Ordinance 037-18Dayton Legal Blank, Inc.
Ordinance No. 37-18
RECORD OF ORDINANCES
Passed
Form No. 30043
20
AN ORDINANCE AMENDING THE ANNUAL APPROPRIATIONS
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2018
WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual
appropriations ordinance be made in order that appropriations are not over expended;
and
WHEREAS, it is necessary to amend the annual appropriations ordinance to provide
funding in certain budget accounts; and
WHEREAS, at the beginning of each year, it is necessary to appropriate unencumbered
balances in various funds to authorize those funds for debt payments, project -related
expenditures and other miscellaneous expenses; and
WHEREAS, if any funding is appropriated herein to provide for transfers or advances for
debt service, the debt transfer is also authorized as a part of this ordinance.
NOW, WHEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, ' of the elected members concurring, that:
Section 1. There be appropriated from the unappropriated balance in the General Fund
the amount of $650,000 as follows:
Buildina Standards
10120730-713005 Miscellaneous Contract Services $ 25,000
Transfer
10196290-741241 Transfers —Police $ 600,000
10196290-741261 Transfers -Cemetery $ 25,000
Section 2. There be appropriated from the unappropriated balance in the Permissive Tax
Fund the total amount of $450,000. Of that total, $250,000 is to be appropriated to
account 23180320-735006 for Rings Road roadway maintenance, and $200,000 is to be
allocated to account 23197230-742000 for repayment of advances to the Capital
Improvement Tax Fund.
Section 3. There be appropriated from the unappropriated balance in the Hotel/Motel
Tax Fund the total amount of $66,500. Of that total, $14,500 will be appropriated to
account 23240220754005 for the payment to the Bridge Park New Community Authority
(NCA) per the 2015 development agreement with Crawford Hoying Development Partners,
LLC, and $52,000 to be allocated to account 23280350-735002 for the Dublin Arts Council
(DAC) kitchen renovation project.
Section 4. There be un-appropriate;i from the appropriated balance in the Capital
Improvements Construction Fund the amount of $17,825,000 to account 40480320-
735004 to be added back to the fund balance.
Section 5. There be appropriated from the unappropriated balance in the Perimeter
West TIF Fund the amount of $202,000 to be appropriated to account 43180320735004
for the Hyland -Croy / Post Road signal improvement project (ET132).
Section 6. There be appropriated from the unappropriated balance in the Upper Metro
Place TIF Fund is the total amount of $1,382,000. Of that total, $5,000 is to be
appropriated to account 43280320-735004 for the Smiley Park shared -use path project
(AT164), and $1,377,000 is to also be appropriated to account 43280320-735004 for the
expenditures related to the construction of the I-270/US33 interchange project (ET141).
Section 7. There be appropriated from the unappropriated balance in the Rings/Frantz
TIF Fund the total amount of $56,170. Of that total, $41,17® is to be allocated to account
43380320713004 for the Tuttle Crossing Boulevard Extension and Avery Road
Improvements project (ET013), and $15,000 is to be allocated to account 43380320-
735004 for the Rings Road shared -use path project (ET16G).
Dayton Legal Blank, Inc.
Ordinance No. 37-18_
RECORD OF ORDINANCES
Form No. 30043
Passed _ Page 2 of 2 _,20
Improvements project (ET013), and $15,000 is to be allocated to account 43380320-
735004 for the Rings Road shared -use path project (ET16G).
Section 8. There be appropriated from the unappropriated balance in the Sevver
Construction Fund the amount of $750 to be allocated to account 62310210-713005 for
bank fees incurred on sewer construction debt.
Section 9. There be appropriated from the unappropriated balance in the Agency
Fund — Unclaimed Money account the total amount of $11,500. Of that total, $10,000
is to be allocated to account 80310210-755002 for unclaimed checks, and $1,500 is to
be allocated to account 803102107!55003 for unclaimed payroll.
Section 10. There be appropriated from the unappropriated balance in the Agency
Fund — Bridge Park NCA Charges account the amount of $55,000 to be allocated to
account 80510210-755026 for remittance to the Bridge Park New Community Authority
(NCA) the 1% additional bed tax collected on lodging at the Dublin AC Hotel by Marriott.
Section 11. There be appropriated from the unappropriated balance in the Agency
Fund — Economic Development PACE account the total amount of $53,000 to be
allocated to account 81720740-713005 for the remittance of the special assessment for
the Property Assessed Clean Energy (PACE) program.
