Ordinance 075-17Dayton Legal Blank, Inc.
Ordinance No. 75-17
RECORD OF ORDINANCES
Form No. 30043
Passed , 20
AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDGET
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2018
WHEREAS, Section 8.02(a) of the Dublin City Charter requires the City Manager to
prepare and submit the annual budget to City Council; and
WHEREAS, City Council has received and reviewed the annual budget for 2018; and
WHEREAS, the Administration has incorporated in the attached 2018 Operating
Budget any necessary modifications as requested by City Council as a result of the
budget review workshops.
NOW, TEFORE, BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, of its elected members concurring, that:
Section 1. The 2018 Annual Operating Budget attached as an Exhibit be, and hereby
is, approved.
Section 2. This ordina/csall be effective on January 1, 2018.
P4sd this � �� 11�.:2017.
Mayor - Fresiqiryfj Offle&
TTEST:
Clerk of Council
Office of the City Manager
5200 Emerald Parkway s Dublin, OH 43011-1090
Ut DUb1111 Phone, 614-410-4400 # Fax, 614-410.4490 Memo
To: Members of Dublin City Council
From Dana L. McDaniel, City Mana
Date: November 16, 2017
Initiated By: Angel L. Mumma, Director of Finance
Re; Ordinance No, 75-17 - Adopting the Annual Operating Budget for 2018
Summary
On Wednesday, November 8 City Council held a workshop to review the proposed 2018
Operating Budget. This memo is being provided as follow-up to questions posed during the
workshop as well those posed via email and/or calls with staff after the workshop.
Budgeted Operating Revenue versus Actual Operating Revenue
During the workshop, the narrowing of the gap between budgeted operating revenues and actual
operating revenues was recognized (see page 1-3 in the City Manager's 2018 Operating Budget
letter).
The largest variation between budget and actual operating revenue occurs with income tax
receipts. For example, the variance between the two in 2014 was nearly $8.7 million in the
General Fund alone (recall that 25% of the income tax revenue credited to the Capital
Improvement Tax Fund is not considered operating revenues), In 2015, that variance dropped
to $4.6 million and in 2016, it dropped to $3.9 million,
I don't believe this is indicative of a less conservative approach to budgeted income tax revenue;
rather a difference between being in a growth environment versus an environment where some
income tax revenues are declining, For example, when there is no anticipated loss of income tax
revenue, the estimate for the upcoming year is based on an extremely conservative level of
growth, mainly because it is impossible for staff to quantify what extent we believe growth might
occur. However, when we are aware of businesses leaving the community, as has been the case
in the past few years with Nationwide and Chase, we are able to accurately quantify that number
based on known revenue that we have received from the company. Therefore, in an
environment in which loss is anticipated, it is easier to be more accurate in estimating those
revenues.
In other revenue sources besides income tax, there are many factors that can influence whether
we are close to the estimate or not. Weather is one factor. While we conservatively estimate
revenue from our pools as well as ticket and token revenue for the Dublin Irish Festival, the
weather during the pool season and during DIF weekend can impact the revenue we receive.
Finally, we are working closer with Departments and Divisions to get a better estimate on
revenue for the upcoming year based on the information they have. For example, the Building
Division is able to better accurately estimate permit revenue based on upcoming developments
rather than simply looking at historical revenues. A more comprehensive approach to analyzing
revenue leads to more accurate estimates.
Memo re, Ord. 75-17 — Adopting the 2018 Proposed Operating Budget
November 16, 2017
Page 2 of 2
Stop Loss Coverage (response provided by Homer Rogers)
As a result of the over 20% increase in the City's stop loss premium for 2018, Council inquired
about obtaining quotes from other providers, The City's healthcare consultant, Oswald, is
currently conducting the market research in support of obtaining better rates for 2018. Staff will
update Council on the status of this as more information is obtained,
Ci of Dublin Personnel Costs Compared to Other Public Entities (response provided by Homer
Ro ers
The City's consultant on the classification study, Marcia Hoisington of Westcott Hunter HR and
Compensation Consulting, was asked how the City's personnel costs/staffing compared to other
public entities, Ms. Hoisington is researching this and the Department of Human Resources will
provide a response when that information is obtained,
Recommendation
Staff recommends approval of Ordinance 75-17, adopting the 2018 Operating Budget at the
second reading/public hearing an November 20, 2017 meeting of City Council, The
accompanying 2018 Operating Budget Appropriation Ordinance will be included on the Agenda
for introduction on November 20 and second reading/public hearing on December 4,
1 Office of the City Manager
G of Dubb 6200 Emerald Parkways Dublin, OH 43017-1090
Phone: 614-410-4400 s Fax: 614-410-4490 e 0
To: Members of Dublin City Council
From: Dana L1 McDaniel, City Manarn,,' `
Date; November 2, 2017
Initiated By: Angel L. Mumma, Director of Finance
Re, Ordinance No, 75-17 - Adopting the Annual Operating Budget for 2018
Summary
Ordinance 75-17 authorizes the adoption of the 2018 Annual Operating Budget, City Council's
workshops to review the proposed budget are scheduled for Wednesday, November 8 and
Monday, November 13 at 6:00 p.m.
Also attached is a copy of the memo that was provided to the Management Team in September
providing direction on the preparation of the 2018 Operating Budget,
Recommendation
Staff recommends passage of the Ordinance at the second reading/public hearing on
November 20, 2017, The accompanying 2018 Operating Budget Appropriation Ordinance will
be included on the Council agenda for introduction/first reading on November 2011 and second
reading/public hearing on December 4, 2017,
Office of the City Manager
5200 Emerald Parkway @ Dublin, OH 43017-1090
City of Dublin Phone; 614.410.4400 » Fax; 614,410.4490
To; Management Team
From: Dana L McDaniel, City Mana t�;? A„
Dater August 25, 2017
Initiated By; Angel L Mumma, Director of Finance
David Gaines, Deputy Direct of Finance
Melody Kennedy, Budget Manager
Re: Preparation of the 2018 Operating Budget
It is the City Manager's responsibility to "prepare and submit budgets and capital programs to
Council" (Revised Charter of Dublin, Ohio, 5.04(e)). Preparation of the 2018 Operating Budget
provides us, as an organization, the opportunity to continue to review the City's operations and
determine how we can use our resources most effectively. As always, City Council and the
Administration are committed to responsible fiscal stewardship and the continuation of excellent
customer service.
As you are aware, the City's largest revenue source for operations is income tax revenue, This
source comprises over 90% of the City's General Fund operating revenues. Therefore, it is one of
the City's key economic indicators that is reviewed when determining the level of growth for the
upcoming year. In the 2017 Operating Budget, we projected $84,734,000 in revenue from local
income tax. The estimate was based on an assumption of a 5.8% decrease over the 2016 actual
income tax revenues due to the anticipated loss of revenue from JP Morgan Chase and Nationwide
Insurance,
Through July, income tax revenues had decreased 1.96% over the same period in 2016. While we
hate to see a decrease in revenue, we are performing better than expected due to growth in our
existing tax base and a slower than expected move out of the City by Nationwide, We anticipate
ending the year ahead of budget because of these two factors as well as the fact that United
Healthcare (UHC) is expected to begin operating their call center within Dublin during the 4tn quarter
of 2017.
As we look forward to 2018, Staff have taken into account the movement of the remaining
Nationwide employees out of Dublin, a reduction in revenue from The Wendy's Company, given their
announcement this summer of reducing expenditures at their Dublin headquarters, and new revenue
from UHC. Based on these factors, we are projecting a 1,5% increase over the 2017 estimate, which
would result in $86,000,000 in income tax revenue. Please keep in mind that this amount is not
entirely available to be allocated to the City's operating expenditures, Of this amount, 25% is
committed to capital improvement projects as established by City Ordinance.
Due to the importance of the City's income tax revenue, collections are monitored on a daily basis.
The Department of Finance continuously monitors economic conditions and trends to determine the
on-going reasonableness of the income tax revenue projections.
Memo re, Preparation of the 2018 Operating Budget
August 25, 2017
Page 2 of 7
Another key financial indicator for the City is its' General Fund balance, The General Fund balance
is a key component to the financial health and stability of the City The City's policy is to maintain
a year-end balance equal to or greater than 50% of the General Fund expenditures, including
operating transfers. As of July 31, 2017, the General Fund balance was $33,641,067, which
represented 46.8% of the City's budgeted 2017 expenditures. However, taking into account the
$28,1 million advance from the General Fund to the Capital Construction Fund, which will be repaid
from bond proceeds in August 2017, the General Fund balance would be $59,803,497, or 85,8% of
the budgeted 2017 operating expenditures,
This level of fund balance is necessary as we continue funding major improvements throughout the
City We will continue to make significant transfers and advances from the General Fund to various
TIF funds and the Capital improvement Fund for infrastructure improvements, This allows the City
to take advantage of opportunities as they arise and fund infrastructure improvements before TIF
revenues are generated, The expectation is that these advances will be repaid to the General Fund
over the 30 -year life of each TIF, In 2018, the City anticipated utilizing $2,650,000 of the General
Fund balance to fund capital projects, in addition to money that may be transferred pursuant to the
City's General Fund Balance Policy (which stipulates that 25% of the amount of the General Fund
Balance in excess of 75% will be transferred to the Capital Improvement Tax Fund).
The following are my priorities which are in alignment with Council's strategic focus areas,
Department and Division Directors' budgets should be prepared with the following in mind,
1. Fiscal Health of the City — A continued focus on setting the conditions that ensure the fiscal
health of the City remain a high priority, This is vital in order to have the financial resources
needed to provide the best quality of life and environment in which our residents and
businesses can thrive, Keep the following in mind to help set these conditions:
a. Finalize and begin to implement the results of our planning efforts (in partnership
with our residents and businesses) and implementation of the results of those efforts
relative to; West Innovation District Update Study, Office Competitiveness Study,
Mobility Study, West Bridge Street Corridor Framework Plan (modified), Bridge Street
District Code Modifications, Bridge Street Parking Study/South High Street Parking
Survey, Aging in Place, etc,
b. Development, adoption and timely execution of the Five -Year CIP to set the
infrastructure conditions for economic sustainability and growth and the environment
for a high quality of life,
c, Pro -active and aggressive engagement with businesses, site consultants, developers
and realtors. Backfill the vacancies in commercial offices that will be created with the
movement of Cardinal Health employees into the Rings Road Building,
d. Promote and participate in the Northwest US33 Corridor economic development
initiatives and partnerships,
e, Bring Bridge Park East and West and associated infrastructure online.
f, Responsible fiscal management and accountability of the City's resources,
g, Maintain our bond rating levels and comply with our Debt and General Fund Balance
Policies,
h. Build on and leverage the Munis software throughout the organization to assist with
day-to-day management, accountability and to provide fiscal/budget analysis
capabilities.
Memo re. Preparation of the 2018 Operating Budget
August 25, 2017
Page 3of7
Develop and implement a new Smart Cities Center of Excellence concept. Position the
City of Dublin out front of others in the connected/autonomous and smart cities
infrastructure and technology spaces by providing a robust supporting infrastructure,
interactive spaces, and through relationships and collaboration. Seek to attract new
businesses, collaborators and research interests to launch a new industry cluster.
Seek to drive the convergence of IT, Health Care, automotive/engineering, and smart
cities efforts with data collection/analytics.
2. Public and employee safety — Ensure our safety forces and all our employees are properly
equipped and trained to provide for the safety of our public, generally, and our employees,
specifically, Continue to fund safety training for employees in order to maintain required
licenses, certifications and accreditation standards. Anticipate mandates for additional
training requirements and budget to the best of your ability.
3. High quality services -- Maintain the confidence and trust of our residents through
engagement, responsiveness, and high quality, customer -focused service. I expect our high
quality levels of service to be maintained. Generally, I expect a status quo budget among our
traditional program levels, However, I ask that you thoroughly and continually evaluate
existing programs and services to determine their relevance, modernization,
efficiency/improvement, enhancement, termination and/or replacement with more valued
services, Leverage our investment in yellow, green and black belts. New and additional
services/programs resulting in new and additional costs should be thoroughly vetted against
the need to retain and sustain existing program/s, Seek opportunities for shared services
with partner communities, government agencies, businesses, not-for-profit agencies, etc.
4. Infrastructure - Implement the City's Capital improvement Budget on time and within budget,
while maintaining the City's infrastructure. Council continues to approve aggressive capital
budgets with more emphasis on maintaining existing infrastructure, Our operating budget
must ensure the appropriate amount of consulting services not otherwise considered in the
adopted Five Year CIP to support this effort. Special attention must be given to estimating
project costs realistically prior to actual bidding, assessing the bids against the allocated
budget, and controlling the escalation of project costs during the construction process.
6, Leverage technology - Leverage the use of technology, equipment and information
technology, in our daily operations and in our strategic decision making, My key areas of
concern remain; protecting our data; defending our systems; and launching those new
software systems in a realistic deployment scheme.
6. Leverage talent/assess alternatives — Implement the revised classification of employees,
Continue to consider the re-classification/re-purposing of vacant positions to achieve greater
efficiencies and results at lower cost. Avoid the need or perceived need for additional staff
to achieve the same result. Also, consider part-time/seasonal personnel and use of
contractual service providers to address additional staffing needs. Due to budget constraints,
these options should be seriously considered. While I remain open to requests for additional
full-time and part-time positions, we must highly scrutinized them together to stay within our
means.
Memo re, Preparation of the 2018 Operating Budget
August 25, 2011
Page 4 of 7
7. Operational lines — I encourage you to include the input and suggestions of your staff in the
formulation of your budgets. No one knows better how to deliver the service than those who
actually deliver them, I encourage you to assess operations/programs across
departments/divisions and offices to evaluate how they coincide with other operations. This
helps to determine how we can best utilize our resources and avoid duplication of services,
8, Community engagement — Continue to proactively engage our residents and businesses to
anticipate or learn of their needs and concerns. Attempt to address these in the various facets
of your budget to the extent possible. The Five -Year CIP addresses much of this over time,
The operating budget can address this relative to service and program deficiencies, I expect
us to be responsive to these needs and concerns, but each must be scrutinized relative to
the overall needs of the community and our ability to fund these needs, Certainly, City Council
will direct us on these matters, but your own assessment and anticipation is necessary to
develop the operating budget.
9, Professional development — Continue the current funding level budgeted for professional
development, We continue to progress and institutionalize our overall training and leadership
development programs, We will move into sustainment training and training for new leaders
and those we anticipate and desire to develop as future leaders. Maintain travel/training for
professional development at current levels, Attending conferences related to our professions
enable us to understand trends, innovate, and professionally develop, This should be closely
monitored by Department/Division Directors, Anticipate additional training mandates, as
previously mentioned,
10. Celebrate and engage our cultural diversity — Continue to assess and develop opportunities
to engage and celebrate our cultural diversity, We must continue to go "glocai" (relating to
the connections or relationships between global and local businesses, problems, culture, etc,,
per Longman English Dictionary) in all aspects of operations and community/business
engagements, Identify and present programming/services/training etc. that position the City
of Dublin to embrace, promote and leverage this diversity, This supports our vision to be a
Global City of Choice,
I. Continuous improvement — We continue to build on our tradition of innovation by adding
yellow, green and black belt qualifications for our staff, We will increase our coordinated
efforts in leveraging this new talent and expertise, Continue to fund the effort of training,
certifying and raising awareness/understanding of LEAN and Six Sigma training,
facilitation/Kaizen events, and advice in 2018. Department and Division Directors will
establish dash board metrics that define whether we are winning or losing in our areas of
responsibility/s, They will begin briefing these metrics monthly yet this year, Such metrics
should continue to grow over time to touch all aspects of our operations and services we
deliver,
With the guidance provided above and based on current revenue and expenditure estimates and in
consideration of the Financial Management Policies of the City, the 2018 Operating Budget requests
should reflect no increase as compared to the 2017 Operating Budget.
Memo re, Preparation of the 2018 Operating Budget
August 25, 2017
Page 5 of 7
The City is posturing for and will realize ongoing growth but in a controlled way, As the City also
ages, we must balance the need to maintain existing assets while continuing to build new ones,
While we have indicated that there should be no increase as compared to the 2017 Operating
Budget, I encourage departments to bring forward new initiatives that support the
priorities I have provided herein and reflect your own innovative suggestions for the
upcoming year, A detailed explanation for these requests should be provided as part of the budget
documentation,
At this time, the Finance and Human Resources Department are evaluating the non -bargaining unit
increases for 2018 as well as the cost for health insurance for all city employees, Additionally, the
collective bargaining agreement governing employees that are members of the FOP-OLC
(communication technicians) will be negotiated this fall, Therefore, the request for no increase
applies only to non -personnel costs,
The following guidelines have been set to aid you in preparing your 2018 Operating Budget requests;
Personnel input,
As it pertains to the Munis system and budget entry, please do not enter any personnel
related requests into the system (for both full-time and part-time/seasonal), Instead, please
submit these changes under a separate memo to Melody Kennedy, Budget Manager. The
information contained in the memo should include the proposed position title, justification,
and the salary range based on the appropriate levels as determined with Human Resources.
Similarly, if you would like to change the part-time/seasonal or overtime budget, please do
so in a memo,
Finance staff will make the adjustments in the Munis system along with the overall benefit
cost related to changes in personnel based on the information contained in the memo,
Revenue Estimates
While income tax revenue is the largest source of revenue, many departments/divisions generate
additional revenue to support the operations of the City, In the past, Finance has estimated these
revenue sources based on historical performance. However, it is most appropriate that the
departments/divisions generating these revenue sources establish the baseline revenue estimate for
the upcoming year based on information they have that Finance may not be aware of,
Therefore, for the first time this year, we are requesting that for those departments/divisions that
generate revenue as part of their daily operations, which is nearly every department/division, you
include as part of your budget submittal the revenue estimate for 2018, This is done in the same
manner in the Munis system as expenditures are entered.
In the upcoming days, a current revenue report will be distributed to the Management Team so that
everyone can see the revenue accounts, the 2017 budget amount and YTD collections,
Staff should expect during the course of next year that revenue will be reviewed on a regular basis
with the City Manager and Director of Finance to determine how closely revenues are materializing
against the budgeted amount, We certainly do not want to overestimate revenue in order to build
more capacity for increased expenditures because if the revenues don't materialize as anticipated
Memo re, Preparation of the 2018 Operating Budget
August 25, 2017
Page 6 of 7
yet the expenditure budget isn't adjusted to compensate for the lack of revenue, the City's fund
balances will decrease, However, we do not want to significantly underestimate revenue as that
could result in unnecessary reductions in expenditures,
Budget Deadlines
All final 2018 Operating Budget information should be entered online and supporting documentation
submitted to Finance by Wednesday, September 13,
Supporting Documentation
Please provide detailed information for your budget requests. Any supporting documentation can
be attached to the budget request within the Munis system,
It is essential that each work unit review and update the front page of its budget section(s), which
includes the Statement of Functions, Objectives and Activities, and Personnel Data, as well as the
budget detail, Please remember to update these pages to correspond with your budget requests.
Thesg f.Qrms will bg emailgd t
Performance Measures
The 2013 Operating Budget was the City's first budget document to include performance measures,
Existing measures will still be reported and we anticipate that additional measures will be included
over time, and established measurements will be refined as we move forward, Measurements should
reflect a linkage between performance and budgeting, Our goal is to include measurements that
are meaningful to Managers and Staff, City Council, and the residents,
Performance measures are compiled through the City Manager's Office, Contact Nick Plouck with
questions or concerns,
Munis Budget Entry
If you have additional questions, Finance staff is happy to provide more information about budget
submissions, including Munis budget entry, Please let Melody Kennedy know if you would like to
schedule a meeting for this purpose, or if you have any budget questions,
Your diligence in the budget process is a vital step in guaranteeing that we assist Council in achieving
success within their strategic focus areas and our vision and mission, As you prepare your budget
requests, please do not hesitate to contact Finance or me with any questions,
2017 Operating Budget Reminders
To assist you in formulating your 2018 Operating Budget, the following are a few reminders tc
provide some direction as to where and how to budget for certain expenditures, These notes arE
intended to add consistency to how some items are budgeted across all departments and divisions,
Any individuals hired through a temporary agency or independent contractors should be
budgeted under the object (line item) for General Contractual Services ('711000",) Only
temporary employees of the City (on our payroll) should be paid under &the_ r=,
Any clothing for employees, including shirts of any kind, should be budgeted as Uniforms and
Clothing (`°701204"). Please include in your budget documentation a list of what apparel you
Memo re. Preparation of the 2018 Operating Budget
August 25, 2017
Page 7 of 7
plan to purchase and for which employees, (Apparel purchases should be limited to those
employees for whom identifying apparel Is necessary for the job function), T-shirts for
volunteers, program partldpants, etc., should be also be budgeted for within this account,
• Budget ads under &02siz C7150021 rather than Pdi and Reomduction x'715003),
If you would like to add new accounts to budget items, please call to discuss with Melody
Kennedy. Finance will create these accounts for you if deemed necessary.
Finalizing the Proposed 2018 Operating Budget
Uke the process that was undertaken for the 2017 Operating Budget, the Co Manager is requesting
that the Department Heads, including the Directors of Human Resources and Community Relations
but excluding the Director of Finance and Assistant City Manager, review the 2018 budget requests
as a team and prepare a comprehensive proposed budget reflecting all departments/divisions
(except Department of Finance, Office of the City Manager and Oerk of Council) that meets the
guidelines and intent set forth in this Memo and any subsequent guidance,
These meetings will be facilitated by the Deputy Director of Finance, David Gaines, with assistance
from the Budget Manger, Melody Kennedy, and the Management Assistant, Nick Plouk. In the
upcoming days, three meetings will be scheduled by the Finance Department for these discussions
to occur. They will be scheduled between September 21 and October 10 so that a comprehensive
proposed budget can be presented by October 13 to the City Manager, Assistant City Manager and
Director of Finance.
This team approach to developing a proposed operating budgeting Is beneficial in that it:
Creates an increased awareness of Department Directors of the needs of each
Department/Division;
Uses a team approach to develop a comprehensive budget;
Promotes dialogue, problem solving and innovation in preparation of the budget;
Presents a proposed budget that represents the comprehensive needs of the
departmentsldlvisions while complying with priorities and constraints set faith in this Memo
and any subsequent guidance.
We thank you in advance for your effort in preparing the Proposed 2018 Operating Budget. Please
contact Angel Mumma or me if you have any questions.
City of
Dublin
OHIO, USA
2018
Proposed
Operating Budget
City of
Iblin
OHIO, USA
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
TABLE OF CONTENTS
GENERAL OVERVIEW
City Manager's Budget Message
1-1
Mission Statement
1-15
GFOA Distinguished Budget Presentation Award
1-16
List of Officials
1-17
Dublin City Council Goals
#
Dublin Community Profile
#
Principal Business by Employment
#
Demographic and Economic Statistics
#
Form of Government and City Organizational Structure
1-27
Functional Organizational Chart
1-29
Staffing Comparison by Function
1-29
Full -Time Staffing by Work Unit
1-31
Part -Time Staffing by Work Unit
1-32
Relationship between Funds and City Work Units
1-34
FINANCIAL OVERVIEW
Financial Management Policies
2-1
Accounting and Fund Structure
#
Budget Procedures
#
Timeframes for 2017 Operating Budget
#
Summary of All Funds
2-9
Revenue Projections for 2017
#
Revenue Comparisons - All Funds
2-18
Revenue Comparisons - General Fund
2-19
Expenditure and Budget Summary (Recap of 2017 Requests)
2-20
Expenditure and Budget Summary - General Fund
#
Revenue and Expenditure Summary
#
Comparison of Operating Revenues and Expenditures
#
2017 Appropriations Summary by Expenditure Category - All Funds
#
2017 Appropriations Summary by Expenditure Category - General Fund
#
Debt Administration
2017 Debt Service Schedule
2-34
GENERALFUND
City Council
3-1
Boards and Commissions
3-3
Office of the City Manager
3-5
Miscellaneous Accounts/Contingencies
3-9
Human Resources
3-13
Communications and Public Information
3-19
Legal Services
3-25
Finance
Office of the Director of Finance / Fiscal Administration / Procurement
3-29
Transfers and Advances
3-32
Miscellaneous Accounts
3-34
Taxation
3-37
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
TABLE OF CONTENTS
Public Works
Office of the Director of Public Works 3-41
Solid Waste Management 3-45
Engineering 3-51
Miscellaneous Accounts (Utilities / Repair & Maintenance) 3-54
Fleet Management 3-57
Facilities 3-69
Development
Office of the Director of Development
3-73
Economic Development
3-77
Building Standards
3-83
Planning
3-91
Parks & Recreation
Office of the Director of Parks & Recreation
3-95
Parks Operations
3-99
Horticulture
3-103
Forestry
3-107
Volunteer Resources
3-111
Information Technology
3-115
Court Services
3-119
Records Management
3-123
SPECIAL REVENUE FUNDS
-aIRaWfellP
Street and Utilities Operations
4-1
Engineering (Transportation Signals and Street Lights)
4-5
Highway Maintenance (Engineering)
4-9
Community Recreation Center - Facilities
4-13
Parks & Recreation
Recreation Service
4-17
Community Recreation Center
4-21
Cemetery Maintenance
4-27
Dublin Municipal Pools
4-31
Events Administration
4-35
Hotel/Motel Tax Fund
4-36
Parks Operations
Hotel/Motel Tax Fund
4-45
Taxation
Hotel/Motel Tax Fund
4-47
Mayor's Court Computer Fund/Court Services
4-49
Permissive Tax Fund
4-53
Accrued Leave Reserve Fund
4-57
Police
Safety/Communication
4-61
Enforcement and Education Fund
4-69
Law Enforcement Trust Fund
4-73
Wireless 9-1-1
4-77
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
TABLE OF CONTENTS
DEBT SERVICE FUNDS
General Obligation Debt Service Fund 5-1
Special Assessment Debt Service Funds 5-3
CAPITAL PROJECTS FUNDS
Capital Improvements Tax Fund 6-1
Tax Incentive Finance Fund (TIF) 6-7
Capital Improvements Summary 6-45
Parkland Acquisition Fund 6-61
Water Maintenance Fund
7-1
Street and Utilities
7-2
Office of the Director of Finance
7-3
Engineering
7-5
Sewer Maintenance Fund
7-7
Street and Utilities
7-8
Office of the Director of Finance
7-9
Engineering
7-11
Sewer Construction Fund
7-13
Merchandising Fund 7-17
INTERNAL SERVICE FUNDS
Employee Benefits Self -Insurance Fund 8-1
Workers Compensation Self -Insurance Fund 8-6
FIDUCIARY FUNDS
Unclaimed Monies Fund 9-1
Dublin Convention and Visitors Bureau fund 9-3
Agency Fund 9-4
Central Ohio Interoperable Radio System (COIRS) 9-5
GLOSSARY OF TERMS 10-1
THIS PAGE LER BLANC IMEMIONALLV
City of
Dublin
OHIO, U5A
i
City of
Dublin
OHIO, USA
December 4, 2017
Dear Members of City Council and Citizens of the City of Dublin,
I am pleased to present to you the Administration's 2018 Operating Budget for review and
consideration. This budget was developed in accordance with the City Charter, the annual budget
calendar, the stated financial management policies and guidelines of the City, and City Council's
strategic focus areas and direction. This budget, like preceding years' budgets, continues to recognize
the external economic conditions that demand conservative approaches to managing expenses while
delivering high quality services to residents and corporate citizens.
With this budget, staff recommends allocating resources according to the priorities of City Council. The
priorities established for the preparation of the 2018 Operating Budget are in alignment with City
Council's strategic focus areas which support the City's Vision and Mission Statements, as adopted by
Council. Highlights are as follows:
• Fiscal Health — ensure the City remains fiscally strong and accountable.
• Economic Vitality — ensure the City can compete in the regional, national, and global
economies.
• Smart Customer Focused Government — strive to provide best in class services efficiently and
cost effectively.
• Community Engagement — earn and maintain the trust of our residents and businesses by
providing an engaging, accessible and responsive local democracy.
• Safe and Resilient Community of Choice — provide a safe environment for our residents,
businesses, visitors, and employees and maintain a high level of preparedness in order to
respond and recover from emergency or other crises.
General Fund Balance
A key indicator of the City's financial strength is the General Fund balance. Each year a primary focus
of the budget process has been to ensure that sufficient fund balances are available to provide
necessary funding for unanticipated needs or opportunities and to ensure satisfactory cash flow. In
2016, City Council adopted a formal General Fund Balance Policy that states that the City will maintain
a year-end General Fund balance of at least 50 percent (50%) of the General Fund expenditures,
including operating transfers. This policy was based on the City's past practice, government sector best
practices and an evaluation of the City's vulnerability to fluctuations in its largest revenue source, the
local income tax.
OFFICE OF THE CITY MANAGER 5200 Emerald Pkwy Dublin, Ohio 43017 phone 614.410.4400 dublinohiousa.gov
The General Fund balance, as a percentage of expenditures and operating transfers, has been well in
excess of 50% over the past five years, from 92.5% in 2012 to 85.6% in 2016. At year-end 2017, the
fund balance is projected to be 72.3%. This fund balance reflects an outstanding advance from the
General Fund to the Capital Construction Fund in the amount of $4.7 million that will be repaid when
the City issues long-term bonds in 2018. While a decrease from 2012, this level of reserve remains
strong and is considered favorable by the rating agencies and has been highlighted by Moody's
Investors Service, Fitch Ratings, and for the first time in 2017, S&P Global Ratings, as a rationale for
the City's Aaa/AAA/AAA bond rating, the highest rating available from all three agencies.
Operating Revenues and Expenditures
The City of Dublin operates from and administers several different types of funds, including the General
Fund, special revenue funds, debt service funds, capital project funds, capital construction funds,
enterprise funds, internal service funds, and fiduciary funds. Budgetary information for each type of
fund is contained within the 2018 Operating Budget document. However, in order to provide our
stakeholders with a concise depiction of operating revenues and expenditures, staff has combined
revenue and expenditures from the General Fund, the most prevalent fund, and the majority of the
special revenue funds to reflect operating activity:
• General
• Street Maintenance and Repair
• State Highway
• Cemetery
• Recreation
• Safety
• Pool
• Hotel/Motel Tax
• Enforcement and Education
• Law Enforcement
• Mandatory Drug Fine
• Mayor's Court Computer
• Wireless 911
The revenue generated in a number of the special revenue funds is insufficient to cover the
expenditures of those funds. As a result, it is necessary for the General Fund to subsidize those
operations. The funds which receive revenue from the General Fund are as follows: Street
Maintenance and Repair, Cemetery, Recreation, Safety and the Pool funds.
Operating Revenues
With income tax collections representing the City's most significant revenue source, the financial health
of the City is reflective of the health of the City's corporate residents, as employee withholding taxes
generally represent over 80% of the total income tax receipts. Based on the anticipated loss of jobs
from two of the City's major employers, Nationwide Mutual Insurance Company (Nationwide) and JP
Morgan Chase (Chase), the 2017 original income tax revenue projection reflected a 5.8% reduction
over 2016 actual receipts. However, year-to-date receipts through October 31, 2017 reflected a 4.1%
decrease over the same time period in 2016. This better-than-expected reduction was due to a delayed
departure of Nationwide employees, which is now, to the best of our knowledge, anticipated to be
completed by the 4"' quarter of 2018, over one-year later than originally anticipated. Continuing with
1-2
our conservative approach to budgeting, the Administration has revised its original projected income
tax revenue for 2017 to reflect a 4.8% decrease over 2016 actual receipts.
While our 2017 income tax revenue has exceeded expectations, we continue to be cognizant of the
volatility in this revenue stream, as evident by the departure of Nationwide and Chase. The 2018
estimated income tax revenue reflects a slight 0.4% increase over the revised 2017 projected revenue.
In estimating 2018 income tax revenue, Staff has taken into consideration the final movement of
employees from Nationwide by year-end 2018, as well as a reduction of employees from The Wendy's
Company (Wendy's), an announcement that was made by Wendy's in May 2017. The loss from these
two companies, is offset by new revenue generated by United Healthcare, which opened a facility
within the City the fall of 2017. Additional growth is occurring throughout the remaining businesses in
the City.
Given the City's dependency on income tax revenues, the philosophy of conservatively estimating
revenues has been followed over the years because of the limited control the City has over revenues.
As a result of this conservative budgeting, operating revenues have continued to exceed the amount
budgeted. In 2017, the estimated operating revenues are projected to be $82.36 million, which
represents a 2.4% increase over the original 2017 budgeted revenues. This increase in actual revenues
over projections is attributable to better than expected income tax revenues, and an increase in revenue
from licenses and permits, as a result of the significant building activity occurring in the City. In 2018,
operating revenues are projected to be $82.02 million, which represents a 2.0% increase over the
original 2017 budgeted operating revenues. While the growth in projected income tax revenues over
the original 2017 estimate is the primary driver for the increase, charges for services within Public
Safety and Events also are expected to contribute to the growth in revenue. More specifically, as a
result of the City providing dispatching services for the Upper Arlington Divisions of Police and Fire,
additional revenue will be received which will be offset by an increase in expenditures, while Events
Administration is anticipating additional revenue generated on the City's signature events.
Operating Revenues (in millions)
2017 2018
2014 2015 2016
Projected Proposed
Budgeted
$71.70 $76.96 $78.13 $80.41
Revenues
Actual
Revenues $85.89 $86.90 $87.09 $82.36*
1-3
$82.02
Operating Expenditures
The annual Operating Budget is prepared using conservative revenue and expenditure estimates, which
historically has resulted in the projected operating expenditures exceeding operating revenues and the
reliance on the existing fund balances to offset the difference or "gap". However, it is generally
anticipated that the gap at the end of the year will likely be less than projected, or the operating
revenues will exceed the operating expenditures.
When the 2017 Operating Budget was prepared, the projected expenditures were expected to exceed
revenue by $5.1 million. However, remaining conservative in our planning, it is now anticipated the
operating expenditures will exceed the operating revenue by approximately $3.1 million. The primary
reason for expenditures exceeding revenue is related to capital expenditures. In 2016, the City
purchased 73.65 acres located at 6600 Shier Rings Road (the Rings Farm) for $5,900,000, payable
over five years (as authorized by Ordinance No. 05-16). This $1,285,025 annual payment will inflate
our capital expenditures each year through 2020. Additionally, in 2017, a $1.25 million increase in
income tax refunds was budgeted to pay a one-time refund.
Therefore, the increase in expenditures related to the land acquisition, income tax refunds, and an
advance made from the General Fund to the Capital Construction Fund, are expected to result in the
General Fund balance decreasing from $56.7 million at year-end 2016 to $51.3 million at year-end
2017. This level is 72.3% of the fund's operating expenditures, $15.8 million more than the required
50% as stipulated by the General Fund Balance Policy.
From an operational standpoint, the Administration's focus has been and will continue to be execution
of the projects budgeted in both the operating budget and the capital budget. While we budget
conservatively, with revenues estimated low and expenditures high, we have found that we are
consistently unable to execute every project/program that was budgeted, resulting in an average of
approximately $3.5 million annually in budgeted operating expenditures being returned to the
respective fund balance at the end of each year. I have instructed all Department and Division leaders
to scrutinize their operating budgets to ensure proposed funding is at a level that will ensure our high
service levels are consistent with past practice and that budgets can be realistically executed. As a
result, we will likely see actual operating expenditures more in line with the budgeted operating
expenditures.
The 2018 Operating Budget reflects funding requests totaling $87.0 million in operating expenditures.
This represents a $1.53 million or 1.8% increase compared to the approved 2017 Operating Budget.
A comparison of the 2017 Operating Budget and the 2018 Proposed Operating Budget, by category, is
as follows:
1-4
Operating Expenditures (by category)
Capital Outlay I
Supplies M
Other Charges & Expenditures
Contractual Services
Personal Services
$- $10 $20 $30 $40 $50 $60
Millions
0 201 Operating Budget 02018 Proposed Operating Budget
As evident in the chart above, the City's largest expenditure is for personal services. This component
is proposed to increase nearly $2.0 million or 4.1% as part of the 2018 Operating Budget. These
increases will be discussed further in the Staffing and Compensation' section of this letter. Contractual
services, supplies and capital outlay each increased, reflecting an overall increase of $1.5 million or
6.1% over 2017. Highlights of these increases are discussed in the 'New Initiatives' section of this
letter. A large portion of these increases were offset by a reduction in the Other Charges and
Expenditure' category, which decreased nearly $2 million or 16% between 2017 and 2018. This
decrease resulted from the reduction of income tax refunds and economic development incentive
payments that will be made in 2018.
Based on the estimated operating revenues of $82.02 million, the expenditures are anticipated to
exceed revenue by $4.97 million. This budget reflects our practice of conservatively estimating revenue
while budgeting realistic expenditures. Each fund in which the expenditures are anticipated to exceed
revenue has sufficient fund balances to offset any difference. For this reason, the Administration
maintains that the 2018 Operating Budget is balanced.
However, as previously mentioned, our conservative approach to budgeting has historically resulted in
the gap between expenditures and revenue at year-end being less than projected when the Operating
Budgets were prepared. In fact, looking back at each of the last three years, operating revenues
exceeded operating expenditures. While this budget proposes the use of existing fund balance(s) to
compensate for any fund in which the expenditures exceed revenue, the Administration recognizes that
year over year, the utilization of existing fund balance for recurring expenditures is not sustainable.
Should that start to occur, the Administration stands prepared to recommend adjustments to the
Operating Budget that bring expenditures more in line with revenues.
1-5
Operating Expenditures (in millions)
2017
2014 2015 2016
Projected
Budgeted
$74.82 $75.29
Expenditures'
Actual
Expenditures $70.93 $74.06
$79.30 $85.47
$82.56 $85.472
Actual $4.48 $4.28 $5.39
Encumbrances
' Does not include encumbrances carried forward.
Conservative estimate based on expenditure of all appropriated funds
2018
Proposed
$87.00
From the standpoint of maintaining a sufficient level of reserves, if the operating revenues and
operating expenditures in 2018 are consistent with the budgeted amounts, the 2018 General Fund
year-end balance is projected to be approximately $51.23 million, or 71.3% of the 2018 General Fund
year-end expenditures and operating transfers, exceeding the 50% requirement by $15.32 million.
Staffing and Compensation
High quality services are a community hallmark of Dublin. To provide those services to our residents in
the most efficient manner, it is essential for the Administration to maintain the appropriate staffing
levels given the changing needs of the community. With the staffing changes proposed, the 2018
Operating Budget reflects funding for 406 full-time employees — an increase of seven employees over
the 2017 authorization level, each supporting the City's strategic focus areas.
Police — 2 New Full -Time Positions (Estimated Cost: $190,300)
The safety of our residents is our number one priority. The City has experienced significant growth
over the last 15 years and with projected development, that trend is expected to continue, necessitating
the need for additional public safety officials. We continue to provide the highest number of sworn
staff full-time to our schools compared to comparable communities. However, it reduces our overall
staffing capabilities to patrol the City and conduct follow-up investigations when compared to other
cities our size. Additionally, over the last several years, we have continued to see many of our crimes
tied to drug use and dependence. As such, our investigators are more involved, with drug
investigations being more manpower intensive and demand cooperation regionally. We continue to
support the assignment of one of our full-time officers to a regional drug task force, and two officers
part-time to a regional tactical response team. For these reasons, we are recommending the hiring of
two additional police officers to serve in the patrol section of the Department. While the budget reflects
funding for these two officers for the entire year, it is not anticipated that the positions will be filled
until June.
1-6
Volunteer Resources — 1 New Full -Time Position (Estimated Cost: $56,500)
A hallmark characteristic of a healthy and engaged community is its level of citizen engagement. The
City of Dublin takes great pride in its relationship building with citizens and businesses through
volunteerism, an investment in utilizing the skills, time and talent of its own citizenry. From Park
Ambassadors to Community Service Officers, Bicycle Ambassadors to Program Assistants teaching at
the Dublin Community Recreation Center, to assisting with world-class Events and serving as Office
Teams, service -learning students, from children's to senior involvement, we see measurable
outcomes from their service. In the past two years, Volunteer Resources has seen an increase of
nearly 2,000 volunteer hours as a direct result of the hiring of one part-time seasonal position that
was created in 2015. This translates into one full-time equivalent providing volunteer assistance
throughout the City. The 2018 Operating Budget includes funding to reclassify this position to a full-
time position, a Volunteer Resource Coordinator, focusing on increasing volunteer efforts for park
projects, scout projects, horticulture support, nature education assistance, and the increasing
demand for assistance to our aging population leveraging the generosity of our volunteers to
enhance City operations and the community at large.
Streets & Utilities — 2 Full -Time Positions (Estimated Cost: $38,500)
As the City continues to grow and develop, we want to uphold our best in class services. We were
fortunate in the past to be able to provide snow removal, leaf pickup, asphalt work and other
maintenance services by supplementing our full-time workforce with qualified part-time and seasonal
employees holding commercial driver's licenses (CDL). However, with a low unemployment rate in the
Columbus area, we are finding it difficult to hire and retain quality seasonal employees that hold a CDL.
Therefore, I am requesting two new full-time maintenance workers for Streets & Utilities. The cost of
these two new positions will be partially offset by the reduction of three part-time/seasonal employees,
one in Solid Waste Management and two in Streets & Utilities.
Finance — 2 Full -Time Positions (Estimated Cost: $142,500)
And finally, I am requesting the addition of one full-time position within the Tax Division and the
reclassification of a part-time Accountant position in the Finance Department to a full-time position.
Similar to other positions requested, growth in the City results in an increased workload for Staff.
Within the Tax Division, the number of tax returns (individual and net profits returns) has nearly
doubled since 1998 while the number of W2s issued for Dublin -based employment has increased over
300% in the same timeframe. During that time period, the tax staff has grown by only one permanent
part-time position. The level of review for compliance with our tax code that our auditors are able to
conduct on returns decreases as the number of returns increases. The addition of another Corporate
Tax Auditor position (previously titled Accounting Specialist) will allow more in-depth review of our net
profit accounts, which in the past, has resulted in approximately $1 million in additional taxes assessed
annually, providing more than sufficient revenue to cover the expense of the added position.
1-7
With respect to the reclassification of a part-time accountant to a full-time position within the
Department of Finance, this request stems from our desire to continue providing accurate and timely
financial reporting to our stakeholders. With the complexities of the City (for example, nearly 40 Tax
Increment Financing (TIF) funds, five debt service funds, and 14 special revenue funds) combined with
over $280 million in expenditure activity, $240 million in revenue activity, and accounting for numerous
capital assets and infrastructure projects, our current staffing of 1.5 employees (one full-time Chief
Accountant and one part-time Accountant) is insufficient to prepare the financial statements and
Comprehensive Annual Financial Report (CAFR), and provide sufficient internal auditing functions that
assist us in achieving the cleanest audit possible. It is imperative that we continue providing accurate
and timely financial reporting to our constituents. The addition of this full-time position will help ensure
that continues into the future.
Classification Study (Estimated cost: $100,000)
While the number of employees is important, it is essential that departments and divisions have the
proper classification of employees providing the services. During the fall of 2017, the Human Resources
Department, with Westcott Hunter, a compensation and human resources consulting group, conducted
a review of all job band assignments for non-union jobs for proper salary grade placement. The primary
purpose of this review was to ensure that all non-union City jobs are assigned to the correct job band
and salary grade based on job responsibilities. Additionally, the job band matrix structure was reviewed
and it was found that it still accurately reflects the responsibilities of the City's jobs. The banding
matrix makes distinctions between job levels in the right places, and has the correct number of bands
to recognize the different levels of work in the City. While the City's wage structure is reviewed on a
bi-annual basis, a review of the job band assignments had not been completed in over ten (10) years.
Of the 121 job classifications reviewed, 21 positions were recommended to be upgraded. To ensure
the internal equity of the City's non-union jobs is maintained, the results of this study have been
incorporated within the proposed 2018 Operating Budget and results in the following:
• The upgrade of five (5) positions to Director level status.
Current Position Current Pay Proposed Pay
Title Band Proposed Position Title Band
Volunteer Director of Volunteer
� Administrator 4.2 Resources 3.2
Court Administrator 4.1 Director of Court Services 3.2
Event Manager 3.3 Director of Community Events 3.2
Fleet Manager 3.3 Director of Fleet Management 3.2
Director of Facilities
Facilities Manager 3.3
RM
Management
3.2
• The upgrade of 26 positions, some of which include a change in position title to more accurately
reflect the job duties of the position.
# of
Current Position Title
Current
Proposed
Positions
(Department/ Division)
Pay Band
Proposed Position Title
Pay Band
1
Accounting Assistant (Tax)
5.3
Auditor
5.2
3
Accounting Specialist (Tax)
5.2
Corporate Tax Auditor
4.3
(2/1 new)
1
Accounting Specialist (PT)
5.3
No Change
5.2
(Tax)*
1
Accounting Specialist (Finance)
5.2
Senior Accounting
5.1
Specialist
3
Human Resources Business
4.3
No Change
4.2
Partner (HR)
4
Electrical Worker
5.3
No Change
5.2
1
Contract & Procurement
5.1
No Change
4.3
Coordinator (Public Works)
1
Code Enforcement Supervisor
(Planning)
5.1
No Change
4.3
1
Geographic Information
Systems Administrator (IT)
4.1Data
Manager
3.3
2
Senior GIS Analyst (IT)
4.3
Senior Data Analyst
4.1
2
Network Engineer (IT)
4.2
No Change
4.1
2 Support Services Analyst (IT) 5.1 No Change 4.3
1 Commercial Plans Examiner
e
(Building) 4.2 g
1 Adaptive Recreation
5.2 No Change 5.1
Coordinator (Recreation)
2 Deputy Clerk of Council (City
5.1 No Change
Council)
1-9
• The modification of nine (9) position titles to more accurately reflect the job duties of the
position. These proposed changes do not impact the pay band of the incumbent(s) in the
position.
Current Position Title Proposed Position Title
Administrative Support II (Building) Permit Technician
Administrative Support III (Building) Review Services Coordinator
Administrative Support II (Police) Records Technician II
Court Liaison (Police)
Records Management Technician (Court)
Senior Project Manager (City Manager)
Record Technician II
Records Retention Technician
Government and International Relations Manager
Executive Administrative Professional (City
Executive Assistant to the City Manager
Manager)
Website Administrator (Communications &
Public Information)
Website Developer (Communications &
Public Information)
Digital & Brand Manager
Digital & Graphic Designer
The 2018 Operating Budget reflects funding for nearly 237 full-time equivalent (FTE) part-time and
seasonal positions, a decrease of nearly 21 from the approved 2017 Operating Budget. Changes from
2018 that are not previously addressed include:
• The elimination of a part-time building inspector.
• The reallocation of a part-time Planning Assistant to a permanent part-time Code Enforcement
Officer.
• The reduction of nearly 15 part-time/seasonal positions within the Dublin Community
Recreation Center and the pools. Many of these reductions are a result of the City contracting
with Bill Wadley Swim Academy, LLC for the management and administration of the community
swim team and summer Dolphins swim team programs. The other reductions are the result
of re -allocation of front desk staff.
1-10
The budget provides for an overall increase of 2% in non -bargaining unit salaries and wages as well
as the negotiated wage increase for employees covered by each of the three collective bargaining
agreements. The agreement with the Fraternal Order of Police provides for a 2.75% wage increase;
and the agreement with the United Steelworkers of America provides for a 2% wage increase. The
agreement with the Fraternal Order of Police — Ohio Labor Council expires December 31, 2017 and
contract negotiations are currently underway.
The proposed 2018 Operating Budget continues the provision of health insurance coverage to
employees through a high deductible healthcare plan with an associated health savings account (HSA)
or a Health Reimbursement Account (HRA). This plan continues to have annual deductibles established
but for the first time, the City's annual contribution to employee's HSA/HRA account will be based on
the coverage level and not tied to the City's wellness program, Healthy by Choice (HBC). However,
also beginning in 2018, the City will charge a premium for medical coverage based on the coverage
level. These premiums can be waived depending on the employee and his or her spouse, if applicable,
participating in the HBC program and meeting its' standards.
The funding level for single and family coverage has been increased for 2018 by 14.2% and 7.2%,
respectively. While our projected claims and expenses associated with our insurance programs
necessitate a funding increase of less than 2% for both single and family coverage, we have
incorporated a $500,000 contribution towards the Employee Benefits Self -Insurance Fund in order to
increase the fund balance. In previous years, due to historically high levels of fund balance, the funding
level for single and family coverage had been lowered so the anticipated revenue was less than the
expenditures, essentially 'buying down' the rate using the fund balance. As planned, the fund balance
decreased. However, depending on claim activity through the end of the year, we may be at the point
where it is prudent to build the fund balance back up to ensure a proper level of reserve is maintained.
For this reason, the $500,000 contribution was incorporated into the 2018 Operating Budget. However,
to the extent that an amount less than $500,000 is needed to increase the fund balance, the funding
levels will be adjusted downward.
The overall cost of the salary and benefits package proposed in the 2018 Operating Budget totals
$50.20 million, which is an increase of $1.99 million or 4.1% over the 2017 Operating Budget. This
amount includes funding for existing positions, the implementation of the results from the
compensation and classification study, and the seven new full-time employees.
New Initiatives
In order to provide the best quality of life and environment in which our residents and businesses can
thrive, it is important that we finalize and begin implementing some of the planning studies that have
been underway. There are five components to the long range planning projects undertaken during
this fiscal year. First is an investment in sound physical planning that builds vital neighborhoods and
business districts (W. Bridge Street Framework Plan, Bright Road Area Plan). Second is a commitment
to updating zoning codes to attract new investment (Bridge Street District, West Innovation District),
while encouraging reinvestment in aging business districts (Metro -Blazer). Third is a continuation of
Council priorities (Mobility Study, phase 3). Fourth is updating codes and guidelines to protect the
historic district. And fifth, participation in regional multi -jurisdictional planning (MORPC Corridor Study).
In order to maintain our community's beauty, it is essential that sufficient resources are dedicated to
the maintenance of our rights-of-way and intersections. Funds are programmed within the 2018
Operating Budget for landscaping maintenance in the public areas of Bridge Park, along Riverside
Drive and SR 161, and at the recently completed I270/US 33 Interchange. Additionally, as part of
the Capital Improvements Program, funds have been programed for streetscape improvements on
Frantz Road, Emerald Parkway and West Bridge Street.
We will also conduct the National Citizens Survey this year to benchmark how residents view our
service delivery compared to other cities in the country. This survey will also enable us to assess
other interests and concerns of our residents.
Capital Improvements Program
To set the infrastructure conditions for economic vitality and a high quality of life, execution of the
approved 2018-2022 Capital Improvement Program (CIP) on time and on budget is essential. The
2018 Operating Budget appropriates funds to implement the first year of the five-year CIP, including
new assets and infrastructure as well as capital maintenance expenditures. Capital improvements
funded from the Capital Improvements Tax Fund in 2018 include an overlay of the Emerald Parkway
Bridge deck, a continuation of the Riverside Crossing park development, and the previously mentioned
Frantz Road streetscape improvements (between Tuttle Road and Bridge Street), and West Bridge
Street area improvements, which may include streetscape enhancements, roadway improvements,
landscaping, pedestrian mobility options, and traffic calming. Other capital improvements programmed
for 2018 from Tax Increment Financing (TIF) funds or other capital funds include the land acquisition
necessary for the Tuttle Crossing Boulevard extension, the design work related to the Eiterman Road
relocation and the University Boulevard extension, both of which serve the City's West Innovation
District. Funds are also programmed to continue extending water and sewer lines to areas currently
not served.
Additionally, as part of the CIP, City Council committed to the upfront funding of the roadway
connection between Hyland -Croy Road and the Riviera subdivision (Cassio Lane) using the General
Fund balance. This advance will be repaid from the Riviera TIF that has been established which will
provide revenue to fund this important roadway.
As the City continues to age, the maintenance of the City's existing infrastructure is equally important.
For this reason, significant funding has been programmed in 2018 as part of the CIP to ensure that
City facilities, roadways, pedestrian tunnels, guardrails, waterlines and sewer lines remain in the best
condition possible. Details of the 2018 capital improvements are included under the Capital Project
Funds' tab of the budget.
1-12
The Administration is committed to meeting Council's strategic focus areas which are aligned to the
City's Vision and Mission Statements. The 2018 Operating Budget allocates resources recognizing these
commitments while exercising strong fiscal responsibility demanded, and deserved, by the community.
Respectfully submitted,
M/
Dana L. McDaniel
City Manager
1-13
THIS PAGE LER BLANC IMEMIGAI4LLV
CiYjy Of
Iblin
OHIO, USA
1-14
2018 OPERATING BUDGET -CITY OF DUBLIN, OHIO
OHIO, USA
Mission Statement
We are and always have been a proud local democracy. In our service, we strive to
provide the best quality of life and environment in which our residents and business can
thrive. We seek to ally our proud traditions with the best innovations of the future.
Core Values
The City of Dublin operates under a set of seven key core values: integrity, respect,
communication, teamwork, accountability, positive attitude and dedication to service.
Staff members use these seven values as the basis for daily decision-making, including
the decisions that go into the budget process.
1-15
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Dublin
Ohio
For the Fiscal Year Beginning
January 1, 2017
��. P- 2-sf -t
Executive Director
The Government Finance Officers Association of the United States and Canada (GFOA)
presented an Award for Distinguished Budget Presentation to the City of Dublin for its annual
budget for the fiscal year beginning January 1, 2017. In order to receive this award, a
governmental unit must publish a budget document that meets program criteria as a policy
document, as an operations guide, as a financial plan and as a communication device. The
award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are
submitting it to the GFOA to determine its eligibility for another award.
