in
coordination with Economic Development.
PERSONNEL DATA
POSITION TITLE
Chief Information Officer
IT Director
Data Manager
Senior Data Analyst
Support Services Analyst
Network Operations Manager
Information Technology Project Leader
2018 2019
NT NUMBER ADOPTED
1 1
1 1
Network Engineer 2 2
Administrative Support 3 1 1
TOTAL 15 15
PART-TIME/SEASONAL STAFF
Intern (GIS) 1 1
Intern (Support Services) 3 3
TOTAL 4 4
NOTES AND ADJUSTMENTS:
Info Tech 3-115 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
60 Information Technology
Personal Services
701101 Full Time Salaries/Wages
1,094,629
1,266,830
1,266,830
1,322,505
701103 Overtime Wages
20,776
21,000
36,000
36,000
701104 Other Wages
46,442
57,240
42,240
42,240
701201 Employee Benefits
489,390
590,585
590,585
562,165
702000 Training/Travel
33,020
46,880
46,880
45,000
703100 Meeting Expenses
0
0
0
1,500
Personal Services Total:
1,684,257
1,982,535
1,982,535
2,009,410
Contractual Services
713004 Other Professional Services
1,147,135
887,615
961,253
467,500
713005 Misc. Contract. Serv.
0
0
0
1,113,470
715001 Communications
573,197
628,360
759,855
636,870
716000 Memberships/Subscriptions
945
2,000
2,000
2,110
717001 Rents and Leases
88,490
100,975
101,475
69,650
Contractual Services Total:
1,809,767
1,618,950
1,824,583
2,289,600
Supplies
721001 Office Supplies
3,469
3,000
4,201
2,000
721002 Operating Supplies
178,782
186,000
195,934
147,000
724003 Equipment Maintenance
1,086,032
1,412,480
1,463,018
1,045,870
Supplies Total:
1,268,282
1,601,480
1,663,154
1,194,870
Capital Outlay
731000 Furniture/Equipment
0
1,000
1,000
1,000
Capital Outlay Total:
0
1,000
1,000
1,000
Information Technology Total:
4,762,306
5,203,965
5,471,272
5,494,880
General Fund Total:
4,762,306
5,203,965
5,471,272
5,494,880
3-116
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Information Technology
BUDGET SUMMARY:
10110610
• Account 701101 provides funding for the IT staffing reflected in the Personnel Data
• Account 701104 provides funding for part-time staff and reflects a deduction.
• Account 702000 provides funding for conferences, certifications and training for professional staff
including software conferences, training in network security and virtual servers, Professional
conferences for each IT service area covered by the department, Security training and certifications,
GIS training and conferences.
• Account 713004 provides for computer consulting services for the implementation of new
applications; to enhance present application usage; and for special projects when specific expertise
is required and/or to augment the staffing assignments due to workload. Also included is telecom
consulting, Columbus Fibernet Management and Dublink Operations.
• Account 713005 provides funding for contractual services used throughout the City. Some of the
contracts included are eBuilder, Cologix back-up site for data center, MDC Dublink network
management hosting and rack space, Claritysoft, Code RED for the Police Department, Microsoft
license bundle, Office 365, Samanage helpdesk software and Kronos maintenance software and
equipment.
• Account 715001 includes funds for citywide phone usage, citywide cellular phone usage, mobile
phone management, other handheld or wearable electronic devices, and mobile computing fees for
Police, Building Standards, Planning (Code Enforcement), Engineering, Facilities Management and
Streets and Utilities. Funding reflects the increase in costs for citywide communications including
internet and Network Fleet GPS/AVL communications.
• Account 716000 provides funding for memberships to software user groups and provides funding
for technical manuals, subscriptions, organization fees.
• Account 717001 provides funding for the rent and leasing of office space for the City's data center
at the Metro Data Center, dark fiber lease and Citywide copier lease.
• Account 721001 provides funding for office supplies.
• Account 721002 provides funding for general operating supplies, plotter paper and services,
citywide toner costs and ID badges and toner for the badge printer.
• Account 724003 provides funding for hardware and software maintenance fees which increase
yearly and with additional users. Some of the services included in this line item include the
Cityworks application, Faster Fleet Management, Adobe Cloud license renewal, Columbus Fibernet
annual maintenance, ESRI Inc. maintenance license enterprise agreement, Cisco SMARTnet
coverage, One Source document laser fiche annual support, Superion maintenance Police and
Courts products, SunGard Onesolution, unscheduled fiber repairs, Vermont Systems — maintenance
RecTrac, Tyler Technologies support and updating license, and Cistera updates on Police recording
server.
10180610
• Account 731000 provides funding for additional equipment and furniture.
Info Tech 3-117 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
3na
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Court Services
STATEMENT OF FUNCTIONS:
Court Services serves as the judicial branch of the City. Court Services is responsible for
monitoring all court operations including the collection of fines, preparing the court docket, and
processing all parking, traffic, and criminal citations. As a sentencing alternative, Adult Probation,
Adult and Juvenile Diversion, Adult and Juvenile Traffic Diversion, and Provided No Conviction
programs are offered. Court Services is also responsible for implementing and operating the
City's Records Management Program, which includes both on and off-site central storage,
destruction of records in accordance with the City of Dublin's retention schedule and document
imaging services.
OBJECTIVES AND ACTIVITIES:
• To provide the highest level of quality service to our customers, both internal and external.
• To enforce court orders.
• To maintain high levels of accuracy on all court records.
• To effectively administer the adult probation, adult and juvenile diversion, juvenile traffic
diversion, and the provided no convictions programs.
• To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases
and in processing court documents.
• To effectively monitor all sentencing alternatives cases for compliance with court orders.
• To maintain harmonious relations between the Magistrates, the Prosecutors, the Police
and the Court staff in order to better serve the public.
• To maintain secure and orderly courtroom operations.
• To provide information and outreach about the criminal justice system to the public.
PERSONNEL DATA
2018
2019
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director of Court Services (1)
.5
.5
Community Justice Officer
1
1
Court Clerk
1
1
Administrative Support 2 (2)
.75
.75
TOTAL
3.25
3.25
NOTES AND ADJUSTMENTS:
Court Services also performs the additional duties of Records Management to comply with
conditions set forth in the Ohio Revised Code. Salaries, wages and benefits have been allocated
to Court Services and Records Management for each position as follows:
(1) Allocates 50% to the Court Services budget and 50% to the Records Management budget.
(2) Allocates 75% to the Court Services budget and 25% to the Records Management budget.
Court 3-119 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
10 City Manager
Court ervices
Personal Services
701101 Full Time Salaries/Wages
186,454
205,300
205,300
210,435
701103 Overtime Wages
3,121
3,500
3,500
3,500
701201 Employee Benefits
73,237
66,240
68,740
74,775
702000 Training/Travel
2,369
3,000
1,700
3,000
Personal Services Total:
265,182
278,040
279,240
291,710
Contractual Services
713002 Legal Services
2,642
4,600
5,157
4,600
713004 Other Professional Services
69,724
83,000
89,262
86,500
713005 Misc. Contract. Serv.
8,429
11,000
11,000
11,000
715001 Communications
1,542
3,000
3,000
3,000
716000 Memberships/Subscriptions
485
685
685
685
Contractual Services Total:
82,823
102,285
109,104
105,785
Supplies
721001 Office Supplies
1,599
2,500
2,996
2,500
721002 Operating Supplies
6,110
8,000
12,988
8,000
724003 Equipment Maintenance
0
300
300
300
Supplies Total:
7,709
10,800
16,284
10,800
City Manager Total:
355,713
391,125
404,627
408,295
General Fund Total:
355,713
391,125
404,627
408,295
3-120
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Court Services
BUDGET SUMMARY:
10110150
• Account 701101 provides funding for the staffing reflected under Personnel Data.
• Account 701103 provides funding for overtime due to Court on Tuesday
afternoons/evenings and special events.
• Account 702000 provides funding for staff training and conferences.
• Account 713002 provides funding for services provided by the Delaware County
Prosecutor's Office, the Franklin County Public Defender's Office and Union County Public
Defender's Office.
• Account 713004 includes funds for prisoner boarding and medical services at the Franklin
County Jail, the City's share of the Franklin County Municipal Court's operational costs,
interpreter's fees, domestic violence advocate fees and fees for use of a full time
Magistrate.
• Account 713005 provides funding for witness fees and bank fees for accepting credit
cards.
• Account 721002 provides funding for specific supplies that are necessary to court
operations such as court pockets, citations and criminal complaint forms.
Court 3-121 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Court Services
Performance Measures:
1. Percent of Juveniles Successfully Completing Diversion Program:
This measure is reflective of the percentage of juveniles who completed all of the required
conditions of the diversion program and did not re -offend during the 6 months the case remained
open. It is also used as a benchmark to ensure that the City is providing the appropriate level of
client -service.
Percent of Juveniles Successfully Completing
Diversion Program 2011-2018
0
90% / 86/0 0 87% 87% 84% 79% 81%
76% 77 /o
80% 72%
70%
60%
50%
40%
30%
20%
10%
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 8 Year
YTD* Avg.
*2018 YTD rate as of June 30, 2018
Court 3-122 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Records Management
STATEMENT OF FUNCTIONS:
Records Management was established to maintain efficient methods for storage and retrieval of
documents and to eliminate the unnecessary retention of obsolete records. As part of Records
Management, a central storage facility was created to reduce the amount of prime office space being
utilized by active and inactive records. Operated by Court Services, the central storage facility allows
for active and inactive records to be examined, archived and/or scheduled for destruction in
accordance with the procedures established in the Ohio Revised Code and standards accepted by the
City of Dublin Records Commission. Records Management also supervises document imaging services.
OBJECTIVES AND ACTIVITIES:
To provide the highest level of quality service to our customers, both internal and external.
To continue to develop and implement Records Management policies to provide consistency
in maintaining records for the City of Dublin.
To continue to scan documents for accessibility, archival and historical purposes.
To effectively administer a central storage facility for archival of active and inactive records
and the scheduled destruction of obsolete records.
To assist all City work units in maintaining records in accordance with Ohio Revised Code and
standards accepted by the City of Dublin Records Commission.
PERSONNEL DATA
POSITION TITLE
Director of Court Services(1)
Administrative Support 2 (1)
TOTAL
PERMANENT PART-TIME/SEASONAL STAFF
Records Retention Technician
TOTAL
2018 2019
CURRENT NUMBER ADOPTED
.5
.5
.25
.25
.75
.75
NOTES AND ADJUSTMENTS:
(1) The Court Administrator allocates 50% of their time to Records Management, and the
Administrative Support 2 allocates 25% of their time to Records Management.
Records Mgmt 3-123 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
101 General Fund
10 City Manager
Records anagement
Personal Services
701101 Full Time Salaries/Wages
85,788
95,020
95,020
100,850
701103 Overtime Wages
0
500
500
500
701201 Employee Benefits
25,732
34,220
34,220
30,355
702000 Training/Travel
0
500
500
500
Personal Services Total:
111,520
130,240
130,240
132,205
Contractual Services
713004 Other Professional Services
14,510
25,000
25,000
25,000
713005 Misc. Contract. Serv.
4,620
6,000
6,000
6,500
716000 Memberships/Subscriptions
195
600
600
600
Contractual Services Total:
19,325
31,600
31,600
32,100
Supplies
721001 Office Supplies
1,110
2,000
2,000
2,000
724003 Equipment Maintenance
2,803
3,500
3,500
3,500
Supplies Total:
3,913
5,500
5,500
5,500
City Manager Total:
134,757
167,340
167,340
169,805
General Fund Total:
134,757
167,340
167,340
169,805
3-124
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Records Management
BUDGET SUMMARY:
10110160
• Account 701101 provides funding for staffing allocations as provided under the Personnel Data
-Notes and Adjustments section.
• Account 713004 provides funding for the scanning of permanent records and frequently accessed
records.
• Account 724003 provides funding for maintenance contracts for software and two microfilm
readers.
• Account 713005 provides funding for off-site records storage for microfilmed originals and
historical paper documents, and on-site records destruction.
Records Mgmt 3-125 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Records Management
Performance Measures:
1. Annual Records Requests Located in Justice Center:
Annual Records Requests Located in Justice Center
178
180 168
157
160 145 136 141
140 127
120
100 77
80
60
40
20
0
2011 2012 2013 2014 2r
* 2018 YTD as of June 30, 2018
2. Percent of Records Stored in City Storage Facility Destroyed as Scheduled:
This measure reflects the percentage of cubic foot boxes in storage at the Justice Center that
are destroyed each year according to the City's records retention schedule. Retaining records
beyond their retention date can create unnecessary storage issues as well as potential liability
issues.
100
90%
80%
70%
60%
50
40%
30%
20%
10%
0%
Percentage of Records Stored in City Storage Facility
Destroyed as Scheduled
1100% 100% 100%
100%
100%
100%
100%
100%
2011 2012 2013 2014 2015 2016 2017 2018**
Only includes records stored in Justice Center, not those held by individual employees
F 2018 as of une 30, 2018
Records Mgmt 3-126 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Street and Utilities Operations
STATEMENT OF FUNCTIONS
Street and Utilities Operations is the direct responsibility of the Director of Street & Utilities
Operations, who reports to the Director of Public Works. Minor repairs and maintenance to the City's
streets are charged to this program as are snow and ice removal operations. Guardrail
repair/replacement (as a result of accidents), street sign maintenance, pavement marking
maintenance, and support to special events are also charged to this program.
OBJECTIVES AND ACTIVITIES
• Provide well-maintained streets and rights-of-way ensuring safe travel and enhancing the
aesthetics of the City.
• Sweep all City streets five times per year to enhance the neighborhoods and construction
areas.
• Ensure work is performed in a cost effective manner. Evaluate the costs of performing
activities with in-house staff and outsourcing.
• Plan, coordinate, and execute involvement with special events activities in a professional and
economical manner.
• To provide well-maintained streets that are clearly signed and marked.
PERSONNEL DATA
POSITION TITLE
Director, Street & Utilities Operations (1)
Operations Administrator (2)
Maintenance Crew Supervisor (3)
Maintenance Worker
Administrative Support 2 (4)
TOTAL
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
2018 2019
CURRENT NUMBER ADOPTED
.50
.60
1.45
1.50
2.70
3.0
18
18
1.25
.90
23.90
24.0
4 4
4 4
NOTES AND ADJUSTMENTS:
(1) The Director of Street and Utilities Operations position is allocated 60% to this budget, 15% to
the Solid Waste Fund, 20% to the Sewer Fund, and 5% to the Water Fund.
(2) Three Operations Administrator positions are allocated to this budget as well as other funds as
follows:
OA1— 30% Street Fund, 40% Sewer Fund, 10% Water Fund, 20% Solid Waste Fund
OA2 — 100% Street Fund
OA3 — 20% Street Fund, 80% Solid Waste Fund
(3) Three Crew Supervisor positions are allocated to this budget.
(4) Two Administrative Support 2 positions are allocated to this budget as well as other funds as
follows:
AS1— 60% Street Fund, 15% Solid Waste Fund, 15% Sewer Fund, 10% Water Fund
AS2 — 30% Street Fund, 45% Solid Waste Fund, 15% Sewer Fund, 10% Water Fund
Street Mtc 4-1 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
201 Street Maintenance and Repair
30 Public Works
treet and tilities Operations
Personal Services
701101 Full Time Salaries/Wages
1,237,546
1,352,995
1,352,995
1,516,670
701103 Overtime Wages
102,405
140,000
240,000
160,000
701104 Other Wages
105,985
116,230
141,230
116,230
701201 Employee Benefits
621,726
769,955
769,955
732,655
701204 Uniforms and Clothing
17,878
21,750
23,090
20,825
702000 Training/Travel
11,159
22,040
22,610
22,040
Personal Services Total:
2,096,699
2,422,970
2,549,880
2,568,420
Contractual Services
711002 Repair Services
965
0
0
0
713005 Misc. Contract. Serv.
81,119
121,000
175,411
121,000
715001 Communications
0
100
100
100
716000 Memberships/Subscriptions
1,368
1,260
1,260
1,260
717001 Rents and Leases
4,099
4,300
4,300
4,300
Contractual Services Total:
87,551
126,660
181,071
126,660
Supplies
721001 Office Supplies
2,183
4,400
4,400
4,400
721002 Operating Supplies
78,811
97,000
117,366
97,000
723001 Street Salt
233,908
615,385
806,600
879,085
723006 Special Events
1,993
3,000
3,428
3,000
724003 Equipment Maintenance
0
2,000
2,000
2,000
725002 Signs
135,925
120,000
171,261
120,000
Supplies Total:
452,819
841,785
1,105,055
1,105,485
Capital Outlay
731000 Furniture/Equipment
1,425
1,500
1,500
1,500
734002 Tools
0
6,300
6,300
6,300
Capital Outlay Total:
1,425
7,800
7,800
7,800
Public Works Total:
2,638,495
3,399,215
3,843,806
3,808,365
Street Maintenance and Repair Total:
2,638,495
3,399,215
3,843,806
3,808,365
4-2
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Street and Utilities Operations
BUDGET SUMMARY:
20170330
• Account 701101 provides funding for the staffing reflected in the Personnel Data and Notes and
Adjustments.
• Account 701104 includes funding for seasonal staff.
• Account 702000 includes funding for training.
• Account 701204 provides funding for necessary uniforms and clothing including boots, gloves,
rain gear, and rental uniforms.
• Account 713005 provides funding for contracted street sweeping, storm sewer contingency, mail
box repairs, asphalt repairs, and the repairs of guardrails due to accidents.
• Account 716000 includes funding for memberships in the American Public Works Association, the
Ohio Certified Public Manager's Association, and other miscellaneous memberships.
• Account 721002 includes funding for operating supplies such as cold mix, hot mix, gravel, crack
sealing materials, curb and catch basin repair supplies, and construction materials.
• Account 723001 provides funding for the City's annual purchase of street salt and liquids. The
budget provides for the same quantity of salt purchased in prior years, however the price is rising
for 2019.
• Account 725002 provides funding for materials and supplies for the City's sign shop including the
street sign replacement program. This also includes materials and supplies for the HP Latex
Printer.
20180330
• Account 731000 provides funding for miscellaneous equipment or furniture.
• Account 734002 provides funding for miscellaneous tools.
Street Mtc 4-3 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
4-4
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Engineering / Transportation Traffic Signals and Street Lights
STATEMENT OF FUNCTION
This program is responsible for installing, repairing, and maintaining all traffic signals, traffic control
signs, and street lights within the public right-of-way, and maintaining all pavement markings such
as crosswalk lines, stop bars, center lines and school zone markings. Also included within this
budget is emergency warning siren maintenance, maintenance of school zones and flashers, and
pedestrian crossings.
OBJECTIVES AND ACTIVITIES
To provide well-maintained electrical assets for public health and safety.
NOTES AND ADJUSTMENTS:
There are no personnel assigned to this budget. Expenses reflected in this account are for work
completed by the Electrical Crew. The Electrical Crew's positions are reflected in the Engineering
Work Unit.
Pub Works/Engineering 4-5 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
201 Street Maintenance and Repair
30 Public Works
Transportation - Traffic ignals and treet ights
Contractual Services
713004 Other Professional Services
44,225
125,000
205,775
125,000
717005 Utilities- Other Fuel Types
17,367
28,000
32,673
29,500
Contractual Services Total:
61,592
153,000
238,448
154,500
Supplies
721002 Operating Supplies
0
2,500
2,500
2,500
724001 General Maintenance
110,495
190,000
334,484
190,000
724003 Equipment Maintenance
0
1,000
1,610
1,000
Supplies Total:
110,495
193,500
338,594
193,500
Capital Outlay
731000 Furniture/Equipment
0
11,000
11,000
11,000
734002 Tools
585
5,000
5,000
5,000
Capital Outlay Total:
585
16,000
16,000
16,000
Public Works Total:
172,672
362,500
593,041
364,000
Street Maintenance and Repair Total:
172,672
362,500
593,041
364,000
4-6
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Engineering / Transportation Traffic Signals and Street Lights
BUDGET SUMMARY:
20170320
• Account 713004 provides funding for contracted long -line and short -line pavement marking
program.
• Account 717005 provides funding for utilities for operation of traffic signals.
• Account 724001 provides funding for signal head replacements, router for remote
communications with traffic signals, and other traffic signal and illuminated street sign repair
and maintenance.
• Account 734002 provides funding for hammers, drills, measuring tapes, and miscellaneous
hand tools.
20180320
• Account 731000 provides funding to set-up anew cage area with shelving, workbench, and
bins.
Pub Works/Engineering 4-7 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
4-a
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works /Engineering / Highway Maintenance
STATEMENT OF FUNCTIONS
This program is identical to the street maintenance program as outlined in the street maintenance
section, except this covers work performed on the various state highways located within the City.
The monies utilized for this section are from the State Highway Maintenance Improvements
Fund which is generated by motor vehicle registration fees and gasoline tax revenues and can
only be spent for this limited purpose.
NOTES AND ADJUSTMENTS:
There are no personnel assigned to the Highway Maintenance budget.
Pub Works / Engineering / Highway 4-9 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
202 State Highway
20 Finance
Transfers/Advances
741000 Transfers Expense
25,000
25,000
25,000
25,000
742000 Advances Expense
200,000
200,000
200,000
50,000
Transfers/Advances Total:
225,000
225,000
225,000
75,000
Finance Total:
225,000
225,000
225,000
75,000
30 Public Works
Contractual Services
717005 Utilities- Other Fuel Types
15,103
35,000
39,673
31,000
Contractual Services Total:
15,103
35,000
39,673
31,000
Public Works Total:
15,103
35,000
39,673
31,000
State Highway Total:
240,103
260,000
264,673
106,000
4-10
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Engineering / Highway Maintenance
BUDGET SUMMARY:
20296290/20297740
• Account 741000 and 742000 provide funding for necessary transfers to general obligation
bond retirement, and advances as necessary.
20270320
• Account 717005 provides funding for the cost of utilities related to the operation of traffic
signals that are located on State highways.
Pub Works / Engineering / Highway 4-11 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
4-12
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Community Recreation Center — Facilities
STATEMENT OF FUNCTIONS
The Facilities Work Unit is charged with protecting the City's investment in the Community
Recreation Center (DCRC) by ensuring that both the appearance and functions are preserved.
This is accomplished by adhering to proper preventive maintenance programs, performing repairs
in a professional manner and as quickly as possible, maintaining a safe and clean environment
for building occupants and visitors, and by seeking the most efficient utilization of space and
energy resources.
OBJECTIVES AND ACTIVITIES
To establish and implement a proactive preventive maintenance program.
To perform regular inspections of facilities and equipment.
To provide custodial services, utilizing green cleaning practices to the extent possible.
To perform repairs to equipment and facility components.
To provide oversight for certain recreation construction and renovation projects.
To reduce energy consumption at the Recreation Center by introducing best practices in
conservation and installing efficient mechanical and electrical systems.
PERSONNEL DATA
POSITION TITLE
2018 2019
CURRENT NUMBER ADOPTED
Maintenance Crew Supervisor 1 1
Maintenance Worker 3 3
Custodians 2 2
TOTAL 6 6
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker 0 0
TOTAL 0 0
NOTES AND ADJUSTMENTS:
Public Works/Rec Facilities 413 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
225 Recreation
30 Public Works
Community Recreation Center - Facilities
Personal Services
701101 Full Time Salaries/Wages
326,988
336,250
342,250
358,815
701103 Overtime Wages
13,744
14,600
14,600
14,600
701201 Employee Benefits
172,710
182,050
192,050
190,060
701204 Uniforms and Clothing
4,579
6,400
6,653
4,600
702000 Training/Travel
0
1,300
1,300
1,300
703100 Meeting Expenses
115
350
350
350
Personal Services Total:
518,135
540,950
557,203
569,725
Contractual Services
713005 Misc. Contract. Serv.
348,422
365,500
405,207
365,500
717001 Rents and Leases
0
1,500
1,500
1,000
Contractual Services Total:
348,422
367,000
406,707
366,500
Supplies
721002 Operating Supplies
103,697
100,000
110,631
101,270
724003 Equipment Maintenance
51,875
83,000
139,077
83,000
Supplies Total:
155,572
183,000
249,707
184,270
Capital Outlay
734002 Tools
0
1,000
1,000
1,000
735002 Cap Impr Build & Other Struct
127,675
115,000
144,500
160,000
Capital Outlay Total:
127,675
116,000
145,500
161,000
Public Works Total:
1,149,804
1,206,950
1,359,117
1,281,495
Recreation Total:
1,149,804
1,206,950
1,359,117
1,281,495
4-14
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works /Community Recreation Center — Facilities
BUDGET SUMMARY:
22540350
• Account 701101 provides funding for full-time staffing as reflected in the Personnel Data.