Section 12. There be appropriated from the unappropriated balance in the following
Funds the amount totaling $43,900 for County Auditor Deductions on real estate tax
settlements and service payments to the following accounts:
SDecial Assessment Debt Service Fund
32290290711001 County Auditor Deductions $ 300
CaDital Improvements Tax Fund
40110290-711001 County
Auditor Deductions
$
15,000
Thomas/Kohler TIF Fund
41910290-711001 County
Auditor Deductions
$
3,000
Upper Metro Place TIF Fund
43210290-711001 County
Auditor Deductions
$
2,500
Irelan Place TIF Fund
44910290-711001 County
Auditor Deductions
$
100
Dublin Methodist Hospital TIF
Fund
45310290711001 County
Auditor Deduction's),
$
17,000
West Innovation TIF Fund
45910290-711001 County
Auditor Deductions
$
6,000
Section 13. This ordinance shall tale effect and be in force in accordance with Section
4.04(a) of the Dublin Revised Charter.
Pa sed this d !y of 2018.,I f
Mayor — Pr s�yc9' i n g Ofificer
ATTEST: C_
0- oe
Clerk of Council
4
C Uity of Djubl in
it
4
4'TTIce of the City Manager
5200 Emerald Parkway * Dublin, OH 43017-109
Phone: 614-410-4400 * Fax: 614-410-4490 1
To,: Members of Dublin City Council
From: Dana L McDaniel, City Mana
Date,z April 5,, 2018
Initiated Angel L. Mumma, Director of Finance
By: David Gaines, Deputy Director of Finance
Melody Kennedy, Budget Manager
4
4,
Rev. Ordinance No. 37-18 — Amending the Annual Appropriations for Fiscal
Year Ending December 31,, 2018
Ordinance No. 37-18 amends the annual appropriations for the fiscal year ending December 31,
2018 in the General Fund and in various other funds to provide sufficient funding 'in certain
budget accounts. A description of the appropriations contained within each section of the
Ordinance are as follows:
Also in the General Fund are requests for two transfers; one for the Safety Fund in the amount
of $600,000,, and one for the Cemetery Fund in the amount of $25,000. During our financial
analysis of Q1, it was determined that resources in the Safety Fund and the Cemetery Fund
were not sufficient to cover the costs appropriated for transfers in the 2018 operating budget,
and additional budgeted transfers were needed:
The transfer request in the Cemetery Fund is attributable to the $25,000 additional
miscellaneous contract services and general maintenance expenses budgeted in the
approved 2018 Operating Budget. Contract services includes bank fees paid on credit
Ordinance 37-18 - Amending the Annual Appropriations for Fiscal Year Ending December 31, 2018
April 5, 2018
Page 2of5
card payments received in the City's Cemetery Office which are increasing annually, and
increases in charges for general maintenance including fence and stone wall work,
headstone refurbishing, tree/annuals/perennials replacements and mulch. In the
Cemetery Fund as well as the Safety Fund, if the transfer is not actually needed during
the course of the year, the transfers will not be made.
Initiating Department: Department of Development — Building Standards, and Department of
Finance (Section 1)
Section 2 requests a total of $450,000 in funding requests for the Permissive Tax Fund.
Of that amount, $250,000 is requested for maintenance and repair work on a section of Rings
Road west of Cosgray Road to Houchard Road.
Additionally, $200,000 in funding is being requested for an advance expense to repay the
Capital Improvements Tax Fund for advances made for the Relocated Rings Road (Churchman
Road) project (ET119). Originally, $2,200,000 was advanced from the Capital Improvements
Tax Fund to the Permissive Tax Fund to cover the 2016 construction cost of the Churchman
Road project between Marmion and Rings Road, with a roundabout at the Rings Road
intersection. An annual repayment of the original advance will be made until the Capital
Improvements Tax Fund is made whole.
Initiating Department: Department of Public Works — Engineering, and Department of Finance
(Section 2)
Section 3 requests a total of $66,500 in funding requests from the Hotel/Motel Tax Fund.
Of that amount, $14,500 is requested for the payment to the Bridge Park New Community
Authority (NCA) for 25% of the lodging tax generated by the operation of the Bridge Park AC
Marriott, and Dublin Home 2 Suites hotels per the development agreement with Crawford
Hoying Development Partners, LLC (Ordinance 44-15). This annual grant will be used by the
Bridge Park NCA to pay a portion of the operating, maintenance and capital expense costs of
the community facilities. The first "annual" payment made in 2018 covered the period October
— December 2017. The annual payment for 2019 will be included in the 2019 Operating
Budget.