1-16
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
City Council
Gregory S. Peterson, Mayor
John G. Reiner, Vice Mayor Amy J. Salay
Timothy A. Lecklider Christina A. Alutto
Chris Amorose Groomes Michael H. Keenan
Clerk of Council - Anne Clarke
City Administration
Senior Leadership Team
City Manager
Dana L. McDaniel
Assistant City Manager
Michelle Crandall
Director of Communications and Public Information
Sue D. Burness
Director of Development
Donna L. Goss
Director of Finance
Angel L. Mumma
Director of Human Resources
Homer C. Rogers
Chief Information Officer
Douglas E. McCollough
Law Director
Jennifer D. Readler
Director of Parks & Recreation
Matthew C. Earman
Chief of Police
Heinz W. Von Eckartsberg
Director of Public Works
Megan D. O'Callaghan
1-17
THIS PAGE LER BLANC IMEMIONALLV
City of
Dublin
OHIO, U5A
2018 OPERATING BUDGET— CITY OF DUBLIN, OHIO
Form of Government
The City of Dublin was platted as a village under the laws of the State of Ohio in
1810. The City is a home rule municipal corporation and operates under its own
charter. Voters adopted the City's original Charter on July 24, 1979, and revised
the charter in 1996. The City's original Charter and the Revised Charter have
provided for a Council/City Manager form of government.
The legislative authority is vested by the Charter in a seven -member Council
with overlapping four-year terms. Three members are elected at -large and four
members are elected from wards. The City Council fixes compensation of City
officials and employees, and enacts ordinances and resolutions relating to City
services; tax levies; appropriating and borrowing money; licensing and
regulating businesses and trades; and other municipal purposes.
The presiding officer is the Mayor, who is a member of City Council and is
elected by City Council for a two-year term. The Vice Mayor is also a member of
City Council, elected by City Council for a two-year term.
The City Manager is the chief executive and administrative officer of the City
and is appointed by the City Council to serve at its pleasure.
City Organizational Structure
The City's organizational structure is designed to support quality services in a
successful, efficient and effective manner.
The City Manager is supported by an Assistant City Manager, as well as a
management team comprised primarily of directors from across the
organization.
City Manager
The City Manager is charged with the responsibility for the administration of all
municipal affairs as empowered by the Charter.
The City Manager is the chief administrative and law enforcement officer of the
City of Dublin, responsible to City Council for the day-to-day operations for the
City. Other responsibilities include advising City Council regarding the financial
status and future needs of the City, reporting to City Council on the general
operations of City departments, divisions, offices, boards, commissions, bureaus
and agencies, as well as exercising leadership in the development of City
projects.
1-27
THIS PAGE LER BLANC IMEMIGNALLV
OHIO, USA
1-28
II me. ...
1-29
uuuuuu
ieM of C"'A l
Development Land. Sea
Boards &
Operators
A... Own
^`aa*`
City
Council
Comm ISSIO^s
Department
Operators Base GOO an U Steve
Former
Radial —a]
St. ra
Tral Gee
Contraadr
Founda
Management
Economic
Development—Fi
Pool Leader
Maria Renzeati
❑
Divisi
at drum Busy
Human R...rd.
e�rea�f
Manager
City
Manager
u
Chatime
Frddd� ho]
NA Celle Call
n
Ain or
Dana
McDaniel
minim:nan^e
al
PLC c^ and.,
❑an
Function
Courland
LsaWts
^1.
1-29
uuuuuu
Development Land. Sea
Operators
Genevaember
Operators Base GOO an U Steve
Former
Radial —a]
St. ra
Tral Gee
Founda
Management
Economic
Development—Fi
Pool Leader
Maria Renzeati
Barneydo
u
Chatime
Frddd� ho]
B]
n
1-29
THIS PAGE LER BLANC IMEMIGNALLV
City of
Dublin
OHIO, USA
1-30
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Staffing Comparison by Function
Full -Time Employees
This table and chart, and the table on the following page, reflect full-time employees only. The
2018 Operating Budget also funds approximately 236 part-time and seasonal positions
throughout the City.
2018 Authorized and Funded Full-time
Staffing by Function
Transportation
Public Health 23.9
Services 6%
1
0%
General Government
106.5
26%
Security of Persons
& Property
113
28% Community
Environment
59.8
15%
Leisure Time
Activities Basic Utility Services
84 17.8
21% 4%
1-31
2014
2015
2016
2017
2018
General Government
93
99
101
103.5
106.5
Community Environment
59
60
59.3
59.3
59.8
Basic Utility Services
17
16
16.55
18.3
17.8
Leisure Time Activities
86
85
85
84
84
Security of Persons & Property
97
102
102
104
113
Public Health Services
1
1
1
1
1
Transportation
25
22
22.15
21.9
23.9
TOTALS
378
385
387
392
406
2018 Authorized and Funded Full-time
Staffing by Function
Transportation
Public Health 23.9
Services 6%
1
0%
General Government
106.5
26%
Security of Persons
& Property
113
28% Community
Environment
59.8
15%
Leisure Time
Activities Basic Utility Services
84 17.8
21% 4%
1-31
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Full -Time Staffing by Work Unit
2018
2018 Position Requests and
2014 2015 2016 2017 2018 Increase/ Reclass Requests
Work Unit Funded Funded Funded Funded Proposed (Decrease) (see footnote)
City Council
Office of the City Manager
Human Resources
Communications and Public Information
Finance/ Office of the Director
Procurement
Fiscal Administration
Taxation
Public Works/ Office of Director
Solid Waste Management
Engineering
Parks and Recreation/ Office of the Director
Parks Operations
Horticulture
Forestry
Development/Office of the Director
Economic Development
Building Standards
Planning
Fleet Management
Administrative Services
Information Technology
Court Services/Records Management
Facilities Management
Volunteer Resources
Street and Utilities Operations
Public Service/Engineering/Sign Shop
Cemetery Maintenance
Recreation Services
Community Recreation Center
Municipal Pool
Community Recreation Center - Facilities
Police
Events Administration
Hotel/Motel Tax - Public Art
Water Maintenance
Sewer Maintenance
Employee Benefits Self Insurance
11611MW
2
3
3
3
3
0
6
6
6
6
6
0
10
10
9.75
10
10
0
7
8
8
8
8
0
(2)
10
11
10.5
11
12
1
Accountant (3)
1
0
0
0
0
0
0
0
0
0
0
0
6
6
5.5
5
6
1
Corporate Tax Auditor
2
7
7
5.5
5.5
0
7
6
6.25
6.5
6.5
0
27
26
25.3
25.8
25.8
0
0
0
5.25
3
3
0
48
47
28.5
31.5
31.5
0
0
0
7
7
7
0
0
0
6
6
6
0
0
0
2
2
2
0
5
5
4
4
4
0
15
15
15
15
15
0
(4)
17
19
19
19
19
0
9
9
9
9
9
0
0
0
0
0
0
0
13
13
14
15
15
0
4
4
4
4
4
0
15
15
15
18
18
0
2
2
2
2
3
1
Volunteer Resources Coordinator (5)
21
22
22.15
21.9
23.9
2
2 Maintenance Workers (6)
4
0
0
0
0
0
1
1
1
1
1
0
7
7
9.95
10.65
10.65
0
15
15
11.3
10.9
10.9
0
n/a
n/a
1.25
0.95
0.95
0
10
9
9
6
6
0
97
102
102
111
113
2
2 Police Officers (7)
6
6
6
7
7
0
0
1
0.75
1
1
0
1
1
1.6
2.6
2.6
0
9
9
8.7
8.7
8.7
0
1
1
1.25
1
1
0
F)E:TiIY:1•rI:)iili:R:1i�
NOTES:
(1) - Senior Project Manager re -titled to Government and International Relations Manager; re -title the Executive
Administrative Professional to an Executive Assistant to the City Manager.
(2) - Website Administrator re -titled to Digital & Brand Manager; Website Developer re -titled to Digital & Graphic Designer.
(3) - Re -allocate permanent part-time (PPT) to a full-time (FT) Accountant position.
(4) - Re -allocate a Review Services Analyst position to an Electrical Inspector position; re -allocate a Administrative Support
3 to a Review Services Coordinator. Re -title the Administrative Support 2 to Permit Technicians.
(5) - Re -allocate one PT Program Specialist to a FT Volunteer Resources Coordinator position.
(6) - Three PT Seasonal Maintenance Worker positions were eliminated to fund two FT Maintenance Worker positions.
(7) - Re -title Administrative Assistant and Court Liaison positions to Record Technician positions.
Note: Position and Ree/ass requests listed are not inclusive of the recommendations of the 2017
Classification Plan Study.
1-32
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Part -Time Staffing by Work Unit
Work Unit
2014
Funded
2015
Funded
2016
Funded
2017
Funded
2018
Proposed
Diff
2017 vs
2018
Notes:
City Council/Legislation
7
7
7
7
7
0
Office of the City Manager
2
2
2
3
3
0
Human Resources
0
0
0.5
0
0
0
Communications and Public Information
2
2
2
2
2
0
Finance/ Office of the Director
1
1
1
1
0
-1
(1)
Taxation
2
2
2
2
2
0
Public Works/ Office of Director
1
1
1
1
1
0
Solid Waste Management
3
3
2
2
1
-1
(4)
Engineering
0
2
2
2
2
0
Parks and Recreation/ Office of the Director
N/A
N/A
0
0
0
0
Parks Operations
45
45
45
22
22
0
Horticulture
N/A
N/A
N/A
18
18
0
Forestry
N/A
N/A
N/A
10
10
0
Development/Office of the Director
N/A
N/A
1
1
1
0
Economic Development
1
1
1
1
1
0
Building Standards
0
1
1
1
0
-1
(2)
Planning
5
4
4
4
4
0
(6)
Fleet Management
0
0
0
0
0
0
Information Technology
2
3
4
4
4
0
Court Services/Records Management
1
1
1
1
1
0
(7)
Facilities Management
4
4
4
5
5
0
Volunteer Resources
1
2
2
2
1
-1
(3)
Street and Utilities Operations
10
10
6
6
4
-2
(4)
Street -Engineering
0
0
0
0
0
0
Cemetery Maintenance
2
2
2
2
2
0
Recreation Services
32.5
33.5
28.32
33.05
26.91
-6.14
(5)
Community Recreation Center
48
48.8
53
50
45.21
-4.79
(5)
Community Recreation Center - Facilities
0
0
1
0
0
Municipal Pools
65.25
65.25
65.25
65.25
61.5
-3.75
(5)
Police
0
0
0
0
0
0
Events Administration
7
8
8
10
10
0
Hotel/Motel Tax - Public Art
0
0
0
0
0
0
Water Maintenance
1
1
1
1
1
0
Sewer Maintenance
2
2
1
1
1
0
Employee Benefits Self Insurance
1
1
0
0
0
0
TOTALS
246
252.55
248.07
257.3
236.62
-20.68
Notes:
(1) - Permanent Part-time (PPT) Accountant position re -allocated to a full-time (FT) position.
(2) - Part-time (PT) Building Inspector position eliminated.
(3) - PT Program Specialist re -allocated to a FT Volunteer Resources Coordinator position.
(4) - 3 PT Maintenance Worker positions re -allocated to 2 FT Maintenance Worker positions.
(5) - Reduction due to re -allocation of front desk staff, Swim Team coaching being contracted, and refinement of budget formulas.
(6) - 1 PT Planning Assistant has been re -allocated to a PPT Code Enforcement Officer.
(7) - Records Management Technician in Courts will be re -titled to a Records Retention Technician.
1-33
2018 OPERATING BUDGET— CITY OF DUBLIN, OHIO
The Relationship between Funds and City Departments/Divisions
The City of Dublin's organizational structure consists of Departments/Divisions performing various
activities necessary for the City's operations, while the City's finances are reported in Funds. The
following table is provided as a guide to understand the use of Funds by Department/Division.
Department /Division
_
3
LL
C
(9
S
ecial Revenue Funds
Enterprise
Funds
X +�
m C
0E
3 a y y t
V =
C C = Om O i p y
A O_1 C C f O V N
= 10 „ d E d 3
b'� d '}R 0 d m 3 c m m 0
U) F (A V � (A _ 3 V
„ 3
m N
3
City Council
X
City Manager
X
Human Resources
X
Communications and Public
Information
X
Legal Services (Contractual)
X
Court Services
X
X
Records Management
X
Finance
X
Fiscal Administration
X
Taxation
X
Public Works
X
Solid Waste
X
Engineering
X
X
X
X X
Street & Utilities Operations
X
X
X X
Facilities Management
X
X
Fleet Management
X
Information Technology
X
Parks & Recreation
Parks Operations
X
I
X
Horticulture
X
Forestry
X
Cemetery
X
Recreation Services
X
X
Events Administration
X
Volunteer Resources
X
Development
Building
X
Planning
X
Economic Development
X
Police
X
X
1-34
y.
y
a
i
2018 OPERATING BUDGET — CITY OF DUBLIN, OHIO
FINANCIAL MANAGEMENT POLICIES
OPERATING BUDGET POLICIES
• The City will pay for all current expenditures with current revenues and fund
balances. The City will avoid budgetary procedures that balance current
expenditures at the expense of future years, such as postponing expenditures,
underestimating expenditures, overestimating revenues, or utilizing short-term
borrowing to balance the budget.
• The budget will provide for adequate maintenance and repair of capital assets and
for their orderly replacement.
• The City will protect against catastrophic losses through a combination of insurance
and self-insurance funded programs.
• The City will maintain a budgetary control system to help it adhere to the budget.
• Financial reports, which compare actual performance with the budget, are available
on-line for budgetary review by the departments/divisions.
RESERVE POLICIES
• The City will appropriate $150,000 to a contingency account in the General Fund to
provide for non-recurring and unanticipated expenditures.
• In accordance with the City's General Fund Balance Policy, the operating budget
will be prepared in a manner in which the projected year-end General Fund balance
will be equal to or greater than 50 percent of the actual General Fund operating
expenditures.
CAPITAL IMPROVEMENT PROGRAM POLICIES
• The City will develop a five-year Capital Improvements Program on an annual
basis.
• The City will enact an annual capital improvement budget based on the multi-year
Capital Improvements Program.
• The City will coordinate development of the capital improvement budget with
development of the operating budget.
2-1
2018 OPERATING BUDGET — CITY OF DUBLIN, OHIO
DEBT MANAGEMENT POLICIES
• The City will confine long-term borrowing to capital improvement projects.
• When the City finances capital projects by issuing debt, it will repay the debt within
a period not to exceed the expected useful life of the project.
• The City will evaluate issuing debt and pay-as-you-go financing to maintain
flexibility for the future.
• The City will continually seek to maintain and improve our current bond rating to
minimize borrowing costs and to ensure that access to credit is preserved.
• The City will follow a policy of full disclosure on financial reports and official
statements.
REVENUE POLICIES
• The City will estimate its annual revenues by a conservative, objective, and
analytical process.
• Non-recurring revenues will be used only to fund non-recurring expenditures.
• The City will encourage a diversified and stable local economy to avoid excessive
reliance on any one industry or business for income tax revenues.
• The City will update the Cost of Services Study on an bi-annual basis to calculate
the costs of providing services and consider such information when establishing
user charges.
PURCHASING POLICIES
• Purchases will be made in accordance with federal, state, and municipal
requirements.
• Purchases will be made in an impartial, economical, competitive, and efficient
manner.
• Purchases will be made from the lowest priced and most responsive vendor.
Qualitative factors such as vendor reputation and financial condition will be
considered, as well as price.
2-2
�
mwlnoNmw�o nln nlnmv
win In �onn�InwNmw w
mnoom
to In
In000�o von wlnN wlnnn m
N mmnm wvw NOln vo rvw
N
mooNmm wm�o In v,o
lo
n
In womwwwrvmmmwm wn
O
o
W Ifl �D Q h N Q N N O N .y
Q
Ifl
W h N Oi iD N m T O O h W N N �D
T O w
N
�D Q N m O N Ifl
w
m
O w �D w m N �m Q
a v0 0
0
mCk
O_I
2 N
>
= p 0 p
vOi 'a+ C N _� i
W
W
v E E u 3 a jo
10vm3
�
`w O -o m m
m v"
U
Q �i
0 0 0 0 0 0 Ifl O O O O O O
O
O O O
O O O Ifl O O Ifl Ifl O Ifl Ifl 0 0 0 0 0 0
O
O N O
Ifl O In N O O h N h N O O O
O
O
O T O
Ifl O Ifl N O Ifl N Ifl w
O`
Ifl m
w
O O w Ifl O N O O h �D m h m
2
N
�D h Ifl Q �D m Q m N Ifl w
Ifl 0 0 0 0 0 0 0 0 0
O Ifl
O O Ifl
O O O O O O O O O O O O O O O O O
O
m m m O N
O Ifl O In T m m
In N
h
O O Ifl 0 0 0 O
0
h O w w h Q m N T Ifl w
` N
Ifl T
N
C C
O Q O w O O O N O O Ifl O O �D
C C C C C C
O`
In h �D O h Ifl �D
rO m m m m m InQ N O Q
h O
O T
w
S �D O m h m T �D Ifl Ifl m Ifl .i
O m Q
W
�
h w m T T N m m
O lD
.Ni
w T Q
W
N
y w If1 O N m m h Ifl h Ifl T S
m N
O Om
If1 0 0 �D S N w O h w Ifl h h T
O In O h h h O In w N w O
w
w
h O m m h w T y 0 Ifl S O N �D
m
F O T O lcD T If` N. T lc h O T In
N T
T
O W m m m Q .y O If` w T w m
�
h h m N N O w h w
m Ifl In O w Q Ifl O N m
N O
In T
M
O
W T W N O O m W T h O N Oi N N N
h m T M T Q h w w O T m O N Q
m
m
O Q h m M T m N
C
w lD
m
Q lD w Ifl N m N lD N h N T m Q
N
m m
O O O O O O O O O O O O O O
O Ifl
O O O
O O O O O O O O O O O O O O O O O
O
O O O O O
O N
O O O O
O
O
O O O O O
h T
If1 O O O
o owN
vm
In morn
w
w
o o� v ti
In �o
m m In
O O O Q O O O O Ifl Ifl O O O O
O O
O O O
O O O O O O O O O O O O O O O O O
W
O rO In 0 0 0 0 .y In In m N
O
O O In 0 O
If` I�� O If` O� T N m W W
C C
If`
If` O m O If` 0 0 0 0 0 0 0 0 0 O
C C C C C C C C C C
�
m� v �D T Ifl h W h �D
.^i
Q O Ifl Q W O O O O O Ifl Ifl Ifl N
T
�
N m
Q w Ifl �D N m m N O h Ifl T Q
m
O O w
Ifl 0 0 �D Q N w O h w Ifl h h T
2
O T In h 0 In w m w w
m Ifl
w
O w h m h w T Q 0 Ifl Q O N
N
W
N N N O T m kc
C T w �D Ifl �D O �D�
If`
y
O m m T rl
C m
Q �D Q O If` W w m
�
Q m O �D Ifl N w Q m Q Q �D
O
w
O T h h Ifl N m W T h Ifl h Q N N O
�D N Ifl Ifl T h �D w h O m Q N �D .y
W
W
U
C
C LL
W
vE
y
W
O
o
U W O
O C
F LL E
W v
w
w C p U
K n
T
O M
3
O
a v0 0
0
mCk
O_I
2 N
>
= p 0 p
vOi 'a+ C N _� i
W
W`
v E E u 3 a jo
10vm3
�
`w O -o m m
m v"
U
Q �i
2-9
IL Ifl w
IL w W W
O_ O_ w F w W w_ N N rwr
a+ a+ v F Y F N w F d d~
2QE W W`wF>o. H ` O
O Q F .w. w_ Y~ U N> O
N mo mo W
N W ~_ ~\ V i
'd W U H D y OI E Q OI o W W
N Ip O J L v C W O- C E E W
U L K d F O- K O U O 2 w w O.
2018 OPERATING BUDGET
SUMMARY FOR ALL FUNDS
PERMENENT IMPROVEMENT FUNDS
1/1/2018
Estimated
Estimated
Estimated
12/31/2018
Cemetery Perpetual Care
Cash
Estimated
Advances and
Resources
Estimated
Advances and
Unencumbered
Fund
Balance
Revenue
Transfers -In
Available
Expenditures
Transfers -Out
Balance
Tartan West TIF Fund
1,350,250
965,000
0
2,315,250
15,000
650,000
1,650,250
Shamrock Blvd. TIF Fund
107,895
45,000
0
152,895
750
50,000
102,145
River Ridge TIF Fund
1,090,062
96,000
0
1,186,062
1,250
187,700
997,112
Lifetime Fitness TIF
629,942
140,000
0
769,942
1,750
200,000
568,192
COIC Improvement Fund
487
0
0
487
0
0
487
Irelan Place TIF
3,929
4,000
0
7,929
100
3,500
4,329
Shier Rings Road TIF
134,266
12,500
0
146,766
250
0
146,516
Shamrock Crossing TIF
491,059
190,000
0
681,059
4,000
200,000
477,059
Bridge and High TIF
491,205
113,000
0
604,205
1,500
150,000
452,705
Dublin Methodist Hospital TIF
136,357
150,000
0
286,357
2,000
127,500
156,857
Kroger Centre TIF
77,067
242,000
0
319,067
4,000
282,375
32,692
Frantz/Dublin Road TIF
14,426
0
0
14,426
0
0
14,426
Delta Energy TIF
52,349
34,000
0
86,349
500
30,000
55,849
Bridge Street TIF
69,981
0
4,000,000
4,069,981
3,751,965
318,016
Vrable TIF
960,933
450,000
0
1,410,933
5,500
500,000
905,433
West Innovation TIF
938,527
295,000
0
1,233,527
3,500
300,000
930,027
Ohio University TIF
13,826
0
600,000
613,826
600,000
13,826
Tuller Flats TIF
60,231
0
350,000
410,231
5,000
359,975
45,256
Nestle TIF
101,544
38,500
140,044
750
0
139,294
Innovation TIF
83,004
80,000
0
163,004
1,000
0
162,004
Riviera TIF
0
0
2,150,000
2,150,000
2,150,000
0
Bridge Park TIF
1,794,617
0
2,600,000
4,394,617
0
2,532,425
1,862,192
PERMENENT IMPROVEMENT FUNDS
Cemetery Perpetual Care
1,385,116
20,000
0
1,405,116
0
0
1,405,116
ENTERPRISE FUNDS
Water
12,025,986
1,082,500
0
13,108,486
3,716,006
0
9,392,480
Sewer
4,664,198
2,380,000
400,000
7,444,198
4,217,770
0
3,226,428
Sewer Construction Fund
1
2,420,000
0
2,420,001
2,420,000
0
1
Merchandising
33,976
0
0
33,976
0
0
33,976
INTERNAL SERVICE FUNDS
Employee Benefits Self -Insurance
556,878
8,010,200
0
8,567,078
7,471,235
0
1,095,843
Workers' Compensation Self -Insurance
277,528
100,000
0
377,528
299,450
0
78,078
FIDUCIARY FUNDS
Trust and Agency
154,446
1,170,300
0
1,324,746
1,190,550
0
134,196
Convention and Visitor's Bureau
68,252
1,120,000
0
1,188,252
1,133,000
0
55,252
COIRS
444,822
314,000
0
758,822
314,000
444,822
Totals $125,288,255 $162,488,929 $52,294,125 $340,071,309 $179,556,686 $52,294,125 $108,2201498
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Revenue Comparisons - All Funds
CAPITAL PROJECTS FUNDS
2015
Actual
2016
Actual
2017
Estimate
2018
Budget
GENERAL FUND $
96,342,589 $
85,654,347 $
101,956,950 $
]5,052,]95
SPECIAL REVENUE FUNDS
101,983,815
20,856,867
58,716,200
30,010,000
Street Maintenance and Repair
3,653,391
3,238,402
2,978,000
3,483,500
State Highway Improvements
1,078,515
141,950
103,900
11],]60
Cemetery
1]5,39]
162,556
167,400
167,350
Recreation
7,592,377
7,298,600
7,518,150
7,454,650
Safety
12,304,383
12,882,342
13,314,585
14,396,004
Swimming Pool
885,763
831,699
908,000
899,500
Permissive Tax
105,385
2,914,706
105,000
105,000
Hotel/Motel Ten
4,638,730
4,343,528
3,850,000
4,3]],600
Enforcement and Education
1,625
1,935
1,600
900
Law Enforcement Trust
247
232
65,095
105
Mandatory Drug The
21
30
25
15
Mayor's Court Computer
13,882
25,145
18,800
18,250
Accrued Leave Reserves
138,082
146,272
183,100
181,830
Wireless 9-1-1 System
130,050
135,244
375,000
176,820
DEBT SERVICE FUNDS
705,230
910,076
1,355,000
965,000
General Obligation Bond Retirement
11,40],]58
9,129,367
14,666,640
12,546,700
Economic Development Bond Rettement
1,992,122
215,140
1,003,400
1,690,925
Special Assessment Bond Retirement
741
897
800
-
1992Special Assessment Bond Retirement
771
17
10
-
2001 Special Assessment Bond Retirement
128,0]]
124,720
119,500
117,500
CAPITAL PROJECTS FUNDS
Capital Improvements Tax
26,262,202
26,921,306
31,323,985
27,218,000
Captal Construction
101,983,815
20,856,867
58,716,200
30,010,000
Parkland Acguisiton
2,]]2,1]]
763,262
730,000
741,350
Woerner-Temple TIF
466,392
439,984
508,000
505,000
Ruscilli TIF
614,398
256,842
498,000
994,500
Pi.uti TIF
206,198
218,242
218,500
268,000
Thomas/Kohler TIF
]32,69]
646,833
610,000
610,000
MCK h ick TIF
1,190,160
1,687,804
1,140,000
1,100,000
Perimeter Center TIF
494,484
506,398
492,000
500,000
Rings Road TIF
68,661
210,102
710,000
310,000
Perimeter West TIF
1,]]9,089
1,422,809
1,725,000
1,400,000
Upper Metro Place TIF
245,702
18,842,006
265,000
255,000
Rings/Frantz TIF
385,143
418,681
418,000
415,000
Historic Dublin Parking TIF
]],856
68,601
68,000
65,000
Emerald Pkwy Phase 8 TIF
645,687
-
-
-
Perimeter Loop TIF
36,041
36,527
36,000
32,000
Tartan West TIF Fund
705,230
910,076
1,355,000
965,000
Shamrock Blvd. TIF Fund
48,521
48,523
47,000
45,000
River Ridge TIF
30,844
97,063
96,000
96,000
Lifetime Fitness TIF
741,843
1,203,]]8
141,000
140,000
COIC Improvement Fund
673
-
65,000
-
IrelanPlaceTIF
4,201
4,202
4,200
4,000
Sher Rings Road TIF
(75,969)
13,040
17,500
12,500
Shamrock Crossing TIF Fund
144,014
193,420
334,000
190,000
Bridge and High TIF Fund
113,690
113,764
113,000
113,000
Dubin Methodist Hospital TIF Fund
151,842
151,848
75,500
150,000
Kroger Centre TIF
284,788
297,641
244,000
242,000
Franp/Dubin Road TIF
-
200,000
-
-
Delta Energy TIF
34,398
34,399
34,000
34,000
Bridge Street TIF
],2]5,000
5,000,000
1,550,000
4,000,000
Vrable TIF
239,000
2,]]6,813
-
450,000
Ohio University TIF
1,000
168,000
-
600,000
West Innovation TIF
2,450,000
1,753,282
294,500
295,000
fuller TIF
2,600,000
14,220,000
2,286,000
350,000
Nestle TIF
22,963
39,987
39,800
38,500
Bridge Park TIF
3,500,000
-
-
2,600,000
Innovation TIF
-
4
84,000
80,000
Riviera TIF
-
9,000
325,000
2,150,000
PERMENANT FUNDS
Cemetery Perpetual Core
111,848
6],16]
32,000
20,000
ENTERPRISE FUNDS
Water
1,679,191
1,933,691
1,381,800
1,082,500
Water Tower Construction Fund
12
-
-
-
Sewer
4,858,148
3,092,782
3,130,830
2,780,000
Sewer Construction Fund
2,500,068
1,449
1,380,000
2,420,000
Merdiandising
2,782
3,241
500
-
INTERNAL SERVICE FUNDS
Employee Benefits Self- Insurance
6,322,307
6,984,960
7,360,960
8,010,200
Worker's Compensation
104,110
10],20]
100,000
100,000
FIDUCIARY FUNDS
Convention and Visitors' Bureau
735,561
1,0]],644
1,120,000
1,120,000
Other Agency
1,017,154
1,513,265
982,300
1,170,300
COIRS
57,885
238,261
263,600
314,000
SUBTOTAL
314,211,712
242,]9],900
267,652,130
214,783,054
Less:
Transfers & Advances
(93,740,050)
(59,691,684)
(101,324,655)
(52,294,125)
TOTAL REVENUE
220.471b62
183.106.216
166.32].4]5
162.488.929
2-18
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Revenue Comparison - General Fund
2015 2016 2017 2018
Actual Actual Estimate Budget
TAXES
Income Taxes
$ 65,838,948 $
67,485,222 $
64,237,500 $
64,500,000
INTERGOVERNMENTAL REVENUE
Local Government
495,338
322,331
240,725
205,220
Estate Taxes
10,786
369
-
-
Cigarette Taxes
560
448
525
425
Liquor and Beer Permits
60,393
63,866
62,000
60,000
Grants -State & Federal
-
548
-
-
Other
9,617
11,870
10,000
10,000
CHARGES FOR SERVICES
General Fees and Charges
30,543
5,141
3,000
3,000
Sale of Fuel
1,102,641
687,533
800,000
1,000,000
Vehicle Maintenance Services
49,603
59,515
75,000
85,000
IT Charges for Services
-
2,500
110,000
3,000
FINES,LICENSES AND PERMITS
Fines and Forfeitures
316,813
359,450
310,000
310,000
Licenses and Permits
3,264,036
3,736,117
3,166,600
2,052,650
OTHER REVENUES
Interest Income
Other
NONOPERATING REVENUE
Transfers/Advances
TOTAL GENERAL FUND REVENUE
426,390 609,639 580,000 550,000
676,922 636,371 583,100 390,500
24,060,000 11,673,427 31,778,500 5,883,000
$ 96,342,590 $ 85,654,347 $ 101,956,950 $ 75,052,795
2-19
2018 OPERATING BUDGET- CITY OF DUBLIN, OHIO
Recap of 2018 Requests
Total Budget Total Budget Total
Budget By Fund By Fund Type Total
GENERAL FUND
170,310
City Council/Boards & Commissions
$764,440
City Manager
1,375,090
Miscellaneous
2,237,565
Human Resources
2,002,210
Communications and Public Information
1,870,940
Legal Services
1,750,000
Information Technology
5,203,965
Court Services
391,125
Records Management
167,340
Finance
Office of the Director
1,672,830
Transfers/Advances
21,490,000
Miscellaneous
518,025
Taxation
3,845,670
Public Works
Office of the Director
758,945
Solid Waste Management
3,532,060
Fleet Management
3,193,895
Engineering
3,816,620
Miscellaneous
370,000
Facilities Management
2,850,420
Development
Office of the Director
323,185
Planning
2,610,015
Economic Development
3,453,530
Building Standards
1,861,655
Parks and Recreation
Office of the Director
442,825
Park Operations
5,977,485
Horticulture
1,248,355
Forestry
1,070,355
Volunteer Resources
341,495
SPECIAL REVENUE FUNDS
Street Maintenance and Repair Fund
Street & Utilities Operations
3,399,215
Engineering
362,500
State Highway Improvements Fund
Finance Misc - Transfers/Advances
225,000
Engineering
35,000
Cemetery Fund
Cemetery
207,930
Recreation Fund
Recreation
2,693,095
Community Recreation Center
3,934,805
Community Recreation Center - Facilities
1,206,950
Safety Fund
Police
12,088,760
Communication
3,243,050
Swimming Pool Fund
Dublin Municipal Pools
956,700
Permissive Tax Fund 0
Hotel/Motel Tax Fund
Parks & Recreation - Public Art
170,310
Events Administration
3,771,140
Taxation
1,006,000
Transfers/Advances
163,925
2-20
$75,140,040 $75,140,040
3,761,715
260,000
207,930
7,834,850
15,331,810
956,700
5,111,375
2018 OPERATING BUDGET- CITY OF DUBLIN, OHIO
Recap of 2018 Requests
Total Budget Total Budget Total
Budget By Fund By Fund Type Total
SPECIAL REVENUE FUNDS (Continued)
Education and Enforcement Fund
Police 16,395
16,395
Law Enforcement Trust Fund
Police 0
Mayors Court Computer Fund
Court Services
20,250
20,250
Accrued Leave Reserve Fund
Finance
355,500
355,500
Wireless 9-1-1 System
Police
126,820
126,820
33,983,345
DEBT SERVICE FUNDS
General Obligation Debt Service Fund
14,007,550
Economic Development Bond Retirement
1,690,925
Special Assessment Bond Retirement Fund
128,275
15,826,750
CAPITAL PROJECTS FUNDS
Capital Improvements Tax Fund
31,406,550
Capital Construction Fund
34,639,100
Parkland Acquisition Fund
1,000,000
Transfers/Advances
12,440,100
TIF Funds
6,652,915
86,138,665
ENTERPRISE FUNDS
Water Fund
Finance
297,426
Street & Utilities Operations
462,875
Engineering
2,955,705
3,716,006
Sewer Fund
Finance
1,280,880
Street & Utilities Operations
1,001,130
Engineering
1,935,760
4,217,770
Sewer Construction Fund
2,420,000
2,420,000
Merchandising Fund
Communications and Public Information
0
10,353,776
INTERNAL SERVICE FUNDS
Employee Benefits Self -Insurance Fund
7,471,235
Workers' Comp. Self -Insurance Fund
299,450
7,770,685
TRUST AND AGENGY FUNDS
Unclaimed Monies
20,250
Agency Fund
1,170,300
Convention & Visitors' Bureau Fund
1,133,000
COIRS
314,000
2,637,550
RECAP:
Total Amount Budgeted
231,850,811
Less:
Transfers/ Advances
(52,294,125)
Total Expenditures
179,556,686
2-21
$231,850,811
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
DEBT SERVICE SCHEDULE
Reflects Debt as of 10/30/17
Date 2018
Of Original O/S Principal Interest
Issue Amount Principal Payment Payment
Unvoted Bonds (G.O.) Source
Upper Scioto West Branch (OWDA)
Sewer Fund
1/1/99
$19,716,717
$ 661,154
$ 661,155
$ 10,006
Avery-Muirfield Interchange
Income Tax Revenue
9/1/99
8,316,788
1,130,000
560,000
17,000
Rings Road Improvements (TIF)
Rings Road TIF
12/1/00
3,535,000
779,914
248,780
28,094
Arts Facility Acquisition
Hotel/Motel Tax Fund
12/1/00
1,360,000
296,368
94,536
10,676
Arts Facility Renovation
Hotel/Motel Tax Fund
12/1/00
755,000
165,342
52,741
5,956
Perimeter Drive Extension (TIF)
Perimeter West TIF
12/1/00
3,940,000
870,385
277,637
31,353
Emerald Parkway -Phase 7A (TIF)
Thomas Kohler TIF
12/1/00
2,020,000
442,991
141,306
15,958
Service Center
Income Tax Revenue
12/1/01
3,675,000
927,950
242,222
33,011
Municipal Pool South (OMB)
Income Tax Revenue
4/14/04
2,986,000
1,402,000
152,000
64,636
Industrial Pkwy/SR 161 Improvements
Perimeter West TIF
1/7/14
8,210,000
6,420,000
460,000
197,106
Darree Fields Water Tower
Water Fund
1/7/14
1,710,000
1,335,000
100,000
40,963
Sanitary Sewer Lining
Sewer Fund
1/7/14
1,880,000
1,470,000
105,000
45,200
LED Street Lights
Income Tax Revenue
10/2/12
2,185,000
1,225,000
235,000
31,550
Dublin Road Water Tower
Water Fund
10/2/12
2,360,000
1,885,000
100,000
56,463
Sewer Lining & Repairs
Sewer Fund
10/2/12
2,540,000
2,030,000
110,000
60,750
Emerald Parkway Phase 8
Emerald 8 TIF
12/17/13
5,420,000
5,400,000
5,000
177,525
Emerald Parkway Phase 8
Emerald 8 TIF
1/7/14
1,580,000
490,000
290,000
9,850
Bridge Street- Land Acquisition
Bridge Street TIF/River Ridge
12/17/13
4,435,000
4,415,000
5,000
144,900
Bridge Street- Land Acquisition
Bridge Street TIF/River Ridge
1/7/14
1,265,000
380,000
235,000
7,513
270/33 Interchange (Design, ROW)
Ruscilli/Upper Metro TIF
1/7/14
9,000,000
5,610,000
885,000
151,100
Justice Center Improvements
Income Tax Revenue
9/30/15
10,600,000
9,905,000
400,000
381,494
Sewer Lining & Repairs
Sewer Fund
9/30/15
2,500,000
2,335,000
95,000
89,969
BSD Transportation (Riverside Dr/161/Park)
Income Tax Revenue
9/30/15
25,000,000
23,365,000
945,000
899,925
BSD Transportation (Bridge Park)
Bridge Park TIF
9/30/15
11,100,000
10,685,000
430,000
411,481
BSD Parking Structures (Tax -Exempt)
10/28/15
16,000,000
16,000,000
-
718,231
BSD Parking Structures (Taxable)
10/28/15
16,000,000
16,000,000
300,000
672,675
270/33 Interchange (Construction) (SIB)
Pizzutti, Dublin Meth, Upper M
2/10/15
10,010,000
9,408,999
415,843
976,413
Dublin Road/Glick Road Improvements (OPWC)
State Highway
7/1/14
250,000
212,500
25,000
-
BSD Transportation (John Shields Parkway II)
12/6/16
9,325,000
8,980,000
350,000
278,000
Service Center Renovation/Expansion
Income Tax Revenue
8/2/17
3,300,000
3,300,000
115,000
128,600
Sewer Lining & Repairs/Extensions
Sewer Fund
8/2/17
1,380,000
1,380,000
50,000
53,800
Pedestrian Bridge/N. High Street
Income Tax Revenue
8/2/17
27,200,000
27,200,000
955,000
1,060,000
166,107,603
9,041,219
6,810,198
Unvoted Special Assessment Bonds
(7)
Ballantrae (2001)
Special Assessment
12/1/01
1,700,000
432,050
112,778
15,370
by Water Fund revenue
3,220,000
200,000
97,425
(3)
432,050
112,778
15,370
1,021,155
Voted Bonds (G.O.)
(4)
Supported
by TIF revenue
54,739,289
4,163,566
2,461,516
(1)
Recreation Center expansion
Income Tax Revenue
10/15/98
3,998,000
185,000
185,000
6,013
(4)
Woerner-Temple Road
Woerner Temple TIF
12/1/00
5,555,000
857,000
420,000
32,223
(1)
Emerald Parkway Overpass - Phase 7
Income Tax Revenue
12/1/00
6,565,000
1,018,000
499,000
38,275
(5)
Coffman Park Expansion
Property Tax Revenue
12/1/00
3,135,000
640,000
216,000
23,540
2,700,000
1,320,000
100,050
Total Debt Payments
(1)
Supported
by income tax revenue
$ 101,657,950 $
4,588,222 $
4,051,410
(2)
Supported
by Water Fund revenue
3,220,000
200,000
97,425
(3)
Supported
by Sewer Fund revenue
7,876,154
1,021,155
259,725
(4)
Supported
by TIF revenue
54,739,289
4,163,566
2,461,516
(5)
Supported
by property tax revenue
640,000
216,000
23,540
(6)
Supported
by hotel/motel tax revenue
461,710
147,277
16,632
(7)
Supported
by special assessment revenue
432,050
112,778
15,370
(8)
Supported
by State Highway Fund revenue
212,500
25,000
-
2-34
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
City Council
STATEMENT OF FUNCTIONS
All powers of the City permitted by the Revised Charter, the Constitution and the laws of the State
of Ohio are vested in Council. Council provides for the exercise of all City powers and for the
performance of all duties and obligations imposed on the City by law, through the adoption of
legislation. City Council's responsibilities include reviewing, deliberating, and approving legislation
as prescribed by the Revised Charter and the laws of the State of Ohio applicable to municipalities.
City Council establishes goals and long-range policies for the City.
Council is composed of seven members who serve four-year terms. Three are nominated and
elected by the electors of the City at large and four are nominated and elected by the electors of
each of the four Council wards. All candidates for City Council must be residents of Dublin for one
year prior to filing a petition of candidacy. Council members must be residents of the City of Dublin
throughout their term of office. Ward Council members must be residents of the ward which they
represent at the time they file for office and during their entire term of office.
City Council elects a Mayor and Vice Mayor to serve two-year terms. The Mayor presides over all
City Council meetings. The Vice Mayor performs these duties in the absence of the Mayor.
The Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council
is an officer of the City and provides notice of Council meetings to its members and the public, keeps
the minutes of Council's proceedings and performs other duties as provided by the Revised Charter
or by Council.
OBJECTIVES AND ACTIVITIES
• To establish goals for the community to be implemented by staff and/or City Council.
• To set policy in a clear and consistent manner in order to provide a framework for
administrative implementation.
• To continue to be responsive to the needs and expectations of the citizens of Dublin.
PERSONNEL DATA 2017 2018
POSITION TITLE CURRENT NUMBER PROPOS
Mayor
Vice Mayor
Council Member
Clerk of Council
Deputy Clerk of Council 2 2
TOTAL 10 10
NOTES & ADJUSTMENTS:
City Council 3-1 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
50 City Council
Personal Services
701101 Full Time Salaries/Wages
319,091
325,390
325,390
334,485
701103 Overtime Wages
6,838
5,000
5,000
5,000
701201 Employee Benefits
205,912
263,855
263,855
281,680
702000 Training/Travel
12,594
30,500
30,500
30,500
703100 Meeting Expenses
2,045
2,500
2,500
2,500
703101 Ceremonial Functions Expense
27,667
24,000
24,000
24,000
703201 Long Term Strategic Plan
10,485
12,000
12,000
15,000
Personal Services Total:
584,631
663,245
663,245
693,165
Contractual Services
713004 Other Professional Services
7,231
16,000
16,000
16,000
715002 Advertising
4,528
15,000
15,000
4,000
716000 Memberships/Subscriptions
1,097
1,800
1,800
1,800
Contractual Services Total:
12,856
32,800
32,800
21,800
Supplies
721001 Office Supplies
2,602
8,000
8,000
8,000
Supplies Total:
2,602
8,000
8,000
8,000
City Council Total:
600,089
704,045
704,045
722,965
General Fund Total:
600,089
704,045
704,045
722,965
3-2
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
50 City Council
Boards and Commissions
Personal Services
701101 Full Time Salaries/Wages
8,000
8,400
8,400
8,400
701201 Employee Benefits
1,112
1,325
1,325
1,325
702000 Training/Travel
9,583
15,000
15,000
30,000
703100 Meeting Expenses
0
1,000
1,000
1,000
Personal Services Total:
18,695
25,725
25,725
40,725
Contractual Services
716000 Memberships/Subscriptions
0
750
750
750
Contractual Services Total:
0
750
750
750
City Council Total:
18,695
26,475
26,475
41,475
General Fund Total:
18,695
26,475
26,475
41,475
3-3
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
City Council
Boards and Commissions
BUDGET SUMMARY
10110510
Account 701100 provides funding for the salaries/wages of Council Members and staff reflected
under Personnel Data.
• Account 701201 includes funding for benefits, including health insurance contributions for City
Council Members, the Clerk of Council and Deputy Clerks of Council.
• Account 702000 includes funding for travel and training for Council Members and certification -
related training for the Clerk of Council and Deputy Clerks of Council.
• Account 703101 includes funding for citywide ceremonial functions, which are reviewed and
approved by the Mayor and the City Manager. These include events hosted by City Council;
Memorial Tournament badges for Council Members; flowers, memorial donations, and special
occasion recognition.
• Account 703201 provides funding for long-term strategic planning workshops, and Council
retreat(s).
Account 713004 provides funding for codification services.
Account 715002 provides funding for advertising expenses related to publication in local
newspapers of the annual meeting schedule and Council candidate campaign finance reports.
This Account also includes funding to record annexation documents with the county and state.
10110520
Account 701100 provides funding for salaries/wages of seven Planning and Zoning Commission
Members.
Account 702000 provides funding, as authorized by Council, of travel and training for Planning
and Zoning Commission Members and funding for orientation and training for all Board and
Commission Members. Additionally, for 2018 funding is provided for ARB Members to attend
the Annual National Forum through the National Alliance for Preservation Commissions (NAPC).
Account 703100 provides funding for expenses related to meetings sponsored by various City
advisory boards, commissions, committees and task forces.
Account 716000 provides funding for American Planning Association (APA) memberships.
City Council 3-4 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager
STATEMENT OF FUNCTIONS
The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged
with the responsibility for the administration of all municipal affairs as empowered by the Revised
Charter of the City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City
Manager's primary responsibilities include: directing and supervising the administration of all
departments and functions of the City; attending all Council meetings; ensuring that all laws,
Revised Charter provisions, and ordinances and resolutions of Council are faithfully executed;
preparing the annual budget and capital improvements program; publishing an annual report of the
financial and administrative activities of the City; and executing, on behalf of the City, all contracts
and agreements.
• To ensure alignment with Council Strategic Focus Areas.
• To provide leadership and direction for staff.
• To be responsive to needs of the community and to advise citizenry regarding the structure
and activities of the City organization.
• To facilitate citizen involvement and requests for service.
• To provide leadership in sustainable municipal services.
PERSONNEL DATA
POSITION TITLE
City Manager
Assistant City Manager
Government and International Relations Manager (1)
Management Assistant
Executive Assistant to the City Manager (2)
Administrative Support
TOTAL
PERMANENT PART-TME/PART-TIME/SEASONAL STAFF
Director of Strategic Initiatives/Special Projects
Intern (ICF)
Intern
TOTAL
NOTES AND ADJUSTMENTS:
(1) Previous position title was Senior Project Manager.
(2) Previous position title was Executive Administrative Professional.
2017
CURRENT 2018
NUMBER PROPOS
1 1
1 1
1 1
1 1
1 1
6 6
1 1
3 3
City Manager 3-5 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
10 City Manager
Personal Services
701101 Full Time Salaries/Wages
705,104
745,930
745,930
761,450
701103 Overtime Wages
2,635
3,000
3,000
3,000
701104 Other Wages
19,169
32,125
19,125
32,125
701201 Employee Benefits
202,688
238,620
238,620
224,735
702000 Training/Travel
14,684
14,000
14,518
14,000
703100 Meeting Expenses
8,621
6,750
6,750
6,500
703202 Staff Goal Setting
7,567
13,000
13,000
13,000
Personal Services Total:
960,468
1,053,425
1,040,943
1,054,810
Contractual Services
713004 Other Professional Services
159,507
0
53,383
152,400
716000 Memberships/Subscriptions
7,511
8,210
8,285
9,380
Contractual Services Total:
167,018
8,210
61,668
161,780
Supplies
721001 Office Supplies
5,711
3,100
3,474
3,500
Supplies Total:
5,711
3,100
3,474
3,500
Other Charges and Ex
751003 Special Projects/Programs
112,603
264,900
290,758
155,000
Other Charges and Ex Total:
112,603
264,900
290,758
155,000
City Manager Total:
1,245,800
1,329,635
1,396,842
1,375,090
General Fund Total:
1,245,800
1,329,635
1,396,842
1,375,090
3-6
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager
BUDGET SUMMARY:
10110110
• Account 701100 provides funding for the full-time staffing reflected under Personnel Data.
• Account 701104 provides funding for part-time (Intern) staff.
• Account 702000 provides funding for training and travel for the OCM.
• Account 703100 provides funding for external and internal meetings sponsored by the City.
This may include food, beverages, and any necessary supplies for meetings with City Council,
staff retreats, forums, etc.
• Account 703202 provides funding for leadership team retreats and goal setting.
• Account 713004 provides funding for consultants, and AMS Dublin/OU performing arts project.
• Account 716000 provides funding for staffs membership to organizations such as International
City/County Management Association (ICMA) and Ohio City/County Management Association
(OCMA).
• Account 721001 provides office supplies/printing/courier services.
• Account 751003 provides funding for projects such as the Citizens Academy, ICF Institute,
Aging in Place survey/focus group, Friendship Cities — Ireland and Japan.
City Manager 3-7 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
3-8
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Miscellaneous Accounts / Contingencies
STATEMENT OF FUNCTIONS:
These are miscellaneous accounts within the General Fund which are not directly related to the
operational costs of a specific function. The functional "supervision" of these accounts is provided
by the Office of the City Manager.
Funds are appropriated to the contingency account to be held for any unforeseen expenses during
the current fiscal year. The expenditures are required to be approved by the City Manager.
Misc Accts 3-9 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
10 City Manager
Miscellaneous
Personal Services
701107 Salary Adjustments
0
0
0
102,100
Personal Services Total:
0
0
0
102,100
Contractual Services
713004 Other Professional Services
157,109
168,000
183,891
115,500
714006 Workers' Compensation
100,000
100,000
100,000
100,000
716000 Memberships/Subscriptions
52,571
68,257
69,657
70,610
719001 County Wide Disaster Sery
59,460
60,500
62,580
64,580
Contractual Services Total:
369,140
396,757
416,128
350,690
Capital Outlay
735001 Cap Impr Land and Land Impr
3,080,990
1,285,025
1,285,025
1,285,025
Capital Outlay Total:
3,080,990
1,285,025
1,285,025
1,285,025
Other Charges and Ex
751015 Leadership Dublin
10,000
10,000
10,000
10,000
753003 Settlement Claims
0
0
87,800
0
754002 Grants/Community Ong
247,900
272,250
284,990
339,750
756002 Contingencies
134,063
150,000
71,414
150,000
Other Charges and Ex Total:
391,963
432,250
454,204
499,750
City Manager Total:
3,842,094
2,114,032
2,155,357
2,237,565
General Fund Total:
3,842,094
2,114,032
2,155,357
2,237,565
3-10
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Miscellaneous Accounts / Contingencies
BUDGET SUMMARY:
10110190
• Account 701107 provides funding for the salary and benefit adjustments proposed in the 2017
Compensation Study.
• Account 713004 provides funding for federal and state lobbying efforts.
• Account 714006 provides funding for the City's self-insured workers' compensation program.
This amount reflects the Citys program costs including claims, third party administration and
excess loss coverage.
• Account 716000 includes funds for memberships/subscriptions to the Ohio Municipal League, the
National League of Cities, dues to the Mid -Ohio Regional Planning Commission, and any other
citywide memberships/subscriptions.
• Account 719001 provides funding to the Franklin County Emergency Management Agency
(FEMA) for the countywide disaster services program.
• Account 754002 provides funding for the Dublin Counseling Center (Syntero), the Beautify Your
Neighborhood Grant Program and the Historic Dublin parking lot lease at the Dublin Community
Church.
• Account 756002 provides funding for unanticipated expenditures that may occur throughout
the year.
10180190
Account 735001 provides funding for the annual payment (2017-2020) on the Rings Road Farm
purchase.
Misc Accts 3-11 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
312
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Human Resources
STATEMENT OF FUNCTIONS
Human Resources is an engaged team of professionals who work in partnership with managers, their teams,
and individual employees to sustain a talented, diverse workforce, foster a culture of health, safety, and
productivity and provide innovative, collaborative business solutions that contribute to the strategic goals of the
City. Human Resources provides leadership and direction to the organization in all functional areas of human
resources management including recruitment & selection; classification & compensation; performance
management; wage & salary administration; benefits administration; labor/employee relations; policy
analysis/development; talent development & training management; and organizational analysis/development.
Human Resources also provides leadership and direction to the organization in risk management and
occupational safety & health.
• To develop and administer recruitment/selection processes based on a competency -based strategy;
partnering with all work units in the selection of high quality candidates.
• To provide leadership in developing and implementing benefit and health management strategies (i.e.
Health Savings Accounts, Health Reimbursement Accounts, Healthy by Choice Plus Program); evaluate
medical benefits and HBC Plus program effectiveness for future potential plan design modifications.
• To provide leadership and direction in the administration of classification & compensation systems,
ensuring that managers are effectively trained in administration of systems.
• To provide leadership and direction in administration of performance management system; ensure
managers are trained in administration of system; provide direction to managers in the development of
meaningful performance objectives for their employees.
• To develop, implement, and administer professional development programs that focus on
skill/competency development.
• To develop, implement, and administer a staff technology program that focuses on technical skills for
staff to effectively use technology tools that are pertinent to their job.
• To maintain a City-wide customer service training program that reinforces the Dublin Brand.
• To administer a meaningful employee recognition and appreciation program that fosters employee
engagement.
• To administer labor relations functions, including collective bargaining, contract administration, and
grievance arbitration processes; conduct negotiations for successor collective bargaining agreements.
• To lead the organization in workforce planning and succession/talent management efforts to help
ensure the sustained success of the organization in the future.
• To administer property & casualty insurance, risk management, and occupational safety & health
programs.
• To administer the City's self-insured Workers Compensation Program.
PERSONNEL DATA
2017(l)
2018
POSITION TITLE CURRENT NUMBER
PROPOSED
Director, Human Resources
1
1
Human Resource Manager
1
1
Talent Development and Training Manager
1
1
Human Resource Business Partner
3
3
Human Resources Coordinator (1)
1
1
Safety Administrator/Risk Manager
1
1
Risk Management Assistant
1
1
Administrative Support 2
1
1
TOTAL
10
10
NOTES AND ADJUSTMENTS:
(1) The 2017 current authorized numbers were adjusted during the year as a result of the Human Resources
Division Reorganization. This reorganization was accomplished via memo to Council on January 3, 2017 which
resulted in a $34,096 savings to the operating budget. As part of that reorganization, Council approved an
amendment to the Compensation Plan (Ord 3-17) which created the Wellness and Benefits Coordinator
position, which is now wholly funded in the Internal Service/Employee Benefits Self -Insurance account. The
Benefits Administrator was also eliminated from the Operating Budget allowing the Part Time HR Coordinator
position to return to its previous Full Time Status.
