Resolution 043-18RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No.
43-18
Passed , 20
A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR
THE 2018 PAVEMENT REPAIR PROGRAM
V11HEREAS, formal advertising and competitive bidding procedures have been conducted,
pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the Dublin Code, for the
2018 Pavement Repair Program; and
WHEREAS, Council has determined that the bid submitted by Decker Construction
Company constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, 17 of
its elected members concurring, that:
Section 1. The bid submitted by Decker Construction Company in the total amount of
$432,136.75 is accepted.
I
Section 2. The City Manager is hereby authorized to enter into contracts with Decker
Construction Company for performance and completion of the 2018 Pavement Repair
Program project pursuant to the Advertisement, Proposal and Contract Documents for said
project on file in the office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City Manager, the
Director of Law, the Director of Finance, the Clerk of Council, or other appropriate officers
of the City to prepare and sign all other agreements and instruments and to take any other
actions as may be necessary to implement this Resolution and complete the Project.
shall take effect upon passage in accordance with Section
2018.
Mayor -Presiding Officer
', ATfEST:
Clerk of Council
Office of the City Manager
l5200 Emerald Parkway s Dublin, OH 43017-1090
_of Dublin Phone; 614-410-4400 « Fax; 614.410-4490
To: Members of Dublin City Council
k
d9� 1
From: Dana L. McDaniel City Mana YYY
Date: August 912018
Initiated By: Paul A. Hammersmith, P.E,, Director of Engineering/City Engineer
Barbara Cox P,E,, Engineering Manager
John Henderson, P,E,, Civil Engineer ii
Summary
Re: Resolution No. 43.18 — Bid Acceptance for 2018 Pavement Repair
Program
On August 2, 2018, two (2) bids were received, publicly opened, and read by Engineering staff for the
2018 Pavement Repair Program (Program), which includes partial and full -depth asphalt repairs to minor
arterial and collector streets. Due to the harsh 2017-2018 winter, unforeseeable pavement deficiencies
developed at various locations throughout the City, Staff evaluated the pavement deficiencies and
determined which locations would be repaired inhouse by City staff, and which would be addressed by a
contractor. The locations of the repairs that will be made as part of this contracted Program are shown
on the attached map, For Council's reference and review, a reduced set of project construction drawings
has been placed in the Council Planning Room,
The Engineer's Estimate is $365,000, The budgeted funds for the 2018 Pavement Repair Program in the
2018 Capital improvement Program are $450,000 from the $5,000,000 in account AT181, Annual Street
Maintenance Program, Currently, the 2018 Street Maintenance Program project cost is $4,214,244,62
(bid was $3,898,381,73 plus change orders to date of $315,86289), The bids received for this Program
were higher than anticipated, Staff has determined that this is likely due to multiple locations of work,
the setup/take down needed for the appropriate maintenance of traffic, the possibility of partial -depth
repairs expanding to full -depth repairs when the upper portion of the pavement is removed and the
cause of the failure is determined, and contractor commitments to date and availability.
Decker Construction Company submitted the lowest and best bid of $432,136,75, Staff has reviewed all
bids and a summary of the bids received is listed below,
i
Bid as Read
Bidder
Bid as Read
over (+) or under O
Corrected Bid
Decker Construction Company
$432,13675
L ,Engineer's i_stimate
+18,4%
Strawser Paving Company, inc,
$489,690.00
+34,2%
Staff anticipates initial construction activities to begin in September 2018 with a completion date of
November 2, 2018, An Engineering Project inspector will be assigned to closely monitor this work,
including the coordination with Communications and Public information staff for notifications to the
public on work locations and possible lane restrictions.
Res, 43-18 — Bid Acceptance for 7018 Pavement Repair Program
August 91 2018.
Page 2 of 2
Recommendation
Staff has reviewed the bid submitted by Decker Construction Company and determined it to be a true
and accurate cost to perform the specified work for this program, Previous experience with Decker
Construction Company has been favorable, including these projects: 7015 Street Maintenance Program -
Part 1, Dublin Road Shared Use Path . Phase 1(7012) and Dublin Road Shared Use Path - Phase 2
(2013). Decker Construction Company has also been a sub -contractor for concrete work on past Street
Maintenance Programs,
Staff recommends Council approval of Resolution No, 43-18, accepting as lowest and best the bid of
Decker Construction Company in the amount of $432,136,75 and authorizing the City Manager to enter
into a contract with Decker Construction Company for this project,
2018 CITY OF DUBLIN
PAVEMENT REPAIR PROGRAM
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SHEETINDEX
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1
GENERAL NOTES
2-10
ESTIMATED QUANTITIES
11
PIAN SHEETS
12-C
STANDARD CONSTRUCTION
DRAWINGS
CITY OF DUBLIN CTI OF COLUMBUS
RD -01
City of Dublin
OHIO, USA