Ordinance 019-17RECORD OF ORDINANCES
Dayton Legal Blank, Inc. Form No. 30043
Ordinance No. 19 -17 Passed
20
AN ORDINANCE AMENDING SECTION 2 (WAGE & SALARY
STRUCTURE /ADMINISTRATION) OF ORDINANCE NO. 15 -17
( "COMPENSATION PLAN FOR NON -UNION PERSONNEL ")
WHEREAS, Council has determined, upon the recommendation of the City Manager,
that certain sections of the Compensation Plan for non -union personnel should be
amended; and
WHEREAS, Council has determined, that these amendments are necessary for the
administrative and operational effectiveness of the City of Dublin and will enhance the
City of Dublin's competitive position in the labor market, thus aiding in the recruitment
and retention of a talented, high quality workforce; and
WHEREAS, Council desires that the City of Dublin remain an "Employer of Choice" in
the Central Ohio region.
NOW T EFORE, BE IT ORDAINED By the Council of the City of Dublin, State of
Ohio, of the elected members concurring that:
Section 1, Section 2 (Wage & Salary Structure /Administration), paragraph A of
Ordinance No. 15 -17 be amended by incorporating the following new classification titles
and corresponding pay grades under the functional categorical headings:
Information Technology
Classification Pay Grade
Director of Information Technology 3.1
Section 2. Section 14 (Overtime /Compensatory Time), paragraph C of Ordinance No.
15 -17 be amended by adding to the listing of Fair Exempt positions under the Executive
category of the Fair Labor Standards Act (FLSA) the position of Director of
Information Technology, which shall appear directly under the Chief Information
Officer.
Section 3. This Ordinance shall take effect and be in force at the earliest point
Al ILSI:
Clerk of Council
17.
Office of the City Manager
1 X200 Emerald Parkway � Dublin, OH 43017.1090
(�t Dublrn Phone; 61010.4400 +Fax; 614 -410 -4490
4J ��
ia; Members of Dublin City Council
From Dana L. McDaniel, City Mana
Date, April 6, 2017
Initiated By, Homer C. Rogers, Jr., Director of Human Resources
Rey Ordinance 19 -17 _Amending the Non-Union Compensation Plan (Ordinance
15 -17) as it pertains to the Information Technology Department
Background
On December 5, 2016 City Council passed Ordinance 51 -16, which amended the Non -Union
Compensation Plan (then Ordinance 7306) and which created the position of IT Manager at Pay
Grade 3.3, Since that time, discussions have occurred regarding the strategic role of the Chief
Information Officer (CIO), Doug McCollough, as it pertains to supporting citywide interests and
goals versus the direct management of the Information Technology Department. Through these
discussions it has been determined that the creation of a separate Director of Information
Technology (Pay Grade 3, 1), which reports directly to the Chief Information Officer is better suited
versus an Information Technology Manager (Pay Grade 33) to address the operational and day -to-
dayfunctions afthe entire IT Department, which supports Ciry staff and ongoing operations.
The strategic role of the CIO in Dublin has rapidly evolved due to the numerous initiatives that are
occurring in and around the City. The CIQ has became a critical partner to the Department of
Development in working with current and potential new businesses in addressing their IT concerns
related to conducting business in Dublin The expansion of the DubLink fiber network, our ties to
Smart Columbus, and the future of the developing Route 33 as a "Smart Mobility Corridor" are all
examples of initiatives that demand a great deal of time from the CIQ in advancing the interests of
the city, This makes Dublin's CIQ unique when compared with the CIQ in the corporate world who
is normally focused on making IT decisions related to the support of the corporation itseif, The
Dublin CIO's primary focus is mare directed to advancing the overall Dublin community and its
businesses and determining how the Ciry government might work to aid this group of stakeholders
in being successful, In all, it is estimated that Dublin's CIQ will spend upwards of 80 °l0 of his time
working issues and building relationships outside of the internal day�to -day management of the TT
Department and servicing the needs of City staff and their operations,
Qperationally speaking, elevating the Information Technology Manager position to that of a
Director of Information Technology allows this position to assume the daywto -day supervision,
operations and management of the IT Department while working to support the goals and
initiatives of the CIQ, It will further facilitate the reorganization of the IT Department in order to
better serve the City's internal technology and support needs as this new Director of IT would be
primarily responsible for the transition and ongoing management of the department.
