Resolution 021-18RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No. 21-18 _ Passed , 20
A RESOLUTION ACCEPTING THE LOWEST AND BEST BID
FOR THE EMERALD PARKWAY BRIDGE DECK OVERLAY
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 3Y of the
Dublin Code, for the Emerald Parkway Bridge Deck Overlay; and
WHEREAS, Council has determined that the bid submitted by Bridge Specialists, Inc.
constitutes the lowest: and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. The bid submitted by Bridge Specialists, Inc. in the total amount of
$975,351.04 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts with
Bridge Specialists, Inc. for performance and completion of the Emerald Parkway
Bridge Deck Overlay pursuant to the Advertisement, Proposal and Contract
Documents for said project on file in the office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City Manager, the
Director of Law, the Director of Finance, the Clerk of Council, or other appropriate
officers of the City to prepare and sign all other agreements and instruments and to
take any other actions as may be necessary to implement this Ordinance and
complete the Project.
Section 4. This Resolutiop/s all take effect upon passage in accordance with
Section 4.04(x) of the Revised harter.
�1
Passed thisay f 2018.
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yor-"PresiUfng 0
AFEST:
Clerk of Council
UTT11C.e.- of the City Manager
200 Emerald Parkwayo Dublin, OH 43017-1090 000k ANNE
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Cit Phone: 614-410-4400 *Fax: 614-410-4490
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To: Members of Dublin City Council
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Fromm. Dana L. McDaniel, City Maria,
Date: April 19, 2018
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Barbara Cox, P.E., Engineering Manager
John Henderson, P.E., Civil Engineer II
Re: Resolution 21-18 — Bid Acceptance for Emerald Parkway Bridge Deck
Overlay
On April 5, 2018, three (3) bids were received, publicly opened, and read for the Emerald Parkway
Bridge Deck Overlay project. The Engineer's estimate is $1,520,,000. This preventive maintenance
project will remove and replace the concrete deck of the Emerald Parkway bridge over the Scioto
River (between Dublin Road and Riverside Drive.) A copy of the construction drawings has been
placed in the Council Planning Room for your reference and review.
The budgeted funds for the Emerald Parkway Bridge Deck Overlay in the 2018 Capital Improvemem
Program are $2,500,000 from account ET162, Emerald Parkway (Scioto) Deck Overlay.
Based on the bids submitted, staff recommends awarding a contract to Bridge Specialists, Inc. for
the shorter duration weekend timeframe (Alternate 'B� as a result of their lowest and best bid for
Res. 21-18 - Bid Acceptance for Emerald Parkway Bridge Deck Overlay
April 19, 2018
Page 2 of 2
Alternate 'B' of $975,351.04. Staff has thoroughly reviewed all bids and a summary of the bids i
listed below: i
The Communications and Public Information staff has developed the attached communication plan
for this project.
7
Staff has thoroughly reviewed the bid submitted by Bridge Specialists, Inc. Staff recommends
Council approval of Resolution No. 21-18, accepting as lowest and best the bid of Bridge Specialists,
Inc. in the amount of $975,351.04 (Alternate 'B) and authorizing the City Manager to enter into a
contract with Bridge Specialists, Inc. for this project.
Bid as
Bid as
Read
Read
B*Idder
Bid as Read
Over (+) or
Under (-)
Corrected
Bid
Bid as Read
Over (+) or
Under (-)
Corrected
B 1i d
Engineer's
Engineer"s
Estimate
Estimate
Alternate 'A'
-1.111.11=-, ..... . ... I. ....
Alternate*Bl
Bridge Specialists, Inc.
$965,351.04
-36.5%
$975,351.04
-35.80%
Complete General
Construction CoTpa__
$1,040,400096
-31.6%
$1,089,003.00
-28.40%
------
Shelly & Sands, Inc.
11069,003-00
-29.7%
$1,093t247.96
-28.1%
The Communications and Public Information staff has developed the attached communication plan
for this project.
7
Staff has thoroughly reviewed the bid submitted by Bridge Specialists, Inc. Staff recommends
Council approval of Resolution No. 21-18, accepting as lowest and best the bid of Bridge Specialists,
Inc. in the amount of $975,351.04 (Alternate 'B) and authorizing the City Manager to enter into a
contract with Bridge Specialists, Inc. for this project.
Messaging & Communication Strategy Brief
Collaborative effort led by Communications & Public Information
3.28.2018
Subject
2018 Emerald Parkway Deck Overlay project
Background
Engineering will be performing preventive maintenance on the Emerald Road Bridge over the Scioto River
between Riverside Drive and Dublin Road. This work will be accomplished using a technique called hydro -
demolition, which involves removing the top surface of the pavement with equipment that acts as a large
power -washer. Traffic will be maintained in both directions at all times, except for two separate weekend
closures when traffic, one direction at a time, will be detoured to Glick Road. In consultation with Community
Events and Police, reviewing the dates for special events and considering the overlay has to be done in
dry/warm weather, Engineering determined the main deck work and the needed closures would be best done
after the tournament and before Irish Festival.
Communication Goal(s)
• Emphasize the positive aspects, specifically in regards to safety and maintaining the City's high
standards for infrastructure
• Provide clear, consistent messages about maintenance of traffic
• Clearly communicate detour information and emphasize that there is a reasonable detour and many
other alternate routes.
Key Audiences/Sta K............
• City Council
• Dublin residents
• Dublin visitors
• HDBA
• DCVB
• Downtown Strategic Alliance
• Communications Advisory Committee (email to group only)
• Schools (even though this project is summer work, we'll let them know)
• USPS
• Washington Twp. (specifically Fire/EMS)
• Media (Dublin Villager, others)
Key Messages
• The City of Dublin has high standards for the safety and maintenance of our infrastructure.
• This preventive maintenance is necessary to ensure the safety of this bridge for decades to come.
• Traffic will be maintained in both directions at all times, except for two separate weekend closures
when traffic (one direction at a time) will be detoured to Glick Road. The closures must be weekend
closures and must occur between June 7, 2018 and July 24, 2018. The eastbound lanes will be closed
the first weekend, followed by the westbound closure. The weekend closures must begin after 7 p.m.
on Friday evening and conclude before 6 a.m. on Monday. Exact dates have not yet been determined.
Once a schedule is developed, it will be subject to change because the work is weather dependent.
Timeline:
• Bid Opening Date: 4/5/2018
• Council Meeting Date: 4/23/2018
• Construction Window: Between 6/7/2018 and 7/24/2018
• Completion Date: 8/1/2018
Messengers
• Engineering
• City of Dublin CPI team
Methods
• Council memo
• Spring HOA meeting
• City website
• All social media channels
• Media — Dublin villager article/column
• Video — News in :90
• Electronic message boards a week before closure
Measurement
• Number of complaints via social media or phone calls, email, etc. to City Staff and/or Council
Message Collaborators
• Communications & Public Information Lindsay Weisenauer — primary public information contact
• Public Works Megan O'Callaghan
• Engineering Paul Hammersmith
Barb Cox
Tim Root