Resolution 041-17RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No. 41-17 Passed , 20
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONTRACT WITH DUBLIN CITY SCHOOLS
FOR THE SCHOOL RESOURCE OFFICER PROGRAM
WHEREAS, the City of Dublin and the Dublin City Schools formed a partnership in 1998
to provide the School Resource Officer Program to all middle schools and high schools
within the Dublin School District; and
WHEREAS, the City of Dublin and the Dublin City Schools have agreed to share in the
cost of providing the School Resource Officer Program within the Dublin school District.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of
Ohio, _'/ , of the elected members concurring that:
Section 1. The City Manager is hereby authorized to enter into a one -year contract
with the Dublin City Schools for the 2017 -2018 school year to provide the services of
School Resource Officers in accordance with the terms of the contract, attached hereto
as Exhibit "A."
Section 2. This Resolution is effective upon passage in accordance with Section
4.04 (a) of the Revised Charter
Pps�ed this Q(d 6, d di,of � , 2017.
Mayor - Presioiog Off'ic
ATTEST:
Clerk louncil
or^*
Members of Dublin City Council,
From: Dana L. McDaniel, City Mana
Dates, May 18, 2017
InIft1ated By: Chief Heinz von Eckartsberg
Re: Res. 41-17 — Contract with Dublin City Schools for School Resource Officer-q
Q
In the 2017-2018 contract, Dublin's Community Education Unit (CEU) will provide a full-time SRO
for each middle school (four) and each high school (three). In the 2017-2018 agreement, the City
will continue to share equally with the Dublin City School District in the cost for five members of
the unit.
A breakdown of the costs is shown on pages two and three of the attached contrad,
Each year, the Schools and the City have renewed this one-year contract. The contract presented
for the 2017-2018 school year includes a reimbursement from the Schools not to exceed
$290,553.86. The contract for the 2016-2017 school year included a reimbursement from the
Schools not to exceed $280,782.70. The 2017-2018 increase of the reimbursement is based upon
an adjustment in the salary and benefit costs for the officers.
Staff recommends approval of Resolution 41-171
CONTRACT FOR THE PROVISION OF SCHOOL RESOURCE OFFICERS TO THE
DUBLIN CITY SCHOOLS BY THE CITY OF DUBLIN
THIS CONTRACT, entered into as of this day of 2017, by and between
the Dublin City Schools (hereinafter referred to as the "Dublin Schools ") and the City of Dublin
(hereinafter referred to as the "City ").
ARTICLE I — SCOPE OF SERVICES
The City agrees to provide services as specified in the School Resource Officer Manual to
include any and all addendums as agreed to by the City and the Dublin Schools.
ARTICLE II— TERM OF CONTRACT
This contract shall become effective immediately and shall be in effect until , 2018. This
Contract may be extended upon mutual written agreement between the City and the Dublin
Schools.
ARTICLE III — DUBLIN SCHOOL RESPONSIBILITIES
The Dublin Schools shall accomplish the following:
1. Give prompt notice to the City whenever the Dublin Schools observes, or otherwise
becomes aware of any fault or deficit in the service or any non - conformance with this
contract.
2. The Dublin Schools shall designate a point of contact to represent the Dublin Schools on
a day -to -day basis and notify the City as to who shall serve at this point of contact. The
point of contact:
a. Shall have the ability to authorize the City to begin and terminate services.
b. Shall coordinate services with the City.
3. Shall monitor the contract to ensure full compliance with this contractual agreement.
4. Dublin Schools will provide for any costs associated with changes in curriculum or
programming initiated by the schools, which require materials to be purchased.
ARTICLE IV — CITY RESPONSIBILITIES
The City shall accomplish the following:
1. Execute the services as defined in Article I and within the designated time frame.
2. Give prompt notice to the Dublin Schools whenever the City observes, or otherwise
becomes aware of any fault or deficit in the service or any non - conformance with this
contract.
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3. The City will provide the Dublin Schools, on a mutually agreeable schedule, an assessment
of the program and recommendations of any modifications.
