Resolution 069-18RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO
Resolution No.
69-18
Passed ,
A RESOLUTION ACCEPTING THE LOWEST AND BEST BID
FOR THE DUBLIN ARTS COUNCIL ENTRY PLAZA
IMPROVEMENTS AND AUTHORIZING THE CITY MANAGER
TO ENTER INTO A CONTRACT FOR THE PROJECT.
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter, for the Dublin Arts
Council Entry Plaza Improvements; and
WHEREAS, Council has determined that the base bid in the amount of $166,513.00
submitted by Builderscape, Inc. is the lowest and best bid; and
WHEREAS, this project was programmed in the 2018 Bed Tax Fund; and
WHEREAS, funding will be available in the Capital Improvements Tax Fund.
NOW, THEEFORE, BE IT RESOLVED by the Council of the City of Dublin, State
of Ohio, of the elected members concurring, that:
Section 1. The base bid in the amount of $166,513.00 submitted by Builderscape,
Inc. is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract with
Builderscape, Inc. for the Dublin Arts Council Entry Plaza Improvements as specified
within the bid proposal and the City's bid documents on file in the Department of
Parks & Recreation.
Section 3. This Council further hereby authorizes and directs the City Manager, the
Director of Law, the Director of Finance, the Clerk of Council, or other appropriate
officers of the City to prepare and sign all other agreements and instruments and to
take any other actions as may be necessary to implement this Resolution and
complete the Project.
Section 4. This Resolution shall take effect and be in force upon passage in
accorqtajnce with Section 4;04(a) of the Revised Charter.
P�e� this � � 0/yof X60elpthicl' . 2018
yor — Priming Officer
ttest:
Clerk of Council
10 of Dublin
Office of the City Manager
5200 Emerald Parkways Dubin, OH 43017-1090
Phone: 614.410.4400 • Pax; 614,410.4490
To: Members of Dublin City Council
From; Dana L, McDaniel, City Manag
Date, November 13, 2018
Initiated By: Matt Earman, Director of Parks & Recreation
Shawn Krawetzki, Landscape Architect
Re; Resolution 6918 - Dublin Arts Council Entry Plaza Improvements
Background
CIl1�111�J
On Thursday, November 8, bids were opened for the Dublin Arts Council — Entry Plaza
Improvements project, Two (2) bids were received (Exhibit A). The funds for this project were
included in the 2018 CIP budget in the amount of $350,000 and the consultants estimate for the
project was just under $200,000 (including contingency and construction testing). Per (Exhibit A),
the bid amount was $166,51300 from Builderscape, Inc. Staff also requests an additional $17,000
for special inspections, materials testing, and construction contingency be included in the
encumbered funding.
The project consists of the materials and labor necessary for the construction of a natural stone
plaza and event area, natural stone -faced seat walls and columns, grass paving system,
landscape improvements and art display space. The project team met with the representatives
of the Dublin Arts Council multiple times throughout the design process to ensure their needs
and preferences are met. The attached map shows the location of the Dublin Arts Council
improvements site (Exhibit B), Complete construction details are available for review in the
Council Planning room.
The City of Dublin has worked with Builderscape, Inc. on a variety of other projects and has
successfully completed the work without any issues.
Recommendation
Staff recommends adoption of Resolution 6918, accepting Builderscape, Inc°s complete bid in the
amount of $166,51300 with an additional $17,000,00 to fund special inspections, material testing,
and construction contingency for a total of $183,513,00. With adoption, construction is anticipated
to commence this winter,
BIDS AS READ
Project Name: Dublin Arts Council Entry Plaza Improvements
Engineers Estimate Base Bid: $ 178,413.00
Bid Opening Date and Time: November 8 2018 @ 10:00am
der
Base Bid
Columbus Asphalt Paving, Inc.
$297,340.00
Builderscape Inc.
$166,513.00
Bid Opened by: Shawn Krawetzki Recorded by: Maria KeNar
Comments: Project will be awarded at the November 19, 2018 Dublin City Council Meeting
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12. CONTRACTOR SHALL REPAIR AT HIS OWN EXPENSE, ANY DAMAGE,
WHETHER INSIDE OR OUTSIDE OF THE PROJECT LIMITS, TO UTILITY
SYSTEMS, SURFACE PAVEMENTS, FIXTURES OR STRUCTURES THAT ARE
NOT SPECIFICALLY INDICATED TO BE REMOVED OR RELOCATED AS PART
OF THE PROJECT CONSTRUCTION. IN THE EVENT THAT ANY EXISTING
DRAINAGE STRUCTURES OR UTILITIES ARE DAMAGED AND THE
SERVICES DISRUPTED, THE LINES SHALL BE IMMEDIATELY REPAIRED
AND THE SERVICES RESTORED AS DIRECTED B THE OWNER'S
REPRESENTATIVE AT NO COST TO THE CITY.