• Account 701103 provides funding for overtime wages to provide staff coverage for
maintenance projects, emergency call -ins and special events.
• Account 713005 includes funding for contracted services such as preventive maintenance
services, technical maintenance services, duct work cleaning, drain cleaning, pest control,
window cleaning, and contract custodial cleaning services.
• Account 721002 provides funding for custodial supplies, light bulbs, filters, paints and
other miscellaneous supplies to maintain the facility.
• Account 724003 includes funding for ongoing general maintenance and repair of the
Community Recreation Center (DCRC) as well as HVAC and related equipment repairs.
22580350
Account 735002 provides funding to for a number of capital improvement maintenance
projects.
Public Works/Rec Facilities 4-15 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
4-16
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Recreation Services
Dublin Recreation Services is responsible for delivering diverse quality programs and services that promote
active lifestyles, learning and the arts that will enhance the quality of life throughout the community.
OBJECTIVES AND ACTIVITIES
• To provide proactive management, proficiency, and efficiency to all Recreation Services functions.
• To provide safe quality leisure time activities and opportunities.
• To promote active lifestyles and participation in recreation programs through comprehensive
marketing strategies.
• To maximize accessibility for all citizens of Dublin.
• To provide the highest quality service to the community.
PERSONNEL DATA
2018
2019
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Recreation Services
.45
.45
Recreation Services Administrator
2.3
2.3
Recreation Program Supervisor
4.3
3.6
Recreation Operations Supervisor
.25
.25
Theater Supervisor
0
.3
Adaptive Recreation Coordinator
.75
.75
Membership Services Coordinator
0
.4
Recreation Program Coordinator
1
1
Recreation Operations Specialist
.5
.5
Nature Education Coordinator(2)
.5
.5
Administrative Support 3
.6
.6
TOTAL (1)
10.65
10.65
PART-TIME/SEASONAL STAFF
Intern
1.27
1.07
Open Gym & Sports Programs
2.95
3.22
Pre -School / Youth Camps
13.61
16.38
Pre -School/ Youth Programs
3.19
.55
Teen Camps
3.34
3.09
Teen Programs / Lounge
.9
1.15
Adult Programs
.19
.27
Senior Programs / Program Assistants
1.15
1.18
Special Needs
.31
.49
TOTAL
26.91 FTE
27.40 FTE
NOTES AND ADJUSTMENTS:
(1) The full-time positions are allocated between this budget, the Dublin Community Recreation Center
budget, and the Swimming Pool budget (with the exception of the Nature Education Coordinator position).
(2) Nature Education Coordinator is funded fifty percent (50%) from the Recreation Services budget and
fifty percent (50%) from the Parks Operations budget in the General Fund.
Recreation 4-17 11/19/18
2019 Operating Budget - City of Dublin, Ohio
1,627,299
1,685,070
1,686,185
1,747,504
Contractual Services
2017
2018
2018
2019
713004
Actual
Budget
Revised Budget
Department
430,000
713005
Misc. Contract. Serv.
50,674
Budget
225 Recreation
50,400
715001
Communications
97
40 Parks and Recreation
8,310
8,308
715002
Advertising
Recreation ervices
1,500
1,500
1,500
715003
Personal Services
17,946
32,000
41,703
33,500
701101 Full Time Salaries/Wages
629,784
616,540
616,540
660,600
701103 Overtime Wages
5,219
6,500
6,500
5,000
701104 Other Wages
589,732
650,000
650,000
650,000
701201 Employee Benefits
381,659
391,025
391,025
409,630
701204 Uniforms and Clothing
13,895
13,955
14,537
13,274
702000 Training/Travel
7,011
7,050
7,583
9,000
Personal Services Total:
1,627,299
1,685,070
1,686,185
1,747,504
Contractual Services
713004
Other Professional Services
344,152
475,470
528,524
430,000
713005
Misc. Contract. Serv.
50,674
50,400
50,400
50,400
715001
Communications
97
8,310
8,310
8,308
715002
Advertising
0
1,500
1,500
1,500
715003
Printing and Reproductions
17,946
32,000
41,703
33,500
716000
Memberships/Subscriptions
2,289
2,230
2,230
2,750
717001
Rents and Leases
87,109
130,600
151,914
88,352
Contractual Services Total:
502,267
700,510
784,581
614,810
Supplies
721001
Office Supplies
7,198
14,160
14,172
14,160
721002
Operating Supplies
87,545
104,255
108,456
103,570
724003
Equipment Maintenance
0
1,000
1,000
1,000
Supplies Total:
94,743
119,415
123,628
118,730
Capital Outlay
731000
Furniture/Equipment
1,981
2,000
3,143
2,000
734003
Sports and Recreation Equipmen
8,635
11,000
11,000
11,800
Capital Outlay
Total:
10,616
13,000
14,143
13,800
Other Charges
and Ex
751002
Special Events
492
31,900
31,900
31,900
751013
Sports Leagues
35,273
53,700
57,917
45,100
751014
Sr. Citizen Activities
26,755
29,500
29,636
29,499
755000
Refunds
55,657
60,000
83,000
75,000
Other Charges
and Ex Total:
118,178
175,100
202,453
181,499
Parks and Recreation Total:
2,353,104
2,693,095
2,810,989
2,676,343
Recreation Total:
4-18 2,353,104
2,693,095
2,810,989
2,676,343
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Recreation Services
BUDGET SUMMARY:
22540440
• Account 701101 provides funding for full-time staff allocated to this budget as reflected in the
Personnel Data and Notes and Adjustments.
• Account 7011003 provides funding for overtime. This was reduced based on 2018 actuals.
• Account 701104 provides funding for part-time and seasonal staff wages. Further refined camp staff
formulas to reflect actuals.
• Account 702000 provides funding for conference and mileage. Added funding for Adaptive
Coordinator and moved Nature Education funds from Park Operations to Recreation.
• Account 713004 provides for other professional services such as camps and class instructors.
Reduced based on 2018 actuals.
• Account 713005 provides funding for fees to accept credit cards (allocated 50/50 split between this
budget and the DCRC budget).
• Account 715001 provides funding for paper and ink for plotter, senior newsletter, and postage.
• Account 715002 includes funding for new program promotions.
• Account 715003 includes funding for the Healthy Brochure (split between this budget and the
Community Recreation Center budget) and will include pages for the Dublin Schools community
education programs as part of the partnership between the City and Dublin Schools.
• Account 717001 provides funding for school custodial, A/C and buses from Dublin City Schools for
summer camps, passenger bus rentals for senior programs, and mail and copy machine rentals.
Removed Dublin City Schools revenue split due since we switched from revenue split to per page
charge for our partnership.
• Account 721002 provides funding for supplies for new nature education programs, summer camp
programs, special needs programs, teen programs, and adult programs and youth programs.
• Account 724003 provides funding for kiln and pottery wheel repair.
• Account 751002 provides funding for Healthy Dublin.
• Account 751013 provides funding for sports leagues including league officials, and for the revenue
split with Dublin City Schools for use of tennis courts for tennis league.
• Account 751014 provides funding for Senior Citizen activities and programming such as dance events,
monthly meetings, event supplies, and holiday parties.
• Account 755000 provides funding for refunds. Increased based on 2018 actuals.
22580440
• Account 731000 provides funding for senior lounge and teen lounge equipment and furniture.
• Account 734003 provides funding for softball, basketball and volleyball leagues.
Recreation 4-19 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
4-20
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Community Recreation Center
STATEMENT OF FUNCTIONS:
The Dublin Community Recreation Center (DCRC) is a well managed, efficiently operated, state of the
art facility providing the highest standards of organized and open leisure activities to the residents of
Dublin and the Dublin School District. Through well-planned facility management and programming,
the DCRC is committed to the highest level of service for our internal and external customers.
OBJECTIVES AND ACTIVITIES:
• To provide excellent customer service and maximize operational efficiency.
• To provide safe, quality leisure activities and services.
• To provide a combination of open recreation and structured program opportunities.
• Maximize recreational and leisure activities and promote a healthy community.
• To provide a facility, which meets or exceeds all state and local health and safety requirements,
and support environmentally sound practices where reasonably possible.
PERSONNEL DATA 2018 2019
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Recreation Services
.5
.5
Recreation Services Administrator
1.4
1.4
Recreation Program Supervisor
2.3
2.05
Recreation Operations Supervisor
.75
.75
Theater Supervisor
.7
.7
Adaptive Recreation Coordinator
0
.25
Membership Services Coordinator
.6
.6
Recreation Program Coordinator
2.75
2.75
Recreation Operations Specialist
1.5
1.5
Administrative Support 3
.4
.4
TOTAL (1)
10.9
10.9
PART-TIME/SEASONAL STAFF
Reservation Facility Workers
2.27
2.39
Fitness/Wellness
8.00
7.96
Aquatics
19.88
19.08
Babysitters
7
5.94
Wee Folk Room Front Desk
1.59
1.59
Front Desk
5.07
9.42
Theater Staff
.87
1.02
Manager on Duty
.53
1.13
Interns
0
.79
TOTAL
45.21 FTE
49.32 FTE
NOTES AND ADJUSTMENTS:
(1) The full-time positions are allocated between the DCRC budget, Recreation Programs budget,
and the Dublin Municipal Pools budget. Slight variation from last year due to reallocation of % of time
to each budget.
DCRC 4-21 11/19/18
2019 Operating Budget - City of Dublin, Ohio
Personal Services Total:
2017
2018
2018
2019
Contractual Services
Actual
Budget
Revised Budget
Department
713004
Other Professional Services
235,169
256,935
Budget
225 Recreation
713005
Misc. Contract. Serv.
39,362
57,300
40 Parks and Recreation
58,500
715001
Communications
0
Community Recreation Center
8,000
4,000
715002
Advertising
Personal Services
12,000
13,340
12,000
715003
701101 Full Time Salaries/Wages
750,270
846,885
846,885
812,000
701103 Overtime Wages
7,094
9,000
9,000
9,000
701104 Other Wages
1,246,143
1,181,845
1,181,845
1,225,000
701201 Employee Benefits
490,817
548,440
548,440
541,840
701204 Uniforms and Clothing
8,763
10,655
10,838
10,995
702000 Training/Travel
34,774
20,405
20,816
20,385
Personal Services Total:
2,537,862
2,617,230
2,617,824
2,619,220
Contractual Services
713004
Other Professional Services
235,169
256,935
269,726
217,095
713005
Misc. Contract. Serv.
39,362
57,300
57,697
58,500
715001
Communications
0
4,000
8,000
4,000
715002
Advertising
4,837
12,000
13,340
12,000
715003
Printing and Reproductions
29,923
32,500
41,500
28,695
716000
Memberships/Subscriptions
1,206
7,330
7,330
8,100
717001
Rents and Leases
12,115
10,900
10,900
13,900
717005
Utilities- Other Fuel Types
475,587
515,000
643,730
530,160
Contractual Services Total:
798,200
895,965
1,052,223
872,450
Supplies
721001
Office Supplies
5,626
20,000
23,496
20,000
721002
Operating Supplies
42,420
42,600
47,064
43,975
723004
Merchandise for Resale
2,970
3,000
3,000
3,000
723005
Other Program Supplies
35,341
48,110
50,867
46,865
724001
General Maintenance
37,242
92,700
103,004
63,930
724003
Equipment Maintenance
4,541
6,950
6,950
6,750
Supplies Total:
128,140
213,360
234,381
184,520
Capital Outlay
731000
Furniture/Equipment
52,607
61,700
79,243
41,700
734002
Tools
548
2,250
2,250
2,250
734003
Sports and Recreation Equipmen
81,632
104,300
116,128
80,530
Capital Outlay
Total:
134,786
168,250
197,621
124,480
Other Charges
and Ex
755000
Refunds
33,032
40,000
40,000
40,000
Other Charges
and Ex Total:
33,032
40,000
40,000
40,000
Parks and Recreation Total: 3,632,020 3,934,805 4,142,049 3,840,670
4-22
2019 Operating Budget - City of Dublin, Ohio
2017 2018 2018 2019
Actual Budget Revised Budget Department
Budget
225 Recreation
Recreation Total:
4-23
3,632,020 3,934,805 4,142,049 3,840,670
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Community Recreation Center
BUDGET SUMMARY:
22540441
• Account 701101 provides funding for full-time staff allocated to this budget as reflected in the
Personnel Data and Notes and Adjustments.
• Account 701104 provides funding for part-time and seasonal staff wages. Added funds for wage
increases for lifeguard and water safety instructor (swim lessons) positions.
• Account 702000 includes funding for staff continuing education/conferences, American Red
Cross certifications.
• Account 713004 includes a decrease in funding based on 3 year actuals analysis.
• Account 713005 provides funding for cable for the DCRC (fee increase due to hardware changes
required by Spectrum — paying per box now) and increased fees for accepting credit cards
(allocated 50/50 split between this budget and the REC budget).
• Account 715001 provides funding for paper and ink for plotter, senior newsletter, and postage..
• Account 715002 Advertising includes funding for new program promotions.
• Account 715003 includes funding for the Healthy Brochure (split between this budget and the
REC budget) and will include additional pages for the Dublin Schools community education
programs as part of the partnership between the City and Dublin Schools.
• Account 716000 provides funding for fitness floor magazines and newspapers and licensing fees
for Tribe Team Training and MyZone programs.
• Account 717001 includes funding for rental of a postage machine and funding for highly attended
summer outdoor theater performance.
• Account 721001 provides funding for membership supplies and general office supplies for staff.
• Account 721002 provides funding for pool chlorine, CO2 and reagents, advanced water quality
testing and theater supplies.
• Account 723005 provides funding for program supplies such as arts and crafts supplies, aquatic
participant certificates, birthday party package supplies, and various training manuals.
• Account 724001 includes additional funding for repairs and preventive maintenance for pool
mechanicals.
• Account 724003 provides funding for community hall and theater equipment repair.
• Account 734003 provides funding to replace heavily used fitness equipment, per the rotation
schedule of equipment. Also includes replacement of the oldest elliptical trainers, treadmills and
steppers. Also includes MyZone and Team Tribe supplies. All equipment being replaced will be
placed into service at other employee fitness rooms and/or posted online for resale through
GovDeals.
22580441
Account 731000 includes funding for community hall tables and chairs, lobby furniture, computer
lab equipment, and lighting upgrades for the theater.
DCRC 4-24 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Parks Operations / Cemetery Maintenance
STATEMENT OF FUNCTIONS
The City of Dublin recognizes its' responsibility to provide the proper grounds for its permanent
residents by striving to protect and enhance its active and historical cemeteries. Cemetery
Maintenance facilitates the burial process with the greatest of respect and ensures proper care of
these sacred grounds by adherence to the highest of maintenance standards.
• To provide proper burial grounds that reflect Dublin's high standards and to ensure a most
respectful burial process.
PERSONNEL DATA
POSITION TITLE
Maintenance Worker
TOTAL
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
NOTES AND ADJUSTMENTS:
2018 2019
CURRENT NUMBER ADOPTED
2 2
2 2
Cemetery 4-25 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
261 Cemetery
40 Parks and Recreation
Personal Services
701101 Full Time Salaries/Wages
66,003
67,760
72,510
74,105
701103 Overtime Wages
5,752
6,000
8,000
6,000
701104 Other Wages
29,041
29,280
29,280
29,280
701201 Employee Benefits
40,250
41,740
41,740
41,105
701204 Uniforms and Clothing
1,341
2,100
2,286
2,100
702000 Training/Travel
0
1,000
0
1,000
Personal Services Total:
142,387
147,880
153,816
153,590
Contractual Services
713004 Other Professional Services
0
3,750
0
3,750
713005 Misc. Contract. Serv.
4,624
16,000
14,000
16,000
716000 Memberships/Subscriptions
190
200
200
200
717005 Utilities- Other Fuel Types
263
950
987
950
Contractual Services Total:
5,077
20,900
15,187
20,900
Supplies
721001 Office Supplies
33
0
0
0
724001 General Maintenance
3,384
21,650
21,650
21,200
724003 Equipment Maintenance
387
2,500
2,500
2,500
Supplies Total:
3,804
24,150
24,150
23,700
Capital Outlay
731000 Furniture/Equipment
459
2,000
2,000
2,000
735001 Cap Impr Land and Land Impr
0
13,000
13,000
13,000
Capital Outlay Total:
459
15,000
15,000
15,000
Parks and Recreation Total:
151,728
207,930
208,153
213,190
Cemetery Total:
151,728
207,930
208,153
213,190
4-26
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Parks Operations / Cemetery Maintenance
BUDGET SUMMARY:
26160432
• Account 701101 provides funding for full-time staff allocated to this budget as reflected in
the Personnel Data.
• Account 701104 provides funding for seasonal staff wages.
• Account 702000 provides funding for equipment safety training as needed.
• Account 717005provides funding for electricity and water.
• Account 724003 provides funding for the repair and maintenance of mower, trimmers and
other miscellaneous equipment used for cemetery maintenance.
• Account 713005 provides funding for the transaction expenses related to the acceptance of
Visa/MasterCard and vault company services. It also includes funds for cemetery arborist
work. Fees for niche engraving will be recovered through fee collection.
• Account 724001 includes funding for footers for monuments (recovered through fee
collection), grass seed, concrete, topsoil, fertilizers, chemicals, for fence and stone wall
work, headstone refurbishing, annuals/perennials, tree planting replacements and mulch.
• Account 724003 includes funds for mower and trimmers maintenance.
26180432
• Account 731000 includes funding for replacement walk behind mowers.
• Account 735001 includes funding for fence and stone wall work, headstone refurbishing,
annuals/perennials, tree planting and replacements, and mulching.
Cemetery 4-27 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
4-28
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Dublin Municipal Pools
STATEMENT OF FUNCTIONS
The Dublin North and South Community Pools are seasonal operations which provide the
community diverse aquatic related recreation opportunities. Pool facilities include a lap pool,
leisure play pool, tot pool, waterslides, diving boards and well, concession stand, and a water
play/spray area. The operation of the Ballantrae Spray Park was added to the Dublin Municipal
Pool Budget in 2012.
• To offer open recreational swim times for general public use.
• To offer a comprehensive outdoor aquatics program including swim lessons for all ages,
a local recreational swim team program for school age youth, and water exercise classes.
• To provide continuing education and extensive safety training for all pool staff.
• To increase open recreation opportunities and incorporate community based activities.
• To operate swimming facilities that meet, or exceed all state health and safety
requirements.
PERSONNEL DATA
2018
2019
POSITION TITLE
CURRENT NUMBER
ADOPTED
Director, Recreation Services
.05
.05
Recreation Services Administrator
.30
.30
Recreation Supervisor
.35
.35
Recreation Program Coordinator
.25
.25
TOTAL (2)
.95
.95
PART-TIME/SEASONAL STAFF
Pool Manager
4.5
1.31
Concession Manager
.75
.24
Assistant Concession Manager
2.75
.89
Pool Lifeguard
39.5
11.29
Desk Staff/Concession Staff
13.75
4.18
Swim Instructors
.25
.16
TOTAL
61.5 FTE (See Note 1)
18.07 FTE (See Note 1)
NOTES AND ADJUSTMENTS:
(1) PART-TIME/SEASONAL STAFF: SEASONAL FTE vs. FTE calculations: In years past, FTE's
for the outdoor pools were calculated as year round equivalent for a 3 month seasonal operation.
Total hours budgeted for the 3 month operation were converted to a year round equivalent. This
has caused confusion in the past, so from this point forward, FTE's will be calculated based on
actual hours budgeted divided by 2,080. This is the same process used for the Recreation and
DCRC budgets. It will appear as though there is a large reduction in FTEs, but it is just a change
in how they are being reported. Calculated in this manner, the 2018 FTE request would have
been 18.59 FTE and the 2019 FTE request is 18.07 FTE.
(2) The full-time positions are allocated between this budget, the Recreation Program budget,
and the Dublin Community Recreation Center budget.
Pool 4-29 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
226 Pool
40 Parks and Recreation
Personal Services
701101 Full Time Salaries/Wages
71,254
70,375
70,375
66,630
701103 Overtime Wages
4,943
1,300
3,300
3,000
701104 Other Wages
361,038
414,970
411,870
410,100
701201 Employee Benefits
80,288
95,335
95,335
93,755
701204 Uniforms and Clothing
7,296
13,000
13,000
11,565
702000 Training/Travel
15
500
500
500
Personal Services Total:
524,834
595,480
594,380
585,550
Contractual Services
713004 Other Professional Services
862
1,130
1,130
920
713005 Misc. Contract. Serv.
3,563
4,400
4,400
4,400
715001 Communications
0
1,000
1,000
500
716000 Memberships/Subscriptions
1,200
0
0
0
717005 Utilities- Other Fuel Types
145,349
150,500
227,008
178,700
719004 Concessions Vendor Services
54,352
64,000
64,000
64,600
Contractual Services Total:
205,326
221,030
297,538
249,120
Supplies
721002 Operating Supplies
4,397
14,340
14,340
14,790
723002 Pool Supplies/Chemicals
17,358
21,500
26,253
21,500
723005 Other Program Supplies
0
900
900
740
724001 General Maintenance
36,872
63,650
48,650
74,095
Supplies Total:
58,626
100,390
90,143
111,125
Capital Outlay
731000 Furniture/Equipment
15,365
39,300
56,300
60,700
Capital Outlay Total:
15,365
39,300
56,300
60,700
Other Charges and Ex
755000 Refunds
0
500
1,600
1,500
Other Charges and Ex Total:
0
500
1,600
1,500
Parks and Recreation Total:
804,151
956,700
1,039,962
1,007,995
Pool Total:
804,151
956,700
1,039,962
1,007,995
4-30
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Dublin Municipal Pools
BUDGET SUMMARY:
22640440
• Account 701101 provides funding for full-time staff allocated to this budget as reflected
in the Notes and Adjustments.
• Account 701104 provides funding for seasonal staff wages based on pool operating
schedules.
• Account 713004 provides funding for pool and food licenses.
• Account 715001 provides funding for replacement radios.
• Account 717005 provides funding for utilities for the outdoor municipal pool facilities.
• Account 719004 provides funding for supplies to stock the concession stands at the pool
facilities. Line items added for new pizza oven. Expenses for supplies are offset by
revenues generated.
• Account 721002 provides funding for new recycling dumpster rentals and advanced water
quality testing.
• Account 723002 provides funding for pool chemicals such as chlorine and CO2.
• Account 724001 provides funding for general maintenance and repairs such as a new
boiler for the south lap pool and replacement of VGB covers at south.
22680440
Account 731000 includes funding for safety equipment, spare pumps, pool chairs, slide
tubes, an additional spray feature at south and safety mats for the south pool diving
boards.
Pool 4-31 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
432
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Community Events
STATEMENT OF FUNCTIONS
Hotel/Motel Tax Fund Prior to 2016, 75% of the hotel/motel tax revenues were credited to Hotel/Motel
Tax Fund in accordance with City Ordinance No. 133-87 and the Ohio Revised Code. The remaining 25%
was distributed to the Dublin Convention and Visitors Bureau (DCVB). For 2016, City Council has approved
an increase for the DCVB to 35%, with the remaining 65% credited to the hotel/motel tax fund. From the
Hotel/Motel Tax Fund, the City allocates 25% of the total revenue to the Dublin Arts Council (DAC). In 2016,
this was changed from an estimated number, to 25% of the actual revenue. Funds may be distributed to
other organizations through City Council review of submitted hotel/motel tax grant applications.
Community Events City -sponsored events are approved through the regular budget process. These
include the St. Patrick's Day Parade, Independence Day Celebration, Dublin Irish Festival (DIF) and
Spooktacular. Events Administration plans, implements, and manages Dublin's signature events that
enhance the City's international image, build community, provide fundraising opportunities for community
organizations and support the mission of the DCVB by attracting overnight visitors to Dublin hotels. The
division also permits all community events, ensures they are following guidelines and ordinances and
coordinates any City staff support of those events
OBJECTIVES AND ACTIVITIES
• To plan, implement, and manage City -sponsored festivals, events and parades in a professional,
safe and fiscally responsible manner.
• To help community events and sport tournaments adhere to safety and city ordinances and policies
by providing a one-stop shop for event approval
• To secure cash, media and in-kind donations for City of Dublin events by creating and maintaining
mutually beneficial partnerships with local, regional and national corporations.
• To promote Signature events to local, regional, national and international markets to increase
overnight stay in Dublin hotels. In addition, help DCVB recruit events and tournaments that result in
overnight stays.