Human Resources 3-13 12/04/17
2018 Operating Budget - City of Dublin, Ohio
Personal Services Total:
1,177,898
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
124,779
179,946
147,480
713005 Misc. Contract. Serv.
17,668
Budget
101 General Fund
39,680
714001 Insurance and Bonding
483,221
499,845
500,570
10 City Manager
714009 Insurance Claims Paid
1,251
10,000
10,000
10,000
Human Resources
7,200
19,250
19,250
18,000
Personal Services
2,026
3,000
3,000
1,000
716000 Memberships/Subscriptions
701101
Full Time Salaries/Wages
719,739
803,710
779,731
758,730
701103
Overtime Wages
155
500
500
500
701104
Other Wages
28,953
0
23,979
0
701201
Employee Benefits
262,452
248,325
248,325
247,680
701204
Uniforms and Clothing
0
2,000
4,000
2,000
701206
Employee Training and Developm
128,167
142,050
125,419
146,150
701207
Tuition Reimbursement
23,067
50,000
50,000
40,000
702000
Training/Travel
14,275
30,300
30,300
26,400
702001
Reimbursable Business Expense
0
3,500
3,500
3,500
703100
Meeting Expenses
1,090
5,000
5,000
5,000
Personal Services Total:
1,177,898
1,285,385
1,270,754
1,229,960
Contractual Services
713004 Other Professional Services
80,254
124,779
179,946
147,480
713005 Misc. Contract. Serv.
17,668
24,135
24,135
39,680
714001 Insurance and Bonding
483,221
499,845
500,570
472,740
714009 Insurance Claims Paid
1,251
10,000
10,000
10,000
715002 Advertising
7,200
19,250
19,250
18,000
715003 Printing and Reproductions
2,026
3,000
3,000
1,000
716000 Memberships/Subscriptions
7,613
10,000
10,000
10,500
Contractual Services Total:
599,232
691,009
746,901
699,400
Supplies
721001 Office Supplies
5,761
11,125
19,199
8,605
724003 Equipment Maintenance
0
180
180
180
Supplies Total:
5,761
11,305
19,379
8,785
Other Charges and Ex
751003 Special Projects/Programs
300
300
300
0
751005 Risk Mgt. /Safety Programs
8,599
28,655
25,206
15,855
751017 Employee Recognition Program
3,962
5,000
6,038
48,210
Other Charges and Ex Total:
12,861
33,955
31,544
64,065
City Manager
Total:
1,795,752
2,021,654
2,068,578
2,002,210
General Fund
Total:
1,795,752
2,021,654
2,068,578
2,002,210
3-14
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Human Resources
BUDGET SUMMARY:
10110120
• Account 701101 provides salary/wage funding for the staffing reflected under Personnel Data.
• Account 701103 provides overtime funding for the non-exempt staff reflected under Personnel Data.
• Account 701104 provides funding for hiring other temporary staff when needed.
• Account 701105 provides an account for covering short term disability
• Account 701201 provides funding for the benefits provided to the staff reflects under Personnel Data.
• Account 701204 provides funding for official City of Dublin apparel used for ceremonial observances
and other City representational duties. In addition to the HR staff identified under Personnel Data each
new employee to the City is provided a City of Dublin official shirt at onboarding with the exception of
those who are provided City funded uniforms (i.e. Maintenance Workers, Police Officers, Custodians,
Recreation Staff, etc.) which they are required to wear during work hours. The Divisions and
Departments responsible for those employees are funded separately.
• Account 701206 provides funding for a City-wide training and development. This training includes, but
is not limited to Drug-free Workplace Training, Staff Technology Development on administrative
software programs, Leader Development Training for Supervisors and Directors, Executive Leadership
Training and Mentoring for the City Manager and Directors, and training the use of specialized software
used in the Human Resources Division used to execute their specific duties.
• Account 701207 provides funding for the organization -wide tuition reimbursement program.
• Account 702000 provides funding for training seminars and conferences for the Human Resources and
Risk Management staff.
• Account 702001 provides funding for reimbursable business expenses
• Account 703100 provides funding to provide logistical support of significant hiring (panel interviews),
promotional and bargaining events.
• Account 713004 provides funding for various employment screening and assessment services, i.e.
criminal record checks, driving record checks, sexual offender checks, drug tests, medical examinations,
and polygraphs and psychological evaluations for police officer candidates. This account also provides
funding to conduct periodic Classification and/or Compensation Plan studies as required.
• Account 713005 includes funding for the City's Employee Assistance Program (EAP) and the
maintenance fees for the City's on-line employment application program.
• Account 714001 provides funding for the City's contribution to the Central Ohio Risk Management
Association (CORMA) self-insured loss fund, for stop loss premiums for the coverage period of October
1, 2017 to October 1, 2018, and for cyber coverage.
• Account 714009 provides funding for the payment of Insurance Claims
• Account 715002 provides funding for recruitment announcements on various social media websites, in
newspapers, and in professional/trade journals and publications.
• Account 715003 provides for the various professional printing needs of the HR division related to Open
Enrollment and the various other HR events conducted throughout the year.
• Account 716000 provides funding for membership of HR Staff to the various professional organizations
that provide ongoing HR/Risk Management/ Safety related education and updates.
• Account 721001 provides for office supplies to the HR Division.
• Account 724003 provides for annual maintenance of the HR document shredder.
• Account 751005 provides funding for employee safety programs, some of which are mandated by state
safety regulations.
• Account 751017 funds the Employee Recognition and Appreciation Program to include longevity awards
presented on 5"' year anniversaries, retirement awards and recognition events, and various employee
appreciation breakfasts and luncheons.
Human Resources 3-15 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Human Resources
Performance Measures:
The development of the City Dublin's workforce and its leaders is a primary focus of the City Manager. As such
a new position was created in 2014 to address Talent Development and it has been modified since then and is
now entitled as the "Talent Development and Training Manager". Over the last two years, Council has
invested in Leader Development and Career Development in the "Employee Training and Development"
account.
The Talent Development and Training Program to date has been a driving factor in maintaining a culture of
learning and development with the objective to maintain a sustainable workforce that aligns with the City's
service based growth strategy. In 2015, 2016 and 2017 the direction of the program focused on providing
training to fill perceived gaps in much needed skill sets and we searched out and leveraged training the was
currently available. As we move forward into 2018 and beyond, it is our intent to leverage the Korn Ferry
Competency Model for talent development. This competency model provides a solid framework for competency
based training at various levels of an organization and it will serve the City well in providing a solid foundation
for a City Leader Certification Program that is supportive of our Strategic Plan.
The following chart depicts the various training venues and offerings that have been accomplished with the
City's investment and how we have expended the efforts each year.
YEAR
SUBJECT
GROUP
#TRAINED
Coaching for Peak Performance
Frontline Leaders
67
Your Leadership Journey
Frontline Leaders
58
Appreciating Great Work
Directors and Higher
22
Foundations of Leadership
Directors and Higher
24
Strategic Leadership
Directors and Higher
27
2017
MAPS - Various Courses
Individual Employees
24
Matrix - Lunch and Learns (6 Sessions)
Open to all Supervisors
30 per session
Time Management
Individual Employees
4
Admin Support Training Workshop
Admin Support Staff and
their Supervisors
55
Your Leadership Journey
Directors and Higher
24
Executing Leadership at the Frontline
Directors and Higher
24
2016
Coaching for Peak Performance
Directors and Higher
24
Leading Self
Frontline Leaders
58
2015
Essentials of Leadership
Frontline Leaders
49
Directors and Higher
24
Human Resources 3-16 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Human Resources
Subjects of Training
Coaching for Peak Performance — An Ohio University workshop designed to enhance coaching skills that
will lead to enhanced performance in the workforce.
Your Leadership Journey — An Ohio University workshop designed to give insight to the student regarding
their development as a leader.
Leading Self — An Ohio University one day workshop designed to assist the student in learning how to lead
their toughest follower — Their self!
Essentials of Supervision — An Ohio University Two Day Workshop which focuses on essential basic skills all
supervisors must have to be successful in leading their employees.
Appreciating Great Work — An O.C. Tanner workshop on how leaders can use genuine proactive
appreciation of their employees to drive great work as opposed to merely recognizing it after it occurs.
Strategic Leadership — An Ohio University one -day seminar designed to help leaders think strategically, know
their business, generate ides and focus, and develop learning agility
Executing Leadership at the Frontline — On Ohio University Seminar focused on leadership at the frontline
of an organization.
Foundations of Leadership — Ohio University seminar designed to provide Leaders with a foundation of
talent acquisition and development.
"Lunch and Learn" Sessions for Supervisors — A series of one hour discussions on various topics hosted
by Psychologists from Matrix Integrated Psychological Services, our Employee Assistance Program (EAP)
provider. These discussions provide insight to the psychological challenges of leadership. The City is afforded
six of these sessions per year as part of our contract with Matrix.
The Computer Workshop — A local vendor which provides technical training sessions on various forms of
software commonly used in the private and public sector. Training session include offering like Beginning,
Intermediate and Advanced Skills in the various Microsoft Office Programs like Power Point, Excel and Word.
Management Advancement for the Public Sector (MAPS) — Sponsored by the Ohio State University John
Glenn College of Public Affairs, there are several course offerings provided that we acquire vouchers for our
employees to take advantage of.
Time Management - The City of Columbus Citywide Training Program offers training on multiple subjects.
Time Management is but one of them. It is our intent to leverage their low cost training opportunities to
bolster our professional and leader development programs in 2018 and beyond.
Admin Support Training Workshop- facilitated by Dr. Kim Carter with the Leadership Architect Group,
workshop was designed to provide training to our Admin Supports and supervisors to improve communication
and effectiveness.
Human Resources 3-17 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
3Ia
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Communications and Public Information
STATEMENT OF FUNCTIONS
Communications and Public Information serves as the full service communication counseling, in-house
marketing and creative agency for 25+ City departments/divisions. Community Relations' primary functions
are communications, media relations, social/digital media, brand alignment, multi -media productions, public
affairs and engagement with employees, residents, key stakeholders and other priority audiences.
OBJECTIVES/ACTIVITIES
• Produce and manage seven digital properties/websites: City of Dublin, DubNet, Dublin Irish Festival,
Bridge Street District, Economic Development, 270-33 Interchange and ICF Global Institute.
• Manage social media platforms through strategic messaging, images, video, 24/7 monitoring,
measurement, analysis and optimization.
• Support HR with the City's employee communications, engagement and recognition programs.
• Manage a proactive media relations strategy that is fueled by citywide opportunities and issues and
supported by key relationships, a robust online newsroom and proactive social media efforts.
• Incorporate video production and messaging into citywide strategic communication efforts; manage
video on demand and Dublin's cable TV station with rich content including Council meetings, short
video features, public service announcements and special features.
• Support economic development focused marketing strategies and media buying aligned with regional
efforts to attract, retain and grow business in Dublin.
• Manage and optimize brand alignment to create consistent, relevant and distinctive representations of
the City through visual identity, messaging, marketing, tone and personnel.
• Support Dublin and Washington Township public safety efforts and initiatives through emergency and
critical incident response as well as media and public information management; NIMS certified.
• Conduct, analyze and promote public opinion, citizen satisfaction and benchmarking surveys.
• Coordinate the Neighborhood Leaders Meeting
• Leverage the international platform of the Memorial Tournament to enhance relationships with local
and global key stakeholders including media, elected officials, community leaders and international
delegates to advance economic development, relationship building and community recognition efforts.
• Facilitate the annual public affairs agenda.
• Supports the City's efforts with the DCVB, Chamber, Schools, DAC as well as Experience Columbus,
Columbus 2020, ODOT and MORK to market Dublin and elevate awareness of our significance in the
region.
• Research and prepare columns, speeches and talking points for City Manager, Directors and other key
officials.
Coordinate informational and media recognition/marketing events including State of the City Address.
PERSONNEL DATA
POSITION TITLE
Director, Communications and
Public Affairs Officer
Public Information Officer
Digital & Brand Manager (1)
Digital & Graphic Designer (2)
Administrative Support 3
TOTAL
Public Information
PART-TIME/SEASONAL STAFF
Communications Interns
TOTAL
2017
CURRENT
2018
NUMBER
PROPO!
1
1
1
1
1 1
1 1
8 8
2 2
2 2
NOTES & ADJUSTMENTS:
(1) Title changed from Website Administrator to Digital & Brand Manager.
(2) Title changed from Website Developer to Digital & Graphic Designer.
Comm & PI 3-19 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
10 City Manager
Communications and Public Information
Personal Services
701101 Full Time Salaries/Wages
590,018
644,945
644,945
623,825
701103 Overtime Wages
3,925
4,500
4,500
4,500
701104 Other Wages
16,218
30,000
30,000
30,000
701201 Employee Benefits
251,793
284,105
284,105
299,365
701204 Uniforms and Clothing
876
1,400
1,734
1,400
702000 Training/Travel
8,469
15,250
15,250
15,250
703100 Meeting Expenses
5,522
4,250
4,250
3,500
Personal Services Total:
876,822
984,450
984,784
977,840
Contractual Services
713004 Other Professional Services
409,086
342,325
389,458
393,750
713005 Misc. Contract. Serv.
1,031
0
40
48,000
715001 Communications
180
500
500
500
715002 Advertising
18,667
23,000
13,608
83,000
715003 Printing and Reproductions
8,963
20,000
20,000
10,000
716000 Memberships/Subscriptions
2,754
3,025
3,725
4,925
Contractual Services Total:
440,681
388,850
427,331
540,175
Supplies
721001 Office Supplies
5,488
3,000
3,000
3,000
721002 Operating Supplies
1,769
16,500
1,460
1,000
724003 Equipment Maintenance
11
1,000
1,000
1,000
Supplies Total:
7,267
20,500
5,460
5,000
Capital Outlay
734002 Tools
385
2,500
2,500
2,500
Capital Outlay Total:
385
2,500
2,500
2,500
Other Charges and Ex
751003 Special Projects/Programs
177,540
238,000
280,451
330,425
751012 Promotional Programs
238,158
247,900
247,900
15,000
Other Charges and Ex Total:
415,697
485,900
528,351
345,425
City Manager Total:
1,740,852
1,882,200
1,948,426
1,870,940
General Fund Total:
1,740,852
1,882,200
1,948,426
1,870,940
3-20
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Communications and Public Information
Budget Summary:
10110130
• Account 701100 provides funding for staffing reflected under Personnel Data.
• Account 701103 provides funding of overtime for events, meetings and special projects.
• Account 701104 other wages provides funding for interns.
• Account 701204 provides funding for uniforms for critical incident response and ceremonial
observances and for the employee communication/engagement team.
• Account 702000 provides funding for staff professional development.
• Account 703100 provides funding for the Experience Columbus annual meeting, professional
association meetings, business engagement meetings, City employee engagement
communication meetings.
• Account 715001 provides funding for courier services.
• Account 713004 includes funding for brand management, social media consulting,
photography, videography — creative, production, graphic design, social media strategy,
survey data analysis and integration, Dublin Life magazine and special inserts.
• Account 713005 includes funding for video/photo hosting, webpage enhancements, media
analytics/measurements, and National Citizens Survey.
• Account 715002 provides funding for citywide marketing and advertising through traditional,
digital and social media.
• Account 715003 provides funding for printing the annual report, marketing materials, survey
report, postcards and brochures.
• Account 713005 provides funding for award entries, as well as sales tax and credit card fees
for history books and merchandise sales.
• Account 716000 provides funding for professional association memberships, newspapers, AP
style guide.
• Account 721001provides funding for office supplies.
• Account 721002 provides funding for pennants and banners.
• Account 734002 provides funding for video and DTV equipment.
• Account 751003 includes funding for the State of the City address and reception, Legends
Championship Luncheon, leadership breakfast, Safe Ride Programs, social media campaigns,
Fore! Miler sponsorship, Memorial Tournament activities including hospitality villa, catering,
badge package, and media promotions.
• Account 751012 includes funding for promotional items and the Dublin merchandise on-line
store maintenance fees.
Comm & PI 3-21 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Communications and Public Information
Digital Media
// websites
//¢News
2012
AB
IDII
ID15
IDI6
Mbllneltlwu.p
2011
2013
1014
2015
M16
]6
;7n
BH.969
45u
4,781
4117.6w
;093 n
;05;63]
;713391
;n;s37
m b&w,,w,
mp
1915S2
355N@
3Mb®
619,916
13
ID13
M4
N15
M16
subllnWrFreMdry
151 b)1
P6$ 6
pooww
791916
965911
M1,1Z
612,965
SW a
mobllesss..om
•A,m
91,051
IU,@
116,tl3
IUA9
2012
1
)01I
ID15
ID16
bltlgetlm11ubllnlAlcu w
NA
NA
NA
46
1433ID
n b,bwr ons
NA
NA
NA
2012
)013
201I
ID15
ID16
Mbm1<LL Alw
W�lm
NA
NA
NA
b57
0;633
m b&w,,m,
NA
XA
NA
1,059
1,907
13
NH
N15
ID16
"w ff WMAIeuaper
pow�
NA
NA
NA
NA
;74
n biMmsmm
NA
NA
NA
NA
n
nn2
9+9 isuz my umly
nlvp
// Sodal Ftetl6-Falbwen/liNes
M12
1013
M16
2015
1016
oaa
ksu
1,91¢
9,741
14n2
w. rs
930
12755
YnRwin
NP
4E9
7M
1,20
1,6%
n rzm
2n
717
1,690
;6N
Netldoor
NT
w
1,611
53M
s 9
//¢News
A,dre
2011
2013
1014
2015
M16
4267
;7n
31x5
45u
4,781
nlrN
1157978
] fia
563,996
Alrx
113,492
5]33]0
n000
A1rx
4s'ns
1s rpm
93,1]0
37%6%
201Temprm
)9,752
MI]•1aw,-ap
14 s36'
13$fb•
1,7W
4j
IO, ZP
2017-N
k76s
Comm &PI 322 12/W/17
2018 OPERNTING BUDGET - CITV OF DUBLIN, MIO
Office of the City Manager / Communications and Public Information
Video
N Fi..bauk201d'IJuly-Uammbap
a4 aer uinma. nryrca a.,...... 34.9K 220.6K
Mloams Vla d vwaavmm
11
21
J .,t
// Faoebo0k20 rganuary-Juld
126=M1nUWSW.w,a 126.9K 3783K
Mmutaa Nanad vwaovwra
Comm & PI 3-23 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Communications and Public Information
Video
// Vlmw3017'0anuary-July)
80K 14K 10 2
.nw, w,,I.„ *L. .�,.,:,B
Q amgm>vaay
23
Dublin,, Ohio, United Stales: ,228 plays
❑IbatMry Wdlllm
OesMap: SS,]30 plays
wngm N'aaRa
<p asa.gov:
51,27] plays
ya
.,h.a
60
4
0
I, S
2
rn ..u... ...,..na.�. ......r rn..�.. a..
Comm & PI 324 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Legal Services
STATEMENT OF FUNCTIONS
The Law Director provides legal representation to City Council, the City Manager, the administrative
departments, and various Boards and Commissions. The Law Director is appointed by the City
Manager with the approval of City Council. Currently this position is filled on a contractual basis.
Periodically, other legal counsel is retained for specialized problems or legal work. The Director of
Law prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents.
The Director also advises City Officials of pending legislation affecting municipal operations. In
addition, either the Law Director or one of the Director's assistants prosecutes all criminal cases
which come before the Dublin Mayor's Court.
To provide legal counsel in accordance with the contract.
PERSONNEL DATA
POSITION TITLE
Director of Law *
Assistant Director of Law
TOTAL
NOTES AND ADJUSTMENTS:
2017 2018
CURRENT NUMBER PROPOSED
2 2
3 3
* These positions are contracted and not considered employees of the City. Numerous associates
within the firm of Frost Brown Todd LLC work under the direction of the Director of Law to provide
legal counsel for the City.
Law 3-25 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
10 City Manager
Legal Services
Contractual Services
713002 Legal Services
1,022,194
1,000,000
1,006,135
1,000,000
713003 Other Legal Services
682,782
575,000
562,302
575,000
713004 Other Professional Services
232,748
175,000
251,267
175,000
Contractual Services Total:
City Manager Total:
General Fund Total:
3-26
1,937,724 1,750,000 1,819,704 1,750,000
1,937,724 1,750,000 1,819,704 1,750,000
1,937,724 1,750,000 1,819,704 1,750,000
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Legal Services
BUDGET SUMMARY:
10110140
• Account 713002 is used to pay for general services provided by the Director of Law,
including Mayor's Court. The budget is based on the contract authorized by City Council.
• Account 713003 provides funding for special legal services provided by the Director of Law
(i.e. labor negotiations and telecommunications, roadway projects, and litigation).
• Account 713004 includes funds for services related to economic development and other
outside legal services as needed.
Law 3-27 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
328
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Office of the Director / Fiscal Administration & Procurement
STATEMENT OF FUNCTIONS
The Director of Finance assists the City Manager in the preparation and administration of the operating
budget, the capital improvements program, and is responsible for the administration of the Citys debt and
the various economic development and tax increment financing agreements. Responsibilities also include
maintaining the financial records of the City including: recording all receipts and expenditures; processing
the City's payroll, maintaining capital asset records, internally examining and auditing accounts of the
various departments and preparation of the City's Comprehensive Annual Financial Report (CAFR). The
Director of Finance also has administrative authority over Taxation and Procurement.
OBJECTIVES AND ACTIVITIES
• To help maintain a fiscally sound government and to conform to regulations by improving methods for
financial planning and capital improvement planning.
• To provide assistance to the City Manager in the preparation and administration of the City's operating and
capital budgets.
• To update, on an annual basis, the costs of all services provided by the City and to compare and evaluate
the service cost with the service revenue.
• Maintain the financial records, ensure compliance with economic development commitments, and allocate
funds in accordance with the applicable agreements for the City's various Tax Increment Financing Districts.
• To administer the City's debt financing function with the goal of maintaining the AAA rating from Fitch
Ratings and Aaa rating from Moody's Investors Service.
• To receive the Distinguished Budget Presentation Award for the Operating Budget.
• To develop, implement and administer the City's procurement functions, including competitive bid processes
and utilization of cooperative purchasing and reverse auction alternatives.
• To receive the Certificate of Achievement for Excellence in Financial Reporting for the City's CAFR. To safe -
keep and invest City monies in a manner consistent with the Ohio Revised Code and the City's investment
policy. To maintain accountability for the City's capital assets.
PERSONNEL DATA
POSITION TITLE
Director of Finance
Deputy Director of Finance
Chief Accountant
Budget Manager
Financial Analyst
Payroll Specialist
Accountant (1)
Senior Accounting Specialist (2)
Accounting Specialist (2)
Administrative Support 3
TOTAL
PERMANENT PART-TIME/SEASONAL STAFF
Accountant (1)
TOTAL
2017 2018
CURRENT NUMBER PROPOSED
1 1
1 1
1 1
1 1
1 1
2 2
1 0
1 0
NOTES & ADJUSTMENTS:
(1) Re -allocate the permanent part-time Accountant position to a full-time position is proposed. This position was
full-time until 2013 when the previous Accountant resigned from the position and it was backfilled as a part-time
position. However after re -assessment, the position is needed full-time to better assist with the preparation of the
City's CAFR and daily accounting tasks in the Finance Department.
(2) Reclassifies one Accounting Specialist to Senior Accounting Specialist as recommended by 2017 Classification
Plan Study.
Finance 3-29 12/04/17
2018 Operating Budget - City of Dublin, Ohio
Personal Services
2016
2017
2017
2018
1,390,130
Actual
Budget
Revised Budget
Executive
General Fund Total:
713001
Accounting/Auditing Services
1,130
Budget
101 General Fund
11,200
713004
Other Professional Services
42,000
20 Finance
61,400
48,000
713005
Misc. Contract. Serv.
Office of the Director/Fiscal Administration/ Procurement
80,000
93,557
100,000
715001
Personal Services
20,965
24,000
24,000
24,000
701101 Full Time Salaries/Wages
869,379
1,002,900
1,002,900
985,360
701103 Overtime Wages
6,295
6,000
6,000
6,000
701201 Employee Benefits
322,766
346,065
346,065
384,270
701204 Uniforms and Clothing
0
2,000
2,000
2,000
702000 Training/Travel
10,351
12,500
13,653
12,500
Personal Services
Total:
1,208,791
1,369,465
1,370,618
1,390,130
Contractual Services
General Fund Total:
713001
Accounting/Auditing Services
1,130
1,200
1,200
11,200
713004
Other Professional Services
42,000
48,000
61,400
48,000
713005
Misc. Contract. Serv.
94,266
80,000
93,557
100,000
715001
Communications
20,965
24,000
24,000
24,000
715002
Advertising
4,877
5,000
5,000
5,000
715003
Printing and Reproductions
7,715
10,000
10,000
10,000
716000
Memberships/Subscriptions
3,166
3,000
3,000
3,000
717001
Rents and Leases
14,028
15,000
15,000
15,000
Contractual Services Total:
188,147
186,200
213,157
216,200
Supplies
721001
Office Supplies
29,240
40,000
40,850
40,000
721002
Operating Supplies
2,906
3,000
3,000
3,000
721003
Coffee/Misc. Supplies
20,842
22,000
22,265
22,000
724003
Equipment Maintenance
695
500
1,100
500
728000
Office Expense
928
1,000
1,000
1,000
Supplies Total:
54,610
66,500
68,214
66,500
Finance Total:
1,451,549
1,622,165
1,651,989
1,672,830
General Fund Total:
1,451,549
1,622,165
1,651,989
1,672,830
3-30
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance /Office of the Director / Fiscal Administration & Procurement
BUDGET SUMMARY:
10110210
• Account 701100 provides funding for the staffing reflected under Personnel Data.
• Account 713001 provides funding for the Government Finance Officers Association (GFOA) budget
award application and Comprehensive Annual Financial Report (CAFR) filing fees.
• Account 713004 provides funding for the use of an investment advisor for most of the City's
portfolio.
• Account 713005 funds continuing consultation for the annual update of the Cost of Services Study
and upgrades to the software used to complete the study. It also provides funding for custodial
fees related to investment accounts, other banking fees, fees associated with the City's purchasing
card program, contractual service related to assistance in preparation of the City's financial
statements, as well as funding for the fees related to fixed assets sold on GovDeals, an online
auction provider.
• Account 715001 reflects postage expenses for City Hall.
• Account 715002 provides funding for bid notices/legal advertisements for public improvement and
construction projects; greater use of the City's website as well as use of alternative advertising
venues have reduced this cost.
• Account 715003 provides funding for the printing of the City's Annual Operating Budget, Five Year
Capital Improvements Budget, the Cost of Services Study document, and the CAFR. The number
of hard copy documents produced continues to be reduced due to an increase in requests for
electronic versions, as well as availability of posting documents on the City's website.
• Account 717001 includes funding for rental of the City Hall postage machine and water coolers.
• Account 721001 provides funding for copy paper for City Hall, blank check stock and W-2 forms,
payroll direct deposit paper, funding for letterhead stationery/envelopes, business cards, note
cards, and folders for citywide usage.
• Account 721003 provides funding for coffee and related supplies to make coffee available to staff
and visitors during meetings at City buildings.
Finance 3-31 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Transfers / Advances
STATEMENT OF FUNCTIONS:
The General Fund is the general operating fund
General Fund to any other fund with approval
movement of money from one fund to another.
of the City; money can be transferred from the
of City Council. A transfer is the permanent
Operating transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the
Safety Fund, the Cemetery Fund and the Swimming Pool Fund to supplement revenues directly
credited to those funds. Funds are transferred when their fund balance drops below the average
monthly expenditures anticipated.
Transfers to the Capital Improvements Tax Fund and other capital project funds are based on
projects identified in the City's Five -Year Capital Improvements Program (CIP). To the extent that
cash reserves become available in the General Fund, additional capital projects are programmed in
the CIP.
An advance is a temporary movement of money from one fund to another. The City has utilized
advances, for the most part, to provide initial funding for capital projects associated with the tax
increment financing (TIF) districts.
Transfers/Advances 3-32 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016 2017 2017 2018
Actual Budget Revised Budget Executive
Budget
101 General Fund
20 Finance
Transfers/Advances
741201
Transf Exp Street Maint and Re
1,450,000
2,000,000
2,000,000
2,000,000
741225
Transf Exp Recreation
3,500,000
4,500,000
4,500,000
4,000,000
741226
Transf Exp Pool
300,000
400,000
400,000
420,000
741241
Transf Exp Safety
10,500,000
11,000,000
11,000,000
11,600,000
741261
Transf Exp Cemetery
120,000
140,000
140,000
140,000
741401
Transf Exp Capital Impr Tax
0
0
5,037,063
500,000
742404
Adv Exp Capital Improv Const
10,588,677
0
28,106,700
0
742412
Adv Exp TIF Woerner-Temple
309,000
230,000
230,000
330,000
742457
Adv Exp Bridge Street
2,500,000
0
450,000
0
742458
Adv Exp TIF Vrable
2,025,000
0
0
0
742459
Adv Exp TIF West Innovation
937,500
0
0
0
742460
Adv Exp TIF Ohio University
168,000
0
0
0
742461
Adv Exp TIF Tuller
5,700,000
0
1,886,000
350,000
742465
Adv Exp TIF Riviera
9,000
325,000
325,000
2,150,000
742701
Adv Exp Self Ins- Employee Ben
0
0
450,000
0
Transfers/Advances Total:
38,107,177
18,595,000
54,524,763
21,490,000
Finance Total:
38,107,177
18,595,000
54,524,763
21,490,000
General Fund
Total:
38,107,177
18,595,000
54,524,763
21,490,000
3-33
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Miscellaneous Accounts
STATEMENT OF FUNCTIONS:
These are miscellaneous accounts within the General Fund which are not directly related to the
operational costs of a specific function. The functional 'supervision" of these accounts is provided
by the Department of Finance.
The cost of the City's annual audit has been reflected in the Miscellaneous Accounts due to its
citywide nature.
Misc Accts 3-34 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
20 Finance
Miscellaneous
Contractual Services
711001 County Auditor Deductions
13,507
14,000
14,000
10,000
711003 Real Estate Taxes
155,499
185,000
219,000
45,500
713001 Accounting/Auditing Services
51,024
60,850
69,394
57,200
714002 Health Services
369,129
398,000
398,000
393,325
Contractual Services Total:
589,159
657,850
700,394
506,025
Other Charges and Ex
755000 Refunds
0
12,000
12,000
12,000
Other Charges and Ex Total:
0
12,000
12,000
12,000
Finance Total:
589,159
669,850
712,394
518,025
General Fund Total:
589,159
669,850
712,394
518,025
3-35
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance/ Miscellaneous Accounts
BUDGET SUMMARY:
10110290
• Account 711001 provides funding for County Auditor deductions, election expenses and
expenses related to advertising and collecting delinquencies. These fees are deducted from
the City's real estate apportionment.
• Account 711003 funds real estate taxes for properties and rights-of-way owned by the City
that are not tax-exempt based on usage, or for which property tax exemption is pending.
The amount budgeted varies widely each year based on properties acquired. Funding is also
provided for reparations per Ohio Revised Code.
• Account 713001 provides funding for the City's annual audit.
• Account 755000 provides funding for refunds.
Misc Accts 3-36 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Taxation
STATEMENT OF FUNCTIONS
The Division of Taxation is responsible for the collection of all tax revenues including hotel/motel tax,
audits, delinquency collections, compliance projects, refunds, coordination of hotel/motel tax grants, and
other duties as assigned. The City of Dublin continues to grow and, as a mandatory filing community,
the City strives to continually reduce the number of paper forms and to use more innovative means for
tax filings to achieve a higher level of distinction in Central Ohio. Preliminary and final audits are
conducted to insure that all tax obligations have been fulfilled. The Director of Taxation works closely
with businesses to guarantee proper and timely filing, paying and processing of all tax forms.
OBJECTIVES AND ACTIVITIES
• To operate an efficient, organized and cooperative tax office.
• To reduce the number of withholding forms printed by allowing employers access to their applicable
forms and to print them as needed (reduction in cost of printing and postage).
• Work with City of Columbus to develop a uniform method to allow payroll service providers to file using
ACH Credit and to upload W2 forms electronically as mandated by HB5.
• To accept payments via credit/debit cards and electronic checks through a third party provider at no cost
to the City (increase customer service and reduce delinquencies).
• To allow all Dublin residents to file electronically to reduce amount of paper received.
• To allow tax practitioners to file clients' returns and pay any tax due electronically.
• To maintain prompt processing time frames on all returns and refunds.
• To review withholding frequencies on all accounts and make necessary adjustments.
• To closely monitor progress of collection efforts through formally established delinquency procedures.
• To monitor income tax legislation and update income tax ordinance as necessary.
• To accept payments processed through the Ohio Business Gateway and the Online Tax Tool.
• To implement electronic filing and electronic funds transfer for withholding accounts.
• To provide assistance in the administration of tax increment financing and economic development
agreements.
• To scan all tax documents to enable records to be accessed quickly and efficiently at each work- station
and to cross -train Taxation staff.
PERSONNEL DATA
POSITION TITLE
Director, Taxation
Tax Manager
Accounting Specialist (1)
Corporate Tax Auditor(1)
Accounting Assistant (2)
Auditor (2)
TOTAL
PERMANENT PART-TIME/SEASONAL STAFF
Accounting Specialist -Tax
Accounting Assistant
TOTAL
2017 2018
CURRENT NUMBER PROPOSED
1 1
1 1
2 0
0 3
1 0
0 1
5 6
2 1
2 2
NOTES AND ADJUSTMENTS:
(1) Abolishing the two Accounting Specialist positions and adding three Corporate Tax Auditor
positions is proposed to address work load and assist with special audits. Title change is appropriate to
function and implements recommendations of the 2017 Classification Plan Study.
(2) Implements recommendation of 2017 Classification Plan Study/more appropriate title.
Fin/ Taxation 3-37 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
20 Finance
Taxation
Personal Services
701101 Full Time Salaries/Wages
460,706
487,455
487,455
529,455
701103 Overtime Wages
3,557
4,000
4,000
4,000
701105 Short Term Disability
4,847
0
0
0
701201 Employee Benefits
184,555
182,930
182,930
197,370
702000 Training/Travel
2,627
4,500
4,500
4,500
Personal Services Total:
656,291
678,885
678,885
735,325
Contractual Services
713004 Other Professional Services
17,684
19,000
19,000
19,250
713005 Misc. Contract. Serv.
21,986
49,700
78,243
46,600
715001 Communications
11,696
20,100
24,129
20,100
716000 Memberships/Subscriptions
892
1,345
1,345
1,345
Contractual Services Total:
52,258
90,145
122,717
87,295
Supplies
721001 Office Supplies
2,451
3,000
3,000
3,000
721004 Dublin Forms
9,604
10,000
10,000
9,650
724003 Equipment Maintenance
0
400
400
400
Supplies Total:
12,055
13,400
13,400
13,050
Other Charges and Ex
755000 Refunds
3,022,586
3,750,000
4,477,046
3,010,000
Other Charges and Ex Total:
3,022,586
3,750,000
4,477,046
3,010,000
Finance Total:
3,743,191
4,532,430
5,292,048
3,845,670
General Fund Total:
3,743,191
4,532,430
5,292,048
3,845,670
3-38
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance / Taxation
BUDGET SUMMARY:
10110220
• Account 701100 provides funding for the staffing reflected in the Personnel Data.
• Account 715001 provides funding for costs related to the distribution of tax forms (i.e. postage,
labels).
• Account 713004 provides funding for the online tax tool (including withholding) and electronic filing
for both individuals and tax practitioners as well as the cost for the State of Ohio tape which is used to
ensure compliance.
• Account 713005 includes funding to utilize a third party for collection of delinquent Accounts, and
research database costs.
Account 721004 funds letters with Personal URLs that are sent to filers to direct them to their own site
via the online tax tool to reduce the number of paper returns received; thus reducing the manpower
necessary to ensure the returns are truly "Dublin" returns. Non -payroll service provider withholding
Accounts will receive a letter with a Personal URL instead of a booklet that will allow them to print
forms with their Dublin identification as needed and will identify them as "active" Accounts thereby
reducing the City's accepting dollars for Accounts with Dublin mailing address but not physically
located in Dublin.
Account 755000 provides funding for income tax refunds. The budget reflects a calculation based on
a five year historical average.
Fin/ Taxation 3-39 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
3-40
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Office of the Director
The Department of Public Works provides direction and oversight to the Divisions of Street &
Utilities Operations, Engineering, Facilities Management and Fleet Management. The Department is
also responsible for infrastructure asset management.
• To provide leadership and direction to the staff within the Divisions of Street & Utilities
Operations, Engineering, Facilities Management and Fleet Management including setting of
departmental goals, clear customer service standards and Object accountability for
achieving these goals and standards.
• To develop and manage the Citywide infrastructure assets, inspection, assessment, and
maintenance of those assets, and manage the day-to-day service delivery.
• To manage all departmental functions and to develop and recommend policies, procedures
and program improvements.
• To ensure the City's goals and strategic objectives are reached in each of the functional
areas in an efficient, effective and responsive manner.
• To provide appropriate learning and development opportunities to employees and
employee teams.
To provide citywide special project support as needed.
PERSONNEL DATA
POSITION TITLE
Director, Public Works
Infrastructure Asset Manager Engineer
Engineering Project Inspector
Engineering Technician I
Administrative Support 3
Contract and Procurement Coordinator
TOTAL
PART-TIME/SEASONAL STAFF
Intern
TOTAL
NOTES AND ADJUSTMENTS:
2017 2018
CURRENT NUMBER PROPOSED
.5 .5
1 1
1 1
5.5 5.5
Public Works 3-41 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
30 Public Works
Office of the Director of Public Works
Personal Services
701101 Full Time Salaries/Wages
492,863
452,700
451,700
472,860
701103 Overtime Wages
3,476
4,000
5,000
5,000
701104 Other Wages
8,254
19,970
19,970
19,970
701105 Short Term Disability
18,539
0
0
0
701201 Employee Benefits
164,096
158,177
158,177
168,695
701204 Uniforms and Clothing
200
750
750
750
702000 Training/Travel
14,176
13,040
13,040
13,040
703100 Meeting Expenses
1,011
4,600
4,600
4,600
Personal Services Total:
702,615
653,237
653,237
684,915
Contractual Services
713004 Other Professional Services
1,407
10,000
19,500
7,500
713005 Misc. Contract. Serv.
4,512
120,000
145,488
60,000
715001 Communications
49
200
200
200
716000 Memberships/Subscriptions
1,189
1,820
1,820
1,830
Contractual Services Total:
7,157
132,020
167,008
69,530
Supplies
721001 Office Supplies
776
2,000
2,500
2,000
721002 Operating Supplies
2,745
1,500
1,500
1,500
Supplies Total:
3,521
3,500
4,000
3,500
Capital Outlay
731000 Furniture/Equipment
1,565
2,000
27,435
1,000
Capital Outlay Total:
1,565
2,000
27,435
1,000
Public Works Total:
714,858
790,757
851,680
758,945
General Fund Total:
714,858
790,757
851,680
758,945
3-42
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Office of the Director
BUDGET SUMMARY:
10110310
• Account 701100 provides funding for staffing reflected in the Personnel Data.
• Account 701103 provides funding for overtime to support staff for evening/weekend
meetings and special events.
• Account 701104 provides funding for one intern position tosupport the Infrastructure Asset
Management program.
• Account 701204 provides funding for uniforms and clothing based on need.
• Account 702000 provides funding for travel, training, and certification courses for staff.
• Account 703100 provides funding in meeting expenses for events such as Staff Retreats,
Public Works Week, and SnowGoDay.
• Account 713004 provides funding for training, support and maintenance of VHB Pavement
software.
Account 713005 provides funding for Misc. Contract Services for Pavement Deflection
Testing and Cores, and for Bridge Inspections.
• Account 715001 provides funding for express mail and courier services.
• Account 716000 provides funding for professional memberships.
• Account 721001 provides funding for general office supplies.
• Account 721002 provides funding for operating supplies for the Inspectors including
spray paint, soil probes, tapes, lathes, etc. and other office needs.
10180310
Account 731000 provides funding for office furniture, tool kits for inspectors, and message
board firmware/software upgrade.
Public Works 3-43 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
3-44
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Solid Waste Management
STATEMENT OF FUNCTIONS
The City of Dublin is a leader in the field of local government as being environmentally sensitive.
To this end, the City provides a comprehensive solid waste management program. This program
provides services to Dublin residents with an emphasis on reduction, reuse, recycling, and
beautification. This program ensures the City's compliance with all solid waste management rules
and regulations. All related services are performed with the emphasis on providing the highest
level of customer satisfaction.
To deliver high quality curbside chipper/leaf pickup service.
To continue to ensure our contracted refuse services are of the highest quality.
To maintain good customer relations by providing quality service pickup.
To keep storm systems free of leaf debris.
To keep the City's right-of-way free of unsightly and unsafe vegetative debris piles.
To perform chipper/leaf pickups in an economical efficient manner.
To continue to inform and educate the public on the City's solid waste programs.
To continue to increase the diversion rate from landfills by encouraging both business and
residential recycling.
PERSONNEL DATA
POSITION TITLE
Director, Street & Utilities Operations (1)
Operations Administrator (2)
Maintenance Crew Supervisor (3)
Maintenance Worker
Administrative Support 2 (4)
TOTAL
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker (5)
TOTAL
2017 2018
CURRENT NUMBER PROPOS
.25 .25
.50
.50
4
4
.75
.75
6.5
6.5
2 1
2 1
NOTES AND ADJUSTMENTS:
(1) The Director of Street & Utilities Operations position is allocated twenty-five percent (25%) to this
budget, 25% to the Sewer Fund, and 50% to Street & Utilities Operations.
(2) Two Operations Administrator position are allocated to this budget and to the Street & Utilities
Operations Fund as a fifty percent (50%) split.
(3) A Maintenance Crew Supervisor position is allocated to this budget and to the Street & Utilities
Operations Fund as a fifty percent (50%) split.
(4) Fifty percent (50%) of one Administrative Support 2 position is allocated to this budget and fifty percent
(50%) to Street & Utilities Operations. Twenty-five percent (25%) of one Administrative Support 2 is
allocated to this budget and seventy-five percent (75%) is allocated to the Street & Utilities Operations Fund.
(5) Requesting addition of 2 Maintenance Workers in Street and Utilities Operations lieu of 3 Seasonal
Maintenance Worker positions. 2 Seasonal Maintenance Worker positions were eliminated from Street and
Utilities Operations and 1 from Solid Waste.
Solid Waste Mgmt 3-45 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
30 Public Works
Solid Waste
Personal Services
701101 Full Time Salaries/Wages
396,636
442,875
442,875
479,400
701103 Overtime Wages
54,634
40,000
40,000
40,000
701104 Other Wages
11,964
32,330
32,330
29,100
701201 Employee Benefits
220,834
247,965
247,965
265,400
701204 Uniforms and Clothing
3,449
5,480
5,957
4,955
702000 Training/Travel
407
3,200
3,200
3,200
Personal Services Total:
687,924
771,850
772,327
822,055
Contractual Services
713004 Other Professional Services
339
0
0
0
713005 Misc. Contract. Serv.
0
5,300
5,300
5,300
715001 Communications
0
100
100
100
715003 Printing and Reproductions
0
300
300
300
716000 Memberships/Subscriptions
20
160
160
610
Contractual Services Total:
359
5,860
5,860
6,310
Supplies
721001 Office Supplies
0
300
300
300
721002 Operating Supplies
1,134
1,940
1,940
1,740
Supplies Total:
1,134
2,240
2,240
2,040
Capital Outlay
731000 Furniture/Equipment
0
1,000
2,000
1,000
734002 Tools
1,202
4,125
5,177
4,125
Capital Outlay Total:
1,202
5,125
7,177
5,125
Other Charges and Ex
751004 Refuse Collection/Recycling
2,460,464
2,468,445
2,765,221
2,696,030
751012 Promotional Programs
0
500
500
500
Other Charges and Ex Total:
2,460,464
2,468,945
2,765,721
2,696,530
Public Works Total:
3,151,083
3,254,020
3,553,326
3,532,060
General Fund Total:
3,151,083
3,254,020
3,553,326
3,532,060
3-46
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Solid Waste Management
BUDGET SUMMARY:
10130340
Account 701100 provides funding for the staffing reflected in the Personnel Data and the
Notes and Adjustments.
Account 702000 provides funding travel and training.
Account 713005 provides funding for professional services to remove City facility hazardous
waste and street sweeper waste disposal.
Account 721002 provides funding for operation supplies.
Account 751004 provides funding for the City's refuse/recycling contract with Rumpke. In
addition, this Account provides funds for small facility recycling containers, dumpsters for
special events, recycling containers for events, and funds to repair or replace existing
residential program containers.
Account 751012 provides funding for Household Hazardous Waste programs.
10180340
Account 731000 provides funding for miscellaneous equipment and furniture.
Account 734002 provides funding for hand tools, rakes for leaf collection, pitch forks, EZ
reach grippers, blowers, and other small tools.
Solid Waste Mgmt 3-47 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Solid Waste Management
Performance Measures:
Tons of Recycling Material Collected per Household
Tons of Refuse Collected per Household
Tons of Recycling Material and Refuse Collected
per Household
V 2011 2012 2013 2014 2015 2016 6YEARAVERAGE
■Recycling ■Refuse
The Street and Utilities Operations Work Unit uses both measurements above (tons of refuse and
tons of recycling collected per household) to calculate an average rate of tons collected per solid
waste customer in Dublin. The recycling rate per household remains fairly constant over the six-
year span at around 0.38 tons/household. The refuse rate has slowly increased starting in 2011
from .78 to .84 in 2016. Overall, the City of Dublin is experiencing fairly steady recycling tonnages
over the six year period with slight increases in refuse tonnages.
Solid Waste Mgmt 3-48 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Solid Waste Management
Performance Measures:
City Diversion Rate (% per Year)
Goal: To increase and maintain the City of Dublin's diversion rate above 50% annually.
The City of Dublin measures diversion rate as the amount of waste directed away from the landfill
through collection of recycling, a -waste and yard waste, which includes leaf and chipper materials.
There are economic, environmental and social benefits to increasing the City's diversion and
recycling rates including the savings from not just the value of the recycled goods but the savings
from reducing the tipping fees of the tonnage entering the landfill.
Solid Waste Mgmt 3-49 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
3so
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Engineering
Engineering provides services such as design review, street and bridge design and construction, operation and
maintenance of traffic signals, street lights, the outdoor warning system, school zone flashers, traffic sign and
pavement marking standards and design, surveying, construction inspection, design, operation and maintenance of
water distribution, storm and sanitary sewers, flood plain, retention and detention basins, management of capital
improvement projects and consultation on proposed projects to various City departments. The City Engineer is
responsible for ensuring engineering standards and guidelines are followed for all work in the public rights-of-way and
easements. This function reviews the engineering aspects of all development projects and provides engineering support
to Street and Utilities Operations. The City Engineer provides advice and information to City Council, the Planning and
Zoning Commission, and task forces when convened for special initiatives/projects.
• To establish design standards for City transportation and utility infrastructure including sanitary and storm
sewers, water lines, manholes, streets, curb and gutters, sidewalks, shared -use paths, traffic signals, signage,
pavement markings, flood plain, and ponds.
• To manage City infrastructure by establishing maintenance programs for sanitary and storm sewers, water
lines, manholes, traffic signals, flood plain and ponds.
• To manage the design and construction of transportation and utility capital improvement projects.
• To ensure comprehensive, timely review of engineering plans and reports for capital improvement projects,
subdivisions and development related projects.
• To coordinate with other governmental agencies in regards to pursuing federal and state grants, storm and
sanitary sewer, water distribution and other applicable issues.
• To manage the comprehensive stormwater maintenance and improvement programs.
PERSONNEL DATA
2017
2018
POSITION TITLE
CURRENT NUMBER
PROPOSED
Director, Engineering
1
1
Engineering Manager
2
2
Senior Civil Engineer (1)
2.30
2.30
Civil Engineer II
6
6
Engineering Technician I (2)
1.5
1.5
Engineering Technician II
2
2
Electrical Worker
4
4
Engineering Project Inspector (3)
5
5
Administrative Support 2
2
2
TOTAL
25.80
25.80
PART-TIME/SEASONAL STAFF
Interns
2
2
TOTAL
2
2
NOTES AND ADJUSTMENTS:
(1) One Senior Civil Engineer's time is allocated thirty percent (30%) to this budget, twenty percent (20%) to the
Water Fund, and fifty percent (50%) to the Sewer Fund.
(2) One Engineering Technician position is allocated fifty percent (50%) to this budget and fifty percent to the Water
Fund. And one Engineering Technician I which is split funded between fifty percent (50%) to the Water Fund and fifty
percent (50%) to this budget.
(3) One Engineering Project Inspector position is allocated fifty percent (50%) to this budget and fifty percent (50%)
to the Water Fund, and one Engineering Project Inspector is split fifty percent (50%) to Public Works and fifty percent
(50%) to this budget.
Engineering 3-51 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
30 Public Works
Engineering
Personal Services
701101 Full Time Salaries/Wages
1,829,579
1,972,085
1,972,085
1,891,150
701103 Overtime Wages
59,238
68,000
68,000
68,000
701104 Other Wages
11,169
17,000
17,000
17,000
701105 Short Term Disability
10,568
0
0
0
701201 Employee Benefits
844,681
922,225
922,225
967,770
701204 Uniforms and Clothing
7,103
6,490
6,490
6,490
702000 Training/Travel
17,528
24,750
25,094
24,750
703100 Meeting Expenses
1,989
2,000
2,000
2,000
Personal Services Total:
2,781,854
3,012,550
3,012,894
2,977,160
Contractual Services
712002 Eng. Inspection Services
60,980
200,000
209,870
200,000
712003 Plan Review
0
5,000
5,000
5,000
713004 Other Professional Services
400,395
499,500
653,446
594,500
715001 Communications
150
2,000
2,000
3,000
715003 Printing and Reproductions
1,899
3,000
3,000
3,000
716000 Memberships/Subscriptions
4,136
5,990
5,990
5,460
Contractual Services Total:
467,559
715,490
879,305
810,960
Supplies
721001 Office Supplies
4,535
7,000
7,280
7,000
721002 Operating Supplies
6,002
19,400
19,400
16,500
Supplies Total:
10,537
26,400
26,680
23,500
Capital Outlay
731000 Furniture/Equipment
765
5,000
18,950
5,000
Capital Outlay Total:
765
5,000
18,950
5,000
Public Works Total:
3,260,716
3,759,440
3,937,829
3,816,620
General Fund Total:
3,260,716
3,759,440
3,937,829
3,816,620
3-52
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Engineering
BUDGET SUMMARY:
10120320
• Account 701100 provides funding for staffing reflected in the Personnel Data.
• Account 701104 provides funding for part-time (Intern) staff.
• Account 701204 provides funding for safety vests, fire retardant pants and shirts, boots, rain gear
and safety glasses for field staff.
• Account 702000 provides funding for staff development training, webinars, and local conferences.
• Account 703100 includes funding for group meetings sponsored by the City. Funding is included
for food, beverages, and associated supplies.
• Account 712002 provides funding for inspection of construction materials by the City of Columbus,
and contract inspection services.
• Account 712003 provides funding for consultant and specialized plan review.
• Account 713004 provides funding for consulting services, including surveying, bridge inspections
mandated by the Ohio Department of Transportation and the Federal Highway Administration, the
National Pollution Discharge Elimination System (NPDES) permit fee and required public education
and outreach, and professional services associated with floodplain permit review. Also including
stormwater inspection services and stormwater GIS enhancements, and EBuilder training and
integration with MUNIS.
• Account 715001 provides funding for Fedex and Courier services.
• Account 715003 provides funding for printing contract documents and plans related to the City's
capital improvement projects, and toner for various printers.
• Account 716000 provides funding for memberships including APWA, and engineering license
renewals.
• Account 721001 provides funding for Office supplies.
• Account 721002 provides funding for operating supplies for the Inspectors including spray paint,
soil probes, tapes, lathes, etc. This Account also provides funding for the rain barrel and compost bin
programs.
10180320
• Account 731000 provides funding for miscellaneous furniture and equipment needs.
Engineering 3-53 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
30 Public Works
Engineering Miscellaneous
Contractual Services
717005 Utilities- Other Fuel Types
222,732
235,000
241,507
235,000
Contractual Services Total:
222,732
235,000
241,507
235,000
Supplies
724001 General Maintenance
17,281
125,000
160,740
135,000
Supplies Total:
17,281
125,000
160,740
135,000
Public Works Total:
240,013
360,000
402,247
370,000
General Fund Total:
240,013
360,000
402,247
370,000
3-54
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works /Engineer Miscellaneous
BUDGET SUMMARY:
10150390
• Account 717005 provides funding for electrical service to the City's streetlights
and outdoor early warning siren system.
• Account 724001 provides funding to purchase parts and supplies for the City's
streetlights and outdoor early warning siren system, as well as a tester for 480V
LED street lights.
Misc Engineer 3-55 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
356
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Fleet Management
STATEMENT OF FUNCTIONS
The Fleet Management Division provides City staff with safe, well-maintained vehicles and
equipment, enabling them to perform their workwith high performing vehicles that reflect a positive
image for the City. The Division continues to pursue alternative fuel and other options in an effort
to reduce emissions of the City fleet and equipment. The Fleet Management Division also oversees
the City's fueling station providing the City's fleet, Dublin City Schools, and Washington Township
Fire Department with fuel.
• Provide the highest vehicle maintenance standards.