Additionally, $52,000 is being requested for the Dublin Arts Council (DAC) kitchen renovation
project located at 7125 Riverside Drive (City -owned property). General Maintenance and
Engineering Co. will be doing the construction project. The project will be funded through the
Hotel/Motel Tax Fund and includes demolition of the existing kitchen and renovation of the
kitchen area with new sinks, refrigerator, freezer, grease trap, counter tops, cabinets and
flooring to enhance the Arts Council's ability to host quality catered events. The appropriation
being requested will cover all expenses except for the refrigerator and freezer, which will be
paid for by the DAC.
Initiating Department: Department of Public Works — Facilities, and Department of Finance
(Section 3)
Ordinance 37-18 - Amending the Annual Appropriations for Fiscal Year Ending December 31, 2018
April 5, 2018
Page 3 of 5
Section 4 requests an un -appropriation of funding in the total amount of $17,825,000 in the
Capital Construction Fund. Additional appropriations had been made in the Capital
Improvements Construction Fund in the 2018 Operating Budget to cover possible funding
needed for the Historic Dublin High Street project, the Historic Dublin CML Library Street
Network project, and the Historic Dublin CML Library Parking Garage project. Ordinance 02-18
approved earlier this year appropriated the exact amount of the contract with Turner
Construction. As the projects have shored -up and actual contract amounts were established
based on approved construction bids, the additional funding will not be needed and can be
returned to the fund balance of the Capital Improvements Construction Fund. Staff will
continue to monitor expenditures in the Fund. Should additional funding be necessary as the
projects progress, requests will be brought forward for City Council's approval on a case-by-
case basis.
Initiating Department: Department of Finance (Section 4)
Section 5 requests $202,000 for the Hyland -Croy / Post Road traffic signal improvement project
approved by Resolution No. 12-18 (Complete General Construction Company). The project
consists of work at the intersection of Hyland -Croy and Post Roads, including the installation of
a southbound right turn lane and a new traffic signal, including a one mast arm/support pole,
traffic signal wiring, video vehicle detection system, and traffic signal controller cabinet with all
components. This is an interim installation to provide service until the US33/SR161 and Post
Road interchange improvement are constructed. This project was originally programmed for
$300,000 in the 2017 CIP. Funding was not carried forward into 2018 since the actual contract
bid amount was unknown at year-end. The City will expend the full amount of the project,
however, per Resolution No. 11-18, Union County will reimburse the City for one-half of the
cost of the project which is approximately $101,000.
Initiating Department: Department of Pub/ic Works — Engineering (Section 5)
Section 6 requests funding authorization of $1,382,000 in the Upper Metro Place TIF Fund
Of that total, $5,000 is requested to fund a change order for Fishel Company for the Smiley
Park shared -use path project. The change order was necessitated by the need to relocate
multiple underground utilities (fiber) to make way for the pathway project.
Also requested in the Upper Metro Place TIF Fund is $1,377,000 for the expenditures associated
with the 270/33 Interchange Project. The City issued a State Infrastructure Bank (SIB) Loan
through ODOT in 2015. The total loan was issued by the City. However, there is a portion of
the loan for which the City is responsible for repaying the principal and interest and a portion
for which Mid -Ohio Regional Planning Commission (MORPC) is responsible for repaying the
principal. The City will pay MORPC's portion of the interest. ODOT is distributing the loan
proceeds for both portions directly to the contractor to pay for the project. Even though the
City is not receiving or distributing cash, it is required to record the on -behalf
payments submitted by ODOT on its books. The amounts paid to the contractor represent
proceeds of the SIB loan and capital outlay expenditures. The net effect on fund balance will
be zero but the on -behalf payments must be recorded in revenues and expenditures. Also, the
proceeds of the loan should be reflected in the amended certificate as estimated revenue. The
Ordinance 37-18 - Amending the Annual Appropriations for Fiscal Year Ending December 31, 2018
April 5, 2018
Page 4of5
expenditures should be appropriated and reflected in the budget of the fund. This treatment
follows accounting guidance issued by the Auditor of State. As more information is forwarded
to the City from ODOT, additional supplemental appropriations will be needed during calendar
year 2018.
Initiating Department: Department of Pub/ic Works — Engineering, and Department of Finance
(Section 6)
Section 7 requests funding authorization in the Rings/Frantz TIF Fund in the total amount of
$56,170. Of that amount, $41,170 is for a change order (American Structurepoint Inc.) for the
Tuttle Crossing Blvd. Extension and Avery Road Improvements project. The scope of service for
additional work on the Tuttle Crossing Blvd. Extension (Phase 1) and Avery Road improvements
(widening) project includes revision to right-of-way, drainage design, and construction plan
updates due to the planned Gage Crossing development.
