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Ordinance 044-16RECORD OF ORDINANCES Dayton Legal Blank, Inc. Ordinance No. 44- 16(Amended) Passed , 2 AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDG FOR THE FISCAL YEAR ENDING DECEMBER 31, 2017 Form No. 30043 WHEREAS, Section 8.02(a) of the Revised Charter requires the City Manager to prepare and submit the annual budget to City Council; and WHEREAS, City Council has received and reviewed the annual budget for 2017. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, of its elected members concurring, that: Section 1. The 2017 Annual Operating Budget attached as an Exhibit be, and hereby is, approved. Section 2. This ordinance shall effective on January 1, 2017. Pas,d this � l--s � day 05 D v Mayor - Presidir)b Officer ATTEST: 6itrdo Clerk of Council 2016. 10. Members of Dublin City Council From: Dana L. McDaniel, City Mana Dates, November 17, 2016 Initiated By: Angel L. Mumma, Director of Financa Kew. Ordinance No. 44-16 - Follow-Up Memo from the November 9th Workshop for Review of the Annual Operating Budget for 2017 Ordinance No. 44-16 authorizes the adoption of the City's 2017 Operating Budget. City Council reviewed the proposed budget during a workshop held on November 9, 2016. City Council requested no budget adjustments during the November9th workshop. General Comments Any typographical errors in the draft operating budget document that were brought to our attention by City Council or staff will be corrected prior to the final printing of the operating budgEA- document. The final printed document will be distributed at the December 5 City Council meeting. Human Resources — Staff Vacancies City Councilinquired as to the City's full-time vacancy rate,, Staff recommends passage of the budget during the November 21, 2016 City Council meeting. The companion ordinance to the operating budget, Ordinance No. 56-16 will appropriate the funding approved in the budget document for the 2017 calendar year. The second reading for the appropriation ordinance will be on December 5. 2016. Office of the City Manager 5200 Emerald Parkway * Dubl OH 43017-109#, 1 of DublinPhone: 614-410-4400 # Fax: 614-410-4490 To.* Members of Dublin City Council From: Dana L. McDaniel, City Manag Dates. November 3, 2016 Initiated By: Angel L. Mumma, Director of Finance #rdinance 44-16 authorizes the adoption of the 2017 Annual Operating Budget. City Council's workshops to review the proposed budget are scheduled for Wednesday, November 9th and Monday, November 14th at 6:30 p.m. The complete schedule for all workshops is attached. Also attached is a copy of the memo that was provided to the Management Team in September providing direction on the preparation of the 2017 Operating Budget. Staff recommends approval of Ordinance 44-16 at the second reading/public hearing on December 51 2016. Emergency language is requested to provide for the ordinance to become effective on January 1, 2017. Office of the CI'ty Manager 5200 Emerald Parkway* Dublin, OH 43017-1090 Uity of D'ubfio n Phone: .4.4 0.4400 e Fax.- 614.41094490 Cit arm MCM0 To.,, Management Team Dana L. McDaniel, City Mana�e September 15, 2016 Initiated ByX, Angel L. Mumma, Director of Finance Melody Kennedy, Budget Manager Re: Preparation of the 2017 Operating Budget Memo re. Preparation of the 2017 Operating Budget September 2016 Page 2 of 7 This level of fund balance is necessary as we continue funding major improvements throughout the City. We will continue to make significant advances from the General Fund to various TIF funds for infrastructure improvements. This allows the City to take advantage of opportunities as they arise and fund infrastructure improvements before TIF revenues are generated. The expectation is that these advances will be repaid to the General Fund over the 30-year life of each TIF. The following are my priorities which are in alignment with Council"s strategic focus areas. Department and Division Directors' budgets should be prepared with the following in mind: 2. Public and employee safety — Ensure our safety forces and all our employees are properly equipped and trained to provide for the safety of our public, generally, and our employees, specifically. Continue to fund safety training for employees in order to maintain required licenses, certifications and accreditation standards. Anticipate mandates for additional training requirements and budget to the best of your ability. Memo re. Preparation of the 2017 Operating Budget September 2016 Page 3 of 7 5. Leverage technology - Leverage the use of technology, equipment and information technology, in our daily operations and in our strategic decision making. My key areas of concern remain: protecting our data; defending our systems; and launching those new software systems in a realistic deployment scheme. 