• Properly maintain fleet to ensure all City assets are safe for use.
• Add/replace vehicles and equipment as needed to ensure the correct equipment is available
to complete tasks safely and economically while delivering services to residents at expected
levels.
• Implement consistent preventive maintenance performance measures along with asset
availability, schedule vs nonscheduled, and technician productivity measurements to ensure
maximum usage of assets.
• Provide support for the online auction to dispose of older assets from the fleet.
• Analyze alternative fuel and hybrid fleet options and incorporate those options when
appropriate.
• Oversee the City's fueling station, to ensure everything is functioning properly at the time of
fueling, so the city vehicles can record the proper information. If the information is recorded
properly it helps maintain the PM's (preventive maintenance) on the vehicles.
• Monitor and analyze vehicle and equipment usage to ensure proper size of fleet.
• Monitor the Motor Pool to get a better utilization of all vehicles.
PERSONNEL DATA 2017 2018
POSITION TITLE CURRENT NUMBER PROPOSED
Director of Fleet Management 0 1
Fleet Manager 1 0
Fleet Administrator 1 1
Fleet Technician I (1) 6 6
Administrative Support 2 1 1
TOTAL 9 9
NOTES AND ADJUSTMENTS:
(1) Reclassify and elevate Fleet Manager to Director of Fleet Management implementing
recommendations of 2017 Classification Plan Studv.
Public Works/Fleet 3-57 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
30 Public Works
Fleet Management
Personal Services
701101 Full Time Salaries/Wages
591,985
620,025
620,025
627,250
701103 Overtime Wages
14,559
35,000
35,000
35,000
701201 Employee Benefits
248,173
269,845
269,845
255,470
701204 Uniforms and Clothing
5,926
9,375
9,476
9,375
702000 Training/Travel
19,859
17,500
27,500
17,500
Personal Services Total:
880,503
951,745
961,846
944,595
Contractual Services
713004 Other Professional Services
10,136
12,800
12,300
11,300
713005 Misc. Contract. Serv.
96,988
81,500
89,558
82,500
716000 Memberships/Subscriptions
2,865
2,400
3,200
4,900
717001 Rents and Leases
33,391
66,500
69,421
56,500
Contractual Services Total:
143,380
163,200
174,479
155,200
Supplies
721001 Office Supplies
850
1,500
1,736
1,500
721002 Operating Supplies
44,666
39,500
39,500
39,500
724003 Equipment Maintenance
33,368
17,000
20,400
17,000
726001 Vehicle Maintenance
445,637
400,000
440,243
410,000
726002 Fuel
1,033,004
1,603,500
1,693,772
1,607,000
Supplies Total:
1,557,525
2,061,500
2,195,651
2,075,000
Capital Outlay
731000 Furniture/Equipment
162
1,000
1,338
1,000
734002 Tools
25,380
21,100
22,199
18,100
Capital Outlay Total:
25,542
22,100
23,537
19,100
Other Charges and Ex
755001 Other Refunds
516
0
0
0
Other Charges and Ex Total:
516
0
0
0
Public Works Total:
2,607,467
3,198,545
3,355,514
3,193,895
General Fund Total:
2,607,467
3,198,545
3,355,514
3,193,895
3-58
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Fleet Management
BUDGET SUMMARY:
10110370
• Account 701100 provides funding for the staffing reflected in the Personnel Data.
• Account 701103 provides funding for overtime.
• Account 701204 provides funding for rental uniforms, boots and gloves, and safety glasses.
• Account 702000 provides funding for ASE certifications, welding certifications, and other
specialized training. As well as APWA conference and the GFX conference.
• Account 713004 includes funding for required fuel tank registrations and fuel tankcleanings;
service on the parts cleaner; vehicle registration, titles, plates, and towing of vehicles.
• Account 713005 provides funding for misc. contractual services, such as detailing of
vehicles. This Account also provides funding for Integrated Business Solutions (IBS - NAPA)
which is the City's parts provider, therefore also handling inventory and warranties. It is a
contract that provides for a NAPA employee to be on-site during regular business hours.
• Account 716000 provides funding for memberships/subscriptions, such as the National
Association of Fleet Administrators (NAFA) and American Public Works Association
(APWA).
• Account 717001 provides funding for rental of welding tanks, vehicle and equipment rental.
• Account 721002 provides funding for operating supplies such as soaps for the car wash,
hand cleaners, and welding torch supplies.
• Account 724003 provides funding for maintenance and various equipment inspections. This
would include maintenance on lift inspections, fuel system maintenance and repairs, bucket
truck inspections (OSHA required), and bulk oil delivery system.
• Account 726001 provides funding for the repair and maintenance of all City -owned vehicles
and equipment (tires, parts, curb shoes, blades, plows, cutting edges).
• Account 726002 provides funding for fuel (unleaded, diesel, CNG) and other petroleum
products. Over 50% of the fuel purchased by the City is consumed by the Dublin City School
District and Washington Township. Those costs are recovered through reimbursement to
the City based on actual usage plus a surcharge.
10180370
• Account 731000 provides funding for miscellaneous office furniture.
• Account 734002 provides funding for tool allowance for the technicians and special tools due
to model year changes.
Public Works/Fleet 3-59 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Fleet Management
Legend
Since keeping assets on the road is the essential purpose of a fleet management organization, the
rate of fleet availability is perhaps the most important of all fleet performance measures. Asset
availability generally accepted benchmark is 95% or better for your entire fleet.
Decisions as to what constitutes downtime and factors such as age of the fleet and the mix of
vehicle types will have a major impact on the performance the fleet organization can attain. As with
most of the performance measures, perhaps the best value in tracking the fleet availability is to
chart one's own performance over time. This way the fleet staff can monitor trends and document
the impact that decisions such as a reduction in fleet replacement funding have on the fleet
availability.
Public Works/Fleet 3-60 12/04/17
CITY OF DUBLIN, OHIO
Public Works / Fleet Management
The monitoring of scheduled repairs is a performance measure that Fleet applies here for
acmuntab lityof the cpaabon and uses to aoad unscheduled repairs and downt me when pcssbe,
It helps to monitor the efficiency and effafivenes's of various raper afivites, This is a key
performance Indicator of how well you're Preoentve Neintenance (PM) program is working,
Scheduling the majority of the workload allows Fleet to build a work plan and manage the majority
of its shops resource; in the most cosseffafive way, Catching items before an asset is returned to
satice will increase by 20% asset availability, productivity, and customer satice,
"If we' enotcustomersevice driven, our vesicles won't be eider'
Public Works/ eet 3fi1 12/04/17
2018 OPERATING BUDGET -CIW OF DUBLIN, OHIO
Public Works / Fleet Management
This performance measure allows fleet to see the overall utilization of all assets within
fleet. In keeping with best practices and the fleet utilization policy, we can monitor assets
to see if they are meeting the threshold set forth. Our best practice states 4000 miles per
year for on road assets and at least 250 hours per year for equipment/off road assets. This
allows fleet to ensure that we have the right size fleet and assets are not being under or
over utilization in their area of operation. This also allows fleet to help determine if more or
less assets are needed.
Public Works/Feet 3f2 12/04/17
Legend
70 k
.®.
Miles
60 k-
50 k-
40 k-
0 k-
20 k-
10 k
lok
p
T
F
a] _o�tl
_6M�.
-AFF FF FF
qT
zaa
M
00
oFn- >0
y
'2z
2fl
This performance measure allows fleet to see the overall utilization of all assets within
fleet. In keeping with best practices and the fleet utilization policy, we can monitor assets
to see if they are meeting the threshold set forth. Our best practice states 4000 miles per
year for on road assets and at least 250 hours per year for equipment/off road assets. This
allows fleet to ensure that we have the right size fleet and assets are not being under or
over utilization in their area of operation. This also allows fleet to help determine if more or
less assets are needed.
Public Works/Feet 3f2 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Fleet Management
This performance measure is one that is used regularly by the fleet to ensure we are
achieving the optimal technician producbvity. Lower than average productivity can be
attributed to many things that are not directly associated with the technician. Parts
availability, access to special tools, and the overall work flow process are just a few.
Optimizing technician productivity is important. High productivity helps with morale,
customersatisfacbon and the overall Fleet budget. Best practices say between 65-75%, you
are doing well.
Public Works/Fleet 3-63 12/04/17
2018 OPERATING BUDGET- CITY OF DUBLIN, OHIO
Public Works / Fleet Management
11,egpana
mpg"wahamg 0.dr
davdw, m FYni
r,mhad
iting Pat
Waaati
This perfomunce measurement allows fora live look at what is actively being worked on in
the Fleet maintenance facility. It allows Fleet to manage the workflow of all the technicians.
It also allows fleet to look at what is at a vendor and what is warranty work being
conducted.
Public Works/Fleet 3-64 12/04/17
2018 OPERATING BUDGET- CITY OF DUBLIN, OHIO
Public Works / Fleet Management
Legend
48+ Holm
101
This measurement shows where the Fleet is on the overall operation of timely repairs that
come in. Our best practice for our Fleet is 90% within 48 hours in and out of the shop and
10% within 48+ hours. This allows us to see where we need to improve our service in
getting assets in and out of the shop in an efficient manner.
Public Works/Fleet 3-65 12/04/17
2018 OPERATING BUDGET- CITY OF DUBLIN, OHIO
Public Works / Fleet Management
The purpose of the Preventive Maintenance (PM) program is to increase operatorsafety,
reduce downtime, track warranty, and avoid costly repairs. Operators must assist the PM
program by conducting daily inspections, entering in accurate meter readings and keep PM
appointments and following city operating policy and procedures.
Public Works/Fleet 3-66 12/04/17
2018 OPERATING BUDGET- CITY OF DUBLIN, OHIO
Public Works / Fleet Management
Legend
I [lazs
The goal of this performance measure is to provide a reliable, accurate and credible tool for
our fleet staff to use in evaluating one of the aspect of the performance of our Fleet. Fleet
staff can use this information to track the level of performance of the fleet assets and make
adjustments to improve that performance if necessary, with the overall goal of our
operation to be competitive and efficient. With this performance measure, Fleet can make
sound decisions to replace assets that drive up costs. This measurement can pinpoint
assets that need to be replaced or reassigned because of improper utiliraton or being used
in the wrong applicator. It is very important for us at Fleet to ensure that we have the
right asset for the right job.
Public Works/Fleet 3-67 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
3-68
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Facilities
The Facilities work unit is charged with protecting the City's investment in public buildings by
ensuring that both the appearance and functions are preserved. This is accomplished by adhering
to proper preventive maintenance programs, performing repairs in a professional manner and as
quickly as possible, maintaining a safe and clean environment for building occupants and visitors,
and by seeking the most efficient utilization of space and energy resources.
To establish and implement a proactive preventive maintenance program.
To perform regular inspections of City facilities and equipment.
To provide custodial services in City facilities, utilizing green cleaning practices to the extent
possible.
To perform repairs to equipment and facility components.
To provide oversight for facility construction and renovation projects.
To perform citywide space needs evaluation, planning and design.
To reduce energy consumption in City facilities by introducing best practices in conservation
and installing efficient mechanical and electrical systems.
PERSONNEL DATA 2017 2018
POSITION TITLE CURRENT NUMBER PROPOS
Director of Facilities Management(1)
Facilities Manager (1)
Operations Administrator
Maintenance Crew Supervisor
Facilities System Specialist
Maintenance Worker
Custodians 9 9
Administrative Support 2 1 1
TOTAL 18 18
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker 5 5
TOTAL 5 5
NOTES AND ADJUSTMENTS:
(1) Reclassify and elevate Facilities Manager to Director of Facilities Management implementing
recommendations of 2017 Classification Plan Study.
Public Works/Facilities 3-69 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
30 Public Works
Facilities
Personal Services
701101 Full Time Salaries/Wages
866,078
1,016,275
1,016,275
1,049,995
701103 Overtime Wages
17,777
25,000
24,250
20,000
701104 Other Wages
58,692
71,550
71,550
72,700
701201 Employee Benefits
410,983
526,635
526,635
531,675
701204 Uniforms and Clothing
12,025
13,200
14,283
13,200
702000 Training/Travel
3,806
8,500
8,500
7,500
703100 Meeting Expenses
209
250
250
250
Personal Services Total:
1,369,570
1,661,410
1,661,743
1,695,320
Contractual Services
713005 Misc. Contract. Serv.
210,414
279,500
351,340
305,500
715001 Communications
3,675
5,100
5,470
5,100
716000 Memberships/Subscriptions
376
500
500
500
717001 Rents and Leases
2,364
3,500
3,500
3,500
717005 Utilities- Other Fuel Types
429,032
500,000
571,217
480,000
Contractual Services Total:
645,861
788,600
932,027
794,600
Supplies
721001 Office Supplies
1,613
2,000
2,266
2,000
721002 Operating Supplies
117,060
140,000
168,740
125,000
724003 Equipment Maintenance
181,086
225,000
279,197
216,000
Supplies Total:
299,759
367,000
450,203
343,000
Capital Outlay
731000 Furniture/Equipment
41,224
50,000
113,769
15,000
734002 Tools
0
2,500
4,400
2,500
Capital Outlay Total:
41,224
52,500
118,169
17,500
Public Works Total:
2,356,414
2,869,510
3,162,142
2,850,420
General Fund Total:
2,356,414
2,869,510
3,162,142
2,850,420
3-70
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Facilities
BUDGET SUMMARY:
10110350
• Account 701100 provides funding for full-time staffing reflected in the Personnel Data
• Account 701103 includes funding for overtime wages to provide staff coverage for
maintenance projects, emergency call -ins and special events. Adjusted to reflect transfer
of snow/ice removal on City facility sidewalks and entrances to the Parks and Recreation
Department.
• Account 701104 provides funding for Seasonal Maintenance Workers who maintain
restrooms in the parks during the spring and summer. One position assists maintenance
with building aesthetics (e.g. painting and power washing).
• Account 701204 provides funding for Uniforms and Clothing for maintenance and
custodial staff.
• Account 702000 provides funding for staff training and professional development.
• Account 703100 provides funding in Meeting Expenses.
• Account 713005 includes funding for preventive maintenance contracts for mechanical
systems throughout City -owned facilities, and cleaning services for carpet, resilient
flooring and windows. For 2018, funding included toad another building to contracted
custodial contract. This will enable City custodial staff to accommodate building
expansions at both the Justice and Service Centers.
• Account 715001 provides funding for postage for the Service Center mail meter and funds
for express mail and courier services.
• Account 716000 provides funding for professional memberships.
• Account 717001 provides funding for rents and lease.
• Account 717005 provides funding for electricity, natural gas and water and sewer charges
for City facilities with the exception of the Community Recreation Center (charged to the
DCRC facility Account).
• Account 721001 provides funding for miscellaneous office supplies.
• Account 721002 includes funding for custodial and maintenance operating and cleaning
supplies.
• Account 724003 includes funding for ongoing general maintenance of City -owned facilities
except for the Community Recreation Center and outdoor pools, which have their own
funding source. Additional funding is for enhanced building aesthetics.
10180350
Account 731000 includes funding for items such as replacement furniture and flooring
repairs in various City buildings.
Public Works/Facilities 3-71 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
372
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Office of the Director
STATEMENT OF FUNCTION
The Director of Development oversees the divisions of Economic Development, Building Standards,
and Planning. The Director's budget supports the execution of strategic initiatives and projects in
support of Council's goals. Internally, these include implementing training opportunities for career and
leadership development for staff, and development and execution of process improvement measures
to ensure the Department's staff is competent, responsive and customer service oriented. This office
leads the Department in developing strategies to ensure the City's corporate office space remains
competitive and identifies and implements strategies for revenue generation. In partnership with the
CIO, the Director leads the effort to discover and develop partnerships with academic and industry
partners to expand and deploy technological advances throughout the City for the betterment of the
community.
• Pro -actively communicate with Dublin -based businesses, neighborhoods and organizations to
inform them of planning efforts and projects. Develop relationships that encourage a robust
exchange of ideas and information and result in a high-level of engagement.
• Continue to strengthen connections with regional partner agencies (i.e. Columbus202O, Jobs Ohio)
to understand, assess and evaluate threats and act on opportunities to retain, expand and attract
businesses/jobs.
• Actively engage with academic partners (i.e. Ohio University and Ohio State University) to
collaborate in identifying programmatic opportunities that bring research activity to the City.
• Maintain relationships with members of the Council of Governments/US 33 Innovation Corridor,
ODOT, OSMI and related committees to support the development of the connected/autonomous
vehicle corridor and the new industry that will result.
• In partnership with the CIO, build the vision for employing "smart" technologies throughout the
City.
PERSONNEL DATA
2017
2018
POSITION TITLE
CURRENT NUMBER
PROPOS
Director of Development
1
1
Administrative Support 3
1
1
TOTAL
2
2
PART-TIME/SEASONAL STAFF
Intern
1
1
TOTAL
1
1
NOTES AND ADJUSTMENTS:
DEV 3-73 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
70 Development
Office of the Director of Development
Personal Services
701101 Full Time Salaries/Wages
215,277
226,035
226,035
235,000
701103 Overtime Wages
1,901
2,500
2,500
2,500
701104 Other Wages
0
8,640
8,640
8,640
701201 Employee Benefits
54,758
71,420
71,420
61,965
702000 Training/Travel
1,841
3,500
3,500
3,500
702001 Reimbursable Business Expense
0
500
500
500
703100 Meeting Expenses
1,245
3,000
3,000
3,000
Personal Services Total:
275,022
315,595
315,595
315,105
Contractual Services
713004 Other Professional Services
0
0
0
1,000
715003 Printing and Reproductions
125
500
400
500
716000 Memberships/Subscriptions
13
1,000
1,100
1,580
Contractual Services Total:
138
1,500
1,500
3,080
Capital Outlay
731000 Furniture/Equipment
0
0
0
5,000
Capital Outlay Total:
0
0
0
5,000
Development Total:
275,160
317,095
317,095
323,185
General Fund Total:
275,160
317,095
317,095
323,185
3-74
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Office of the Director
BUDGET SUMMARY:
10110710
• Account 701100 provides funding for staffing reflected in the Personnel Data.
• Account 702000 includes travel/training and certification courses for staff.
• Account 702001 includes funds for business meeting expenses for luncheons with developers,
business leaders, prospective industries, etc.
• Account 703100 provides funding for group meetings sponsored by the Department.
• Account 713004 provides funding for property appraisals and other professional services.
• Account 715003 funds printed projects, presentation materials, and event invitations.
• Account 716000 provides funding for professional memberships.
10180710
Account 731000 provides funding for miscellaneous small office equipment.
Dev 3-75 12/04/17
THIS PAGE LER BLANC IMEMIGHALLV
OHIO, USA
376
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Economic Development
STATEMENT OF FUNCTION
The Director of Economic Development oversees three Administrators and a team of Dublin
Entrepreneurial Center consultants. The 2018 budget provides for continued emphasis on the key
components of the City's economic development program in support of Council's goals, which include:
business retention, expansion, attraction and creation; workforce development; and marketing and
advocacy. Key project areas include West Innovation master plan, Legacy Office Competitiveness,
Bridge Street, 100 -gig Broadband deployment and Corporate Wellness. Additionally, economic
development efforts will continue to include active engagement with Dublin -based businesses, various
private and public organizations/agencies involved in local, regional and state-wide economic
development; the integration of local economic development objectives with broader community
planning policies and goals; pro -actively engage the development/real estate community; maintain
involvement with community organizations; administer City's incentive programs; and serve as a local
business liaison to assist with development issues.
OBJECTIVES AND ACTIVITIES
• Retain, grow, attract & create industry -focused jobs to ensure financial security of the City.
• Continue to promote development of seven key business districts.
• Seek opportunities for Council to engage businesses in accordance with Council goals.
• Provide a business retention and expansion program that effectively and pro -actively communicates
to, engages with and involves Dublin businesses in the community & region.
• Continuously leverage the expertise and efforts of Columbus 2020 for business attraction and
leverage the talent of City staff to respond to leads.
• Effectively communicate with Dublin businesses and the education/training community to
understand access to, availability of and needs regarding a qualified workforce.
• Continually strengthen relations with the development and corporate real estate community.
• Assess and adjust organizational functions and processes in order to be development/re-
development friendly while promoting and upholding high-quality growth standards.
• Positively and cooperatively interact with other government agencies and entities.
• Continue strengthening international business relationships and programming.
PERSONNEL DATA
POSITION TITLE
Director of Economic Development
Economic Development Administrator
TOTAL
PART-TIME/SEASONAL STAFF
Intern
TOTAL
NOTES AND ADJUSTMENTS:
2017 2018
CURRENT NUMBER PROPOS
3 3
4 4
Development 3-77 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
70 Development
Economic Development
Personal Services
701101 Full Time Salaries/Wages
316,003
341,190
341,190
347,800
701104 Other Wages
726
9,985
9,985
9,985
701201 Employee Benefits
109,608
126,700
126,700
133,115
702000 Training/Travel
26,222
32,000
32,000
29,000
702001 Reimbursable Business Expense
1,280
2,000
2,000
2,000
703100 Meeting Expenses
18,891
15,300
15,300
12,800
Personal Services Total:
472,730
527,175
527,175
534,700
Contractual Services
713004 Other Professional Services
343,980
362,000
419,608
527,000
715002 Advertising
78,297
100,000
116,279
147,300
715003 Printing and Reproductions
4,276
9,600
9,600
7,600
716000 Memberships/Subscriptions
30,109
33,870
33,870
46,070
717001 Rents and Leases
285,996
270,000
270,000
0
Contractual Services Total:
742,658
775,470
849,357
727,970
Supplies
721001 Office Supplies
1,299
2,000
2,438
2,000
Supplies Total:
1,299
2,000
2,438
2,000
Other Charges and Ex
751009 Economic Development
405,947
385,000
508,252
382,000
751010 Economic Dev Incentives
3,143,517
3,092,450
3,124,950
1,806,860
Other Charges and Ex Total:
3,549,464
3,477,450
3,633,202
2,188,860
Development Total:
4,766,151
4,782,095
5,012,172
3,453,530
General Fund Total:
4,766,151
4,782,095
5,012,172
3,453,530
3-78
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Economic Development
BUDGET SUMMARY:
10110740
• Account 701100 provides funding for staffing reflected in the Personnel Data.
• Account 702000 includes travel/training and certification courses for staff and three
international mission trips with Columbus 2020.
• Account 702001 includes funds for business meeting expenses for luncheons with developers,
business leaders, prospective industries, etc.
• Account 703100 provides funding for group meetings sponsored by the City.
• Account 713004 includes funding for consultation related to economic development including
workforce programs, real estate reports, Dublin Entrepreneurial Center (DEC) management and
consulting, and the DEC service contract.
• Account 715002 includes funds for marketing and advertising focused on targeted industry
attraction efforts including print and digital web advertising.
• Account 715003 funds printed projects, site selection and program materials, business retention
packets and event invitations for economic development.
• Account 716000 provides funding for such memberships as with the Dublin Chamber of
Commerce, Mid -Ohio Development Exchange (MODE), Xceligent, international business groups,
etc.
• Account 751009 includes funds to support economic development programs including business
appreciation, business attraction, retention and expansion; along with regional and joint
partnerships, including Revl Ventures, and 100 gig project phase 2.
• Account 751010 reflects funding for economic development incentives in accordance with
executed Economic Development Agreements.
Development 3-79 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Economic Development
PERFORMANCE MEASURES:
1) Total Number of Jobs Retained through Economic Development Agreements
This measure shows that through the execution of Retention/Expansion Economic Development
Agreements (EDAs), the City is successful at retaining employers at risk of moving from Dublin.
This does not include companies renew leases without requesting incentives from the City to do
so.
2) Total Number of Jobs Created through Economic Development Agreements
This measure shows that through the execution of Attraction EDAs, the City is successful at
recruiting new employers to Dublin. This is not a city-wide statistic. It will ebb and flow every year,
and cannot be compared to other years. Jobs Created and Job Retained figures are tied ONLY to
the specific handful of EDAs executed each year: those that receive incentives to stay/grow/move
to Dublin.
Jobs New
Year EDAs Retained Jobs
2016
4
2,148
25
2015
11
1,853
687
2014
6
289
269
2013
9
1,169
806
2012
5
711
299
2011
12
638
970
2010
7
917
249
2009
7
541
372
2008
10
902
440
2007
9
110
937
2006
11
1,097
610
2005
11
804
1 756
2004
9
478
530
Total
111
11,657
7,950
3) City of Dublin Unemployment Rate — Civilian Labor Force data
2016
3.10%
2015
3.04%
2014
3.63%
2013
4.92%
2012
4.78%
2011
5.57%
A high rate of unemployment indicates limited employment opportunities in a labor market that is
in a situation of oversupply. A low rate of unemployment indicates a tight labor market, potential
scarcity of skilled labor, and future cost pressures from wage demands from workers. Ideally, 5.5%
is an acceptable percentage. Anything above 8% or below 5% is challenging.
Development 3-80 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Economic Development
4) City of Dublin Commercial Office Vacancy Rate
2016
9.28%
2015
12.93%
2014
13.83%
2013
14.50%
2012
14.40%
2011
14.85%
Vacancy Stabilization is considered 12.5%. Dipping below 10% indicates the need for more
office product/new development, and rental rates typically begin to rise and get increasingly
competitive. Getting above 13% indicates it's a renter's market, and rates are typically
competitive. Anything consistently about 17% requires deeper analysis to understand if there
is a great overall issue driving the high rate (a spike in new buildings added to inventory, aging
buildings going empty, crime, unrealistic pricing, surrounding infrastructure problems, recent
change in building values or taxes, recent and proximate new inventory competition, etc).
5) Annual Number of Retention and Company Outreach Meetings Conducted
2016
370
2015
298
2014
308
2013
366
2012
355
2011
327
The goal is to have meaningful interactions with as many companies as possible annually. This
is accomplished through 1 -on -1 meetings, tours, conversations to discuss and solve issues, and
recognitions. The Economic Development Division's annual goal is 400 visits.
Dev 3-81 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
OHIO, USA
3 82
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Building Standards
STATEMENT OF FUNCTIONS:
Building Standards is under the administrative direction of the Director of Building Standards (Chief
Building Official) who reports to the Director of Development. The primary responsibility of Building
Standards is to ensure that all new construction, both commercial and residential, complies with all
applicable state, local, and national building codes.
OBJECTIVES AND ACTIVITIES:
• To ensure that all new construction complies with all applicable state, local, and national
building codes.
• To perform plan reviews on applications, perform inspections, issue permits and issue
certificates of occupancy.
• To provide direction and to communicate with the building design professionals, contractors,
builders, homeowners, and the general public.
• To provide timely information regarding levels and types of construction activity within the
City to City departments, applicants, and the public.
• To provide architectural support to City projects.
PERSONNEL DATA 2017 2018
POSITION TITLE CURRENT NUMBER PROPOS
Director, Building Standards
1
1
Review Services Analyst (1)
1
0
Commercial Plans Examiner
1
1
Senior Building Inspector
1
1
Building Inspector
4
4
Electrical Inspector (1)
1
2
Residential Plans Examiner
1
1
Development Review Specialist
1
1
Administrative Support 3 (2)
1
0
Review Services Coordinator (2)
0
1
Administrative Support 2 (3)
3
0
Permit Technician (3)
0
3
TOTAL
15
15
PART-TIME/SEASONAL STAFF
Building Inspector (1)
1
0
TOTAL
1
0
NOTES AND ADJUSTMENTS:
(1) The part-time Building Inspector position will be reallocated to a full-time position to address the
need for a full-time electrical inspector due to increases in both commercial and residential construction.
The Review Services Analyst position was eliminated in order to fund this position. While the Review
Services Analyst position is being eliminated it will be maintained until January 31, 2018 to accommodate
the incumbent who has provided notice of retirement effective that same date.
(2) The Administrative Support 3 position will be reallocated to a Review Services Coordinator position.
(3) The three Administrative Support 2 positions will be reclassified to Permit Technicians.
Building 3-83 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
70 Development
Building Standards
Personal Services
701101 Full Time Salaries/Wages
960,486
1,048,565
1,045,721
1,052,350
701103 Overtime Wages
11,574
10,000
12,521
10,000
701104 Other Wages
22,304
36,000
36,000
0
701105 Short Term Disability
453
0
2,844
0
701201 Employee Benefits
402,251
441,580
441,580
444,805
701204 Uniforms and Clothing
1,736
5,000
4,000
4,000
702000 Training/Travel
5,880
10,000
10,000
10,000
703100 Meeting Expenses
686
1,000
1,000
2,500
Personal Services Total:
1,405,370
1,552,145
1,553,666
1,523,655
Contractual Services
712003 Plan Review
171,285
120,000
352,400
150,000
712004 Building Inspection Services
169,197
200,000
186,000
150,000
713004 Other Professional Services
0
0
0
3,000
713005 Misc. Contract. Serv.
11,616
10,000
25,770
7,000
715003 Printing and Reproductions
1,731
2,500
2,500
2,500
716000 Memberships/Subscriptions
2,518
4,000
4,600
4,000
Contractual Services Total:
356,346
336,500
571,270
316,500
Supplies
721001 Office Supplies
3,476
5,000
5,000
4,000
721002 Operating Supplies
3,629
5,000
6,000
10,000
Supplies Total:
7,105
10,000
11,000
14,000
Other Charges and Ex
755000 Refunds
8,472
10,000
1,709
7,500
Other Charges and Ex Total:
8,472
10,000
1,709
7,500
Development Total:
1,777,292
1,908,645
2,137,645
1,861,655
General Fund Total:
1,777,292
1,908,645
2,137,645
1,861,655
M
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Building Standards
BUDGET SUMMARY:
10120730
• Account 701100 provides funding for staffing reflected in the Personnel Data.
• Account 701104 provides funding for part-time inspector position.
• Account 701204 provides funding for uniform s includes shirts, boots and cold weather
wear for Inspectors.
Account 702000 provides funding for training,
State certifications.
attendance at regional conferences and required
• Account 712003 funds contract services needed to complement the plan review which are
completed in-house.
• Account 712004 includes funding for plumbing inspection services from the Franklin County
Board of Health. The budget for this account fluctuates with the level of building activity;
however fees collected directly offset this expense.
• Account 713004 provides funding to compliment the City's in-house plan review process.
• Account 713005 provides funding for credit card machine transaction fees.
• Account 721002 provides funding for supplies such as technical equipment, code reference
materials for Inspectors and Plan Review staff.
Account 755000 provides funding for unanticipated refunds.
Building 3-85 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Building Standards
Performance Measures:
1. Total Number of Building Permits Issued (Commercial & Residential)
700
600
500
400
300
200
100
0
599
Total Number of Building Permits
Issued
591
2012
2013
666 662
. 613 M 587
:ii
2014 2015 2016 *2017 **Average
*2017 Tota/ is projected based upon 917117plan review data
**5 year average does not include 2017 YTD statistic
Construction activity within the City of Dublin has maintained the solid gains that were made
from 2011 to 2014. Those gains have continued from 2015 through year-to-date 2017. The
commercial permits have increased and the size of the projects have exponentially increased, as
well. Building Standards must continue to examine its resources, both fiscally and in personnel,
to keep pace with these indicators and to maintain a high level of service as the activity increases
with the addition of major commercial and residential development in the foreseeable future.
Building 3-86 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Building Standards
Performance Measures:
2. Total Number of Building Permits Issued for New Residential Dwelling Units
(Including Single Family and Multi -Family)
Total Number of Building Permits
Issued for New Residential Dwelling
Units
250 221 233
200 182 174
167
150
150
107
100
50
0
2012 2013 2014 2015 2016 *2017 **Average
*2017 Tota/ is projected based upon 917117plan review data
**5 year average does not include 2017 YTD statistic
The total number of permits issued for new residential dwellings has steadily increased from a low in
2008 and we are projecting that residential permits will exceed the 2014 high. We believe that the low
in 2015 was the result of low site inventories rather than economic conditions. New residential
developments, such as Riviera phases 3 and 4, Celtic Crossing, and Wyandotte Woods phased 9 and 10
should drive residential permits to steadily increasing levels.
Residential construction is a good indicator of the overall health of the construction sector. New
residential developments continue to open throughout the city in response to the public demand for
new housing. Building Standards should continue to see increasing activity for the near term. One
"after-effect' of new residential construction is a corresponding increase for permits related to
remodeling activity in residential units, mostly in accessory structure permits (decks, screened porches)
and basement remodels. These homeowner improvement permits continue to place an increased
demand on staff resources in the form of permit processing, plan review and building, electrical and
mechanical inspections.
Building 3-87 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Building Standards
Performance Measures:
3. Building Permits Issued: Total Square Feet x 1,000
(Commercial and Residential)
Building Permits Issued: Total Sq. Ft. x
1000 (Commercial and Residential)
3500 3257 3196
3051
3000
2407 2585
2500 — 2175
2033
2000 —
1500
1000
500
0
2012 2013 2014 2015 2016 *2017 **Average
*2017 Tota/ is projected based upon 917117plan review data
**5 year average does not include 2017 YTD statistic
The total number of square feet of construction in 2015 set a record for recent construction activity.
Upcoming development in the Bridge Street District, other commercial developments and continued
stability in residential construction bodes well for 2017 and beyond. We are projecting 2017 Building
Permits to equal the 2015 high.
Building permit fees are based primarily on the square feet of the space that is constructed. When
square foot activity increases, building permit revenues also increase. There is also corresponding
increase in 'over-the-counter' permit activity because of the need for new associated electrical,
mechanical and plumbing and fire protection permits.
Building 3-88 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Building Standards
Performance Measures:
4. Total Number of Plan Review Rounds
(Commercial and Residential)
Total Number of Plan Review Rounds
Commercial/ Residential
2500
—
2275
2000
—
1882
1544
1500
1206
1000
609
648
504
soon
*2012
*2013
*2014 2015 2016 **2017 ***Average
* Commercial plan reviews only
**2017 Tota/ is projected based upon 9/7/17pian review data
***Average of2015and 2016 combinedplan reviews
The number of plan review rounds is a metric which directly impacts internal staffing demands and
external consultant staffing requirements. Residential applications may average 11/2 review rounds per
application. It is not unusual for commercial applications to require 10 — 40 review rounds per
application. 2016 commercial applications averaged four review rounds per application.
This metric will take three years to establish trends with a consistent data base. The trend, however,
is clearly up and nothing on the near term or mid-term horizon suggests that our number of projects
and therefore our number review rounds will level off.
Building 3-89 12/04/17
THIS PAGE LER BLANC IMEMIONALLV
OHIO, USA
3-90
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Planning
STATEMENT OF FUNCTIONS
Planning is responsible for managing the City's development process, undertaking plan updates and special studies,
and enforcing the City's codes relative to the built environment. This includes land use planning, zoning reviews, code
enforcement, and support of several boards and commissions. The division is responsible for analyzing the changing
needs of the City and identifying and implementing long range planning objectives that address these needs. This
includes identifying trends that need to be addressed (changes in demographics, shifting market conditions, current
thinking in land planning and urban design, housing needs, etc.) and undertaking the relevant studies or plan updates.
Public engagement is a critical component of these planning processes. All of these activities relate to the following
functional areas: review of development proposals; preparing/updating and implementing the Community Plan;
project analysis; area studies; code enforcement; zoning compliance inspections; land use modeling and impact
analysis; code amendment preparation; and customer service operations. The mission statement is as follows:
Mission Statement
The mission of Planning is to provide professional and technical expertise to guide the land use decisions of public
officials, residents, and the development community. We engage our citizens to establish and realize a long range
vision for Dublin's land use and development character. We facilitate the zoning process through the implementation
of the Community Plan and the administration and enforcement of the City's land use codes.
OBJECTIVES AND ACTIVITIES
• To be responsive to citizens on planning issues and facilitate a citizen participation process.
• To plan the orderly, high quality growth of the city by implementing the Community Plan.
• To assist economic development activities by providing land use/site design support.
• To assist in the coordination and the implementation of the capital improvement program.
• To manage development proposals through the public hearing process.
• To administer development regulations.
• To be responsive to City Council goals.
• To ensure compliance with all orders of City Council, Planning and Zoning Commission, Administrative Review
Team, Board of Zoning Appeals, Architectural Review Board, and various special subcommittees, task forces, and
other groups.
PERSONNEL DATA
2017
2018
POSITION TITLE
CURRENT NUMBER
PROPOSED
Director, Planning
1
1
Planning Manager
1
1
Senior Planner
3
3
Planner II
2
2
Planner I
3
3
Planning Technician
1
1
Code Enforcement Supervisor
1
1
Code Enforcement Officer
2
2
Zoning Inspector
2
2
Administrative Support 3
1
1
Administrative Support 2
1
1
Administrative Support 1
1
1
TOTAL
19
19
PART-TIME/PERMANENT PART-
TIME/SEASONAL STAFF
4
3
Planning Assistant (1)
0
1
Code Enforcement Officer (2)
4
4
TOTAL
NOTES AND ADJUSTMENTS:
(1) One Planning Assistant position eliminated to offset the addition of the Permanent Part-time (PPT) Code
Enforcement Officer position.
(2) PPT Code Enforcement Officer added (20 hrs/week).
Planning 3-91 12/04/17
2018 Operating
Budget - City of Dublin, Ohio
1,963,910
1,977,485
2,088,825
Contractual Services
2016
2017
2017
2018
200,000
622,338
Actual
Budget
Revised Budget
Executive
132,780
115,000
713005 Misc. Contract. Serv.
536
0
Budget
101 General Fund
715001 Communications
5,219
7,500
9,451
7,500
70 Development
480
1,500
146
1,500
716000 Memberships/Subscriptions
Planning
10,000
9,582
10,000
717001 Rents and Leases
2,364
Personal Services
3,798
2,820
Contractual Services Total:
304,489
271,820
701101
Full Time Salaries/Wages
1,209,647
1,299,230
1,299,230
1,382,080
701103
Overtime Wages
13,298
12,500
15,500
12,500
701104
Other Wages
71,337
80,000
80,000
70,000
701201
Employee Benefits
490,351
505,755
505,755
556,885
701204
Uniforms and Clothing
1,854
2,375
4,521
2,810
702000
Training/Travel
42,396
62,300
70,599
62,300
703100
Meeting Expenses
1,100
1,750
1,881
2,250
Personal Services Total:
1,829,984
1,963,910
1,977,485
2,088,825
Contractual Services
712008 Planning Services
237,311
200,000
622,338
358,970
713004 Other Professional Services
49,950
50,000
132,780
115,000
713005 Misc. Contract. Serv.
536
0
801
1,100
715001 Communications
5,219
7,500
9,451
7,500
715003 Printing and Reproductions
480
1,500
146
1,500
716000 Memberships/Subscriptions
8,629
10,000
9,582
10,000
717001 Rents and Leases
2,364
2,820
3,798
2,820
Contractual Services Total:
304,489
271,820
778,896
496,890
Supplies
721001 Office Supplies
6,613
8,000
11,692
8,000
721002 Operating Supplies
3,215
4,000
4,888
4,000
724003 Equipment Maintenance
269
0
0
2,300
Supplies Total:
10,097
12,000
16,580
14,300
Capital Outlay
731000 Furniture/Equipment
750
3,825
5,130
4,000
Capital Outlay Total:
750
3,825
5,130
4,000
Other Charges and Ex
753001 Code Enforcement
6,611
6,500
5,315
3,000
755000 Refunds
50
6,000
6,000
3,000
Other Charges and Ex Total:
6,661
12,500
11,315
6,000
Development Total:
2,151,980
2,264,055
2,789,406
2,610,015
General Fund Total:
2,151,980
2,264,055
2,789,406
2,610,015
3-92
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Development / Planning
BUDGET SUMMARY:
10120720
• Account 701100 provides funding for the staffing reflected in the Personnel Data.
• Account 701104 provides wages for the Planning Assistants.
• Account 702011 includes funding for participating in the Community Development Software Users
Group conference, Planners attending the national and state planning conferences (AICP
certifications), consultants for City Council and Planning and Zoning Commission joint training
sessions, training and certification requirements of the Landscape Architect and Zoning/Landscape
Inspectors, and training and certification requirements for Code Enforcement Officers.
• Account 703100 provides funding for group meetings sponsored by the City and includes resources
for food, beverages, and associated supplies.
• Account 715001 provides funding for postage for all work units located within the 5800 Building.
• Account 712008 provides funding for planning area studies. A majority of the funding (t75%) is
for Phase 3 of the Mobility Plan, Phase 2 of Historic Preservation Planning, and the West portion of
the West Bridge Street Plan. A small balance of funds (t25%) are available for code updates or
other implementation tasks resulting from 2017 projects, and smaller initiatives for 2018.
• Account 713004 provides funding for consultants that support the City's boards and commissions
through the development review process, including architectural consulting services, historic
preservation consulting services, and graphic design consulting services. These services principally
support development and sign approvals in the Bridge Street District.
• Account 716000 provides funding for membership fees such as the APA (state and national) and
ASLA.
• Account 721002 includes funding for office supplies and supplies for specialized presentations.
• Account 753001 provides funding for mowing services and landscape projects under the supervision
of the City's Zoning Inspectors and Code Enforcement Officers. The majority of these costs are
recovered through assessments.
10180720
Account 731000 provides funding for equipment and furniture.
Planning 3-93 12/04/17
THIS PAGE LEFT BLANK INTEMIGNALLV
City o
Dublinf
OHIO, USA
3-94
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation/ Office of the Director
STATEMENT OF FUNCTIONS:
The Department of Parks and Recreation provides direction and oversight to the Divisions of Parks
Operations, Recreation Services, Community Events and Volunteer Services.
OBJECTIVES AND ACTIVITIES
• To provide leadership and direction to the staff within Parks Operations, Recreation Services,
Community Events and Volunteer Services including setting of departmental goals, clear
customer service standards and accountability for achieving these goals and standards.
• To manage all departmental functions and to develop and recommend policies,
procedures and program improvements.
• To ensure the City's goals and strategic objectives are reached in each of the functional
areas in an efficient, effective and responsive manner.
• To provide appropriate learning and development opportunities to employees and employee
teams.
PERSONNEL DATA
2017
2018
POSITION TITLE
CURRENT NUMBER
PROPOSED
Director, Parks and Recreation
1
1
Landscape Architect
1
1
Administrative Support 3
1
1
TOTAL
3
3
NOTES AND ADJUSTMENTS:
Parks & Recreation 3-95 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
40 Parks and Recreation
Office of the Director of Parks and Recreation
Personal Services
701101 Full Time Salaries/Wages
329,283
280,585
280,585
290,290
701103 Overtime Wages
4,101
4,500
4,500
4,500
701201 Employee Benefits
141,198
116,250
116,250
123,145
701204 Uniforms and Clothing
0
500
500
300
702000 Training/Travel
3,590
7,700
7,700
7,700
703100 Meeting Expenses
0
500
2,500
1,500
Personal Services Total:
478,171
410,035
412,035
427,435
Contractual Services
713005 Misc. Contract. Serv.
0
4,500
4,500
4,500
715001 Communications
0
100
100
100
716000 Memberships/Subscriptions
4,555
6,070
6,133
5,990
Contractual Services Total:
4,555
10,670
10,733
10,590
Supplies
721001 Office Supplies
1,142
1,800
2,014
1,800
Supplies Total:
1,142
1,800
2,014
1,800
Other Charges and Ex
751003 Special Projects/Programs
0
5,000
3,000
3,000
Other Charges and Ex Total:
0
5,000
3,000
3,000
Parks and Recreation Total:
483,869
427,505
427,781
442,825
General Fund Total:
483,869
427,505
427,781
442,825
3-96
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation
BUDGET SUMMARY:
10140410
• Account 701100 provides funding for the staffing reflected in the Personnel Data.
• Account 701103 provides for funding of overtime for Administrative Support staff for
meetings, special events and other unexpected circumstances.
• Account 701204 has decreased and provides minimal funding for Landscape Architect for
PPE Replacements and supplies.
• Account 702000 includes the same funding for training for full-time staff to support parks
and recreation which includes education to provide recertification credits for professional
certifications, as well as staff training and development.
• Account 703100 includes increased funding for miscellaneous meetings including Riverside
Park meetings.
• Account 713005 provides funding for parkland fee study for "fee in -lieu of parkland
dedication."
• Account 715001 provides minimal funding for courier service and Fed -ex.
• Account 716000 provides funding for such memberships and renewals as NRPA and OPRA
corporate and individual memberships, Landscape Architect license, Master Specs license
renewal and other staff membership and recertification.
• Account 721001 provides funding for office supplies including printer supplies for landscape
architect.
• Account 751003 includes new funding for park dedications and Parks & Recreation events.
Parks & Recreation 3-97 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
3-98
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Parks Operations
STATEMENT OF FUNCTIONS:
The City of Dublin takes pride in providing its residents and visitors the highest quality public parks
to pursue their active and passive outdoor needs. Parks strives to be both environmentally and
economically sound in its management of public areas including parks, gateways and rights-of-way.
ACCOUNTIVES AND ACTIVITIES:
Parks Operations is committed to maintaining and providing a safe and accessible park system
and will lead efforts for the enhancement and preservation of the parks system.
PERSONNEL DATA
2017
2018
POSITION TITLE
CURRENT NUMBER
PROPO:
Director, Parks Operations
1
1
Operations Administrator
1
1
Nature Education Coordinator (1)
.5
.5
Contract Specialist
1
1
Maintenance Crew Supervisor
7
7
Maintenance Worker
20
20
Administrative Support 2
1
1
TOTAL
31.50
31.50
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker
22
22
TOTAL
22
22
NOTES AND ADJUSTMENTS:
(1) The Nature Education Coordinator position is funded fifty percent (50%) from the Parks
Operations budget and fifty percent (50%) from the Recreation Services budget.
Parks 3-99 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
40 Parks and Recreation
Parks Operations
Personal Services
701101 Full Time Salaries/Wages
2,515,878
2,037,300
2,037,300
2,112,500
701103 Overtime Wages
128,720
95,000
95,000
95,000
701104 Other Wages
620,795
372,400
372,400
372,400
701105 Short Term Disability
10,182
0
0
0
701201 Employee Benefits
1,400,042
1,095,835
1,095,835
1,271,440
701204 Uniforms and Clothing
50,953
44,500
60,033
44,500
702000 Training/Travel
16,780
15,230
15,732
14,210
Personal Services Total:
4,743,350
3,660,265
3,676,300
3,910,050
Contractual Services
713005 Misc. Contract. Serv.
1,007,781
950,000
1,105,240
1,354,810
715001 Communications
46
200
281
200
716000 Memberships/Subscriptions
5,759
3,045
3,224
2,900
717005 Utilities- Other Fuel Types
280,502
300,000
336,499
300,000
Contractual Services Total:
1,294,088
1,253,245
1,445,244
1,657,910
Supplies
721001 Office Supplies
5,948
8,690
9,940
8,690
721002 Operating Supplies
40,833
45,000
51,431
45,750
722001 Reforestation
0
0
177,849
0
724002 Park Maintenance
231,661
150,000
190,852
193,000
724003 Equipment Maintenance
89,327
90,000
94,519
90,000
Supplies Total:
367,768
293,690
524,592
337,440
Capital Outlay
731000 Furniture/Equipment
46,979
65,500
76,299
42,000
734002 Tools
18,687
8,450
8,678
8,000
735001 Cap Impr Land and Land Impr
177,349
20,000
44,412
20,000
Capital Outlay Total:
243,014
93,950
129,389
70,000
Other Charges and Ex
751003 Special Projects/Programs
17,215
8,085
17,805
2,085
Other Charges and Ex Total:
17,215
8,085
17,805
2,085
Parks and Recreation Total:
6,665,436
5,309,235
5,793,329
5,977,485
General Fund Total:
6,665,436
5,309,235
5,793,329
5,977,485
3-100
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Parks Operations
BUDGET SUMMARY:
10140430
• Account 701100 provides funding for staffing reflected in the Personnel Data.
• Account 701104 includes funding for seasonal staffing reflected in the Personnel Data and Notes
and Adjustments.
• Account 701204 provides funding for uniforms for full-time and seasonal staff.
• Account 702000 includes funding for training for full-time staff to support parks operations.
Included is education to provide recertification credits for professional certifications, as well as
pesticide applicator credits, and staff training and development.
• Account 713005 provides funding for contractual services for rights-of-way maintenance,
mulching, and pond maintenance, additional funds for Bridge Street District rights-of-way
maintenance, City building landscape improvements and high visibility rights-of-way landscaped
areas. Increase in funding request is due to Bridge St, US33/270 Interchange maintenance
oblations and rights-of-way landscaping improvements.
• Account 716000 provides funding for such memberships and renewals as commercial drivers'
license, pesticide license renewal, trapping license renewal, and reference materials.
• Account 717005 provides funding for electricity, natural gas and water and sewer charges for
services provided in the City's parks.
• Account 721002 provides funding for supplies such as lumber and hardware, electric and
plumbing supplies, and trash bags.
• Account 724002 provides funding for ball diamond infield materials, sod, grass seed, mulch, and
fertilizer. Increase reflects renovations to Avery ball diamonds 5-9 and current on-going park
maintenance obligations. Funding for snow and ice chemicals was removed from the Forestry
budget account 724002 and re -allocated in Park Operations account 724002.
• Account 724003 provides funding for equipment maintenance and repair, including contingency
work associated with Ballantrae water play area, pond aerators, and irrigation systems.
• Account 734002 provides funding for power tools replacement, crew specific tools and fuel can
replacements.
• Account 751003 provides funding for nature education programs, and dedication
pavers/engraving for the Grounds of Remembrance.
10180430
• Account 731000 includes funding for additional picnic tables, benches and trash cans. Includes
funds new/replacement park signs as needed. Includes replacement of weed trimmers and
blowers. Account 731000 regarding work for the Cemetery was moved into the Cemetery Budget
(Fund 261) under account 724003.
• Account 735001 includes funding for continued expansion of in -ground irrigation on athletic
fields, replacement aerators at Wedgewood Hills and Wyandotte Woods Parks. Account 735001
regarding work for the Cemetery was moved into the Cemetery Budget (Fund 261) under
account 724001.
Parks 3-101 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
3102
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Parks Operations/Horticulture
STATEMENT OF FUNCTIONS:
The City of Dublin takes pride in providing its residents and visitors the highest quality public parks
to pursue their active and passive outdoor needs. Parks strives to be both environmentally and
economically sound in its management of public areas including parks gateways and rights-of-way.
OBJECTIVES AND ACTIVITIES:
Horticulture is responsible for the maintenance and enhancement of a variety of distinctive
landscape features and natural areas within our expansive park system.
PERSONNEL DATA
POSITION TITLE
City Horticulturist
Assistant Horticulturist
TOTAL
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
NOTES AND ADJUSTMENTS:
2017 2018
CURRENT NUMBER PROPO:
1 1
6 6
7 7
18 18
18 18
Parks/Horticulture 3-103 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
40 Parks and Recreation
Horticulture
Personal Services
701101 Full Time Salaries/Wages
0
396,660
396,660
405,660
701103 Overtime Wages
0
25,000
25,000
25,000
701104 Other Wages
0
230,600
227,100
230,600
701201 Employee Benefits
0
242,415
242,415
243,095
701204 Uniforms and Clothing
0
6,380
9,880
17,470
702000 Training/Travel
0
10,425
10,425
10,425
Personal Services Total:
0
911,480
911,480
932,250
Contractual Services
713005 Misc. Contract. Serv.
0
100,000
100,000
100,000
716000 Memberships/Subscriptions
0
1,650
1,650
2,005
Contractual Services Total:
0
101,650
101,650
102,005
Supplies
721002 Operating Supplies
0
6,500
6,500
6,500
724002 Park Maintenance
0
64,500
64,500
64,500
724003 Equipment Maintenance
0
2,500
2,500
2,500
Supplies Total:
0
73,500
73,500
73,500
Capital Outlay
731000 Furniture/Equipment
0
5,100
5,100
4,600
734002 Tools
0
7,500
7,500
7,500
735001 Cap Impr Land and Land Impr
0
100,000
100,000
100,000
Capital Outlay Total:
0
112,600
112,600
112,100
Other Charges and Ex
751003 Special Projects/Programs
0
26,000
26,000
28,500
Other Charges and Ex Total:
0
26,000
26,000
28,500
Parks and Recreation Total:
0
1,225,230
1,225,230
1,248,355
General Fund Total:
0
1,225,230
1,225,230
1,248,355
3-104
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Parks Operations/Horticulture
BUDGET SUMMARY:
10140433
• Account 70110 provides funding for staffing reflected in the Personnel Data.
• Account 701204 provides funding for uniforms for full-time and seasonal staff. Increase over
prior year reflects actual costs. The prior year was the first year the Horticulture and
Forestry work units were broken -out of Parks Operations, and some line items were
originally budgeted too low.
• Account 702000 provides funding for training for full-time staff to support horticulture
operations. Included is education to provide recertification credits for professional
certifications, as well as pesticide applicator credits, and staff training and development.
• Account 713005 provides funding for contractual services for arborist work and ecological
assessments.
• Account 716000 provides funding for such memberships and renewals as pesticide license
renewal, arborist license renewal, American Horticulture Society membership, and reference
materials.
• Account 721002 provides funding for irrigation system supplies and greenhouse supplies.
• Account 724002 provides funding for bed renovations and mulching in parks.
• Account 724003 provides funding for equipment maintenance and repair of chainsaws,
trimmers etc.
• Account 751003 provides funding Earth Day Activities, Legacy Tree Program, Legacy Bench
Program, Christmas tree and seasonal decorations for the Historic District.
10180433
• Account 731000 provides funding for equipment such as chainsaws, backpack sprayers,
specific tools, tool box and cart.
• Account 734002 provides funding for small tools such blades, pruners, drills, wheelbarrows,
pole saws, etc.
• Account 735001 includes funding for additional trees and shrubs, historic Dublin planters,
and prairie seed.
