Resolution 031-18RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No. 31-18 Passed
A RESOLUTION ACCEPTING THE LOWEST AND BEST BID
FOR THE WATERLINE REPLACEMENT — PHASE 4 PROJECT
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WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the
Dublin Code, for the Waterline Replacement — Phase 4 project; and
WHEREAS, the current Community Plan identifies the objective to perform
preventative maintenance and improvements to the existing water distribution
system as it ages; and
WHEREAS, Council has determined that the bid submitted by Danbert, Inc.
constitutes the lowest and best bid.
NO THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. The bid submitted by Danbert, Inc. in the total amount of $460,466.50
is accepted.
Section 2. The City Manager is hereby authorized to enter into contracts with
Danbert, Inc. for performance and completion of the Waterline Replacement — Phase
4 project pursuant to the Advertisement, Proposal and Contract Documents for said
project on file in the office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City Manager,
the Director of Law, the Director of Finance, the Clerk of Council, or other appropriate
officers of the City to prepare and sign all other agreements and instruments and to
take any other actions as may be necessary to implement this Resolution and
complete the Project.
Section 4. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Charter.
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Pa sed this A of , 2018.
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Mayor - Pres/ding Officer
ATTEST:
Clerk of Council
Office of the City Manager
1200 Emerald Parkway a Dublin, OH 43017-1090
G of Dublitl Phone; 614.410-4400 # Fax: 614-410-4490Memo
To: Members of Dublin City Council
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From; Dana b. McDaniel, City Manage
Date: June 21, 2018
Initiated By: Paul A, Hammersmith, P,E., Director of Engineering/City Engineer
Michael S. Sweder, P.E,, Civil Engineer II
Re; Resolution No, 81.18 —Bid Acceptance for Waterline Replacement -
Phase 4
Summary
On June 5, 2018, three (3) bids were received, publicly opened, and read by Engineering staff for
the Waterline Replacement — Phase 4 project, This project will replace existing 2 -inch or 3 -inch
water lines with new 6 -inch ductile iron water lines, including fire hydrants and other associated
appurtenances, in six (6) separate locations, The locations are: Dunskeath Court, Springburn
Drive, Macewen Court, Balloch Court, Havington Court and Ketchum Court. This work will also
include the re -connection of existing residential water services, the installation of six (6) new fire
hydrants, and associated milling and repaving of the plan -designated pavement surfaces of these
cul-de-sacs affected by the work, For Council's reference, a reduced set of project construction
drawings has been placed in the Council Planning Room,
The project is scheduled to be complete by November 23, 2018, To keep the residents informed of
this upcoming project, direct mailings were sent, a public meeting was held on April 24, 2018 and
additional information was made available on the City of Dublin website, All efforts will be made to
maintain access to the residences during construction. The City will have a designated Engineering
Project Inspector assigned to this project, who will be available to respond to questions and
manage access needs at adjacent residences throughout the project.
The Engineer's estimate for this project is $485,000, The budgeted funds for these water line
replacements in the 2018 Capital Improvement Program are $580,000 from account AW101 in the
Water Fund,
Danbert, Inc. submitted the lowest and best bid of $460,466,50, Staff has reviewed all bids and a
summary of the bids received is fisted below,
Bid as Read
Bidder Bid as Read
or Under � () I Corrected Bid
ners Estimate 1
Danbert, Inc. $460,466050 -511%
Elite Excavating Company of I o
Ohio, Inc. $531,435,00 9.6%
Columbus Asphalt Paving, Inc, $537186925 10.9%
Recommendation
Staff has thoroughly reviewed the bid submitted by Danbert, Inc, Previous experience with
Danbert, Inc, has been excellent on several recent projects, which include the Waterford Village
Res. 31-18 - Waterline improvements — Phase 4 Bid Acceptance
June 71, 7018
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Stormwater improvements (14-017•CIP), the 7015 Storm Sewer Maintenance Program (15-004-
CIP), the 2015 Sanitary Sewer Maintenance Program (15-006-CIP) and the Mid -Century
Neighborhood Street improvements (16-014-CIP). Staff is confident Danbert, Inc, will perform well
on this project.
Staff recommends Council approval of Resolution No, 31-18, accepting as lowest and best the bid
of Danbert, Inc, in the amount of $460,466,50 and authorizing the City Manager to enter into a
contract with Danbert, Inc, for this project,