Resolution 024-18RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No.
24-18
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A RESOLUTION ACCEPTING THE LOWEST AND BEST BID
FOR THE 2018 PARKING LOT MAINTENANCE PROGRAM
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the
Dublin Code, for the 2018 Parking Lot Maintenance Program; and
WHEREAS, Council has determined that the bid submitted by Chemcote, Inc.
constitutes the lowest and best bid.
NO , THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. The bid submitted by Chemcote, Inc. in the total amount of
$318,947.71 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts with
Chemcote, Inc. for performance and completion of the 2018 Parking Lot Maintenance
Program pursuant to the Advertisement, Proposal and Contract Documents for said
project on file in the office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City Manager,
the Director of Law, the Director of Finance, the Clerk of Council, or other appropriate
officers of the City to prepare and sign all other agreements and instruments and to
take any other actions as may be necessary to implement this Ordinance and
complete the Project.
Section 4. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the fjgised Charter.
ATTEST:
Clerk of Council
2018.
10. Members of Dublin City Council
From: Dana L. McDaniel, City Mana
3
Date.,, May 3. 2018
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(nitiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Barbara Cox, P.E., Engineering Manager
John Henderson, P.E., Civil Engineer II
Res. Resolution 24-18 — Bid Acceptance for 2018 Parking Lot Maintenance
Program
On April 5, 2018, four (4) bids were received, publicly opened, and read for the 2018 Parking Lot
Maintenance Program. The Engineer"s estimate is $314,000. The attached map depicts which
parking lots are in the program. A copy of the construction drawings has been placed in the
Council Planning Room for your reference and review.
The budgeted funds for the 2018 Parking Lot Maintenance Program in the 2018 Capital
Improvement Program are $430,000 from account AT187, Annual Parking Lot Maintsem. nancj
Chemcote, Inc. submitted the lowest and best bid of $318,947.71. Staff has thoroughly reviewed
all bids and a summary of the bids is listed below.
Bid as Read
Bidder Bid as Read Over (+) or Under (-) Corrected Bold
Engineer's Estimate
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Che cote, Inc. $313,754.61 -0.100/0 $318,947.71
............
Strawser Paving Company, Inc. $340,054.13 8.30%
Decker Construction Company $345f368.31 10.000/0
Columbus Asphalt Paving, Inc. $369,537.70 17.30%
Res. 24-18 - Bid Acceptance for 2018 Parking Lot Maintenance Program
May 3, 2018
Page 2 of 2
Communications During Construction
The following communication methods will be used to relay construction information with residents
throughout the duration of this project:
• Advisory signs are placed in advance of construction to notify residents of upcoming
construction work and any parking lot closures.
• The City of Dublin Engineering Division construction updates to the website provides
current construction schedule information.
• Social Media (e.g. Twitter, Facebook, Instagram) is used to communicate timely
construction updates.
Recommendation
Staff has thoroughly reviewed the bid submitted by Chemcote, Inc. While the City has not
contracted directly with Chemcote, Inc. in the past several years, previous private subdivision
roadway and private parking lot construction work in the City by Chemcote, Inc. has been
performed to acceptable standards. Additionally, Chemcote has performed asphalt paving on
numerous subdivision streets constructed within new residential developments that have then
been accepted as public improvements by the City.
Staff recommends Council approval of Resolution No. 24-18, accepting as lowest and best the bic
of Chemcote, Inc. in the amount of $318,947.71 and authorizing the City Manager to enter into a
contract with Chemcote, Inc. for this project.
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