Resolution 013-18RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No. 13-16 Passed -)0
A RESOLUTION ACCEPTING THE LOWEST AND BEST BID
FOR THE 2013 STREET MAINTENANCE PROGRAM
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the
Dublin Code, for the 2018 Street Maintenance Program; and
WHEREAS, Council has determined that the bid submitted by Strawser Paving
Company Inc. constitutes the lowest and best bid; and
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
'I of its elected members concurring, that:
Section 1.. The bid submitted by Strawser Paving Company, Inc. in the total
amount of $3,898,381.73 is hereby accepted.
Section 2„ That the City Manager is hereby authorized to enter into contracts with
Strawser Paving Company, Inc. for performance and completion of the 2018 Street
Maintenance Program pursuant to the Advertisement, Proposal and Contract
Documents for said project on file in the office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City Manager, the
Director of Law, the Director of Finance, the Clerk of Council, or other appropriate
officers of the City to prepare and sign all other agreements and instruments and to
take any other actions as may be necessary to implement this Ordinance and
complete the Project.
Section 4.. This Resolution shall take effect upon passage in accordance with
Section 4.04(x) of the Reviled Charter.
ATTEST:
Clerk of Council
j .
Office of the City Manager
CI'&tvof Dublin 1200 Emerald Parkway * Dublin, OH 43017-1094,
it Phone: 614-410-4400 * Fax: 614-410-4490
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To: Members of Dublin City Council
From: Dana L. McDaniel, City Mana
Date's. April 5, 2018
Gnitl*ated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
John Henderson, P.E., Civil Engineer II
Re: Resoluti'mon No,. 13 -18
2018 Street Maintenance Program - Bid Acceptance
On March 22, 2018, five (5) bids were received, publicly opened, and read for the 2018 Street
Maintenance Program. The Engineer's estimate is $4,,560,000. A copy of the 2018 Street
Maintenance Program construction drawings have been placed in the Council Planning Room for
your reference and review,
The budgeted funds for the 2018 Street Maintenance Program in the 2018 Capital Improvement
Program are $5,000,,000 from account AT181, Annual Street Maintenance Program.
Strawser Paving Company submitted the lowest and best bid of $3,898,381.73. Staff has
thoroughly reviewed all bids and a summary of the bids is listed below.
BI"dder Bold as Read
B1*d as Read
Over (+) or Under (-)
Engineer's Estimate
Corrected
Bid
Strawser Paving Company, Inc. $3,898,381.73
-14.5%
Columbus Asphalt Paving, Inc. $4,399,032.55
1 Decker Construction Company $4,529,918.28
-0.7%
$4f 538,296.28
Kokosing Construction Company, Inc. $4,675,179.60
+2.5%
$41675f 186.80
Shelly and Sands, Inc. $4,869,828.60
+6.8%
Work included in the 2018 Street Maintenance Program consists of roadway resurfacing and
reconstruction, base stabilization,. spot repair, curb and gutter replacement, installation of ADA
(Americans with Disabilities Act) compliant curb ramps and other associated work. All work is
planned to be complete by November 2, 2018.
Additionally, Rings Road (west of Cosgray Road) has been chosen as a pilot section for Cold In-
place Recycling (CIR). CIR is the processing and treatment of existing asphalt pavements with
bituminous and/or chemical additives without heating to produce a restored pavement layer. CIR
reuses the existing material which reduces the amount of outside material required to be hauled
to, and away from the site, thus making it a more environmentally friendly option. The road is
Memo re, Resolution 13-18 - 2018 Street Maintenance Program - Bid Acceptance
April 5, 2018
Page 2 of 3
topped with a surface course of asphalt in the traditional manner. Staff intends to closely observe
the process for this alternative method and monitor the results to determine if it will be used on
future street maintenance projects.
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The 2018 program includes resurfacing on City streets as depicted on the attached City map. Th-ViR
streets to be improved are as follows: I
Jerome Road
Gla ore Court
Haddington Drive
Achlor d Court
Carnoustie Drive
Bellaire Avenue
Turin Hill Court N.