• To cultivate relationships with community organizations by providing fundraising opportunities in
support of community initiatives.
PERSONNEL DATA
POSITION TITLE
Director of Community Events
Event Administrator (1)
Event Coordinator (1)
Administrative Support II
TOTAL
PART-TIME/SEASONAL STAFF(2)
Event Specialist, year-round (FTE)
Administrative Support — summer (FTE) (3)
Summer Event Workers (FTE)
TOTAL
2018
2019
CURRENT NUMBER
ADOPTED
1
1
3
2.5
2
1.5
1
1
7
6
1.25
1.5
.75
.5
1_5
1_5
3.5
3.5
NOTES AND ADJUSTMENTS:
(1) One half of the Events Administrator position and one Events Coordinator position are shown in this
Division, their salaries are split fifty percent (50%) to Recreation and fifty percent (50%) to this fund. In '17
and '18 half of the salary was attributed to the parks budget but has been moved to more accurately
represent the nature of their duties. No change in total staffing
(2) Previously shown as actual number of people, adjusted to show FTE, full time equivalent, for a more
accurate representation of staffing. No change in total staffing.
(3) One summer admin. Position is now split with new general fund account. No change in total staffing.
Community Events 4-33 11/19/18
2019 Operating Budget - City of Dublin, Ohio
661,552
699,645
700,714
809,050
Contractual Services
2017
2018
2018
2019
713004 Other Professional Services
Actual
Budget
Revised Budget
Department
713005 Misc. Contract. Serv.
40,604
47,800
47,800
Budget
232 Hotel/ Motel Tax
6,016
6,500
6,500
6,500
40 Parks and Recreation
3,799
4,000
4,800
4,750
Community Events
88,386
90,000
90,000
90,000
Personal Services
14,209
17,500
17,430
16,850
701101 Full Time Salaries/Wages
345,805
363,600
363,600
441,175
701103 Overtime Wages
10,421
13,000
13,000
13,000
701104 Other Wages
103,396
105,000
105,000
112,000
701201 Employee Benefits
164,403
176,560
176,560
198,970
701204 Uniforms and Clothing
26,096
25,760
26,760
27,880
702000 Training/Travel
8,300
11,275
11,344
11,575
703100 Meeting Expenses
3,131
4,450
4,450
4,450
Personal Services Total:
661,552
699,645
700,714
809,050
Contractual Services
713004 Other Professional Services
1,935,259
2,020,680
2,022,483
2,089,780
713005 Misc. Contract. Serv.
40,604
47,800
47,800
44,600
714001 Insurance and Bonding
6,016
6,500
6,500
6,500
715001 Communications
3,799
4,000
4,800
4,750
715002 Advertising
88,386
90,000
90,000
90,000
715003 Printing and Reproductions
14,209
17,500
17,430
16,850
716000 Memberships/Subscriptions
3,420
3,265
3,265
3,635
Contractual Services Total:
2,091,693
2,189,745
2,192,278
2,256,115
Supplies
721001 Office Supplies
6,637
8,000
8,000
10,800
721002 Operating Supplies
302,617
311,350
312,307
339,400
Supplies Total:
309,254
319,350
320,307
350,200
Capital Outlay
734002 Tools
3,801
6,500
6,500
6,500
735002 Cap Impr Build & Other Struct
0
60,000
60,000
0
735005 Cap Impr Park & Bikewy Impr
0
350,000
350,000
0
Capital Outlay Total:
3,801
416,500
416,500
6,500
Other Charges and Ex
751003 Special Projects/Programs
32,475
33,500
44,500
7,750
751012 Promotional Programs
14,483
13,100
15,170
16,100
751016 Volunteer Programs
7,673
17,500
16,700
19,100
Other Charges and Ex Total:
54,632
64,100
76,370
42,950
Parks and Recreation Total:
3,120,930
3,689,340
3,706,169
3,464,815
Hotel/Motel Tax Total:
3,120,930
3,689,340
3,706,169
3,464,815
a
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
232 Hotel/ Motel Tax
20 Finance
Contractual Services
713005 Misc. Contract. Serv.
3,200
3,200
3,400
3,200
Contractual Services Total:
3,200
3,200
3,400
3,200
Finance Total:
3,200
3,200
3,400
3,200
30 Public Works
Supplies
721002 Operating Supplies
8,128
20,000
20,044
20,000
Supplies Total:
8,128
20,000
20,044
20,000
Public Works Total:
8,128
20,000
20,044
20,000
40 Parks and Recreation
Supplies
721002 Operating Supplies
24,123
27,600
27,600
31,250
Supplies Total:
24,123
27,600
27,600
31,250
Parks and Recreation Total:
24,123
27,600
27,600
31,250
80 Police
Contractual Services
713005 Misc. Contract. Serv.
24,074
26,000
26,000
27,000
Contractual Services Total:
24,074
26,000
26,000
27,000
Police Total:
24,074
26,000
26,000
27,000
Hotel/Motel Tax Total:
59,525
76,800
77,044
81,450
4-35
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
232 Hotel/ Motel Tax
30 Public Works
Capital Outlay
735002 Cap Impr Build & Other Struct
0
0
82,000
0
Capital Outlay Total:
0
0
82,000
0
Public Works Total:
0
0
82,000
0
40 Parks and Recreation
Capital Outlay
735005 Cap Impr Park & Bikewy Impr
0
0
0
50,000
Capital Outlay Total:
0
0
0
50,000
Parks and Recreation Total:
0
0
0
50,000
60 Information Technology
Capital Outlay
732000 Information Technology
0
5,000
5,000
15,000
Capital Outlay Total:
0
5,000
5,000
15,000
Information Technology Total:
0
5,000
5,000
15,000
Hotel/Motel Tax Total:
0
5,000
87,000
65,000
4-36
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Community Events
BUDGET SUMMARY:
23240450
• Account 701101 provides funding for staffing reflected in Personnel Data and the Notes and
Adjustments.
• Account 701103 provides funding for overtime of which approximately 95% occurs in July and
August to support the City's two largest events.
• Account 701104 includes funding for part-time/seasonal staff. An increase is increase the hours for
one event specialist year-round.
• Account 701204 provides funding for uniforms for all staff and for all events volunteers and
participants. There is an increase to replace outdated shirts for volunteer stage managers.
• Account 702000 provides funding for staff training and conferences.
• Account 703100 provides funding for committee and sponsorship meetings.
• Account 713004 includes professional services for City -sponsored events including photography,
marketing and marketing services and graphic design; citywide ASCAP and BMI and SEASAC music
licensing; entertainment and activities including fireworks, children's games, parade floats,
exhibitors, musicians and dancers. Operational services include sound and electrical professionals,
cleaning services, hotels for entertainers, patron shuttle service, rentals including tents, generators,
ice trucks, lights, port -a -johns, stages, tables, chairs, and golf carts. Increases are due to increased
safety measures including fencing and increases in patron services such as cleaning of festival
grounds. As significant amount of the increase is attributed to fundraising group payments and
ticket and token processing which increase as revenue increases.
• Account 713005 includes funding for credit card fees used at events as well as rental of an off-site
storage facility. There is a savings recognized by using our own merchant account instead of a third
party's.
• Account 714001 provides funding for Alcohol liability policy to cover all DIF fundraising groups.
• Account 715001 is used for rental radios and courier services.
• Account 715002 includes funds for DIF advertising and an ad buyer.
• Account 715003 includes funds for DIF print materials including brochures, tickets and on -site -
guides. A decrease is reflected due to less reliance on print materials and moving stationery for DIF
to office supplies.
• Account 721001 includes general office supplies and paper for signage for events. The increase
provides for additional signage printing for all city and moving DIF stationery from printing.
• Account 721002 includes funding for float supplies, prizes, crafts, helium, table coverings, signage,
wristbands and beverages to sell at DIF (which accounts for the majority of the funding in this
account). Beverage sales generate significant offsetting revenue Beverage purchases are budgeted
based on the average over a 3 -year period. Increase for replacement trash boxes and additional
token purchases and beverage purchases which will be offset by an increase in revenue.
• Account 751003 provides funding for committee ceremonial needs, funding for the DIF scholarship
and sustainability efforts. Overall decrease due one-time cost in '18 for economic impact study done
periodically
• Account 751012 provides funding for DIF promotional activities. Increase for promotional items to
promote DIF at additional off-site events.
• Account 751005 includes funding for DIF volunteer programs. Slight increase due to improving
frequency of volunteer shuttle.
Community Events 4-37 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Community Events
BUDGET SUMMARY:
The following four Accounts include budget items from other division that have been allocated
to Community Events for 2019. This allocation provides a more complete reflection of the
direct costs associated with Events.
23240210 — Finance
• Account 713005 provides funding for an armored car pick-up of cash during the Dublin Irish Festival
(DIF) weekend.
23240330 — Street & Utilities Operations
• Account 721002 includes funding for Streets and Utilities for special event materials such as
gravel, barrier walls, cones and freestanding fencing.
23240430 — Park Operations
• Account 721002 includes funding to Park Operations for mulch, trash bags and materials needed for
events, and grass seed to repair event turf area after the events.
23240820 - Police
• Account 713005 includes funding to Police for private security hired for Independence Day and DIF
events.
The following accounts include budget amounts from the Capital Improvements Program (CIP)
for projects to be paid from Hotel / Motel Tax Funds.
23280430 — Park Operations
• Account 735005 includes funding for public art maintenance and Dublin Arts Council site renovation.
23280610 — Information Technology
• Account 732000 provides funding for technology projects to assist with Community Events.
Community Events 4-38 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Community Events
Performance Measures:
1. Total Cost of Hours Worked at City Signature Events. all City Employees:
Time includes overtime and regular time for time at events and time spent preparing and cleaning
up from event.
Total Cost of Hours Worked at City Signature
Events
Si_ PatricKsDay 50 583
r
Independence Day 106 102 •2013
•2014
•2015
:r •2016
1 1
Dublin Irish Festival 19 •2017
$202163 .2018-
$11,287
SpooMacular $11500
2881
$0 $50,000 $100,000 $150,000 $200,000
*2018 Figures are yet to be determined for Independence Day, Spooktacul.ar 8 Dublin Insh Festiva/
"Pe and past event costs are notcaku/ated for the Dublin Insh Festival.
Community Events 4-39 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Community Events
Performance Measures:
2. Attendance at the Dublin Irish Festival
Attendance at the Dublin Irish Festival
120,000 -
98,000 100,000
103,000 103,000 94
100,000 .....
00,000
60,000
40,000
20,000
0
2014 2015 2016 2017 2018
This measurement tracks the actual number of people who attend the Dublin Irish Festival.
Community Events 4-40 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Community Events
Performance Measures:
3. Percent of Budgeted Expenditure Recovered per City Signature Event (Cost Recovery with
Staffin
Percent of Budgeted Expenditure Recovered per City
Signature Event
24%
14%
�. 11%
3•
Independenm Day
Dublin Irish Festival
0% 2046 40°E
6046 8044 100% 120%
•2013
•2014
•2015
•2016
•201]
•2018'
*2018 Figures are yet to be determined for Independence Day 8 Dub/in Insh Festiva/
This measurement tracks the receipts collected (example: ticket sale and sponsorship) vs. the
expenditures (example: entertainment) per event. Each event has different overall goals based on
projected revenue potential. Staffing costs are included, but Irish Festival only includes day of regular
and overtime, not time spent preparing for event.
Community Events 4-41 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Community Events
STATEMENT OF FUNCTIONS
Recreation Fund
Community Events Beginning in 2017, Community Events has been responsible for the rentals of
outdoor shelter houses, sports fields and the Kaltenbach Community Center. In addition, they are
responsible for overseeing tournaments that use the sports fields.
• To plan and implement tournament support services including transportation, accommodations,
equipment rentals, electrical and sound services and hospitality.
• To facilitate rentals of park shelter houses and Kaltenbach park facility.
PERSONNEL DATA
POSITION TITLE
Event Administrator (1)
Event Coordinator (1)
TOTAL
PART-TIME/SEASONAL STAFF
Administrative Support — summer (FTE) (2)
Facilities Reservation Managers (FTE) (3)
TOTAL
2018
2019
CURRENT NUMBER
ADOPTED
0
.5
0
.5
0
1
0
.25
0
1.25
0
1.5
NOTES AND ADJUSTMENTS:
(1) One half of the Events Administrator position and one Events Coordinator position are shown in
this Division, their salaries are split fifty percent (50%) to Recreation and fifty percent (50%) to this
fund due to the nature of their duties. This half was previously split with Parks Operations.
(2) Administrative Support position which was paid out of Bed tax, it will now be split 50%.
(3) Facilities reservation managers were paid out of Recreation previously.
Community Events - Recreation 4-42 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
225 Recreation
40 Parks and Recreation
Community Events - Recreation
Personal Services
701101 Full Time Salaries/Wages
0
0
0
59,025
701103 Overtime Wages
0
0
0
400
701104 Other Wages
0
0
0
30,750
701201 Employee Benefits
0
0
0
31,155
701204 Uniforms and Clothing
0
0
0
300
Personal Services Total:
0
0
0
121,630
Contractual Services
713004 Other Professional Services
0
0
0
1,000
Contractual Services Total:
0
0
0
1,000
Supplies
721002 Operating Supplies
0
0
0
900
724001 General Maintenance
0
0
0
7,000
Supplies Total:
0
0
0
7,900
Capital Outlay
731000 Furniture/Equipment
0
0
0
3,500
734002 Tools
0
0
0
3,000
Capital Outlay Total:
0
0
0
6,500
Other Charges and Ex
755000 Refunds
0
0
0
5,000
Other Charges and Ex Total:
0
0
0
5,000
Parks and Recreation Total:
0
0
0
142,030
Recreation Total:
0
0
0
142,030
4-43
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Community Events
BUDGET SUMMARY:
22540450
• Account 701101 provides funding for staffing reflected in Personnel Data and the Notes and
Adjustments.
• Account 701104 includes funding for part-time/seasonal staff. This staff monitors usage of
parks and staffs Kaltenbach facility.
• Account 701204 provides funding for uniforms for all staff.
• Account 713004 provides funding for software to coordinate rentals and park usage.
• Account 721002 includes funding for supplies for field usage.
• Account 724001 includes funding for repairs and improvements on rental facilities.
• Account 755000 provides funds for refund of deposits on rental facilities.
22580450
• Account 731000 includes funding for replacement appliances and furniture at rental facilities.
• Account 734002 provides funding for block party replacements.
Community Events - Recreation 4-44 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel Motel Tax Fund
STATEMENT OF FUNCTIONS
City Council has directed tax receipts from overnight hotel stays be utilized for beautification,
tourism, and community cultural opportunities. Allocations provide for the maintenance,
management, programming and purchase of public art; grants to non-profit organizations that
enhance visitor appeal, encourage overnight stays and visitor spending in the City, and grants for
public space beautification. The Fund also provides revenue to the Dublin Convention and Visitor
Bureau and the Dublin Arts Council.
OBJECTIVES AND ACTIVITIES
Through its strategic use of public art, the City of Dublin strives to contribute to the
character and landscape of the community in a sophisticated manner that celebrates the
history and diversity of its residents.
PERSONNEL DATA 2018 2019
POSITION TITLE CURRENT NUMBER ADOPTED
Public Art Conservation/Contract Specialist (1) 1 0
Landscape Architect (1) 0 .50
TOTAL 1 .50
NOTES AND ADJUSTMENTS:
(1) The current positions of Public Art Conservation/Contract Specialist within Hotel Motel Tax
Fund, and the Contract Specialist position within the Parks Operation budget will be removed and
combined into one reclassified position for a new Landscape Architect (4.3). This position is
included in the budget of the Parks & Recreation/Office of the Director (50%) and the Public Art
budget (50%).
Hotel/Motel 4-45 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
232 Hotel/ Motel Tax
40 Parks and Recreation
Public Art
Personal Services
701101 Full Time Salaries/Wages
39,712
54,850
54,850
35,350
701103 Overtime Wages
1,082
1,200
1,200
1,200
701201 Employee Benefits
13,918
34,460
34,460
17,975
701204 Uniforms and Clothing
0
500
500
500
702000 Training/Travel
1,701
2,000
2,000
2,000
Personal Services Total:
56,413
93,010
93,010
57,025
Contractual Services
713004 Other Professional Services
28,616
50,000
50,000
50,000
716000 Memberships/Subscriptions
0
200
200
200
Contractual Services Total:
28,616
50,200
50,200
50,200
Supplies
721002 Operating Supplies
378
1,000
1,000
1,000
Supplies Total:
378
1,000
1,000
1,000
Other Charges and Ex
751003 Special Projects/Programs
86,053
26,100
36,438
26,100
Other Charges and Ex Total:
86,053
26,100
36,438
26,100
Parks and Recreation Total:
171,460
170,310
180,648
134,325
Hotel/Motel Tax Total:
171,460
170,310
180,648
134,325
Ew
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
232 Hotel/ Motel Tax
20 Finance
Transfers/Advances
741000 Transfers Expense
162,735
163,925
163,925
165,400
Transfers/Advances Total:
162,735
163,925
163,925
165,400
Other Charges and Ex
751001 City Sponsored Projects
105,000
6,000
5,800
6,000
754002 Grants/Community Ong
179,533
200,000
215,663
200,000
754003 Grants/DAC
719,259
800,000
800,000
802,500
754005 Grant/Bridge Park NCA
0
0
14,500
115,400
Other Charges and Ex Total:
1,003,792
1,006,000
1,035,963
1,123,900
Finance Total:
1,166,527
1,169,925
1,199,888
1,289,300
Hotel/ Motel Tax Total:
1,166,527
1,169,925
1,199,888
1,289,300
4-47
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel Motel Tax Fund
BUDGET SUMMARY:
23240410 — Park Operations
• Account 701101 provides funding for staffing reflected in Personnel Data.
• Account 701204 provides funding for uniforms needed for staff.
• Account 702000 provides funding for professional development in public art administration.
• Account 713004 provides funding for a consultant to advise the City on restoration and
maintenance of the numerous public art pieces currently owned by the City an unscheduled
repairs and installation services.
• Account 751003 provides funding for multiple public art projects including: photography, site
selection, miscellaneous repairs and scheduled maintenance, Art in Public Places site selection
payment to the Dublin Arts Council and install drainage and plants at the Watch House.
23240220 — Taxation
. Account 754002 provides an allocation for grants to community organizations in accordance
with the Hotel/Motel Grant Application Guidelines.
. Account 754003 provides funding for distribution with the Dublin Arts Council (DAC) in
accordance with the lease agreement executed for 7125 Riverside Drive.
. Account 754005 provides funding for the Bridge Park New Community Authority (NCA).
23296220 — Finance
. Account 741000 transfers funding for debt service associated with the acquisition and
renovation of the Arts facility located at 7125 Riverside Drive.
Hotel/Motel 4-48 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Court Services / Mayor's Court Computer
STATEMENT OF FUNCTIONS
Ordinance 41-93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in
this fund are derived from fees received in accordance with Substitute Senate Bill 246. This fund is
to be used by Court Services to pay for any operational costs and/or any subsequent updates forthe
computerization of the Court office. The City currently assesses a fee of five dollars ($8.00) per
case; however, Substitute Senate Bill 246 allows the fee to be set as high as ten dollars ($10.00).
Court Computer 4-49 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
252 Mayor's Court Computer
10 City Manager
Personal Services
702000 Training/Travel
0
1,750
1,560
1,750
Personal Services Total:
0
1,750
1,560
1,750
Supplies
721001 Office Supplies
331
500
500
500
724003 Equipment Maintenance
15,992
18,000
18,190
4,000
Supplies Total:
16,324
18,500
18,690
4,500
Capital Outlay
731000 Furniture/Equipment
0
0
0
8,000
Capital Outlay Total:
0
0
0
8,000
City Manager Total:
16,324
20,250
20,250
14,250
Mayor's Court Computer Total:
16,324
20,250
20,250
14,250
4-50
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Court Services / Mayor's Court Computer
BUDGET SUMMARY:
25210150
• Account 702000 provides funding for one staff member to attend the Superion Annual
Conference.
• Account 721001 provides funding for computer related supplies.
• Account 724003 provides funding for LEADS (Law Enforcement Automated Data System)
userfees.
25280150
• Account 731000 includes funding for the purchase and implementation of a digital recording
software system for court proceedings.
Court Computer 4-51 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
4-52
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Permissive Tax Fund
STATEMENT OF FUNCTIONS
Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are
approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects
must be for roadway construction or improvements. Funds are also received from legislation
approved by Franklin and Delaware Counties to increase license registration fees in two $5.00
increments. The City receives 50% of the "first $5.00 increment". The revenue received can only
be spent on roads and bridges.
PermTax 4-53 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
231 Permissive Tax
30 Public Works
Capital Outlay
735006 Cap Impr Str Maint Proj
238,337
0
400,000
0
Capital Outlay Total:
238,337
0
400,000
0
Transfers/Advances
742000 Advances Expense
0
0
200,000
0
Transfers/Advances Total:
0
0
200,000
0
Public Works Total:
238,337
0
600,000
0
Permissive Tax Total:
238,337
0
600,000
0
ME
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Permissive Tax Fund
BUDGET SUMMARY:
23180320
• Account 735006 provides funding for Capital Improvement Program (CIP) projects.
23197320
• Account 742000 provides funding for the repayment advances.
Perm Tax 4-55 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
4-56
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance/ Accrued Leave Reserve Fund
STATEMENT OF FUNCTIONS
The Ohio Revised Code Section 5705.13 provides for the establishment of reserve funds for certain
purposes, one of which is for the payment of accumulated sick, vacation and compensatory leave
upon termination of employment or retirement. Because the City of Dublin will have a significant
number of long-term employees either reach retirement age or the point of eligibility within either
the Ohio Public Employees Retirement System or the Police/Fire Pension Fund System, the City's
liability for payments for accrued leave balances is estimated to be substantial beginning in the next
few years. These costs represent a liability accrued over a number of years. In order to prevent a
disproportionate impact of these payments on any one budget year, the 2005 budget established a
reserve fund and began deposits into it in anticipation of this liability.
In 2008, the City implemented changes to its leave policies for non -bargaining employees which will
add to the City's potential liability for conversion of accrued leaves. Beginning in 2009, non -
bargaining employees were eligible for conversion of a portion of accrued sick leave to cash at the
time of any separation in good standing from City employment.
This includes all types of leave accruals and both pensionable and non -pensionable leave amounts.
NOTES AND ADJUSTMENTS:
Contributions to this fund represent a percentage of full-time wages.
Beginning in 2009, the expenditures budgeted in this fund also included an estimate for sick leave
conversions for non -bargaining employees at separation from employment in good standing at any
time. Because sick leave accruals were substantially reduced in 2009, this liability will decline over
time as sick leave balances accrued under the previous, more generous accruals are either used or
converted to payment at separation.
For all City bargaining units, conditions for conversions of accrued sick leave remain contingent on
eligibility for retirement, minimum years of service and any minimum sick leave balance
requirements.
Accrued Leave 4-57 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017 2018 2018 2019
Actual Budget Revised Budget Department
Budget
262 Accrued Leave Reserves
20 Finance
Personal Services
701201 Employee Benefits 7,376 5,500 7,000 5,500
701205 Accrued Leave Payout 172,450 350,000 348,500 350,000
Personal Services Total:
Finance Total:
Accrued Leave Reserves Total:
2M .]
179,826 355,500 355,500 355,500
179,826 355,500 355,500 355,500
179,826 355,500 355,500 355,500
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance/ Accrued Leave Reserve Fund
BUDGET SUMMARY:
26210210
• Account 701205 reflects the estimated payments that will be made for accrued leaves in 2019
based on anticipated retirements. The amount also includes an estimate of conversions at non -
retirement separations based on the revised leave policies for non -bargaining employees
approved in 2008. Un -used appropriations lapse at year-end.
Accrued Leave 4-59 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
4-60
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police
STATEMENT OF FUNCTIONS
Police, under the direction of the Chief of Police, is comprised of three work units: Operations, Support Services,
and Technical Services. The long-term priorities for the Police Department are to:
1. Maintain low levels of crime and disorder in the community
2. Maintain overall public safety in the community
3. Maintain a strong focus on recruiting, retaining and properly deploying personnel
4. Continue to be responsive to the needs, wants, and expectations of the community
5. Continue to provide high level and high quality of service
6. Maintain a strong focus on building partnerships and managing service consolidation to maintain and
maximize high levels of service to the community
7. Prepare to respond and successfully resolve critical incidents, major crimes, and other issues of
community concern
Operations consist of the following sections: Patrol, accident investigation, court liaison, Field Training Officer
(FTO) program, bicycle and motorcycle patrols. Support Services includes the Detective Section, internal affairs,
the Community Education Unit, Community Impact Unit, and special event security planning. Technical Services
includes the consolidated communications center (NRECC), records section, property room operations,
accreditation and training, technology support, accounting/budgeting and clerical support.
