Resolution 005-18RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No. 0518 Passed , 20
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO MEMORANDUMS OF UNDERSTANDING
WITH THE FRANKLIN COUNTY BOARD OF ELECTIONS
FOR USE OF MUNICIPAL PROPERTY IN THE
ADMINISTRATION OF PUBLIC ELECTIONS
WHEREAS, the City of Dublin recognizes the need to support our democratic system
with the facilitation of public elections; and
WHEREAS, the City of Dublin strives to provide accessibility to and functionality of
the polls for all residents, including those with disabilities, by maintaining compliance
with the Americans with Disabilities Act; and
WHEREAS, the Franklin County Board of Elections has requested that the City of
Dublin execute memorandums of understanding to formalize the voting location
arrangements for the) calendar year ending December 31, 2018.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State
of Ohio, of the elected members concurring that:
Section 1. The City Manager is hereby authorized to execute the "Dublin 4-C
Memorandum of Understanding," attached hereto as Exhibit "A" regarding the use
of Dublin city Hall as a polling location.
Section 2. The City Manager is hereby authorized to execute the "Dublin 2-E
Memorandum of Uriderstariding," attached hereto as Exhibit "B" regarding the use
of the Dublin Community Recreation Center as a polling location. .
Section 3.
This Resolution is effective upon passage, in accordance with Section
ATTFST:
Clefk of Council
Office of the Cluty Manager
5200 Emerald Parkway * Dublin, OH 43017-1090
Ifty of Dubl ion Phone: 614-410-4400 * Fax: 614-410-4490
Cit
Too. Members of Dublin City Council
"
From.,, Dana L. McDaniel, City anal
Date: January 18, 2018
O�e: Resolution 05-18 - Franklion County Board of Elections
Memorandums of Understanding for Polling Places in Public Buildings
Attached is legislation authorizing two memorandums of understanding with the Franklin County
Board of Elections for public elections administered in City Hall and the Dublin Community
Recreation Center during the calendar year 2018. The two MOUs are identical to those from 2017.
The Board has notified the City that they will no longer need of space at the Kaltenbach Park
Community Center as they have arranged for use of a different facility for that polling location.
The proposed memorandums of understanding are intended to clarify the City's role in providing
space for elections. Key areas include,-,
the City shall furnish heat, light, electric power, and sufficient space to host the
elections;
• access for Franklin County Board of Elections to the buildings for proper conduct of the
elections and access to voting equipment,
• designation of City personnel responsible for opening and closing the facilities on
election
requires that the City notify the Board of Elections not later than 60 days prior to any
election if the facilities are vacated by the owner.
Furthermore, the resolution reaffirms the City of Dublin's commitment to provide accessibility to
the polls for voters with disabilities by maintaining compliance with the Americans with Disabilities
Act.
Staffs review of the memorandums indicates no concerns with the City's ability to meet any of th
obligations to ensure safe and accessible polling locations for Dublin residents. I
Staff recommends adoption of Resolution 05-18 at the January 22, 2018 Council meeting.
To Whom It May Concern:
On behalf of the Franklin County Board of Elections, I personally want to thank you and all
of the physical facility managers, staff, and other administrators who have assisted the
Board in holding our elections by providing space to be used on Election Day as a voting
location. Due to your assistance,, voters in your immediate neighborhood are able to
exercise their right to vote.
The year 2018 is going to be another busy year for elections administration in Franklin
County with many local contests on the ballot on May 8 and November 6. To help us
accomplish our statutory duty to provide voting locations for Election Day,, we trust that
we will be able to agree with you this year for space in your facility to be used as a voting
location,
Remember, to complete the Logistical Information Sheet. This Logistical Sheet is one of
the most important tools our Logistics uses in its daily task. Please maintain the yellow
copy for your records, and return the white copy in the postage paid envelope. If you
have any questions about this form or our planned use of your facility, please do not delay
in contacting us by calling 525-5213.
If you are not the correct individual to whom this important information should be sent,
please forward these documents to the proper person,
Thank you again for ensuring a safe, accessible and convenient place to vote for your
community.
1213M
FRANKLIN COUNTY BOARD OF ELECTIONS
Memorandum of Understanding for Polling Places in Public Buildingli-
Supported by Taxation G!