Parks/Horticulture 3-105 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
3106
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Parks Operations/ Forestry
STATEMENT OF FUNCTIONS:
The City of Dublin takes pride in providing its residents and visitors the highest quality public parks
to pursue their active and passive outdoor needs. Parks strives to be both environmentally and
economically sound in its management of public areas including parks, gateways and rights-of-way.
OBJECTIVES AND ACTIVITIES:
Forestry is responsible for the beautification and safe environment for the public within the
rights-of-way strategic planning, establishment and maintenance of Dublin's urban tree
resource.
PERSONNEL DATA 2017 2018
POSITION TITLE CURRENT NUMBER PROPOS
City Forester 1 1
Assistant Forester 5 5
TOTAL 6 6
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker 10 10
TOTAL 10 10
NOTES AND ADJUSTMENTS:
Parks/Forestry 3-107 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
40 Parks and Recreation
Forestry
Personal Services
701101 Full Time Salaries/Wages
0
360,325
360,325
362,100
701103 Overtime Wages
0
25,000
25,000
25,000
701104 Other Wages
0
186,765
186,765
188,425
701201 Employee Benefits
0
224,470
224,470
226,645
701204 Uniforms and Clothing
0
6,190
6,190
11,200
702000 Training/Travel
0
14,160
14,160
13,915
Personal Services Total:
0
816,910
816,910
827,285
Contractual Services
713005 Misc. Contract. Serv.
0
80,000
80,000
80,000
716000 Memberships/Subscriptions
0
2,570
2,570
2,545
Contractual Services Total:
0
82,570
82,570
82,545
Supplies
721002 Operating Supplies
0
4,100
4,100
4,100
724002 Park Maintenance
0
56,220
56,220
45,050
724003 Equipment Maintenance
0
2,000
2,000
1,500
Supplies Total:
0
62,320
62,320
50,650
Capital Outlay
731000 Furniture/Equipment
0
6,600
6,600
4,125
734002 Tools
0
7,000
7,000
7,000
735001 Cap Impr Land and Land Impr
0
92,500
92,500
97,500
Capital Outlay Total:
0
106,100
106,100
108,625
Other Charges and Ex
751003 Special Projects/Programs
0
1,750
1,750
1,250
Other Charges and Ex Total:
0
1,750
1,750
1,250
Parks and Recreation Total:
0
1,069,650
1,069,650
1,070,355
General Fund Total:
0
1,069,650
1,069,650
1,070,355
3-108
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Parks Operations/ Forestry
BUDGET SUMMARY:
10140434
• Account 701100 provides funding for staffing reflected in the Personnel Data.
• Account 701103 provides funding for seasonal maintenance workers.
• Account 701204 provides funding for uniforms for full-time staff.
• Account 702000 includes funding for training for full-time staff to support forestry operations.
Included is education to provide recertification credits for professional certifications, as well
as pesticide applicator credits, and staff training and development.
• Account 713005 provides funding for contractual services for arborist work and large tree
pruning and removal.
• Account 716000 provides funding for such memberships and pesticide license renewal,
arborist license renewal, and reference materials.
• Account 721002 provides funding for supplies needed for irrigation, staking, and EAB
injections.
• Account 724002 provides funding for stump grinding, soil, mulch, tree injections, and grass
seed. Funding for snow and ice chemicals were removed from the Forestry budget account
724002 and re -allocated to the Park Operations account 724002.
• Account 724003 provides funding for equipment maintenance and repair.
• Account 751003 provides funding for Arbor Day trees.
10180434
• Account 731000 includes funding for replacement of weed trimmers and blowers.
Added funds for Arbor Jet air gun for tree injections and additional cabinets for storage.
• Account 734002 provides funding for small tools such ladders, blades, pruners,
wheelbarrows, pole saws, watering supplies etc.
• Account 735001 includes funding for continued replacement trees and annuals.
Parks/Forestry 3-109 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
3110
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Volunteer Resources
STATEMENT OF FUNCTIONS
Volunteer Resources supports the achievement of meaningful, inclusive community engagement
through innovative service opportunities that support and enhance City services and Dublin's
quality of life.
To provide a comprehensive, citywide volunteer program, to allow citizens an opportunity
for service within their community.
To continue to be recognized as a national model for engaging citizens in an effective
community and government involvement with committed passionate community members
and staff leadership.
To operate under the following values:
Belonaina - Fostering a sense of community belonging.
Enaaaina - Engaging residents in city government to build relationships and
leadership.
Enriching - Enriching people's lives through service.
Outstanding - Innovation and recognition.
Learning - Emphasis on learn -and -serve programming, focusing on local government
learning.
Developing - Building special connections with youth.
Supportina - Developing fiscally responsible opportunities for enhancing City services
and the community's quality of life.
Connecting — In partnership with Economic Development and Events sponsorships,
help to connect Dublin businesses to the community increasing their role of corporate
citizenship/resident and potential long term commitment to Dublin.
PERSONNEL DATA
POSITION TITLE
Director of Volunteer Resources (1)
Volunteer Administrator (1)
Administrative Support II
Volunteer Resources Coordinator (2)
TOTAL
PART-TIME/SEASONAL STAFF
Seasonal Worker (2)
Intern
TOTAL
NOTES AND ADJUSTMENTS:
2017 2018
CURRENT NUMBER PROPOS
1 1
0 1
2 3
1 1
2 1
(1) Reclassify the Volunteer Administrator to the Director of Volunteer Resources and implement
recommendations of the 2017 Classification Plan Study.
(2) PT Seasonal Worker to be re -allocated as one FT Volunteer Resources Coordinator.
Volunteer Resources 3-111 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
40 Parks and Recreation
Volunteer Services
Personal Services
701101 Full Time Salaries/Wages
133,659
143,640
143,640
197,050
701103 Overtime Wages
2,341
2,350
3,200
3,000
701104 Other Wages
24,164
37,100
36,250
12,510
701201 Employee Benefits
45,986
48,640
48,640
75,885
701204 Uniforms and Clothing
282
2,400
2,400
400
702000 Training/Travel
1,365
4,100
4,100
3,000
703100 Meeting Expenses
1,354
2,500
2,500
2,250
Personal Services Total:
209,152
240,730
240,730
294,095
Contractual Services
713004 Other Professional Services
8,920
14,800
15,022
12,000
715002 Advertising
0
800
800
800
715003 Printing and Reproductions
4,179
6,500
6,500
4,000
716000 Memberships/Subscriptions
191
500
500
500
717001 Rents and Leases
1,100
1,500
1,500
1,500
Contractual Services Total:
14,390
24,100
24,322
18,800
Supplies
721001 Office Supplies
913
2,200
2,510
2,500
721002 Operating Supplies
1,500
8,000
9,717
8,000
Supplies Total:
2,412
10,200
12,227
10,500
Other Charges and Ex
751003 Special Projects/Programs
11,231
16,000
16,499
18,100
Other Charges and Ex Total:
11,231
16,000
16,499
18,100
Parks and Recreation Total:
237,185
291,030
293,778
341,495
General Fund Total:
237,185
291,030
293,778
341,495
3-112
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks and Recreation / Volunteer Resources
BUDGET SUMMARY:
10110420
• Account 701101 provides funding for full-time staffing reflected in the Personnel Data.
• Account 701103 provides overtime funding to supervise volunteer service projects, many of
which take place on weekends and during evening hours.
• Account 701104 provides funding for as seasonal staff intern.
• Account 701204 provides funding to uniform the increasing amount of volunteers who are
serving in city buildings or in community on a regular basis; need to be identified by role.
This is not special event -related.
• Account 713004 reflects a decrease in requested funds. This line provides funding for
necessary background checks for all volunteer positions, and specialized volunteer training
such as CPR/First Aid, bike safety trainings, Community Service Officer backgrounds.
Backgrounds are completed every five years; 2018 marks the first year of decreased need in
the city-wide rollout.
• Account 715003 provides funding for printing needs such as training manuals; signage and
posters; identification badges, cards and specialty papers; photography and miscellaneous
printing/copying needs.
• Account 717001 provides for any needed rental items (such as portable restrooms) for parks
and art installation projects.
• Account 721002 provides funding for operating supplies such as safety lights, protective
gloves/goggles, identification badge materials, first aid supplies and other necessary supplies
for volunteer projects. Increase necessary for materials in new and growing programs to
emphasize safety.
• Account 751003 provides funding for citywide volunteer and corporate volunteer recognition
presentations, programs and award items; teen service support; program support and
promotion, and volunteer on-site event management needs.
• Account 751003 contains a $2,100 transfer from what was previously in the Division of
Community Relations for Martin Luther King, Jr. Day expenses (community celebration
sponsorship, Sunday Supper and volunteer project support).
Volunteer Resources 3-113 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Volunteer Resources
PERFORMANCE MEASURES:
1) Dollar Value of a Volunteer Hour
City of Dublin
Estimated City of Dublin volunteer
hours per year average 43,000
National value: $23.56 per hr*
$1,013,080 ($23.56 x 43,000 hrs)
for Dublin OH
State value: $22.06 per hr*
$948,580 ($22.06 x 43,000 hrs) for
Dublin OH
*figures from The Independent Sector/Bureau of Labor Statistics
Industry standard figures are used in the above table. Customarily, the field of volunteer
administration utilizes the national figure of $23.56 per volunteer hour. The Independent
Sector/Bureau of Labor Statistics updates the figures regularly based on national labor statistic
research.
2) Percent of City Programs Utilizing Volunteer Services: 100%
Of the eight departments that make up the City of Dublin (based on the organization chart) all
eight departments utilize City volunteers.
Volunteer Resources 3-114 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Information Technology
STATEMENT OF FUNCTIONS:
Mission Statement: Enabling our customers to meet the needs and desires of the community by optimizing the use
of appropriate and forward thinking technology solutions that are aligned with citywide goals and objectives.
The administration of the City's information technology is the responsibility of the Chief Information Officer. This
involves planning, maintaining, developing, overseeing and managing the City's local area and wide area networks,
wireless access, the IBM iSeries Systems, all personal computers, printers, copiers, servers, data storage, security,
the Citywide telephone system, mobile phones, mobile devices, and any other technology related issue. IT must
also enhance and promote the utilization of technology so that city operations realize the benefits of using technology
as a tool. On a citywide basis technology is analyzed to determine how it could affect improvements in productivity
and decision-making, increase staff and citizen safety, and enhancements to all City services. This function continues
to grow with the expectation of efficiencies and innovation that technology can provide to meet City needs. The
ultimate goal of Information Technology is to continually strive towards improving our quality of service and value
to the organization and to be viewed as a business partner with other City work units.
• Provide vision, leadership and direction for evaluating and re-evaluating current and emerging technologies and
implementing cost-effective technology solutions.
• Enhance services to the entire Dublin community through the appropriate and proactive use of technology.
• Provide a reliable infrastructure/network to effectively and efficiently use technologies.
• Provide timely and efficient technical support to all work units.
• Become a business enabler and partner with work units by assisting them in operational improvements, through
an understanding of their business processes and needs and managing the implementation of technology
solutions to meet those needs.
• Provide comprehensive project management services for implementing technology solutions, including
procurement, contract negotiations, professional services, software integration and project status reporting.
• To provide technology solutions that meet overall City objectives.
• Develop and retain motivated, competent staff to meet these business objectives.
• Maintain and manage the Dublink Fiber Optics Conduit System and the Dublink 100gbps Transport Network in
coordination with Economic Development.
PERSONNEL DATA
2017
2018
POSITION TITLE
CURRENT NUMBER
PROPOSED
Chief Information Officer
1
1
IT Director
1
1
Data Manager (1) (2)
0
1
Geographic Info Systems (GIS) Administrator (2)
1
0
Senior Data Analyst (1)(2)
0
2
Senior GIS Analyst (2)
2
0
Support Services Administrator
1
0
Support Services Analyst
2
3
Network Operations Manager
1
1
Information Technology Project Leader
2
3
Network Engineer (1)
2
2
Software Application Specialist
1
0
Administrative Support 3
1
1
TOTAL
15
15
PART-TIME/SEASONAL STAFF
Intern (GIS)
1
1
Intern (Support Services)
3
3
TOTAL
4
4
NOTES AND ADJUSTMENTS:
(1) Implements upgrades in classifications associated pay grades and title changes based upon 2017 Classification
Plan Study.
(2) Shift of GIS to more of a Data Management focus combined with GIS.
Info Tech 3-115 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
60 Information Technology
Personal Services
701101 Full Time Salaries/Wages
1,070,755
1,210,315
1,210,315
1,266,830
701103 Overtime Wages
20,719
21,000
21,000
21,000
701104 Other Wages
44,306
57,240
57,240
57,240
701201 Employee Benefits
460,589
546,875
546,875
590,585
702000 Training/Travel
27,641
46,880
47,390
46,880
Personal Services Total:
1,624,011
1,882,310
1,882,820
1,982,535
Contractual Services
713004 Other Professional Services
777,583
1,051,135
1,402,804
887,615
715001 Communications
579,728
471,000
541,098
628,360
716000 Memberships/Subscriptions
1,786
2,200
2,200
2,000
717001 Rents and Leases
87,962
88,250
88,500
100,975
Contractual Services Total:
1,447,060
1,612,585
2,034,602
1,618,950
Supplies
721001 Office Supplies
2,809
4,000
4,790
3,000
721002 Operating Supplies
160,454
170,000
172,289
186,000
724003 Equipment Maintenance
1,028,013
1,150,000
1,146,141
1,412,480
Supplies Total:
1,191,276
1,324,000
1,323,220
1,601,480
Capital Outlay
731000 Furniture/Equipment
1,490
1,000
1,000
1,000
Capital Outlay Total:
1,490
1,000
1,000
1,000
Information Technology Total:
4,263,836
4,819,895
5,241,642
5,203,965
General Fund Total:
4,263,836
4,819,895
5,241,642
5,203,965
3-116
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
3na
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Court Services
STATEMENT OF FUNCTIONS:
Court Services serves as the judicial branch of the City. Court Services is responsible for
monitoring all court operations including the collection of fines, preparing the court docket, and
processing all parking, traffic, and criminal citations. As a sentencing alternative, Adult Probation,
Adult and Juvenile Diversion, Adult and Juvenile Traffic Diversion, and Provided No Conviction
programs are offered. Court Services is also responsible for implementing and operating the
City's Records Management Program, which includes both on and off-site central storage,
destruction of records in accordance with the City of Dublin's retention schedule and document
imaging services.
OBJECTIVES AND ACTIVITIES:
• To provide the highest level of quality service to our customers, both internal and external.
• To enforce court orders.
• To maintain high levels of accuracy on all court records.
• To effectively administer the adult probation, adult and juvenile diversion, juvenile traffic
diversion, and the provided no convictions programs.
• To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases
and in processing court documents.
• To effectively monitor all sentencing alternatives cases for compliance with court orders.
• To maintain harmonious relations between the Magistrates, the Prosecutors, the Police
and the Court staff in order to better serve the public.
• To maintain secure and orderly courtroom operations.
• To provide information and outreach about the criminal justice system to the public.
PERSONNEL DATA
POSITION TITLE
Director of Court Services (1)(2)
Court Administrator (1)(2)
Community Justice Officer
Court Clerk
Administrative Support 2 (2)
TOTAL
2017 2018
CURRENT NUMBER PROPOS
0
.5
.5
0
1
1
1
1
.75
.75
3.25
3.25
NOTES AND ADJUSTMENTS:
Court Services also performs the additional duties of Records Management to comply with
conditions set forth in the Ohio Revised Code. Salaries, wages and benefits have been allocated
to Court Services and Records Management for each position as follows:
(1) Reclassifies the Court Administrator to a Director of Court Services and implements
recommendations of 2017 Classification Plan Study
(2) Allocates fifty percent (50%) to Court Services and fifty percent (50%) to Records
Management.
(3) Allocates seventy-five percent (75%) to Court Services and twenty-five percent (25%) to
Records Management
Court 3-119 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
10 City Manager
Court Services
Personal Services
701101 Full Time Salaries/Wages
180,285
221,235
219,035
205,300
701103 Overtime Wages
1,287
1,000
3,200
3,500
701201 Employee Benefits
69,199
88,575
88,575
66,240
702000 Training/Travel
2,462
3,000
3,000
3,000
Personal Services Total:
253,233
313,810
313,810
278,040
Contractual Services
713002 Legal Services
1,674
3,200
3,200
4,600
713004 Other Professional Services
68,979
79,500
90,098
83,000
713005 Misc. Contract. Serv.
9,319
11,000
11,000
11,000
715001 Communications
0
3,000
3,000
3,000
716000 Memberships/Subscriptions
611
685
685
685
Contractual Services Total:
80,584
97,385
107,983
102,285
Supplies
721001 Office Supplies
2,170
2,500
2,500
2,500
721002 Operating Supplies
10,403
8,000
11,097
8,000
724003 Equipment Maintenance
260
300
300
300
Supplies Total:
12,833
10,800
13,897
10,800
City Manager Total:
346,649
421,995
435,690
391,125
General Fund Total:
346,649
421,995
435,690
391,125
3-120
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Court Services
BUDGET SUMMARY:
10110150
• Account 701100 provides funding for the staffing reflected under Personnel Data.
• Account 701103 provides funding for overtime due to Court on Tuesday afternoons and
special events.
• Account 702000 provides funding for staff training and conferences.
• Account 713002 provides funding for services provided by the Delaware County
Prosecutor's Office, the Franklin County Public Defender's Office and Union County Public
Defender's Office.
• Account 713004 includes funds for prisoner boarding and medical services at the Franklin
County Jail, the City's share of the Franklin County Municipal Court's operational costs,
interpreter's fees, domestic violence advocate fees and fees for use of a full time
Magistrate.
• Account 713005 provides funding for witness fees and bank fees for accepting credit
cards.
• Account 721002 provides funding for specific supplies that are necessary to court
operations such as court pockets, citations and criminal complaint forms.
Court 3-121 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Court Services
Performance Measures:
1. Percent of Juveniles Successfullv ComDletinE Diversion Program:
This measure is reflective of the percentage of juveniles who completed all of the required
conditions of the diversion program and did not re -offend during the 6 months the case remained
open. It is also used as a benchmark to ensure that the City is providing the appropriate level of
client -service.
Percent of Juveniles Successfully Completing Diversion
Program 2011-2017
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 7 Year
YTD* Avg.
*2017 YTD rate as of June 30, 2017
Court 3-122 12/04/17
` 86%
90%
76
80%
70%
60%
50%
40%
^
30%
`
20%
10%
0%
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 7 Year
YTD* Avg.
*2017 YTD rate as of June 30, 2017
Court 3-122 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Records Management
STATEMENT OF FUNCTIONS:
Records Management was established to maintain efficient methods for storage and retrieval of
documents and to eliminate the unnecessary retention of obsolete records. As part of Records
Management, a central storage facility was created to reduce the amount of prime office space being
utilized by active and inactive records. Operated by Court Services, the central storage facility allows
for active and inactive records to be examined, archived and/or scheduled for destruction in
accordance with the procedures established in the Ohio Revised Code and standards accepted by the
City of Dublin Records Commission. Records Management also supervises document imaging services.
OBJECTIVES AND ACTIVITIES:
To provide the highest level of quality service to our customers, both internal and external.
To continue to develop and implement Records Management policies to provide consistency
in maintaining records for the City of Dublin.
To continue to scan documents for accessibility, archival and historical purposes.
To effectively administer a central storage facility for archival of active and inactive records
and the scheduled destruction of obsolete records.
To assist all City work units in maintaining records in accordance with Ohio Revised Code and
standards accepted by the City of Dublin Records Commission.
PERSONNEL DATA 2017 2018
POSITION TITLE CURRENT NUMBER PROPOSED
Director of Court Services(1)(2) 0 .5
Court Administrator (1) .5 0
Administrative Support 2 (1) .25 .25
TOTAL .75 .75
PERMANENT PART-TIME/SEASONAL STAFF
Records Retention Technician 1 1
TOTAL 1 1
NOTES AND ADJUSTMENTS:
(1) The Court Administrator allocates fifty percent (50%) of their time to Records Management, and
the Administrative Support 2 allocates twenty-five (25%) of their time to Records Management.
(2) Reclassifies the Court Administrator to Director of Courts Administration and implements the
2017 Classification Plan Study recommendations.
Records Mgmt 3-123 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
101 General Fund
10 City Manager
Records Management
Personal Services
701101 Full Time Salaries/Wages
82,287
85,765
85,765
95,020
701103 Overtime Wages
334
500
500
500
701201 Employee Benefits
32,115
31,445
31,445
34,220
702000 Training/Travel
20
500
500
500
Personal Services Total:
114,756
118,210
118,210
130,240
Contractual Services
713004 Other Professional Services
19,444
25,000
25,000
25,000
713005 Misc. Contract. Serv.
4,922
5,000
5,000
6,000
716000 Memberships/Subscriptions
195
600
600
600
Contractual Services Total:
24,560
30,600
30,600
31,600
Supplies
721001 Office Supplies
2,202
2,000
2,000
2,000
724003 Equipment Maintenance
2,803
3,500
3,500
3,500
Supplies Total:
5,005
5,500
5,500
5,500
City Manager Total:
144,321
154,310
154,310
167,340
General Fund Total:
144,321
154,310
154,310
167,340
3-124
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Records Management
BUDGET SUMMARY:
10110160
• Account 701100 provides funding for staffing allocations as provided under the Personnel Data -
Notes and Adjustments section.
• Account 713004 provides funding for the scanning of permanent records and frequently accessed
records.
• Account 724003 provides funding for maintenance contracts for software and two microfilm
readers.
• Account 713005 provides funding for off-site records storage for microfilmed originals and
historical paper documents, and on-site records destruction.
Records Mgmt 3-125 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Records Management
Performance Measures:
1. Annual Records Requests Located in Justice Center:
Annual Records Requests Located in Justice
Center
178
168
180 157
160 145 136 141
140
120
100
80
60
40
20
0
2011 2012 2013 2014 2015 2016
* 2017 YTD as of June 30, 2017
71
2017
YTD*
2. Percent of Records Stored in City Storage Facility Destroyed as Scheduled:
This measure reflects the percentage of cubic foot boxes in storage at the Justice Center that
are destroyed each year according to the City's records retention schedule. Retaining records
beyond their retention date can create unnecessary storage issues as well as potential liability
issues.
Percentage of Records Stored in City Storage Facility
Destroyed as Scheduled
.00% 100% 100% 100% 100% 100% 100%
100% i
90%
80% /
70%
60% /
50%
40% f
30% /
20%
10%
0%
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017*
* Only includes records stored in Justice Center, not those held by individual employees
** FY 2017 as of June 30, 2017
Records Mgmt 3-126 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Street and Utilities Operations
Street and Utilities Operations is the direct responsibility of the Director of Street & Utilities
Operations, who reports to the Director of Public Works. Minor repairs and maintenance to the City's
streets are charged to this program as are snow and ice removal operations. Guardrail
repair/replacement (as a result of accidents), street sign maintenance, pavement marking
maintenance, and support to special events are also charged to this program.
OBJECTIVES AND ACTIVITIES
• Provide well-maintained streets and rights-of-way ensuring safe travel and enhancing the
aesthetics of the City.
• Sweep all City streets five times per year to enhance the neighborhoods and construction
areas.
• Ensure work is performed in a cost effective manner. Evaluate the costs of performing
activities with in-house staff and outsourcing.
• Plan, coordinate, and execute involvement with special events activities in a professional and
economical manner.
• To provide well-maintained streets that are clearly signed and marked.
PERSONNEL DATA
POSITION TITLE
Director, Street & Utilities Operations (1)
Operations Administrator (2)
Maintenance Crew Supervisor (3)
Maintenance Worker (4)
Administrative Support 2 (5)
TOTAL
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker (4)
TOTAL
2017 2018
CURRENT NUMBER PROPOS
.50
.50
1.45
1.45
2.70
2.70
16
18
1.25
1.25
21.90
23.90
6 4
6 4
NOTES AND ADJUSTMENTS:
(1) The Director's wages are allocated fifty percent (50%) to this fund, twenty-five percent (25%) to Solid
Waste and twenty-five percent (25%) to the Sewer Fund.
(2) Forty-five (45%) of one Operations Administrator position is allocated to this fund, forty-five (45%) to
the Sewer Fund, and ten (10%) to the Water Fund. Fifty percent (50%) of two other Operations Administrator
positions are allocated to this fund and fifty percent (50%) to the Solid Waste Fund.
(3) Four Maintenance Crew Supervisor positions are allocated to multiple budgets, including the Street & Utilities
Operations Fund, Solid Waste, and the Water and Sewer Funds. The positions are allocated to this fund as
follows: 100%, 100%, 50%,20%.
(4) Requesting addition of 2 Maintenance Workers in lieu of 3 Seasonal Maintenance Workers. 2 Seasonal
Maintenance Worker positions were eliminated from Street and Utilities Operations and 1 from Solid Waste.
(5) Fifty percent (50%) of one Administrative Support 2 position is allocated to this budget and fifty percent
(50%) to the Solid Waste Fund. Seventy five percent (75%) of one Administrative Support 2 is allocated to this
budget and twenty five percent (25%) is allocated to the Solid Waste Fund.
Street Mtc 4-1 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
201 Street Maintenance and Repair
30 Public Works
Street and Utilities Operations
Personal Services
701101 Full Time Salaries/Wages
1,178,857
1,260,865
1,260,865
1,352,995
701103 Overtime Wages
99,262
140,000
140,000
140,000
701104 Other Wages
157,157
135,720
135,720
116,230
701201 Employee Benefits
620,590
747,970
747,970
769,955
701204 Uniforms and Clothing
17,273
21,765
22,514
21,750
702000 Training/Travel
8,827
24,220
24,220
22,040
Personal Services Total:
2,081,965
2,330,540
2,331,289
2,422,970
Contractual Services
711002 Repair Services
11,988
0
3,882
0
713005 Misc. Contract. Serv.
79,123
116,000
149,326
121,000
715001 Communications
0
100
100
100
716000 Memberships/Subscriptions
1,060
1,660
1,660
1,260
717001 Rents and Leases
4,099
4,300
4,300
4,300
Contractual Services Total:
96,270
122,060
159,268
126,660
Supplies
721001 Office Supplies
3,940
4,400
4,669
4,400
721002 Operating Supplies
49,596
97,000
102,825
97,000
723001 Street Salt
262,347
615,655
1,049,267
615,385
723006 Special Events
2,856
3,000
3,142
3,000
724003 Equipment Maintenance
435
2,000
2,000
2,000
725002 Signs
90,755
170,000
264,257
120,000
Supplies Total:
409,929
892,055
1,426,161
841,785
Capital Outlay
731000 Furniture/Equipment
0
1,500
3,000
1,500
734002 Tools
1,784
6,300
6,300
6,300
Capital Outlay Total:
1,784
7,800
9,300
7,800
Public Works Total:
2,589,948
3,352,455
3,926,018
3,399,215
Street Maintenance and Repair Total:
2,589,948
3,352,455
3,926,018
3,399,215
mi
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Street and Utilities Operations
BUDGET SUMMARY:
20170330
• Account 701100 provides funding for the staffing reflected in the Personnel Data and Notes and
Adjustments.
• Account 701104 includes funding for seasonal staff.
• Account 702000 includes funding for training.
• Account 701204 provides funding for necessary uniforms and clothing including boots, gloves,
rain gear, and rental uniforms.
• Account 713005 provides funding for contracted street sweeping, storm sewer contingency, mail
box repairs, asphalt repairs, and the repairs of guardrails due to accidents.
• Account 716000 includes funding for memberships in the American Public Works Association, the
Ohio Certified Public Manager's Association, and other miscellaneous memberships.
• Account 721002 includes funding for operating supplies such as cold mix, hot mix, gravel, crack
sealing materials, curb and catch basin repair supplies, and construction materials.
• Account 723001 provides funding for the City's annual purchase of street salt and liquids.
• Account 725002 provides funding for materials and supplies for the City's sign shop including the
street sign replacement program. This also includes materials and supplies for the HP Latex
Printer.
20180330
• Account 731000 provides funding for miscellaneous equipment or furniture.
• Account 734002 provides funding for miscellaneous tools.
Street Mtc 4-3 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
OHIO, USA
4-4
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Engineering / Transportation Traffic Signals and Street Lights
STATEMENT OF FUNCTION
This program is responsible for installing, repairing, and maintaining all traffic signals, traffic control
signs, and street lights within the public right-of-way, and maintaining all pavement markings such
as crosswalk lines, stop bars, center lines and school zone markings. Also included within this
budget is emergency warning siren maintenance, maintenance of school zones and flashers, and
pedestrian crossings.
To provide well-maintained electrical assets for public health and safety.
NOTES AND ADJUSTMENTS:
There are no personnel assigned to this budget. Expenses reflected in this account are for work
completed by the Electrical Crew. The Electrical Crew's positions are reflected in the Engineering
Work Unit.
Pub Works/Engineering 4-5 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
201 Street Maintenance and Repair
30 Public Works
Transportation - Traffic Signals and Street Lights
Contractual Services
713004 Other Professional Services
132,402
125,000
125,000
125,000
717005 Utilities- Other Fuel Types
18,228
28,000
34,609
28,000
Contractual Services Total:
150,630
153,000
159,609
153,000
Supplies
721002 Operating Supplies
0
2,500
2,500
2,500
724001 General Maintenance
142,184
190,000
284,463
190,000
724003 Equipment Maintenance
0
1,000
1,000
1,000
Supplies Total:
142,184
193,500
287,963
193,500
Capital Outlay
731000 Furniture/Equipment
0
11,000
11,000
11,000
734002 Tools
1,663
2,500
2,500
5,000
Capital Outlay Total:
1,663
13,500
13,500
16,000
Public Works Total:
294,477
360,000
461,072
362,500
Street Maintenance and Repair Total:
294,477
360,000
461,072
362,500
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Engineering / Transportation Traffic Signals and Street Lights
BUDGET SUMMARY:
20170320
• Account 713004 provides funding for contracted long -line and short -line pavement marking
program.
• Account 717005 provides funding for utilities for operation of traffic signals.
• Account 724001 provides funding for signal head replacements, router for remote
communications with traffic signals, and other traffic signal and illuminated street sign repair
and maintenance.
• Account 734002 provides funding for hammers, drills, measuring tapes, and miscellaneous
hand tools.
20180320
• Account 73100 provides funding to set-up anew cage area with shelving, workbench, and
bins.
Pub Works/Engineering 4-7 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
48
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works /Engineering / Highway Maintenance
STATEMENT OF FUNCTIONS
This program is identical to the street maintenance program as outlined in the street maintenance
section, except this covers work performed on the various state highways located within the City.
The monies utilized for this section are from the State Highway Maintenance Improvements Fund
which is generated by motor vehicle registration fees and gasoline tax revenues, and can only be
spent for this limited purpose.
NOTES AND ADJUSTMENTS:
There are no personnel assigned to the Highway Maintenance budget.
Pub Works / Engineering / Highway 4-9 12/05/16
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
202 State Highway
20 Finance
Transfers/Advances
741000 Transfers Expense
25,000
25,000
25,000
25,000
742000 Advances Expense
0
0
0
200,000
Transfers/Advances Total:
25,000
25,000
25,000
225,000
Finance Total:
25,000
25,000
25,000
225,000
30 Public Works
Contractual Services
713004 Other Professional Services
22,450
0
0
0
717005 Utilities- Other Fuel Types
24,318
35,000
43,839
35,000
Contractual Services Total:
46,768
35,000
43,839
35,000
Capital Outlay
735006 Cap Impr Str Maint Proj
627,195
0
1,400
0
Capital Outlay Total:
627,195
0
1,400
0
Public Works Total:
673,963
35,000
45,239
35,000
70 Development
Transfers/Advances
742000 Advances Expense
0
200,000
200,000
0
Transfers/Advances Total:
0
200,000
200,000
0
Development Total:
0
200,000
200,000
0
State Highway Total:
698,963
260,000
270,239
260,000
4-10
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Engineering / Highway Maintenance
BUDGET SUMMARY:
20296290/20297290
• Account 741000 and 742000 provide funding for necessary transfers to general obligation
bond retirement, and advances as necessary.
20270320
• Account 717005 provides funding for the cost of utilities related to the operation of traffic
signals that are located on State highways.
Pub Works / Engineering / Highway 4-11 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
4-12
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Community Recreation Center — Facilities
STATEMENT OF FUNCTIONS
The Facilities Work Unit is charged with protecting the City's investment in the Community
Recreation Center (DCRC) by ensuring that both the appearance and functions are preserved.
This is accomplished by adhering to proper preventive maintenance programs, performing repairs
in a professional manner and as quickly as possible, maintaining a safe and clean environment
for building occupants and visitors, and by seeking the most efficient utilization of space and
energy resources.
To establish and implement a proactive preventive maintenance program.
To perform regular inspections of facilities and equipment.
To provide custodial services, utilizing green cleaning practices to the extent possible.
To perform repairs to equipment and facility components.
To provide oversight for certain recreation construction and renovation projects.
To reduce energy consumption at the Recreation Center by introducing best practices in
conservation and installing efficient mechanical and electrical systems.
PERSONNEL DATA
POSITION TITLE
2017
CURRENT NUMBER
2018
Maintenance Crew Supervisor
1 1
Maintenance Worker
3 3
Custodians
2 2
TOTAL
6 6
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker
0 0
TOTAL
0 0
NOTES AND ADJUSTMENTS:
Public Works/Rec Facilities 4-13 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
225 Recreation
30 Public Works
Community Recreation Center - Facilities
Personal Services
701101 Full Time Salaries/Wages
421,634
335,060
335,060
336,250
701103 Overtime Wages
13,970
14,600
14,600
14,600
701104 Other Wages
21,834
0
0
0
701201 Employee Benefits
232,357
198,070
198,070
182,050
701204 Uniforms and Clothing
5,187
6,400
7,195
6,400
702000 Training/Travel
0
1,500
1,500
1,300
703100 Meeting Expenses
0
350
350
350
Personal Services Total:
694,983
555,980
556,775
540,950
Contractual Services
713005 Misc. Contract. Serv.
292,997
360,000
457,778
365,500
717001 Rents and Leases
0
1,500
1,500
1,500
Contractual Services Total:
292,997
361,500
459,278
367,000
Supplies
721002 Operating Supplies
85,328
103,000
114,528
100,000
724003 Equipment Maintenance
63,801
80,000
106,775
83,000
Supplies Total:
149,129
183,000
221,302
183,000
Capital Outlay
734002 Tools
171
1,000
1,000
1,000
735002 Cap Impr Build & Other Struct
57,572
203,000
249,756
115,000
Capital Outlay Total:
57,743
204,000
250,756
116,000
Public Works Total:
1,194,853
1,304,480
1,488,112
1,206,950
Recreation Total:
1,194,853
1,304,480
1,488,112
1,206,950
4-14
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works /Community Recreation Center — Facilities
BUDGET SUMMARY:
22540350
• Account 701100 provides funding for full-time staffing as reflected in the Personnel Data.
• Account 701103 provides funding for overtime wages to provide staff coverage for
maintenance projects, emergency call -ins and special events.
• Account 713005 includes funding for preventive maintenance services, technical
maintenance services, duct work cleaning, drain cleaning, pest control, window cleaning,
and contract custodial cleaning services.
• Account 721002 provides funding for custodial supplies, light bulbs, filters, paints and
other miscellaneous supplies to maintain the facility.
• Account 724003 includes funding for ongoing general maintenance and repair of the
Community Recreation Center (DCRC) as well as HVAC and related equipment repairs.
22580350
Account 735002 provides funding to for a number of capital improvement projects.
Public Works/Rec Facilities 4-15 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
4-16
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Recreation Services
Dublin Recreation Services is responsible for delivering diverse quality programs and services that promote active
lifestyles, learning and the arts that will enhance the quality of life throughout the community.
OBJECTIVES AND ACTIVITIES
• To provide proactive management, proficiency, and efficiency to all Recreation Services functions.
• To provide safe quality leisure time activities and opportunities.
• To promote active lifestyles and participation in recreation programs through comprehensive
strategies.
• To maximize accessibility for all citizens of Dublin.
• To provide the highest quality service to the community.
PERSONNEL DATA
2017
2018
POSITION TITLE
CURRENT NUMBER
PROPOSED
Director, Recreation Service
.45
.45
Recreation Services Administrator
1.8
2.3
Recreation Program Supervisor
5.1
4.3
Recreation Program Coordinator
1
1
Recreation Operations Supervisor
.25
.25
Nature Education Coordinator (2)
.5
.5
Recreation Operations Specialist
.25
.5
Administrative Support 3
.6
.6
Adaptive Recreation Coordinator
1
.75
TOTAL (1)
10.95
10.65
PART-TIME/SEASONAL STAFF
Front Desk
3.64
0.00
Intern
1.27
1.27
Open Gym & Sports Programs
3.39
2.95
Special Events
.09
0
Pre -School / Youth Camps
13.61
13.61
Pre -School/ Youth Programs
3.19
3.19
Teen Camps
2.82
3.34
Teen Programs / Lounge
1.15
.9
Adult Programs
.14
.19
Senior Programs / Program Assistants
1.22
1.15
Special Needs
.29
.31
TOTAL (3)
33.05 FTE
26.91 FTE
marketing
NOTES AND ADJUSTMENTS:
(1) The full-time positions are allocated between this budget, the Dublin Community Recreation Center budget, and
the Swimming Pool budget (with the exception of the Nature Education Coordinator position).
(2) Nature Education Coordinator is funded fifty percent (50%) from the Recreation Services budget and fifty percent
(50%) from the Parks Operations budget in the General Fund.
(3) Reduction due to reallocation of front desk staff to DCRC budget and refined budget formulas to more closely
predict actuals.
Recreation 4-17 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016 2017 2017 2018
Actual Budget Revised Budget Executive
Budget
Recreation Total: 2,168,293 2,565,180 2,638,011 2,693,095
4-19
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Recreation Services
BUDGET SUMMARY:
22540440
Account 701100 provides funding for full-time staff allocated to this budget as reflected in the
Personnel Data and Notes and Adjustments.
• Account 701104 provides funding for part-time and seasonal staff wages. Consolidated front desk
wages to DCRC budget. Increased camp counselor starting pay rate. Added one counselor in training
to teen camps. Added funds for potential pay structure changes. Added funds for instructor support
for nature education. Further refined camp staff formulas to reflect actuals. Removed old adaptive
specialist part time hours and park permit assistant hours that shifted during restructuring.
• Account 713004 provides for other professional services and includes an increase for camp presenters
and the neighborhood park programming initiative. Adjusted sports programs to age group
supervisors.
• Account 713005 provides increased funding for fees to accept credit cards (allocated 50/50 split
between this budget and the DCRC budget).
• Account 715001 provides funding for paper and ink for plotter, senior newsletter, and postage.
• Account 715002 includes increased funding for new program promotions.
• Account 715003 includes funding for the Healthy Brochure (split between this budget and the
Community Recreation Center budget) and will include pages for the Dublin Schools community
education programs as part of the partnership between the City and Dublin Schools.
• Account 717001 provides funding for school custodial, A/C and buses from Dublin City Schools for
summer camps, passenger bus rentals for senior programs, and mail and copy machine rentals.
• Account 721002 provides funding for supplies for new nature education programs, summer camp
programs, special needs programs, teen programs, and adult programs and youth programs.
• Account 724003 provides funding for kiln and pottery wheel repair.
• Account 751013 provides funding for sports leagues including league officials, and for the revenue
split with Dublin City Schools for use of tennis courts for tennis league.
• Account 751014 provides funding for Senior Citizen activities and programming such as dance events,
monthly meetings, event supplies, and holiday parties.
22580440
• Account 731000 provides funding for senior lounge and teen lounge equipment and furniture.
• Account 734003 provides funding for softball, basketball and volleyball leagues.
Recreation 4-20 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Community Recreation Center
STATEMENT OF FUNCTIONS:
The Dublin Community Recreation Center (DCRC) is a well managed, efficiently operated, state of the
art facility providing the highest standards of organized and open leisure activities to the residents of
Dublin and the Dublin School District. Through well-planned facility management and programming,
the DCRC is committed to the highest level of service for our internal and external customers.
• To provide excellent customer service and maximize operational efficiency.
• To provide safe, quality leisure activities and services.
• To provide a combination of open recreation and structured program opportunities.
• Maximize recreational and leisure activities and promote a healthy community.
• To provide a facility, which meets or exceeds all state and local health and safety requirements,
and support environmentally sound practices where reasonably possible.
PERSONNEL DATA
2017
2018
POSITION TITLE
CURRENT NUMBER
PROPOS
Director, Recreation Services
.5
.5
Recreation Services Administrator
1.9
1.4
Recreation Program Supervisor
1.25
2.3
Membership Services Supervisor
.6
.6
Recreation Operations Supervisor
.75
.75
Theater Supervisor
.7
.7
Recreation Program Coordinator
3.65
2.75
Recreation Operations Specialist
1.55
1.5
Administrative Support 3
.4
.4
TOTAL (1)
11.3
10.9
PART-TIME/SEASONAL STAFF
Reservation Facility Workers
2.27
2.27
Fitness/Wellness
8.93
8.00
Aquatics
23.49
19.88
Babysitters
5.82
7
Wee Folk Room Front Desk
1.5
1.59
Front Desk
6.76
5.07
Theater Staff
.76
.87
Manager on Duty
.54
.53
TOTAL (2)
50 FTE
45.21 FTE
NOTES AND ADJUSTMENTS:
(1) The full-time positions are allocated between the DCRC budget, Recreation Programs budget,
and the Dublin Municipal Pools budget. Slight variation from last year due to departmental
restructuring in 2017 and reallocation of % of time to each budget.
(2) Part time reductions are due to elimination of swim team coaches, reduction in part time MOD
hours and reduction in front desk staff hours to match actuals.
DCRC 4-21 12/04/17
2018 Operating Budget - City of Dublin, Ohio
Personal Services Total:
2016
2017
2017
2018
Contractual Services
Actual
Budget
Revised Budget
Executive
713004
Other Professional Services
234,968
284,565
Budget
225 Recreation
713005
Misc. Contract. Serv.
38,902
57,300
40 Parks and Recreation
57,300
715001
Communications
2,038
Community Recreation Center
6,000
4,000
715002
Advertising
Personal Services
14,000
20,546
12,000
715003
701101 Full Time Salaries/Wages
745,059
799,130
750,630
846,885
701103 Overtime Wages
9,519
9,000
9,000
9,000
701104 Other Wages
1,198,939
1,300,000
1,293,000
1,181,845
701201 Employee Benefits
503,325
560,120
545,620
548,440
701204 Uniforms and Clothing
11,289
13,325
13,364
10,655
702000 Training/Travel
33,533
39,065
47,073
20,405
Personal Services Total:
2,501,664
2,720,640
2,658,688
2,617,230
Contractual Services
713004
Other Professional Services
234,968
284,565
398,328
256,935
713005
Misc. Contract. Serv.
38,902
57,300
57,815
57,300
715001
Communications
2,038
5,000
6,000
4,000
715002
Advertising
3,145
14,000
20,546
12,000
715003
Printing and Reproductions
28,351
35,500
48,590
32,500
716000
Memberships/Subscriptions
1,160
1,430
1,692
7,330
717001
Rents and Leases
8,526
20,900
21,716
10,900
717005
Utilities- Other Fuel Types
494,925
540,000
671,342
515,000
Contractual Services Total:
812,014
958,695
1,226,029
895,965
Supplies
721001
Office Supplies
14,118
20,000
22,847
20,000
721002
Operating Supplies
25,807
36,025
46,686
42,600
723004
Merchandise for Resale
1,939
3,000
3,000
3,000
723005
Other Program Supplies
20,815
45,300
53,426
48,110
724001
General Maintenance
74,758
70,150
66,643
92,700
724003
Equipment Maintenance
2,514
6,950
8,431
6,950
Supplies Total:
139,951
181,425
201,033
213,360
Capital Outlay
731000
Furniture/Equipment
56,258
70,000
87,461
61,700
734002
Tools
797
2,250
2,250
2,250
734003
Sports and Recreation Equipmen
107,495
100,000
102,428
104,300
Capital Outlay
Total:
164,550
172,250
192,139
168,250
Other Charges
and Ex
755000
Refunds
31,734
40,000
40,000
40,000
Other Charges
and Ex Total:
31,734
40,000
40,000
40,000
Parks and Recreation Total:
4-22 3,649,913
4,073,010
4,317,889
3,934,805
2018 Operating Budget - City of Dublin, Ohio
2016 2017 2017 2018
Actual Budget Revised Budget Executive
Budget
225 Recreation
Recreation Total:
4-23
3,649,913 4,073,010 4,317,889 3,934,805
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Community Recreation Center
BUDGET SUMMARY:
22540441
• Account 701100 provides funding for full-time staff allocated to this budget as reflected in the
Personnel Data and Notes and Adjustments. Removed Swim Team Coordinator Funds.
• Account 701104 provides funding for part-time and seasonal staff wages. Consolidated front
desk wages to CRC budget. Removed Swim Team Coaches (BWSA Contract) and added funds
for potential pay structure changes.
• Account 702000 includes funding for staff continuing education/conferences, American Red
Cross certifications. Swim team coach travel for anticipated swim meets removed (BWSA
contract).
• Account 713004 includes a decrease in funding for personal trainers due to reduced interest in
personal training. Personal training program will be refocused to include new small group training
elements. Also includes funding for Bill Wadley Swim Academy Contract and Parks and
Recreation month activities.
• Account 713005 provides funding for cable for the DCRC and increased fees for accepting credit
cards (allocated 50/50 split between this budget and the REC budget).
• Account 715001 provides funding for paper and ink for plotter, senior newsletter, and postage.
Removed outdated line items budgeted elsewhere.
• Account 715002 Advertising includes funding for new program promotions.
• Account 715003 includes funding for the Healthy Brochure (split between this budget and the
REC budget) and will include additional pages for the Dublin Schools community education
programs as part of the partnership between the City and Dublin Schools. Also includes funds
for the new branding updates. Old promotional formats removed and found cheaper printing for
swim lesson cards.
• Account 716000 provides funding for fitness floor magazines and newspapers and new licensing
fees for Tribe Team Training and MyZone programs.
• Account 717001 includes funding for rental of a postage machine. Rental of a 50 meter pool for
the Community Swim Team removed (BWSA Contract). Also includes costs to relocate DCRC
theater programs displaced by Tantrum Theater.
• Account 721001 provides funding for membership supplies and general office supplies for staff.
• Account 721002 provides funding for pool chlorine, CO2 and reagents, advanced water quality
testing, supplies for facility rentals and team up software fees.
• Account 723005 provides funding for program supplies such as arts and crafts supplies, aquatic
participant certificates, birthday party package supplies, and various training manuals. DCST
supplies removed (BWSA contract). Increase in Rec Cross material costs.
• Account 724001 includes additional funding for repairs and preventive maintenance for pool
mechanicals, fitness equipment and the repair of an original cabinet in the Arts & Crafts room.
Also includes funds to expand programming space in aerobic studio 1, add keyless entry and
appliances to the pavilion and replace furniture at Kaltenbach.
• Account 724003 provides funding for community hall and theater equipment repair.
• Account 734003 provides funding to replace heavily used fitness equipment, per the rotation
schedule of equipment. Also includes replacement of the oldest elliptical trainers, treadmills and
steppers. Also includes MyZone and Team Tribe supplies. All equipment being replaced will be
placed into service at other employee fitness rooms and/or posted online for resale through
GovDeals.
DCRC 4-24 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Community Recreation Center
22580441
Account 731000 includes funding for community hall tables and chairs, lobby furniture, and
lighting upgrades for the theater.
DCRC 4-25 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
4-26
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Parks Operations / Cemetery Maintenance
STATEMENT OF FUNCTIONS
The City of Dublin recognizes its' responsibility to provide the proper grounds for its permanent
residents by striving to protect and enhance its active and historical cemeteries. Cemetery
Maintenance facilitates the burial process with the greatest of respect and ensures proper care of
these sacred grounds by adherence to the highest of maintenance standards.
• To provide proper burial grounds that reflect Dublin's high standards and to ensure a most
respectful burial process.
PERSONNEL DATA
POSITION TITLE
Maintenance Worker
TOTAL
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
NOTES AND ADJUSTMENTS:
2017 2018
CURRENT NUMBER PROPOS
2 2
2 2
(1) Account 735001 for the Cemetery was moved into the Cemetery Budget under account 724001.
(2) Account 731000 for the Cemetery was moved into the Cemetery Budget under account 724003.
Cemetery 4-27 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
261 Cemetery
40 Parks and Recreation
Personal Services
701101 Full Time Salaries/Wages
65,458
66,860
66,860
67,760
701103 Overtime Wages
3,846
5,000
5,000
6,000
701104 Other Wages
27,426
29,280
29,280
29,280
701201 Employee Benefits
36,685
39,685
39,685
41,740
701204 Uniforms and Clothing
816
2,100
2,147
2,100
702000 Training/Travel
11
1,000
1,000
1,000
Personal Services Total:
134,241
143,925
143,972
147,880
Contractual Services
713004 Other Professional Services
181
1,000
1,000
3,750
713005 Misc. Contract. Serv.
4,302
9,000
9,575
16,000
715003 Printing and Reproductions
500
500
500
0
716000 Memberships/Subscriptions
0
200
200
200
717005 Utilities- Other Fuel Types
234
950
971
950
Contractual Services Total:
5,218
11,650
12,246
20,900
Supplies
721001 Office Supplies
189
200
200
0
724001 General Maintenance
5,647
8,400
8,480
21,650
724003 Equipment Maintenance
251
500
500
2,500
Supplies Total:
6,087
9,100
9,180
24,150
Capital Outlay
731000 Furniture/Equipment
4,025
2,000
2,460
2,000
735001 Cap Impr Land and Land Impr
19,665
13,000
13,000
13,000
Capital Outlay Total:
23,690
15,000
15,460
15,000
Parks and Recreation Total:
169,236
179,675
180,858
207,930
Cemetery Total:
169,236
179,675
180,858
207,930
4-28
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Parks Operations / Cemetery Maintenance
BUDGET SUMMARY:
26160432
• Account 701100 provides funding for full-time staff allocated to this budget as reflected in
the Personnel Data.
• Account 701104 provides funding for seasonal staff wages.
• Account 702000 provides funding for equipment safety training as needed.
• Account 717005provides funding for electricity and water.
• Account 724003 provides funding for the repair and maintenance of mower, trimmers and
other miscellaneous equipment used for cemetery maintenance.
• Account 713005 provides funding for the transaction expenses related to the acceptance of
Visa/MasterCard and vault company services. It also includes funds for cemetery arborist
work niche engraving fees. Fees for niche engraving will be recovered through fee
collection.
• Account 724001 includes funding for footers for monuments, grass seed, concrete, topsoil,
fertilizers, and chemicals.
26180432
• Account 724001 (1) includes funding for fence and stone wall work, headstone refurbishing,
annuals/perennials, tree planting replacements and mulch.
• Account 724003 (2) includes funds for walk behind mower and trimmers.
Cemetery 4-29 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
4-30
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Dublin Municipal Pools
The Dublin North and South Community Pools are seasonal operations which provide the
community diverse aquatic related recreation opportunities. Pool facilities include a lap pool,
leisure play pool, tot pool, waterslides, diving boards and well, concession stand, and a water
play/spray area. The operation of the Ballantrae Spray Park was added to the Dublin Municipal
Pool Budget in 2012.
OBJECTIVES AND ACTIVITIES
• To offer open recreational swim times for general public use.
• To offer a comprehensive outdoor aquatics program including swim lessons for all ages,
a local recreational swim team program for school age youth, and water exercise classes.
• To provide continuing education and extensive safety training for all pool staff.
• To increase open recreation opportunities and incorporate community based activities.
• To operate swimming facilities that meet, or exceed all state health and safety
requirements.
PERSONNEL DATA
2017
2018
POSITION TITLE
CURRENT NUMBER
PROPOS
Director, Recreation Services
.05
.05
Recreation Services Administrator
.30
.30
Recreation Supervisor
.35
.35
Recreation Program Coordinator
.55
.25
TOTAL (1)
1.25
.95
PART-TIME/SEASONAL STAFF
Pool Manager
4.5
4.5
Concession Manager
.75
.75
Assistant Concession Manager
2.75
2.75
Pool Lifeguard
39.5
39.5
Desk Staff/Concession Staff
13.75
13.75
Swim Team Coaches (2)
3.75
0
Swim Instructors
.25
.25
TOTAL
65.25 FTE
61.5 FTE
*FTE —full-time equivalent hours rounded to
the nearest quarter
NOTES AND ADJUSTMENTS:
(1) The full-time positions are allocated between this budget, the Recreation Program budget,
and the Dublin Community Recreation Center budget.
(2) Swim Team Coaches provided by Bill Wadley Swim Academy contract for 2018.
