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Ordinance 043-18Davton Legal Blank, Inc. Ordinance No. 43-18 RECORD OF ORDINANCES Form No. 30043 Passed , 20 AN ORDINANCE ADOPTING THE PROPOSED TAX BUDGET FOR FISCAL YEAR 2019 WHEREAS, Section 5705.28 of the Ohio Revised Code requires that City Council adopt a tax budget for the following year on or before July 15; and WHEREAS, Section 5705.30 of the Ohio Revised Code requires the tax budget to be filed with the County Auditor(s), as secretary to the budget commission(s), on or before July 20; and WHEREAS, the filing of the tax budget with the County Auditor(s) entitles the City to participate in "Local Government Funds," which are monies collected by the State of Ohio and shared with its various political subdivisions via the County(Counties). NOW, THER FORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, of the elected members concurring, that: Section 1. The proposed 2019 tax budget, hereto attached as an Exhibit, be and hereby is approved. Section 2. This ordinance shall take effect on the earliest date permitted under applicab,* law. f Passd: this day of , 2018 M�yor — Presidir�fj Officer EST: Clerk of Council Far all Aladvil e¢1WIiq school antral this Ruesw meet as aocpbE by the INonatvo Why DIOVIiI CoanollThames P Tiullm. or Mm Beard) un ur harms JW 15th all hw chopin mut N cubmllreN A " county Auditor on or be Me July Md. FAILURE TO COMPLY WITH SECTION All 00.0. SRALL RESULT IN LOW W LOCAL GOVERNMENT FUND SCHEDULE SUMMARY Of AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET COMMISSION, AND COUNTY AUDITOR'S ESTIMATED RATES For Municipal Use For Budget Commission Use For County Auditor Use FUND (Incl Use only those funds which are requesting general properpropery tax revenue) Budget Year Amount RequeNedof Budget Commission Insides Outside Bought Year Amount A pprovec by Budget CommissionDerived Inside 10 MII Limitation County Auditors estimate Bought Year Tax Rate to be Levied Amount tobe Fmm Irude 10 MITI Outed 10 MIII Levies Outside Limited ButlgA Limit Budget 10 MIII Limitation Year Year iewwColumn 1 Column 2 ee Column 3 Column 4 Column 5 GOVERNMENT FUNDS XXXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX GENERAL FUND 0 0 0 POUCESAFETYOPERATING FUND 401,000 0 401,000 PARKLAND ACQUISITION 033,170 033,170 0 CAPITAL IMPROVEMENTS TA% FUND 2,433,135 2,433,135 0 PROPRIETARY FUNDS XXXXXXXX XXXXXXXX XXXXXXXXX XXXXXXXXX XXXXXXXX FIDUCIARYFUNDS XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX TOTALALLFUNDS 3531305 3,126305 451,000 Chofixhlh, Ohio hi SCHEDULE LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES FUND Maximum Rate Authorized to be Levied Tax Year County Auditor's Estimate of Yield of Levy (Carry to Schedule A, Column 3) GENERALFUND: Current Expense Levy authorized by voters on not exceed years. Authorized under Sed. R.C. Current Expense Levy authorized by voters on / / not exceed years. Authorized under Section. R.C. Current Expense Levy authorized by voters on / / not exceed years. Authorized under Section. R.C. Current Expense Levy authorized by voters on / / not exceed years. Authorized under Section. R.C. Current Expense Levy authorized by voters on / / not exceed years. Authorized under Section. R.C. not exceed years. Authorized under Section. R.C. Current Expense Levy authorized by voters on / / not exceed years. Authorized under Section. R.C. TOTAL GENERAL FUND OUTSIDE 10 MILL LIMITATION SPECIAL LEVY FUNDS POLICE/SAFETY FUND, Levy authorized by voters on 1111981 1.2 not to exceed ONGOING years. Authorized under Section R.C. FUND, Levy authorized by voters on / /11 not to exceed years. Authorized under Section R.C. FUND, Levy authorized by voters on / /11 not to exceed years. Authorized under Section R.C. FUND, Levy authorized by voters on / /11 not to exceed years. Authorized under Section R.C. FUND, Levy authorized by voters on / / not to exceed years. Authorized under Section R.C. City of Dublin, Ohio 6/62018 FUND NAME: GENERAL FUND EXHIBIT I FUND TYPE/CLASSIFICATION: GOVERNMENTAL --GENERAL This Exhibit is to be used for the General Fund Only DESCRIPTION (1) For 2016 Actual (2) For 2017 Actual (3) Current Year Estimated for 2018 (4) Budget Year Estimated for 2019 (5) REVENUES XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX Local Taxes General Property Tax -- Real Estate 0 0 0 0 Tangible Personal Property Tax 0 0 0 0 Municipal Income Tax 67,485,222 65,630,150 64,500,000 64,500,000 Other Local Taxes 0 0 0 0 Total Local Taxes 67,485,222 65,630,150 64,500,000 64,500,000 Intergovernmental Revenues State Shared Taxes and Permits Local Government 322,332 293,943 215,220 170,220 Estate Tax 369 0 0 0 Cigarette Tax 448 535 425 425 Liquor and Beer Permits 63,866 68,334 60,000 60,000 Gasoline Tax 0 0 0 0 Library and Local Government Support Fund 0 0 0 0 Property Tax Allocation 0 0 0 0 Other Permits 11,870 7,336 0 0 Total State Shared Taxes and Permits 398,884 370,148 275,645 230,645 Federal Grants or Aid 0 0 0 0 State Grants or Aid 0 0 0 0 Other Grants or Aid 0 0 0 0 Total Intergovernmental Revenues 398,884 370,148 275,645 230,645 Special Assessments 0 0 0 0 Charges for Services 822,615 1,267,961 1,091,000 1,101,910 Fines, Licenses, and Permits 4,095,567 4,293,282 2,362,650 2,386,280 Miscellaneous 1,178,632 1,289,392 940,500 949,905 Other Financing Sources: Proceeds from Sale of Debt 0 0 0 0 Transfers 0 0 0 0 Advances 11,673,427 31,778,500 23,883,000 1,450,000 Other Sources (Sale of Capital Assets) 0 0 0 0 TOTAL REVENUE 85,654,347 104,629,432 93,052,795 70,618,740 City of Dublin, Ohio 6/62018 FUND NAME: GENERAL FUND FUND TYPE/CLASSIFICATION: GOVERNMENTAL --GENERAL This Exhibit is to be used for the General Fund Only EXHIBIT I DESCRIPTION (1) For 2016 Actual (2) For 2017 Actual (3) Current Year Estimated for 2018 (4) Budget Year Estimated for 2019 (5) EXPENDITURES XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX Security of Persons and Property Personal Services 0 0 0 0 Travel Transportation 0 0 0 0 Contractual Services 222,732 220,952 235,000 237,350 Supplies and Materials 17,281 40,879 135,000 136,350 Capital Outlay 01 0 0 0 Total Security of Persons and Property 240,013 261,830 370,000 373,700 Public Health Services Personal Services 0 0 0 0 Travel Transportation 0 0 0 0 Contractual Services 369,129 387,444 393,325 397,260 Capital Outlay 0 0 0 0 Total Public Health Services 369,129 387,444 393,325 397,260 Leisure Time Activities Personal Services 5,221,522 5,584,712 6,097,020 6,218,960 Travel Transportation 0 0 0 0 Contractual Services 1,298,643 1,524,586 1,853,050 1,871,580 Supplies and Materials 368,910 366,165 757,750 765,330 Capital Outlay 0 10,189 290,725 293,630 Total Leisure Time Activities 6,889,075 7,485,652 8,998,545 9,149,500 Community Environment Personal Services 6,017,208 6,305,401 6,589,640 6,721,435 Travel Transportation 0 0 0 0 Contractual Services 1,128,394 1,250,331 1,649,350 1,665,845 Supplies and Materials 27,738 31,283 54,800 55,350 Capital Outlay 0 0 9,000 9,090 Total Community Environment 7,173,340 7,587,015 8,302,790 8,451,720 Basic Utility Services Personal Services 687,924 705,013 822,055 838,495 Travel Transportation 0 0 0 0 Contractual Services 2,460,823 2,646,739 2,702,840 2,729,870 Supplies and Materials 1,134 1,762 2,040 2,060 Capital Outlay 0 0 5,125 5,175 Total Basic Utility Services 3,149,881 3,353,514 3,532,060 3,575,600 City of Dublin, Ohio 6/62018 FUND NAME: GENERAL FUND FUND TYPE/CLASSIFICATION: GOVERNMENTAL --GENERAL This Exhibit is to be used for the General Fund Only EXHIBIT I DESCRIPTION (1) For 2016 Actual (2) For 2017 Actual (3) Current Year Estimated for 2018 (4) Budget Year Estimated for 2019 (5) Transportation Personal Services 0 0 0 0 Travel Transportation 0 0 0 0 Contractual Services 0 0 0 0 Supplies and Materials 0 0 0 0 Capital Outlay 0 0 0 0 Total Transportation 0 0 0 0 General Government Personal Services 11,385,189 11,764,756 13,083,600 13,345,270 Travel Transportation 0 0 0 0 Contractual Services 7,092,872 7,039,947 7,462,805 7,537,435 Supplies and Materials 3,161,636 3,304,501 5,482,955 5,537,785 Capital Outlay 3,396,929 415,502 1,331,125 1,344,435 Total General Government 25,036,627 22,524,707 27,360,485 27,764,925 Debt Service Interest 0 0 0 0 Other Debt Service 0 0 0 0 Total Debt Service 0 0 0 0 Other Uses of Funds Transfers 15,870,000 19,433,285 25,223,050 19,390,000 Advances 22,237,177 31,368,932 20,830,000 330,000 Contingencies 134,063 29,245 150,000 150,000 Other Uses of Funds(Refunds/Incentives/Grants) 7,415,206 8,768,440 4,827,360 4,520,500 Total Other Uses of Funds 45,656,446 59,599,903 51,030,410 24,390,500 TOTAL EXPENDITURES 88,514,511 101,200,066 99,987,615 74,103,206 Revenues over/(under) Expenditures (2,860,164) 3,429,366 (6,934,820) (3,484,467) Beginning Cash Fund Balance 59,556,335 56,696,172 60,125,538 53,190,718 Ending Cash Fund Balance 56,696,172 60,125,538 53,190,718 49,706,251 Estimated Encumbrances (3,561,625) (1,951,043) 0 0 Estimated Ending Unencumbered Fund Balance 53,134,546 58,174,495 53,190,718 49,706,251 City of Dublin, Ohio 6/62018 FUND NAME: SAFETY/POLICE OPERATING EXHIBIT II FUND TYPE/CLASSIFICATION: SPECIAL REVENUE To be used for any fund receiving property tax revenue except the General Fund. DESCRIPTION (1) For 2016 Actual (2) For 2017 Actual (3) Current Year Estimated for 2018 (4) Budget Year Estimated for 2019 (5) REVENUE XXXXXXXX XXXXXXXX XXXXXXXXX XXXXXXXX Local Taxes- Real Estate 451,485 458,159 461,000 461,000 Intergovernmental Revenue 88,227 80,439 51,000 51,000 Charges for Services 1,732,885 1,856,793 2,251,505 2,274,020 Miscellaneous 29,745 34,766 2,500 2,525 Other Financing Sources: Transfers 10,580,000 10,580,000 12,280,000 13,000,000 Other Sources 0 0 0 0 TOTAL REVENUE 12,882,342 13,010,158 15,046,005 15,788,545 EXPENDITURES (Identify each program and object code at the same level shown on (PROGRAM) (OBJECT) XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX Security of Persons and Property Personal Services 12,577,439 13,528,310 14,798,190 15,205,140 Travel/Transportation 0 0 0 0 Contractual Services 179,374 205,827 211,920 214,040 Supplies and Materials 173,354 182,440 296,000 298,960 Capital Outlay 10,673 16,798 25,200 25,450 Other Uses(Refunds and other misc) 4,206 3,372 500 505 TOTAL EXPENDITURES 12,945,046 13,936,747 15,331,810 15,744,095 Revenues Over Under Expenditures 62,704 926,589 285,805 44,450 Beginning Cash Fund Balance 1,554,881 1,492,177 565,588 279,783 Ending Cash Fund Balance 1,492,177 565,588 279,783 324,232 Estimated Encumbrances (outstanding at end of year) (263,099) (225,991) 0 0 Estimated Ending Unencumbered Fund Balance 1,229,078 339,597 279,783 324,232 City of Dublin, Ohio 6/62018 EXHIBIT II FUND TYPE/CLASSIFICATION: CAPITAL PROJECTS To be used for any fund receiving property tax revenue except the General Fund. DESCRIPTION (1) For 2016 Actual (2) For 2017 Actual (3) Current Year Estimated for 2018 (4) Budget Year Estimated for 2019 (5) REVENUE XXXXXXXX XXXXXXXX XXXXXXXXX XXXXXXXX Local Taxes* Property Tax — Real Estate/Personal Property 2,555,782 2,591,699 2,463,500 2,488,135 Municipal Income Tax (Note 1) 22,495,076 21,876,719 21,500,000 21,500,000 Intergovernmental Revenue 287,847 291,442 250,000 252,500 Fines, Licenses, and Permits 0 0 0 0 Miscellaneous 382,600 411,631 460,000 300,000 Other Financing Sources: Transfers 400,000 5,501,424 5,938,050 0 OtherSources-Advances800,000 1,567,000 2,453,500 1,658,500 Proceeds from Bonds 0 0 0 0 TOTAL REVENUE 26,921,306 32,239,915 33,065,050 26,199,135 EXPENDITURES (Identify each program and object code at the same level shown on (PROGRAM) (OBJECT) XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX Contractual Services 37,002 24,458 44,000 