7. Operational lines — I encourage you to include the input and suggestions of your staff in the formulation of your budgets. No one knows better how to deliver the service than those who actually deliver them. I encourage you to assess operation s/progra ms across departments/divisions and offices to evaluate how they coincide with other operations. This helps to determine how we can best utilize our resources and avoid duplication of services. V. Community engagement — We have been proactively engaging our residents and businesses to anticipate or learn of their needs and concerns. Attempt to address these in the various facets of your budget to the extent possible. The Five-Year CIP addresses much of this over time. The operating budget can address this relative to service and program deficiencies. I Memo re. Preparation of the 2017 Operating Budget September 2016 Page 4 of 7 expect us to be responsive to these needs and concerns, but each must be scrutinized relative to the overall needs of the community and our ability to fund these needs. 11. Continuous improvement — We will have trained and certified at least six black belts by thd end of 2016. They are currently working through several process reviews. We have completed other process reviews already this year with great results. Continue to fund t4t consultant to provide LEAN and Six Sigma training, facilitation/Kaizen events, and advice in 2017. We will continue building a LEAN/Six Sigma — continuous improvement environment. With the guidance provided above and based on current revenue and expenditure estimates and in consideration of the Financial Management Policies of the City, the 2017 Operating Budget requests qhould reflect no iincrease as compared to the 2016 Operating Budget, At this time, the Finance and Human Resources Department are evaluating the non-bargaining uni increases for 2017 as well as the cost for health insurance for all city employees. Therefore, th request for no increase applies only to non-personnel costs. I The following guidelines have been set to aid you in preparing your 2017 Operating Budget requests.- Memo re. Preparation of the 2017 Operating Budget September 2016 Page 5 of 7 MW Memo re. Preparation of the 2017 Operating Budget September 2016 Page 6 of 7 2017 Operationg Budget Remil'onders To assist you in formulating your 2017 Operating Budget, the following are a few reminders t provide some direction as to where and how to budget for certain expenditures. These notes ar intended to add consistency to how some items are budgeted across all departments and divisionsl 40 Any individuals hired through a temporary agency or independent contractors should be budgeted under the object (line item) for General Contractual SeLvices ("711000".) Only temporary employees of the City (on our payroll) should be paid under other wacies. * Budget ads under Advertisi ("'715002") rather than Printinq and Reproduction ("'715003"). If you would like to add new accounts to budget items, please call to discuss with Melody Kennedy. Finance will create these accounts for you if deemed necessary. Fina11'*z'1*nq the Proposed 2017 Operatilng Budget Preparation of the Operating Budget typically occurs in the following step] This year we will revise Step 2. Department Heads, Director of HR and Director of Community Relations, with the assistance of Melody Kennedy and Nick Plouck, will do the following-, Memo re. Preparation of the 2017 Operating Budget September 2016 Page 7 of 7 Step 3 will include the assessment of the Step 3 proposed budget and preparation of the Fin I Proposed 2017 Operating Budget by the City Manager, Assistant City Manager and Director o Finance. Thank you in advance for your effort in preparing the Proposed 2017 Operating Budget. Pleas contact Angel Mumma or me if you have any questions. I City of Dublin OHIO, USA 201 OPERATING BUDGET Adopted by Ordinance No. 44 -16 C4 ity o Dublif n OHIO, USA 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO TABLE OF CONTENTS GENERAL OVERVIEW City Manager's Budget Message 1 -1 Mission Statement 1 -11 GFOA Distinguished Budget Presentation Award 1 -12 List of Officials 1 -13 Dublin City Council Goals 1 -14 Dublin Community Profile 1 -18 Principal Business by Employment 1 -21 Demographic and Economic Statistics 1 -22 Form of Government and City Organizational Structure 1 -23 Functional Organizational Chart 1 -25 Staffing Comparison by Function 1 -27 Full -Time Staffing by Work Unit 1 -28 Relationship between Funds and City Work Units 1 -29 J I00 0 [d (_1561714 ATJ 1441 Financial Management Policies 2 -1 Accounting and Fund Structure 2 -3 Budget Procedures 2 -6 Timeframes for 2017 Operating Budget 2 -8 Summary of All Funds 2 -9 Revenue Projections for 2017 2 -11 Revenue Comparisons - All Funds 2 -18 Revenue Comparisons - General Fund 2 -19 Expenditure and Budget Summary (Recap of 2017 Requests) 2 -20 Expenditure and Budget Summary - General Fund 2 -22 Revenue and Expenditure Summary 2 -23 Comparison of Operating Revenues and Expenditures 2 -29 2017 Appropriations Summary by Expenditure Category - All Funds 2 -30 2017 Appropriations Summary by Expenditure Category - General Fund 2 -31 Debt Administration 2017 Debt Service Schedule 2 -34 GENERALFUND City Council 3 -1 Boards and Commissions 3 -3 Office of the City Manager 3 -5 Miscellaneous Accounts /Contingencies 3 -9 Human Resources 3 -13 Community Relations 3 -17 Legal Services 3 -23 Finance Office of the Director of Finance / Fiscal Administration / Procurement 3 -27 Transfers and Advances 3 -30 Miscellaneous Accounts 3 -32 Taxation 3 -35 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO TABLE OF CONTENTS Public Works Office of the Director of Public Works 3 -39 Solid Waste Management 3 -43 Engineering 3 -49 Miscellaneous Accounts (Utilities / Repair & Maintenance) 3 -52 Fleet Management 3 -55 Facilities 3 -59 Development Office of the Director of Development 3 -63 Economic Development 3 -67 Building Standards 3 -77 Planning 3 -79 Parks & Recreation Office of the Director of Parks & Recreation 3 -83 Parks Operations 3 -87 Horticulture 3 -91 Forestry 3 -95 Volunteer Resources 3 -99 Information Technology 3 -103 Court Services 3 -107 Records Management 3 -111 SPECIAL REVENUE FUNDS - aIRaWfellP Street and Utilities Operations 4 -1 Engineering (Transportation Signals and Street Lights) 4 -5 Highway Maintenance (Engineering) 4 -9 Community Recreation Center - Facilities 4 -13 Parks & Recreation Recreation Service 4 -17 Community Recreation Center 4 -21 Cemetery Maintenance 4 -25 Dublin Municipal Pools 4 -29 Events Administration 4 -33 Hotel /Motel Tax Fund 4 -35 Parks Operations Hotel /Motel Tax Fund 4 -43 Taxation Hotel /Motel Tax Fund 4 -45 Mayor's Court Computer Fund /Court Services 4 -47 Permissive Tax Fund 4 -51 Accrued Leave Reserve Fund 4 -55 Police Safety /Communication 4 -59 Education and Enforcement Fund 4 -67 Law Enforcement Trust Fund 4 -71 Wireless 9 -1 -1 4 -75 DEBT SERVICE FUNDS 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO TABLE OF CONTENTS General Obligation Debt Service Fund 5 -1 Special Assessment Debt Service Funds 5 -3 CAPITAL PROJECTS FUNDS Capital Improvements Tax Fund 6 -1 Tax Incentive Finance Fund (TIF) 6 -7 Parkland Acquisition Fund 6 -57 Water Maintenance Fund 7 -1 Street and Utilities 7 -2 Office of the Director of Finance 7 -3 Engineering 7 -5 Sewer Maintenance Fund 7 -7 Street and Utilities 7 -8 Office of the Director of Finance 7 -9 Engineering 7 -11 Merchandising Fund 7 -13 INTERNAL SERVICE FUNDS Employee Benefits Self- Insurance Fund 8 -1 Workers Compensation Self- Insurance Fund 8 -5 FIDUCIARY FUNDS Unclaimed Monies Fund 9 -1 Dublin Convention and Visitors Bureau fund 9 -2 Agency Fund 9 -2 Central Ohio Interoperable Radio System (COIRS) 9 -3 GLOSSARY OF TERMS 10 -1 THIS PAGE LEFT SLAW IMEMIGHALLV Clty Of I blin OHIO, USA ,. ., c� a 0 i City of I blin OHIO, USA December 5, 2016 Dear Members of City Council and Citizens of the City of Dublin, I am pleased to present to you the Administration's 2017 Operating Budget for review and consideration. This budget was developed in accordance with the City Charter, the annual budget calendar, the stated financial management policies and guidelines of the City, and City Council's strategic focus areas and direction. This budget, like preceding years' budgets, continues to recognize the external economic conditions that demand conservative approaches to managing expenses while delivering high quality services to residents and corporate citizens. The proposed 2017 Operating Budget reflects an overall 3.4 %, or $2.8 million, increase in operating expenditures over the 2016 Operating Budget. That increase is directly attributable to two expenditures — income tax refunds and capital outlay for land acquisition for economic development purposes. Excluding these two increases, the 2017 Operating Budget reflects a 0.34% increase over the 2016 Operating Budget. A key indicator of the City's financial strength is the General Fund balance. Each year, a primary focus of the budget process has been to ensure that sufficient fund balances are available to provide necessary funding for unanticipated needs or opportunities and to ensure satisfactory cash