Resolution 042-17RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No. 42 -17 Passed
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN AGREEMENT WITH WASHINGTON
TOWNSHIP TO PROVIDE COMMUNICATION SERVICES
FOR THE WASHINGTON TOWNSHIP FIRE DEPARTMENT
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WHEREAS, the Township desires to contract with the City for communication
services for the Township Fire Department; and
WHEREAS, the City and Township are contiguous; and
WHEREAS, the City is able to furnish to the Township such communication services
and it is in the best interests of the City to do so; and
WHEREAS, the City desires to execute an agreement in a substantially similar form
to the attached Exhibit "A ".
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of
Ohio, b of the elected members concurring, that:
Section 1. Dublin City Council authorizes the City Manager to execute an agreement
in a substantially similar form to the attached Exhibit "A" with Washington Township,
Ohio for communication services.
Section 2. The Resolution shall effective upon passage in accordance with Section
4.04(a) of the Revised Charter.
Pass this �nL#I d 12017.
yor — Preki�ing Of1�er
TTEST:
j� Clerk of until
a
Citty of Dubl in
ffi
Oce of the Cifty Manager
5200 Emerald Parkway o Dublin, OH 43017-1090
Phone: 614-410-4400 # Fax: 614-410-4490
To.n Members of Dublin City Council
From,: Dana L. McDaniel, City Mana
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May 18,,2017
Initiated By: Chief Heinz von Eckartsberg, Chief of Polic�t
[on
Re: Resolution 42-17 — Authorizing the City Manager to Enter into an Agreemen)
for Communications Services for the Washington Township Fire
Based on discussions with Washington Township,. staff is recommending the contract term begin
June 1, 2017 and extend through December 31, 2020. This time period coincides with the term of
Washington Township's current fire services levy, which expires at the end of 2020. During this
term, staff has identified the following annual reimbursement schedule for dispatching and
communications services.*,
June 1, 2017 — May 31, 2018
$355,853.0
June 1, 2018 — May 31,, 2019
$373,645.0
June 1, 2019 — May 31, 2019
$392,327.0
June 1,, 2020 — Dec. 31, 2020
$240,300.01
These costs represent an annual five percent increase, which is in accordance with the escalato
clause included in Section 10 of the previous agreement. I
Memo re. Res. 42-17 — Communications Contract with Washington Township
May 18, 2017
Page 2
StaN' recognizes that the continued partnership between Washington Township and the City of
Dublin, especially in the area of public safety, is beneficial for our residents. We endorse this
proposed agreement and recommend passage of Resolution 42-17 at the May 22 Council meeting.,
This Agreement to Provide Communication, Services ("Agreement"".) is made and
entered into, bv and between, Washington Township, Ohio (Franklin, Delaware, andUnion
Counties) ("*Township"') and the City of Dublin, Ohio ("'Citv"") on._ 2017
The City and Township collectively are referred to herein as "'the Parties."
WHEREAS, the Township desires to contract or communication services for the
Township Fire Department; and
WHEREAS., the City and, Township are contiguous; and
WHEREAS,, the City is able to furnish to the Township such communication
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services, and it is in the City"s best interests to do so; and
WHEREAS, the Township authorized the execution of this Agreement by
adopting Resolution No. on 2017. As such, the Acting
Township Administrator may enter into and execute this Agreement on behalf of the
Township; and
WHEREAS., the City authorized the execution of this Agreement by adopting
Resolution No. 42-17 on 2017. As such, the City Manager may
enter into and execute, this Agreement on behalf of the City-, and
NOW, THEREFORE, in consideration of the exchange of valuable consideration
and upon the mutual promises, covenants, and commitments set fiorth below, the City and
Township hereby agree as follows*.
The City shall furnish, to the Township the facilities, personne . I and equipment
for the purpose of providing communication services ("Communi cat ion,
Services"') to the Township andits Fire Department. Communication Services
shall.include,
., but not be limited to:
Providing the Township access to the City" s computer aided
dispatch ("CAD") network for the purpose of accessing CAD call
reports. This access shall be availableat all Township Fire Stations,*
and
(2) Representing the Township at all Franklin County E9-1-1 PSAP
meetings; and
(3) Maintaining the E9-1-1 master street address guide for all areas
located in the Township; and
(4) Performing other services as may.
from time to time, be mutually
agreed by the Parties-, and
(5) Perfort-ning radio programming,, radio template management,,
advanced radio replacement and management of spare radio
equipment,for Township owned portable and mobile radios; and
(6) Providing the Township access toa and use of, the public safety radio
system for their operations- and
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(7) Providing on scene Incident Dispatch 'Ieam services tor targe scale
emergency events whenever possible when requested by the
Township.