The responsibility of all three bureaus is to support, either directly or indirectly the Department's mission, goals
and long-term priorities.
Police Department Mission Statement: Dublin Police Department employees are committed to protecting
life, liberty and property.
We will provide the highest level of service and work in partnership with our community to ensure public safety
by focusing on the following core principles;
• Vigilant, Ethical and Impartial Enforcement of Law
• Critical Incident Preparedness and Response
• Crime Prevention, Reduction and Deterrence
• Improvement of Traffic Safety
We will remain dedicated to service and committed to excellence, focusing on the following core values:
Professionalism: We are members of an exceptional and highly trained law enforcement organization. Our
conduct and demeanor adhere to the highest standards of personal and organizational excellence.
Integrity: We hold ourselves accountable to the highest level of honesty, truthfulness, and ethical conduct.
Respect: We ensure that all persons are treated with equality, dignity and courtesy.
Commitment: We are dedicated to our Profession, our Community, our Agency and our Mission.
ACCOUNTIVES AND ACTIVITIES
• To solve crimes and reduce the incidence of crime
• To provide a high level of customer service to the community
• To enhance the quality of life in the community
• To provide a high level of leadership and advanced training for staff
• To utilize proactive policing methods in an effort to reduce the incidence of crime
• To reduce the community's traffic crash rate and help to improve overall traffic safety
• To develop partnerships with the community in furtherance of our efforts to reduce crime
• To respond effectively to neighborhood traffic and crime concerns
Police 4-61 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
PERSONNEL DATA
POSITION TITLE
Chief of Police
Deputy Chief (1)
Police Lieutenant (Sworn Bureau Commander)
Technical Services Bureau Commander
Police Sergeant
Police Corporal (2)
Police Officer (4)
Emergency Mgmt Coordinator/Law Enforcement Planner
Civilian Accreditation Manager
Administrative Support III
Records Supervisor (3)
Records Technician II
Records Technician I
Police Property Technician
Communications Technician
Communications Supervisor
Communications Manager
TOTAL
2018
CURRENT NUMBER
1
0
2
1
6
6
57
1
1
1
0
4
1
1
26
4
1
113
2019
ADOPTED
1
1
2
1
6
9
53
1
1
1
1
3
1
1
26
4
1
113
NOTES AND ADJUSTMENTS:
(1) Police request authorization to reallocate one police officer position to the position of Deputy Chief.
(2) Police request authorization to reallocate three police officer positions to the position of corporal.
(3) Police request authorization to reallocate one Records Technician II position the position of Records
Supervisor.
(4) For 2019, Police request authorization for two (2) additional sworn officer positions (above authorized
staffing) temporarily to allow for future anticipated retirements. This will be contingent on available funding.
Police 4-62 11/19/18
2019 Operating
Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
241 Safety
80 Police
Personal Services
701101
Full Time Salaries/Wages
7,149,488
7,447,400
7,577,400
8,068,425
701103
Overtime Wages
398,568
505,000
505,000
507,600
701105
Short Term Disability
530
0
0
0
701201
Employee Benefits
3,243,567
3,398,040
3,493,040
3,520,200
701204
Uniforms and Clothing
166,257
182,000
253,376
183,525
702000
Training/Travel
93,499
125,000
139,297
92,400
703100
Meeting Expenses
7,036
9,000
9,156
8,500
703200
Personnel Planning
0
1,000
1,000
1,000
Personal Services
Total:
11,058,944
11,667,440
11,978,269
12,381,650
Contractual Services
711001
County Auditor Deductions
18,731
18,800
18,800
19,740
713004
Other Professional Services
1,142
12,500
14,145
12,500
713005
Misc. Contract. Serv.
136,949
115,975
130,821
112,875
715001
Communications
9,260
15,000
19,986
15,000
716000
Memberships/Subscriptions
34,608
43,345
43,815
42,270
717001
Rents and Leases
0
0
5,028
5,000
Contractual Services Total:
200,689
205,620
232,595
207,385
Supplies
721001
Office Supplies
15,228
16,000
16,594
16,000
721002
Operating Supplies
82,630
91,200
106,094
81,975
724003
Equipment Maintenance
65,271
79,800
88,318
80,000
Supplies Total:
163,130
187,000
211,006
177,975
Capital Outlay
731000
Furniture/Equipment
16,768
23,200
88,169
17,825
Capital Outlay Total:
16,768
23,200
88,169
17,825
Other Charges and Ex
751006
DARE Program
3,372
5,000
5,590
5,000
755000
Refunds
0
500
500
500
Other Charges and Ex Total:
3,372
5,500
6,090
5,500
Police Total:
11,442,903
12,088,760
12,516,129
12,790,335
Safety Total:
11,442,903
12,088,760
12,516,129
12,790,335
4-63
2019 Operating
Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
241 Safety
80 Police
Communications
Personal Services
701101
Full Time Salaries/Wages
1,630,849
2,046,710
2,021,710
2,243,090
701103
Overtime Wages
119,565
125,000
150,000
125,000
701201
Employee Benefits
690,591
921,540
921,540
911,600
701204
Uniforms and Clothing
5,553
12,000
21,556
12,000
702000
Training/Travel
22,807
25,500
25,500
28,500
Personal Services
Total:
2,469,366
3,130,750
3,140,306
3,320,190
Contractual Services
715001
Communications
1,680
2,500
2,937
2,500
716000
Memberships/Subscriptions
3,457
3,800
3,800
33,800
Contractual Services Total:
5,137
6,300
6,737
36,300
Supplies
721001
Office Supplies
1,938
4,000
4,772
4,000
721002
Operating Supplies
673
1,000
1,000
1,000
724003
Equipment Maintenance
16,700
99,000
108,857
92,500
Supplies Total:
19,311
104,000
114,629
97,500
Capital Outlay
731000
Furniture/Equipment
31
2,000
5,000
2,000
Capital Outlay Total:
31
2,000
5,000
2,000
Police Total:
2,493,845
3,243,050
3,266,672
3,455,990
Safety Total:
2,493,845
3,243,050
3,266,672
3,455,990
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
BUDGET SUMMARY:
24150820
• Account 701101 provides funding for the staffing reflected in the Personnel Data and the
Notes and Adjustments (excluding Communications Technicians, Communication Supervisors and a
Communications Manager).
• Account 701103 provides funding for overtime for authorized sworn personnel and for support services
for City special events.
• Account 701204 provides funding for uniform allowances and dry cleaning as provided for in the
negotiated FOP contract; also includes funds for uniform replacements, uniforms for new personnel,
replacement ballistic vests/helmets and first responder kits, uniform needs for the detectives.
• Account 702000 includes funding for career development mandatory and optional training, and advanced
training opportunities for police personnel.
• Account 703100 includes funds for awards presentation expenses, team meetings, CALEA meeting
expenses, recruitment, as well as funds for a citizen police academy.
• Account 715001 provides funding for walkie/mobile parts and accessories, and COIRS annual fees.
• Account 713004 provides funding for hospitalization/medical expenses for arrestees; lab
fees/physicals/handwriting analysis and medication drop off disposals.
• Account 724003 provides funding for maintenance agreements for all departmental equipment
including but not limited to the radio system radios and consoles in the Communication Center, radar and
laser repair, and cruiser video system maintenance and repair.
• Account 713005 provides funding for services pertaining to the K-9 and other miscellaneous
contractual services (car washes, towing, LEADS online, magnetometer costs for Court and City Council
meetings).
• Account 716000 includes funds for various professional memberships/subscriptions for law enforcement
personnel.
• Account 721001 includes funding for equipment, ammunition, jail supplies, range supplies, canine food
and supplies, and other miscellaneous operating supplies that are needed.
• Account 751006 includes funding for all Drug Abuse Prevention Programs (previously known as DARE)
related supplies and activities.
24180820
• Account 731000 includes funding for equipment for motorcycles, and replacement gas masks and
canisters. This account also provides funding for crash data upgrades/cables and GPS updates.
24150841
• Account 701101 provides funding for the staffing reflected in the Personnel Data and the Notes and
Adjustments for Communications Technicians, Communication Supervisors and a Communications
Manager only.
• Account 701103 provides funding for overtime for Communications staff.
• Account 701204 provides funding for uniforms as provided for in the negotiated contract and also includes
funds for uniform replacements and uniforms for new personnel.
• Account 702000 includes funding for career development and training.
• Account 724003 provides for funding for CAD multi -jurisdictional maintenance, LEADS service agreement,
E911 PSAP equipment maintenance, PulsePoint, FATPOT, WestNet and console raised floor cleaning.
• Account 716000 provides funding for professional memberships, language line subscription, MTUG
Membership and Smart911/RapidSOS subscription.
• Account 721001 includes funding for miscellaneous office supplies and public education supplies.
• Account 721002 includes funding for miscellaneous operating supplies that are needed.
24180841
• Account 731000 includes funding for IDT Response Equipment.
Police 4-65 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
Performance Measures:
1. Number of Reported Thefts from Vehicles:
2. Number of Reported Burglaries/B&E
3. Number of Reported Traffic Accidents
The Police Department collects statistical data on the number of burglaries/breaking & entering, thefts from
vehicles, and traffic crashes to track progress in furtherance of our annual goals. This data represents the
three index measurements that track how successful we are as an agency in reducing crime and disorder.
These goals and index measurements have been identified as a result of an extensive goal setting process
that involved: citizen survey data from residents, internal staff feedback from police supervisors, command
staff and professional judgment. The crimes measured have a high frequency of occurrence. Part of the
police department's mission is to partner with the community to address and reduce their frequency and
number. The ultimate goal is to continue to make Dublin a safe place to live, work, and visit.
Burgalaries & Thefts from Vehicles
250
200 ...........
181
176
173
150
100 0%.— i=
101
P x ...........................97`
50 66 61
Fel
2013 2014 2015 2016 2017
tReportedBurgalries tReported Thefts ......... Trendline
Police 4-66 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
Performance Measures:
Safety/ Police Performance Measures:
Number of Auto Accidents
M
M
800
—
J/
2017
808
- 37.11%
797
2016
750
700
D� 932 ......
16
903
2013 2014 2015 2016 2017
--o—Total ......... Trendline
4. Percent Chance in the Number of Reported Thefts from Vehicles
(2013 to 2017)
S. Percent Change in the Number of Reported Burglaries/B&E4
(2013 to 2017)
6. Percent Chance in the Number of Reported Traffic Accidents
(2013 to 2017)
Police 4-67 11/19/18
2017
12.72%
- 37.11%
-3.11%
2016
-4.42%
-5.83%
1.75%
2015
2.84%
56.06%
13.37%
2014
-16.59%
1.98%
14.93%
Police 4-67 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
Performance Measures:
7. Percent of Citizens who rate overall Police Services as Good or Excellent
(National Citizens Survey)
75%
50%
25%
0%
Percent .,e Citizens Who Rate Overall Police
Services as Good or Excellent
95% 92% 94% 96%
2009 2012 2015
tTota I
This measure reflects the perceptions of citizens regarding the services provided by the City of Dublin
Police Department. The department uses this information in various ways such as annual goal setting.
Police 468 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police/Enforcement and Education
STATEMENT OF FUNCTIONS
Ordinance 96-90 authorized the establishment of the Enforcement and Education Fund. Revenues
in this fund are derived from fines received in accordance with Section 4511.99 of the Ohio Revised
Code. This fund is to be used by the Police to pay those costs it incurs in enforcing Section 4511.19
of the Ohio Revised Code, in educating the public of laws governing the operation of a motor vehicle
while under the influence of alcohol, the dangers of operating a motor vehicle while under the
influence of alcohol and other information relating to the operating of a motor vehicle and the
consumption of alcoholic beverages.
Police/Ed Enf 4-69 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
251 Enforcement and Education
80 Police
Personal Services
701103 Overtime Wages
0
2,000
2,000
2,000
701201 Employee Benefits
0
420
420
420
Personal Services Total:
0
2,420
2,420
2,420
Capital Outlay
731000 Furniture/Equipment
0
13,975
13,975
13,975
Capital Outlay Total:
0
13,975
13,975
13,975
Police Total:
0
16,395
16,395
16,395
Enforcement and Education Total:
0
16,395
16,395
16,395
4-70
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police /Enforcement and Education
BUDGET SUMMARY:
25150800
• Account 701103 provides funds for overtime for personnel to conduct OVI enforcement.
25180800
• Account 731000 provides funds to purchase equipment for use in covert investigations and
operations.
Police/Ed Enf 4-71 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
472
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police / Law Enforcement Trust Fund
STATEMENT OF FUNCTIONS
Ordinance 94-90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the
fund are derived from contraband property seizures in accordance with Section 2933.43 of the Ohio
Revised Code. This fund is to be used to pay the costs of prolonged or complex investigations or
prosecutions, to provide reasonable technical training or expertise, to provide matching funds to
obtain federal grants to aid law enforcement, or for other law enforcement purposes that City
Council determines to be appropriate.
Police/Law Enf 4-73 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
242 Law Enforcement
80 Police
Contractual Services
713005 Misc. Contract. Serv.
0
0
24,032
0
Contractual Services Total:
0
0
24,032
0
Capital Outlay
731000 Furniture/Equipment
0
0
0
15,000
Capital Outlay Total:
0
0
0
15,000
Police Total:
0
0
24,032
15,000
Law Enforcement Total:
0
0
24,032
15,000
2�L'!
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police / Law Enforcement Trust Fund
BUDGET SUMMARY:
24250820
Account 713005 provides funding for fees to the County courts and prosecutor's offices
(funds are not appropriated until needed.)
24280820
Account 731000 provides funding for on-line incident/offense reporting service equipment.
Police/Law Enf 4-75 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
476
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police/ Wireless 9-1-1 Fund
STATEMENT OF FUNCTIONS
Ohio Revised Code (ORC) §128.42 establishes a $0.25 per month user fee on every wireless phone
bill to reimburse local public safety answering points for costs associated with receiving 9 -1 -1 calls
placed from wireless telephones. As directed by ORC §128.55, the Wireless 9 -1 -1 Governmental
Assistance Fund is administered by the Franklin County Commissioners, with funds disbursed in
accordance with the formula set by the local 9 -1 -1 Planning Committee. To facilitate disbursement,
local agencies are required to enter into intergovernmental agreements. In February 2017, the City
of Dublin entered into an agreement with the Franklin County Commissioners for the disbursement of
these funds.
Disbursements received from the Wireless 9 -1 -1 Governmental Assistance Fund must be used in
accordance with ORC §128.57, which includes those costs incurred in the designing, upgrading,
purchasing and maintaining equipment as well as the training of staff who answer wireless 9 -1 -1
calls. Disbursements received may be used for personnel costs, once all equipment purchases have
been completed.
Wireless 9-1-1 4-77 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
244 Wireless 9-1-1 System
20 Finance
Transfers/Advances
741000 Transfers Expense
80,000
0
0
0
Transfers/Advances Total:
80,000
0
0
0
Finance Total:
80,000
0
0
0
80 Police
Supplies
724003 Equipment Maintenance
0
46,820
125,820
46,820
Supplies Total:
0
46,820
125,820
46,820
Capital Outlay
734001 Police Capital Equipment
233,782
0
29,000
0
Capital Outlay Total:
233,782
0
29,000
0
Transfers/Advances
741000 Transfers Expense
0
80,000
80,000
80,000
Transfers/Advances Total:
0
80,000
80,000
80,000
Police Total:
233,782
126,820
234,820
126,820
Wireless 9-1-1 System Total:
313,782
126,820
234,820
126,820
Mw
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police/ Wireless 9-1-1 Fund
BUDGET SUMMARY:
24410820
• Account 724003 provides funding for the maintenance agreement on NG911 system.
24496820
• Account 741000 will be utilized to transfer funds to reimburse the Safety Fund for allowable
expenses including eligible personnel expenditures.
Wireless 9-1-1 4-79 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Obligation Debt Service
STATEMENT OF FUNCTIONS
These funds reflect the cost of paying the principal and interest on various outstanding bond and
note issues. Sources of funding include transfers from the Capital Improvements Tax Fund and
various Tax Increment Financing Funds.
NOTES AND ADJUSTMENTS:
Budget requests for debt service payments reflect debt service obligations for both long-term and
short-term debt issued by the City. The debt service payments for Water and Sewer Fund
obligations are budgeted as debt service payments directly in the Water and Sewer Funds instead of
transferring the money to the General Obligation Debt Service Fund and reflecting the debt
payments in that Fund.
Debt 5-1 11/19/18
2019 Operating Budget - City of Dublin, Ohio
Debt Service Total: 11,856,169 14,007,550 14,007,550 13,489,330
Finance Total: 11,856,169 14,007,550 14,007,550 13,489,330
General Debt Service Total:
5-2
11,856,169 14,007,550 14,007,550 13,489,330
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
310 General
Debt Service
20 Finance
Debt Service
761001
Debt Issuance Costs
133,022
5,000
5,000
5,000
762002
Principal- Parks Programs
353,000
553,000
553,000
382,000
762003
Principal- Transportation
6,365,599
7,382,625
7,382,625
7,481,100
762004
Principal- Land and Buildings
1,030,437
904,525
904,525
932,700
763003
Interest- Parks Program
98,164
94,225
94,225
74,130
763004
Interest- Transportation
3,375,807
4,508,400
4,508,400
4,077,700
763005
Interest- Land and Buildings
500,140
559,775
559,775
536,700
Debt Service Total: 11,856,169 14,007,550 14,007,550 13,489,330
Finance Total: 11,856,169 14,007,550 14,007,550 13,489,330
General Debt Service Total:
5-2
11,856,169 14,007,550 14,007,550 13,489,330
2019 Operating Budget - City of Dublin, Ohio
2017 2018
2018
2019
Actual Budget
Revised Budget
Department
Budget
311 Econ Development Bond Retinnnt
20 Finance
Debt Service
762004 Principal- Land and Buildings
0 300,000
300,000
695,000
763005 Interest- Land and Buildings
1,390,906 1,390,925
1,390,925
1,375,906
Debt Service Total:
Finance Total:
Econ Development Bond Retirmnt Total:
5-3
1,390,906 1,690,925 1,690,925 2,070,906
1,390,906 1,690,925 1,690,925 2,070,906
1,390,906 1,690,925 1,690,925 2,070,906
2019 Operating Budget - City of Dublin, Ohio
2017 2018 2018 2019
Actual Budget Revised Budget Department
Budget
320 SA. Debt Service
20 Finance
Transfers/Advances
741000 Transfers Expense 2,401 0 0 0
Transfers/Advances Total:
Finance Total:
S.A. Debt Service Total:
5-4
2,401 0 0 0
2,401 0 0 0
2,401 0 0 0
2019 Operating Budget - City of Dublin, Ohio
2017 2018 2018 2019
Actual Budget Revised Budget Department
Budget
321 1992 SA. Debt Service
20 Finance
Transfers/Advances
741000 Transfers Expense 677 0 0 0
Transfers/Advances Total:
Finance Total:
1992 S.A. Debt Service Total:
5-5
677 0 0 0
677 0 0 0
677 0 0 0
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
322 2001 SA. Debt Service
20 Finance
Contractual Services
711001 County Auditor Deductions
53
100
400
200
Contractual Services Total:
53
100
400
200
Debt Service
762003 Principal -Transportation
108,013
112,800
112,800
115,955
763004 Interest- Transportation
20,771
15,375
15,375
11,669
Debt Service Total:
128,784
128,175
128,175
127,624
Finance Total:
128,836
128,275
128,575
127,824
2001 S.A. Debt Service Total:
128,836
128,275
128,575
127,824
5-6
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
This fund was created by City Council for the express purpose of the purchase of equipment, apparatus,
property, construction of buildings, structures, roads and other public improvements as needed. City
income tax collections are directly credited to this fund each year in accordance with Ordinance No. 17-
87. Additional revenue is provided by real estate taxes, transfers from the General Fund, and interest
income.
The Five-year Capital Improvements Program (CIP) establishes the City's blueprint for investments in its
capital infrastructure. The CIP is used as a tool to help ensure the City's long and short-term capital
investments are made in the context of careful consideration of the City's needs as well as the resources
available to fund all projects. A complete copy of the document is available on-line on the City's website
at dublinohiousa.aov/economic-development/capital-improvements-Droaram.
The financial guidelines used in the preparation of the CIP provide assurances that the City can meet, in
a full and timely manner, both its debt service obligations and all other obligations competing for the
available resources. It is the City's objective to complete as many needed capital improvement projects
as financially possible while maintaining flexibility and the ability to adapt to changes as they occur.
The five -Year CIP and the Annual Operating Budget are two critical documents prepared annually.
The relationship between these two documents is summarized by the following points:
Five -Year CIP
• Represents a long-term financial plan, including funding sources.
• Establishes priorities and serves as a planning document or blueprint for the City's investment in
capital infrastructure.
• Provides a breakdown of major project costs and phasing.
• Does not appropriate money. The Operating Budget is the document which authorizes the actual
funding authority for the capital projects.
Operating Budget — Annual CIP Budget
• Appropriates money to implement the first year of the Five -Year CIP.
• Appropriates money to implement a "phase of a major, multi-year project."
• Appropriates money for capital maintenance expenditures, including those of a continuing nature
(i.e. fleet and equipment replacement, computers, etc.).
Proiect Prioritization
In developing prioritization of projects, several elements are taken into consideration:
• City Council's goals, both past and present.
• Findings included in the Economic Development Strategy.
• Commitments made by the City in agreements.
• Bi -Annual Community Survey results.
• Input from Citizen Committees and economic development opportunities.
Using these guidelines resulted in the list of projects to be funded that are focused towards needed
infrastructure improvements such as road and utility needs.
CIP 6-1 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
Project
Considered a Capital Improvement
A Maintenance Project or
Type
Project (CIP)
Expenditure
(Operating Budget)
capita!
Construction resulting in
fMar?cernents/
expansion or significant
AtewCapitd
improvementofanexisting asset
lnfrastructra-e
or facility, or projects resulting in
the construction or acquisition of
a new asset.
capital
Projects resulting in the repair,
Maan[enar�ce
replacement, renovation or minor
upgrade of an existing asset.
Capital Allocation
Projects or programs resulting in
acquisition of real property such
as land or p er manent ease ments,
or reserves for contingencies for
future projects.
Roul7ne
Preventive maintenance repairs
Maantenaxe
that do not significantly upgrade
the structure or increase its
previously estimated useful life (for
example minor roof patching or
gutter repair work).
Impact of Capital Investments on the Operating Budget
The City's Operating Budget covers a one-year time period, whereas the City's CIP covers a five-year
period. While the CIP is prepared and approved separately from the Operating Budget, staff take into
consideration the impact of the upcoming year's capital projects on the departmental operations,
including the maintenance and upkeep of the assets.
When debt financing is used to fund capital projects, the principal and interest payments are included
as expenditures in the Operating Budget.
The City has taken further steps to evaluate the impact of capital assets on the operating budget by
having an Infrastructure Asset Manager Engineer on its staff. This position is responsible for
implementing and managing strategies in sustaining public infrastructure assets, with the fundamental
goal to preserve and extend the service life of long-term infrastructure assets. In the course of
inventorying and inspecting these assets, routine maintenance schedules have been established which
help the City to better understand the annual operating costs or additional savings related to the City's
infrastructure assets, both existing and new additions. This assists the City in better quantifying impacts
of capital expenditures on the operating budget into future years.
CIP 6-2 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
Notable CIP Impacts on the Operating Budget (On -Going Expenses)
In the chart below, we've noted some of the capital projects where additional recurring operating costs
have been identified. The majority of times, as park, shared -use paths, roadways, etc., came on-line,
the cost of operations are absorbed into the routine maintenance of the City.
MONIS
Proiect
Proiect Descri tion
Ooeratina Cost
Notes
Na..
Contracted landscape maintenance,
ET003
US33/SR161/Post Road Interchange
$155,000
plus cost of irrigation.
Pedestrian bridge lighting
GR132
Scioto Pedestrian Bride
$50,000
operations.
Increased cost of contracted
landscape maintenance service for
GR133
I Riverside Crossing Park
$110,000
1 plazas and open spaces.
Construction of the Scioto Pedestrian Bridge at Riverside Crossing Park
CIP 6-3 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
Summary of CIP Financial Guidelines
There are several key guidelines the City utilized in determining the fiscal capacity to complete capital
projects over the next five years. These are summarized as follows:
• The five-year plan will be updated annually.