44,440 Capital Outlay 19,884,947 22,247,037 23,380,200 20,710,000 Transfers 3,731,976 3,088,161 5,652,550 5,652,550 Advances 5,355,000 1,300,000 8,355,200 8,355,200 TOTAL EXPENDITURES 29,008,924 26,659,655 37,431,950 34,762,190 Revenues Over Under Expenditures 2,087,619 5,580,259 4,366,900 8,563,055 Beginning Cash Fund Balance 18,036,729 15,949,111 21,529,372 17,162,472 Ending Cash Fund Balance 15,949,111 21,529,372 17,162,472 8,599,417 Estimated Encumbrances (outstanding at end ofyear) (9,707,185) (4,471,811) 0 0 Estimated Ending Unencumbered Fund Balance 6,241,926 17,057,560 17,162,472 8,599,417 Note 1: A portion of this revenue is designated to retire debt for capita improvements. City of Dublin, Ohio 6/62018 FUND NAME: PARKLAND ACQUISITION EXHIBIT II FUND TYPE/CLASSIFICATION: CAPITAL PROJECT:To be used for any fund receiving property tax revenue except the General Fund. DESCRIPTION (1) For 2016 Actual (2) For 2017 Actual (3) Current YearBudget Estimated for 2018 (4) Year Estimated for 2019 (5) REVENUE XXXXXXXX XXXXXXXX XXXXXXXXX XXXXXXXX Local Taxes - Real Estate 638,896 647,882 631,850 638,170 Intergovernmental Revenue 121,954 122,856 108,000 108,000 Fines, Licenses, and Permits 0 0 0 0 Miscellaneous 2,412 0 1,500 1,515 Other Financing Sources: Transfers 0 0 OtherSources-Advances0 0 Proceeds from Bonds 0 0 0 0 TOTAL REVENUE 763,262 770,738 741,350 747,685 EXPENDITURES (Identify each program and object code at the same level shown on (PROGRAM) (OBJECT) XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX Contractual Services 9,592 10,719 11,000 11,000 Capital Outlay 385,000 385,000 399,450 399,450 Transfers 236,700 238,820 239,550 240,520 Advances 540,000 200,000 350,000 210,000 TOTAL EXPENDITURES 1,171,292 834,539 1,000,000 860,970 Revenues Over Under Expenditures (408,029) 1,670,130 (63,801) 1,262,101 (258,650) 1,198,300 (113,286) 939,650 Beginning Cash Fund Balance Ending Cash Fund Balance 1,262,101 1,198,300 939,650 826,364 Estimated Encumbrances (outstanding at end ofyear) (320,000) (320,000) 0 0 Estimated Ending Unencumbered Fund Balance 942,101 878,300 939,650 826,364 City of Dublin, Ohio 6/62018 List of All Funds Individually Unless Reported on Exhibits I and II EXHIBIT III (pg 1 of 2) FUND List All Funds Individually Unless Reported on Exhibit I or II Estimated Unencumbered Fund Balance 01/01/19 Budget Year Estimated Receipt Fotal Availablk For Expenditures Budget Year Expenditures and Encumbrances Personal Services Other Total Estimated Unencumbered Balance 12/31/19 GOVERNMENTAL: SPECIAL REVENUE: XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXY XXXXXXXY XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX Street Maintenance & Repair 668,989 16,850,335 17,519,324 2,471,430 1,352,135 3,823,566 13,695,758 State Highway Improvement 495,058 118,940 613,998 0 237,350 237,350 376,648 Cemetery 85 214,474 214,559 150,840 60,651 211,490 3,068 Recreation 1,226,055 7,529,197 8,755,252 4,940,115 3,021,515 7,961,630 793,622 Swimming Pool 972 973,295 974,267 607,390 364,831 972,220 2,047 Permissive Tax 867,9731 106,0501 974,023 0 200,000 200,000 774,023 Hotel/Motel Tax 2,092,128 4,421,375 6,513,503 808,510 4,196,345 5,004,854 1,508,649 Enforcement & Education 64,856 910 65,766 2,470 14,115 16,585 49,181 Law Enforcement Trust 42,987 105 43,092 0 0 0 43,092 Mandatory Drug Fine 2,625 15 2,640 0 0 0 2,640 Mayor's Court Computer 30,537 18,435 48,972 1,785 18,685 20,470 28,502 Accrued Leave Reserves 272,419 183,650 456,069 355,500 0 355,500 100,569 Wireless 9-1-1 System 511,684 178,590 690,274 0 80,00011 80,000 610,274 TOTAL SPECIAL REVENUE FUNDS 6,276,368 30,595,370 1 36,871,738 19,338,040 1 9,545,626 18,883,666 17,988,072 DEBT SERVICE FUNDS XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX General Debt Service 3,844,663 12,787,400 16,632,063 0 14,708,790 14,708,790 1,923,273 Economic Development Bond Retirement 57 2,071,000 2,071,057 0 2,070,925 2,070,925 132 1992 Special Assessment Bond Retirement 0 0 0 0 0 0 0 2001 Special Assessment Bond Retirement 175,713 128,000 303,713 0 128,150 128,150 175,563 TOTAL DEBT SERVICE FUNDS 4,020,433 14,986,400 19,006,833 0 16,907,865 16,907,865 2,098,968 CAPITAL PROJECT FUNDS XXXXXXXX XXXXX)OCX XXXXX)OCX XXXXX)OCX XXXXX)000 XXXXX)OCX Note: Various construction funds not included. TOTAL CAPITAL PROJECTS 0 0 0 0 0 0 0 PERMANENT IMPROVEMENT FUNDS XXXXXXXX XXXXX)OCX XXXXX)OCX XXXXX)OCX XXXXX)000 XXXXX)OCX Cemetery Perpetual Care 1,405,116 20,200 1,425,316 0 0 0 1,425,316 TOTAL PERMANENT IMPROVEMENTS FUNDS 1,405,116 20,200 1,425,316 0 0 0 1,425,316 El d d d d d City of Dublin, Ohio 6/62018 List of All Funds Individually Unless Reported on Exhibits I and II EXHIBIT III (pg 2 of 2) FUND List All Funds Individually Unless Reported on Exhibit I or II Estimated Jnencumberec Fund Balance 01/01/19 Budget Year Estimated Receipt Total AvailablE For Expenditures Budget Year Expenditures and Encumbrances Personal Services Other 1 Total Estimated Unencumbered Balance 12131/19 PROPRIETARY: ENTERPRISE FUNDS XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX Water 9,392,480 1,093,325 10,485,805 298,025 3,458,815 3,756,840 6,728,965 Sewer 3,226,428 2,780,000 6,006,428 912,585 3,356,310 4,268,895 1,737,533 Merchandising 33,976 0 33,976 0 0 0 33,976 TOTAL ENTERPRISE FUNDS 12,652,884 3,873,325 16,526,209 1,210,609 6,815,125 8,025,734 8,500,474 INTERNAL SERVICE FUNDS XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXX Employee Benefits Self -Insurance 1,095,843 8,089,900 9,185,743 103,142 7,443,816 7,546,959 1,638,784 Workers Compensation Self -Insurance 78,078 101,000 179,078 0 165,000 165,000 14,077 TOTAL INTERNAL SERVICE FUNDS 1,173,921 8,190,900 9,364,821 103,142 7,608,816 7,711,959 1,652,861 TRUST AND AGENCY FUNDS XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX Dublin Convention & Visitors Bureau 55,252 1,131,200 1,186,452 