LID# 1078
Dublin 4-C
Dublin City Hall
5200 Emerald Parkway
SECTION II. ACCESSIBLE FACILITIES FOR EACH POLLING PLACE
PURSUANT TO R.C. 3501.29(B)(1)
Notwithstanding any other section of federal or state law to the contrary,
it is agreed that the undersigned facility occupant shall provide the following.*
(a) a facility that is free of barriers that would impede ingress and
egress of handicapped persons on the shortest accessible route
from the parking lot to the room in which the polling place is
located inside the facility or that has been temporarily retrofitted to
accommodate handicapped persons, including but not limited to
entrances that are level or are provided with a nonskid ramp of not
over eight per cent gradient, if applicable and doors that are a
minimum of thirty-two inches wide, and
(b) the minimum number of special parking locations, also known as
handicapped parking spaces or disability parking spaces, for
handicapped person in accordance with 28 C.F.R. Part 36, Appendix
A, and in compliance with division (E) of section 4511.69 of the
Revised Code and any other relevant municipal ordinance (see
Appendix A).
(c) additional items required under section 3501.29 of the Ohio
Revised Code, as outlined in Appendix A.
It is further agreed that in all circumstances the Board has the right to
install temporary equipment, including but not limited to traffic cones and
i
signage, to mitigate the circumstances that, in the opinion of the Board, render
the facility inaccessible for use as a polling place.
In the event the undersigned facility occupant shall vacate said room at
any time during the life of this agreement, the signer shall notify the Board of
such vacation at once. Proper notice shall be given to the Board not later than
sixty (60) days prior to any election. The Board shall not be held responsible for
payment of fees to any other person or entity. The Board reserves the right to
terminate this Memorandum of Understanding for any reason and at any time
without notice to the undersigned facility.
Whereas Ohio law requires the authority which has the control of an
building or grounds supported by taxation under the laws of this state to mak
a 'lable the necessary space therein for the purpose of holding elections an
val I
adequate space for the storage of voting machines, without charge for the us
thereof upon application of the Board, the undersigned parties agree that th
Board shall pay a reasonable sum for necessary janitorial service at the rate o
$20.00 for every hour on each Election Day for which the facility is used
polling place under this Agreement, beginning at 5:00 a.m. and concluding a
11: 00 p.m., during which the building is not otherwise normally and customaril
open to the public. The undersigned facility occupant shall bill the Board, no:
later than ten days following the Election Day on which the facility was used a
a polling place under this agreement, for janitorial fees as herein agreed to.
Dublin City Hall
5200 Emerald Parkway
Dublin., OH 43017
Agreed to and entered into by and between the Franklin County Boar
of Elections and undersigned facility occupant this day of
,r 2018. 1
Edward 3. Leonard
Director
Complete and sign both copies of this Memorandum of Understandlinglo
keeping the yellow copy for your files, and return the white copy to: g
Franklin County Board of Elections
Logistics Division
1700 Morse Road
Columbus,, Ohio 43229
i7f you have any questions, please call .525-5213;
This appendix is not intended to provide a legal interpretation of, replace, or supersede the
requirements of 28 C.F.R. Part 36, Appendix A nor R.C. 4511.69(E) but is provided as a
courtesy to the public facility occupant as to the minimum expectations of the Franklin County
Board of Elections as it relates to accessible parking spaces for persons with disabilities.
MINIMUM NUMBER OF HANDICAP ACCESSIBLE PARKING SPACES RELATIVE TO TOTAL
PARKING SPACES
1 to 25
1
26 to 50
2
51 to 75
3
76 to 100
4
101 to 150
5
151 to 200
6
201 to 300
7
301 to 400
8
401 to 500
9
501 to 1000
2 percent of total
FRANKLIN COUNTY BOARD OF ELECTIONS
Memorandum of Understanding for Polling Places Iin Public Buildings
Supported by Taxation GI
LID# 1079
Dublin 2-E
Dublin Community Recreation Center
S600 Post Road
CECTION 11. ACCESSIBLE FACILITIES FOR EACH POLLING PLAC�4
PURSUANT TO RC, 3501.29(B)(1)
Notwithstanding any other section of federal or state law to the contrary,
it is agreed that the undersigned facility occupant shall provide the following:
(a) a facility that is free of barriers that would impede ingress and
egress of handicapped persons on the shortest accessible route
from the parking lot to the room in which the polling place is
located inside the facility or that has been temporarily retrofitted to
accommodate handicapped persons, including but not limited to
entrances that are level or are provided with a nonskid ramp of not
over eight per cent gradient,. if applicable and doors that are a
minimum of thirty-two inches wide,- and
I
(b) the minimum number of special parking locations, also known as
handicapped parking spaces or disability parking spaces, for
handicapped person in accordance with 28 C.F.R. Part 36, Appendix
A, and in compliance with division (E) of section 4511.69 of the
Revised Code and any other relevant municipal ordinance (see
Appendix A).
(c) additional items required under section 3501.29 of the Ohio
Revised Code, as outlined in Appendix A.
