Ordinance 020-17Dayton Legal Blank, Inc.
Ordinance No.
20 -17
RECORD OF ORDINANCES
Passed
AN ORDINANCE ESTABLISHING THE LOCATION AND
AMOUMT OF CASH ON HAND FOR CHANGE FUNDS
Form No. 30043
20
WHEREAS, business transactions occur in a variety of locations, requiring cash on hand to
complete the transaction and minimize the inconvenience to the public; and
WHEREAS, Ordinance 86 -15 previously established the authorized locations and amounts
for change funds; and
WHEREAS, it is necessary to establish an amount for a change fund for the Events
Administration Division at the Service Center to meet their needs for processing facility
rental fee transactions; and
WHEREAS, it is necessary to add an additional amount to the petty cash fund in the Finance
Department to meet the Department's needs for reimbursing employee out -of- pocket
expenses.
NOW THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio,
of the elected members concurring that:
Section 1. Change funds for conducting City business be maintained in the following
locations for the purposes indicated:
Finance
Court Services
Planning
Building Standards
Police
Recreation Services
Community Relations
Events Administration
General fees
$75.00
Court fees /costs
100.00
Garage Sale Permits
100.00
Building fees
75.00
General fees
100.00
After hours collection
for Court Services
75.00
Recreation programs
650.00
North Outdoor pool
800.00
South Outdoor pool
800.00
Merchandise Sales
50.00
Rental Fees
200.00
Section 2. Temporary change funds needed for special event activities may be established
throughout the year. These change funds will only be maintained during the event and the
monies will be re- deposited upon its conclusion.
Section 3. The Director or designee will be responsible for maintaining and reconciling the
change funds on a daily basis. Receipts collected shall be deposited intact daily with the
Finance Department or the City depository.
Section 4. The change funds are to be used to make change only and not for payment of
petty cash items.
Section S. There be established a petty cash fund in the amount of $300.00, which will
be maintained by the Finance Department for the purpose of reimbursing employees for out -
of- pocket expenses up to $20.00 per Administrative Order.
Section 6. This ordinance shall take effect and be in force in accordance with Section
4.04(b) of the Revised Charjer.
P�j�d this Z- day f rj 120171
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Mayor — Presitligfg Offjter
A EST:
Clerk of Council
Office of the City Manager
• 5200 Emerald Parkway o Dublin , OH 43017
-1090
City o L in Phone: 61-10-40 •* Fx,41090
m Ci
Members of Dublin City Council
From.,, Dana L. McDaniel, City Man.�gle
Date: April 6f 2017
IniUated By: Angel L. Mumma, Director of Finance
Re: Ordinance 20-17 — Establishing the Location and Amount of Cash or-
Hand for Change Funds
In order to accommodate effective cash handling procedures in the Events Administration Divison,
staff proposes creating a change drawer in the amount of $200.00. The cash drawer will be
maintained at the Service Center Building. Events staff are now responsible for the process of
renting outdoor park shelters and collecting the fees. The process requires that staff have cash on
hand to make change for customers paying with cash.,
Also, Finance maintains a petty cash fund in the amount of $200.00 for the purpose of reimbursing
employees for out-of-pocket expenses up to $20.00. At times, several requests for
reimbursements are submitted within a short time span,, which depletes the petty cash fund.
Therefore, staff proposes that the petty cash fund be increased to $300.00 to ensure requests for
reimbursements are fulfilled in a timely manner.
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Staff recommends passage of Ordinance 20-17 at the second reading/public hearing on April 24,
20170