Pool 4-31 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
226 Pool
40 Parks and Recreation
Personal Services
701101 Full Time Salaries/Wages
70,337
79,350
79,350
70,375
701103 Overtime Wages
1,308
1,300
5,150
1,300
701104 Other Wages
424,829
427,315
423,465
414,970
701201 Employee Benefits
96,135
100,655
100,655
95,335
701204 Uniforms and Clothing
11,528
13,000
13,000
13,000
702000 Training/Travel
1,147
500
500
500
Personal Services Total:
605,285
622,120
622,120
595,480
Contractual Services
713004 Other Professional Services
730
1,430
1,430
1,130
713005 Misc. Contract. Serv.
4,312
4,400
4,400
4,400
715001 Communications
0
200
200
1,000
716000 Memberships/Subscriptions
1,200
1,200
1,200
0
717005 Utilities- Other Fuel Types
93,659
150,500
174,232
150,500
719004 Concessions Vendor Services
55,239
71,000
71,000
64,000
Contractual Services Total:
155,140
228,730
252,462
221,030
Supplies
721001 Office Supplies
0
500
500
0
721002 Operating Supplies
5,682
6,000
6,000
14,340
723002 Pool Supplies/Chemicals
15,431
23,300
23,461
21,500
723005 Other Program Supplies
183
3,400
3,400
900
724001 General Maintenance
51,857
61,200
61,200
63,650
Supplies Total:
73,153
94,400
94,561
100,390
Capital Outlay
731000 Furniture/Equipment
29,837
55,000
55,000
39,300
735002 Cap Impr Build & Other Structure
30,916
0
1,650
0
Capital Outlay Total:
60,753
55,000
56,650
39,300
Other Charges and Ex
755000 Refunds
0
500
500
500
Other Charges and Ex Total:
0
500
500
500
Parks and Recreation Total:
894,332
1,000,750
1,026,293
956,700
Pool Tota 1:
894,332
1,000,750
1,026,293
956,700
4-32
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Dublin Municipal Pools
BUDGET SUMMARY:
22640440
• Account 701100 provides funding for full-time staff allocated to this budget as reflected
in the Notes and Adjustments. Swim Team Coordinator removed (BWSA Contract.)
• Account 701104 provides funding for seasonal staff wages based on pool operating
schedules and analysis of spending trends. Swim Team Coaches removed (BWSA
Contract). Funds added for potential pay structure changes.
• Account 713004 provides funding for pool and food licenses.
• Account 715001 provides funding for replacement radios.
• Account 717005 provides funding for utilities for the outdoor municipal pool facilities.
• Account 719004 provides funding for supplies to stock the concession stands at the pool
facilities. Line items added for new hotdog and slushy machines. Expenses for supplies
are offset by revenues generated.
• Account 721002 provides funding for new recycling dumpster rentals and advanced water
quality testing.
• Account 723002 provides funding for pool chemicals such as chlorine and CO2.
• Account 724001 provides funding for general maintenance and repairs such as
replacement shade awnings, and office and restroom painting at South Pool.
22680440
Account 731000 includes funding for safety equipment, spare pumps, backstroke flags,
guard office lockers, privacy netting for North Pool fence and dumpster enclosures at both
Pools.
Pool 4-33 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
4-34
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Events Administration
STATEMENT OF FUNCTIONS
Hotel/Motel Tax Fund Prior to 2016, 75% of the hotel/motel tax revenues were credited to Hotel/Motel Tax Fund in
accordance with City Ordinance No. 133-87 and the Ohio Revised Code. The remaining 25% was distributed to the
Dublin Convention and Visitors Bureau (DCVB). For 2016, City Council has approved an increase for the DCVB to 35%,
with the remaining 65% credited to the hotel/motel tax fund. From the Hotel/Motel Tax Fund, the City allocates 25%
of the total revenue to the Dublin Arts Council (DAC). In 2016, this was changed from an estimated number, to 25%
of the actual revenue. Funds may be distributed to other organizations through City Council review of submitted
hotel/motel tax grant applications.
Events Administration City -sponsored events are approved through the regular budget process. These include the
St. Patrick's Day Parade, Independence Day Celebration, Dublin Irish Festival (DIF) and Spooktacular. Events
Administration plans, implements, and manages Dublin's signature events that enhance the City's international image,
build community, provide fundraising opportunities for community organizations and support the mission of the DCVB
by attracting overnight visitors to Dublin hotels. The division also permits all community events, ensures they are
following guidelines and ordinances and coordinates any City staff support of those events. In addition, in 2017, the
division took on the responsibility of Veteran's & Memorial Day and Tree Lighting. The division is also now responsible
for all public use of City parks including rentals and sports tournaments.
• To plan, implement, and manage City -sponsored festivals, events and parades in a professional and fiscally
responsible manner.
• To help community events and sport tournaments adhere to safety and city ordinances and policies by
providing a one-stop shop for event approval
• To ensure that City Council's goals of fostering community pride and spirit by creating events and encouraging
community participation are achieved.
• To establish, develop, and cultivate effective relations among the City, community organizations and schools
involved in events.
• To secure cash, media and in-kind donations for City of Dublin events by creating and maintaining mutually
beneficial partnerships with local, regional and national corporations.
• To secure and build relationships with media partners to reach targeted audiences.
• To promote Signature events to local, regional, national and international markets to increase overnight stay
in Dublin hotels. In addition, help DCVB recruit events and tournaments that result in overnight stays.
• To cultivate relationships with community organizations by providing fundraising opportunities in support of
community initiatives.
• To develop and negotiate contracts in conjunction with risk management and legal counsel.
• To develop and manage a wide range of entertainment and activities targeting children, youth and adults.
• To plan and implement special event support services including transportation, accommodations, equipment
rentals, electrical and sound services and hospitality.
• To implement safe events through efforts with NIMS training and a comprehensive and citywide safety plan.
• To facilitate rentals of park shelter houses and Kaltenbach park facility.
PERSONNEL DATA
2017
2018
POSITION TITLE
CURRENT NUMBER
PROPOSED
Director of Community Events(1)
0
1
Event Manager(1)
1
0
Event Administrator (2)
3
3
Event Coordinator (2)
2
2
Administrative Support II
1
1
TOTAL
7
7
Event Specialist, year-round 4 4
Administrative Support - summer 1 1
Summer Event Support 5 5
TOTAL 10 10
NOTES AND ADJUSTMENTS:
(1) Reclassifies the Events Manager to the Director of Community Events and implements the recommendations of
the 2017 Classification Plan Study
(1) One Events Administrator position and one Events Coordinator position are shown in this Division, however their
salaries are split fifty percent (50%) to Recreation and fifty percent (50%) to Parks Operations due to the nature of
their duties. Revenue generated from this function will be posted to the General Fund.
Events Admin 4-35 12/04/17
2018 Operating Budget - City of Dublin, Ohio
Personal Services Total:
2016
2017
2017
2018
Contractual Services
Actual
Budget
Revised Budget
Executive
713004
Other Professional Services
1,843,757
1,916,180
Budget
232 Hotel/ Motel Tax
713005
Misc. Contract. Serv.
7,366
47,800
40 Parks and Recreation
47,800
714001
Insurance and Bonding
5,642
Events Administration
6,016
6,500
715001
Communications
Personal Services
4,000
4,000
4,000
715002
701101 Full Time Salaries/Wages
350,578
352,870
352,870
363,600
701103 Overtime Wages
10,988
19,000
19,000
13,000
701104 Other Wages
106,187
99,000
99,000
105,000
701105 Short Term Disability
580
0
0
0
701201 Employee Benefits
165,100
172,175
172,175
176,560
701204 Uniforms and Clothing
986
21,350
26,096
25,760
702000 Training/Travel
11,049
11,275
10,579
11,275
703100 Meeting Expenses
4,029
3,850
3,850
4,450
Personal Services Total:
649,495
679,520
683,570
699,645
Contractual Services
713004
Other Professional Services
1,843,757
1,916,180
1,990,364
2,020,680
713005
Misc. Contract. Serv.
7,366
47,800
22,800
47,800
714001
Insurance and Bonding
5,642
6,000
6,016
6,500
715001
Communications
4,351
4,000
4,000
4,000
715002
Advertising
72,857
87,000
88,600
90,000
715003
Printing and Reproductions
16,006
17,800
17,800
17,500
716000
Memberships/Subscriptions
3,056
3,155
3,155
3,265
Contractual Services Total:
1,953,035
2,081,935
2,132,735
2,189,745
Supplies
721001
Office Supplies
7,588
7,250
7,320
8,000
721002
Operating Supplies
305,749
300,000
301,609
311,350
Supplies Total:
313,337
307,250
308,929
319,350
Capital Outlay
731000
Furniture/Equipment
2,210
0
0
0
734002
Tools
2,238
2,500
2,500
6,500
735002
Cap Impr Build & Other Struct Cap Impr
0
0
0
60,000
735005
Park & Bikevvy Impr
0
0
0
350,000
Capital Outlay
Total:
4,448
2,500
2,500
416,500
Other Charges
and Ex
751003
Special Projects/Programs
41,541
41,800
49,300
33,500
751012
Promotional Programs
11,196
13,100
19,100
13,100
751016
Volunteer Programs
23,776
11,500
14,000
17,500
755000
Refunds
150
0
0
0
Other Charges
and Ex Total:
76,663
66,400
82,400
64,100
6
2018 Operating Budget - City of Dublin, Ohio
2016 2017 2017 2018
Actual Budget Revised Budget Executive
Budget
232 Hotel/ Motel Tax
Parks and Recreation Total:
2,996,979
3,137,605
3,210,134
3,689,340
Hotel/Motel Tax Total:
2,996,979
3,137,605
3,210,134
3,689,340
437
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
232 Hotel/ Motel Tax
20 Finance
Contractual Services
713005 Misc. Contract. Serv.
3,000
3,000
3,200
3,200
Contractual Services Total:
3,000
3,000
3,200
3,200
Finance Total:
3,000
3,000
3,200
3,200
30 Public Works
Supplies
721002 Operating Supplies
8,363
20,000
25,928
20,000
Supplies Total:
8,363
20,000
25,928
20,000
Public Works Total:
8,363
20,000
25,928
20,000
40 Parks and Recreation
Supplies
721002 Operating Supplies
24,302
25,600
27,560
27,600
Supplies Total:
24,302
25,600
27,560
27,600
Parks and Recreation Total:
24,302
25,600
27,560
27,600
60 Information Technology
Capital Outlay
732000 Information Technology
0
0
0
5,000
Capital Outlay Total:
0
0
0
5,000
Information Technology Total:
0
0
0
5,000
80 Police
Contractual Services
713005 Misc. Contract. Serv.
22,456
26,000
26,000
26,000
Contractual Services Total:
22,456
26,000
26,000
26,000
Police Total:
22,456
26,000
26,000
26,000
Hotel/Motel Tax Total:
58,121
74,600
82,688
81,800
a
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Events Administration
BUDGET SUMMARY:
23240450
• Account 701100 provides funding for staffing reflected in Personnel Data and the Notes and
Adjustments.
• Account 701103 provides funding for overtime of which approximately 95% occurs in July and
August to support the two largest events. Amount budgeted is lower due to increase in other wages
allowing staff to avoid non-event overtime.
• Account 701104 includes funding for part-time/seasonal staff. An increase is included to cover more
help outside the typical event season allowing a reduction in overtime costs.
• Account 701204 provides funding for uniforms for all staff and for all events volunteers and
participants. There is an increase due to the addition of a staff t -shirt for those working Irish Festival
which was a 30' Anniversary initiative.
• Account 702000 provides funding for staff training and conferences. A small amount was added to
cover the cost of travel to view RFID in action at an event.
• Account 703100 provides funding for committee and sponsorship meetings.
• Account 715001 is used for rental radios and courier services.
• Account 713004 includes professional services for City -sponsored events including photography,
marketing and marketing services and graphic design; citywide ASCAP and BMI and SEASAC music
licensing; entertainment and activities including fireworks, children's games, parade floats,
exhibitors, musicians and dancers. Operational services include sound and electrical professionals,
cleaning services, hotels for entertainers, patron shuttle service and fees for tickets and beverage
tokens for DIF; rentals including tents, generators, ice trucks, lights, port -a -johns, stages, tables,
chairs, and golf carts. Payments to beverage Fundraising groups for DIF are also included and
increase as profits increase. A significant amount of these expenditures are offset by revenue
generated by the events. Increases are due to the addition of lighting in Coffman Park and for City
Hall for the tree lighting part of which was in Parks Operations budget, increased safety measures
including fencing and structural enhancements to temporary structures during events, increases in
patron services such as restrooms and shuttles and an increase in amount budgeted for the
fundraising group payments and ticket and token processing which increase as revenue increases.*
• Account 713005 includes funding for credit card fees used at events as well as rental of an off-site
storage facility. No increase.
• Account 714001 provides funding for Alcohol liability policy to cover all DIF fundraising groups.
Slight increase as costs increase as revenue increases.*
• Account 715001 includes funding for courier services and radio rental for Dublin Irish Festival (DIF).
No increase
• Account 715002 includes funds for DIF advertising and an ad buyer. Increase to allow additional
digital advertising.
• Account 715003 includes funds for DIF print materials including brochures, tickets and on -site -
guides. No change from previous budget.
• Account 721001 includes general office supplies and paper for signage for events. The addition is to
cover ink for Division plotter printer no longer covered by IT.
• Account 721002 includes funding for float supplies, prizes, crafts, helium, table coverings, signage,
wristbands and beverages to sell at DIF (which accounts for the majority of the funding in this
account). Beverage sales generate significant offsetting revenue. Small increase to cover costs of
beverages which is budgeted for the average amount spent in a 3 -year period.*
Events Admin 4-39 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Events Administration
Account 751003 provides funding for committee ceremonial needs, funding for the DIF scholarship
and sustainability efforts. It is also including funding for the DIF Economic Impact study completed
every 5 years. Overall decrease due to the one-time funding of DIF 3oth Anniversary initiatives.
Account 751012 provides funding for DIF promotional activities including materials for the Friends
and Family packages, which is offset by revenue generated.
Account 751005 includes funding for DIF volunteer programs including shuttles. Increase due to
funding of the kick-off celebration that was funded in '17 through the 30' Anniversary Initiatives.
* Many increases reflect actual costs of services for the 2017 DIF which had an increase in revenues of
$200,000 over'16. The associated revenue and costs are anticipated for'18. Much of the increase was due
to increase in cost of admission.
Events Admin 4-40 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Events Administration
BUDGET SUMMARY:
The following four Accounts include budget items from other division that have been allocated
to Events Administration for 2017. This allocation provides a more complete reflection of the
direct costs associated with Events.
23240210 — Finance
• Account 713005 provides funding for an armored car pick-up of cash during the Dublin Irish Festival
(DIF) weekend.
23240330 — Street & Utilities Operations
• Account 721002 includes funding for Streets and Utilities for special event materials such as
gravel, barrier walls, cones and freestanding fencing.
23240430 — Park Operations
• Account 721002 includes funding to Park Operations for mulch, trash bags and materials needed for
events, and grass seed to repair event turf area after the events.
23240820 - Police
• Account 713005 includes funding to Police for private security hired for Independence Day and
DIF events.
Events Admin 4-41 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Events Administration
Performance Measures:
1. Total Cost of Hours Worked at City Signature Events, all City Employees:
Time includes overtime and regular time for time at events and time spent preparing and cleaning
up from event.
11p6s
$21,21
Spooldacurar $11,287
00
$28, 15
2017 tbd
15 9,012
8
246
Dublin Irish Festival
$202,074
02012
$198,229
$202,163
02013
2017 tbd
■ 2014
76,797
■ 2015
$
9,550
Independence Day $E
8,585
02016
8
453
$106,102
■ 2017
2017tbd
$52,029
$ 1,361
St PatricKs Day 45,361
44,476
50,583
$55,974
$0 $50,000 $100,000 $150,000 $200,000 $250,000
*Phe and past event costs are notcakulated for the Dub/in Insh Festiva/
**2017 Figures are yet to be determined for Independence Day, Spooktacu/ar & Dub/in Insh Festiva/
Events Admin 4-42 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Events Administration
Performance Measures:
2. Attendance at the Dublin Irish Festival
105,000
104,000
103,000
102,000
101,000
100,000
99,000
98,000
9],000
96,000
95,000
104,000
2013 2014 2015 2016 2017
This measurement tracks the actual number of people who attend the Dublin Irish Festival.
Events Admin 4-43 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Parks & Recreation / Events Administration
Performance Measures:
3. Percent of Budgeted Expenditure Recovered per City Signature Event
(Cost Recovery with Staffing)
This measurement tracks the receipts collected (example: ticket sale and sponsorship) vs. the expenditures
(example: entertainment) per event. Each event has different overall goals based on projected revenue
potential. Staffing costs are included, but Irish Festival only includes day of regular and overtime, not time
spent preparing for event.
Events Admin 4-44 12/04/17
104%
108%
Dublin Irish Festival
105%
111%
111%
■ 2012
%
1 %
■ 2013
Independence Day7%
J14
02014
23%
21%
■ 2015
■ 2016
7%
■ 2017
24%
St PatricKs Day o%%
0% 20% 40% 60% 80% 100% 120%
This measurement tracks the receipts collected (example: ticket sale and sponsorship) vs. the expenditures
(example: entertainment) per event. Each event has different overall goals based on projected revenue
potential. Staffing costs are included, but Irish Festival only includes day of regular and overtime, not time
spent preparing for event.
Events Admin 4-44 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel Motel Tax Fund
City Council has directed tax receipts from overnight hotel stays be utilized for beautification,
tourism, and community cultural opportunities. Allocations provide for the maintenance,
management, programming and purchase of public art; grants to non-profit organizations that
enhance visitor appeal, encourage overnight stays and visitor spending in the City, and grants for
public space beautification. The Fund also provides revenue to the Dublin Convention and Visitor
Bureau and the Dublin Arts Council.
Through its strategic use of public art, the City of Dublin strives to contribute to the
character and landscape of the community in a sophisticated manner that celebrates the
history and diversity of its residents.
PERSONNEL DATA
POSITION TITLE
Public Art Conservation/Contract Specialist
TOTAL
NOTES AND ADJUSTMENTS:
2017
CURRENT NUMBER
1
1
2018
Hotel/Motel 4-45 12/04/17
1
1
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
232 Hotel/ Motel Tax
40 Parks and Recreation
Public Art
Personal Services
701101 Full Time Salaries/Wages
39,136
53,865
53,865
54,850
701103 Overtime Wages
1,155
1,200
1,200
1,200
701201 Employee Benefits
14,028
20,030
20,030
34,460
701204 Uniforms and Clothing
0
500
500
500
702000 Training/Travel
549
2,000
2,000
2,000
Personal Services Total:
54,868
77,595
77,595
93,010
Contractual Services
713004 Other Professional Services
36,557
50,000
50,000
50,000
716000 Memberships/Subscriptions
385
200
200
200
Contractual Services Total:
36,942
50,200
50,200
50,200
Supplies
721002 Operating Supplies
710
1,000
1,000
1,000
Supplies Total:
710
1,000
1,000
1,000
Capital Outlay
731000 Furniture/Equipment
1,792
0
0
0
Capital Outlay Total:
1,792
0
0
0
Other Charges and Ex
751003 Special Projects/Programs
134,421
26,100
138,836
26,100
Other Charges and Ex Total:
134,421
26,100
138,836
26,100
Parks and Recreation Total:
228,733
154,895
267,631
170,310
Hotel/Motel Tax Total:
228,733
154,895
267,631
170,310
4-46
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
232 Hotel/ Motel Tax
20 Finance
Transfers/Advances
741000 Transfers Expense
162,255
162,750
162,750
163,925
Transfers/Advances Total:
162,255
162,750
162,750
163,925
Other Charges and Ex
751001 City Sponsored Projects
45,000
6,000
131,999
6,000
754002 Grants/Community Ong
249,653
200,000
210,632
200,000
754003 Grants/DAC
739,296
800,000
875,000
800,000
Other Charges and Ex Total:
1,033,949
1,006,000
1,217,631
1,006,000
Finance Total:
1,196,204
1,168,750
1,380,381
1,169,925
Hotel/ Motel Tax Total:
1,196,204
1,168,750
1,380,381
1,169,925
4-47
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Hotel Motel Tax Fund
BUDGET SUMMARY:
23240410 — Park Operations
• Account 70110 provides funding for staffing reflected in Personnel Data
• Account 701204 provides funding for uniforms needed for staff.
• Account 702000 provides funding for professional development in public art administration.
• Account 713004 provides funding for a consultant to advise the City on restoration and
maintenance of the numerous public art pieces currently owned by the City an unscheduled
repairs and installation services.
Account 751003 provides funding for multiple public art projects including: photography, site
selection, miscellaneous repairs and scheduled maintenance, Art in Public Places site selection
payment to the Dublin Arts Council and install drainage and plants at the Watch House.
23240220 — Taxation
. Account 754002 provides an allocation for grants to community organizations in accordance
with the Hotel/Motel Grant Application Guidelines.
. Account 754003 provides funding for distribution with the Dublin Arts Council (DAC) in
accordance with the lease agreement executed for 7125 Riverside Drive.
23296220 — Finance
. Account 741000 transfers funding for debt service associated with the acquisition and
renovation of the Arts facility located at 7125 Riverside Drive.
Hotel/Motel 4-48 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Court Services / Mayor's Court Computer
STATEMENT OF FUNCTIONS
Ordinance 41-93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in
this fund are derived from fees received in accordance with Substitute Senate Bill 246. This fund is
to be used by Court Services to pay for any operational costs and/or any subsequent updates for the
computerization of the Court office. The City currently assesses a fee of five dollars ($8.00) per
case; however, Substitute Senate Bill 246 allows the fee to be set as high as ten dollars ($10.00).
Court Computer 4-49 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
252 Mayor's Court Computer
10 City Manager
Personal Services
702000 Training/Travel
0
1,750
1,750
1,750
Personal Services Total:
0
1,750
1,750
1,750
Supplies
721001 Office Supplies
317
500
500
500
724003 Equipment Maintenance
16,831
18,000
18,000
18,000
Supplies Total:
17,148
18,500
18,500
18,500
City Manager Total:
17,148
20,250
20,250
20,250
Mayor's Court Computer Total:
17,148
20,250
20,250
20,250
4-50
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Office of the City Manager / Court Services / Mayor's Court Computer
BUDGET SUMMARY:
25210150
• Account 702000 provides funding for one staff member to attend the Sungard Annual
Conference.
• Account 721001 provides funding for computer related supplies.
• Account 724003 includes funding for software maintenance agreement fees for Sungard and
LEADS (Law Enforcement Automated Data System) user fees.
Court Computer 4-51 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
4-52
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Permissive Tax Fund
STATEMENT OF FUNCTIONS
Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are
approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects
must be for roadway construction or improvements. Funds are also received from legislation
approved by Franklin and Delaware Counties to increase license registration fees in two $5.00
increments. The City receives 50% of the "first $5.00 increment". The revenue received can only
be spent on roads and bridges.
PermTax 4-53 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016 2017 2017 2018
Actual Budget Revised Budget Executive
Budget
231 Permissive Tax
30 Public Works
Capital Outlay
735006 Cap Impr Str Maint Proj 1,790,058 0 238,386 0
Capital Outlay Total:
Public Works Total:
Permissive Tax Total:
4-54
1,790,058 0 238,386 0
1,790,058 0 238,386 0
1,790,058 0 238,386 0
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Permissive Tax Fund
BUDGET SUMMARY:
23180320
• Account 735006 provides funding for Capital Improvement Program (CIP) projects.
Perm Tax 4-55 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
4-56
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance/ Accrued Leave Reserve Fund
STATEMENT OF FUNCTIONS
The Ohio Revised Code Section 5705.13 provides for the establishment of reserve funds for certain
purposes, one of which is for the payment of accumulated sick, vacation and compensatory leave
upon termination of employment or retirement. Because the City of Dublin will have a significant
number of long-term employees either reach retirement age or the point of eligibility within either
the Ohio Public Employees Retirement System or the Police/Fire Pension Fund System, the City's
liability for payments for accrued leave balances is estimated to be substantial beginning in the next
few years. These costs represent a liability accrued over a number of years. In order to prevent a
disproportionate impact of these payments on any one budget year, the 2005 budget established a
reserve fund and began deposits into it in anticipation of this liability.
In 2008, the City implemented changes to its leave policies for non -bargaining employees which will
add to the City's potential liability for conversion of accrued leaves. Beginning in 2009, non -
bargaining employees were eligible for conversion of a portion of accrued sick leave to cash at the
time of any separation in good standing from City employment.
This includes all types of leave accruals and both pensionable and non -pensionable leave amounts.
NOTES AND ADJUSTMENTS:
Contributions to this fund represent a percentage of full-time wages.
Beginning in 2009, the expenditures budgeted in this fund also included an estimate for sick leave
conversions for non -bargaining employees at separation from employment in good standing at any
time. Because sick leave accruals were substantially reduced in 2009, this liability will decline over
time as sick leave balances accrued under the previous, more generous accruals are either used or
converted to payment at separation.
For all City bargaining units, conditions for conversions of accrued sick leave remain contingent on
eligibility for retirement, minimum years of service and any minimum sick leave balance
requirements.
Accrued Leave 4-57 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016 2017
2017
2018
Actual Budget
Revised Budget
Executive
Budget
262 Accrued Leave Reserves
20 Finance
Personal Services
701201 Employee Benefits
0 0
5,197
5,500
701205 Accrued Leave Payout
285,283 350,000
344,803
350,000
Personal Services Total:
Finance Total:
Accrued Leave Reserves Total:
4-58
285,283 350,000 350,000 355,500
285,283 350,000 350,000 355,500
285,283 350,000 350,000 355,500
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Finance/ Accrued Leave Reserve Fund
BUDGET SUMMARY:
26210210
• Account 701205 reflects the estimated payments that will be made for accrued leaves in 2018
based on anticipated retirements. The amount also includes an estimate of conversions at non -
retirement separations based on the revised leave policies for non -bargaining employees
approved in 2008.
Accrued Leave 4-59 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
4-60
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police
STATEMENT OF FUNCTIONS
Police, under the direction of the Chief of Police, is comprised of three work units: Operations, Support Services,
and Technical Services. The long-term priorities for the Police Department are to:
1. Maintain low levels of crime and disorder in the community
2. Maintain overall public safety in the community
3. Maintain a strong focus on recruiting, retaining and properly deploying personnel
4. Continue to be responsive to the needs, wants, and expectations of the community
5. Continue to provide high level and high quality of service
6. Maintain a strong focus on building partnerships and managing service consolidation to maintain and
maximize high levels of service to the community
7. Prepare to respond and successfully resolve critical incidents, major crimes, and other issues of
community concern
Operations consist of the following sections: Patrol, accident investigation, court liaison, Field Training Officer
(FTO) program, bicycle and motorcycle patrols. Support Services includes the Detective Section, internal affairs,
the Community Education Unit, Community Impact Unit, and special event security planning. Technical Services
includes the consolidated communications center (NWRECC), records section, property room operations,
accreditation and training, technology support, accounting/budgeting and clerical support.
The responsibility of all three bureaus is to support, either directly or indirectly the Department's mission, goals
and long-term priorities.
Police Department Mission Statement: Dublin Police Department employees are committed to protecting
life, liberty and property.
We will provide the highest level of service and work in partnership with our community to ensure public safety
by focusing on the following core principles;
• Vigilant, Ethical and Impartial Enforcement of Law
• Critical Incident Preparedness and Response
• Crime Prevention, Reduction and Deterrence
• Improvement of Traffic Safety
We will remain dedicated to service and committed to excellence, focusing on the following core values:
Professionalism: We are members of an exceptional and highly trained law enforcement organization. Our
conduct and demeanor adhere to the highest standards of personal and organizational excellence.
Integrity: We hold ourselves accountable to the highest level of honesty, truthfulness, and ethical conduct.
Respect: We ensure that all persons are treated with equality, dignity and courtesy.
Commitment: We are dedicated to our Profession, our Community, our Agency and our Mission.
ACCOUNTIVES AND ACTIVITIES
• To solve crimes and reduce the incidence of crime
• To provide a high level of customer service to the community
• To enhance the quality of life in the community
• To provide a high level of leadership and advanced training for staff
• To utilize proactive policing methods in an effort to reduce the incidence of crime
• To reduce the community's traffic crash rate and help to improve overall traffic safety
• To develop partnerships with the community in furtherance of our efforts to reduce crime
• To respond effectively to neighborhood traffic and crime concerns
Police 4-61 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
PERSONNEL DATA
POSITION TITLE
Chief of Police
Police Lieutenant (Sworn Bureau Commander)
Technical Services Bureau Commander
Police Sergeant
Police Corporal
Police Officer (1) (2)
Emergency Mgmt Coordinator/Law Enforcement Planner
Civilian Accreditation Manager
Administrative Support III
Records Technician II(3)
Administrative Support 2(3)
Records Technician I(3)
Court Liaison(3)
Police Property Technician
Communications Technician
Communications Supervisor
Communications Manager
TOTAL
2017
CURRENT NUMBER
6
55
8
1
26
4
1
111
2018
6
57
1
26
1
113
NOTES AND ADJUSTMENTS:
(1) Police request authorization for two additional sworn officer positions. For 2018, funding for the
two new positions will be allocated for half the year to allow time for hiring.
(2) For 2018, Police request authorization for two (2) additional sworn officer positions (above
authorized staffing) temporarily to allow for future anticipated retirements. This will be contingent on
available funding.
(3) The 4 Administrative Support II positions and the Court Liaison are reclassified to 4 Records
Management Technician IIs and one Records Management Technician I. The Records Management
Technician I is planned against a pending retirement at the end of 2017. If for some reason that retirement
does not happen, then there will be 5 Record Technician II positions. The planned end state is for there to
be 3 Records Management Technician II positions and 2 Records Management Technician I positions. The
number of Records Management Technician II positions will be reduced and reclassified through attrition
as Records Management Technician II positions become vacant until 2 Records Management Technician I
positions are available to be filled.
Police 4-62 12/04/17
2018 Operating
Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
241 Safety
80 Police
Personal Services
701101
Full Time Salaries/Wages
6,744,832
7,200,895
7,200,365
7,447,400
701103
Overtime Wages
459,514
521,100
521,100
505,000
701105
Short Term Disability
3,637
0
530
0
701201
Employee Benefits
2,984,692
3,153,800
3,153,800
3,398,040
701204
Uniforms and Clothing
145,307
158,000
233,921
182,000
702000
Training/Travel
77,627
125,000
190,677
125,000
703100
Meeting Expenses
5,791
10,000
11,614
9,000
703200
Personnel Planning
32
1,000
1,000
1,000
Personal Services
Total:
10,421,432
11,169,795
11,313,006
11,667,440
Contractual Services
711001
County Auditor Deductions
9,022
11,000
18,750
18,800
713004
Other Professional Services
2,767
11,000
11,977
12,500
713005
Misc. Contract. Serv.
113,594
120,000
160,368
115,975
715001
Communications
15,563
15,000
19,731
15,000
716000
Memberships/Subscriptions
34,135
40,000
53,512
43,345
Contractual Services Total:
175,081
197,000
264,338
205,620
Supplies
721001
Office Supplies
11,471
16,000
17,187
16,000
721002
Operating Supplies
61,112
80,000
111,871
91,200
724003
Equipment Maintenance
59,272
75,000
83,537
79,800
Supplies Total:
131,855
171,000
212,595
187,000
Capital Outlay
731000
Furniture/Equipment
10,673
75,000
84,072
23,200
Capital Outlay Total:
10,673
75,000
84,072
23,200
Other Charges and Ex
751006
DARE Program
4,206
5,000
6,100
5,000
755000
Refunds
0
500
500
500
Other Charges and Ex Total:
4,206
5,500
6,600
5,500
Police Total:
10,743,248
11,618,295
11,880,612
12,088,760
Safety Total:
10,743,248
11,618,295
11,880,612
12,088,760
4-63
2018 Operating
Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
241 Safety
80 Police
Communications
Personal Services
701101
Full Time Salaries/Wages
1,425,852
1,581,410
1,731,410
2,046,710
701103
Overtime Wages
136,481
125,000
125,000
125,000
701201
Employee Benefits
573,159
698,260
778,260
921,540
701204
Uniforms and Clothing
7,666
10,000
15,290
12,000
702000
Training/Travel
12,849
23,000
23,001
25,500
Personal Services
Total:
2,156,006
2,437,670
2,672,961
3,130,750
Contractual Services
715001
Communications
1,965
2,500
2,524
2,500
716000
Memberships/Subscriptions
2,327
3,800
4,072
3,800
Contractual Services Total:
4,292
6,300
6,596
6,300
Supplies
721001
Office Supplies
2,207
4,000
4,540
4,000
721002
Operating Supplies
1,452
1,000
1,000
1,000
724003
Equipment Maintenance
37,841
26,000
28,405
99,000
Supplies Total:
41,500
31,000
33,945
104,000
Capital Outlay
731000
Furniture/Equipment
0
3,500
3,500
2,000
Capital Outlay Total:
0
3,500
3,500
2,000
Police Total:
2,201,798
2,478,470
2,717,002
3,243,050
Safety Total:
2,201,798
2,478,470
2,717,002
3,243,050
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
BUDGET SUMMARY:
24150820
• Account 701100 provides funding for the staffing reflected in the Personnel Data and the
Notes and Adjustments (excluding Communications Technicians, Communication Supervisors and a
Communications Manager).
• Account 701103 provides funding for overtime for authorized sworn personnel and for support services
for City special events.
• Account 701204 provides funding for uniform allowances and dry cleaning as provided for in the
negotiated FOP contract; also includes funds for uniform replacements, uniforms for new personnel,
replacement ballistic vests and first responder kits, uniform needs for the detectives.
• Account 702000 includes funding for career development mandatory and optional training, and advanced
training opportunities for police personnel.
• Account 703100 includes funds for awards presentation expenses, team meetings, CALEA meeting
expenses, as well as funds for a citizen police academy.
• Account 715001 provides funding for walkie/mobile parts and accessories, and COIRS annual fees.
• Account 713004 provides funding for hospitalization/medical expenses for arrestees; lab
fees/physicals/handwriting analysis and medication drop off disposals.
• Account 724003 provides funding for maintenance agreements for all departmental equipment
including but not limited to the radio system radios and consoles in the Communication Center, radar and
laser repair, and cruiser video system maintenance and repair.
• Account 713005 provides funding for services pertaining to the K-9 and other miscellaneous
contractual services (car washes, towing, LEADS online, magnetometer costs for Court and City Council
meetings).
• Account 716000 includes funds for various professional memberships/subscriptions for law enforcement
personnel.
• Account 721001 includes funding for equipment, ammunition, jail supplies, range supplies, canine food
and supplies, and other miscellaneous operating supplies that are needed.
• Account 751006 includes funding for all Drug Abuse Prevention Programs (previously known as DARE)
related supplies and activities.
24180820
• Account 731000 includes funding for equipment for motorcycles, and replacement gas masks and
canisters. This account also provides a half year allocation for body cam data storage costs to allow time
for start-up of the program.
24150841
• Account 701100 provides funding for the staffing reflected in the Personnel Data and the Notes and
Adjustments for Communications Technicians, Communication Supervisors and a Communications
Manager only.
• Account 701103 provides funding for overtime for Communications staff.
• Account 701204 provides funding for uniforms as provided for in the negotiated contract and also includes
funds for uniform replacements and uniforms for new personnel.
• Account 702000 includes funding for career development and training.
• Account 724003 provides for funding for CAD multi -jurisdictional maintenance, LEADS service agreement
and console raised floor cleaning.
• Account 716000 provides funding for professional memberships and a language line subscription.
• Account 721001 includes funding for miscellaneous office supplies and public education supplies.
• Account 721002 includes funding for miscellaneous operating supplies that are needed.
24150841
• Account 731000 includes funding for console enhancements.
Police 4-65 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
Performance Measures:
1. Number of Reported Thefts from Vehicles:
2. Number of Reported Burglaries/B&E
3. Number of Reported Traffic Accidents
The Police Department collects statistical data on the number of burglaries/breaking & entering, thefts from
vehicles, and traffic crashes to track progress in furtherance of our annual goals. This data represents the
three index measurements that track how successful we are as an agency in reducing crime and disorder.
These goals and index measurements have been identified as a result of an extensive goal setting process
that involved: citizen survey data from residents, internal staff feedback from police supervisors, command
staff and professional judgment. The crimes measured have a high frequency of occurrence. Part of the
police department's mission is to partner with the community to address and reduce their frequency and
number. The ultimate goal is to continue to make Dublin a safe place to live, work, and visit.
Burglaries, Thefts from Vehicles & Accidents
Police 4-66 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
Performance Measures:
4. Percent Chance in the Number of Reoorted Thefts from Vehicles
(2013 to 2016)
5. Percent Chance in the Number of Reported Buralaries/B&E4
(2013 to 2016)
6. Percent Chance in the Number of Reported Traffic Accidents
(2013 to 2016)
Percent Change in Thefts from Vehicles, Burglaries/B&E
and Traffic Accidents from 2013 - 2016 +1.53%
2015-2016
+14.]5%
i000 20142015 yu. 932
900 �9 808
800
]00
600
5w +2.84% A.42%
201420$ 2015-201b
9W +56.06% -6.80%
20142015 2015-2016
300 216. -. ll6 1811]3
200 101 66 103 96
lap
0
Repotted Burglaries/B&E F: pWn.d Theftsfrom Reported TrzHc Accidents
Vehicles
0 201 0 201 0 201 02016
Police 4-67 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police
Performance Measures:
7. Percent of Citizens who rate overall Police Services as Good or Excellent
(National Citizens Survey)
95%
94
93
92
91%
90
Percent of Citizens who rate overall Police
Services as Good or Excellent
/- 95%
This measure reflects the perceptions of citizens regarding the services provided by the City of Dublin Police
Department. The department uses this information in various ways such as annual goal setting.
Police 4-68 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police/Enforcement and Education
STATEMENT OF FUNCTIONS
Ordinance 96-90 authorized the establishment of the Enforcement and Education Fund. Revenues
in this fund are derived from fines received in accordance with Section 4511.99 of the Ohio Revised
Code. This fund is to be used by the Police to pay those costs it incurs in enforcing Section 4511.19
of the Ohio Revised Code, in educating the public of laws governing the operation of a motor vehicle
while under the influence of alcohol, the dangers of operating a motor vehicle while under the
influence of alcohol and other information relating to the operating of a motor vehicle and the
consumption of alcoholic beverages.
Police/Ed Enf 4-69 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
251 Enforcement and Education
80 Police
Personal Services
701103 Overtime Wages
0
2,000
2,000
2,000
701201 Employee Benefits
0
0
0
420
Personal Services Total:
0
2,000
2,000
2,420
Capital Outlay
731000 Furniture/Equipment
0
0
0
13,975
Capital Outlay Total:
0
0
0
13,975
Police Total:
0
2,000
2,000
16,395
Enforcement and Education Total:
0
2,000
2,000
16,395
4-70
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety/ Police /Enforcement and Education
BUDGET SUMMARY:
25150800
• Account 701103 provides funds for overtime for personnel to conduct OVI enforcement.
• Account 731000 provides funds to purchase equipment for use in covert investigations and
operations.
Police/Ed Enf 4-71 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
472
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police / Law Enforcement Trust Fund
STATEMENT OF FUNCTIONS
Ordinance 94-90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the
fund are derived from contraband property seizures in accordance with Section 2933.43 of the Ohio
Revised Code. This fund is to be used to pay the costs of prolonged or complex investigations or
prosecutions, to provide reasonable technical training or expertise, to provide matching funds to
obtain federal grants to aid law enforcement, or for other law enforcement purposes that City
Council determines to be appropriate.
Police/Law Enf 4-73 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016 2017 2017 2018
Actual Budget Revised Budget Executive
Budget
242 Law Enforcement
80 Police
Contractual Services
713005 Misc. Contract. Serv. 0 0 64,724 0
Contractual Services Total:
Police Total:
Law Enforcement Total:
4-74
0 0 64,724 0
0 0 64,724 0
0 0 64,724 0
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police / Law Enforcement Trust Fund
BUDGET SUMMARY:
24280820
Account 731000 provides for furniture and equipment. No request in 2018.
Police/Law Enf 4-75 12/04/17
THIS PAGE LER BLANC IMEMIGHALLV
OHIO, USA
476
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police/ Wireless 9-1-1 Fund
STATEMENT OF FUNCTIONS
Ohio Revised Code (ORC) §128.42 establishes a $0.25 per month user fee on every wireless phone
bill to reimburse local public safety answering points for costs associated with receiving 9 -1 -1 calls
placed from wireless telephones. As directed by ORC §128.55, the Wireless 9 -1 -1 Governmental
Assistance Fund is administered by the Franklin County Commissioners, with funds disbursed in
accordance with the formula set by the local 9 -1 -1 Planning Committee. To facilitate disbursement,
local agencies are required to enter into intergovernmental agreements. In February 2017, the City
of Dublin entered into an agreement with the Franklin County Commissioners for the disbursement
of these funds.
Disbursements received from the Wireless 9 -1 -1 Governmental Assistance Fund must be used in
accordance with ORC §128.57, which includes those costs incurred in the designing, upgrading,
purchasing and maintaining equipment as well as the training of staff who answer wireless 9 -1 -1
calls. Disbursements received may be used for personnel costs, once all equipment purchases have
been completed.
Wireless 9-1-1 4-77 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
244 Wireless 9-1-1 System
80 Police
Supplies
724003 Equipment Maintenance
0
0
0
46,820
Supplies Total:
0
0
0
46,820
Transfers/Advances
741000 Transfers Expense
80,000
80,000
80,000
80,000
Transfers/Advances Total:
80,000
80,000
80,000
80,000
Police Total:
80,000
80,000
80,000
126,820
Wireless 9-1-1 System Total:
80,000
80,000
80,000
126,820
am
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Safety / Police/ Wireless 9-1-1 Fund
BUDGET SUMMARY:
24410820
• Account 713004 provides funding for the maintenance agreement on NG911 system.
24496820
• Account 741000 will be utilized to transfer funds to reimburse the Safety Fund for allowable
expenses including eligible personnel expenditures.
Wireless 9-1-1 4-79 12/4/17
THIS PAGE LER BLANC IMEMIONALLV
City of
Dublin
OHIO, U5A
480
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
General Obligation Debt Service
STATEMENT OF FUNCTIONS
These funds reflect the cost of paying the principal and interest on various outstanding bond and
note issues. Sources of funding include transfers from the Capital Improvements Tax Fund and
various Tax Increment Financing Funds.
NOTES AND ADJUSTMENTS:
Budget requests for debt service payments reflect debt service obligations for both long-term and
short-term debt issued by the City. The debt service payments for Water and Sewer Fund
obligations are budgeted as debt service payments directly in the Water and Sewer Funds instead of
transferring the money to the General Obligation Debt Service Fund and reflecting the debt
payments in that Fund.
Debt 5-1 12/04/17
2018 Operating Budget - City of Dublin, Ohio
Debt Service Total: 10,579,234 11,744,150 11,872,280 14,007,550
Finance Total: 10,579,234 11,744,150 11,872,280 14,007,550
General Debt Service Total: 10,579,234 11,744,150 11,872,280 14,007,550
5-2
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
310 General
Debt Service
20 Finance
Debt Service
761001
Debt Issuance Costs
85,232
5,000
133,130
5,000
762002
Principal- Parks Programs
338,000
605,000
605,000
553,000
762003
Principal- Transportation
5,754,066
6,380,600
6,380,600
7,382,625
762004
Principal- Land and Buildings
947,474
756,150
756,150
904,525
763003
Interest- Parks Program
111,785
119,300
119,300
94,225
763004
Interest- Transportation
2,789,634
3,414,100
3,414,100
4,508,400
763005
Interest- Land and Buildings
553,043
464,000
464,000
559,775
Debt Service Total: 10,579,234 11,744,150 11,872,280 14,007,550
Finance Total: 10,579,234 11,744,150 11,872,280 14,007,550
General Debt Service Total: 10,579,234 11,744,150 11,872,280 14,007,550
5-2
2018 Operating Budget - City of Dublin, Ohio
2016 2017
2017
2018
Actual Budget
Revised Budget
Executive
Budget
311 Econ Development Bond Retinnnt
20 Finance
Debt Service
762004 Principal- Land and Buildings
0 0
0
300,000
763004 Interest -Transportation
1,518,406 0
0
0
763005 Interest- Land and Buildings
0 1,391,000
1,390,963
1,390,925
Debt Service Total:
Finance Total:
Econ Development Bond Retirmnt Total:
5-3
1,518,406 1,391,000 1,390,963 1,690,925
1,518,406 1,391,000 1,390,963 1,690,925
1,518,406 1,391,000 1,390,963 1,690,925
2018 Operating Budget - City of Dublin, Ohio
2016 2017 2017 2018
Actual Budget Revised Budget Executive
Budget
320 SA. Debt Service
20 Finance
Contractual Services
711001 County Auditor Deductions 41 0 0 0
Contractual Services Total:
Finance Total:
S.A. Debt Service Total:
5-4
41 0 0 0
41 0 0 0
41 0 0 0
2018 Operating Budget - City of Dublin, Ohio
2016 2017 2017 2018
Actual Budget Revised Budget Executive
Budget
321 1992 SA. Debt Service
20 Finance
Contractual Services
711001 County Auditor Deductions 1 0 0 0
Contractual Services Total:
Finance Total:
1992 S.A. Debt Service Total:
5-5
1 0 0 0
1 0 0 0
1 0 0 0
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
322 2001 SA. Debt Service
20 Finance
Contractual Services
711001 County Auditor Deductions
32
200
200
100
Contractual Services Total:
32
200
200
100
Debt Service
762003 Principal -Transportation
104,836
108,100
108,100
112,800
763004 Interest- Transportation
23,916
20,800
20,800
15,375
Debt Service Total:
128,752
128,900
128,900
128,175
Finance Total:
128,784
129,100
129,100
128,275
2001 S.A. Debt Service Total:
128,784
129,100
129,100
128,275
5-6
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
This fund was created by City Council for the express purpose of the purchase of equipment, apparatus,
property, construction of buildings, structures, roads and other public improvements as needed. City
income tax collections are directly credited to this fund each year in accordance with Ordinance No. 17-
87. Additional revenue is provided by real estate taxes, transfers from the General Fund, and interest
income.
The Five-year Capital Improvements Program (CIP) establishes the City's blueprint for investments in its
capital infrastructure. The CIP is used as a tool to help ensure the City's long and short-term capital
investments are made in the context of careful consideration of the City's needs as well as the resources
available to fund all projects. A complete copy of the document is available on-line on the City's website
at dublinohiousa.aov/economic-development/capital-improvements-Droaram.
The financial guidelines used in the preparation of the CIP provide assurances that the City can meet, in
a full and timely manner, both its debt service obligations and all other obligations competing for the
available resources. It is the City's objective to complete as many needed capital improvement projects
as financially possible while maintaining flexibility and the ability to adapt to changes as they occur.
The five -Year CIP and the Annual Operating Budget are two critical documents prepared annually.
The relationship between these two documents is summarized by the following points:
Five -Year CIP
• Represents a long-term financial plan, including funding sources.
• Establishes priorities and serves as a planning document or blueprint for the City's investment in
capital infrastructure.
• Provides a breakdown of major project costs and phasing.
• Does not appropriate money. The Operating Budget is the document which authorizes the actual
funding authority for the capital projects.
Operating Budget — Annual CIP Budget
• Appropriates money to implement the first year of the Five -Year CIP.
• Appropriates money to implement a "phase of a major, multi-year project."
• Appropriates money for capital maintenance expenditures, including those of a continuing nature
(i.e. fleet and equipment replacement, computers, etc.).
Proiect Prioritization
In developing prioritization of projects, several elements are taken into consideration:
• City Council's goals, both past and present.
• Findings included in the Economic Development Strategy.
• Commitments made by the City in agreements.
• Bi -Annual Community Survey results.
• Input from Citizen Committees and economic development opportunities.
Using these guidelines resulted in the list of projects to be funded that are focused towards needed
infrastructure improvements such as road and utility needs.
CIP 6-1 12/04/17
2018 OPERATING BUDGET - CITV OF DUBLIN, MIO
Capital Improvements Program (CIP)
J
Project
fnnsil a Cipidl lmpmoemerrt
AMairAemn®Pmlector
Type
Projo P)
EapentliWm
(Opemtin6Butl5e1)
Gyib'
CoaNcton res ll in
6haramma/
eTasionoragificat
/�r+Gyid
-nprovrnaitofaleushng aset
/M JnxN
orfamliry,orprojx6realOrgin
M parameter or Accu not
aset.
Gyib'
Proja6 res ll in tl repar,
A�rtalara
replacement, renovation or rw
upgrade of an eusting apse[.
C�b'Akora4on
Proja6 or programs resll in
accul of real property surm
as lad or pamavfrte�em=rt6,
or eaves for contingencies for
fico e
Roum�
Preventive m4irpautce repars
h�nm�are
tlot do not agificafly upgrade
tl structure or increase its
priimoWy estinated usefil life (for
example minor roofpaBhrg or
guver repar work).
Impact of Can tal Iwvestrients on the Diderot no Budget
The Ogrs Operabng Bud get covers a one -yeabmeperiod, whereas the Ogrs C I P covers a five-year
period. While the CID is prepared and approved separately bom the Ctaat ng Budget, staff take Into
nsdera0on the Impact of the upcoming years copi d projects on the departmental opera0orrs,
Including the mantsnance and upkeep of the mets.
When debt finatanq Is used to fund capital projects, the principal and (nest payment are Induced
as expenditaresln the Operatng Budget
The City has taken further steps to evaluate the Impact of capital acts on the operatng budget by
adding an Infrastructure Asset Ivanager Engineer to Its staff. This pogrom Is responsible for
Implementng and managing strategies In sustaining public infrastructure acts, with the fundamental
goal to preserve and extend pre service life of longterm infrastructure asci. In pre course of
inventorying and Ir spectng Ihs asci, routine maintenance schedules will be established which will
help Ire City to better understand pre annual operatnd costs or additonal savings rdated to Ire Op/s
infrastructure asci, both enstng and new additons. This will assist pre City In better quatfarg
impact; of capital egrenditures on Ire operatng budget In furore yeas.
CID 62 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
MUNIS
Protect
No.
Protect Descritotion
ODeratina Cost
Notes
Contracted landscape maintenance,
ETW3
U`33 R161 o4 Road lnterchan e
155000
plus cast of lni aton.
Increased cost of contracted
GP133
Rversde Resin Park
110000
landscape maintenance service.
rX Ctm yip ectaostea O055Naepsry 3xi Saco Fist Sovst avaa5
y/� �Ii
CYnsbcctlm Mtlp S>cG�Pn25b/e�Ei/dye, 0.itaao X17
CIP 6-3 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
Summary of CIP Financial Guidelines
There are several key guidelines the City utilized in determining the fiscal capacity to complete capital
projects over the next five years. These are summarized as follows:
• The five-year plan will be updated annually.
• 25 percent of the City's two percent income tax revenue shall be made available to fund capital
improvements. This allocation is in accordance with Ordinance No. 17-87 and the ballot language
approved by the voters in November 1987.
• Of the 25 percent of the total income tax revenues which are utilized for capital improvements,
60 percent of that amount will be allocated to fund long-term debt, and 40 percent to fund
projects and capital expenses on a cash basis. This allocation is in accordance with Ordinance
No. 31-16. The reasons for this guideline are:
a) It is important to stress that funding projects with long-term debt obligates the use of
public funds for the next 20 years in most cases. The more long-term debt which is incurred
now significantly reduces the options available to future City Councils to fund needed projects.
b) The City has determined that paying cash for projects where financially possible (pay-as-
you-go financing) will increase our flexibility in the future. In utilizing pay-as-you-go financing,
revenue projections and estimated fund balances will be reviewed and evaluated to assure that
sufficient reserves are maintained.
C) It is not economical to issue debt for some projects.
d) The estimated life of some projects does not meet the criteria to issue long-term debt.
• The City's philosophy for projecting income tax revenues is to be conservative. The City's largest
revenue source for operations is income tax revenue. This source comprises over 90% of the
City's General Fund operating revenues. Therefore, it is one of the City's key economic indicators
that is reviewed when determining the level of growth for the upcoming year.
To the degree that the income tax revenue rate of growth exceeds our projections in any given
year, the excess revenue should be utilized to fund projects on a cash basis the following year or
to reduce the amount of debt on projects identified to be financed with debt proceeds.
The availability of adequate financial reserves or balances that can be used to address unforeseen
contingencies or take advantage of opportunities is a critical element in evaluating financial
strength. Another key financial indicator for the City is its' General Fund balance. The City's
policy is to maintain a year-end balance equal to or greater than 50% of the General Fund
expenditures, including operating transfers. This balance is in accordance with Ordinance No. 32-
16. This level of fund balance is necessary as we continue funding major improvements
throughout the City. We will continue to make significant advances from the General Fund to
various TIF funds for infrastructure improvements throughout the City. This allows the City to
take advantage of opportunities as they arise and fund infrastructure improvements before TIF
revenues are generated. The expectation is that these advances will be repaid to the General
Fund over the 30 -year life of each TIF.
CIP 6-4 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
Since a portion of the debt outstanding and future capital improvements are utility (water and
sewer) related, the systems' user fees and capacity charges (tap permits) will continue to be
evaluated. Water related improvements will be programmed based on the Water Fund's available
cash reserves and estimated annual revenues. The repayment of the Ohio Water Development
Authority loan for the Upper Scioto West Branch Interceptor will be retired utilizing the Sewer
Fund's available cash reserves and estimated annual revenues. Every effort will be made to
structure the debt service obligations for utility infrastructure improvements in such a manner as
to utilize the Sewer Fund and Water Fund available cash reserves and estimated annual revenues
to the fullest and thereby reducing or eliminating the dependency on income tax revenues. The
goal in the Water and Sewer funds has been to maintain fund balances equal to approximately
25% of the total value of each system.
In 2018, approximately 80% of the property tax revenue from the City's "inside millage" will be
allocated to the Capital Improvements Tax Fund.
The property tax revenue from the City's "inside millage" (1.75 mills) was allocated 100% to the
Parkland Acquisition Fund from 2001-2006. From 2007-2009, the City began allocating .95 mills
of the total 1.75 mills to the Parkland Acquisition Fund with the remaining .80 mills allocated to
the Capital Improvements Tax Fund. As part of the 2010-2014 CIP process, Council approved
allocating 1.40 mills to the Capital Improvements Tax Fund and .35 mills to the Parkland
Acquisition Fund. Recognizing the benefits and flexibility of allocating more of the City's "inside
millage" to the Capital Improvements Tax Fund, Council has continued to approve, with each
year's CIP, the same allocation. This allocation is reviewed during the CIP process each year and
can be reallocated if City Council deems it appropriate.