4. The City will provide all labor, tools, vehicles and materials required to perform the services
as identified in this contract, except for those instances described in Article III, section 4
above.
ARTICLE V — COMPENSATION AND PAYMENT
*Total Invoices for 2017 -2018 School Year
➢ The City shall invoice the Dublin Schools monthly for 50% of services rendered
during the period of the contract by five (5) School Resource Officers, with the
total invoiced for the 2017 -2018 school year not to exceed $290,553.86 for the
Middle School SRO Program and the High School SRO Program combined.
1. High School:
➢ Reimbursement for one -half of the total estimated cost of the program. (The
estimate is based on one officer in each high school (3) for ten months.)
Officer Salary (0) $229,539.89
Fringe Benefits (0) $119.124.75*
$348,664.64
*This includes projected overtime costs for the officers.
➢ The City shall invoice the Dublin Schools monthly for services rendered during
the period of the contract, with the total invoiced for the 2017 -2018 school year
not to exceed $174,332.32 for the High School SRO Program.
2. Middle School:
➢ Reimbursement for one -half of the total estimated cost of the program. (The
estimate is based on one officer in two (2) middle schools for ten months.)
Officer Salary (x2) $153,026.59
Fringe Benefits (x2) $ 79.416.50*
$232,443.09
*This includes projected overtime costs for the officers.
➢ The City shall invoice the Dublin Schools monthly for services rendered during
the period of the contract, with the total invoiced for the 2017 -2018 school year
not to exceed $116,221.54 for the Middle School SRO Program.
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ARTICLE VI— TERMINATION
The Dublin Schools may, by written notice to the City, terminate this contract prior to 12018,
if the City fails to perform any of its material obligations hereunder, and does not cure such failures
immediately upon notification from the Dublin Schools specifying in detail such failures. Provided
such termination occurs prior to completion of the Scope of Services herein, the Dublin Schools
agree to pay the City for work actually performed in accordance with the terms of this Contract
through the cancellation date.
ARTICLE VII —
This contract shall be governed by the laws of the State of Ohio.
ARTICLE VIII — INSURANCE
The City shall secure and maintain at its own expense insurance for protection from claims under
Worker's Compensation Acts for damages because of bodily injury including personal injury,
sickness or disease or death of any and all City employees.
The City shall secure and maintain, at its own expense, General Liability insurance in an amount
not less than One Million Dollars ($1,000,000) per occurrence.
The City shall secure and maintain, at its own expense, Automobile Insurance, including coverage
for non -owned and hired autos, with a combined single limit of not less than Five Hundred
Thousand Dollars ($500,000) per occurrence.
The above referenced insurance shall be maintained in full force and effect during the life of this
Agreement. Certificates showing that the City is carrying the above referenced insurance in at least
the above specified amounts shall, upon request, be furnished to and approved by the City prior to
the start of work on the project and before the Dublin Schools is obligated to make any payment to
the City for the work performed under the provisions of this contract. The Dublin Schools shall be
immediately notified if any of the foregoing insurance is canceled, not renewed, reduced, or
otherwise materially altered during the term of this contract.
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ARTICLE IX — NON - WAIVER
Nothing in this contract including without limitation, the insurance provisions herein before
provided, shall in any way serve to supersede, waive, limit and /or otherwise affect any rights,
privileges and/or immunities afforded to either party under applicable law, including but not limited
to, those contained in Chapter 2744 of the Revised Code of the State of Ohio.
IN WITNESS THEREOF, the parties hereto have executed this Agreement in triplicate originals.
THE CITY OF DUBLIN
By:
Dana L. McDaniel
City Manager
Date
APPROVED AS TO FORM:
City of Dublin Law Director
CERTIFICATION OF FUNDS
DUBLIN CITY SCHOOLS
By:
Todd F. Hoadley
Superintendent
Date
By:
Brian Kern, Treasurer
Dublin City Schools
Date
I HEREBY CERTIFY THAT FUNDS REQUIRED TO MEET Dublin City School's obligation,
payment, or expenditure under this Contract have been lawfully appropriated or authorized for such
purpose and are free from any obligation now outstanding.
Treasurer, Dublin City Schools
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