Resolution 015-17RECORD OF RESOLUTIONS
Dayton Legal Blank, Inc., Form No. 30045
Resolution No. 15 -17 Passed , 20
A RESOLUTION ACCEPTING THE LOWEST AND BEST
BID FOR THE MID - CENTURY NEIGHBORHOOD
STREET IMPROVEMENTS PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the
Dublin Code, for the Mid - Century Neighborhood Street Improvements Project; and
WHEREAS, Council has determined that the bid submitted by Danbert, Inc. constitutes
the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of
Ohio, of its elected members concurring that:
Section 1. The bid submitted by Danbert, Inc. in the total amount of $3,944,741.20
is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts with
Danbert, Inc. for performance and completion of the Mid - Century Neighborhood Street
Improvements Project pursuant to the Advertisement, Proposal and Contract
Documents for said project on file in the office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City Manager, the
Director of Law, the Director of Finance, the Clerk of Council, or other appropriate
officers of the City to prepare and sign all other agreements and instruments and to
take any other actions as may be necessary to implement this Ordinance and complete
the Project.
Section 4. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Charter.
P sed this ay of Z6(a'P_L7J�� , 2017.
ayor — Prelifing Officer
TTEST:
Clerk of Council
Office of the City Manager
City of Dublin 5200 Emerald Parkway •Dublin, OH 43017 -1090
owio, usn
Phone: 614 - 410 -4400 9 Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager /J�1At���
Date: March 9, 2017
Memo
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer
Michael S. Sweder, P.E., Civil Engineer II
Re: Resolution No. 15 -17 - Mid - Century Neighborhood Street Improvements Bid
Acceptance
Summary
On February 21, 2017, seven (7) bids were received, publicly opened, and read for the Mid -
Century Neighborhood Street Improvements project. This project involves the reconstruction of
Grandview Drive, Longview Drive, Marion Street and Franklin Street within the Mid - Century
neighborhood and Monsarrat Drive within Waterford Village — Section 4. In addition to full -depth
pavement widening and reconstruction, concrete curb and gutter, storm sewers, sidewalks and
street trees will be installed and the existing water mains will be replaced with new eight -inch
water mains within the Mid - Century neighborhood streets.
The Engineer's estimate for this project was $3,675,000. The 2017 Capital Improvement Program
(ET163) programmed $3,560,000 to be transferred from the General Fund reserves for this
project.
Danbert, Inc. submitted the lowest and best bid of $3,944,741.20. A summary of the bids received
is provided below.
Bidder
Bid as Read
Bid as Read
Over ( +) or Under ( -)
En ineer's Estimate
9
Corrected
Bid
Danbert Inc.
$3,944,741.20
7.3%
Elite Excavating Company of Ohio, Inc.
$3,959,102.10
7.7%
Strawser Paving Company, Inc.
$4,186,484.01
13.9%
Complete General Construction Co.
$4,253,191.93
15.7%
Trucco Construction Company
$4,305,342.00
17.2%
Columbus Asphalt Paving, Inc.
$4,475,818.70
21.8%
Shelly & Sands, Inc.
$4,686,241.25
27.5%
The plan calls for the removal and replacement of six inches of pavement on Monsarrat Drive.
Staff is evaluating the option of reducing this scope of work to milling and repaving the top 1 -1/4"
of asphalt which could potentially realize a savings of nearly $150,000. Finally, the project includes
a contingency for the soil stabilization of the Mid - Century neighborhood streets. If a proof roll of
Memo re: Mid-Century Neighborhood Street Improvements Bid Acceptance
March 9, 2017
Page 2 of 2
the area shows that soil stabilization is not required, an additional $151,000 could potentially be
savedN The summation of these two potential scope changes could result in a reduction of
approximately ► 301,000 from the project cost.
A portion of this project includes the replacement of an existing 40-year old water main. Of the
$3,944,r741.20 bid, the water main component is $701,600. This amount will be funded by the
Water Fund. Staff will be evaluating as part of the 2018-2022 CIP options to reduce/postpone
capital expenditures in the upcoming years in order to minimize the impact of this unanticipated
*._.xpenditure of the Water Fund.
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Staff has thoroughly reviewed the Danbert Inc. bid. This contractor has performed work for the
City of Dublin including the Waterford Village Stormwater Improvements (14-017-CIP), Muirfield
Village Waterline Improvements - Phase 3 (16-011-CIP) and the Glick Road Shared-Use Path,
Section 1 (2016) with very good results. Staff is confident Danbert Inc. will perform well on thic.,
project.
Staff recommends Council approval of Resolution No. 15-17 accepting as lowest and best the bid
of Danbert, Inc. in the amount of $3,944,741.20 and authorizing the City Manager to enter into a
contract with Danbert, Inc. for this project.