0 1,142,400 1,142,400 44,052 Agency(Deposits) 134,196 1,182,005 1,316,201 0 1,182,005 1,182,005 134,196 COIRS 444,822 317,140 761,962 0 317,140 317,140 444,822 Econ Dev - PACE 0 53,530 53,530 0 53,530 53,530 0 TOTAL TRUST AND AGENCY FUNDS 634,270 2,683,875 3,318,145 0 2,695,075 7, 695,075 623,070 000000 TOTAL FOR MEMORANDUM ONLY 24,757,876 60,329,870 85,087,747 10,651,791 43,572,509 54,224,299 30,863,445 City of Dublin, Ohio 6/62018 STATEMENT OF PERMANENT IMPROVEMENTS EXHIBIT IV (Do Not Include Expense to be Paid from Bond Issue) (pg 1 of 2) (Section 5705.29. Revised Code) DESCRIPTION Estimated Cost of Permanent Improvement Amount to be Budgeted During Current Year Name of Paying Fund Total Project Cost 2018-2022 (May Include Other Funding Sources including debt proceeds) 2019 Projects (See Note at bottom of page) CIP - Administration Administration (land acquisition 10,250,000 2,050,000 Capital Improvements Construction & Parkland Acquisition Fund contingencies, sewer ext. Municipal Facilities 4,145,000 740,000 Capital Improvements Tax Fund Computer Hardware/Software 7,825,000 1,545,000 Capital Improvements Tax Fund Fleet Management 7,200,000 1,650,000 Capital Improvements Tax Fund and Water & Sewer, Hotel/Motel CIP - Parks & Recreation Parks 30,795,000 975,000 Capital Improvements Tax Fund CIP - Safety Police 1,005,000 370,000 Capital Improvements Tax Fund CIP - Stormwater System Stormwater Improvements 4,515,000 795,000 Capital Improvements Tax Fund CIP - Transpiration Bicycles and Pedestrians 6,400,000 1,220,000 Capital Improvements Tax Fund Bridges and Culverts 9,740,000 1,540,000 Capital Improvements Tax Fund and Capital Construction Fund Streets and Parking 88,620,000 9,825,000 Capital Improvements Tax Fund and Capital Construction Fund SUB -TOTAL 170,495,000 20,710,000 CIP - Sanitary Sewer System Sewer Improvements 20,210,000 2,425,000 Sewer Fund CIP - Water Distribution System Water Improvements 7,065,000 1,240,000 Water Fund SUB -TOTAL 27,275,000 3,665,000 TOTAL 197,770,000 24,375,000 NOTE: List does not include GO debt, TIF, Federal or State funded projects or permissive tax funded projects. 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McDaniel, City Mana Date: June 7, 2018 Initiated By; Angel L. Mumma, Director of Finance David Gaines, Deputy Finance Director Melody Kennedy, Budget Manager Re; Ordinance No, 43.18 — Adopting the proposed Tax Budget for Fiscal Year 2019 Summary In compliance with the Ohio Revised Code (ORC) Section 5705.28, submitted for your approval is the proposed tax budget for fiscal year (FY) 2019. The tax budget is the first legally required step in the annual budget process and represents the City's first estimate of its anticipated financial condition, resources and expenditure needs for the coming year. This Tax Budget contains current estimates of revenues and expenditures for all funds. All ti ores contained in the document will be "d ted during the l eratin Wet review later this ear, In no wa does ado tion of the Tax Bud et rant an le al spending authqt of pubk funds or commit to anE ca ital im rovementro ects for the 2019 fiscal ear. This is not an a ro ,dation measure, The primary purpose of the Tax Budget is as follows, a Used to set property tax rates; o Used to allocate local government fund dollars; 0 Used as the first step in the City's budget planning process for the next fiscal year. Once the tax budget is adopted, it will be filed with the Delaware and Franklin County Budget Commissions. Union County does not require the tax budget to be filed with their County Budget Commission, The City's eligibility to receive the State's shared revenue, "local government funds" from Delaware and Franklin Counties is contingent upon the timely filing of a tax budget with the respective County Budget Commissions, The Franklin County Budget Commission also reviews any property tax levy assessments outside the ten -mill limitation to verify the appropriate millage for those obligations. Only the Police J Safety Operating Fund, the Parkland Acquisition Fund, and the Capital Improvements Tax Fund receives property tax revenues. The tax budget includes the following columns as marked in the document on Exhibits I -III; (1) description of the revenue or expenditure type; (2) actual revenue and expenditure figures for calendar year 2016; (3) actual revenue and expenditure figures for calendar year 2017 (4) current year estimated revenue and expenditures for 2018 which are based on appropriations approved by City Council for calendar year 2018, plus supplemental appropriations and increases in estimated resources actually made through May Ord. 4348 — Adopting the Proposed Tax Budget for Fiscal Year 2019 June 7, 2018 Page 2 of 4 2018, or anticipated to be made through year-end and does not include carry -aver encumbrances; (5) budget year estimated for 2019 which are based on projected budget figures for the 2019 calendar year and does not include carry-over encumbrance estimates. Revenue projections are based on known scenarios, or an estimated 1% increase. For the income tax projection, the amount remains consistent with the City's 2018 estimate, reflecting a 01/o growth over 2018. In most cases a 2% increase is projected in personnel costs (2.75% for Police per contract), while a 1% increase is projected for standard operating costs. Exhibit IV includes supplemental information for Capital Improvements for 2019 as well as the City's Debt Schedule, The Capital Improvements projection is reflected in the City's approved 2018-2022 Capital Improvements Program, and the debt schedule can be seen in the City's approved 2018 Operating Budget. P., ropeq Tax Distribution The allocation of the City`s inside millage (also known as "unvoted" millage), a total of 1.75 mills, can be adjusted on an annual basis. As part of the 2018 — 2022 CIP review, City Council approved the same allocation where 80% (1.4 mills) of the property tax revenue from the City's "inside millage" is allocated to the Capital Improvements Tax Fund, with the remaining 20% (.35 mills) is allocated to the Parkland Acquisition Fund. Following is a history of approved allocations. Fiscal Year Millag Fund Prior to 2000 1.17 General Fund .50 Safety Fund . 