• 25 percent of the City's two percent income tax revenue shall be made available to fund capital
improvements. This allocation is in accordance with Ordinance No. 17-87 and the ballot language
approved by the voters in November 1987.
• Of the 25 percent of the total income tax revenues which are utilized for capital improvements,
60 percent of that amount will be allocated to fund long-term debt, and 40 percent to fund
projects and capital expenses on a cash basis. This allocation is in accordance with Ordinance
No. 31-16. The reasons for this guideline are:
a) It is important to stress that funding projects with long-term debt obligates the use of
public funds for the next 20 years in most cases. The more long-term debt which is incurred
now significantly reduces the options available to future City Councils to fund needed projects.
b) The City has determined that paying cash for projects where financially possible (pay-as-
you-go financing) will increase our flexibility in the future. In utilizing pay-as-you-go financing,
revenue projections and estimated fund balances will be reviewed and evaluated to assure that
sufficient reserves are maintained.
C) It is not economical to issue debt for some projects.
d) The estimated life of some projects does not meet the criteria to issue long-term debt.
• The City's philosophy for projecting income tax revenues is to be conservative. The City's largest
revenue source for operations is income tax revenue. This source comprises over 90% of the
City's General Fund operating revenues. Therefore, it is one of the City's key economic indicators
that is reviewed when determining the level of growth for the upcoming year.
• To the degree that the income tax revenue rate of growth exceeds our projections in any given
year, the excess revenue should be utilized to fund projects on a cash basis the following year or
to reduce the amount of debt on projects identified to be financed with debt proceeds.
• The availability of adequate financial reserves or balances that can be used to address unforeseen
contingencies or take advantage of opportunities is a critical element in evaluating financial
strength. Another key financial indicator for the City is its' General Fund balance. The City's
policy is to maintain a year-end balance equal to or greater than 50% of the General Fund
expenditures, including operating transfers. This balance is in accordance with Ordinance No. 32-
16. This level of fund balance is necessary as we continue funding major improvements
throughout the City. We will continue to make significant advances from the General Fund to
various TIF funds for infrastructure improvements throughout the City. This allows the City to
take advantage of opportunities as they arise and fund infrastructure improvements before TIF
revenues are generated. The expectation is that these advances will be repaid to the General
Fund over the 30 -year life of each TIF.
CIP 6-4 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
Since a portion of the debt outstanding and future capital improvements are utility (water and
sewer) related, the systems' user fees and capacity charges (tap permits) will continue to be
evaluated. Water related improvements will be programmed based on the Water Fund's available
cash reserves and estimated annual revenues. The repayment of the Ohio Water Development
Authority loan for the Upper Scioto West Branch Interceptor will be retired utilizing the Sewer
Fund's available cash reserves and estimated annual revenues. Every effort will be made to
structure the debt service obligations for utility infrastructure improvements in such a manner as
to utilize the Sewer Fund and Water Fund available cash reserves and estimated annual revenues
to the fullest and thereby reducing or eliminating the dependency on income tax revenues. The
goal in the Water and Sewer funds has been to maintain fund balances equal to approximately
25% of the total value of each system.
In 2019, approximately 80% of the property tax revenue from the City's "inside millage" will be
allocated to the Capital Improvements Tax Fund.
The property tax revenue from the City's "inside millage" (1.75 mills) was allocated 100% to the
Parkland Acquisition Fund from 2001-2006. From 2007-2009, the City began allocating .95 mills
of the total 1.75 mills to the Parkland Acquisition Fund with the remaining .80 mills allocated to
the Capital Improvements Tax Fund. As part of the 2010-2014 CIP process, Council approved
allocating 1.40 mills to the Capital Improvements Tax Fund and .35 mills to the Parkland
Acquisition Fund. Recognizing the benefits and flexibility of allocating more of the City's "inside
millage" to the Capital Improvements Tax Fund, Council has continued to approve, with each
year's CIP, the same allocation. This allocation is reviewed during the CIP process each year and
can be reallocated if City Council deems it appropriate.
Pursuant to the City's Debt Policy (Ordinance No. 31-16), the maximum amount of income tax
supported debt to be issued is 10 percent less than the estimated maximum amount of debt that
can be supported by the income tax revenue allocated as available for annual debt service
obligations. This limitation provides an additional buffer in the event that income tax revenues
fall short of projections or that an unexpected increase in interest rates occurs.
As a matter of general policy, the City will do the following in order to be able to fund additional
projects needed to serve the citizens of Dublin:
a) Pursue federal, state and local assistance in the form of grants, low interest loans,
cost-sharing, etc.
b) Utilize assessment procedures for projects which have a reasonably well defined
group of beneficiaries and which legally lend themselves to this type of financing.
C) Look increasingly at ways to obtain revenue through user fees as a means to fund
capital projects or as a way to free -up other income tax dollars so that they can
be used to fund capital projects.
d) Utilize, where appropriate, economic development incentives such as tax
increment financing.
CIP 6-5 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
• As projects are proposed for funding, the statutory debt limitations will be reviewed to ensure
compliance.
The five-year program provides for significant capital programming. The programming of projects needs
to be distributed over the five-year period so that as we update our capital program each year, we can
evaluate current conditions, including the capital needs, revenue growth, and respond to new priorities.
Transfers and Advances
The majority of the funding programmed for transfers is for debt service obligations on capital projects
financed by long-term debt. The advances programmed are based on projects programmed in the
2019-2023 CIP that have been identified as infrastructure projects benefiting the reflected TIFs.
CIP 6-6 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017 2018 2018 2019
Actual Budget Revised Budget Department
Budget
401 Capital Improvements Tax
20 Finance
Contractual Services
711001 County Auditor Deductions 24,458 29,000 44,000 29,000
Contractual Services Total:
24,458
29,000
44,000
29,000
Capital Outlay
735001 Cap Impr
Land and Land Impr
1,330,617
500,000
4,514,570
0
736000 Cap Impr
Other Projects
0
250,000
250,000
250,000
737000 Cap Impr
Contingencies
0
250,000
620,750
250,000
Capital Outlay Total:
1,330,617
1,000,000
5,385,320
500,000
Transfers/Advances
741000 Transfers
Expense
3,088,161
4,852,550
5,652,550
5,219,300
742000 Advances
Expense
1,300,000
7,750,000
10,510,200
475,000
Transfers/Advances Total:
4,388,161
12,602,550
16,162,750
5,694,300
Finance Total:
5,743,235
13,631,550
21,592,070
6,223,300
30 Public Works
Capital Outlay
734004 Other Equipment
1,395,691
1,660,000
1,784,577
1,680,000
735002 Cap Impr
Build & Other Struct
1,358,373
1,090,000
2,250,884
3,980,000
735004 Cap Impr
New Str Const/Eng Ser
246,381
0
213,718
0
735006 Cap Impr
Str Maint Proj
13,245,390
10,285,000
15,015,509
12,600,000
735010 Cap Impr
Storm Sewer Imp
655,460
725,000
1,262,221
1,485,000
Capital Outlay Total:
16,901,295
13,760,000
20,526,908
19,745,000
Public Works Total:
16,901,295
13,760,000
20,526,908
19,745,000
40 Parks and Recreation
Capital Outlay
735005 Cap Impr
Park & Bikewy Impr
1,771,016
2,105,000
5,865,039
2,560,000
Capital Outlay Total:
1,771,016
2,105,000
5,865,039
2,560,000
Parks and Recreation Total: 1,771,016 2,105,000 5,865,039 2,560,000
MA
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
401 Capital Improvements Tax
60 Information Technology
Capital Outlay
732000 Information Technology
1,863,709
1,740,000
2,310,451
1,305,000
736000 Cap Impr Other Projects
15,000
0
42,860
0
Capital Outlay Total:
1,878,709
1,740,000
2,353,311
1,305,000
Information Technology Total:
1,878,709
1,740,000
2,353,311
1,305,000
80 Police
Capital Outlay
734001 Police Capital Equipment
365,400
170,000
326,567
895,000
Capital Outlay Total:
365,400
170,000
326,567
895,000
Police Total:
365,400
170,000
326,567
895,000
Capital Improvements Tax Total:
26,659,655
31,406,550
50,663,894
30,728,300
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
404 Capital Improvement Constructi
20 Finance
Contractual Services
713005 Misc. Contract. Serv.
9,431
0
16,000
0
Contractual Services Total:
9,431
0
16,000
0
Transfers/Advances
741000 Transfers Expense
596,435
4,703,000
4,703,000
0
742000 Advances Expense
30,268,500
0
0
0
Transfers/Advances Total:
30,864,935
4,703,000
4,703,000
0
Debt Service
761001 Debt Issuance Costs
201,898
0
0
0
Debt Service Total:
201,898
0
0
0
Finance Total:
31,076,264
4,703,000
4,719,000
0
30 Public Works
Contractual Services
713004 Other Professional Services
53,525
0
380,635
0
Contractual Services Total:
53,525
0
380,635
0
Capital Outlay
735002 Cap Impr Build & Other Struct
13,421,256
12,580,000
14,244,336
0
735004 Cap Impr New Str Const/Eng Ser
10,300,369
16,256,100
20,942,316
0
735006 Cap Impr Str Maint Proj
4,738,420
0
17,841,750
0
Capital Outlay Total:
28,460,044
28,836,100
53,028,402
0
Public Works Total:
28,513,569
28,836,100
53,409,037
0
40 Parks and Recreation
Capital Outlay
735005 Cap Impr Park & Bikewy Impr
957,258
1,100,000
3,200,000
10,900,000
Capital Outlay Total:
957,258
1,100,000
3,200,000
10,900,000
Parks and Recreation Total:
957,258
1,100,000
3,200,000
10,900,000
Capital Improvement Constructi Total:
60,547,091
34,639,100
61,328,037
10,900,000
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
412 TIF Woerner-Temple
20 Finance
Contractual Services
711001 County Auditor Deductions
2,035
3,000
3,000
3,000
Contractual Services Total:
2,035
3,000
3,000
3,000
Transfers/Advances
741000 Transfers Expense
449,264
452,225
452,225
455,600
Transfers/Advances Total:
449,264
452,225
452,225
455,600
Finance Total:
451,299
455,225
455,225
458,600
TIF Woerner-Temple Total:
451,299
455,225
455,225
458,600
6-10
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
415 TIF Ruscilli
20 Finance
Contractual Services
711001 County Auditor Deductions
7,596
7,800
7,800
7,800
Contractual Services Total:
7,596
7,800
7,800
7,800
Transfers/Advances
741000 Transfers Expense
497,725
600,000
600,000
0
Transfers/Advances Total:
497,725
600,000
600,000
0
Finance Total:
505,321
607,800
607,800
7,800
TIF Ruscilli Total:
505,321
607,800
607,800
7,800
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
416 TIF Pizzuti
20 Finance
Contractual Services
711001 County Auditor Deductions
2,604
3,000
3,000
3,000
Contractual Services Total:
2,604
3,000
3,000
3,000
Capital Outlay
735001 Cap Impr Land and Land Impr
116,550
0
0
0
Capital Outlay Total:
116,550
0
0
0
Transfers/Advances
741000 Transfers Expense
0
327,500
327,500
0
Transfers/Advances Total:
0
327,500
327,500
0
Finance Total:
119,154
330,500
330,500
3,000
30 Public Works
Contractual Services
713004 Other Professional Services
6,130
0
0
0
Contractual Services Total:
6,130
0
0
0
Capital Outlay
735006 Cap Impr Str Maint Proj
14,198
0
626,167
0
Capital Outlay Total:
14,198
0
626,167
0
Public Works Total:
20,329
0
626,167
0
TIF Pizzuti Total:
139,483
330,500
956,667
3,000
6-12
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
419 TIF Thomas/Kohler
20 Finance
Contractual Services
711001 County Auditor Deductions
7,958
9,000
12,000
9,000
Contractual Services Total:
7,958
9,000
12,000
9,000
Transfers/Advances
741000 Transfers Expense
156,138
157,275
157,275
158,700
742000 Advances Expense
250,000
250,000
250,000
250,000
Transfers/Advances Total:
406,138
407,275
407,275
408,700
Finance Total:
414,096
416,275
419,275
417,700
30 Public Works
Contractual Services
713004 Other Professional Services
27,493
0
476,675
30,000
Contractual Services Total:
27,493
0
476,675
30,000
Capital Outlay
735004 Cap Impr New Str Const/Eng Ser
0
0
1,170,000
1,900,000
Capital Outlay Total:
0
0
1,170,000
1,900,000
Public Works Total:
27,493
0
1,646,675
1,930,000
TIF Thomas/Kohler Total:
441,589
416,275
2,065,950
2,347,700
6-13
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
421 TIF McKitrick project
20 Finance
Contractual Services
711001 County Auditor Deductions
12,955
15,000
15,000
15,000
Contractual Services Total:
12,955
15,000
15,000
15,000
Transfers/Advances
741000 Transfers Expense
1,074,798
2,300,525
2,300,525
1,108,900
Transfers/Advances Total:
1,074,798
2,300,525
2,300,525
1,108,900
Finance Total:
1,087,753
2,315,525
2,315,525
1,123,900
TIF McKitrick project Total:
1,087,753
2,315,525
2,315,525
1,123,900
6-14
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
425 TIF Perimeter Center
20 Finance
Contractual Services
711001 County Auditor Deductions
5,830
6,200
6,200
6,200
Contractual Services Total:
5,830
6,200
6,200
6,200
Finance Total:
5,830
6,200
6,200
6,200
30 Public Works
Contractual Services
713004 Other Professional Services
249,084
0
54,630
0
Contractual Services Total:
249,084
0
54,630
0
Public Works Total:
249,084
0
54,630
0
TIF Perimeter Center Total:
254,914
6,200
60,830
6,200
6-15
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
426 TIF Rings Road
20 Finance
Contractual Services
711001 County Auditor Deductions
3,531
5,000
5,000
5,000
Contractual Services Total:
3,531
5,000
5,000
5,000
Transfers/Advances
741000 Transfers Expense
274,891
276,875
276,875
279,400
Transfers/Advances Total:
274,891
276,875
276,875
279,400
Finance Total:
278,422
281,875
281,875
284,400
TIF Rings Road Total:
278,422
281,875
281,875
284,400
6-16
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
431 TIF Perimeter West
20 Finance
Contractual Services
711001 County Auditor Deductions
44,023
45,000
45,000
45,000
Contractual Services Total:
44,023
45,000
45,000
45,000
Transfers/Advances
741000 Transfers Expense
965,136
966,125
966,125
1,251,050
742000 Advances Expense
0
595,000
595,000
0
Transfers/Advances Total:
965,136
1,561,125
1,561,125
1,251,050
Finance Total:
1,009,159
1,606,125
1,606,125
1,296,050
30 Public Works
Contractual Services
713004 Other Professional Services
23,052
0
8,612
634,500
Contractual Services Total:
23,052
0
8,612
634,500
Capital Outlay
735004 Cap Impr New Str Const/Eng Ser
0
0
202,000
0
Capital Outlay Total:
0
0
202,000
0
Public Works Total:
23,052
0
210,612
634,500
TIF Perimeter West Total:
1,032,212
1,606,125
1,816,737
1,930,550
6-17
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
432 TIF Upper Metro Place
20 Finance
Contractual Services
711001 County Auditor Deductions
3,016
3,500
6,000
3,500
Contractual Services Total:
3,016
3,500
6,000
3,500
Transfers/Advances
741000 Transfers Expense
171,585
836,100
836,100
2,081,750
Transfers/Advances Total:
171,585
836,100
836,100
2,081,750
Finance Total:
174,601
839,600
842,100
2,085,250
30 Public Works
Contractual Services
713004 Other Professional Services
96,076
0
155,062
0
Contractual Services Total:
96,076
0
155,062
0
Capital Outlay
735004 Cap Impr New Str Const/Eng Ser
6,435,593
0
2,573,074
0
Capital Outlay Total:
6,435,593
0
2,573,074
0
Public Works Total:
6,531,670
0
2,728,136
0
TIF Upper Metro Place Total:
6,706,270
839,600
3,570,236
2,085,250
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
433 TIF Rings/Frantz
20 Finance
Contractual Services
711001 County Auditor Deductions
4,742
5,000
5,000
5,000
Contractual Services Total:
4,742
5,000
5,000
5,000
Finance Total:
4,742
5,000
5,000
5,000
30 Public Works
Contractual Services
713004 Other Professional Services
374,226
0
269,406
0
Contractual Services Total:
374,226
0
269,406
0
Capital Outlay
735004 Cap Impr New Str Const/Eng Ser
474,923
0
170,725
1,000,000
Capital Outlay Total:
474,923
0
170,725
1,000,000
Public Works Total:
849,149
0
440,130
1,000,000
TIF Rings/ Frantz Total:
853,890
5,000
445,130
1,005,000
6-19
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
436 TIF Historic Dublin Parking
20 Finance
Contractual Services
711001 County Auditor Deductions
777
1,000
1,000
1,000
Contractual Services Total:
777
1,000
1,000
1,000
Transfers/Advances
742000 Advances Expense
140,000
70,000
70,000
50,000
Transfers/Advances Total:
140,000
70,000
70,000
50,000
Finance Total:
140,777
71,000
71,000
51,000
TIF Historic Dublin Parking Total:
140,777
71,000
71,000
51,000
6-20
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
441 TIF Emerald Parkway Phase 8
30 Public Works
Contractual Services
713004 Other Professional Services
17,131
0
11,729
0
Contractual Services Total:
17,131
0
11,729
0
Capital Outlay
735004 Cap Impr New Str Const/Eng Ser
11,300
0
98,475
0
Capital Outlay Total:
11,300
0
98,475
0
Public Works Total:
28,430
0
110,204
0
TIF Emerald Parkway Phase 8 Total:
28,430
0
110,204
0
6-21
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
442 TIF Perimeter Loop
20 Finance
Contractual Services
711001 County Auditor Deductions
411
600
600
600
Contractual Services Total:
411
600
600
600
Transfers/Advances
742000 Advances Expense
70,000
35,000
35,000
35,000
Transfers/Advances Total:
70,000
35,000
35,000
35,000
Finance Total:
70,411
35,600
35,600
35,600
TIF Perimeter Loop Total:
70,411
35,600
35,600
35,600
6-22
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
443 TIF Tartan West
20 Finance
Contractual Services
711001 County Auditor Deductions
14,580
15,000
15,000
15,000
713005 Misc. Contract. Serv.
0
0
4,350
0
Contractual Services Total:
14,580
15,000
19,350
15,000
Transfers/Advances
742000 Advances Expense
0
650,000
650,000
1,150,000
Transfers/Advances Total:
0
650,000
650,000
1,150,000
Finance Total:
14,580
665,000
669,350
1,165,000
30 Public Works
Contractual Services
713004 Other Professional Services
110,722
0
40,224
0
Contractual Services Total:
110,722
0
40,224
0
Capital Outlay
735006 Cap Impr Str Maint Proj
1,459,707
0
104,048
0
Capital Outlay Total:
1,459,707
0
104,048
0
Public Works Total:
1,570,429
0
144,271
0
TI F Tartan West Total:
1,585,008
665,000
813,621
1,165,000
6-23
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
444 TIF Shamrock Blvd.
20 Finance
Contractual Services
711001 County Auditor Deductions
535
750
750
750
Contractual Services Total:
535
750
750
750
Transfers/Advances
742000 Advances Expense
50,000
50,000
50,000
50,000
Transfers/Advances Total:
50,000
50,000
50,000
50,000
Finance Total:
50,535
50,750
50,750
50,750
TIF Shamrock Blvd. Total:
50,535
50,750
50,750
50,750
6-24
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
446 TIF River Ridge
20 Finance
Contractual Services
711001 County Auditor Deductions
1,098
1,250
1,250
1,250
Contractual Services Total:
1,098
1,250
1,250
1,250
Transfers/Advances
741000 Transfers Expense
137,642
137,700
137,700
137,850
742000 Advances Expense
200,000
50,000
50,000
50,000
Transfers/Advances Total:
337,642
187,700
187,700
187,850
Finance Total:
338,740
188,950
188,950
189,100
TIF River Ridge Total:
338,740
188,950
188,950
189,100
6-25
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
447 TIF Lifetime Fitness
20 Finance
Contractual Services
711001 County Auditor Deductions
1,606
1,750
1,750
1,750
Contractual Services Total:
1,606
1,750
1,750
1,750
Transfers/Advances
741000 Transfers Expense
0
0
0
100,000
742000 Advances Expense
300,000
200,000
200,000
200,000
Transfers/Advances Total:
300,000
200,000
200,000
300,000
Finance Total:
301,606
201,750
201,750
301,750
TIF Lifetime Fitness Total:
301,606
201,750
201,750
301,750
2019 Operating Budget - City of Dublin, Ohio
2017 2018 2018 2019
Actual Budget Revised Budget Department
Budget
448 COIC Improvement
30 Public Works
Capital Outlay
735006 Cap Impr Str Maint Proj 0 0 0 115,500
Capital Outlay Total:
Public Works Total:
COIC Improvement Total:
6-27
0 0 0 115,500
0 0 0 115,500
0 0 0 115,500
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
449 TIF Irelan Place
20 Finance
Contractual Services
711001 County Auditor Deductions
48
100
200
100
Contractual Services Total:
48
100
200
100
Transfers/Advances
742000 Advances Expense
7,000
3,500
3,500
3,500
Transfers/Advances Total:
7,000
3,500
3,500
3,500
Finance Total:
7,048
3,600
3,700
3,600
TIF Irelan Place Total:
7,048
3,600
3,700
3,600
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
450 TIF Shier Rings Road
20 Finance
Contractual Services
711001 County Auditor Deductions
204
250
250
250
Contractual Services Total:
204
250
250
250
Transfers/Advances
741000 Transfers Expense
0
0
0
150,000
Transfers/Advances Total:
0
0
0
150,000
Finance Total:
204
250
250
150,250
TIF Shier Rings Road Total:
204
250
250
150,250
6-29
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
451 TIF Shamrock Crossing
20 Finance
Contractual Services
711001 County Auditor Deductions
3,786
4,000
4,000
4,000
Contractual Services Total:
3,786
4,000
4,000
4,000
Transfers/Advances
741000 Transfers Expense
0
0
0
100,000
742000 Advances Expense
200,000
200,000
200,000
200,000
Transfers/Advances Total:
200,000
200,000
200,000
300,000
Finance Total:
203,786
204,000
204,000
304,000
TIF Shamrock Crossing Total:
203,786
204,000
204,000
304,000
6-30
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
452 TIF Bridge and High Street
20 Finance
Contractual Services
711001 County Auditor Deductions
1,289
1,500
1,500
1,500
Contractual Services Total:
1,289
1,500
1,500
1,500
Transfers/Advances
742000 Advances Expense
150,000
150,000
150,000
150,000
Transfers/Advances Total:
150,000
150,000
150,000
150,000
Finance Total:
151,289
151,500
151,500
151,500
TIF Bridge and High Street Total:
151,289
151,500
151,500
151,500
6-31
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
453 TIF Dublin Methodist Hospital
20 Finance
Contractual Services
711001 County Auditor Deductions
859
2,000
19,000
2,000
Contractual Services Total:
859
2,000
19,000
2,000
Transfers/Advances
741000 Transfers Expense
0
127,500
127,500
0
Transfers/Advances Total:
0
127,500
127,500
0
Finance Total:
859
129,500
146,500
2,000
TIF Dublin Methodist Hospital Total:
859
129,500
146,500
2,000
6-32
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
454 TIF Kroger Centre
20 Finance
Contractual Services
711001 County Auditor Deductions
3,311
4,000
4,000
4,000
Contractual Services Total:
3,311
4,000
4,000
4,000
Transfers/Advances
741000 Transfers Expense
479,476
282,375
282,375
230,000
Transfers/Advances Total:
479,476
282,375
282,375
230,000
Finance Total:
482,787
286,375
286,375
234,000
TIF Kroger Centre Total:
482,787
286,375
286,375
234,000
6-33
2019 Operating Budget - City of Dublin, Ohio
2017 2018 2018 2019
Actual Budget Revised Budget Department
Budget
455 TIF Frantz/Dublin Road
30 Public Works
Contractual Services
713004 Other Professional Services 54,260 0 98,641 0
Contractual Services Total:
Public Works Total:
TIF Frantz/Dublin Road Total:
6-34
54,260 0 98,641 0
54,260 0 98,641 0
54,260 0 98,641 0
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
456 TIF Delta Energy
20 Finance
Contractual Services
711001 County Auditor Deductions
389
500
500
500
Contractual Services Total:
389
500
500
500
Transfers/Advances
742000 Advances Expense
60,000
30,000
30,000
30,000
Transfers/Advances Total:
60,000
30,000
30,000
30,000
Finance Total:
60,389
30,500
30,500
30,500
TIF Delta Energy Total:
60,389
30,500
30,500
30,500
6-35
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
457 TIF Bridge Street
20 Finance
Contractual Services
719006 Contractual Obligations
1,536,965
1,536,965
1,536,965
1,536,965
Contractual Services Total:
1,536,965
1,536,965
1,536,965
1,536,965
Capital Outlay
735001 Cap Impr Land and Land Impr
19,999
0
250
0
Capital Outlay Total:
19,999
0
250
0
Transfers/Advances
741000 Transfers Expense
255,600
0
0
0
Transfers/Advances Total:
255,600
0
0
0
Finance Total:
1,812,564
1,536,965
1,537,215
1,536,965
30 Public Works
Contractual Services
713004 Other Professional Services
1,529,567
2,215,000
2,797,313
400,000
Contractual Services Total:
1,529,567
2,215,000
2,797,313
400,000
Capital Outlay
735002 Cap Impr Build & Other Struct
406,475
0
60,800
0
735004 Cap Impr New Str Const/Eng Ser
14,409
0
66,834
0
Capital Outlay Total:
420,884
0
127,634
0
Public Works Total:
1,950,451
2,215,000
2,924,947
400,000
TIF Bridge Street Total:
3,763,015
3,751,965
4,462,162
1,936,965
6-36
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
458 TIF Vrable
20 Finance
Contractual Services
711001 County Auditor Deductions
5,172
5,500
5,500
5,500
Contractual Services Total:
5,172
5,500
5,500
5,500
Transfers/Advances
741000 Transfers Expense
0
0
0
375,000
742000 Advances Expense
500,000
500,000
500,000
500,000
Transfers/Advances Total:
500,000
500,000
500,000
875,000
Finance Total:
505,172
505,500
505,500
880,500
TIF Vrable Total:
505,172
505,500
505,500
880,500
6-37
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
459 TIF West Innovation
20 Finance
Contractual Services
711001 County Auditor Deductions
3,336
3,500
9,500
3,500
Contractual Services Total:
3,336
3,500
9,500
3,500
Transfers/Advances
742000 Advances Expense
300,000
300,000
300,000
300,000
Transfers/Advances Total:
300,000
300,000
300,000
300,000
Finance Total:
303,336
303,500
309,500
303,500
30 Public Works
Capital Outlay
735006 Cap Impr Str Maint Proj
600,000
0
0
0
Capital Outlay Total:
600,000
0
0
0
Public Works Total:
600,000
0
0
0
TIF West Innovation Total:
903,336
303,500
309,500
303,500
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
460 TIF Ohio University
20 Finance
Capital Outlay
735001 Cap Impr Land and Land Impr
632
0
0
0
Capital Outlay Total:
632
0
0
0
Finance Total:
632
0
0
0
30 Public Works
Capital Outlay
735006 Cap Impr Str Maint Proj
0
600,000
600,000
0
Capital Outlay Total:
0
600,000
600,000
0
Public Works Total:
0
600,000
600,000
0
TIF Ohio University Total:
632
600,000
600,000
0
6-39
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
461 TIF Tuller
20 Finance
Contractual Services
711001 County Auditor Deductions
0
5,000
5,000
5,000
Contractual Services Total:
0
5,000
5,000
5,000
Transfers/Advances
741000 Transfers Expense
345,000
359,975
359,975
782,500
Transfers/Advances Total:
345,000
359,975
359,975
782,500
Finance Total:
345,000
364,975
364,975
787,500
30 Public Works
Contractual Services
713004 Other Professional Services
28,733
0
11,084
0
Contractual Services Total:
28,733
0
11,084
0
Capital Outlay
735001 Cap Impr Land and Land Impr
0
0
37,158
0
735004 Cap Impr New Str Const/Eng Ser
3,238,724
0
990,403
0
Capital Outlay Total:
3,238,724
0
1,027,561
0
Public Works Total:
3,267,457
0
1,038,646
0
70 Development
Transfers/Advances
742000 Advances Expense
0
0
0
350,000
Transfers/Advances Total:
0
0
0
350,000
Development Total:
0
0
0
350,000
TIF Tuller Total:
3,612,457
364,975
1,403,621
1,137,500
6-40
2019 Operating Budget - City of Dublin, Ohio
2017 2018 2018 2019
Actual Budget Revised Budget Department
Budget
462 TIF Nestle
20 Finance
Contractual Services
711001 County Auditor Deductions 446 750 750 750
Contractual Services Total:
Finance Total:
TIF Nestle Total:
6-41
446 750 750 750
446 750 750 750
446 750 750 750
2019 Operating Budget - City of Dublin, Ohio
2017 2018 2018 2019
Actual Budget Revised Budget Department
Budget
463 TIF Bridge Park
20 Finance
Transfers/Advances
741000 Transfers Expense 1,490,188 2,532,425 2,532,425 2,432,351
Transfers/Advances Total:
Finance Total:
TIF Bridge Park Total:
6-42
1,490,188 2,532,425 2,532,425 2,432,351
1,490,188 2,532,425 2,532,425 2,432,351
1,490,188 2,532,425 2,532,425 2,432,351
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
464 TIF Innovation
20 Finance
Contractual Services
711001 County Auditor Deductions
952
1,000
1,000
1,000
Contractual Services Total:
952
1,000
1,000
1,000
Transfers/Advances
741000 Transfers Expense
0
0
0
150,000
Transfers/Advances Total:
0
0
0
150,000
Finance Total:
952
1,000
1,000
151,000
TIF Innovation Total:
952
1,000
1,000
151,000
6-43
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
465 TIF Riviera
20 Finance
Transfers/Advances
742000 Advances Expense
0
0
0
270,000
Transfers/Advances Total:
0
0
0
270,000
Finance Total:
0
0
0
270,000
30 Public Works
Contractual Services
713004 Other Professional Services
25,566
2,150,000
2,350,000
0
Contractual Services Total:
25,566
2,150,000
2,350,000
0
Public Works Total:
25,566
2,150,000
2,350,000
0
TIF Riviera Total:
25,566
2,150,000
2,350,000
270,000
.o
2019 Operating Budget - City of Dublin, Ohio
2017 2018 2018 2019
Actual Budget Revised Budget Department
Budget
466 TIF Penzone
20 Finance
Transfers/Advances
741000 Transfers Expense 0 0 0 80,000
Transfers/Advances Total:
Finance Total:
TIF Penzone Total:
6-45
0 0 0 80,000
0 0 0 80,000
0 0 0 80,000
2019 Operating Budget - City of Dublin, Ohio
2017 2018 2018 2019
Actual Budget Revised Budget Department
Budget
467 TIF H2 Hotel
20 Finance
Transfers/Advances
741000 Transfers Expense 0 0 0 150,000
Transfers/Advances Total:
Finance Total:
TIF H2 Hotel Total:
6-46
0 0 0 150,000
0 0 0 150,000
0 0 0 150,000
CITY OF DUBLIN
CAPITAL IMPROVEMENTS PROGRAM
2019-2023
SUMMARY
Administration - Capital Allocations
Total - ADMINISTRATION
City Facilities - Capital Maintenance
City Facilities - Capital Enhancements / New Capital Infrastructure
Total - CITY FACILITIES
Citywide Fleet - Capital Maintenance
Citywide Fleet - Capital Enhancements / New Capital Infrastructure
Total - CITYWIDE FLEET
Parks & Recreation - Capital Maintenance
Parks & Recreation - Capital Enhancements / New Capital Infrastructure
Total - PARKS & RECREATION
9,250 0 9,250
9,250 0 9,250
4,290 140 4,430
4,050 3,040 7,090
8,340 3,180 11,520
6,555 0 6,555
230 0 230
6,785 0 6,785
4,075 0 4,075
26,475 23,045 49,520
30,550 23,045 53,595
Police - Capital Maintenance
TOTAL
BEYOND
TOTAL
PROJECT DESCRIPTION
2019-2023
2023
I
TO BE
Total - POLICE
($000)
($000)
BUDGETED
SUMMARY
Administration - Capital Allocations
Total - ADMINISTRATION
City Facilities - Capital Maintenance
City Facilities - Capital Enhancements / New Capital Infrastructure
Total - CITY FACILITIES
Citywide Fleet - Capital Maintenance
Citywide Fleet - Capital Enhancements / New Capital Infrastructure
Total - CITYWIDE FLEET
Parks & Recreation - Capital Maintenance
Parks & Recreation - Capital Enhancements / New Capital Infrastructure
Total - PARKS & RECREATION
9,250 0 9,250
9,250 0 9,250
4,290 140 4,430
4,050 3,040 7,090
8,340 3,180 11,520
6,555 0 6,555
230 0 230
6,785 0 6,785
4,075 0 4,075
26,475 23,045 49,520
30,550 23,045 53,595
Police - Capital Maintenance
620
0
620
Police - Capital Enhancements/ New Capital Infrastructure
820
0
820
Total - POLICE
1,440
0
1,440
Utilities - Sanitary Sewer - Capital Maintenance
5,125
2,050
7,175
Utilities - Sanitary Sewer - Capital Enhancements / New Capital Infrastructure
7,850
8,965
16,815
Total - UTILITIES - SANITARY SEWER
12,975
11,015
23,990
Utilities - Stormwater - Capital Maintenance
3,075
685
3,760
Utilities - Stormwater - Capital Enhancements/ New Capital Infrastructure
1,910
250
2,160
Total - UTILITIES - STORMWATER
4,985
935
5,920
Computer Hardware / Software / Fiber - Capital Maintenance
5,500
0
5,500
Computer Hardware / Software / Fiber - Capital Enhancements / New
Capital Infrastructure
1,100
0
1,100
Total - COMPUTER HARDWARE / SOFTWARE / FIBER
6,600
0
6,600
Transportation - Bicycle and Pedestrian - Capital Maintenance
3,450
0
3,450
Transportation - Bicycle and Pedestrian - Capital Enhancements / New Capital Infrastructure
2,337
7,570
9,907
Total- TRANSPORTATION - BICYCLE AND PEDESTRIAN
5,787
7,570
13,357
Transportation - Bridges and Culvert - Capital Maintenance
5,520
0
5,520
Transportation - Bridges and Culvert - Capital Enhancements / New Capital Infrastructure
0
36,050
36,050
Total - TRANSPORTATION - BRIDGES AND CULVERTS
5,520
36,050
41,570
Transportation - Streets and Parking - Capital Maintenance
Transportation - Streets and Parking - Capital Enhancements / New Capital Infrastructure
Total - TRANSPORTATION - STREETS AND PARKING
Utilities - Water - Capital Maintenance
Utilities - Water - Capital Enhancements / New Capital Infrastructure
Total - UTILITIES - WATER
TOTALS:
Capital Maintenance
Capital Allocations
Capital Enhancements / New Capital Infrastructure
TOTAL PROJECT BUDGET
6-47
38,710 50 38,760
60,462 80,545 141,007
99,172 80,595 179,767
400 0 400
2,510 4,735 7,245
2,910 4,735 7,645
77,320
2,925
80,245
9,250
0
9,250
107,744
164,200
271,944
194,314
167,125
361,439
City of Dublin
Capital Improvements Projects
2019-2023
-01--n 4 -ADMINISTRATION -
AL191 Annual Allocation for Land Acquisition
AL192 Annual Allocation for Parkland Acquisition
AL193 Annual Allocation for Mobility
AA191 Annual Allocation for Contingencies
ES142 Annual Allocation for Sewer Extensions
MAINTENANCE
AB191 City Hall/Annex
AB191 Fleet Maintenance Building
AB191 CNG Facility
AB191 Justice Center
AB191 Parks
AB191
DCRC
AB191
Small In -House Renovations
AB191
HVAC & Pump Replacements
AB191
Carpet/Flooring Replacements
AB191
Painting/Patching Walls (as needed)
RENOVATIONS/IMPROVEMENTS
AB194
Council Chambers
u/e1G11gC/eV[N�
AV191 Vehicle Replacement
AV193 Equipment Replacement
NEW (ADDITIONS TO THE FLEET)
AV191 Vehicles
AV193 Equipment
S
MAINTENANCE
AR191 Park Maintenance
AB192 Public Art Maintenance (Hotel/Motel Tax Fund)
RENOVATIONS/IMPROVEMENTS
GR121 DAC Site Renovations (Hotel/Motel Tax Fund)
GR113 IGS Park (Thomas/Kohler TIF)
GR133 Riverside Crossing Park (Debt)
GR115 Dublin Community Pool North
GR171 Dublin Community Pool South
GR190 West Bridge Street/161 - Streetscape Enhancements
GR192 Golf Club of Dublin Interior Enhancements
Section 8 - POLICE
MAINTENANCE
PP083 Replacement Lasers
PP084 Replacement Radars
PP171 Walkie Upgrades
PP181 Replacement Bicycles
PP183 Replacement/UpgradeTasers
PP190 Replacement Datamasters
NEW ENHANCEMENTS/INFRASTRUCTURE
PP132 Automatic License Plate Readers
PP194 ECC Room Enhancements
PP195 Unarmed Aerial Vehicle (UAV)
PP196 Body Cameras & Mobile Video Systems
MA
MUNIS
2019 Org Object
$ 500,000
40196290
741000
$ 650,000
40280290
735001
$ 250,000
40180290
736000
$ 250,000
40180290
737000
$ 200,000
40196290
741000
$ 62,000
40180350
735002
$ 45,000
40180350
735002
$ 43,000
40180350
735002
$ 125,000
40180350
735002
$ 120,000
40180350
735002
$ 160,000
40180350
735002
$ 25,000
40180350
735002
$ 25,000
40180350
735002
$ 45,000
40180350
735002
$ 30,000
40180350
735002
3,300,000 40180350 735002
$ 1,300,000
40180370
734004
$ 265,000
40180370
734004
$ 115,000
40180370
734004
$ -
40180370
734004
$ 800,000
40180430
735005
$ 15,000
23280430
735002
$ 35,000
23280430
735005
$ 30,000
41980320
713004
$ 10,900,000
40480430
735005
$ 1,300,000
40180430
735005
$ 190,000
40180430
735005
$ 250,000
40180430
735005
$ 20,000
40180430
735005
$ 10,000
40180890
734001
$ 10,000
40180890
734001
$ 150,000
40180890
734001
$ 20,000
40180890
734001
$ 175,000
40180890
734001
$ 25,000
40180890
734001
$ 120,000
40180890
734001
$ 25,000
40180890
734001
$ 20,000
40180890
734001
$ 340,000
40180890
734001
City of Dublin
Capital Improvements Projects
2019-2023
MUNIS
2019 Org Object
MAINTENANCE
40180320
735010
$ 250,000
40180320
735010
ES191
Annual Sanitary Sewer Maintenance
Program
$
225,000
62080320
735008
ES122
Manhole Rehabilitations
$ 50,000
$
300,000
62080320
735008
NEW ENHANCEMENTS/INFRASTRUCTURE
$ 445,000
40180610
732000
$ 380,000
ES174
Sanitary Sewer Extensions
- Areas 4A, 10C & 10D (Debt)
$
655,000
62380320
735008
ES175
Sanitary Sewer Extensions
- Areas 3A, 313, 3C, 8A & 15 (Debt)
$
805,000
62380320
735008
ES179
Deer Run Sewer Upsizing -
Group #1
$
80,000
62080320
735008
ES178
Deer Run Sewer Upsizing -
Group #2
$
225,000
62080320
735008
ES17A
Deer Run Sewer Upsizing -
Dumfries Court (Debt)
$
1,610,000
62380320
735008
AF191 Annual Stormwater Maintenance
NEW ENHANCEMENTS/INFRASTRUCTURE
EF181 Rings Farm Stream Relocation
EF190 Allocations for Various Stormwater Imp
Information Technology (Hotel/Motel Tax Fund)
AI 192 Smart Cities
AI 172 Connected Vehicles Systems Infrastructure
AI 183 US33 COG Infrastructure
AI 194 Fiber Optic Enhancements
MAINTENANCE
AT193 Annual Shared -Use Path Maintenance
AT196 Annual Sidewalk Program
AT179 Historic Dublin Sidewalk Program
NEW ENHANCEMENTS/INFRASTRUCTURE
ET171 Glick Road - Section 3
ET16J Concord Road Share -Use Path
ET172 Riverside Drive East, Shared -Use Path
MAINTENANCE
AT19C Annual Vehicular Bridge Maintenance
AT198 Annual Pedestrian Tunnel Maintenance
AT19B Annual Concrete Sealing Maintenance
AT19D Annual Culvert Maintenance
AT19H Annual Pedestrian Bridge Maintenance
Section 14 - TRANSPORTATION - STREETS & PARKING
MAINTENANCE
AT191 Annual Street Maintenance Program
AT19A Annual Guardrail Replacement & Maintenance
AT197 Annual Parking Lot Maintenance
AT19E Annual Retaining Wall & Decorative Wall Maintenance
AT19F Annual Pavement Preventive Maintenance
AT18G Traffic Signal Wiring and Cabinet Maintenance and Replacement
AT19I Shier Rings Park Wall Rehabilitation
AT19J Eiterman and Ballantrae Intersection Paver Repair/Replacement
NEW ENHANCEMENTS/INFRASTRUCTURE
ET013 Tuttle Crossing Blvd. Extension (Rings/Frantz TIF)
(Thomas/Kohler TIF)
ET517 Shier Rings Road - Avery Road to Eiterman Road (Capital and Shier Rings TIF
(Shier Rings TIF)
ET16D N. Riverview Rehabilitation
ET167 Bridge Street District Program Management (Bridge Street TIF)
ET17M River Forest Storm and Roadway Improvement
MW
575,000 40180320 735010
$ 660,000
40180320
735010
$ 250,000
40180320
735010
$ 885,000
40180610
732000
$ 15,000
23280610
732000
$ 200,000
40180610
732000
$ 50,000
40180610
732000
$ 200,000
40180610
732000
$ 445,000
40180610
732000
$ 380,000
40180320
735006
$ 250,000
40180320
735006
$ 60,000
40180320
735006
$ 375,000
40180320
735006
$ 50,000
40180320
735006
$ 110,000
40180320
735006
$ 745,000
40180320
735006
$ 440,000
40180320
735006
$ 70,000
40180320
735006
$ 60,000
40180320
735006
$ 40,000
40180320
735006
$ 6,000,000
40180320
735006
$ 170,000
40180320
735006
$ 335,000
40180320
735006
$ 70,000
40180320
735006
$ 545,000
40180320
735006
$ 210,000
40180320
735006
$ 20,000
40180320
735006
$ 35,000
40180320
735006
$ 1,000,000
43380320
713004
$ 1,900,000
41980320
735004
$ 1,150,000
40180320
735006
$ 150,000
45096290
741000
$ 10,000
40180320
735006
$ 400,000
45780320
713004
$ 180,000
40180320
735006
City of Dublin
Capital Improvements Projects
2019-2023
Section 15 - WATER
NEW ENHANCEMENTS/INFRASTRUCTURE
AW101 Waterline Replacement
$
70,000
61080320
MUNIS
EW176 Water Extensions - Area 4A
$
450,000
61080320
20190J
Org
Object
ET158
US33/SR161/Post Road interchange (Perimeter West TIF and COIC TIF)
$
-
$
75,000
61080320
(Perimeter West TIF)
$
634,500
43180320
735004
(COIC TIF)
$
115,500
44880320
735006
E -1-16E
Comprehensive Wayfinding System (city wide)
$
230,000
40180320
735006
ET191
Avery and Shier Rings Road Roundabout & Old Avery (Various Funds)
$
106,000
40180320
735006
(Perimeter West TIF)
$
274,000
43196290
741000
(Innovation TIF)
$
150,000
45996290
741000
PARKING
ET17A
Smart Parking/Bridge Street Parking Control/Metering Equipment
$
385,000
40180320
735006
Section 15 - WATER
NEW ENHANCEMENTS/INFRASTRUCTURE
AW101 Waterline Replacement
$
70,000
61080320
735009
EW176 Water Extensions - Area 4A
$
450,000
61080320
735009
EW178 Water Extensions - Areas 3A and 8A
$
235,000
61080320
735009
EW190 Bright Road 12" Water Main Extension
$
75,000
61080320
735009
Note: All account numbers above are subject to change.
This list is meant as a guide,
however, changes
changes during the year (2019) may be necessary.
1 - includes debt service, transfer expense and county auditor deductions.
2 - expenditures will be charged through the 401 Fund.
3 - posted to transfer account for Ord 71-18.
4 - shown as a transfer in the 401 Fund.
6-50
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
Parkland Acquisition Fund
STATEMENT OF FUNCTIONS
Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of
parkland dedication. These fees are credited to the Parkland Acquisition Fund for the purpose of
acquiring recreational facility sites, open space and/or parkland.
NOTES AND ADJUSTMENTS:
A longstanding goal of City Council has been to preserve parkland, open space and nature features.
Beginning in 2001, City Council allocated the City's property tax revenue from its inside millage to
the Parkland Acquisition Fund in order to set aside additional funding to meet their goal. In 2007,
City Council adjusted the allocation from 100% (1.75 mills) of the inside millage to approximately
54% (.95 mills). The remaining 46% (.80 mills) was allocated to the Capital Improvements Tax
Fund. For 2010 and 2011, the millage allocated to the Parkland Acquisition Fund was reduced to 20
percent (.35 mills). City Council has continued to approve this allocation with each year's CIP.
Recognizing the benefits and flexibility of allocating more of the City's "inside millage"to the Capital
Improvements Tax Fund, Council approved allocating 1.40 mills to the Capital Improvements Tax
Fund and .35 mills to the Parkland Acquisition Fund begun in 2010 and has continued to do so each
year since. This allocation will be reviewed during the CIP process each year and can be reallocated
if City Council deems it appropriate.
Funding also provides for the annual debt service payments on the debt issued to acquire the land
for the expansion of Coffman Park. The final debt service payment for the expansion of Coffman
Park will be made in 2020.
Also of note is that the final payment for the City's annual contribution of $385,000 to the Metro
Parks for Glacier Ridge was completed in 2017. The total contribution to Glacier Ridge Metro Park
by the City was $7.7 million, paid over the course of a 20 year period.
Park Acq 6-51 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
402 Parkland Acquisition
20 Finance
Contractual Services
711001 County Auditor Deductions
10,719
11,000
11,000
11,000
Contractual Services Total:
10,719
11,000
11,000
11,000
Capital Outlay
735001 Cap Impr Land and Land Impr
385,000
399,450
719,450
398,480
Capital Outlay Total:
385,000
399,450
719,450
398,480
Transfers/Advances
741000 Transfers Expense
238,820
239,550
239,550
240,520
742000 Advances Expense
200,000
350,000
350,000
210,000
Transfers/Advances Total:
438,820
589,550
589,550
450,520
Finance Total:
834,539
1,000,000
1,320,000
860,000
Parkland Acquisition Total:
834,539
1,000,000
1,320,000
860,000
M.-IIJ
V
u
m
0
..
m
Vi
A
T
C
CL.
Vi
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works/ Water Maintenance
This program is under the joint supervision of the Directors of Street and Utilities Operations and
Engineering, who report to the Director of Public Works. This work unit includes planning and
design of all new construction and improvements of the water distribution system which is tied
to the City of Columbus system under a service contract. The Administration works in cooperation
with architects, engineers, consultants, builders and developers in planning improvements to the
Dublin portion of the system. Also included is the hydrant maintenance program.
Continue the ongoing hydrant maintenance program utilizing in-house resources.
Prepare hydrants for repainting and continue the ongoing maintenance of hydrants.
Locate all watch valves.
PERSONNEL DATA
POSITION TITLE
Director, Street & Utilities Operations (1)
Operations Administrator (2)
Maintenance Crew Supervisor (3)
Senior Civil Engineer (4)
Engineering Technician I (5)
Engineering Project Inspector (6)
Maintenance Worker
Administrative Support 2 (7)
TOTAL
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
2018 2019
CURRENT NUMBER ADOPTED
0
.05
.10
.10
.30
.20
.20
.20
.5
.5
0 .20
2.60 2.75
NOTES AND ADJUSTMENTS:
(1) The Director of Street and Utilities Operations position is allocated 5% to this budget, 60% to the
Street Fund, 20% to the Sewer Fund and 15% to the Solid Waste Fund
(2) 10% of an Operations Administrator position is allocated to this budget, 30% to the Street Fund,
40% to the Sewer Fund and 20% to the Solid Waste Fund.
(3) 20% of a Crew Supervisor position is allocated to this fund, 50% to the Sewer Fund and 30% to the
Solid Waste Fund.
