Resolution 059-17RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
59 -17
Resolution No. _ Passed , 20
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT WITH THE FRANKLIN COUNTY ENGINEER'S
OFFICE FOR BRIDGE INSPECTION AND MAINTENANCE SERVICES
WITHIN THE CITY OF DUBLIN ®S JURISDICTIOM
WHEREAS, there are a total of 90 bridges located within the City of Dublin's jurisdiction and
Dublin is responsible for the inspection of 54 of these bridges; and
WHEREAS, it is critical that these bridges be inspected annually by a professional engineer
or other qualified person under the supervision of a professional engineer; and
WHEREAS, such inspections are intended to identify potential safety concerns of a bridge
as well as maintenance and rehabilitation needs; and
WHEREAS, the Brand Road bridge over the North Fork Indian Run (FRA -00044 -0053, SFN
2535114) just west of Avery Road is the maintenance responsibility of the Franklin County
Engineer's Office and is in need of a deck overlay; and
WHEREAS, Dublin has coordinated with the Franklin County Engineer's Office to complete
these inspections; and
WHEREAS, Dublin has coordinated with the Franklin County Engineer's Office to complete
the repairs to the Brand Road bridge; and
WHEREAS, the Dublin Community Plan promotes working cooperatively with surrounding
jurisdictions to promote regional transportation planning and programming; and
WHEREAS, Dublin agrees to compensate the Franklin County Engineer's Office for the
inspections of bridges within Dublin's jurisdiction; and
WHEREAS, the Franklin County Engineer's Office agrees to compensate the City of Dublin
for the repairs to the Brand Road bridge.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, of its
elected members concurring, that:
Section 1. The City Manager is hereby authorized to enter into an agreement with the
Franklin County Engineer's Office for bridge inspection and maintenance services within the
City of Dublin's jurisdiction, in substantially the same form as attached, with changes not
inconsistent with this Resolution and not substantially adverse to this City and which shall be
approved by the City Manager and Director of Finance. The approval of changes thereto by
those officials, and their character as not being substantially adverse to the City, shall be
evidenced conclusively by their execution thereof.
Section 2. The City Manager, the Clerk of Council, the Director of Law, the Director of
Finance, or other appropriate officers of the City are hereby authorized to prepare and sign
a l l agreements and instruments and to take any other actions as may be appropriate to
implement this Resolution. The City Manager and the Director of Finance are also
authorized, for and in the name of the City, to execute any amendments to the
Reimbursement Agreement, which amendments are not inconsistent with this Resolution and
not substantially adverse to this City.
Section 3. That this Reso tion shall take effect and be in force on the earliest date
permitted by law.
Pas e this a of , 20178
1 _
Mc*or - Preiding Ofjf�er
ATTEST:
Clerk of Council
Office of the City Manager
1100 Emerald Parkway* Dublin, OH 43017-1091
ity of Dublin Phone-, 614-410-4400 # Fax: 614-410-4490
Cit
Too. Members of Dublin City Council
From: Dana L. McDaniel, City Manager
IN
7%en. Resolution No. 59-17 — Authorizing the City Manager to Enterionto
an Agreement with the Franklin County Engineer's Office for Bridge
Inspection and Maintenance Services within the City of Dublin"s
Jurisdiction
These annual inspections are typically performed by Dublin staff. However, due to the recent retirement
of our certified bridge inspector, staff identified a need to contract for the bridge inspection services.
In the interest of cooperation and efficiency Dublin staff has been coordinating with the Franklin County
Engineer's Office (FCEO) staff for the inspection of bridges within Dublin's jurisdiction. The FCEO will
perform the inspections in accordance with state standards and complete inspection and condition ratirT..W.,,
reports for each bridge.,
The FCEO will provide the inspection services at a cost not to exceed $20,000. Staff has determined
contracting with the FCEO to perform these inspections will be more cost effective and efficient than
contracting with a consulting firm. The inspections will be completed on or before December 31, 2017.
After the work is completed, the FCEO will invoice Dublin describing the work performed and associated
costs*
Res. 59-17 - Agreement with Franklin County for Bridge Inspection and Maintenance Services
August 10, 2017
Page 2 of 2
INTERGOVERNMENTAL AGREEMENT FOR BRIDGE INSPECTION AND MAINTENANCE
SERVICES
This Intergovernmental Agreement for Bridge Inspection and Maintenance Services
("Agreement') is entered into by and between the City of Dublin and Franklin County Engineer's
Office, collectively the Parties, this day of 2017.