08 General Obligation Debt Service Fund 1,75 2001.2006 1.75 Parkland Acquisition Fund 2007 -2009 95 Parkland Acquisition Fund .80 Capital Improvements Tax Fund 1,75 2010-2018 .35 Parkland Acquisition Fund 1.40 Capital Improvements Tax Fund 1.75 The City has the option to reallocate the tax revenue from the inside millage each year as part of the tax budget process, and then again later in the year when the Resolution Accepting the Amounts and Rates is approved by Council later this year, It is important to note that despite the fact that 20% of the properly tax revenue received from the inside millage is allocated to the Parkland Acquisition Fund, the amount allocated within the Capital Improvement Tax Fund may also be used for parkland acquisition and other park -related capital improvements, as well as other capital improvements. Ord. 43-18 — Adopting the Proposed Tax Budget for Fiscal Year 2019 June 7, 2018 Page 3 of 4 A comprehensive memo dated February 22, 2018 regarding the background of the Parkland Acquisition Fund was distributed to City Council earlier this year from the City Manager and Director of Finance. That correspondence is attached to the back of this memo for reference. In addition to the revenue generated from the City's 1.75 mills from inside millage, the City also receives revenue from 1.20 mills of voted millage, which is credited to the Safety Fund for police operations. The current effective rates for residential/agriculture and commercial millage is 0.183422 and 0.302323, respectively. For every $100,000 in valuation, those rates translate into taxes of $6.42 for residential/agriculture properties and $1058 for commercial properties. Income Tax On January 22, 2018, the first quarter 2018 financial update was provided to City Council. In the 2018 Operating Budget, it was projected that revenue from local income tax would be approximately $86,000,000 with 75% or $64,500,000 programmed in the General Fund and 25% or $21,500,000 programmed in the Capital Improvements Tax Fund. This projection was based on an assumption of a modest .4% increase over the 2017 revised revenue estimate, determined when the 2018 Operating Budget was approved, However, the City's actual income tax revenue for 2017 exceeded the revised estimate by 3.31/b. As reported, total 2017 revenues through December 31 resulted in income tax revenues decreasing 2.75%, or $2,473,430 over 2016, The largest source of income tax revenue, withholding taxes derived from those individuals working in Dublin, decreased 2.23%, while business net profits declined 2.17% and revenue from individual returns decreased 4.78%, April and October are the two largest months in which income tax revenue is received. Through April 2018, year-to-date income tax revenues were down 2.850/o over the same time period in 2017, mostly due to the decline of net profits. Withholdings through April increased .27% over 2017. These figures are consistent with what was anticipated when projecting the 2018 income tax revenues. We were able to make up some ground in May, with monthly receipts totaling $5,623,739. With those revenues, year-to-date through May, income tax revenues are down 2.12%, which is .4%, or approximately $155,000 behind budget. Given that actual receipts are very close to the budgeted revenue, Staff does not recommend revising the 2018 projected income tax revenue down at this time. However, income tax revenues are monitored on a daily basis. If activity in the upcoming months warrants an adjustment to the estimate (up or down), staff will inform Council, General Fund Balance The City's policy is to maintain a year-end balance equal to or greater than 50% of the General Fund expenditures inciuding operating transfers. Based on estimated revenue and expenditures, the 2019 tax budget reflects an estimated 2018 year-end General Fund balance of $53,190,718 and $49,706,251 for 2019 which, as a percentage of General Fund expenditures and operating transfers (excluding advances), equals 67.2% and 67.4% respectively. When looking at the projected General Fund balance, it is important to remember that these figures assume that all funds appropriated in 2018 and 2019 will be spent, which is never the case. This budgeting method is consistent with the City's past practice of conservatively estimating both revenues and expenditures, Ord, 43-18 — Adopting the Proposed Tax Budget for Fiscal Year 2019 June 7, 2018 Page 4 of 4 Revenues and Expenditures The proposed tax budget reflects a steady state of City operations. As in the past, income tax, property tax, and charges for services (fees paid to various City departments for permitting and other services rendered per the City's fee ordinance) continue to be the City's primary source of funding, The 2019 tax budget reflects a prudent 1% rate of growth in service revenues with income tax revenue projected consistent with the 2018 estimate. On the expenditure side of the tax budget, in most cases, a modest 1% projected rate of growth has been used to calculate 2019 operating expenditures. A 2% projected rate of growth was used for general operations payroll, and 2.75% was used for police payroll per their negotiated contract for years 2018 (and 2019), While the proposed tax budget for FY 2019 reflects a very precursory review of revenue and expenditures for the upcoming year, staff continue to monitor actual revenue and expenditures for 2018, provide updated financial reports, and