flow. I am proud that in 2016, City Council adopted a formal General Fund Balance policy that states that the City will maintain a year -end General Fund balance of at least 50 percent of the General Fund expenditures, including operating transfers. The General Fund balance, as a percentage of expenditures and operating transfers, has been well in excess of 50% over the past five years, from 82.8% in 2011 to 97.9% in 2015. As a result of an increase in capital expenditures, including a $3 million advance to begin an expansion and renovation of the Service Center (which will be repaid through bond proceeds in 2017), the fund balance is projected to be 83.3% or $55.18 million at year-end 2016. While a decrease from 2015, this level of reserve remains strong and is considered favorable by the rating agencies and has been highlighted by both Moody's Investors Service and Fitch Ratings as a rationale for the City's Aaa /AAA bond rating, the highest rating available from both agencies. With income tax collections representing the City's most significant revenue source, the financial health of the City is reflective of the health of the City's corporate residents, as employee withholding taxes generally represent over 80% of the total income tax receipts. Based on the anticipated loss of jobs from two of the City's employers, Nationwide Mutual Insurance Company (Nationwide) and IP Morgan Chase (Chase), the 2016 original income tax revenue projection reflected a 5.1% reduction over 2015 actual receipts. However, year -to -date receipts through October 2016 reflected a 3.7% increase over the same time period in 2015. This increase was attributable to revenue from withholding, which increased 3.9 %. As anticipated, withholding revenue from Chase began declining in the 3r° quarter of 2016 as jobs were moved from the City. However, withholding revenue from Nationwide remains OFFICE OF THE CITY MANAGER 5200 Emerald Pkwy Dublin, Ohio 43017 phone 614.410.4400 dublinohiousa.gov steady. Continuing with our conservative approach to budgeting, the Administration has revised its original projected income tax revenue for 2016 to reflect a 0.5% increase over 2015 actual receipts. While our 2016 income tax revenue has exceeded expectations, we continue to be cognizant of the volatility in this revenue stream. The 2017 estimated income tax revenue reflects a 4% decreased over the revised 2016 projected revenue. In estimating 2017 income tax revenue, Staff has taken into consideration the continued reduction of employees from Chase and Nationwide, with projections reflecting both companies having vacated the City by year -end, balanced by the growth that has occurred throughout the remaining businesses throughout the City in 2016. The City of Dublin operates from and administers several different types of funds, including the General Fund, special revenue funds, debt service funds, capital project funds, capital construction funds, enterprise funds, internal service funds, and fiduciary funds. While the General Fund is the City's most prevalent, in order to provide our stakeholders with a concise depiction of operating revenues and expenditures, staff has combined revenue and expenditures from a number of funds to reflect total operating revenues and expenditures. The following funds are included: • General • Street Maintenance and Repair • State Highway • Cemetery • Recreation • Safety • Pool • Hotel /Motel Tax • Enforcement and Education • Law Enforcement • Mandatory Drug Fine • Mayor's Court Computer • Wireless 911 The revenue generated in a number of the special revenue funds is insufficient to cover the expenditures of those funds. As a result, it is necessary for the General Fund to subsidize those operations. The funds which receive revenue from the General Fund are as follows: Street Maintenance and Repair, Cemetery, Recreation, Safety and the Pool funds. Given the City's dependency on income tax revenues, the philosophy of conservatively estimating revenues has been followed over the years because of the limited control the City has over revenues. Operating revenues have continued to exceed the amount budgeted. In 2016, the estimated operating revenues are projected to be $81.80 million, which represents a 4.7% increase over 2016 budgeted revenues. This increase in actual revenues over projections is attributable to better than expected income tax revenues, as previously discussed, as well as an increase in revenue from licenses and permits, as a result of the significant building activity occurring in the City. In 2017, operating revenues are projected to be $80.17 million, which represents a 2.6% increase over 2016 budgeted operating revenues. An