WHEREAS, Section 9.482 of the Ohio Revised Code, as enacted pursuant to H.B. 153 (the
state budget bill), permits a political subdivision to enter into agreements with other political
subdivisions under which a contracting political subdivision agrees to exercise any power, perform
any function or render any service for another contracting recipient subdivision that the
contracting recipient political subdivision is otherwise legally authorized to exercise, perform or
render, subject to the approval of their respective legislative authorities; and
WHEREAS, the Parties acknowledge that in the spirit of intergovernmental cooperation, a
regional approach to the provision of certain services will be considered when the means for such
cooperative effort are available and result in a cost savings and /or enhanced delivery of public
services; and
WHEREAS, the City of Dublin has identified a need to contract for the bridge inspection
services provided in the attached Exhibit A; and
WHEREAS, the bridge located on Brand Road over North Fork Indian Run (SFN 2535114)
just west of Avery Road is in need of a deck overlay with the scope of services described in
Exhibit B; and
WHEREAS, Franklin County Engineer's Office is ready, willing and able to contract with
the City of Dublin on the terms and conditions hereinafter set forth, to provide the services as
outlined in Exhibit A; and
WHEREAS, the City of Dublin is ready, willing and able to contract with the Franklin County
Engineer's Office on the terms and conditions hereinafter set forth, to provide the services as
outlined in Exhibit B; and
NOW, THEREFORE, in consideration of the above, the Parties have agreed as follows:
1. Franklin County Engineer's Office will provide services to the City of Dublin as outlined in
the attached Exhibit A at a cost not to exceed $20,000.00. Franklin County Engineer's
Office will provide invoices to the City of Dublin describing the work performed.
2. The City of Dublin will provide services to the Franklin County Engineer's Office as outlined
in the attached Exhibit B at a cost not to exceed $9,000. The City of Dublin will provide
invoices to the Franklin County Engineer's Office describing the work performed.
3. Since the cost of work in Exhibit A exceeds the cost of work in Exhibit B, the Franklin
County Engineer's Office shall submit a single invoice to the City of Dublin for the cost
differential of the services; the invoice shall show the amounts of both services.
4. All Services provided under this Agreement shall be completed on or before December 31,
2017.
5. The Parties are political subdivisions and are entitled to all of the immunities and defenses
provided by law. To the extent that Chapter 2744 of the Revised Code applies to the
operation of a political subdivision, it applies to each Party that is subject to this Agreement
and to its employees when they are rendering a service outside the boundaries of their
respective Party under the Agreement.
6. This Agreement does not in any way limit any power or function of a political subdivision
in respect of any such functions being performed under this Agreement by another political
subdivision.
7. For employment relationship purposes, any provider of services shall be an employee of
the political subdivision for which that employee is ordinarily employed and by whom such
employee is paid. Such employee shall not be entitled to any additional compensation or
employment benefits from the City of Dublin and no claim of joint employer status or
liability shall be made on account of or arising from any incident in which a provider's
employee may be involved.
8. The Parties agree that records pertaining to this Agreement are subject to Section 149.43
of the Ohio Revised Code (the "Public Records Law'), to the extent permitted or required
by law. The Parties agree to cooperate with respect to any public record request and any
request of an authorized representative of the Auditor of the State of Ohio in connection
with audits and inspections of financial reports or conduct audits.
9. The effective date of this Agreement shall be the latest date signed below and terminate
upon Franklin County Engineer's Office's completion of the Services; provided, however,
that either party may terminate this Agreement upon 30 days' advance written notice to
the other party. Termination of this Agreement shall not relieve the non - providing party
from paying for any and all services provided.
10. This Agreement may only be amended in writing signed by an authorized representative
of each participating Party, and as authorized by their respective legislative authorities, if
required.
7
11. The Party receiving services shall provide a Certificate of Funds or Purchase Order signed
by that political subdivision's fiscal officer, evidencing the appropriation of funds sufficient
to cover the costs of the services to be provided.
12. Whenever notice is required in this Agreement, such notice shall be in writing and shall
be deemed served when either delivered in person to the following designated agents
for that purpose, or deposited in the United States Mail, by certified or registered mail,
postage prepaid, return receipt requested, addressed to the other Party as follows:
If to Franklin County Engineer's Office:
James A. Pajk, P.E.
Deputy Engineer, Bridges and Highways for
Franklin County Engineer Cornell R. Robertson
970 Dublin Road
Columbus, Ohio 43215
If to the City of Dublin:
Paul Hammersmith, P.E.