Pursuant to the City's Debt Policy (Ordinance No. 31-16), the maximum amount of income tax
supported debt to be issued is 10 percent less than the estimated maximum amount of debt that
can be supported by the income tax revenue allocated as available for annual debt service
obligations. This limitation provides an additional buffer in the event that income tax revenues
fall short of projections or that an unexpected increase in interest rates occurs.
As a matter of general policy, the City will do the following in order to be able to fund additional
projects needed to serve the citizens of Dublin:
a) Pursue federal, state and local assistance in the form of grants, low interest loans,
cost-sharing, etc.
b) Utilize assessment procedures for projects which have a reasonably well defined
group of beneficiaries and which legally lend themselves to this type of financing.
C) Look increasingly at ways to obtain revenue through user fees as a means to fund
capital projects or as a way to free -up other income tax dollars so that they can
be used to fund capital projects.
d) Utilize, where appropriate, economic development incentives such as tax
increment financing.
CIP 6-5 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Capital Improvements Program (CIP)
As projects are proposed for funding, the statutory debt limitations will be reviewed to ensure
compliance.
The five-year program provides for significant capital programming. The programming of projects needs
to be distributed over the five-year period so that as we update our capital program each year, we can
evaluate current conditions, including the capital needs, revenue growth, and respond to new priorities.
Transfers and Advances
The majority of the funding programmed for transfers is for debt service obligations on capital projects
financed by long-term debt. The advances programmed are based on projects programmed in the
2018-2022 CIP that have been identified as infrastructure projects benefiting the reflected TIFs.
CIP 6-6 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016 2017 2017 2018
Actual Budget Revised Budget Executive
Budget
401 Capital Improvements Tax
20 Finance
Contractual Services
711001 County Auditor Deductions 37,002 39,000 39,000 29,000
Contractual Services Total:
37,002
39,000
39,000
29,000
Capital Outlay
735001 Cap Impr
Land and Land Impr
308,053
500,000
587,365
500,000
736000 Cap Impr
Other Projects
0
0
0
250,000
737000 Cap Impr
Contingencies
0
250,000
250,000
250,000
Capital Outlay Total:
308,053
750,000
837,365
1,000,000
Transfers/Advances
741000 Transfers
Expense
3,731,976
3,522,600
4,322,600
4,852,550
742000 Advances
Expense
5,355,000
0
0
7,750,000
Transfers/Advances Total:
9,086,976
3,522,600
4,322,600
12,602,550
Finance Total:
9,432,031
4,311,600
5,198,965
13,631,550
30 Public Works
Capital Outlay
734004 Other Equipment
1,755,670
1,295,000
1,520,399
1,660,000
735002 Cap Impr
Build & Other Struct
1,360,009
1,040,000
1,981,304
1,090,000
735004 Cap Impr
New Str Const/Eng Ser
0
300,000
460,100
0
735006 Cap Impr
Str Maint Proj
8,811,613
14,560,000
17,998,983
10,285,000
735010 Cap Impr
Storm Sewer Imp
1,140,144
1,165,000
1,238,562
725,000
Capital Outlay Total:
13,067,436
18,360,000
23,199,347
13,760,000
Public Works Total:
13,067,436
18,360,000
23,199,347
13,760,000
40 Parks and Recreation
Capital Outlay
735005 Cap Impr
Park & Bikewy Impr
4,568,454
1,730,000
6,369,182
2,105,000
Capital Outlay Total:
4,568,454
1,730,000
6,369,182
2,105,000
Parks and Recreation Total: 4,568,454 1,730,000 6,369,182 2,105,000
6-7
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
401 Capital Improvements Tax
60 Information Technology
Capital Outlay
732000 Information Technology
802,013
1,425,000
2,361,842
1,740,000
736000 Cap Impr Other Projects
450,496
0
57,860
0
Capital Outlay Total:
1,252,509
1,425,000
2,419,702
1,740,000
Information Technology Total:
1,252,509
1,425,000
2,419,702
1,740,000
70 Development
Transfers/Advances
742000 Advances Expense
0
2,015,000
2,015,000
0
Transfers/Advances Total:
0
2,015,000
2,015,000
0
Development Total:
0
2,015,000
2,015,000
0
80 Police
Capital Outlay
734001 Police Capital Equipment
688,495
300,000
540,689
170,000
Capital Outlay Total:
688,495
300,000
540,689
170,000
Police Total:
688,495
300,000
540,689
170,000
Capital Improvements Tax Total:
29,008,924
28,141,600
39,742,885
31,406,550
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
404 Capital Improvement Constructi
20 Finance
Contractual Services
713005 Misc. Contract. Serv.
35,149
0
22,000
0
Contractual Services Total:
35,149
0
22,000
0
Transfers/Advances
741000 Transfers Expense
8,520,000
0
596,435
4,703,000
742000 Advances Expense
3,723,427
3,500,000
30,268,500
0
Transfers/Advances Total:
12,243,427
3,500,000
30,864,935
4,703,000
Debt Service
761001 Debt Issuance Costs
120,250
0
422,966
0
Debt Service Total:
120,250
0
422,966
0
Finance Total:
12,398,826
3,500,000
31,309,901
4,703,000
30 Public Works
Contractual Services
713004 Other Professional Services
0
0
180,050
0
Contractual Services Total:
0
0
180,050
0
Capital Outlay
735002 Cap Impr Build & Other Struct
26,233,133
0
15,037,923
12,580,000
735004 Cap Impr New Str Const/Eng Ser
21,154,437
0
15,014,956
16,256,100
735006 Cap Impr Str Maint Proj
0
0
22,126,570
0
Capital Outlay Total:
47,387,570
0
52,179,449
28,836,100
Public Works Total:
47,387,570
0
52,359,499
28,836,100
40 Parks and Recreation
Capital Outlay
735005 Cap Impr Park & Bikewy Impr
0
0
1,017,480
1,100,000
Capital Outlay Total:
0
0
1,017,480
1,100,000
Parks and Recreation Total:
0
0
1,017,480
1,100,000
Capital Improvement Constructi Total:
59,786,396
3,500,000
84,686,880
34,639,100
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
412 TIF Woerner-Temple
20 Finance
Contractual Services
711001 County Auditor Deductions
2,035
3,000
3,000
3,000
Contractual Services Total:
2,035
3,000
3,000
3,000
Transfers/Advances
741000 Transfers Expense
448,663
449,300
449,300
452,225
Transfers/Advances Total:
448,663
449,300
449,300
452,225
Finance Total:
450,697
452,300
452,300
455,225
TIF Woerner-Temple Total:
450,697
452,300
452,300
455,225
6-10
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
415 TIF Ruscilli
20 Finance
Contractual Services
711001 County Auditor Deductions
6,706
7,000
7,600
7,800
Contractual Services Total:
6,706
7,000
7,600
7,800
Transfers/Advances
741000 Transfers Expense
1,035,475
737,800
737,800
600,000
Transfers/Advances Total:
1,035,475
737,800
737,800
600,000
Finance Total:
1,042,181
744,800
745,400
607,800
TIF Ruscilli Total:
1,042,181
744,800
745,400
607,800
6-11
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
416 TIF Pizzuti
20 Finance
Contractual Services
711001 County Auditor Deductions
2,768
3,000
3,000
3,000
Contractual Services Total:
2,768
3,000
3,000
3,000
Capital Outlay
735001 Cap Impr Land and Land Impr
0
0
116,650
0
Capital Outlay Total:
0
0
116,650
0
Transfers/Advances
741000 Transfers Expense
0
325,000
325,000
327,500
Transfers/Advances Total:
0
325,000
325,000
327,500
Finance Total:
2,768
328,000
444,650
330,500
30 Public Works
Contractual Services
713004 Other Professional Services
36,759
0
8,977
0
Contractual Services Total:
36,759
0
8,977
0
Capital Outlay
735006 Cap Impr Str Maint Proj
166,444
0
641,864
0
Capital Outlay Total:
166,444
0
641,864
0
Public Works Total:
203,202
0
650,841
0
TIF Pizzuti Total:
205,970
328,000
1,095,491
330,500
6-12
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
419 TIF Thomas/Kohler
20 Finance
Contractual Services
711001 County Auditor Deductions
8,982
9,000
9,000
9,000
Contractual Services Total:
8,982
9,000
9,000
9,000
Transfers/Advances
741000 Transfers Expense
155,678
156,200
156,200
157,275
742000 Advances Expense
250,000
0
0
250,000
Transfers/Advances Total:
405,678
156,200
156,200
407,275
Finance Total:
414,660
165,200
165,200
416,275
30 Public Works
Contractual Services
713004 Other Professional Services
43,911
0
497,668
0
Contractual Services Total:
43,911
0
497,668
0
Capital Outlay
735004 Cap Impr New Str Const/Eng Ser
0
0
1,170,000
0
Capital Outlay Total:
0
0
1,170,000
0
Public Works Total:
43,911
0
1,667,668
0
TIF Thomas/Kohler Total:
458,571
165,200
1,832,868
416,275
6-13
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
421 TIF McKitrick Project
20 Finance
Contractual Services
711001 County Auditor Deductions
120,486
25,000
25,000
15,000
Contractual Services Total:
120,486
25,000
25,000
15,000
Transfers/Advances
741000 Transfers Expense
494,000
1,074,800
1,074,800
2,300,525
Transfers/Advances Total:
494,000
1,074,800
1,074,800
2,300,525
Finance Total:
614,486
1,099,800
1,099,800
2,315,525
TIF McKitrick Project Total:
614,486
1,099,800
1,099,800
2,315,525
6-14
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
425 TIF Perimeter Center
20 Finance
Contractual Services
711001 County Auditor Deductions
5,568
6,000
6,000
6,200
Contractual Services Total:
5,568
6,000
6,000
6,200
Finance Total:
5,568
6,000
6,000
6,200
30 Public Works
Contractual Services
713004 Other Professional Services
240,530
0
303,945
0
Contractual Services Total:
240,530
0
303,945
0
Public Works Total:
240,530
0
303,945
0
TIF Perimeter Center Total:
246,098
6,000
309,945
6,200
6-15
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
426 TIF Rings Road
20 Finance
Contractual Services
711001 County Auditor Deductions
10,225
12,000
12,000
5,000
Contractual Services Total:
10,225
12,000
12,000
5,000
Transfers/Advances
741000 Transfers Expense
274,081
274,900
274,900
276,875
Transfers/Advances Total:
274,081
274,900
274,900
276,875
Finance Total:
284,306
286,900
286,900
281,875
TIF Rings Road Total:
284,306
286,900
286,900
281,875
6-16
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
431 TIF Perimeter West
20 Finance
Contractual Services
711001 County Auditor Deductions
20,227
22,000
44,025
45,000
Contractual Services Total:
20,227
22,000
44,025
45,000
Transfers/Advances
741000 Transfers Expense
965,905
965,300
965,300
966,125
742000 Advances Expense
0
0
0
595,000
Transfers/Advances Total:
965,905
965,300
965,300
1,561,125
Finance Total:
986,132
987,300
1,009,325
1,606,125
30 Public Works
Contractual Services
713004 Other Professional Services
0
340,000
340,000
0
Contractual Services Total:
0
340,000
340,000
0
Capital Outlay
735004 Cap Impr New Str Const/Eng Ser
108,894
0
0
0
Capital Outlay Total:
108,894
0
0
0
Public Works Total:
108,894
340,000
340,000
0
TIF Perimeter West Total:
1,095,026
1,327,300
1,349,325
1,606,125
6-17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
432 TIF Upper Metro Place
20 Finance
Contractual Services
711001 County Auditor Deductions
2,957
3,500
3,500
3,500
Contractual Services Total:
2,957
3,500
3,500
3,500
Transfers/Advances
741000 Transfers Expense
4,743
1,267,800
1,267,800
836,100
Transfers/Advances Total:
4,743
1,267,800
1,267,800
836,100
Finance Total:
7,699
1,271,300
1,271,300
839,600
30 Public Works
Contractual Services
713004 Other Professional Services
82,649
0
251,138
0
Contractual Services Total:
82,649
0
251,138
0
Capital Outlay
735004 Cap Impr New Str Const/Eng Ser
18,564,199
0
23,974,423
0
Capital Outlay Total:
18,564,199
0
23,974,423
0
Public Works Total:
18,646,848
0
24,225,561
0
TIF Upper Metro Place Total:
18,654,547
1,271,300
25,496,861
839,600
6-18
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
433 TIF Rings/Frantz
20 Finance
Contractual Services
711001 County Auditor Deductions
4,742
5,000
5,000
5,000
Contractual Services Total:
4,742
5,000
5,000
5,000
Transfers/Advances
742000 Advances Expense
250,000
0
0
0
Transfers/Advances Total:
250,000
0
0
0
Finance Total:
254,742
5,000
5,000
5,000
30 Public Works
Contractual Services
713004 Other Professional Services
174,541
125,000
409,078
0
Contractual Services Total:
174,541
125,000
409,078
0
Capital Outlay
735004 Cap Impr New Str Const/Eng Ser
200
2,665,000
2,665,000
0
Capital Outlay Total:
200
2,665,000
2,665,000
0
Public Works Total:
174,741
2,790,000
3,074,078
0
TIF Rings/ Frantz Total:
429,483
2,795,000
3,079,078
5,000
6-19
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
436 TIF Historic Dublin Parking
20 Finance
Contractual Services
711001 County Auditor Deductions
777
1,000
1,000
1,000
Contractual Services Total:
777
1,000
1,000
1,000
Transfers/Advances
742000 Advances Expense
0
70,000
70,000
70,000
Transfers/Advances Total:
0
70,000
70,000
70,000
Finance Total:
777
71,000
71,000
71,000
TIF Historic Dublin Parking Total:
777
71,000
71,000
71,000
6-20
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
441 TIF Emerald Parkway Phase 8
20 Finance
Transfers/Advances
741000 Transfers Expense
384,388
479,500
479,500
0
Transfers/Advances Total:
384,388
479,500
479,500
0
Finance Total:
384,388
479,500
479,500
0
30 Public Works
Contractual Services
713004 Other Professional Services
1,908
15,000
43,860
0
Contractual Services Total:
1,908
15,000
43,860
0
Capital Outlay
735001 Cap Impr Land and Land Impr
348,726
0
0
0
735004 Cap Impr New Str Const/Eng Ser
0
360,000
371,300
0
Capital Outlay Total:
348,726
360,000
371,300
0
Public Works Total:
350,634
375,000
415,159
0
TIF Emerald Parkway Phase 8 Total:
735,022
854,500
894,659
0
6-21
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
442 TIF Perimeter Loop
20 Finance
Contractual Services
711001 County Auditor Deductions
438
600
600
600
Contractual Services Total:
438
600
600
600
Transfers/Advances
742000 Advances Expense
0
35,000
35,000
35,000
Transfers/Advances Total:
0
35,000
35,000
35,000
Finance Total:
438
35,600
35,600
35,600
TIF Perimeter Loop Total:
438
35,600
35,600
35,600
6-22
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
443 TIF Tartan West
20 Finance
Contractual Services
711001 County Auditor Deductions
13,854
15,000
15,000
15,000
713005 Misc. Contract. Serv.
3,150
0
4,350
0
Contractual Services Total:
17,004
15,000
19,350
15,000
Transfers/Advances
742000 Advances Expense
0
0
0
650,000
Transfers/Advances Total:
0
0
0
650,000
Finance Total:
17,004
15,000
19,350
665,000
30 Public Works
Contractual Services
713004 Other Professional Services
155,666
0
144,155
0
Contractual Services Total:
155,666
0
144,155
0
Capital Outlay
735006 Cap Impr Str Maint Proj
6,670
2,135,000
2,148,398
0
Capital Outlay Total:
6,670
2,135,000
2,148,398
0
Public Works Total:
162,336
2,135,000
2,292,552
0
TI F Tartan West Total:
179,339
2,150,000
2,311,902
665,000
6-23
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
444 TIF Shamrock Blvd.
20 Finance
Contractual Services
711001 County Auditor Deductions
550
750
750
750
Contractual Services Total:
550
750
750
750
Transfers/Advances
742000 Advances Expense
0
25,000
50,000
50,000
Transfers/Advances Total:
0
25,000
50,000
50,000
Finance Total:
550
25,750
50,750
50,750
TIF Shamrock Blvd. Total:
550
25,750
50,750
50,750
6-24
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
446 TIF River Ridge
20 Finance
Contractual Services
711001 County Auditor Deductions
1,099
1,250
1,250
1,250
Contractual Services Total:
1,099
1,250
1,250
1,250
Transfers/Advances
741000 Transfers Expense
137,091
137,700
137,700
137,700
742000 Advances Expense
200,000
0
0
50,000
Transfers/Advances Total:
337,091
137,700
137,700
187,700
Finance Total:
338,190
138,950
138,950
188,950
TIF River Ridge Total:
338,190
138,950
138,950
188,950
6-25
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
447 TIF Lifetime Fitness
20 Finance
Contractual Services
711001 County Auditor Deductions
1,607
1,750
1,750
1,750
Contractual Services Total:
1,607
1,750
1,750
1,750
Transfers/Advances
742000 Advances Expense
0
0
150,000
200,000
Transfers/Advances Total:
0
0
150,000
200,000
Finance Total:
1,607
1,750
151,750
201,750
30 Public Works
Contractual Services
713004 Other Professional Services
4,180
0
0
0
Contractual Services Total:
4,180
0
0
0
Capital Outlay
735006 Cap Impr Str Maint Proj
504,570
0
0
0
Capital Outlay Total:
504,570
0
0
0
Public Works Total:
508,750
0
0
0
TIF Lifetime Fitness Total:
510,356
1,750
151,750
201,750
6-26
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
448 COIC Improvement
30 Public Works
Contractual Services
713004 Other Professional Services
0
25,000
25,000
0
Contractual Services Total:
0
25,000
25,000
0
Capital Outlay
735006 Cap Impr Str Maint Proj
0
155,000
155,000
0
Capital Outlay Total:
0
155,000
155,000
0
Public Works Total:
0
180,000
180,000
0
COIC Improvement Total:
0
180,000
180,000
0
6-27
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
449 TIF Irelan Place
20 Finance
Contractual Services
711001 County Auditor Deductions
48
100
100
100
Contractual Services Total:
48
100
100
100
Transfers/Advances
742000 Advances Expense
0
3,500
3,500
3,500
Transfers/Advances Total:
0
3,500
3,500
3,500
Finance Total:
48
3,600
3,600
3,600
TIF Irelan Place Total:
48
3,600
3,600
3,600
6-28
2018 Operating Budget - City of Dublin, Ohio
2016 2017 2017 2018
Actual Budget Revised Budget Executive
Budget
450 TIF Shier Rings Road
20 Finance
Contractual Services
711001 County Auditor Deductions 134 250 250 250
Contractual Services Total:
Finance Total:
TIF Shier Rings Road Total:
6-29
134 250 250 250
134 250 250 250
134 250 250 250
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
451 TIF Shamrock Crossing
20 Finance
Contractual Services
711001 County Auditor Deductions
2,191
2,500
3,800
4,000
Contractual Services Total:
2,191
2,500
3,800
4,000
Transfers/Advances
742000 Advances Expense
0
100,000
100,000
200,000
Transfers/Advances Total:
0
100,000
100,000
200,000
Finance Total:
2,191
102,500
103,800
204,000
TIF Shamrock Crossing Total:
2,191
102,500
103,800
204,000
6-30
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
452 TIF Bridge and High Street
20 Finance
Contractual Services
711001 County Auditor Deductions
1,289
1,500
1,500
1,500
Contractual Services Total:
1,289
1,500
1,500
1,500
Transfers/Advances
742000 Advances Expense
100,000
100,000
100,000
150,000
Transfers/Advances Total:
100,000
100,000
100,000
150,000
Finance Total:
101,289
101,500
101,500
151,500
TIF Bridge and High Street Total:
101,289
101,500
101,500
151,500
6-31
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
453 TIF Dublin Methodist Hospital
20 Finance
Contractual Services
711001 County Auditor Deductions
1,720
2,000
2,000
2,000
Contractual Services Total:
1,720
2,000
2,000
2,000
Transfers/Advances
741000 Transfers Expense
0
130,000
130,000
127,500
Transfers/Advances Total:
0
130,000
130,000
127,500
Finance Total:
1,720
132,000
132,000
129,500
TIF Dublin Methodist Hospital Total:
1,720
132,000
132,000
129,500
6-32
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
454 TIF Kroger Centre
20 Finance
Contractual Services
711001 County Auditor Deductions
3,336
4,000
4,000
4,000
Contractual Services Total:
3,336
4,000
4,000
4,000
Transfers/Advances
741000 Transfers Expense
99,388
0
97,238
282,375
Transfers/Advances Total:
99,388
0
97,238
282,375
Finance Total:
102,724
4,000
101,238
286,375
TIF Kroger Centre Total:
102,724
4,000
101,238
286,375
6-33
2018 Operating Budget - City of Dublin, Ohio
2016 2017 2017 2018
Actual Budget Revised Budget Executive
Budget
455 TIF Frantz/Dublin Road
30 Public Works
Contractual Services
713004 Other Professional Services 45,427 0 152,901 0
Contractual Services Total:
Public Works Total:
TIF Frantz/Dublin Road Total:
6-34
45,427 0 152,901 0
45,427 0 152,901 0
45,427 0 152,901 0
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
456 TIF Delta Energy
20 Finance
Contractual Services
711001 County Auditor Deductions
389
500
500
500
Contractual Services Total:
389
500
500
500
Transfers/Advances
742000 Advances Expense
0
30,000
30,000
30,000
Transfers/Advances Total:
0
30,000
30,000
30,000
Finance Total:
389
30,500
30,500
30,500
TIF Delta Energy Total:
389
30,500
30,500
30,500
6-35
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
457 TIF Bridge Street
20 Finance
Contractual Services
719006 Contractual Obligations
1,536,965
0
1,537,000
1,536,965
Contractual Services Total:
1,536,965
0
1,537,000
1,536,965
Capital Outlay
735001 Cap Impr Land and Land Impr
0
0
18,250
0
Capital Outlay Total:
0
0
18,250
0
Transfers/Advances
741000 Transfers Expense
254,598
255,600
255,600
0
Transfers/Advances Total:
254,598
255,600
255,600
0
Finance Total:
1,791,563
255,600
1,810,850
1,536,965
30 Public Works
Contractual Services
713004 Other Professional Services
2,700,915
1,525,000
2,528,884
2,215,000
Contractual Services Total:
2,700,915
1,525,000
2,528,884
2,215,000
Capital Outlay
731000 Furniture/Equipment
0
375,000
365,000
0
735001 Cap Impr Land and Land Impr
-1,059,459
0
0
0
735002 Cap Impr Build & Other Struct
28,760
0
445,680
0
735004 Cap Impr New Str Const/Eng Ser
792,713
0
108,593
0
Capital Outlay Total:
-237,986
375,000
919,273
0
Public Works Total:
2,462,929
1,900,000
3,448,157
2,215,000
TIF Bridge Street Total:
4,254,492
2,155,600
5,259,007
3,751,965
6-36
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
458 TIF Vrable
20 Finance
Contractual Services
711001 County Auditor Deductions
1,818
2,000
5,500
5,500
Contractual Services Total:
1,818
2,000
5,500
5,500
Transfers/Advances
742000 Advances Expense
0
0
0
500,000
Transfers/Advances Total:
0
0
0
500,000
Finance Total:
1,818
2,000
5,500
505,500
30 Public Works
Contractual Services
713004 Other Professional Services
0
0
3,012
0
Contractual Services Total:
0
0
3,012
0
Capital Outlay
735004 Cap Impr New Str Const/Eng Ser
1,455,426
0
1,322
0
Capital Outlay Total:
1,455,426
0
1,322
0
Public Works Total:
1,455,426
0
4,334
0
TIF Vrable Total:
1,457,244
2,000
9,834
505,500
6-37
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
459 TIF West Innovation
20 Finance
Contractual Services
711001 County Auditor Deductions
66
100
3,700
3,500
Contractual Services Total:
66
100
3,700
3,500
Transfers/Advances
742000 Advances Expense
0
0
0
300,000
Transfers/Advances Total:
0
0
0
300,000
Finance Total:
66
100
3,700
303,500
30 Public Works
Capital Outlay
735006 Cap Impr Str Maint Proj
1,032,378
0
603,200
0
Capital Outlay Total:
1,032,378
0
603,200
0
Public Works Total:
1,032,378
0
603,200
0
TIF West Innovation Total:
1,032,444
100
606,900
303,500
6-38
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
460 TIF Ohio University
20 Finance
Capital Outlay
735001 Cap Impr Land and Land Impr
167,125
0
635
0
Capital Outlay Total:
167,125
0
635
0
Finance Total:
167,125
0
635
0
30 Public Works
Contractual Services
713004 Other Professional Services
500
0
0
0
Contractual Services Total:
500
0
0
0
Capital Outlay
735006 Cap Impr Str Maint Proj
0
0
0
600,000
Capital Outlay Total:
0
0
0
600,000
Public Works Total:
500
0
0
600,000
TIF Ohio University Total:
167,625
0
635
600,000
6-39
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
461 TIF Tuller
20 Finance
Contractual Services
711001 County Auditor Deductions
0
5,000
5,000
5,000
Contractual Services Total:
0
5,000
5,000
5,000
Transfers/Advances
741000 Transfers Expense
0
0
0
359,975
Transfers/Advances Total:
0
0
0
359,975
Finance Total:
0
5,000
5,000
364,975
30 Public Works
Contractual Services
713004 Other Professional Services
3,363,101
0
40,156
0
Contractual Services Total:
3,363,101
0
40,156
0
Capital Outlay
735001 Cap Impr Land and Land Impr
0
0
37,158
0
735004 Cap Impr New Str Const/Eng Ser
2,708,917
0
4,263,786
0
Capital Outlay Total:
2,708,917
0
4,300,944
0
Public Works Total:
6,072,018
0
4,341,100
0
70 Development
Transfers/Advances
742000 Advances Expense
7,950,000
0
0
0
Transfers/Advances Total:
7,950,000
0
0
0
Development Total:
7,950,000
0
0
0
TIF Tuller Total:
14,022,018
5,000
4,346,100
364,975
6-40
2018 Operating Budget - City of Dublin, Ohio
2016 2017 2017 2018
Actual Budget Revised Budget Executive
Budget
462 TIF Nestle
20 Finance
Contractual Services
711001 County Auditor Deductions 446 500 500 750
Contractual Services Total:
Finance Total:
TIF Nestle Total:
6-41
446 500 500 750
446 500 500 750
446 500 500 750
2018 Operating Budget - City of Dublin, Ohio
2016 2017 2017 2018
Actual Budget Revised Budget Executive
Budget
463 TIF Bridge Park
20 Finance
Transfers/Advances
741000 Transfers Expense 215,140 1,490,300 1,490,300 2,532,425
Transfers/Advances Total:
Finance Total:
TIF Bridge Park Total:
6-42
215,140 1,490,300 1,490,300 2,532,425
215,140 1,490,300 1,490,300 2,532,425
215,140 1,490,300 1,490,300 2,532,425
2018 Operating Budget - City of Dublin, Ohio
2016 2017 2017 2018
Actual Budget Revised Budget Executive
Budget
464 TIF Innovation
20 Finance
Contractual Services
711001 County Auditor Deductions 0 250 955 1,000
Contractual Services Total:
Finance Total:
TIF Innovation Total:
6-43
0 250 955 1,000
0 250 955 1,000
0 250 955 1,000
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
465 TIF Riviera
30 Public Works
Contractual Services
713004 Other Professional Services
0
125,000
125,000
2,150,000
Contractual Services Total:
0
125,000
125,000
2,150,000
Capital Outlay
735001 Cap Impr Land and Land Impr
0
200,000
208,415
0
Capital Outlay Total:
0
200,000
208,415
0
Public Works Total:
0
325,000
333,415
2,150,000
TIF Riviera Total:
0
325,000
333,415
2,150,000
CITY OF DUBLIN
CAPITAL IMPROVEMENTS PROGRAM
2018-2022
SUMMARY
Administration - Capital Allocations
Total - ADMINISTRATION
City Facilities - Capital Maintenance
City Facilities - Capital Enhancements / New Capital Infrastructure
Total- CITY FACILITIES
City -Wide Fleet - Capital Maintenance
City -Wide Fleet - Capital Enhancements/ New Capital Infrastructure
Total- CITY-WIDE FLEET
Parks - Capital Maintenance
Parks - Capital Enhancements / New Capital Infrastructure
Total - PARKS
Police - Capital Maintenance
Police - Capital Enhancements/ New Capital Infrastructure
Total - POLICE
10,250
TOTAL
BEYOND
TOTAL
PROJECT DESCRIPTION
2018-202
I
2022
TO BE
3,290
3,120
($000)
($000)
BUDGETED
SUMMARY
Administration - Capital Allocations
Total - ADMINISTRATION
City Facilities - Capital Maintenance
City Facilities - Capital Enhancements / New Capital Infrastructure
Total- CITY FACILITIES
City -Wide Fleet - Capital Maintenance
City -Wide Fleet - Capital Enhancements/ New Capital Infrastructure
Total- CITY-WIDE FLEET
Parks - Capital Maintenance
Parks - Capital Enhancements / New Capital Infrastructure
Total - PARKS
Police - Capital Maintenance
Police - Capital Enhancements/ New Capital Infrastructure
Total - POLICE
10,250
0
10,250
10,250
0
10,250
3,065
1,080
225
2,040
3,290
3,120
4,145
2,265
6,410
6,790
410
0
0
6,790
410
7,200
0
7,200
4,075
26,720
0
16,160
4,075
42,880
30.795
16.160
46.955
885 0 885
120 0 120
1,005 0 1,005
Utilities - Sanitary Sewer - Capital Maintenance 6,300 2,050 8,350
Utilities - Sanitary Sewer - Capital Enhancements / New Capital Infrastructure 13,910 650 14,560
Total - UTILITIES - SANITARY SEWER 20,210 2,700 22,910
Utilities - Stormwater - Capital Maintenance
Utilities - Stormwater - Capital Enhancements / New Capital Infrastructure
Total - UTILITIES - STORMWATER
Computer Hardware / Software / Fiber - Capital Maintenance
Computer Hardware / Software / Fiber - Capital Enhancements / New
Capital Infrastructure
Total - COMPUTER HARDWARE / SOFTWARE / FIBER
Transportation - Bicycle and Pedestrian - Capital Maintenance
Transportation - Bicycle and Pedestrian - Capital Enhancements / New Capital Infrastructure
Total - TRANSPORTATION - BICYCLE AND PEDESTRIAN
Transportation - Bridges and Culvert - Capital Maintenance
Transportation - Bridges and Culvert - Capital Enhancements / New Capital Infrastructure
Total - TRANSPORTATION - BRIDGES AND CULVERTS
Transportation - Streets and Parking - Capital Maintenance
Transportation - Streets and Parking -Capital Enhancements / New Capital Infrastructure
Total - TRANSPORTATION - STREETS AND PARKING
Utilities - Water - Capital Maintenance
Utilities - Water - Capital Enhancements / New Capital Infrastructure
Total - UTILITIES - WATER
TOTALS:
Capital Maintenance
Capital Allocations
Capital Enhancements / New Capital Infrastructure
TOTAL PROJECT BUDGET
6-45
3,105 685 3,790
1,410 660 2,070
4,515 1,345 5,860
5,500 0 5,500
2,325 0 2,325
7.825 0 7.825
3,575 125 3,700
2,825 6,135 8,960
6.400 6.260 12.660
9,740 170 9,910
0 36,050 36,050
9.740 36.220 45.960
40,175 680 40,855
48,445 61,065 109,510
88.620 61.745 150.365
475 0 475
6,590 220 6,810
7,065 220 7,285
83,685 3,935 87,620
10,250 0 10,250
103,835 122,980 226,815
197,770 126,915 324,685
olol oo to
WHO
MR
u
V
W
n
O
w
a
Z
W
f
W
Z
O
J a
m
N
C � N
J
0 F N
Fay
uuN
V V N
6-47
N
N
O
N
co
N
O
N
co
N
O
N
:
N
N
O
N
n
.a
O
N
N
N
N
N
O
N
co
O
N
vt
0
0�
vt
vt
O
vt
vt
0
0
0
0
0
0
0
.y
vl
ti
ti
vl
�
V
O
W
V
h
O
N
�O
M
p
N
7
o
ino0
in
in
Oin
0000000
O
n
V
O
V
V
n
ON
OM
O
N
N
N
W
te
N
0
0
0
0
N
M
WI
N
n
N
in
N
o
0
0
0
0
0
0
0
0
0
0
0
0
o
y�
fV
in
o
0
0
0
0
0
0
0
0
0
0
0
0
o
IA
N
OLn
N
in
0
0
0
0
0
0
0
0
0
0
0
0
0
0
N
O
v
O
O
V
ti
O
O
�
U1
vt
W
ip
ti
N ^
ei
in
0
0
0
0
0
0
0
0
0
0
0
0
0
0
M
N
vt
O�
vt
O
O
O�
vt
N
M
N
O
N
N
vt
O
O
O
O
O
O
O
O
N
O
O
O
O
W
M
ti
m
N
ti
[9
O
M
ti
0
O�
V
vt
�O
M
O
vt
O
O
O
O
N
N
C
Y
O
0
m
L
v
a
i
m
E
y,
O�Y
(7
�
g
E
a
E
V
v
E
3
�p
!Lp
J>
�
0
v
E
w
N
W
C
'�
O
O
O
O
l0
v
E
J
O
c�Yr
o
m
�U
iLaW
of
�
c
m
a
c
o
v
c
a
Y
(m
ru
E
O
O
>_
V
V
L
J
O
m0.�.M
0
Q
V
=KF00
�(7E
F
fLNMN
N
ei9
ON7
IIAnNi
LL'LL'
LL'
VC
r
N
N
O
N
n
.i
O
N
U
wwmmHmmwmE
rlmmmf:]�Mmm :
0
0
0
0
0
v
0
0
O
in
ry
io
N
F
Q
^�
N
n
V
3
�
s
�
0
0
0
0
0
W
0
0
O
m
E
z
V
O
U
O
W
f
C
M
Q
N
a
w
M
M
N
N
O
N
n
.y
O
N
~
v
v
F
Q
v
v
V
3
�
s
�
N
W
m
E
z
V
O
U
O
W
f
C
z
a
a
z
z
J
a
w
a
a
M ¢
a
M
a
w
M
M
N
N
O
N
n
.y
O
N
6-51
N N
N N
N N
N N N
\ O O
n N N
6-52
Vl
M
O
M
O
M
O
Vl
ti
O
V1
T
V1
ti
O
O
O
V1
O
V1
m
0
0
p
1�
Q
Q
N
n
n�
,q
N
�
N
�
Vl
M
O
M
O
O
Vl
ti
Vl
M
O
O
O
N
O
O
O�
O
Vl
T
Vl
H
O
M
O
y�
IV
N
............
Vl
o
o
q
M
N
H
pJ
b
a
o
O
m
w
ti
q
0
0
0
0
0
0
0
0
0
Vl
O
Vl
O
O
O
p
N
V1
..............
q
M
�
M
Vl
..............
q
N
...............
q
n
n
Y
p1
N
3v
m�
V
1A
O
ILLS
r
j
fl
N
M
p
V
co_
co_
co_
O
�
a
o
m
s
t
a
':
0
m
m
m
m
++
o
m
N
IC
y
L
V
$
a
v
N
...
B
v=
m
U
m
m
x
'000�2
N
o
m
N
v
v
`o
x_
u
m
m
m
v
a
I
v$
B
Y
m
m
a
-
U�
N
LL
IA
O>>>
U
CL
CL
CL
�
IA
)
Q
�:
0
N
eiJ%
1
b
b
NM
1
n
V
N
MM
N
N
W
N
NM
N
N
W
M
M
o
o
NNM
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
�
6-53
N N
O O
N N
N N
N N
z
J
f0
7
D
LL
rO
F
V
N
N
O
N
O
N
O
N
6-54
6-55
M�
V
O
ti
O
O
T
LQ
vl
T
NM
V
N
T
ID
S
N
O
O
M
Q
O
W
vWt
O
O
O
O
O
O
O
O
O
ti
0
N
S
O
M
N
ti
S
�/1
TN
S
N
T
S
S
O
W
ti
L/1
N
N
N
O
O
O
O
O
O
OW
0
0
0
0
0
0
0
0
0
00
O
O
W
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
00
O
O
O^
0
0
0
0
0
0
0
0
n
fl
M
n
0
0
0
0
0
00
0
0
0
0
0
0
0
0
OW
O
O
O0
N
N
T
M
v
O
O
O
O
O
O
O
O
O
O
O
ti
O
°1
O
O
O
O
O
O
OW
VM
N
T
ON
N
.°1i
S
SV
M
.i
vl
N
N
00
O
00
O
O
O
O
O
OW
ti
O
°1
T
�D
S
N
N
LQ
M
S~
M
N~
O
�D
ti
h
O
O
O
O
S
h
vl
O
O
O
O
O
�/1
vl
T
�D
M
i0
M
vl
O
N
N
.i
N
S
1'
F
�
T
F
N
IL
V
�
F
3
L
V
D
�
°
3
E
C
>
QLT
F
N
w
N
W
E
O
fLv0
IL
E
°
i
O
T
a+
W
r
W
N
W
O
C
.
D
N
LS
Yd
0
E
L
�°
CC
i>
a
o a
L
IL
C
o
-ox�
O
N
E
i
O
g`
E
N
o
V
m..
F
C
L_
y
C
A
rc
Z'
a°
E°
W
CC
c
o
yl
°
v
O
_
o
y
-O
CC
'�
N
u
N
i
Y
W
C
�°
In
aS
LL
v
0
.m
OQ
N
>
U
>
a+
C
2
U
15
N
°
E0
O
U
co
CC
46
L
YJ
yi+
M
5
°
U m
K
ti
m
'�
K
v
O
u
u
—
v
F
D
L
z
D
D
cC
cC
>u
cC
m`
in
M
N
N
b
Q
N
M
2
C
Q
C
N
M
IL
N
J
f
O)
f
N
Q
M
b
b
N
N
N
N
b
b
b
b
N
b
N
N
N
N
f
f
f
f
f
f
ff
f
f
f
f
f
f
f
f
f
f
f
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
6-55
roc -
IMF
oJgjp
S N
23OC
mum
M o c
r m ¢ m �
w M w a
m m m m n
v v v v a
CiFi Fi FiF
0 0 0 0
v v v v a
uwwwi
u www u
v v v v a
c c
N N
O O
N N
nnnn
ao I�
c .a
3 333
O o
o
W W
W
W
n N N
6-57
vl
h
O
vl
O
vl
vl
h
O
M
O
V
vl
h
O
vt
vl
N
O
O
vl
v1
O
W
O
�
N
N
W
�D
M
N
1
M
rI N
S
ti
y�
O
N
W
h
Q
N
N
h
T
N
M
O
M
Oi
ti
b
0
0
0
0
0
0
00
^
0
0
0
0^
N
N
W
Q
0
0
0
0
0
0
00
O
O
O
O
O
O
O
N
N
q
M
N
0
0
0
0
0
0
0
0
0
0
0
0
O
N
'I
0
0
0
0
0
0
0
0
0
0
0
0
O
O
Q
W
N
O
b
O�
N
0
0
0
0
0
0
0
0
0
0
0^
N
N
.y
W
n
N
00
00
O
00
O
O
N
0
0
0
0
0
O
w
M
w
N
q
N
N
N
W
ti
N
ti
ry
�
O
M
i
m
d
�
N
N
�
Ot
m
ti
F
N
v
C
N
v
4
m
a
Y
n
v
v
v
E
01
a
yv,
W
c
"
V8
V
o
E
�
v
v
m
V
w
TO
E
in
m
m
w
v
m
u
N
U
O
U
in
xo_
o
xo_iru
o
o
it
o
Virx
'x
F
M
N
W
N
g
N
W
O
MN
m
w
N
N
b
W
W
W
W
W
b
C
O
ei
N
O
O
ei
ei
ei
ei
ei
ei
ei
ei
ei
6-57
THIS PAGE LER BLANC IMEMIONALLV
OHIO, USA
6-58
2018 OPERATING BUDGET— CITY OF DUBLIN, OHIO
Parkland Acquisition Fund
STATEMENT OF FUNCTIONS
Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of
parkland dedication. These fees are credited to the Parkland Acquisition Fund for the purpose of
acquiring recreational facility sites, open space and/or parkland.
A longstanding goal of City Council has been to preserve parkland, open space and nature features.
Beginning in 2001, City Council allocated the City's property tax revenue from its inside millage to
the Parkland Acquisition Fund in order to set aside additional funding to meet their goal. In 2007,
City Council adjusted the allocation from 100% (1.75 mills) of the inside millage to approximately
54% (.95 mills). The remaining 46% (.80 mills) was allocated to the Capital Improvements Tax
Fund. For 2010 and 2011, the millage allocated to the Parkland Acquisition Fund was reduced to 20
percent (.35 mills). City Council has continued to approve this allocation with each year's CIP.
Recognizing the benefits and flexibility of allocating more ofthe City's "inside millage"to the Capital
Improvements Tax Fund, Council approved allocating 1.40 mills to the Capital Improvements Tax
Fund and .35 mills to the Parkland Acquisition Fund begun in 2010 and has continued to do so each
year since. This allocation will be reviewed during the CIP process each year and can be reallocated
if Council deems it appropriate.
The funding programmed provides for the annual debt service payments on the debt issued to
acquire the land for the expansion of Coffman Park. The final debt service payment for the
expansion of Coffman Park will be made in 2020.
In recent years, the Parkland Acquisition Fund has been utilized to acquire rights-of-way and/or
easements for bikepath connections.
Park Acq 6-59 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
402 Parkland Acquisition
20 Finance
Contractual Services
711001 County Auditor Deductions
9,592
10,000
10,720
11,000
Contractual Services Total:
9,592
10,000
10,720
11,000
Capital Outlay
735001 Cap Impr Land and Land Impr
385,000
16,100
1,101,100
399,450
Capital Outlay Total:
385,000
16,100
1,101,100
399,450
Transfers/Advances
741000 Transfers Expense
236,700
238,900
238,900
239,550
742000 Advances Expense
540,000
200,000
200,000
350,000
Transfers/Advances Total:
776,700
438,900
438,900
589,550
Finance Total:
1,171,292
465,000
1,550,720
1,000,000
40 Parks and Recreation
Capital Outlay
735001 Cap Impr Land and Land Impr
0
385,000
0
0
Capital Outlay Total:
0
385,000
0
0
Parks and Recreation Total:
0
385,000
0
0
Parkland Acquisition Total:
1,171,292
850,000
1,550,720
1,000,000
. .1
V
u
m
0
..
m
Vi
A
T
C
CL.
Vi
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works/ Water Maintenance
STATEMENT OF FUNCTIONS
This program is under the joint supervision of the Directors of Street and Utilities Operations and
Engineering, who report to the Director of Public Works. This work unit includes planning and
design of all new construction and improvements of the water distribution system which is tied
to the City of Columbus system under a service contract. The Administration works in cooperation
with architects, engineers, consultants, builders, and developers in planning improvements to the
Dublin portion of the system. Also included is the hydrant maintenance program.
Continue the ongoing hydrant maintenance program utilizing in-house resources.
Prepare hydrants for repainting and continue the ongoing maintenance of hydrants.
Locate all watch valves.
PERSONNEL DATA
POSITION TITLE
Operations Administrator (1)
Maintenance Crew Supervisor (2)
Senior Civil Engineer (3)
Engineering Technician I (4)
Engineering Project Inspector (5)
Maintenance Worker
TOTAL
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
2017 2018
CURRENT NUMBER PROPOS
.10
.10
.30
.30
.20
.20
.5
.5
.5
.5
1
1
2.60
2.60
NOTES AND ADJUSTMENTS:
(1) Ten (10%) of an Operations Administrator position is allocated to this budget, forty-five
(45%) to the Sewer Fund, and forty-five (45%) to Street & Utilities Operations.
(2) Thirty percent (30%) of a Maintenance Crew Supervisor position is allocated to this fund.
(3) Twenty percent (20%) of a Senior Civil Engineer position is allocated to the Water Fund,
fifty percent (50%) to the Sewer Fund, and thirty percent (30%) to Engineering.
(4) One Engineering Technician position is allocated fifty percent (50%) to this budget and fifty
percent (50%) to Engineering in the General Fund.
(5) One Engineering Project Inspector is allocated fifty percent (50%) to this budget and fifty
percent (50%) to Engineering in the General Fund.
Water 7-1 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
610 Water
30 Public Works
Street and Utilities Operations
Personal Services
701101 Full Time Salaries/Wages
82,389
90,520
90,520
91,810
701103 Overtime Wages
4,277
5,000
5,000
5,000
701104 Other Wages
5,938
15,000
15,000
15,000
701201 Employee Benefits
42,217
42,245
42,245
46,145
701204 Uniforms and Clothing
692
1,520
1,520
1,520
702000 Training/Travel
66
500
500
500
Personal Services Total:
135,579
154,785
154,785
159,975
Contractual Services
713005 Misc. Contract. Serv.
25,617
55,000
99,943
60,000
715001 Communications
0
4,100
4,100
4,100
717005 Utilities- Other Fuel Types
151,738
180,000
197,380
180,000
718002 Hydrant Maint and Repair
48,658
50,600
52,140
50,600
Contractual Services Total:
226,014
289,700
353,562
294,700
Supplies
721002 Operating Supplies
4,976
6,200
6,924
6,200
724003 Equipment Maintenance
38
500
500
500
Supplies Total:
5,014
6,700
7,424
6,700
Capital Outlay
731000 Furniture/Equipment
0
1,000
1,000
1,000
734002 Tools
198
500
500
500
Capital Outlay Total:
198
1,500
1,500
1,500
Public Works Total:
366,804
452,685
517,272
462,875
Water Total:
366,804
452,685
517,272
462,875
7-2
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
610 Water
20 Finance
Transfers/Advances
741000 Transfers Expense
200,000
0
0
0
Transfers/Advances Total:
200,000
0
0
0
Debt Service
762001 Principal- Water
190,000
195,000
195,000
200,000
763002 Interest- Water
106,175
102,350
102,350
97,426
Debt Service Total:
296,175
297,350
297,350
297,426
Finance Total:
496,175
297,350
297,350
297,426
Water Total:
496,175
297,350
297,350
297,426
7-3
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Street & Utilities Operations / Water Maintenance
BUDGET SUMMARY:
61030330
. Account 701100 provides funding for full-time staffing reflected in the Personnel
Data and Notes and Adjustments as related to the Street & Utilities Operations staff.
• Account 701104 provides funding for part-time/seasonal staff.
• Account 702000 provides funding for training sessions.
. Account 713005 provides funding for flushing and pumping of hydrants completed by the
Washington Township Fire Department and contracted emergency repairs.
• Account 717005 provides funding for utility costs related to the operation of the water
system.
. Account 718002 provides funding for replacement fire hydrants, nozzles and other
miscellaneous parts.
61090290
. Accounts 762001 and 763002 provide funding for debt service obligations.
Water 7-4 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
610 Water
30 Public Works
Engineering
Personal Services
701101 Full Time Salaries/Wages
16,963
84,195
84,195
71,590
701201 Employee Benefits
7,886
62,500
62,500
56,615
702000 Training/Travel
1,792
3,300
3,300
4,000
Personal Services Total:
26,641
149,995
149,995
132,205
Contractual Services
713004 Other Professional Services
2,348
151,000
153,850
275,000
713005 Misc. Contract. Serv.
130,418
283,000
301,984
233,500
Contractual Services Total:
132,766
434,000
455,834
508,500
Capital Outlay
735009 Cap Impr Water System Imp
712,670
1,270,000
2,209,031
2,315,000
Capital Outlay Total:
712,670
1,270,000
2,209,031
2,315,000
Public Works Total:
872,077
1,853,995
2,814,860
2,955,705
Water Total:
872,077
1,853,995
2,814,860
2,955,705
7-5
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Engineering / Water Maintenance
BUDGET SUMMARY:
61030320
• Account 701100 provides funding for full-time staffing reflected in the Personnel Data as
related to the Engineering staff.
• Account 702000 provides funding for training sessions.
• Account 713004 provides funding to update water modeling city wide; critical infrastructure
study/vulnerability assessment, booster station evaluations, water asset management and
GIS Enhancements.
• Account 713005 provides funding for distribution system repairs, and water line locates by
USIC Locating Services.
61080320
• Account 735009 provides funding for water quality units, water line replacements and
extensions, booster station improvements, and water tower maintenance.
Water/Engineering 7-6 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works/ Sewer Maintenance
STATEMENT OF FUNCTIONS
This work program is under the joint supervision of the Directors of Street and Utilities Operations and
Engineering, who report to the Director of Public Works. This work unit includes planning and design of
all new construction, improvements and removal of infiltration and inflow sources. Street and Utilities is
responsible for the execution of maintenance on the entire sanitary sewer system, and also conduct
inspection of lines and collects data on the system for use by Engineering. Engineering analyzes system
data to estimate amounts of extraneous flow to be eliminated, recommends the repair and maintenance,
and work program and new construction to be performed. The City staff works in cooperation with
homeowners, engineers, consultants, builders, developers, Ohio Environmental Protection Agency, and
with the City of Columbus which provides wastewater treatment under a service contract.
• To minimize infiltration and inflow in both the public and private portions of the sanitary sewer
system.
• To complete a warranty inspection on the installation and materials of the previous year's cured
in place pipe (CIPP) installations.
• To assess condition of subsurface infrastructure underlying streets which are programmed for
resurfacing in order that repairs be made as part of the street resurfacing program.
• To provide a safe work environment for all employees and ensure the safety of the public.
• To maintain/update the computer modeling program for the sewerage system.
PERSONNEL DATA
POSITION TITLE
Director, Street & Utilities Operations (1)
Engineering Technician I (2)
Engineering Assistant (3)
Operations Administrator (4)
Maintenance Crew Supervisor (5)
Senior Civil Engineer (6)
Maintenance Worker
TOTAL
PART-TIME/SEASONAL STAFF
Seasonal Maintenance Worker
TOTAL
2017 2018
CURRENT NUMBER PROPOSED
25 .25
0 1
.45
.45
.50
.50
.50
.50
6
6
8.70
8.70
NOTES AND ADJUSTMENTS:
(1) The Director of Street & Utilities Operations position is allocated twenty-five percent (25%) to this budget,
25% to Solid Waste, and 50% to Street & Utilities Operations.
(2) One Engineering Project Inspector is allocated fifty percent (50%) to this budget and fifty percent (50%) to
the Water Fund.
(3) Engineering Assistant has been reclassified to Engineering Technician I.
(4) Forty-five (45%) of an Operations Administrator position is allocated to this budget, forty-five (45%) to the
Street & Utilities Operations Fund, and ten (10%) to the Water Fund.
(5) The Maintenance Crew Supervisors are allocated to multiple budgets, including the Street & Utilities
Operations Fund, Solid Waste, and the Water and Sewer Funds.
(6) Twenty percent (20%) of a Senior Civil Engineer position is allocated to the Water Fund, fifty percent (50%)
to the Sewer Fund, and thirty percent (30%) to Engineering.
Sewer 7-7 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
620 Sewer
30 Public Works
Street and Utilities Operations
Personal Services
701101 Full Time Salaries/Wages
409,845
435,485
435,485
453,190
701103 Overtime Wages
20,585
25,000
25,000
25,000
701104 Other Wages
5,831
15,000
15,000
15,000
701201 Employee Benefits
192,136
204,625
204,625
209,875
701204 Uniforms and Clothing
4,865
6,845
7,002
6,315
702000 Training/Travel
2,304
7,150
7,150
7,150
Personal Services Total:
635,565
694,105
694,262
716,530
Contractual Services
713005 Misc. Contract. Serv.
142,327
191,000
200,417
191,000
715001 Communications
0
2,600
2,600
2,600
717001 Rents and Leases
13,521
1,500
2,608
1,500
Contractual Services Total:
155,848
195,100
205,625
195,100
Supplies
721001 Office Supplies
18
450
450
450
721002 Operating Supplies
3,384
6,350
6,350
6,350
724001 General Maintenance
3,213
13,000
13,000
13,000
724003 Equipment Maintenance
7,619
14,000
15,889
14,000
Supplies Total:
14,234
33,800
35,689
33,800
Capital Outlay
731000 Furniture/Equipment
38,727
1,000
1,000
1,000
732000 Information Technology
0
0
0
50,000
734002 Tools
4,837
4,700
4,710
4,700
734004 Other Equipment
0
450,000
450,000
0
Capital Outlay Total:
43,564
455,700
455,710
55,700
Public Works Total:
849,212
1,378,705
1,391,286
1,001,130
Sewer Total:
849,212
1,378,705
1,391,286
1,001,130
7-8
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
620 Sewer
20 Finance
Transfers/Advances
741000 Transfers Expense
200,000
0
1
0
Transfers/Advances Total:
200,000
0
1
0
Debt Service
761001 Debt Issuance Costs
0
0
5,795
0
762005 Principal- Sewer
1,507,567
1,580,900
1,580,900
1,021,155
763006 Interest- Sewer
288,643
253,400
253,400
259,725
Debt Service Total:
1,796,210
1,834,300
1,840,095
1,280,880
Finance Total:
1,996,210
1,834,300
1,840,096
1,280,880
Sewer Total:
1,996,210
1,834,300
1,840,096
1,280,880
7-9
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Street & Utilities Operations / Sewer Maintenance
BUDGET SUMMARY:
62030330
• Account 701100 provides funding for staffing reflected in the Personnel Data and Notes and
Adjustments as related to the Streets & Utilities Operations staff.