It is further agreed that in all circumstances the Board has the right to
install temporary equipment, including but not limited to traffic cones and
signage, to mitigate the circumstances that, in the opinion of the Board, render
the facility inaccessible for use as a polling place.
SECTION III, TERMINATION AND TRANSFER
In the event the undersigned facility occupant shall vacate said room at
any time during the life of this agreement, the signer shall notify the Board of
such vacation at once. Proper notice shall be given to the Board not later than
sixty (60) days prior to any election. The Board shall not be held responsible for
payment of fees to any other person or entity. The Board reserves the right to
Lerminate this Memorandum of Understanding for any reason and at any time
without notice to the undersigned facility.
Whereas Ohio law requires the authority which has the control of any
building or grounds supported by taxation under the laws of this state to make
available the necessary space therein for the purpose of holding elections and
adequate space for the storage of voting machines, without charge for the use
thereof upon application of the Board, the undersigned parties agree that the
Board shall pay a reasonable sum for necessary janitorial service at the rate of
$20.00 for every hour on each Election Day for which the facility is used a
polling place under this Agreement, beginning at 5:00 a.m. and concluding at
11: 00 p.m., during which the building is not otherwise normally and customarily
open to the public. The undersigned facility occupant shall bill the Board, not
later than ten days following the Election Day on which the facility was used as
a polling place under this agreement, for janitorial fees as herein agreed to.
Dublin Community Recreation Center
5600 Post Road
Dublin, OH 43017
Agreed to and entered into by and between the Franklin County Board
of Elections and undersigned facility occupant this day of
2 0 18.
Edward 3. Leonard
Director
Complete and sign both copies of this Memorandum of Understanding,,
keeping the yellow copy for your files, and return the white copy to:
Franklin County Board of Elections
Logistics Division
1700 Morse Road
Columbus, Ohio 43229
MEMO=
This appendix is not intended to provide a legal interpretation of, replace,, or supersede the
requirements of 28 C.F.R. Part 36, Appendix A nor R.C. 4511.69(E) but is provided as a
courtesy to the public facility occupant as to the minimum expectations of the Franklin County
Board of Elections as it relates to accessible parking spaces for persons with disabilities.
MINIMUM NUMBER OF HANDICAP ACCESSIBLE PARKING SPACES RELATIVE TO TOTAL
PARKING SPACES
1 to 25
1
26 to 5 0
2
1t 75
3
76 to 100
4
101 to 150
5
151 to 200
6
201 to 300
7
301 to 400
8
401 to 500
9
501 to 1000
2 percent of total
In the event that the facility has parking spaces greater than 1,000 in number, there should biva-
20 handicap accessible parking spaces plus 1 for each 100 spaces over 1,000.
HANDICAP ACCESSIBLE PARKING SPACE DESIGN
Handicap accessible parking spaces in the minimum number described above need not be
provided in the same lot as is normally and customarily available for all other voters but may l9e
provided in a different location if equivalent or greater accessibility, in terms of distance from
an handicap accessible entrance on the shortest accessible route from the parking lot to the
room in which the polling place is located inside the facility, cost convenience is ensured.
Except as is required for "van accessible"" parking spaces, access aisles adjacent to handicap
tp-ccessible spaces shall be 60 inches (1525 mm) wide minimum.
*ne in every eight handicap accessible spaces, but not less than one, shall be considered "van
-zccessible" and served by an access aisle 96 inches (2440 mm) wide minimum
1;L4kTTPJ-jWA
A sign must be displayed for each handicap accessible parking space. The handicapped
accessible parking space sign must be located in a manner so it cannot be obscured by a vehicle
parked in the space. Signs should be placed 60 inches (5 feet) minimum above the finish floo7f
or ground surface measured from the bottom of the sign. Sign size shall be a minimum of 12
inches (1 foot) wide by 18 inches (1 foot -6 inches) high. The color of the sign shall be blue with
white lettering and icons.
The words HANDICAPPED PARKING must be contained on the handicap accessible parking
space sign and appear above the international symbol for accessibility.
The words VAN ACCESSIBLE must be contained on the handicap accessible parking space
sign and appear below the international symbol for accessibility for signs designating a "van
accessible"' parking space.
The sign (or an additional sign attached to the same sign post but below the primary
signage) must contain language stating the dollar amount of the fine that can be applied t*
unauthorized persons parking in the handicap accessible parking space. Recommended
language for the placardTO $500 FINE" s accessible parking spaces
serving buildings located within the City of Columbus and "'UP TO $250 FINE" for all others.
Note that painting the international symbol for accessibility on the ground alone does not
sufficiently designate a parking space as handicap accessible.