Also requested is $15,000 in funding for a change order relating to the Rings Road shared -use
path project. This change order (Park Enterprise construction Co, Inc.) included extra tree
removal, additional excavation, additional stone and topsoil to bring the Rings Road ditch to
grade, path elevation changes between driveways to avoid creation of areas for water to pond,
and raising the path at the east end to reduce slope severity.
Section 8 requests funding authorization in the Sewer Construction Fund in the amount of $750
to cover bank and investment advisor fees on general obligation bonds for the City's projects
funded through debt proceeds. These projects include manhole rehabilitation, sewer lining and
repair, and sanitary sewer extensions. The amount of bank fees varies, and they were not
appropriated with the 2018 Operating Budget. These costs are offset against interest earned
on the bond proceeds.
Sections 9, 10 and 11 requests funding authorization for the Agency Funds. These are Funds
where assets are held for distribution by the City as an agent for another entity for which the
City has custodial responsibility. For this reason, the Agency Funds are considered clearing
accounts and do not provide measurement of operations, and they are not required to be
budgeted. However, the City prefers to monitor the accounts, and to the extent possible,
eliminate deficit balances. Therefore, supplemental amounts are requested as shown in the
accompanying Ordinance. All payments made from the accounts within the Agency
Fund have revenue to offset the expenses with no net impact to the City's financial
balance.
• Section 9 requests an $11,500 appropriation for the Unclaimed Monies account. This
account collects monies from unclaimed funds such as uncashed vendor checks,
uncashed payroll checks, or uncashed income tax refund checks. The City's policy
states that after a City -issued check is uncashed for six months, a check is moved to the
Unclaimed Monies Fund. After five years of non -activity, it is moved to the City's
General Fund. The appropriation being sought will allow these unclaimed funds to be
moved back to the City's General Fund.
0 Section 10 requests a $55,000 appropriation for the Bridge Park New Community
Ordinance 37-18 - Amending the Annual Appropriations for Fiscal Year Ending December 31, 2018
April 5, 2018
Page 5of5
Authority (NCA) Charges account. This is a new account that collects a 1% additional
bed tax for lodging at the Dublin AC Hotel by Marriott. Monthly, the collections are
remitted to the Bridge Park NCA (per Development Agreement). A 3% administrative
charge is withheld from the remittance to cover the City's administrative costs. The
appropriation being sought will allow the monthly remittances to be made to the Bridge
Park NCA for the year.
• Section 11 requests a $53,000 appropriation for remittance of the PACE special
assessments collected through Franklin County on behalf of the City. As you'll recall,
Resolutions No. 60 and 61-17, and Ordinance No.62-17 enabled the property at 5500
Frantz Road, the Scioto corporate Center to secure financing through the PACE Program.
PACE allows qualifying energy improvements to be financed through assessments on a
property owner's real estate tax bill to pay for energy efficiency and renewable energy
improvement projects. PACE special assessment are used to secure local government
bonds issued to fund the improvements without requiring the borrower or the
sponsoring local government (in this case the City of Dublin) to pledge its credit. By
allowing participating property owners to pay for energy improvements to their
properties via bond issue tied to a special assessment on their property tax bill, PACE
financing enables property owners to reduce energy costs with no upfront investment.
The scope of the work to be completed at 5500 Frantz Road includes interior and
exterior LED lighting upgrades, boiler replacement, and other temperature control
upgrades. The appropriation being sought will allow the remittance to be made to
Huntington National Bank to cover the loan payments for one year. The "payback"
period for the special assessment is 15 years.
Sections 12 requests funding authorization in accounts as listed in the accompanying ordinance
to cover the County Auditor Deductions associated with real estate tax settlements. These
County auditor fees are charged to the City to cover the County's administrative costs of
preparing the City's tax apportionment sheet. Fee amounts vary with the amount of real estate
taxes, service payments, and delinquent taxes collected, and are difficult to estimate for
budgeting purposes.
Initiating Department: Department of Finance (Sections 8, 9, 10, 11, and 12)
Recommendation
Staff recommends City Council approval of Ordinance 37-18, amending the Annual
Appropriations for the Fiscal Year Ending December 31, 2018, at the second reading and public
hearing of the Ordinance on April 23, 2018.