• Account 702000 includes funding for the training of personnel in accordance with Occupational
Safety and Health Administration (OSHA) requirements and other necessary training including but
not limited to: Confined space entry, respirator, PACP certifications, flow meters, advanced pipe
cleaning, Flexidata software training and the Ohio Certified Public Manager Program.
• Account 713005 includes funding for pump station inspection and maintenance contract,
Delaware County Engineering Fund, and contracted sanitary sewer repairs.
• Account 715001 provides funding for the cost of phone lines to pump stations.
• Account 721002 is funding for supplies necessary for doing in-house sewer cleaning and repairs.
• Account 724001 provides funding for the repair and maintenance of the sewer system including
grade rings, and ground rims/covers.
• Account 724003 includes funding to maintain and repair sanitary sewer equipment.
62080330
• Account 731000 provides funding for the miscellaneous furniture and equipment needs.
• Account 734002 provides funding for the replacement of miscellaneous tools.
62090290
Accounts 762005 and 763006 provide funding for debt service obligations related to the Upper
Scioto West Branch Interceptor, sanitary sewer relining, and debt for sanitary sewer lining and
repairs.
Sewer 7-10 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
620 Sewer
30 Public Works
Engineering
Personal Services
701101 Full Time Salaries/Wages
107,896
111,195
111,195
115,960
701103 Overtime Wages
12
500
500
500
701201 Employee Benefits
40,505
53,360
53,360
56,100
701204 Uniforms and Clothing
0
400
400
400
702000 Training/Travel
1,010
2,500
2,460
5,200
Personal Services Total:
149,423
167,955
167,915
178,160
Contractual Services
713004 Other Professional Services
66,052
228,400
331,346
121,900
713005 Misc. Contract. Serv.
0
120,000
120,000
120,000
Contractual Services Total:
66,052
348,400
451,346
241,900
Supplies
721002 Operating Supplies
10
700
0
700
Supplies Total:
10
700
0
700
Capital Outlay
735008 Cap Impr Sanitary Sewer Imp
261,157
200,000
822,022
1,515,000
Capital Outlay Total:
261,157
200,000
822,022
1,515,000
Public Works Total:
476,642
717,055
1,441,284
1,935,760
Sewer Total:
476,642
717,055
1,441,284
1,935,760
7-11
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Public Works / Engineering / Sewer Maintenance
BUDGET SUMMARY:
62030320
• Account 701100 provides funding for staffing reflected in the Personnel Data and Notes and
Adjustments as related to Engineering staff.
• Account 702000 provides funding for Engineering Technician I training and educational
requirements for the Senior Civil Engineer.
• Account 713004 provides funding for the flow monitoring program, manhole inspections, and
utility extension data gathering with Franklin County.
• Account 713005 provides funding for water line locates by USIC Locating Services.
• Account 721002 provides for miscellaneous supplies for Engineering Staff.
62080320
• Account 735008 provides for capital improvement projects approved in the 2018-2022
Capital Improvements Program.
Sewer/Engineering 7-12 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Sewer Construction Fund
STATMENT OF FUNCTIONS
A fund provided to account for the bond issuance proceeds received, and to be expended for
related public sanitary sewer infrastructure projects.
NOTES AND ADJUSTMENTS:
For financial reporting purposes in the City's Annual Comprehensive Annual Report (CARF), the
Sewer Construction Fund is part of the Sewer Fund.
Sewer Constr 7-13 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016 2017 2017 2018
Actual Budget Revised Budget Executive
Budget
623 Sewer Construction
10 City Manager
Contractual Services
713005 Misc. Contract. Serv. 239 0 1 0
Contractual Services Total:
239
0
1
0
City Manager Total:
239
0
1
0
20 Finance
Transfers/Advances
741000 Transfers Expense
0
0
562,888
0
Transfers/Advances Total:
0
0
562,888
0
Debt Service
761001 Debt Issuance Costs
0
0
19,139
0
Debt Service Total:
0
0
19,139
0
Finance Total:
0
0
582,026
0
30 Public Works
Capital Outlay
735008 Cap Impr Sanitary Sewer Imp
490,867
0
819,871
2,420,000
Capital Outlay Total:
490,867
0
819,871
2,420,000
Public Works Total:
490,867
0
819,871
2,420,000
70 Development
Transfers/Advances
741000 Transfers Expense
48,501
0
0
0
Transfers/Advances Total:
48,501
0
0
0
Development Total:
48,501
0
0
0
Sewer Construction Total:
7-14
539,607 0 1,401,898 2,420,000
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Sewer Construction
BUDGET SUMMARY:
62310210
Account 713005 provides funding for bank fees.
62380320
Account 735008 provides funding for sanitary sewer projects funded through debt proceeds.
These projects include manhole rehabilitation, sewer lining and repair, and sanitary sewer
extensions.
62390290
Account 761001 provides funding for debt issuance costs.
62396290
Account 741000 provides for transfer of funds to the Debt Service Fund.
Sewer Constr 7-15 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
OHIO, USA
J-16
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Merchandising Fund
STATMENT OF FUNCTIONS
Ordinance 11-93 authorized the establishment of the Merchandising Fund. Dublin merchandise
is available for resale. The revenue from the sale of the merchandise is used to purchase
merchandise, as the intent of the merchandising campaign is to be self-supporting.
NOTES AND ADJUSTMENTS:
The City of Dublin merchandise is no longer handled through Communications and Public
Information (Community Relations). The Department of Finance has contacted the State
Auditor's Office to confirm the proper way to close this Fund. Therefore, no revenue or
expenditures were budgeted for 2018.
Merch 7-17 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
630 Merchandising
10 City Manager
Contractual Services
713005 Misc. Contract. Serv.
209
300
300
0
Contractual Services Total:
209
300
300
0
Supplies
721002 Operating Supplies
0
6,000
6,000
0
Supplies Total:
0
6,000
6,000
0
City Manager Total:
209
6,300
6,300
0
Merchandising Total:
209
6,300
6,300
0
7-18
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Merchandising Fund
BUDGET SUMMARY:
63010130
Account 721002 provides funding to buy merchandise for resale.
Merch 7-19 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
OHIO, USA
7-20
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service / Employee Benefits Self -Insurance
STATEMENT OF FUNCTIONS
The Employee Benefits Self -Insurance Fund has been established to account for monies received from other
funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self -Insurance Fund
makes payments for services provided to employees (claims), the third party administrator(s) and for stop -loss
coverage. The budgeted amounts are based on the expected dollar value of claims that would be paid under
the plan, third party administrator fees, and the premium for stop -loss insurance. 'Premiums" are charged to
benefit accounts based on the estimated cost of coverage. In 2018 funds have been programmed for all non-
union personnel and all union personnel, including the United Steelworkers of America, the Fraternal Order of
Police - Capital City Lodge No. 9, and the Fraternal Order of Police — Ohio Labor Council to participate in the
City-wide Consumer Driven Health Plan with Health Savings Accounts and Healthy By Choice Plus (HBC Plus)
Program. The Employee Benefits Self -Insurance Fund will continue the wellness benefit and the child care
Flexible Spending Object account benefit for all full-time employees who participate in HBC Plus. The City-wide
health plan includes an optional Health Savings Account (HSA) or Health Reimbursement Account (HRA) and will
include three funding levels to match the three HSA employer contribution levels for a single employee, an
employee who has a Family, but no spouse and an employee with family including a spouse.
PERSONNEL DATA
POSITION TITLE
Wellness and Benefits Coordinator (1)
TOTAL
2017 2018
CURRENT NUMBER PROPOS
1 1
1 1
NOTES AND ADJUSTMENTS:
(1)The 2017 current authorized number of positions were adjusted during the year as a result of the
Human Resources Division Reorganization. This reorganization was accomplished via memo to
Council on January 3, 2017 which resulted in a $34,096 savings to the operating budget. As part of
that reorganization, Council approved an amendment to the Compensation Plan (Ord 3-17) which
created the Wellness and Benefits Coordinator position reflected above. This position is now funded in
this account. The Benefits Administrator was also eliminated from the Operating Budget allowing the
Part Time HR Coordinator position to return to its previous Full Time Status funded in the General
Fund.
The annual funding level for 2018 for all employee groups is as follows:
Single $ 11,874
Family $ 25,638
In order to ensure the proper level of reserves, the funding level has been increased for 2018 by
approximately 14.16% for single coverage and 7.19% for family coverage. These increases are based
on projections from United Health Care for the upcoming benefit year and an assessment of current
fund balances.
Int Sery 8-1 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
701 Self Insurance - Employee Bens
10 City Manager
Personal Services
701101 Full Time Salaries/Wages
74,540
87,400
87,400
60,350
701201 Employee Benefits
34,368
42,330
42,330
35,770
702000 Training/Travel
630
5,000
5,000
5,000
Personal Services Total:
109,538
134,730
134,730
101,120
Contractual Services
713005 Misc. Contract. Serv.
117,281
167,190
167,915
140,180
714003 Third Party Administrator
268,129
253,000
274,160
242,320
714005 Medical Dental Rx Vision
3,815,654
5,424,855
5,435,826
4,713,700
714008 Stop Loss Coverage
692,176
875,000
883,565
1,090,730
714010 Employer HSA Contribution
1,069,400
1,175,000
1,175,000
1,183,185
Contractual Services Total:
5,962,640
7,895,045
7,936,465
7,370,115
City Manager Total:
6,072,178
8,029,775
8,071,195
7,471,235
20 Finance
Transfers/Advances
742000 Advances Expense
0
0
450,000
0
Transfers/Advances Total:
0
0
450,000
0
Finance Total:
0
0
450,000
0
Self Insurance - Employee Bens Total:
6,072,178
8,029,775
8,521,195
7,471,235
8-2
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service/ Employee Benefits Self Insurance
BUDGET SUMMARY:
70110120
• Account 701100 provides funding for staffing reflected in the Personnel Data and Notes and
Adjustments.
• Account 702000 provides funding for attendance annual professional development
conferences.
• Account 713005 provides funding for miscellaneous contracted service includes funding for the
City's comprehensive wellness programs. Funding is included for continuation of the on-site
screenings, various educational classes, fitness programs and other wellness related
counselling sessions. Also funded is continuation of professional benefits consultation,
continuation of return on investment analysis, and further review of plan design.
• Account 714003 reflects funding for third -party administration fees from United Health Care
(UHC), Envision Rx and EBMC, the administrator of the City's flexible spending programs and
vision services benefit. Also included is third -party administration for the short-term disability
program.
• Account 714005 includes funding for the all medical, dental, pharmacy and vision claims.
• Account 714008 provides funding for a stop -loss insurance policy to protect the City against
catastrophic or extraordinarily high cost claims.
• Account 714010 provides funding for the employer contributions (funded at 100%) for HSA
contribution.
Int Sery 8-3 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
Dublin's Healthy by Choice Wellness Program is a driving factor in keeping healthcare costs low
and steady over the years. In 2016 the city had a 99.2 participation rate with our wellness program.
Outof 354 employees on the City's health insurance plan 351 participated in wellness activities such
as health screenings, preventive care exams, over 30 Healthy by Choice classes, small group fitness
programs, yoga, employee Olympics, and much more.
The City's continued focus on wellness and preventive care led to a decrease in inpatient
admissions which saved the health plan $1,284,112 in 2015. Several major clinical diagnosis such as
cancer, circulatory, and respiratory also had significant decreases in costto the health plan. City of
Dublin's preventive care utilization is above the industry norm in all categories and has increased over
the prior year in most categories.
Clinical Prevention Compliance
ncrmcmpon Nam Cw Oli
65.5%
69.1%
132%
72.2%
58.2%
62.5°6
62 3%
439%
Screening
Cervical Cancer
Cholesterol
Colorectal
Mammography
Summary
Screening 3YR
Screening 2YR
Screening 2YR
Screening 2YR
Employee and spouse engagement in the Healthy by Choice wellness program has had a
significant positive impact on the City's claim's cost. The continued focus on preventive care and
education will increase our trend of healthy members and at least maintain, if not improve, overall
claims costs.
The composition of our City workforce and their families fluctuate annually. In 2016, our covered
lives increased from 991 to 1,005. The average age of our covered employees is 45.5 years and
33.3% of our covered employee population is female, while 66.7 is male. In 2016 we saw a 90/0
decrease in Emergency Room visits. We are proud to reportthatover 92%ofcovered members who
are over the age of 18, have engaged in Wellness visit, which is 31.5% higher than United Health
Care's Book of Business. This is a direct result of our strong wellness program and continuous
communication with our employees and their families.
Int Sery 84 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
The results of our"Healthy By Choice' program's biometric screenings of major risk factors are
also indicative of a positive impact on the health of our workforce and their spouses. The most
recent report from WebMD Health Services, the system Ohio Health utilized for Health Risk
Assessments, came back with decreases in every measured risk factor. These risk factors include, in
addition to those highlighted in the chart below, exercise, sleep, alcohol use, emotional health and
stress. The chart below specifically depicts the reduction of risk prevalence from end of 2015 to the
end of 2016 in our four measured areas for which we have screening criteria established. As you
review this chart, keep in mind that the data represents a Risk Prevalence index and not a specific
percentage of the population. While we still have work to do in order to be on par with Ohio Health's
Book of business, there is marked improvement in every area measured from 2015 to 2016.
Health Factor Risk Prevalance Index
90 83.5
80 788 77.2
70 66.7 67.3
60
49.4
50 — 45.5
40
30 25.8
20.2
zo
10 3.2 2. 5.3
3
0 _
Tobacco Use Cholesterol Blood Pressure BMI/weight
•End of 2015 •End of 2016 •Ohio Health Book of Business
Human Resources continues to implement innovative strategies and techniques to engage our
employees in programs thatwill make them better health care consumers, which directly impacts the
cost of the medical plan. In 2016, our generic drug utilization increased to 88.1%, a 2.1% increase
from 2015. This resulted in a $107,000 savings. Due to the pharmacies strategies currently in place,
the plan saw a projected savings of $39,000. In 2018, the City will be implementing a quantity level
limit and duration program, a limited pharmacy network, and an exclude at launch program. The City
is projected to save $45,350 with these simple, yet effective changes.
Int Sery 8-5 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service/ Workers' Compensation Fund
STATEMENT OF FUNCTIONS
The Workers' Compensation Fund has been established to cover the costs associated with the City's
Workers' Compensation coverage under a self-insurance plan. Funds are transferred from the General
Fund to cover premiums, claims, and third party administration fees associated with the City's
Workers' Compensation coverage.
NOTES AND ADJUSTMENTS:
This budget reflects estimated costs for the Citys Self -Insurance Workers' Compensation coverage
which includes expected medical expenses and compensation associated with work-related injuries
and illnesses from January 1, 2018 - December 31, 2018. This budget also reflects estimated fees for
excess workers' compensation insurance coverage and volunteer insurance coverage.
Int Sery 8-6 12/04/17
2018 Operating Budget - City of Dublin, Ohio
Contractual Services Total: 160,008 279,450 279,968 299,450
City Manager Total:
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Self Insurance - Workers' Comp Total:
160,008
279,450
279,968
Budget
703 Self Insurance - Workers' Comp
10 City Manager
Contractual Services
713005 Misc. Contract. Serv.
0
6,000
6,000
6,000
714003 Third Party Administrator
17,834
46,650
46,650
46,650
714007 Other Claims
73,030
138,000
138,000
158,000
714008 Stop Loss Coverage
69,144
88,800
89,318
88,800
Contractual Services Total: 160,008 279,450 279,968 299,450
City Manager Total:
160,008
279,450
279,968
299,450
Self Insurance - Workers' Comp Total:
160,008
279,450
279,968
299,450
8-7
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Internal Service/ Workers' Compensation Fund
BUDGET SUMMARY:
70310120
• Account 713005 provides funds for investigation of fraudulent claims.
• Account 714003 includes the administrative fee for the self-funded program, independent
medical evaluations of injured employees, and administrative fees for the state tail fund.
• Account 714007 funds medical and indemnity reserves for prior year claims, and estimated
2017 claims.
Account 714008 includes the required payment to the state guarantee fund and the state fee
for a self-insured plan. Also included are the excess coverage premium and volunteer coverage
premium.
Int Sery 8-8 12/04/17
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Human Resources
PERFORMANCE MEASURES:
Percent Change in the Number of Worker's Compensation Claims Filed (including annual
costs)
*As of
911112017
The City collects this information to perform cost comparisons of Self Insured Workers' Compensation
system vs. traditional State Funded system costs. This information is also useful in projecting future
costs, benchmarking with similar Cities/Municipal operations, City Safety Committee discussion topics
and identification of future safety training needs.
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
Annual Self -Insurance Cost Savings FY 2010-2017
2010 2011 2012
$498,328 $540,389 $553 768
$443,185
5
2013 2014 2015 2016
$527,573
The reason for the drop in cost savings in 2011 is that the Bureau of Worker's Compensation (BWC)
issued a rebate to all "State Funded" BWC programs. Dublin's rebate would have been approximately
$342,658 that year.
Int Sery 8-9 12/04/17
FY 2010
FY 2011
FY 2012
FY 2013
FY 2014
FY2015
FY2016
FY2017*
# of Worker's
31
Compensation
30
25
29
22
24
23
18
Claims
Total Self
Insured Cost
$161,871
$190,975
$230,135
$223,022
$200,042
$157,981
$146,102
$128,772
Percent
Change in
(18%)
19%
20%
(4%)
(10%)
(21%)
(8%)
(12%)
Insured Cost
*As of
911112017
The City collects this information to perform cost comparisons of Self Insured Workers' Compensation
system vs. traditional State Funded system costs. This information is also useful in projecting future
costs, benchmarking with similar Cities/Municipal operations, City Safety Committee discussion topics
and identification of future safety training needs.
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
Annual Self -Insurance Cost Savings FY 2010-2017
2010 2011 2012
$498,328 $540,389 $553 768
$443,185
5
2013 2014 2015 2016
$527,573
The reason for the drop in cost savings in 2011 is that the Bureau of Worker's Compensation (BWC)
issued a rebate to all "State Funded" BWC programs. Dublin's rebate would have been approximately
$342,658 that year.
Int Sery 8-9 12/04/17
THIS PAGE LER BLANC IMEMIGNALLV
City o
Dublinf
OHIO, USA
T
a
n
n
a
I
T
C
3
a
Vi
2018 OPERATING BUDGET - CITY OF DUBLIN, OHIO
Fiduciary Funds
Fiduciary funds are used to report assets held in a trustee or agency capacity for others and
therefore cannot be used to support the government's own programs.
These funds reflect the cost of reimbursing developers for the cost of installing certain public
improvements (such as water & sewer reimbursement) and for refunding permit bonding fees
deposited with the City to ensure completion of a project. A specific agency fund has been
established for the collection of taxes on behalf of the Dublin Convention & Visitors Bureau, the
tracking of unclaimed funds, the collection and distribution of a building surcharge mandated by
State law, and for the agency fund to track the revenue and expenditures of the Central Ohio
Interoperable Radio System (COIRS).
NOTES AND ADJUSTMENTS:
Agency 9-1 12/04/17
2018 Operating Budget - City of Dublin, Ohio
2016 2017 2017 2018
Actual Budget Revised Budget Executive
Budget
803 Unclaimed Monies
20 Finance
Other Charges and Ex
755002 Refunds- Gen. Unclaim. Chk 42 250 250 250
755004 Refunds- Unclaim. Inc. Tax 6,269 20,000 20,000 20,000
Other Charges and Ex Total:
Finance Total:
Unclaimed Monies Total:
9-2
6,311 20,250 20,250 20,250
6,311 20,250 20,250 20,250
6,311 20,250 20,250 20,250
2018 Operating Budget - City of Dublin, Ohio
2016 2017
2017
2018
Actual Budget
Revised Budget
Executive
Budget
804 Convention and Visitors Bureau
20 Finance
Other Charges and Ex
751008 Dubl Conv and Vis Bureau
1,054,086 1,133,000
1,133,000
1,133,000
Other Charges and Ex Total:
Finance Total:
Convention and Visitors Bureau Total:
9-3
1,054,086 1,133,000 1,133,000 1,133,000
1,054,086 1,133,000 1,133,000 1,133,000
1,054,086 1,133,000 1,133,000 1,133,000
2018 Operating Budget - City of Dublin, Ohio
Contractual Services Total:
2016 2017
2017
2018
610,000
Actual Budget
Revised Budget
Executive
Budget
805 Agency
0
800
800
20 Finance
755005
Refunds- Conditional Occup
193,900
Contractual Services
407,000
365,000
755006
711004 Sewer Tap Paybacks
1,037,036 800,000
800,000
610,000
Contractual Services Total:
1,037,036
800,000
800,000
610,000
Other Charges
and Ex
755000
Refunds
0
800
800
800
755005
Refunds- Conditional Occup
193,900
200,000
407,000
365,000
755006
Refunds- Residential 1%
5,295
4,200
12,203
6,000
755007
Refunds- Commercial 3%
34,314
35,000
35,002
30,000
755008
Refunds- Park/CRC Deposits
71,120
60,000
80,000
88,700
755010
Refunds- Theater Admission
0
30,000
20,800
2,000
755012
Refunds- Washington Twp.
14,640
12,000
12,000
12,000
755013
Refunds- Hydrant Permit
350
300
300
300
755014
Refunds- School Programs
8,700
12,000
56,700
55,000
755015
Refunds -Vendor Bonds
1,000
0
500
500
755021
Tantrum Refund OU
33,251
0
0
0
755024
Crawford Hoying Payment
0
0
1,998,546
0
Other Charges and Ex Total: 362,569 354,300 2,623,851 560,300
Finance Total: 1,399,605 1,154,300 3,423,851 1,170,300
Agency Total:
1,399,605 1,154,300 3,423,851 1,170,300
2018 Operating Budget - City of Dublin, Ohio
2016
2017
2017
2018
Actual
Budget
Revised Budget
Executive
Budget
807 C.O.I.R.S.
20 Finance
Contractual Services
713001 Accounting/Auditing Services
0
4,500
4,500
4,500
713002 Legal Services
11,888
8,000
9,088
8,000
713004 Other Professional Services
187,573
34,500
43,000
34,500
714001 Insurance and Bonding
9,158
11,000
11,000
15,000
717005 Utilities- Other Fuel Types
5,459
7,500
7,650
10,000
Contractual Services Total:
214,078
65,500
75,238
72,000
Supplies
724003 Equipment Maintenance
10,600
197,000
199,614
242,000
Supplies Total:
10,600
197,000
199,614
242,000
Capital Outlay
731000 Furniture/Equipment
0
0
578,475
0
Capital Outlay Total:
0
0
578,475
0
Other Charges and Ex
755000 Refunds
266,500
0
0
0
Other Charges and Ex Total:
266,500
0
0
0
Finance Total:
491,178
262,500
853,327
314,000
C.O.I.R.S. Total:
491,178
262,500
853,327
314,000
9-5
THIS PAGE LER BLANC IMEMIONALLV
City of
Dublin
OHIO, U5A
9-6
4
2018 OPERATING BUDGET— CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
While not inclusive, this glossary is
provided to assist the reader with
definitions of some unfamiliar terms
used in the budget document
Accrual Basis — a basis of accounting in
which transactions are recognized at the
time they are incurred or obligated, rather
then when cash is received or spent.
Agency Fund - a type of fiduciary (trust)
fund used to account for assets held by the
City as an agent for individuals, other
governments and/or other funds.
Appropriation — authorization from the
legislative authority (City Council) to
expend funds for a specific purpose or
category of purposes. Appropriations are
for the current fiscal year and lapse at the
end of the fiscal year if not obligated for a
specific purpose.
Balanced Budget — occurs when planned
expenditures equal anticipated revenues.
Bond — a written promise to pay a
specified sum of money, called the face
value or principal amount, at a specified
date or dates in the future called the
maturity date(s), together with the periodic
interest at a specified rate. Note: The
difference between a note and a bond is
that the latter runs for a longer period of
time and requires greater legal formality.
Bond Rating — a measure of the City's
credit -worthiness determined by
established outside agencies by reviewing
the City's financial viability and practices.
A high bond rating results in favorable
interest rates when the City borrows
funding for long term capital projects.
10-1
Budget — the financial operating plan for a
given time period which provides estimates
of expenditures and revenues for that time
period and outlines the assumptions under
which those estimates were made.
Budget Amendment — a formal change
of budgeted appropriations requiring
legislative approval.
Budget Calendar — the schedule of key
dates that are followed in the preparation
and adoption of the budget.
Budgetary Basis — the basis under which
the budget estimates are made.
Capital Asset (as defined by the City
of Dublin) —tangible property, obtained or
controlled as a result of past transactions,
events or circumstances, which will benefit
the City for a period of more than one (1)
year and has a cost or dollar value of
$1,000 or more.
Capital Outlay — a category of
expenditures that includes items greater
than a certain value and/or expected to
last for greater than a specified time
period.
Capital Improvements Program (CIP)
—issued separately on an annual basis, but
in coordination with the operating budget
document, the CIP is the five-year plan for
infrastructure and other long term
investments such as roadways, technology,
vehicles, parks, etc.
Capital Improvements Tax Fund -
represents the 25% of the local income tax
collected for the purpose of funding capital
improvements.
Capital Projects Fund - used to account
for the financial resources to be used for
the acquisition or construction of major
capital facilities other than those financed
by Proprietary Funds and Trust Funds.
2018 OPERATING BUDGET— CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
Capital Project — a major construction,
acquisition, or renovation activity that adds
value to or significantly increases the
useful life of the government's physical
assets.
Cash basis — a basis of accounting or
budgeting in which transactions are
recognized only when cash is increased or
decreased.
Cemetery Fund - a fund provided to
account for revenue received from the sale
of cemetery lots and interment fees.
Expenditures are restricted to the
maintenance of the City's cemeteries.
Cemetery Perpetual Care Fund -
established in order to set aside funds so
that when all the City's cemetery burial lots
are sold, funds remain to properly maintain
all cemetery lots in perpetuity.
City Charter — a document ratified by a
vote of the people that outlines the
guidelines and policies under which a city
will operate.
COIRS - Central Ohio Interoperable Radio
System (COIRS) originally established
between the City of Dublin, the City of
Worthington and Delaware County. The
City of Dublin merged their four channel
trunked radio system with the City of
Worthington's three channel conventional
radio system and interconnected with the
Motorola P25 master site located in
Delaware County.
Council -Manager form of government
— the form of government in which an
elected City Council hires a professional
city manager to serve as the chief
administrative official for the City, as
opposed to an elected mayor.
Contingency — a budgeted reserve set
aside for emergencies or unforeseen
expenditures not otherwise included within
the budget.
10-2
Cost of Services Study — study
conducted each year to determine the fees
to be charged for various programs and
services throughout the City. This study is
a comprehensive review of the allocation of
City costs to all City programs to ensure
that fees charged accurately reflect the
costs associated with provision of that
service or program.
Debt Service — payment of principal and
interest on borrowed funds according to a
predetermined schedule.
Debt Service Fund — used to account for
resources set aside to fund debt service
and actual principal and interest payments.
DEC - The Dublin Entrepreneurial
Center (DEC) was launched in March
2009 as a partnership between the City
of Dublin and TechColumbus. The DEC is
located at 565 Metro Place South and
provides services and promotes an
environment for potential entrepreneurial
and technology development resulting in
more new businesses and job creation in
Dublin and the Columbus region.
Dublin Convention and Visitors
Bureau Fund - accounts for 25% of the
tax imposed on establishments that
provides sleeping accommodations for
transient guests and is due to the Dublin
Visitors and Convention Bureaus as
required by state law.
Employee Benefits Self -Insurance
Fund — includes monies received from
other funds as payment for providing
medical, dental and vision benefits. The
Employee Benefits Self -Insurance Fund
may make payments for service provided
to employees, for reimbursements to
employees who have paid providers, to
third party administrators for claim
payment or administration, for stop -loss
coverage, or any other similar purposes.
2018 OPERATING BUDGET— CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
Encumbrance — the commitment of
appropriated funds to purchase an item or
service; to encumber funds means to
commit them for a specified future
expenditure.
Enforcement and Education Fund -
provided to account for revenue received
from penalties assessed in accordance with
violations involving Section 4511.19, Ohio
Revised Code. Expenditures are restricted
to educating the public of laws governing
the operation of a motor vehicle while
under the influence of alcohol and other
information relating to the operation of a
motor vehicle and the consumption of
alcoholic beverages.
Enterprise Fund - used to account for
operations that are financed and operated
in a manner similar to private business
enterprises - where the intent is the costs
of providing goods or services to the public
on a continuing basis be financed or
recovered primarily through user charges.
Expenditure — the payment for goods or
services; in a cash — based budget such as
the City of Dublin's, expenditures are
recognized only when the cash payment
for the cost of goods received or services
rendered is made.
Fiduciary Fund — any fund held in a
fiduciary capacity, ordinarily as agent or
trustee. Also called Trust and Agency
Funds.
Fiscal Year — the twelve-month period
designated as the operating year for
accounting and budget purposes; in the
case of the City of Dublin, January 1 —
December 31, or calendar year.
Full — Time Equivalent (FTE) —
represents an employee working a
standard 40 -hour workweek, or its equal in
terms of hours comprised of more than
one employee.
10-3
Fund — the basis on which the
governmental accounting system is
organized; an independent financial and
accounting entity with a self -balancing set
of accounts in which transactions relating
to resources, expenditures, assets and
liabilities are recorded. Funds are
established to account for the use of
restricted revenue sources and to carry on
specific activities.
Fund Balance — amounts shown as fund
balance represent monies which remain
unspent after all budgeted expenditures
have been made.
General Fund — the general operating
fund used to fund public services used to
account for all financial resources except
those required to be accounted for in
another fund.
General Obligation Debt — debt backed
by the full faith, credit and taxing power of
a government.
General Obligation Debt Service Fund
— accounts for the accumulation of
resources and payment of general
obligation bond principal and interest from
governmental resources.
Governmental Accounting Standards
Board (GASB) — the independent agency
established under the Financial Accounting
Foundation in 1984 as the official body
designated to set accounting and financial
reporting standards for state and local
governments.
Governmental Funds — a generic
classification used by the GASB to refer to
all funds other than proprietary and
fiduciary funds. The General Fund, special
revenue funds, capital project funds, and
debt service funds are types of funds
referred to as "governmental funds."
2018 OPERATING BUDGET— CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
Grant — a contribution by a government or
other entity to support a particular
function.
Home Rule — the term used to describe
the powers of municipal corporations
operating under a charter which provides
for or authorizes a method of procedure in
the passage and publication of legislation,
the making of improvements, and the
levying of assessments differing from the
method prescribed by general law, may
pass and publish such legislation, make
such improvements, and levy such
assessments under the general law or in
accordance with the procedure provided
for or authorized by its charter.
Hotel Motel Tax Fund — fund into which
taxes derived from hotel room stays (bed
taxes) are deposited; this fund accounts
for 75% of the tax imposed on
establishments that provide sleeping
accommodations for transient guests.
Expenditures are restricted to the
advancement of cultural development,
beautification of public property,
improvement of the historic district and
any other project or expenditure which
would enhance the City's appeal to visitors
and tourists.
ICF - The Intelligent Community
Forum (ICF), a New York -based think tank
dedicated to studying the use of
information and communications
technology to create the community of the
21st Century. The Intelligent Community
Lifetime Achievement Award is given by
ICF's founders to those who quietly and
tirelessly dedicate their careers to
improving their communities in ways that
exemplify the global Intelligent Community
movement.
Income Tax Revenue Sharing Fund —
fund into which income taxes to be shared
with Dublin City Schools in conjunction
with certain economic development
10-4
agreements are deposited for payment to
the schools.
Infrastructure — the physical assets of a
government, including but not limited to
public buildings, streets, curbs and traffic
control devices, water and sewer facilities,
and parks and public lands.
Internal Service Fund - used to account
for the financing of goods or services
provided by one department or agency of
the City to other departments or agencies
on a cost -reimbursement basis. Charges
are intended only to recoup the total cost
of such services.
Lapse of Appropriation — the expiration
of appropriation authority at the end of the
fiscal year if it is neither expended nor
encumbered for a specific purpose.
Law Enforcement Trust Fund -
accounts for all cash or cash proceeds that
are a result of contraband property
seizures and forfeitures of property.
Major Funds - Many local
governments manage and account for
their financial activities in a limited
number of funds --designated as major
funds as recommended by the GASB.
Mandatory Drug Fine Fund - includes
revenue from mandatory fines imposed for
drug offense convictions in accordance
with Section 2925.03, Ohio Revised Code.
Expenditures are restricted to law
enforcement efforts pertaining to drug
offenses.
Mayor's Court Computer Fund —
represents an additional fee collected for
computerization of the Mayor's Court in
accordance with Ohio Revised Code
Section 1901.261.
Merchandising Fund - fund for receipts
from sales of Dublin -related merchandise
and related costs.
2018 OPERATING BUDGET— CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
NECC - the Northwest Emergency
Communications Center (NRECC) is the
primary public safety dispatch center for
the City of Dublin, City of Hilliard,
Washington Township and Norwich
Township. Located inside the Dublin
Justice Center, NRECC was formed in
October 2013 when Dublin began providing
dispatching services for Norwich Township
Fire and became the primary 9-1-1
answering point for all of Hilliard.
Dispatching for Hilliard Police started in
January of 2014.
Operating Expenditure — costs of
personnel, materials, services and
equipment required for a City unit to
function.
Operating Revenue — income received
by the government to pay for ongoing
operations, including items such as taxes,
fees for services, investment earnings,
grant revenues, etc.
Operating Transfer — an amount moved
from one fund to another to support the
funding of services in the recipient fund.
Parkland Acquisition Fund — created to
account for property taxes and
development fees collected for the purpose
of funding acquisition of recreational
facility sites, open space, and/or parkland.
PCI - The Pavement Condition Index
(PCI) provides a numerical rating for the
condition of road segments within the road
network, where 0 is the worst possible
condition and 100 is the best.
Performance Measurements — any
systematic attempt to learn how
responsive a government's services are to
the needs of the residents through use of
standards, workload indicators, etc.
Permissive Tax Fund - accounts for
permissive tax fees received in addition to
10-5
the motor vehicle license tax.
Expenditures are restricted to construction
or permanent improvements of the streets
and state highways within the City.
Personal Services — a category of
expenditures that represents the amounts
paid for all costs associated with personnel,
including wages and benefits paid by the
City.
Policy — a guiding principal which defines
the underlying rules which will direct
decision-making processes.
Program — a group of related activities
intended to accomplish a specific objective.
Recreation Fund - created to account for
revenues and expenditures for parks and
recreation programs and activities,
including the Community Recreation
Center.
Reserve — funds set aside that are
earmarked for a specific future use.
Revenue — sources of income received
during a fiscal year, operating transfers
from other funds, and other financing
sources such as the proceeds derived from
the sale of fixed assets.
Safety Fund - accounts for revenues and
expenditures for the operations of the
City's Police Department. Major revenue
sources are property taxes and subsidies
from the General Fund.
Service Payment — payment made in lieu
of real estate taxes for purposes of retiring
debt for improvements in a designated tax -
increment financing (TIF) district.
Sewer Fund - provided to account for
capacity charges for connecting into the
sewer system and the costs associated
with the maintenance and repair of the
City's sewer lines.
2018 OPERATING BUDGET— CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
Special Assessment Debt — debt issued
for a specified purpose and based on
collection of taxes levied against a pre-
determined set of properties for that
purpose.
Special Assessment Debt Service
Fund - provided to account for the
accumulation of resources and payment of
special assessment bond principal and
interest from special assessment levies
with governmental commitment.
Special Revenue Fund - used to account
for the proceeds of specific revenue
sources (other than expendable trusts or
major capital projects) that are legally
restricted to expenditures for specified
purposes.
State Highway Improvement Fund -
provided to account for the allocation of
revenues derived from motor vehicle
license fees and gasoline taxes.
Expenditures are restricted by state law to
maintenance and repair of state highways
within the City.
Street Maintenance and Repair Fund -
provided to account for the allocation of
revenues derived from motor vehicle
license fees and gasoline taxes.
Expenditures are restricted by state law to
maintenance and repair of streets within
the City.
Swimming Pool Fund- includes revenues
and expenditures for outdoor swimming
pool programs and activities at both
outdoor facilities, excluding the capital cost
of the swimming pool.
Tax -increment financing (TIF) - A
method used for funding public
improvements whereby real estate tax
revenue increases resulting from those
improvements are directed toward paying
for those improvements.
10-6
Transfers — An appropriation to or from
another fund. A transfer is the movement
of money from one fund to another to
wholly or partially support the functions of
the receiving fund.
Unencumbered Balance — the remaining
balance within a fund that is not obligated
for any other purpose.
User Fee (or charge) — the payment of a
fee for direct receipt of a public service by
the party who benefits from the service.
Water Fund - provided to account for the
collection of a user surcharge, permit fees
and the costs associated with the
maintenance and repair of the City's water
lines.
Workers' Compensation Self -
Insurance Fund — fund for the
accumulation of funds to provide for
payment of claims and other costs
associated with the City's self-insured
workers compensation program.
Office of the City Manager
5200 Emerald Parkway @ Dublin, OH 43017-1090
City of Dublin Phone; 614.410.4400 » Fax; 614,410.4490
To; Management Team
From: Dana L McDaniel, City Mana t�;? A„
Dater August 25, 2017
Initiated By; Angel L Mumma, Director of Finance
David Gaines, Deputy Direct of Finance
Melody Kennedy, Budget Manager
Re: Preparation of the 2018 Operating Budget
It is the City Manager's responsibility to "prepare and submit budgets and capital programs to
Council" (Revised Charter of Dublin, Ohio, 5.04(e)). Preparation of the 2018 Operating Budget
provides us, as an organization, the opportunity to continue to review the City's operations and
determine how we can use our resources most effectively. As always, City Council and the
Administration are committed to responsible fiscal stewardship and the continuation of excellent
customer service.
As you are aware, the City's largest revenue source for operations is income tax revenue, This
source comprises over 90% of the City's General Fund operating revenues. Therefore, it is one of
the City's key economic indicators that is reviewed when determining the level of growth for the
upcoming year. In the 2017 Operating Budget, we projected $84,734,000 in revenue from local
income tax. The estimate was based on an assumption of a 5.8% decrease over the 2016 actual
income tax revenues due to the anticipated loss of revenue from JP Morgan Chase and Nationwide
Insurance,
Through July, income tax revenues had decreased 1.96% over the same period in 2016. While we
hate to see a decrease in revenue, we are performing better than expected due to growth in our
existing tax base and a slower than expected move out of the City by Nationwide, We anticipate
ending the year ahead of budget because of these two factors as well as the fact that United
Healthcare (UHC) is expected to begin operating their call center within Dublin during the 4tn quarter
of 2017.
As we look forward to 2018, Staff have taken into account the movement of the remaining
Nationwide employees out of Dublin, a reduction in revenue from The Wendy's Company, given their
announcement this summer of reducing expenditures at their Dublin headquarters, and new revenue
from UHC. Based on these factors, we are projecting a 1,5% increase over the 2017 estimate, which
would result in $86,000,000 in income tax revenue. Please keep in mind that this amount is not
entirely available to be allocated to the City's operating expenditures, Of this amount, 25% is
committed to capital improvement projects as established by City Ordinance.
Due to the importance of the City's income tax revenue, collections are monitored on a daily basis.
The Department of Finance continuously monitors economic conditions and trends to determine the
on-going reasonableness of the income tax revenue projections.
Memo re, Preparation of the 2018 Operating Budget
August 25, 2017
Page 2 of 7
Another key financial indicator for the City is its' General Fund balance, The General Fund balance
is a key component to the financial health and stability of the City The City's policy is to maintain
a year-end balance equal to or greater than 50% of the General Fund expenditures, including
operating transfers. As of July 31, 2017, the General Fund balance was $33,641,067, which
represented 46.8% of the City's budgeted 2017 expenditures. However, taking into account the
$28,1 million advance from the General Fund to the Capital Construction Fund, which will be repaid
from bond proceeds in August 2017, the General Fund balance would be $59,803,497, or 85,8% of
the budgeted 2017 operating expenditures,
This level of fund balance is necessary as we continue funding major improvements throughout the
City We will continue to make significant transfers and advances from the General Fund to various
TIF funds and the Capital improvement Fund for infrastructure improvements, This allows the City
to take advantage of opportunities as they arise and fund infrastructure improvements before TIF
revenues are generated, The expectation is that these advances will be repaid to the General Fund
over the 30 -year life of each TIF, In 2018, the City anticipated utilizing $2,650,000 of the General
Fund balance to fund capital projects, in addition to money that may be transferred pursuant to the
City's General Fund Balance Policy (which stipulates that 25% of the amount of the General Fund
Balance in excess of 75% will be transferred to the Capital Improvement Tax Fund).
The following are my priorities which are in alignment with Council's strategic focus areas,
Department and Division Directors' budgets should be prepared with the following in mind,
1. Fiscal Health of the City — A continued focus on setting the conditions that ensure the fiscal
health of the City remain a high priority, This is vital in order to have the financial resources
needed to provide the best quality of life and environment in which our residents and
businesses can thrive, Keep the following in mind to help set these conditions:
a. Finalize and begin to implement the results of our planning efforts (in partnership
with our residents and businesses) and implementation of the results of those efforts
relative to; West Innovation District Update Study, Office Competitiveness Study,
Mobility Study, West Bridge Street Corridor Framework Plan (modified), Bridge Street
District Code Modifications, Bridge Street Parking Study/South High Street Parking
Survey, Aging in Place, etc,
b. Development, adoption and timely execution of the Five -Year CIP to set the
infrastructure conditions for economic sustainability and growth and the environment
for a high quality of life,
c, Pro -active and aggressive engagement with businesses, site consultants, developers
and realtors. Backfill the vacancies in commercial offices that will be created with the
movement of Cardinal Health employees into the Rings Road Building,
d. Promote and participate in the Northwest US33 Corridor economic development
initiatives and partnerships,
e, Bring Bridge Park East and West and associated infrastructure online.
f, Responsible fiscal management and accountability of the City's resources,
g, Maintain our bond rating levels and comply with our Debt and General Fund Balance
Policies,
h. Build on and leverage the Munis software throughout the organization to assist with
day-to-day management, accountability and to provide fiscal/budget analysis
capabilities.
Memo re. Preparation of the 2018 Operating Budget
August 25, 2017
Page 3of7
Develop and implement a new Smart Cities Center of Excellence concept. Position the
City of Dublin out front of others in the connected/autonomous and smart cities
infrastructure and technology spaces by providing a robust supporting infrastructure,
interactive spaces, and through relationships and collaboration. Seek to attract new
businesses, collaborators and research interests to launch a new industry cluster.
Seek to drive the convergence of IT, Health Care, automotive/engineering, and smart
cities efforts with data collection/analytics.
2. Public and employee safety — Ensure our safety forces and all our employees are properly
equipped and trained to provide for the safety of our public, generally, and our employees,
specifically, Continue to fund safety training for employees in order to maintain required
licenses, certifications and accreditation standards. Anticipate mandates for additional
training requirements and budget to the best of your ability.
3. High quality services -- Maintain the confidence and trust of our residents through
engagement, responsiveness, and high quality, customer -focused service. I expect our high
quality levels of service to be maintained. Generally, I expect a status quo budget among our
traditional program levels, However, I ask that you thoroughly and continually evaluate
existing programs and services to determine their relevance, modernization,
efficiency/improvement, enhancement, termination and/or replacement with more valued
services, Leverage our investment in yellow, green and black belts. New and additional
services/programs resulting in new and additional costs should be thoroughly vetted against
the need to retain and sustain existing program/s, Seek opportunities for shared services
with partner communities, government agencies, businesses, not-for-profit agencies, etc.
4. Infrastructure - Implement the City's Capital improvement Budget on time and within budget,
while maintaining the City's infrastructure. Council continues to approve aggressive capital
budgets with more emphasis on maintaining existing infrastructure, Our operating budget
must ensure the appropriate amount of consulting services not otherwise considered in the
adopted Five Year CIP to support this effort. Special attention must be given to estimating
project costs realistically prior to actual bidding, assessing the bids against the allocated
budget, and controlling the escalation of project costs during the construction process.
6, Leverage technology - Leverage the use of technology, equipment and information
technology, in our daily operations and in our strategic decision making, My key areas of
concern remain; protecting our data; defending our systems; and launching those new
software systems in a realistic deployment scheme.
6. Leverage talent/assess alternatives — Implement the revised classification of employees,
Continue to consider the re-classification/re-purposing of vacant positions to achieve greater
efficiencies and results at lower cost. Avoid the need or perceived need for additional staff
to achieve the same result. Also, consider part-time/seasonal personnel and use of
contractual service providers to address additional staffing needs. Due to budget constraints,
these options should be seriously considered. While I remain open to requests for additional
full-time and part-time positions, we must highly scrutinized them together to stay within our
means.
Memo re, Preparation of the 2018 Operating Budget
August 25, 2011
Page 4 of 7
7. Operational lines — I encourage you to include the input and suggestions of your staff in the
formulation of your budgets. No one knows better how to deliver the service than those who
actually deliver them, I encourage you to assess operations/programs across
departments/divisions and offices to evaluate how they coincide with other operations. This
helps to determine how we can best utilize our resources and avoid duplication of services,
8, Community engagement — Continue to proactively engage our residents and businesses to
anticipate or learn of their needs and concerns. Attempt to address these in the various facets
of your budget to the extent possible. The Five -Year CIP addresses much of this over time,
The operating budget can address this relative to service and program deficiencies, I expect
us to be responsive to these needs and concerns, but each must be scrutinized relative to
the overall needs of the community and our ability to fund these needs, Certainly, City Council
will direct us on these matters, but your own assessment and anticipation is necessary to
develop the operating budget.
9, Professional development — Continue the current funding level budgeted for professional
development, We continue to progress and institutionalize our overall training and leadership
development programs, We will move into sustainment training and training for new leaders
and those we anticipate and desire to develop as future leaders. Maintain travel/training for
professional development at current levels, Attending conferences related to our professions
enable us to understand trends, innovate, and professionally develop, This should be closely
monitored by Department/Division Directors, Anticipate additional training mandates, as
previously mentioned,
10. Celebrate and engage our cultural diversity — Continue to assess and develop opportunities
to engage and celebrate our cultural diversity, We must continue to go "glocai" (relating to
the connections or relationships between global and local businesses, problems, culture, etc,,
per Longman English Dictionary) in all aspects of operations and community/business
engagements, Identify and present programming/services/training etc. that position the City
of Dublin to embrace, promote and leverage this diversity, This supports our vision to be a
Global City of Choice,
I. Continuous improvement — We continue to build on our tradition of innovation by adding
yellow, green and black belt qualifications for our staff, We will increase our coordinated
efforts in leveraging this new talent and expertise, Continue to fund the effort of training,
certifying and raising awareness/understanding of LEAN and Six Sigma training,
facilitation/Kaizen events, and advice in 2018. Department and Division Directors will
establish dash board metrics that define whether we are winning or losing in our areas of
responsibility/s, They will begin briefing these metrics monthly yet this year, Such metrics
should continue to grow over time to touch all aspects of our operations and services we
deliver,
With the guidance provided above and based on current revenue and expenditure estimates and in
consideration of the Financial Management Policies of the City, the 2018 Operating Budget requests
should reflect no increase as compared to the 2017 Operating Budget.
Memo re, Preparation of the 2018 Operating Budget
August 25, 2017
Page 5 of 7
The City is posturing for and will realize ongoing growth but in a controlled way, As the City also
ages, we must balance the need to maintain existing assets while continuing to build new ones,
While we have indicated that there should be no increase as compared to the 2017 Operating
Budget, I encourage departments to bring forward new initiatives that support the
priorities I have provided herein and reflect your own innovative suggestions for the
upcoming year, A detailed explanation for these requests should be provided as part of the budget
documentation,
At this time, the Finance and Human Resources Department are evaluating the non -bargaining unit
increases for 2018 as well as the cost for health insurance for all city employees, Additionally, the
collective bargaining agreement governing employees that are members of the FOP-OLC
(communication technicians) will be negotiated this fall, Therefore, the request for no increase
applies only to non -personnel costs,
The following guidelines have been set to aid you in preparing your 2018 Operating Budget requests;
Personnel input,
As it pertains to the Munis system and budget entry, please do not enter any personnel
related requests into the system (for both full-time and part-time/seasonal), Instead, please
submit these changes under a separate memo to Melody Kennedy, Budget Manager. The
information contained in the memo should include the proposed position title, justification,
and the salary range based on the appropriate levels as determined with Human Resources.
Similarly, if you would like to change the part-time/seasonal or overtime budget, please do
so in a memo,
Finance staff will make the adjustments in the Munis system along with the overall benefit
cost related to changes in personnel based on the information contained in the memo,
Revenue Estimates
While income tax revenue is the largest source of revenue, many departments/divisions generate
additional revenue to support the operations of the City, In the past, Finance has estimated these
revenue sources based on historical performance. However, it is most appropriate that the
departments/divisions generating these revenue sources establish the baseline revenue estimate for
the upcoming year based on information they have that Finance may not be aware of,
Therefore, for the first time this year, we are requesting that for those departments/divisions that
generate revenue as part of their daily operations, which is nearly every department/division, you
include as part of your budget submittal the revenue estimate for 2018, This is done in the same
manner in the Munis system as expenditures are entered.
In the upcoming days, a current revenue report will be distributed to the Management Team so that
everyone can see the revenue accounts, the 2017 budget amount and YTD collections,
Staff should expect during the course of next year that revenue will be reviewed on a regular basis
with the City Manager and Director of Finance to determine how closely revenues are materializing
against the budgeted amount, We certainly do not want to overestimate revenue in order to build
more capacity for increased expenditures because if the revenues don't materialize as anticipated
Memo re, Preparation of the 2018 Operating Budget
August 25, 2017
Page 6 of 7
yet the expenditure budget isn't adjusted to compensate for the lack of revenue, the City's fund
balances will decrease, However, we do not want to significantly underestimate revenue as that
could result in unnecessary reductions in expenditures,
Budget Deadlines
All final 2018 Operating Budget information should be entered online and supporting documentation
submitted to Finance by Wednesday, September 13,
Supporting Documentation
Please provide detailed information for your budget requests. Any supporting documentation can
be attached to the budget request within the Munis system,
It is essential that each work unit review and update the front page of its budget section(s), which
includes the Statement of Functions, Objectives and Activities, and Personnel Data, as well as the
budget detail, Please remember to update these pages to correspond with your budget requests.
Thesg f.Qrms will bg emailgd t
Performance Measures
The 2013 Operating Budget was the City's first budget document to include performance measures,
Existing measures will still be reported and we anticipate that additional measures will be included
over time, and established measurements will be refined as we move forward, Measurements should
reflect a linkage between performance and budgeting, Our goal is to include measurements that
are meaningful to Managers and Staff, City Council, and the residents,
Performance measures are compiled through the City Manager's Office, Contact Nick Plouck with
questions or concerns,
Munis Budget Entry
If you have additional questions, Finance staff is happy to provide more information about budget
submissions, including Munis budget entry, Please let Melody Kennedy know if you would like to
schedule a meeting for this purpose, or if you have any budget questions,
Your diligence in the budget process is a vital step in guaranteeing that we assist Council in achieving
success within their strategic focus areas and our vision and mission, As you prepare your budget
requests, please do not hesitate to contact Finance or me with any questions,
2017 Operating Budget Reminders
To assist you in formulating your 2018 Operating Budget, the following are a few reminders tc
provide some direction as to where and how to budget for certain expenditures, These notes arE
intended to add consistency to how some items are budgeted across all departments and divisions,
Any individuals hired through a temporary agency or independent contractors should be
budgeted under the object (line item) for General Contractual Services ('711000",) Only
temporary employees of the City (on our payroll) should be paid under &the_ r=,
Any clothing for employees, including shirts of any kind, should be budgeted as Uniforms and
Clothing (`°701204"). Please include in your budget documentation a list of what apparel you
Memo re. Preparation of the 2018 Operating Budget
August 25, 2017
Page 7 of 7
plan to purchase and for which employees, (Apparel purchases should be limited to those
employees for whom identifying apparel Is necessary for the job function), T-shirts for
volunteers, program partldpants, etc., should be also be budgeted for within this account,
• Budget ads under &02siz C7150021 rather than Pdi and Reomduction x'715003),
If you would like to add new accounts to budget items, please call to discuss with Melody
Kennedy. Finance will create these accounts for you if deemed necessary.
Finalizing the Proposed 2018 Operating Budget
Uke the process that was undertaken for the 2017 Operating Budget, the Co Manager is requesting
that the Department Heads, including the Directors of Human Resources and Community Relations
but excluding the Director of Finance and Assistant City Manager, review the 2018 budget requests
as a team and prepare a comprehensive proposed budget reflecting all departments/divisions
(except Department of Finance, Office of the City Manager and Oerk of Council) that meets the
guidelines and intent set forth in this Memo and any subsequent guidance,
These meetings will be facilitated by the Deputy Director of Finance, David Gaines, with assistance
from the Budget Manger, Melody Kennedy, and the Management Assistant, Nick Plouk. In the
upcoming days, three meetings will be scheduled by the Finance Department for these discussions
to occur. They will be scheduled between September 21 and October 10 so that a comprehensive
proposed budget can be presented by October 13 to the City Manager, Assistant City Manager and
Director of Finance.
This team approach to developing a proposed operating budgeting Is beneficial in that it:
Creates an increased awareness of Department Directors of the needs of each
Department/Division;
Uses a team approach to develop a comprehensive budget;
Promotes dialogue, problem solving and innovation in preparation of the budget;
Presents a proposed budget that represents the comprehensive needs of the
departmentsldlvisions while complying with priorities and constraints set faith in this Memo
and any subsequent guidance.
We thank you in advance for your effort in preparing the Proposed 2018 Operating Budget. Please
contact Angel Mumma or me if you have any questions.