Limerick Lane
Greenstone Point
Bellaire Court
Lea Court
Manor court
St. Ann's Court
Browning Court
St. Albans Place
Bright Road
Royal Lytham Court
Inverness Court
Dundon Court
Cavalry Court
Preston Mill Way
Killarney Court
Preston Mill Court
Coffman Park Drive
Belisle Court
Perimeter Drive
Carnoustie Circle
M i I I Street
Carnoustie Court
S. Riverview Street
Davington Drive
Martin Roa; d
Cartney Court
Martin Place
Grafton End
Braxmar Place
Kirkaldy Court
Lilly -Mar Court
Gleneagles Court
Shamrock Court
Tully ore Drive
Stanley Steemer Parkway
Dublinshire Drive
Avon Court
Finbarr Court
Parkcenter Avenue
Cashel Court
Rings Road
All work will be performed while maintaining traffic where possible with efforts being taken to
minimize interruptions to motorists, provide access for emergency services, maintain access to
driveways and adjacent streets as much as possible, and consistently provide a safe work area fo
motorists and workers. I
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The following communication methods will be used to communicate construction information with
the residents and motorists throughout the duration of this project.
Brochures are placed on mail boxes at each residence on affected streets. These
brochures are distributed by Dublin staff.
Residents whose driveways will be closed during construction will be given written notice at
their front door at least 24 hours in advance of the closure. These are distributed by the
contractor,
Memo re. Resolution 13-18 - 2018 Street Maintenance Program - Bid Acceptance
April 5, 2018
Page 3 of 3
7
Staff has thoroughly reviewed the bid submitted by Strawser Paving Company. Previous
experience with Strawser Paving Company has been favorable,, including these recent projects:
2017 Street Maintenance Program; 2017 Parking Lot and Shared -Use Maintenance Program; 2016
Street Maintenance Program,, Part 2; 2016 Parking Lot and Shared -Use Path Maintenance Program;
and 2015 Street Maintenance Program.
Staff recommends Council approval of Resolution No. 13-18 accepting as lowest and best the bid
of Strawser Paving Company in the amount of $3,898,381.73 and authorizing the City Manager to
enter into a contract with Strawser Paving Company for this project.
LOCATION MAP
x19
2018 CITY OF DUBLIN STREET
MAINTENANCE PROGRAM
18-001-CIP
MAPINDEX
MAP NO.
LOCATION
1
JEROME W.
2
HADDINGTON DR
S
LERWICK DR
4
DARNOUSTIE DR. /TURIN HILL CT. N. / GREENSTONE K. /
LEA M. / ST ANN'S CT. / K. ALBANS PL. / ROYAL LYTHAM
CT. / DUNDON CT. / PRESTON MILL WAY/ PRESTON MILL
DT. / BELISLE DTl DARNOUSTIE GR DARNOUSTIE U.
5
MMNGTON DR
6
CARTNEYCT.
T
GRAFTON END
6
MRKALDYCT./GLENEAGLJMCT.
9
TULLYMORE DR.
10
DUBUNSHIRE DR. I FINBARR CT. I C HEL U.
GIANMORE CT. / ABHLORD CT.
11
BELLARE AVE./ LIMERICK LN. I BELIAIRE CT. I WWR CT.
11
BROWNING CT.
12
BRIGHT RD.
12
INVERNESSCT.
13
CAVALRY CT.
14
WLIARNEYCT.
14
GOFFMAN PARK DR
15
PERIMETERDR.
18
MILL ST.
16
S. RIVERVIEW W.
17
MARTIN RD./ MARTIN PL I BRAXMAR PL I LILLY -MAR M.
18
SHAMROCKCT./STANLEY4ITEEMERP ..
19
AVON CT.
20
PARKDENTERAVE.
21
RINGS RD.
Iof Dublin
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OHIO, USA