Director of Engineering /City Engineer
6555 Shier Rings Road
Dublin, Ohio 43016
or such other address as may be designated in writing by the Parties.
This Agreement may be executed in multiple counterparts, including facsimiles or scanned copies,
each of which shall be recognized as an original signature.
IN TESTIMONY WHEREOF, the Parties, each by an authorized agent, have entered into this
Intergovernmental Agreement on the date indicated above.
FRANKLIN COUNTY ENGINEER'S OFFICE
Title:
Date:
3
CITY OF DUBLIN, OHIO
BY: Date
Paul Hammersmith P.E.,
Director of Engineering /City Engineer
BY: Date
Megan D. O'Callaghan P.E.,
Director of Public Works
BY: Date
Dana L. McDaniel, City Manager
Approved as to Form:
Jennifer D. Readler, Law Director
CERTIFICATION OF FUNDS
I hereby certify that the funds required to meet the City's obligation, payment, or expenditure
under this Agreement have been lawfully appropriated or authorized for such purpose and are
free from any obligation now outstanding
Angel L. Mumma / Director of Finance
M
Date
Exhibit A — Scope of Services
Bridge Inspection Requirements:
1. The intent of this contract is for a Professional Engineer ("Engineer') to make a routine
condition inspection of the 53 bridges in Table A as well as an arm's reach, fracture critical
inspection of structure number 2569124. The Engineer shall complete the inspections in
accordance with the latest Ohio Department of Transportation (ODOT) Manua/ of Bridge
Inspections and the Bridge Inspector's Reference Manual (FHWA).
2. The ODOT Bridge Inspection and Condition Rating Report shall be completed for each
bridge inspected and submitted to ODOT on behalf of Dublin through ODOT's Structure
Management System (SMS). In addition, at least four (4) digital photos of each bridge
showing: a view up- station, a view down - station, and a view from each the left and right
sides of the bridge shall be uploaded to SMS. Additional photos shall also be submitted
for any problem areas noted in the inspection.
3. The Engineer shall provide all necessary traffic control, personnel, equipment, tools, and
incidentals including ladders and scaffolding. The City of Dublin will provide the necessary
traffic control for the inspection of structure number 2569124; the Engineer shall provide
at least one week's notice prior to the inspection of structure number 2569124.
4. The Engineer shall be responsible for identifying and noting all visible defects in the bridge
whether as a result of deterioration, original construction or original design. The Engineer
shall also be responsible for identifying and noting areas of potential failure as a result of
anticipated deterioration, past construction or maintenance practice and /or inadequate
original design.
5. The Engineer will not be responsible for conditions which are not obvious through usual
and customary visual inspection or through standard state -of- the -art testing. The
Engineer will not be responsible for identifying and evaluating portions of the bridge which
comprise of poor quality materials and /or inadequate structural design unless obviously
visible to a trained and experienced bridge inspector /engineer performing the inspection
services in accordance with the customary standards of the profession.
6. The Engineer will not be responsible for structural conditions which occur after the date
of the last site visit, providing the condition was not visibly evident at the time of the last
visit and the Engineer used usual and customary procedures to inspect the bridge.
7. If an in -depth inspection is specified, the Engineer will be required to visually inspect all
main structural members of the bridge within an arm's reach distance. On welded girder
type bridges, this will require access to both sides of each girder so that all fatigue prone
connections can be inspected within arm's reach. Any cracks discovered and or suspected
as a result of this hands -on visual inspection shall be documented and shall be further
defined with the use of dye penetrant, magnetic particle or ultrasonic devices.
8. Any steel structure with lower lateral bracing, pins and hangers, fatigue prone
connections, steel pier caps (either of box section or I section), bridges with transverse
floor beams and stringers, or any other unusual connection details, shall be carefully
inspected for cracks, poorly designed details, or poorly fabricated details. A
recommendation shall be made, if necessary, whether a retrofit program or corrective
modification should be taken with a description of the proposed solution, and if any traffic
5
limitations should be initiated. The City of Dublin shall provide adequate access so that
all such details can be visually inspected within arm's reach (even for routine inspections).
9. Any observed section loss on members which are normally analyzed to determine safe
load capacity of the bridge, shall be measured and documented quantitatively (ultrasonic
thickness gauge, calipers etc.) to allow for subsequent re- analysis of the structure.
Analysis of the structure will not be required.