(4) 20% of one Senior Civil Engineer position is allocated to the Water Fund, 50% to the Sewer Fund
and 30% to Engineering.
(5) 50% of one Engineering Technician position is allocated to this budget and 50% to Engineering in
the General Fund.
(6) 50% of one Engineering Project Inspector position is allocated to this budget and 50% to Engineering
in the General Fund.
(7) Two Administrative Support 2 positions are allocated to this budget as well as other funds as follows:
AS1 — 10% Water Fund, 60% Street Fund, 15% Solid Waste Fund, 15% Sewer Fund
AS2 — 10% Water Fund, 30% Street Fund, 45% Solid Waste Fund, 15% Sewer Fund
Water 7-1 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
610 Water
30 Public Works
treet and tilities Operations
Personal Services
701101 Full Time Salaries/Wages
91,010
91,810
91,810
108,745
701103 Overtime Wages
987
5,000
5,000
5,000
701104 Other Wages
5,381
15,000
15,000
15,000
701201 Employee Benefits
41,361
46,145
46,145
54,915
701204 Uniforms and Clothing
868
1,520
1,829
1,519
702000 Training/Travel
0
500
500
500
Personal Services Total:
139,606
159,975
160,284
185,679
Contractual Services
713005 Misc. Contract. Serv.
68,442
60,000
60,000
60,000
715001 Communications
0
4,100
4,100
4,100
716000 Memberships/Subscriptions
0
0
0
100
717005 Utilities- Other Fuel Types
143,574
180,000
186,680
180,000
718002 Hydrant Maint and Repair
46,606
50,600
97,194
50,600
Contractual Services Total:
258,622
294,700
347,974
294,800
Supplies
721002 Operating Supplies
6,039
6,200
6,822
6,200
724003 Equipment Maintenance
157
500
500
500
Supplies Total:
6,196
6,700
7,322
6,700
Capital Outlay
731000 Furniture/Equipment
0
1,000
1,000
1,000
734002 Tools
139
500
500
500
Capital Outlay Total:
139
1,500
1,500
1,500
Public Works Total:
404,563
462,875
517,080
488,679
Water Total:
404,563
462,875
517,080
488,679
7-2
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
610 Water
20 Finance
Debt Service
762001 Principal- Water
195,000
200,000
200,000
200,000
763002 Interest- Water
102,300
97,426
97,426
93,876
Debt Service Total:
Finance Total:
Water Total:
7-3
297,300 297,426 297,426 293,876
297,300 297,426 297,426 293,876
297,300 297,426 297,426 293,876
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Street & Utilities Operations / Water Maintenance
BUDGET SUMMARY:
61030330
. Account 701101 provides funding for full-time staffing reflected in the Personnel
Data and Notes and Adjustments as related to the Street & Utilities Operations staff.
• Account 701104 provides funding for part-time/seasonal staff.
. Account 702000 provides funding for training sessions.
. Account 713005 provides funding for flushing and pumping of hydrants completed by the
Washington Township Fire Department and contracted emergency repairs.
• Account 717005 provides funding for utility costs related to the operation of the water
system.
. Account 718002 provides funding for replacement fire hydrants, nozzles and other
miscellaneous parts.
61080330
Account 731000 provides for furniture and equipment.
61090290
Accounts 762001 and 763002 provide funding for debt service obligations.
Water 7-4 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
610 Water
30 Public Works
Engineering
Personal Services
701101 Full Time Salaries/Wages
34,686
71,590
71,590
74,970
701201 Employee Benefits
14,835
56,615
56,615
40,860
702000 Training/Travel
2,371
4,000
4,000
4,000
Personal Services Total:
51,892
132,205
132,205
119,830
Contractual Services
713004 Other Professional Services
29,671
275,000
316,212
225,000
713005 Misc. Contract. Serv.
126,503
233,500
306,156
173,500
Contractual Services Total:
156,174
508,500
622,368
398,500
Capital Outlay
735009 Cap Impr Water System Imp
1,273,536
2,315,000
2,579,188
830,000
Capital Outlay Total:
1,273,536
2,315,000
2,579,188
830,000
Public Works Total:
1,481,601
2,955,705
3,333,761
1,348,330
Water Total:
1,481,601
2,955,705
3,333,761
1,348,330
7-5
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Engineering / Water Maintenance
BUDGET SUMMARY:
61030320
• Account 701101 provides funding for full-time staffing reflected in the Personnel Data as
related to the Engineering staff.
• Account 702000 provides funding for training sessions.
• Account 713004 provides funding to update water modeling city wide; critical infrastructure
study/vulnerability assessment, booster station evaluations, water asset management and
GIS Enhancements.
• Account 713005 provides funding for distribution system repairs, and water line locates by
USIC Locating Services.
61080320
• Account 735009 provides funding for capital improvements projects approved in the 2019-2023
Capital Improvements Program such as waterline replacements and extensions.
Water/Engineering 7-6 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works/ Sewer Maintenance
STATEMENT OF FUNCTIONS
This work program is under the joint supervision of the Directors of Street and Utilities Operations and
Engineering, who report to the Director of Public Works. This work unit includes planning and design of
all new construction, improvements and removal of infiltration and inflow sources. Street and Utilities is
responsible for the execution of maintenance on the entire sanitary sewer system, and also conduct
inspection of lines and collects data on the system for use by Engineering. Engineering analyzes system
data to estimate amounts of extraneous flow to be eliminated, recommends the repair and maintenance,
and work program and new construction to be performed. The City staff works in cooperation with
homeowners, engineers, consultants, builders, developers, Ohio Environmental Protection Agency, and
with the City of Columbus which provides wastewater treatment under a service contract.
• To minimize infiltration and inflow in both the public and private portions of the sanitary sewer
system.
• To complete a warranty inspection on the installation and materials of the previous year's cured
in place pipe (CIPP) installations.
• To assess condition of subsurface infrastructure underlying streets which are programmed for
resurfacing in order that repairs be made as part of the street resurfacing program.
• To provide a safe work environment for all employees and ensure the safety of the public.
• To maintain/update the computer modeling program for the sewerage system.
PERSONNEL DATA
POSITION TITLE
Director, Street & Utilities Operations (1)
Engineering Technician I
Operations Administrator (2)
Maintenance Crew Supervisor (3)
Senior Civil Engineer (4)
Maintenance Worker
Administrative Support 2 (5)
TOTAL
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
2018
2019
CURRENT NUMBER
ADOPTED
.25
.20
0
1
.45
.40
.50
.50
.50
.50
6
6
0
.30
8.70
8.9
NOTES AND ADJUSTMENTS:
(1) The Director of Street & Utilities Operations position is allocated 20%to this budget, 15% to the
Solid Waste Fund, 60% to the Street Fund and 5% to the Water Fund.
(2) 40% of an Operations Administrator position is allocated to this budget, 30% to the Street Fund,
20% to the Solid Waste Fund and 10% to the Water Fund.
(3) 50% of a Crew Supervisor position is allocated to this budget, 30% to the Solid Waste Fund, and
20% to the Water Fund.
(4) 20% of a Senior Civil Engineer position is allocated to the Water Fund, 50% to this budget, and 30%
to Engineering.
(5) Two Administrative Support 2 positions are allocated to this budget and well as all other S&U funds
as follows:
AS1— 15% Sewer Fund, 10% Water Fund, 60% Street Fund, 15% Solid Waste Fund
AS2 — 15% Sewer Fund, 10% Water Fund, 30% Street Fund, 45% Solid Waste Fund
Sewer 7-7 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
620 Sewer
30 Public Works
treet and tilities Operations
Personal Services
701101 Full Time Salaries/Wages
442,323
453,190
453,190
487,050
701103 Overtime Wages
15,560
25,000
30,000
30,000
701104 Other Wages
5,062
15,000
10,000
15,000
701201 Employee Benefits
192,607
209,875
209,875
225,595
701204 Uniforms and Clothing
4,525
6,315
8,126
6,315
702000 Training/Travel
769
7,150
7,150
7,150
Personal Services Total:
660,846
716,530
718,341
771,110
Contractual Services
713004 Other Professional Services
347
0
0
0
713005 Misc. Contract. Serv.
139,086
191,000
220,799
191,000
715001 Communications
0
2,600
2,600
2,600
716000 Memberships/Subscriptions
0
0
0
100
717001 Rents and Leases
1,100
1,500
1,500
1,500
Contractual Services Total:
140,534
195,100
224,899
195,200
Supplies
721001 Office Supplies
394
450
506
450
721002 Operating Supplies
2,035
6,350
6,646
6,350
724001 General Maintenance
268
13,000
13,000
13,000
724003 Equipment Maintenance
2,008
14,000
14,000
14,000
Supplies Total:
4,705
33,800
34,152
33,800
Capital Outlay
731000 Furniture/Equipment
0
1,000
1,000
1,000
734002 Tools
41
4,700
4,700
4,700
Capital Outlay Total:
41
5,700
5,700
5,700
Public Works Total:
806,126
951,130
983,092
1,005,810
Sewer Total:
806,126
951,130
983,092
1,005,810
to
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
620 Sewer
20 Finance
Debt Service
761001 Debt Issuance Costs
5,792
0
0
0
762005 Principal- Sewer
1,580,884
1,021,155
1,021,155
360,000
763006 Interest- Sewer
271,057
259,725
259,725
243,044
Debt Service Total:
Finance Total:
Sewer Tota I:
7-9
1,857,733 1,280,880 1,280,880 603,044
1,857,733 1,280,880 1,280,880 603,044
1,857,733 1,280,880 1,280,880 603,044
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Street & Utilities Operations / Sewer Maintenance
BUDGET SUMMARY:
62030330
• Account 701101 provides funding for staffing reflected in the Personnel Data and Notes and
Adjustments as related to the Streets & Utilities Operations staff.
• Account 702000 includes funding for the training of personnel in accordance with Occupational
Safety and Health Administration (OSHA) requirements and other necessary training including but
not limited to: Confined space entry, respirator, PACP certifications, flow meters, advanced pipe
cleaning, Flexidata software training and the Ohio Certified Public Manager Program.
• Account 713005 includes funding for pump station inspection and maintenance contract,
Delaware County Engineering Fund, and contracted sanitary sewer repairs.
• Account 715001 provides funding for the cost of phone lines to pump stations.
• Account 721002 is funding for supplies necessary for doing in-house sewer cleaning and repairs.
• Account 724001 provides funding for the repair and maintenance of the sewer system including
grade rings, and ground rims/covers.
• Account 724003 includes funding to maintain and repair sanitary sewer equipment.
62080330
• Account 731000 provides funding for the miscellaneous furniture and equipment needs.
• Account 734002 provides funding for the replacement of miscellaneous tools.
62090290
Accounts 762005 and 763006 provide funding for debt service obligations related to the Upper
Scioto West Branch Interceptor, sanitary sewer relining, and debt for sanitary sewer lining and
repairs.
Sewer 7-10 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
620 Sewer
30 Public Works
Engineering
Personal Services
701101 Full Time Salaries/Wages
110,542
115,960
115,960
118,390
701103 Overtime Wages
0
500
500
500
701201 Employee Benefits
36,404
56,100
56,100
41,030
701204 Uniforms and Clothing
160
400
400
400
702000 Training/Travel
1,457
5,200
5,200
6,000
Personal Services Total:
148,562
178,160
178,160
166,320
Contractual Services
713004 Other Professional Services
222,680
121,900
238,641
331,900
713005 Misc. Contract. Serv.
49,248
120,000
190,752
80,000
Contractual Services Total:
271,928
241,900
429,393
411,900
Supplies
721002 Operating Supplies
0
700
300
700
Supplies Total:
0
700
300
700
Capital Outlay
735008 Cap Impr Sanitary Sewer Imp
914,993
1,515,000
1,850,456
830,000
Capital Outlay Total:
914,993
1,515,000
1,850,456
830,000
Public Works Total:
1,335,484
1,935,760
2,458,309
1,408,920
Sewer Total:
1,335,484
1,935,760
2,458,309
1,408,920
7-11
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Engineering / Sewer Maintenance
BUDGET SUMMARY:
62030320
• Account 701101 provides funding for staffing reflected in the Personnel Data and Notes and
Adjustments as related to Engineering staff.
• Account 702000 provides funding for Engineering Technician I training and educational
requirements for the Senior Civil Engineer.
• Account 713004 provides funding for the flow monitoring program, manhole inspections, and
utility extension data gathering with Franklin County.
• Account 713005 provides funding for water line locates by USIC Locating Services.
• Account 721002 provides for miscellaneous supplies for Engineering Staff.
62080320
• Account 735008 provides for capital improvement projects approved in the 2019-2023
Capital Improvements Program such as annual sewer maintenance, manhole rehabilitation
and upsizing projects.
Sewer/Engineering 7-12 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Sewer Construction Fund
STATMENT OF FUNCTIONS
A fund provided to account for the bond issuance proceeds received, and to be expended for related
public sanitary sewer infrastructure projects.
NOTES AND ADJUSTMENTS:
For financial reporting purposes in the City's Annual Comprehensive Annual Report (CAFR), the
Sewer Construction Fund is part of the Sewer Fund.
Sewer Constr 7-13 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
623 Sewer Construction
10 City Manager
Contractual Services
713005 Misc. Contract. Serv.
0
0
750
0
Contractual Services Total:
0
0
750
0
City Manager Total:
0
0
750
0
20 Finance
Transfers/Advances
741000 Transfers Expense
562,888
0
0
0
Transfers/Advances Total:
562,888
0
0
0
Debt Service
761001 Debt Issuance Costs
9,569
0
0
0
Debt Service Total:
9,569
0
0
0
Finance Total:
572,456
0
0
0
30 Public Works
Capital Outlay
735008 Cap Impr Sanitary Sewer Imp
73,779
2,420,000
2,575,579
3,070,000
Capital Outlay Total:
73,779
2,420,000
2,575,579
3,070,000
Public Works Total:
73,779
2,420,000
2,575,579
3,070,000
Sewer Construction Total:
646,236
2,420,000
2,576,329
3,070,000
7-14
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Sewer Construction
BUDGET SUMMARY:
62310210
Account 713005 provides funding for bank fees.
62380320
Account 735008 provides funding for sanitary sewer projects funded through debt proceeds.
These projects include manhole rehabilitation, sewer lining and repair, and sanitary sewer
extensions.
62390290
Account 761001 provides funding for debt issuance costs.
62396290
Account 741000 provides for transfer of funds to the Debt Service Fund.
Sewer Constr 7-15 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
7-16
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Merchandising Fund
STATMENT OF FUNCTIONS
Ordinance 11-93 authorized the establishment of the Merchandising Fund. Dublin merchandise
is available for resale. The revenue from the sale of the merchandise is used to purchase
merchandise, as the intent of the merchandising campaign is to be self-supporting.
NOTES AND ADJUSTMENTS:
The City of Dub/in merchandise is no longer handled through Communications and Public
Information. The Department of Finance has contacted the State Auditor's Olfce to confirm the
proper way to dose this Fund. Therefore, no revenue or expenditures were budgeted for 2019.
Merch 7-17 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017 2018 2018 2019
Actual Budget Revised Budget Department
Budget
630 Merchandising
10 City Manager
Contractual Services
713005 Misc. Contract. Serv. 34 0 0 0
Contractual Services Total:
City Manager Total:
Merchandising Total:
7-18
34 0 0 0
34 0 0 0
34 0 0 0
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Merchandising Fund
BUDGET SUMMARY:
63010130
Account 721002 provides funding to buy merchandise for resale. This Fund will be
dosed in 2019.
Merch 7-19 11/19/18
THIS PAGE LEFT BLANC INTEMIGNALLV
Clty Of
Iblin
OHIO, USA
7zo
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service / Employee Benefits Self -Insurance
STATEMENT OF FUNCTIONS
The Employee Benefits Self -Insurance Fund has been established to account for monies received
from other funds as payment for providing medical, dental and vision benefits. The Employee
Benefits Self -Insurance Fund makes payments for services provided to employees (claims), the
third party administrator(s) and for stop -loss coverage. The budgeted amounts are based on the
expected dollar value of claims that would be paid under the plan, third party administrator fees,
and the premium for stop -loss insurance. 'Premiums" are charged to benefit accounts based on
the estimated cost of coverage. In 2018 funds have been programmed for all non-union personnel
and all union personnel, including the United Steelworkers of America, the Fraternal Order of Police
- Capital City Lodge No. 9, and the Fraternal Order of Police — Ohio Labor Council to participate in
the City-wide Consumer Driven Health Plan with Health Savings Accounts and Healthy By Choice
Plus (HBC Plus) Program. The Employee Benefits Self -Insurance Fund will continue the wellness
benefit and the child care Flexible Spending Object account benefit for all full-time employees who
participate in HBC Plus. The City-wide health plan includes an optional Health Savings Account
(HSA) or Health Reimbursement Account (HRA) and will include three funding levels to match the
three HSA employer contribution levels for a single employee, an employee who has a Family, but
no spouse and an employee with family including a spouse.
PERSONNEL DATA 2018 2019
POSITION TITLE CURRENT NUMBER ADOPTED
Wellness and Benefits Coordinator 1 1
TOTAL 1 1
NOTES AND ADJUSTMENTS:
The annual funding level for 2019 for all employee groups is as follows:
Single $ 10,480
Family $ 23,925
In order to ensure the proper level of reserves, the funding level was increased for 2018 by
approximately 14.16% for single coverage and 7.19% for family coverage. These increases were
based on projections from United Health Care and Oswald Consulting for the upcoming benefit
year, and an assessment of the previous year's fund balances. Those increases were intended to
strengthen the fund balance of the Employee Benefits Self -Insurance Fund going into 2019. The
increases, along with a decrease in projected medical and Rx claims per -employee -per -month for
2019 have afforded the rates for 2019 to return to their previous levels, closer to the 2017 funding
level. The funding level for single cover will decrease 11.74% for 2019, and the family coverage
will decrease by 6.68% for 2019.
The fund balance of the Employee Benefits Self -Insurance Fund is monitored continuously during
the year. If additional contributions should become necessary, the annual funding rate will be
adjusted accordingly with the approval of City Council.
Int Sery 8-1 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
701 Self Insurance - Employee Bens
10 City Manager
Personal Services
701101 Full Time Salaries/Wages
52,055
60,350
60,350
63,570
701201 Employee Benefits
15,058
35,770
35,770
34,190
702000 Training/Travel
2,010
5,000
5,000
0
Personal Services Total:
69,123
101,120
101,120
97,760
Contractual Services
713005 Misc. Contract. Serv.
141,023
140,180
230,241
156,180
714003 Third Party Administrator
238,346
242,320
262,354
242,320
714005 Medical Dental Rx Vision
4,242,028
4,713,700
4,664,204
4,746,590
714008 Stop Loss Coverage
807,372
1,090,730
1,126,168
1,264,470
714010 Employer HSA Contribution
1,064,125
1,183,185
1,171,185
1,233,750
Contractual Services Total:
6,492,894
7,370,115
7,454,152
7,643,310
City Manager Total:
6,562,017
7,471,235
7,555,272
7,741,070
20 Finance
Transfers/Advances
742000 Advances Expense
450,000
0
0
0
Transfers/Advances Total:
450,000
0
0
0
Finance Total:
450,000
0
0
0
Self Insurance - Employee Bens Total:
7,012,017
7,471,235
7,555,272
7,741,070
HN
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service/ Employee Benefits Self Insurance
BUDGET SUMMARY:
70110120
• Account 701101 provides funding for staffing reflected in the Personnel Data and Notes and
Adjustments.
• Account 702000 provides funding for attendance annual professional development
conferences.
• Account 713005 provides funding for miscellaneous contracted service includes funding for
the City's comprehensive wellness programs. Funding is included for continuation of the on-
site screenings, various educational classes, fitness programs and other wellness related
counselling sessions. Also funded is continuation of professional benefits consultation,
continuation of return on investment analysis, and further review of plan design.
• Account 714003 reflects funding for third -party administration fees from United Health Care
(UHC), Envision Rx and EBMC, the administrator of the City's flexible spending programs
and vision services benefit. Also included is third -party administration for the short-term
disability program.
• Account 714005 includes funding for the all medical, dental, pharmacy and vision claims.
• Account 714008 provides funding for a stop -loss insurance policy to protect the City against
catastrophic or extraordinarily high cost claims.
• Account 714010 provides funding for the employer contributions (funded at 100%) for HSA
contribution.
Int Sery 8-3 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
PERFORMANCE MEASURES:
Dublin's Healthy by Choice Wellness Program and Benefit plan design continues to offer value
keeping healthcare costs steady. In 2017 the city had a 99.4 participation rate with our wellness
program. Out of 360 employees on the City's health insurance plan 358 participated in wellness
activities such as health screenings, preventive care exams, over 30 Healthy by Choice classes,
small group fitness programs, yoga, employee Olympics, and much more.
The City's continued focus on wellness and preventive care continues to exceed industry norms
with over 95% of employees completing a preventive wellness visit with their primary care
physician. The charts below indicate the United Health Care book of Business and compares their
norms with the City of Dublin employee norms. We continue to exceed every category. This high
compliance results in early disease detection and preventive care helps bend the curve of
healthcare costs.
Current evidence suggests that high deductible health plans, like the one offered at the City of
Dublin, are associated with lower health care costs as a result of reduction in the use of health
services, including appropriate services. An example of this is the increase of virtual visit usage,
which saves the City of Dublin health plan and the employee money.
Jrevention & Wellness Compliance
100%
90% ♦ 93.0%
80% ♦ 82.1 %
73.0%
70%
60%
50%
40%
30%
20%
10%
0%
70.9%
61.3%
YO
95.1%
81.9%
81.1%
70.5%
♦ 70.5%
164.6%
Cercivcal Cancer Cholesterol Colorectal Mammography Wellness Summary
Screening 3 Yr Screening 2 Yr Screening 2 Yr Screening 2 Yr
■ Client Compliance ■ Norm Compliance ♦ Healthy People 2020 Target
Employee and spouse engagement in the Healthy by Choice wellness program has had a significant
positive impact on the City's claim's cost. The continued focus on preventive care and education
will increase our trend of healthy members and at least maintain, if not improve, overall claims
costs.
Int Sery 8-4 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
The composition of our City workforce and their families fluctuate annually. In 2016, our covered
lives increased from 991 to 1,005. The average age of our covered employees is 45.5 years and
33.3% of our covered employee population is female, while 66.7 is male. In 2016 we saw a 9%
decrease in Emergency Room visits. We are proud to report that over 95% of covered members
who are over the age of 18, have engaged in Wellness visit, which is 30.5% higher than United
Health Care's Book of Business. This is a direct result of our strong wellness program, support
from senior leadership, and continuous communication with our employees and their families.
Clinical Wellness Compliance
90.2% 92.6% 89.0% 90.2% —o
0
7.5%
6_ ■ 6— ■ ■ 58.6% ■ 64-6%
50.1%
Adult Preventative Adult Preventative Adult Preventative Adult Preventative Wellness Summary 2
Visits -Spouse <40 Visits -Spouse >40 Vists - Subscriber < Vists - Subscriber> Yr
40 40
■ Client Compliance ■ Norm Compliance
The results of our "Healthy by Choice" program's biometric screenings of major risk factors are
also indicative of a positive impact on the health of our workforce and their spouses. The 2017
biometric results indicate our employee population risk. The chart below specifically depicts what
percentage of our population met the health factor guidelines for A1C (diabetes risk), BMI, Blood
Pressure, Total Cholesterol, and Tobacco Use. From this information, coupled with our medical
spend, we determine what areas of focus the Healthy by Choice program will make for the coming
year. We will continue to encourage participation in weight management, exercise, stress
reduction, financial wellness, and the total well-being of our employees and their spouses.
Int Sery 8-5 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
Health Factor Results
100%
85%
80% M
60% M
58%
40%
26%
20%
0%
A1C Blood Pressure BMl/weight
97%
b4%
Tobacco Use Total Cholesterol
Human Resources continues to implement innovative strategies and techniques to engage our
employees in programs that will make them better health care consumers, which directly impacts
the cost of the medical plan. In 2017, our generic drug utilization increased to 88.6%, a .5%
increase from 2017. This resulted in a $30,000 savings. In 2018, the City implemented a quantity
level limit and duration program, a limited pharmacy network, and an exclude at launch program,
which is projected to have saved the City $74,000. In 2019, all employees will undergo a benefit
education class to ensure they have the most up to date information on how to be a good medical
consumer.
Int Sery 8-6 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service/ Workers' Compensation Fund
STATEMENT OF FUNCTIONS
The Workers' Compensation Fund has been established to cover the costs associated with the City's
Workers' Compensation coverage under a self-insurance plan. Funds are transferred from the
General Fund to cover premiums, claims, and third party administration fees associated with the
City's Workers' Compensation coverage.