make current and future revenue and expenditure adjustments as necessary. It is important to note that the preparation of the tax budget is done for the sole purpose of meeting the filing requirement for the County Budget Commissions, Finance Department personnel do not involve other departments and divisions in the preparation of this very preliminary budget for a number of reasons, First, in order to meet the deadline imposed by the Budget Commission, Staff would need to begin working with Departments and Divisions in the first quarter of the year to determine their operational needs for the upcoming year. Given that the City's fiscal year is the calendar year, there is not sufficient information available that early on to accurately budget for the following year. Additionally, the City's annual Operating Budget, which is submitted to Council in late October/early November for approval in December, is prepared with all Department and Division involvement. Each Department and Division carefully prepare their budget requests for the upcoming year based on the City's strategic focus areas and the City Manager's priorities. All requests are then compiled and measured against the expected resources, As required by the Charter, the City Manager then submits his proposed Operating Budget to City Council. City Council reviews the Operating Budget during budget workshop(s) held in November before voting on the proposed spending plan during the December meeting. Recommendation Under state budgetary law, cities in Franklin County must approve a tax budget for the ensuing year by no later than July 15t" of the preceding year, The approved tax budget must be filed with the office of the County Auditor no later than July 20t". Staff recommends passage of Ordinance 4318 at the second reading/public hearing on June 25, 2018, Attachments: Parkland Acquisition Fund Memo, dated February 22, 2018 2019 Tax Budget Office of the City Manager 5200 Prkway*City of Dublin Phone: 614-1410.4 0 • Fax:hlin614-0410-4490 1090 Mem o To: Members of Dublin City Council From: Dana L. McDaniel, City Manager Date: February 22, 2018 Initiated By: Angel L. Mumma, Director of Finance Re: Parkland Acquisition Funding Summary The purpose of this memo is to provide City Council with an understanding of the Parkland Acquisition Fund (the Fund), the revenue and expenditures of the Fund, and the sequencing of decisions that Council makes regarding the Fund and how those decisions impact future decisions. Parkland Acquisition Fund Section 152.088 of the Dublin Codified Ordinances established the Parkland Acquisition Fund. It was created to account for property taxes and development fees collected for the purpose of funding acquisition of recreational facility, sites, open space, and/or parkland. More specifically, the revenue received by the Fund comes from property taxes (the City's inside millage) and fees collected under 152.086 (Open Space Requirements) and 152.087 (Land Dedication for Municipality's Portion of Recreational Facilities). Other sources of revenue include a contribution from Washington Township ($50,000 annually from 2015-2024 in exchange for the City taking over Kaltenbach Park), interest income, and advances from other funds. The two primary annual expenditures from the Parkland Acquisition Fund in recent history have been to pay the Metro Parks for Glacier Ridge as well as the debt service on the Coffman Park expansion. The annual payment to the Metro Parks was $385,000, with the final payment made in 2017. In total, the City contributed $7.7 million for this park. The debt on the Coffman Park expansion will be retired in 2020 with an average payment between now and then of $229,020 annually. In addition to these expenditures, the City has also used the Parkland Acquisition Fund to acquire property for parkland purposes and to purchase right-of-way needed for shared -use paths. Three notable purchases since 2009 include a portion of the Wallace property (Coffman/Brand Roads); the Margaroli property (along Riverside Drive) and the Thomas property (located along Post Road). As of December 31, 2017, the Parkland Acquisition Fund had a fund balance of $1,198,299.78. An advance in the amount of $560,000 was and still remains outstanding to the General Fund and is currently programmed to be repaid in full by 2019. Revenue from the Inside M111age Each year, the Franklin County Budget Commission determines the amount of property taxes to be collected and remitted to the City based on the City's millage rates, both inside and outside the "10 mill limit". The inside millage rate was established many years ago by the State, and the outside millage is based on the voted levy for police operations. Memo regarding the Parkland Acquisition Funding February 22, 2018 Page 2 of 7 The property tax revenues from the City inside millage (also known as "unvoted" millage) rate of 1.75 mills can be allocated as City Council sees fit, although historically it has been allocated between the Capital Improvement Tax Fund and the Parkland Acquisition Fund. A historical look at the distribution is as follows: Parkland Capital Year Acquisition Fund Improvement Tax Fund 2001 1.75 mills 0.00 mills 2002 1.75 mills 0.00 mills 2003 1.75 mills 0.00 mills 2004 1.75 mills 0.00 mills 2005 1.75 mills 0.00 mills 2006 1.75 mills 0.00 mills 2007 0.95 mills 0.80 mills 2008 0.95 mills 0.80 mills 2009 0.95 mills 0.80 mills 2010 0.35 mills 1.40 mills 2011 0.35 mills 1.40 mills 2012 0.35 mills 1.40 mills 2013 0.35 mills 1.40 mills 2014 0.35 mills 1.40 mills 2015 0.35 mills 1.40 mills 2016 0.35 mills 1.40 mills 0.35 mills 1.40 mills 0.35 mills 1.40 mills 2017 2018 Based on estimates provided by Franklin County the fall of 2017, the amount anticipated to be received in the Parkland Acquisition Fund in 2018 is approximately $726,000, while $2.9 million will be received in the Capital Improvement Tax Fund. The reduction from 0.95 mills to 0.35 mills occurred as part of the 2010-2014 CIP process. While minutes are not taken for City Council CIP workshops, the staff memo dated September 3, 2009 which accompanied Ordinance No. 39-09 - Adopting the 2010-2014 five-year CIP, stated the following regarding Parkland acquisition: The Administration recommended reducing the inside millage allocated to the Park/and Acquisition Fund from .95 mills to .35 mills in 2010 and 2011 with .6 mills allocated to the Capital Improvements Tax Fund to balance the Administration's proposed 2010-2014 CIP. This will also allow for more flexibly in the use of these funds for 2010 and 2011. As a result of the discussion of funding for parkland acquisition, Council requested an executive session be scheduled by the end of the first quarter in 2010 to review potential sites for acquisition. The minutes from the second reading of Ordinance 39-09 on September 8, 2009 reflect the following regarding the change in allocation of the property tax revenues from the inside millage: Memo regarding the Parkland Acquisition Funding February 22, 2018 Page 3 of 7 (M. Grigsby, Director of Finance) For 2010 and 2011, staff is modifying how those funds are allocated. Currently, .95 mills of the 1.75 mills are allocated to the Park/and Acquisition Fund and .8 mills to the Capital Improvements Tax Fund. For 2010 and 2011, this will be modified - reducing the amount to the Parkland Acquisition Fund to .35 mills. This will provide additional funding in the Capital Improvements Tax Fund for the overall Capital Improvements Program, with the understanding that this still pro vides the ability to use those dollars for Parkland Acquisition, if so directed by Council. Staff will bring legislation to the next Council meeting, which authorizes those amounts and rates that will be submitted to the County's Budget Commission. The minutes later reflect the following discussion: Mr. Keenan noted that in regard to the change to the designated inside millage to the Parkland Acquisition Funds, staff made reference to an understanding about the flexibly of this designation of inside millage going forward - that it could still be used for Parkland acquisition, if Council so directs. If someone were to research this change in the future, where would they find it memorialized? Is it included within the document? Ms. Grigsby responded that the memo indicates that putting the funds into the Capital Improvements Tax Fund does provide more flexibility for the use of the funds. In addition, the discussion tonight will be included in the minutes regarding the adoption of the CIP. She believes this is sufficient. Mayor Chinnici-Zuercher clarified that Mr. Keenan'; point is that even if the allocation of the inside millage were changed, there would remain the ability to use the money for Parkland acquisition - if Council desires. Mr. Keenan added that it is not stated in the documentation, and he wants to ensure this is memorialized. Ms. Grigsby clarified that historically, beginning in 2001, the property tax generated from the inside millage was allocated to the Parkland Acquisition Fund. A change was made a couple of years ago to allocate some inside millage for the COIC improvements. The use of the inside millage is reviewed annually, and can be modified annually. This provides flexibility to adjust, based on current needs. At the following City Council meeting, held September 21, 2009, City Council approved Resolution 44-09 - Amending the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor. The allocation of the inside millage approved by City Council in this Resolution was consistent with the previous meeting's recommendation of 0.35 mills to the Parkland Acquisition Fund and 1.40 mills to the Capital Improvements Tax Fund. There was no additional discussion germane to this background memo. This allocation has been proposed by Staff to City Council as part of each year's CIP since the 2010-2014 CIP. This was done based on the overall capital needs throughout the City and funding that was available from other sources. CIP Preparation During the preparation of the CIP, Staff estimates the resources that will be available to fund the proposed projects. For projects that cannot be funded by TIF revenues that have been received, Memo regarding the Parkland Acquisition Funding February 22, 2018 Page 4 of 7 hotel/motel taxes, water or sewer funds, we must look to our general' revenue sources. Those sources include: • Income tax revenue (25% allocated to the Capital Improvements Tax Fund) • Property tax revenue (allocation of inside millage to the Capital Improvements Tax Fund) • Existing fund balance within the Capital Improvements Tax Fund • Transfer from the General Fund (per the General Fund Policy) • Allocation of the income tax revenue dedicated to pay debt service which is not used for debt service • Interest earnings • Repayments of advances (from TIF funds) Exhibit A is a slide that was used during the 2018-2022 CIP presentation that shows the estimated resources that would be available to fund the projects that were not funded by other sources. Projects that do not have other funding are deducted from these resources available. Staff's goal is to propose a five-year CIP that results in total resources exceeding the proposed projects for each of the five years covered. In the 2018-2022 CIP, Staff presented a five-year CIP that included revenue generated from the inside millage of $3,120,000 each year. This amount represented an estimate based on a projected assessed valuation on all properties within the City) on 1.40 mills. The balance of .35 mills is shown as revenue in the Parkland Acquisition Fund. ExhlbltA /$t1�3r;11 2018 — 2022 Proposed CIP Proposed Project Funding Summary 1 Excluding other sources suclt as s• and proceeds 2818 2819 2828 2021 2822 Total Resources $26,132,345 $22,648,08) $21,393,663 $19,381,601 $18,6]3,502 Available) o 0 0 0 BeginningFun $2,500," $3,857,345 $2598,087 $2,163,663 $1159,641 ImprovementFUM Balance In erne T.