11. Additionally, the Parties agree as follows:
The City shall provide, at its sole expense, the equipment and
personnel necessary to provide twenty-four (24) hours a day and
seven (7) days a week communication services for the J'ownship " s
Fire Departinent; and
(2) The City shall. receive all calls and communicate the message or
internal. requests to the Township"s Fire Department in accordance
with generallv acceptable procedures for dispatching and 'in
accordance with such procedures as shall from time to time be
agreed to by the Township and the City; and
(3) The City shall answer theTownship fire radio and communicate the
message or internal requests to the Township's Fire Department in
accordance with generally acceptable procedures for dispatching
and in accordance with such procedures as shall from time to time
be agreed to by the Township and the City; and
(4) The City shall maintain. a written and/or electronic log of all
communications referred to in Sections 11(2) and, 11(3) above. Such
log shall be transferred to the Township's Fire Department in.
accordance with procedures prescribed by the Township; and
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(7) The City will continue its policy of handling radio calls in priority
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order without regard to whether the call is retated to police, fire or
emergency medical activity; and
(8) The Township, at its sole expense, shall assume all responsibility for
the Township mobile radio equipment and shall pay any expensesl
fees or other charges required to render it compatible so that the
Township equipment will properly interface with the City his
center; and
(9) The City,, at its sole expense, shall maintain and be solely
responsible for the central dispatch computer and all other City
equipment used to perform, services under this Agreement; and
(10) Dispatchers will be periodically available. for training purposes.
Should emergency medical, dispatching be adopted by the City
dispatch center, the cost of said training for certification an4l,
continuing education requirement will be shared equally between
the City and Township.
The City and Township shall routinely prescribe dispatching procedures in,
respectively, the City's Communication Center Policies and Procedures and the
Township's Fire Dispatching Guidelines.
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The Township is solely responsible for providing fire and other eniem)ency services
for the residents, public officials, business entities and other individuals in the
Township. TheTownship, at its sole discretion, also is responsible for determining
the proper allocation of the equipment,, personnel and all other resources for
providing fire and other emergency services.
V. The City shall have sole discretion and oversight in determining the appropriate
allocation of equipment, personnel and all other resources for providing
Communication Services under this Agreement.
VI. As consideration for the aforementioned services to be provided by the City to the
T ownship pursuant to this Agreement, the Township shall. pay to the City. in one
(1) lump sum., by check or other negotiable instrument, as follows.-
in year one (1) of this Agreement, beginning on June 1, 2017 and ending 0
May 31, 2018, the sum of Three Hundred Fifty-Five Thousand Eig' 11
Hundred Fifty-Three Dollars and No Cents (,$355,853.00) by June 30, 201
(2) In year two (2) of this Agreement, beginning on June 1. 201.8, and endin
on May 31,2019, the sum of Three Hundred Seventy-Three Thousand Si
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Hundred Forty-Five Dollars andNo Cents ($373,645.00.) by June 15, 201. �1
In year three (3.) of this Agreement, beginning on June 1, 201. 9., and ending
on May 31, 2020, the sum of Three 1--lundred'N'inety-Two Thousand Three
Hundred and Twenty-Seven Dollars and No Cents ($392,327.00) by June
151201-9.
year four (4) of this Agreement, beginning on June 1, 2020, and ending
on December 31., 2020, the sum of Two Hundred Forty Thousand Three
Hundred Dollars and No Cents ($240,300.00) by June 15, 2020.
VIL This Agreement shall be for a period of three (3) years, seven (7) months
commencing on June 1, 2017 and ending on December 3 1. , 2020 unless otherwise
terminated earl ier,, as provided for herein ("Term"
VIII. It is understood and agreedthat at the expiration of its original term, the Parties will
try to negotiate a new agreement with the intent to align. the payment for services
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section with the billing formula calculation. outlined in the agreements the City
currently has with all of its other dispatch customers.
IX. During the Term, the Parties agree they will meet and discuss the development
and/or possible cost sharim, of any new communications and/or technological
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improvements that would be beneficial to both Parties.
X. 1"he City or the Township, at its sole discretion, has the right to terminate this
Agreement, for any reason or no reason at all, upon one (1) year's written notice.
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In the event of a. material breach of this Agreement, the non-breaching party mav-
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terniinate this Agreement, if foflowing written notice to the breaching party., said
breaching party falls to immediately remedy such material breach.
XIS. This Agreement may not be changed, modified, altered, or amended except by an
instrument, in. writing, signed bv the Parties and executed in accordance with the
laws of the State of Ohio.
XIII. Any controversy or claim, whether based upon contract, statute. tort, fraud,
misrepresentation or other legal theory, related directly or indirectly to the
Agreement, whether between. the Parties, or of any of the Party's employees ,
agents'. or volunteers will be resolved under the laws of the State of Ohio., in an
appropriate court in Franklin County., Ohio.
IN WITNESS WHEREOF, the City of Dublin and Washington Township have set their
hands by their authorized representatives the day and year first written above.
1." OF DUBLIN, 01410
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Dana L. McDaniel
City Manager
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Jennifer Readler
Law Director
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By:
,Alec O'Connell
Acting Township Administrator
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Brl*an M. Zets
Attorney-at-law