Under the current construct, the CIQ is directly responsible for the oversight of a Network
Operations Section, a Geographic Informations Systems Section, and an Information Technology
Manager who oversees the Help Desk and the Project &Applications section
Memo re, Ord, 19 -17 - Amending the Compensation Plan - I.T. Director
April b, 2017
Page 2 of 4
Chief Information
Officer
Netwark faea�graphic
Operations Inforn�atian IT Manager
5yst�s
Help Desk I I IT Project &
Applications
C RRENT INS RMATION TE HN LOGY DEPARTMENT
Once the Director of IT position is approved and failed with a qualified individual, the CIO will then
have the Directar of IT as a direct report who will then oversee a newly formed Technology
Services and Help Desk, which is responsible far all network and computer systems; a Digital
Transformation and Innovation Section, which is responsible for all Geographic Information and
Data analysis, and a Business Services Section, which is responsible for all IT related projects and
implementations This construct enables the CIO to then shift his primary focus on the mare
strategic goals and priorities of the City while the IT Director is primarily focused on operational
matters in support of the CIO,
Chief Information
OFFicer
DirectaraF
Infarmatian
Technology
Technology
Services>i<Help
Digital
Transfarmation8�
Nusi�aess5ervices
fleck
Innovation
REOR ANIZED INF RMATION TECHN
LOGY DEPARTMENT
The new Directar of Information Technology wilt also be a key advisor and make recommendations
to the CIO and City Manager regarding the needed future stafFng levels for the IT Department as
the City moves rota the year 2018 and beyond, We da continue to assess workforce capacity
versus demand placed upon the IT Department, We expect to make some additional
recammendationsregording staffing levels needed to sustain current and future IT operations
Memo re, Ord, 19 -17 -- Amending the Compensation Pian -- I.T. Director
April 6, 2017
Page 3 of 4
while capitalizing on multiple opportunities to modernize our technology delivery and advance our
internal initiatives.
Summary
Attached for your consideration is Ordinance No, 19 -17, amending Ordinance No, 15-17
( "Compensation Plan" for non -union personnelj. Adoption of this ordinance will accomplish the
following objectives:
A61ow the Chief information Officer to shift his primary focus to the strategic needs of the
City of Dublin while still maintaining overall responsibility for the Information Technology
Department
r Provide a new Director of Information Technology job classification, subordinate to the
Chief Information Officer, to better address operational needs and manage the internal
business of the Information Technoiogy Department, provide day -to -day supervision and
escalation, and coordinate the delivery of traditional IT services while the IT Division roles
expand to take advantage of new demands and opportunities
Enable the City to continue on a path of improving technology use and innovation
The amendments contained within this legislation regarding the creation of a new jab classification
title, when combined with other associated personnel changes will result in an annual increase of
approximatelI $2,258 to the payroll approved in the 2017 Operating Budget Current vacancies
since January 11 2Q17 in both the IT Manager and the Support Service Administrator, which will
both remain vacant for the duration of 2011 will result in an overaii net savings to the TT
Department payroll,
Sectionon 1�New Classifwcation
Per the City's current and future demands, it is proposed to create a new Director of Information
Technology position, subordinate to the Chief Information Officer, which will enable the City of
Dublin to accomplish its future goals and administer and maintain programs and operations, The
new c {assifcation title and corresponding pay grade would be grouped within the Department of
Information Technoiogy heading The proposed new job classification and corresponding pay
grade are;
Director of Information Technoiogy Pay Grade 31
Recommendation
Staff recommends adoption of Ordinance 19 -17 at the second readingJpublic hearing on Apri
24, 2Q17,
Attachmenk� exhibit A - Redline of job classifications and pay grade
Memo re. Ord. 19-17 — Amending the Compensation Plan — I.T, Director
April 6, 2011
Page 4 of 4
Exhibit A
Information Technology
iassification
iF
Pay
Grade
Chief Information Officer
1 Director of nfo iiiat €on e�cMi 4q
�K,I
Information Technology Manager
33
Network Operations Manager
li Information Technology Project Leader
�_...._._
4,1
_._�_ ...r -_ ------
GIS Administrator
4 I
Support Services Administrator
!
4,2
� Network Engineer
i
4 2
�Saftware A li
pp cation 5pecialcst
4,3
Senior Support Services Analyst
4,3
'' Senior GIS Analyst
�
�
4,3
GIS Analyst
�.I
Support Services Analyst
S.1