-4015 816001000 8,R9,o00 8,860,f10o 8,992,900 9,130,of1f1 allo n DeM allocation not committed! 6,341,495 5,133,242 5,068,576 3,054,570 3,325,961 property Tax revenue 3,120,000 3,120,000 3,12U,o00 3,120,000 3,120,000 Transferfmm General FUM 1000000 (per polity) Interest Eamirgs i5o,o00 150,000 1W,000 150,Ooo 150,000 Repayment of nces 2,420,900 1,6sh'sho 1,602,000 1,903,500 1,788,500 Total Resources $26,13;345 $22,648,087 $21,393,663 $19,384,641 $18,673,502 Available' 1 Excluding other sources suclt as s• and proceeds Memo regarding the Parkland Acquisition Funding February 22, 2018 Page 5 of 7 With the projects proposed and approved within the 2018-2022 CIP, at the end of year five, there was an excess of $108,502 available; meaning the resources were sufficient to cover all the projects approved each year with a balance of $108,502, as shown on Exhibit B. Exhibit B 7D!XL 2018 — 2022 Proposed CIP Proposed Project Funding Summary 2018 2019 2020 2021 2022 Total Resources $26.132,315 $22,818.08) $21,393,083 $19,381,861 $18,873,502 Available Total Proposed Project Requests (Not funded $20,275,000 $20,050,000 $19,230,000 $18,225,000 $18,505,000 through other Sources) Balanced( Resources Available (available the res.0 n Year as a $$$57,315 $2,590,087 $3,163,663 $1,159,861 5108,502 rce) ' Excluding other sources such as TIF, Water and Sewer Revenues, and proceeds from debt Therefore, to the extent that revenue is taken away from the Capital Improvement Tax Fund, thus reducing the last row on Exhibit A and the top row on Exhbit B, the balance at the end of each year and cumulatively at the end of year five will decrease by the same dollar amount (assuming all other revenues and expenditures occur as planned). Therefore, for illustrative purposes only, if the parkland acquisition funding was reallocated 100% to the Parkland Acquisition Fund, the last row on Exhibit B would show a balance in each of the five years as follows, with the negative amount reflecting project funding that would need to be reduced in order to present a budget in which the revenues exceed the expenditures each year. Year 2018 2019 2020 2021 2022 Balance 1 $737,345 1 <$3,641,913> 1 <$7,196,337> 1 <$11,320,359> 1 <$15,341,498> While the CIP document is an evolving document that is updated annually, particular attention must be paid to the first year. Funding for the first year of the CIP is included with the annual appropriation ordinance that Council approves at the December meeting, so that funding is in place January 1 of the following year. General Fund Balance Policy The issue of funding for the Parkland Acquisition Fund has been raised during the course of discussions about the annual transfer from the General Fund (based on the end -of -year fund balance) to the Capital Improvement Tax Fund, based on the City's approved General Fund Memo regading the Pa kland Acquisition Funding Febmay22, 2018 Page 6 o 1 Balance Policy The approved General Fund Balance Policy specifies tat the annual transfer (should the General Fund balance be at a level tat requires a transfer) will be to the Capital Improvement Tax Fund As a result of discussions wit City Council at the time the General Fund Balance Policy was contemplated, language was added tat provides Council discretion to deviate from the requirements of the policy, This was primarily done to allow the transfer from the General Fund to occur to a fund other tan the Capital Improvement Tax Fund, should the majorityof CityCauncil choose to do so, The General Fund Balance Policy was approved by City Council In 2016 Prior to that time, there was no requirement of an annual transfer to the Capital Improvement Tax Fund (or any other fund); aItl augh historically, prior to the recession in the late 210's, the General Fund frequently transferred funds to the Capital Improvement Tax Fund It simply wasn't mandated bya policy, TimhrlgOfDeCISIXS In order for Staff to present a'balanced' five-year CIP budget, we must be able to make certain assumptions regarding the resources available to fund the capital projects As pretausly Indicated, those resources Include the revenue from the Inside mlllage as well as funding from the General Fund, pursuant to the General Fund Balance Policy While City Council certainly has discretion to make changes to the allocation at any time, such changes could have an effect on decisions already made trough the CIP process The following flow chart shows key decision points'. December 2018 January 2019 Spring 2018 pp a6on Year-ad� Revenue estimates include Inside rft (formalN determned vvhen'Rates Aoapte f Estimate avalbbb from the General Fund for transfer intothe Capital Improvement Tax Fund CIP Adoplil September 2018 September 2918 Memo regarding the Parkland Acquisition Funding February 22, 2018 Page 7 of 7 As you can see, when Staff are preparing the CIP for the upcoming five-year period (during the Spring), we are estimating the amount of revenue that will be available from the inside millage and the General Fund (pursuant to the General Fund Balance Policy), both of which are formally approved by City Council at later points during the year (in September for the inside millage and not until after year-end for the General Fund transfer). Recommendation Information only. If Council would like to have additional discussion regarding the inside millage and the allocation between the Capital Improvement Tax Fund and the Parkland Acquisition Fund, Staff recommends scheduling a Finance Committee of the Whole in early spring, prior to the compilation of the five- year CIP.