/ ! 13. LOCATE AND PROTECT ALL EXISTING UTILITIES DURING
CONSTRUCTION UNLESS OTHERWISE NOTED. CONTRACTOR SHALL
RESPONSIBLE FOR DAMAGES TO EXISTING UTILITIES RESULTING FROM
CONSTRUCTION ACTIVITIES. CONTACT OHIO UTILITIES PROTECTION
SERVICE AT 1-800-362-2764, PRIOR TO EXCAVATION.
14. IN THE EVENT THAT DISCREPANCIES ARISE BETWEEN WHAT IS
SHOWN ON THE DRAWINGS AND ACTUAL FIELD CONDITIONS, THE
OWNER'S REPRESENTATIVE SHALL BE NOTIFIED IMMEDIATELY FOR
RESOLUTION.
15. ALL WALKWAYS AND HARDSCAPE ELEMENTS SHALL HAVE SMOOTH
CONTINUOUS CURVES AS INDICATED ON PLANS.
16. ALL CONCRETE SCORING IS PARALLEL AND PERPENDICULAR TO THE
WALK UNLESS OTHERWISE NOTED.
+ STEEL EDGING; 17. PROVIDE ISOLATION JOINT WHERE CONCRETE PAVING OR PAVING
L401 BASE MEETS A FIXED STRUCTURE (EXISTING OR PROPOSED).
J MATERIALS LEGEND
LIMITS OF CONSTRUCTION
TREE PROTECTION FENCE
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PAPAPAPAlflAIA EXISTING TREE TO REMAIN
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CONSTRU' /
CTION LIMITS A
SAN�SAN SAN SA� // CONCRETE PAVEMENT (EXISTING)
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CONCRETE PAVEMENT(PROPOSED)
BLUESTONE PAVERS(PROPOSED)
BLUESTONE PAVERS HEAVY DUTY(PROPOSED)
DECOMPOSED GRAN ITE PAVEMENT(PROPOSED)
�/ GRASSPAVE PAVERS (PROPOSED)
MATERIALS PLAN OVERALL PLANTING BEDS
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GENERAL NOTES
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1. CONTRACTOR SHALL BE RESPONSIBLE FOR BEING FAMILIARWITH
ALL DOCUMENTED UNDERGROUND UTILITIES, PIPES AND STRUCTURES.
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CONTRACTOR SHALL TAKE SOLE RESPONSIBILITY FOR ANY COST
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INCURRED DUE TO DAMAGE OF SAID UTILITIES.
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2. CONTRACTOR SHALL NOT WILLFULLY PROCEED WITH CONSTRUCTION
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AS DESIGNED WHEN IT IS OBVIOUS THAT UNKNOWN OBSTRUCTIONS
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AND/OR GRADE DIFFERENCES EXIST THAT MAY NOT HAVE BEEN KNOWN
DURING DESIGN. SUCH CONDITIONS SHALL BE IMMEDIATELY BROUGHT
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TO THE ATTENTION OF THE AUTHORIZED OWNER'S REPRESENTATIVE.
THE CONTRACTOR SHALL ASSUME FULL RESPONSIBILITY FOR ALL
NECESSARY REVISIONS DUE TO FAILURE TO GIVE SUCH NOTIFICATION.
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3. CONTRACTOR SHALL BE RESPONSIBLE FOR ANY COORDINATION
WITH SUBCONTRACTORS AS REQUIRED TO ACCOMPLISH PLANTING
OPERATIONS.
4. CONTRACTOR SHALL NOTIFY OWNER'S REPRESENTATIVE 48 HOURS
__-_
PRIOR TO COMMENCEMENT OF WORK IN ORDER TO COORDINATE
PROJECT OBSERVATION SCHEDULES.
5. ALL WORK TO BE PERFORMED BY LICENSED CONTRACTORS AND
EXPERIENCED WORKERS.
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6. REFER TO SPECIFICATIONS FOR ADDITIONAL INFORMATION.
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7. ALL DIMENSIONS ON THIS DRAWING ARE IN FEET AND INCHES
OON$T -
UNLESS OTHERWISE NOTED.
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8. ALL DIMENSIONS SHOWN REFERENCE EDGES OF PAVEMENT AND
FACE OF CURB UNLESS OTHERWISE NOTED.