NOTES AND ADJUSTMENTS:
This budget reflects estimated costs for the City's Self -Insurance Workers' Compensation coverage
which includes expected medical expenses and compensation associated with work-related injuries
and illnesses from January 1, 2019 - December 31, 2019. This budget also reflects estimated fees
for excess workers' compensation insurance coverage and volunteer insurance coverage.
Int Sery 8-7 11/19/18
2019 Operating Budget - City of Dublin, Ohio
Contractual Services Total: 133,867 299,450 300,807 240,150
City Manager Total:
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Self Insurance - Workers' Comp Total:
133,867
299,450
300,807
Budget
703 Self Insurance - Workers' Comp
10 City Manager
Contractual Services
713005 Misc. Contract. Serv.
0
6,000
6,000
6,000
714003 Third Party Administrator
17,993
46,650
46,650
46,650
714007 Other Claims
51,508
158,000
158,000
100,000
714008 Stop Loss Coverage
64,366
88,800
90,157
87,500
Contractual Services Total: 133,867 299,450 300,807 240,150
City Manager Total:
133,867
299,450
300,807
240,150
Self Insurance - Workers' Comp Total:
133,867
299,450
300,807
240,150
8-8
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service/ Workers' Compensation Fund
BUDGET SUMMARY:
70310120
• Account 713005 provides funds for investigation of fraudulent claims.
• Account 714003 includes the administrative fee for the self-funded program, independent
medical evaluations of injured employees, and administrative fees for the state tail fund.
• Account 714007 funds medical and indemnity reserves for prior year claims, and estimated
2017 claims.
Account 714008 includes the required payment to the state guarantee fund and the state
fee for a self-insured plan. Also included are the excess coverage premium and volunteer
coverage premium.
Int Sery 8-9 11/19/18
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
PERFORMANCE MEASURES:
Percent Change in Number of Worker's Compensation Claims Filed (including annual costs)
*As of 911012018
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
-$100,000
Annual Self Insurance Cost Savings FY 2009 - 2018
$788,410
185
................0.......................
2010 2011 2012 2013 2014 2015
--O--Total ......••• Linear (Total)
$360,709
$368,974
......................
$62,318
2018
The City collects this information to perform cost comparisons of Self Insured Workers'
Compensation system vs. traditional State Funded system costs. This information is also useful in
projecting future costs, benchmarking with similar Cities/Municipal operations, City Safety
Committee discussion topics and identification of future safety training needs.
The reason for the drop in cost savings in years 2011,2012,2015 and 2016 is that the Bureau of
Worker's Compensation (BWC) issued a rebates to all "State Funded" BWC programs.
Int Sery 8-10 11/19/18
FY 2010
FY 2011
FY 2012
FY 2013
FY 2014
FY2015
FY2016
FY2017
FY2018*
# of Worker's
Compensation
30
31
25
29
22
24
23
25
11
Claims
Total Self
Insured Cost
$161,871
$190,975
$230,135
$223,022
$200,042
$157,981
$146,102
$158,749
$119,180
Percent
Change in
(18%)
19%
20%
(4%)
(10%)
(21%)
(8%)
8%
(26%)
Insured Cost
*As of 911012018
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
-$100,000
Annual Self Insurance Cost Savings FY 2009 - 2018
$788,410
185
................0.......................
2010 2011 2012 2013 2014 2015
--O--Total ......••• Linear (Total)
$360,709
$368,974
......................
$62,318
2018
The City collects this information to perform cost comparisons of Self Insured Workers'
Compensation system vs. traditional State Funded system costs. This information is also useful in
projecting future costs, benchmarking with similar Cities/Municipal operations, City Safety
Committee discussion topics and identification of future safety training needs.
The reason for the drop in cost savings in years 2011,2012,2015 and 2016 is that the Bureau of
Worker's Compensation (BWC) issued a rebates to all "State Funded" BWC programs.
Int Sery 8-10 11/19/18
T
a
n
n
a
I
T
C
3
a
Vi
2019 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Fiduciary Funds
Fiduciary funds are used to report assets held in a trustee or agency capacity for others and
therefore cannot be used to support the government's own programs. They are considered clearing
accounts for which the City has custodial responsibility.
These Funds reflect the cost of reimbursing developers for the cost of installing certain public
improvements (such as water and sewer reimbursement, roadway construction, etc.) and for
refunding permit bonding fees deposited with the City to ensure completion of a project. A specific
agency fund has been established for the collection of taxes on behalf of the Dublin Convention &
Visitors Bureau, the tracking of unclaimed funds, the collection and distribution of a building
surcharge mandated by State law, and for the agency fund to track the revenue and expenditures of
the Central Ohio Interoperable Radio System (COIRS). A separate fund has also been established for
the PACE special assessment collected through Franklin County.
NOTES AND ADJUSTMENTS:
Agency 9-1 11/19/18
2019 Operating Budget - City of Dublin, Ohio
2017 2018 2018 2019
Actual Budget Revised Budget Department
Budget
803 Unclaimed Monies
20 Finance
Other Charges and Ex
755002 Refunds- Gen. Unclaim. Chk 0 250 10,250 250
755003 Refunds- Unclaim. Payroll 0 0 1,500 0
755004 Refunds- Unclaim. Inc. Tax 0 20,000 20,000 20,000
Other Charges and Ex Total:
Finance Total:
Unclaimed Monies Total:
9-2
0 20,250 31,750 20,250
0 20,250 31,750 20,250
0 20,250 31,750 20,250
2019 Operating Budget - City of Dublin, Ohio
2017 2018
2018
2019
Actual Budget
Revised Budget
Department
Budget
804 Convention and Visitors Bureau
20 Finance
Other Charges and Ex
751008 Dubl Conv and Vis Bureau
1,111,963 1,133,000
1,133,000
1,300,000
Other Charges and Ex Total:
Finance Total:
Convention and Visitors Bureau Total:
9-3
1,111,963 1,133,000 1,133,000 1,300,000
1,111,963 1,133,000 1,133,000 1,300,000
1,111,963 1,133,000 1,133,000 1,300,000
2019 Operating Budget - City of Dublin, Ohio
Contractual Services Total:
2017 2018
2018
2019
610,000
Actual Budget
Revised Budget
Department
Budget
805 Agency
0
800
800
20 Finance
755005
Refunds- Conditional Occup
484,900
Contractual Services
465,000
465,000
755006
711004 Sewer Tap Paybacks
785,369 610,000
610,000
610,000
Contractual Services Total:
785,369
610,000
610,000
610,000
Other Charges
and Ex
755000
Refunds
0
800
800
800
755005
Refunds- Conditional Occup
484,900
365,000
465,000
465,000
755006
Refunds- Residential 1%
8,068
6,000
6,000
6,000
755007
Refunds- Commercial 3%
33,469
30,000
30,000
30,000
755008
Refunds- Park/CRC Deposits
108,480
88,700
88,700
88,700
755010
Refunds- Theater Admission
2,940
2,000
2,000
2,000
755012
Refunds- Washington Twp.
16,080
12,000
17,500
12,000
755013
Refunds- Hydrant Permit
0
300
300
300
755014
Refunds- School Programs
62,639
55,000
55,000
55,000
755015
Refunds -Vendor Bonds
500
500
500
500
755024
Crawford Hoying Bridge Pk Ext
681,810
0
1,175,826
0
755025
Washington Twshp Membrane Insp
900
0
1,000
0
755026
Bridge Park NCA Charges
0
0
55,000
55,000
Other Charges and Ex Total: 1,399,785 560,300 1,897,626 715,300
Finance Total: 2,185,154 1,170,300 2,507,626 1,325,300
Agency Total:
2,185,154 1,170,300 2,507,626 1,325,300
2019 Operating Budget - City of Dublin, Ohio
2017
2018
2018
2019
Actual
Budget
Revised Budget
Department
Budget
807 C.O.I.R.S.
20 Finance
Contractual Services
713001 Accounting/Auditing Services
3,221
4,500
4,500
4,500
713002 Legal Services
6,867
8,000
9,000
6,500
713004 Other Professional Services
14,318
34,500
81,340
31,500
714001 Insurance and Bonding
9,285
15,000
16,715
14,000
717005 Utilities- Other Fuel Types
5,563
10,000
10,758
12,000
Contractual Services Total:
39,254
72,000
122,313
68,500
Supplies
724003 Equipment Maintenance
196,749
242,000
264,000
249,000
Supplies Total:
196,749
242,000
264,000
249,000
Capital Outlay
731000 Furniture/Equipment
144,619
0
433,856
0
Capital Outlay Total:
144,619
0
433,856
0
Finance Total:
380,621
314,000
820,169
317,500
C.O.I.R.S. Total:
380,621
314,000
820,169
317,500
9-5
2019 Operating Budget - City of Dublin, Ohio
2017 2018 2018 2019
Actual Budget Revised Budget Department
Budget
817 Property Assessed Clean Energy
70 Development
Contractual Services
713005 Misc. Contract. Serv. 0 0 53,000 254,745
Contractual Services Total:
0
0
53,000
254,745
Development Total:
0
0
53,000
254,745
Property Assessed Clean Energy Total:
0
0
53,000
254,745
9-6
4
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS AND ACRONYMS
While not all-inclusive, this glossary is
provided to assist the reader with
definitions of some unfamiliar terms
used in the budget document
Accrual Basis — a basis of accounting in
which transactions are recognized at the
time they are incurred or obligated, rather
then when cash is received or spent.
Agency Fund - a type of fiduciary (trust)
fund used to account for assets held by the
City as an agent for individuals, other
governments and/or other funds.
Appropriation — authorization from the
legislative authority (City Council) to
expend funds for a specific purpose or
category of purposes. Appropriations are
for the current fiscal year and lapse at the
end of the fiscal year if not obligated for a
specific purpose.
APWA — the American Public Works
Association is a not-for-profit,
professional organization of public works
agencies, private companies, and
individuals dedicated to promoting
professional excellence and public
awareness through education, advocacy
and the exchange of knowledge.
ASE — the National Institute for
Automotive Service Excellence is a
professional certification group that
certifies professionals and shops in the
automotive repair and service industry in
the United States and part of Canada. The
organization aims to improve the quality of
vehicle repair and service through the
testing and certification of service
professionals.
Balanced Budget — occurs when planned
expenditures equal anticipated revenues.
Bond — a written promise to pay a
specified sum of money, called the face
value or principal amount, at a specified
date or dates in the future called the
maturity date(s), together with the periodic
interest at a specified rate. Note: The
difference between a note and a bond is
that the latter runs for a longer period of
time and requires greater legal formality.
Bond Rating — a measure of the City's
credit -worthiness determined by
established outside agencies by reviewing
the City's financial viability and practices.
A high bond rating results in favorable
interest rates when the City borrows
funding for long term capital projects.
Budget — the financial operating plan for a
given time period which provides estimates
of expenditures and revenues for that time
period and outlines the assumptions under
which those estimates were made.
Budget Amendment — a formal change
of budgeted appropriations requiring
legislative approval.
Budget Calendar — the schedule of key
dates that are followed in the preparation
and adoption of the budget.
Budgetary Basis — the basis under which
the budget estimates are made.
Capital Asset (as defined by the City
of Dublin) — tangible property, obtained
or controlled as a result of past
transactions, events or circumstances,
which will benefit the City for a period of
more than one (1) year and has a cost or
dollar value of $1,000 or more.
Capital Outlay — a category of
expenditures that includes items greater
than a certain value and/or expected to
last for greater than a specified time
period.
Capital Improvements Program (CIP)
—issued separately on an annual basis, but
in coordination with the operating budget
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS AND ACRONYMS
document, the CIP is the five-year plan for system with the City of Worthington's three
infrastructure and other long term channel conventional radio system and
investments such as roadways, technology, interconnected with the Motorola P25
vehicles, parks, etc. master site located in Delaware County.
Capital Improvements Tax Fund -
represents the 25% of the local income tax
collected for the purpose of funding capital
improvements.
Capital Projects Fund - used to account
for the financial resources to be used for
the acquisition or construction of major
capital facilities other than those financed
by Proprietary Funds and Trust Funds.
Capital Project — a major construction,
acquisition, or renovation activity that adds
value to or significantly increases the
useful life of the government's physical
assets.
Cash basis — a basis of accounting or
budgeting in which transactions are
recognized only when cash is increased or
decreased.
Cemetery Fund - a fund provided to
account for revenue received from the sale
of cemetery lots and interment fees.
Expenditures are restricted to the
maintenance of the City's cemeteries.
Cemetery Perpetual Care Fund -
established in order to set aside funds so
that when all the City's cemetery burial lots
are sold, funds remain to properly maintain
all cemetery lots in perpetuity.
City Charter — a document ratified by a
vote of the people that outlines the
guidelines and policies under which a city
will operate.
COIRS — the Central Ohio
Interoperable Radio System (CCIRS)
originally established between the City of
Dublin, the City of Worthington and
Delaware County. The City of Dublin
merged their four channel trunked radio
Council -Manager form of government
— the form of government in which an
elected City Council hires a professional
city manager to serve as the chief
administrative official for the City, as
opposed to an elected mayor.
Contingency — a budgeted reserve set
aside for emergencies or unforeseen
expenditures not otherwise included within
the budget.
Cost of Services Study — study
conducted each year to determine the fees
to be charged for various programs and
services throughout the City. This study is
a comprehensive review of the allocation of
City costs to all City programs to ensure
that fees charged accurately reflect the
costs associated with provision of that
service or program.
Debt — money owed; also known as a
liability.
Debt Service — payment of principal and
interest on borrowed funds according to a
predetermined schedule.
Debt Service Fund — used to account for
resources set aside to fund debt service
and actual principal and interest payments.
DEC - the Dublin Entrepreneurial
Center (DEC) was launched in March
2009 as a partnership between the City
of Dublin and TechColumbus. The DEC is
located at 565 Metro Place South and
provides services and promotes an
environment for potential entrepreneurial
and technology development resulting in
more new businesses and job creation in
Dublin and the Columbus region.
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS AND ACRONYMS
Dublin Convention and Visitors
Bureau Fund - accounts for 25% of the
tax imposed on establishments that
provides sleeping accommodations for
transient guests and is due to the Dublin
Visitors and Convention Bureaus as
required by state law.
Employee Benefits Self -Insurance
Fund — includes monies received from
other funds as payment for providing
medical, dental and vision benefits. The
Employee Benefits Self -Insurance Fund
may make payments for service provided
to employees, for reimbursements to
employees who have paid providers, to
third party administrators for claim
payment or administration, for stop -loss
coverage, or any other similar purposes.
Encumbrance — the commitment of
appropriated funds to purchase an item or
service; to encumber funds means to
commit them for a specified future
expenditure.
Enforcement and Education Fund -
provided to account for revenue received
from penalties assessed in accordance with
violations involving Section 4511.19, Ohio
Revised Code. Expenditures are restricted
to educating the public of laws governing
the operation of a motor vehicle while
under the influence of alcohol and other
information relating to the operation of a
motor vehicle and the consumption of
alcoholic beverages.
Enterprise Fund - used to account for
operations that are financed and operated
in a manner similar to private business
enterprises - where the intent is the costs
of providing goods or services to the public
on a continuing basis be financed or
recovered primarily through user charges.
Expenditure — the payment for goods or
services; in a cash — based budget such as
the City of Dublin's, expenditures are
recognized only when the cash payment
for the cost of goods received or services
rendered is made.
Fiduciary Fund — any fund held in a
fiduciary capacity, ordinarily as agent or
trustee. Also called Trust and Agency
Funds.
Fiscal Year — the twelve-month period
designated as the operating year for
accounting and budget purposes; in the
case of the City of Dublin, January 1 —
December 31, or calendar year.
Full — Time Equivalent (FTE) —
represents an employee working a
standard 40 -hour workweek, or its equal in
terms of hours comprised of more than
one employee.
Fund — the basis on which the
governmental accounting system is
organized; an independent financial and
accounting entity with a self -balancing set
of accounts in which transactions relating
to resources, expenditures, assets and
liabilities are recorded. Funds are
established to account for the use of
restricted revenue sources and to carry on
specific activities.
Fund Balance — amounts shown as fund
balance represent monies which remain
unspent after all budgeted expenditures
have been made.
General Fund — the general operating
fund used to fund public services used to
account for all financial resources except
those required to be accounted for in
another fund.
General Obligation Debt — debt backed
by the full faith, credit and taxing power of
a government.
General Obligation Debt Service Fund
— accounts for the accumulation of
resources and payment of general
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS AND ACRONYMS
obligation bond principal and interest from
governmental resources.
GFX — an abbreviation of graphics.
Governmental Accounting Standards
Board (GASB) — the independent agency
established under the Financial Accounting
Foundation in 1984 as the official body
designated to set accounting and financial
reporting standards for state and local
governments.
Governmental Funds — a generic
classification used by the GASB to refer to
all funds other than proprietary and
fiduciary funds. The General Fund, special
revenue funds, capital project funds, and
debt service funds are types of funds
referred to as "governmental funds."
Grant — a contribution by a government or
other entity to support a particular
function.
High Deductible Health Plan — a health
insurance policy that requires the
policyholder to pay more out-of-pocket
medical expenses but usually has lower
premiums than traditional health insurance
plans.
Home Rule — the term used to describe
the powers of municipal corporations
operating under a charter which provides
for or authorizes a method of procedure in
the passage and publication of legislation,
the making of improvements, and the
levying of assessments differing from the
method prescribed by general law, may
pass and publish such legislation, make
such improvements, and levy such
assessments under the general law or in
accordance with the procedure provided
for or authorized by its charter.
Hotel Motel Tax Fund — fund into which
taxes derived from hotel room stays (bed
taxes) are deposited; this fund accounts
for 75% of the tax imposed on
establishments that provide sleeping
accommodations for transient guests.
Expenditures are restricted to the
advancement of cultural development,
beautification of public property,
improvement of the historic district and
any other project or expenditure which
would enhance the City's appeal to visitors
and tourists.
ICF - the Intelligent Community
Forum (ICF), is a New York -based think
tank dedicated to studying the use of
information and communications
technology to create the community of the
21st Century. The Intelligent Community
Lifetime Achievement Award is given by
ICF's founders to those who quietly and
tirelessly dedicate their careers to
improving their communities in ways that
exemplify the global Intelligent Community
movement.
Income Tax Revenue Sharing Fund —
fund into which income taxes to be shared
with Dublin City Schools in conjunction
with certain economic development
agreements are deposited for payment to
the schools.
Infrastructure — the physical assets of a
government, including but not limited to
public buildings, streets, curbs and traffic
control devices, water and sewer facilities,
and parks and public lands.
Interest — a fee for the use of money
over time. It is an expense to the
borrower and revenue to the lender. Also,
money earned on a savings account.
Internal Service Fund - used to account
for the financing of goods or services
provided by one department or agency of
the City to other departments or agencies
on a cost -reimbursement basis. Charges
are intended only to recoup the total cost
of such services.
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS AND ACRONYMS
Lapse of Appropriation — the expiration
of appropriation authority at the end of the
fiscal year if it is neither expended nor
encumbered for a specific purpose.
Law Enforcement Trust Fund -
accounts for all cash or cash proceeds that
are a result of contraband property
seizures and forfeitures of property.
Major Funds - Many local
governments manage and account for
their financial activities in a limited
number of funds --designated as major
funds as recommended by the GASB.
Mandatory Drug Fine Fund - includes
revenue from mandatory fines imposed for
drug offense convictions in accordance
with Section 2925.03, Ohio Revised Code.
Expenditures are restricted to law
enforcement efforts pertaining to drug
offenses.
Mayor's Court Computer Fund —
represents an additional fee collected for
computerization of the Mayor's Court in
accordance with Ohio Revised Code
Section 1901.261.
Merchandising Fund - fund for receipts
from sales of Dublin -related merchandise
and related costs.
NAFA — the National Association of
Fleet Administrators is a not-for-
profit, individual membership
professional society for professionals
who manage fleets of automobiles,
SUVs, trucks, vans and a wide range of
specialized mobile equipment for
organizations in the United States and
Canada.
NECC - the Northwest Emergency
Communications Center (NRECC) is the
primary public safety dispatch center for
the City of Dublin, City of Hilliard,
Washington Township and Norwich
Township. Located inside the Dublin
Justice Center, NRECC was formed in
October 2013 when Dublin began providing
dispatching services for Norwich Township
Fire and became the primary 9-1-1
answering point for all of Hilliard.
Dispatching for Hilliard Police started in
January of 2014.
OCM — an abbreviation for the Office of
the City Manager.
Operating Expenditure — costs of
personnel, materials, services and
equipment required for a City unit to
function.
Operating Revenue — income received
by the government to pay for ongoing
operations, including items such as taxes,
fees for services, investment earnings,
grant revenues, etc.
Operating Transfer — an amount moved
from one fund to another to support the
funding of services in the recipient fund.
Parkland Acquisition Fund — created to
account for property taxes and
development fees collected for the purpose
of funding acquisition of recreational
facility sites, open space, and/or parkland.
PCI - the Pavement Condition Index
(PCI) provides a numerical rating for the
condition of road segments within the road
network, where 0 is the worst possible
condition and 100 is the best.
Performance Measurements — any
systematic attempt to learn how
responsive a government's services are to
the needs of the residents through use of
standards, workload indicators, etc.
Permissive Tax Fund - accounts for
permissive tax fees received in addition to
the motor vehicle license tax.
Expenditures are restricted to construction
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS AND ACRONYMS
or permanent improvements of the streets
and state highways within the City.
Personal Services — a category of
expenditures that represents the amounts
paid for all costs associated with personnel,
including wages and benefits paid by the
City.
Policy — a guiding principal which defines
the underlying rules which will direct
decision-making processes.
Principal — the unpaid balance on a loan,
not including interest; the amount of
money invested.
Program — a group of related activities
intended to accomplish a specific objective.
Recreation Fund - created to account for
revenues and expenditures for parks and
recreation programs and activities,
including the Community Recreation
Center.
Reserve — funds set aside that are
earmarked for a specific future use.
Revenue — sources of income received
during a fiscal year, operating transfers
from other funds, and other financing
sources such as the proceeds derived from
the sale of fixed assets.
Safety Fund - accounts for revenues and
expenditures for the operations of the
City's Police Department. Major revenue
sources are property taxes and subsidies
from the General Fund.
Service Payment — payment made in lieu
of real estate taxes for purposes of retiring
debt for improvements in a designated tax -
increment financing (TIF) district.
Sewer Fund - provided to account for
capacity charges for connecting into the
sewer system and the costs associated
with the maintenance and repair of the
City's sewer lines.
Special Assessment Debt — debt issued
for a specified purpose and based on
collection of taxes levied against a pre-
determined set of properties for that
purpose.
Special Assessment Debt Service
Fund - provided to account for the
accumulation of resources and payment of
special assessment bond principal and
interest from special assessment levies
with governmental commitment.
Special Revenue Fund - used to account
for the proceeds of specific revenue
sources (other than expendable trusts or
major capital projects) that are legally
restricted to expenditures for specified
purposes.
State Highway Improvement Fund -
provided to account for the allocation of
revenues derived from motor vehicle
license fees and gasoline taxes.
Expenditures are restricted by state law to
maintenance and repair of state highways
within the City.
Street Maintenance and Repair Fund -
provided to account for the allocation of
revenues derived from motor vehicle
license fees and gasoline taxes.
Expenditures are restricted by state law to
maintenance and repair of streets within
the City.
Swimming Pool Fund- includes revenues
and expenditures for outdoor swimming
pool programs and activities at both
outdoor facilities, excluding the capital cost
of the swimming pool.
Tax -increment financing (TIF) - a
method used for funding public
improvements whereby real estate tax
revenue increases resulting from those
2019 OPERATING BUDGET — CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS AND ACRONYMS
improvements are directed toward paying
for those improvements.
Transfers — an appropriation to or from
another fund. A transfer is the movement
of money from one fund to another to
wholly or partially support the functions of
the receiving fund.
Unencumbered Balance — the remaining
balance within a fund that is not obligated
for any other purpose.
User Fee (or charge) — the payment of a
fee for direct receipt of a public service by
the party who benefits from the service.
Water Fund - provided to account for the
collection of a user surcharge, permit fees
and the costs associated with the
maintenance and repair of the City's water
lines.
Workers' Compensation Self -
Insurance Fund — fund for the
accumulation of funds to provide for
payment of claims and other costs
associated with the City's self-insured
workers compensation program.
THIS PAGE LER BLANC IMEMIGNALLV
Clty Of
Iblin
OHIO, USA