10. Underwater inspection, requiring the use of divers, shall not be required. The Engineer
will be required to probe around all substructure units located in water, unless the stream
depth is such that probing is not feasible. All such findings shall be reported.
11. Any additional destructive testing, other than that previously mentioned, shall not be
done.
12. The Engineer shall notify the City Engineer of any and all serious deficiencies immediately
upon discovery, in order that they may be observed by Dublin from available scaffolding
or access equipment. After completion of the inspection, the Engineer must review areas
of special concern with Dublin personnel at the site.
13. Where, in the judgment of the Engineer, it is necessary to remove some portion of the
structure to achieve complete and adequate inspection, no action shall be taken without
prior approval of the City Engineer.
14. All invoices for inspection services shall be submitted to City Engineer.
15. All inventory records are available via the SMS.
16. The Engineer shall complete a Structure Scour Assessment for the following eight
structures:
2568691
2568802
2568810
2568853
2568969
2568977
2569264
2569310
Table A
Asset Name
DEL -ARYSH -0020 _(2168721)
DEL -GLICK -0142 _(2168861)
FRA -ASHBA -0007 _(2568705)
FRA- AVERY -0085 _(2569078)
FRA- AVERY -0136 _(2569353)
FRA -BELVE -0010 _(2569280)
FRA -BLAZR -0050 _(2568934)
FRA -BRAND -0200 _(2569272)
FRA -BRGHT -0036 _(2568896)
FRA -BRIST -0008 _(2568926)
FRA -BRNDW -0006 _(2568845)
FRA -DBSHR -0082 _(2568853)
FRA -DUBLN -0388 _(2569132)
FRA -DUBLN -0503 _(2569221)
FRA -EITER -0041 _(2569396)
FRA -EITER -0102 _(2569337)
FRA -EMPKY -0056 _(2569094)
FRA -EMPKY -0126 _(2569159)
FRA -EMPKY -0312 _(2569043)
FRA -EMPKY -0356 _(2569051)
FRA -EMPKY -0367 _(2569124)
FRA- EMPKY- 0480_(2569095)
FRA -FRNTZ -0030 _(2568802)
FRA -FRNTZ -0113 _(2568810)
FRA -GRDCL -0012 _(2568888)
FRA -HIRTH -0057 _(2569205)
FRA -KENTF -0006 _(2568691)
FRA -KILGR -0008 _(2568764)
FRA -LIGGT -0001 _(2568713)
FRA -MILLB -0461 _(2569213)
FRA -MLRTP -0009 _(2569116)
FRA -MNTRY -0030 _(2568799)
FRA -MURFD -0065 _(2568985)
FRA -MURFD -0068 _(2568942)
FRA -MURFD -0159 _(2568977)
FRA -MURFD -0174 _(2568950)
FRA - MURFD- 0223L_(2568748)
FRA - MURFD- 0223R_(2568756)
FRA -PERIM -0025 _(2569191)
FRA -RECCR -0018 _(2569035)
FRA -SHWNF -0002 _(2568772)
FRA- STOCK -0013 _(2569450)
FRA -WARH M -0012 _(2569183)
FRA -WILCX -0014 _(2569264)
FRA -WILCX -0016 _(2568969)
FRA -WILCX -0118 _(2569310)
FRA -WOERN -0002 _(2569566)
FRA -WOERN -0055 _(2569507)
FRA -WOERN -0149 _(2569108)
FRA -WOERN -0174 _(2569086)
UNI -HCROY -0161 _(8060000)
UNI -OKMDW -0035 _(8069248)
UNI- POST -0008 _(8062641)
UNI -PSTPR -0055 _(8060045)
Exhibit B — Scope of Services
As part of the annual Street Maintenance Program (AT171), the City of Dublin will perform a deck
overlay on the Brand Road bridge over the North Fork of Indian Run bridge (FRA -00044 -0053,
SFN 2535114) just west of Avery Road.
The work performed shall include the removal of the existing asphalt overlay and waterproofing
membrane and replacement with a new Type 3 waterproof membrane, drip strip, and asphalt
overlay. The work will be performed by Strawser Paving, Inc.
This coordination of the bridge maintenance work with Dublin's annual Street Maintenance
Program is efficient and will reduce the impact to the traveling public by utilizing a single
maintenance of traffic scheme for both the road and bridge repairs rather than two separate
disruptions.
a Rm9send Ci
Rd Brand Rd
Brand Rd D �/
Brand Rd
Location Map
01212060601934 4851 7668- 1804v1