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9. DO NOT SCALE DRAWINGS. UTILIZE DIMENSIONS INDICATED ON THE
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PLANS. THE CONTRACTOR SHALL COORDINATE ALL WORK AND BE
RESPONSIBLE FOR ALL METHODS„ MEANS, SEQUENCE, AND
PROCEDURES OF THE WORK.
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10. THE CONTRACTOR SHALL KEEP ALL DRAINAGE FACILITIES
WAYFINDING SIGN
AFFECTED BYTHEIR CONSTRUCTION OPERATIONS CLEAN AND FULLY
OPERATIONAL AT ALL TIMES.
11. THE LIMIT OF WORK LINE SHOWN DEFINES THE LIMITS OF WORK IN
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THIS CONTRACT. THERE MAY BE INSTANCES WHERE EROSION
OIDEVICES,
IOPERATIONS
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EXTEND BEYOND THE LIMITS LINE IN ORDER TO
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SUCCESSFULLY COMPLETE OPERATIONS AND/OR TIE INTO ADJACENT
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SYSTEMS.
12. CONTRACTOR SHALL REPAIR AT HIS OWN EXPENSE, ANY DAMAGE,
WHETHER INSIDE OR OUTSIDE OF THE PROJECT LIMITS, TO UTILITY
SYSTEMS, SURFACE PAVEMENTS, FIXTURES OR STRUCTURES THAT ARE
NOT SPECIFICALLY INDICATED TO BE REMOVED OR RELOCATED AS PART
OF THE PROJECT CONSTRUCTION. IN THE EVENT THAT ANY EXISTING
DRAINAGE STRUCTURES OR UTILITIES ARE DAMAGED AND THE
SERVICES DISRUPTED, THE LINES SHALL BE IMMEDIATELY REPAIRED
AND THE SERVICES RESTORED AS DIRECTED B THE OWNER'S
REPRESENTATIVE AT NO COST TO THE CITY.
/ ! 13. LOCATE AND PROTECT ALL EXISTING UTILITIES DURING
CONSTRUCTION UNLESS OTHERWISE NOTED. CONTRACTOR SHALL
RESPONSIBLE FOR DAMAGES TO EXISTING UTILITIES RESULTING FROM
CONSTRUCTION ACTIVITIES. CONTACT OHIO UTILITIES PROTECTION
SERVICE AT 1-800-362-2764, PRIOR TO EXCAVATION.
14. IN THE EVENT THAT DISCREPANCIES ARISE BETWEEN WHAT IS
SHOWN ON THE DRAWINGS AND ACTUAL FIELD CONDITIONS, THE
OWNER'S REPRESENTATIVE SHALL BE NOTIFIED IMMEDIATELY FOR
RESOLUTION.
15. ALL WALKWAYS AND HARDSCAPE ELEMENTS SHALL HAVE SMOOTH
CONTINUOUS CURVES AS INDICATED ON PLANS.
16. ALL CONCRETE SCORING IS PARALLEL AND PERPENDICULAR TO THE
WALK UNLESS OTHERWISE NOTED.
+ STEEL EDGING; 17. PROVIDE ISOLATION JOINT WHERE CONCRETE PAVING OR PAVING
L401 BASE MEETS A FIXED STRUCTURE (EXISTING OR PROPOSED).
J MATERIALS LEGEND
LIMITS OF CONSTRUCTION
TREE PROTECTION FENCE
4SA
PAPAPAPAlflAIA EXISTING TREE TO REMAIN
--------
--------------------
__
_ /��G
_ ___ _____ � OO DECIDUOUS TREE (PROPOSED)
/ ,r� DECIDUOUS SHRUB (PROPOSED)
CONSTRU' /
CTION LIMITS A
SAN�SAN SAN SA� // CONCRETE PAVEMENT (EXISTING)
SAN�SANWSAN�
CONCRETE PAVEMENT(PROPOSED)
BLUESTONE PAVERS(PROPOSED)
BLUESTONE PAVERS HEAVY DUTY(PROPOSED)
DECOMPOSED GRAN ITE PAVEMENT(PROPOSED)
�/ GRASSPAVE PAVERS (PROPOSED)
MATERIALS PLAN OVERALL PLANTING BEDS
Scale: 1" = 10'-0"
0
studios
COLUMBUS, OHIO 43085
614.556.4042
DAYTON, OHIO 45459
937.660.9155
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EUGEN IA IDA
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JOBNUMBER 20171600
DRAWN BY DATE'.
eemm 1025
8
MATERIALS
PLAN
L400