increase in projected income tax revenues (over the original 2016 estimate) contributes to this increase. Operating Revenues (in millions) 2016 2017 2012 2013 2014 2015 Projected Proposed Budgeted $65.87 $69.10 $71.70 $76.96 $78.13 $80.17 Revenues Actual $75.67 $80.23 $85.89 $86.90 $'81.80 Revenues The annual Operating Budget is prepared using conservative revenue and expenditure estimates, which historically has resulted in the projected operating expenditures exceeding operating revenues and the reliance on the existing fund balances to offset the difference or "gap ". However, it is generally anticipated that the gap at the end of the year will likely be less than projected, or the operating revenues will exceed the operating expenditures. When the 2016 Operating Budget was prepared, the projected expenditures were expected to exceed revenue by $4.34 million. However, it is anticipated the operating expenditures will exceed the operating revenue by approximately $7.8 million. One reason for this is related to capital expenditures. In 2016, the City purchased two vacant parcels for economic development purposes. The first parcel, 23.695 acres located north of Rings Road, south and east of Paul Blazer Parkway, and west of Frantz Road, was acquired for $2 million as part of an economic development agreement with Cardinal Health (as authorized by Ordinance No. 02 -16 and Ordinance No. 16 -16). The second parcel, 73.65 acres located at 6600 Shier Rings Road (the Rings Farm), was purchased for $5,900,000, payable over five years (as authorized by Ordinance No. 05 -16). In addition to these capital expenditures, the City had $1.25 million in additional income tax refunds. Finally, from an operational standpoint, the Administration's focus has been and will continue to be execution of the projects budgeted in both the operating budget and the capital budget. While we budget conservatively, with revenues estimated low and expenditures high, we have found that we are consistently unable to execute every project /program that was budgeted, resulting in an average of $3.4 million annually in budgeted operating expenditures being returned to the respective fund balance at the end of each year. I have instructed all Department and Division leaders to scrutinize their operating budgets, propose funding at a level that will ensure continued service delivery at an exceptional level, and that is realistic in terms of execution. As a result, we will likely see actual operating expenditures more in line with the budgeted operating expenditures. The 2017 Operating Budget reflects funding requests totaling $85.28 million in operating expenditures. This represents a 3.4% increase compared to the approved 2016 Operating Budget. Based on the estimated operating revenues of $80.17 million, the expenditures are anticipated to exceed revenue by $5.11 million. This budget reflects our practice of conservatively estimating revenue while budgeting realistic expenditures. Each fund in which the expenditures are anticipated to exceed revenue has sufficient fund balances to offset any difference. For this reason, the Administration maintains that the 2017 Operating Budget is balanced. Operating Expenditures (in millions) 2016 2017 2012 2013 2014 2015 Projected Proposed Budgeted $68.10 Expenditures' $71.23 $74.01 $78.37 V $82.47 $85.28 Hccuai $65.88 $66.98 $69.66 $72.82 $89.612 Expenditures 2 Conservative estimate based on expenditure of all appropriated funds.es. From the standpoint of maintaining a sufficient level of reserves, if the operating revenues and operating expenditures in 2017 are consistent with the budgeted amounts, the 2017 General Fund year -end balance is projected to be approximately $54.46 million, or 75.7% of the 2017 General Fund year -end expenditures and operating transfers, exceeding the 50% requirement by $35.96 million. This is a reduction of $721,508 over the estimated 2016 year -end General Fund balance of $55.18 million. The priorities established for the preparation of the 2017 Operating Budget are in alignment with City Council's strategic focus areas. Highlights are as follows: • Fiscal health of the City — a continued focus on setting the conditions that ensure the continued fiscal health of the City; • Public and employee safety; • High quality services; • Maintenance of the City's infrastructure; • Leveraging technology in daily operations and in strategic decision making; • Leveraging our human resource talent to ensure that our personnel are classified and trained in such a way to achieve greater efficiencies; • Community engagement; • Celebration of the cultural diversity that exists within the City. We must go "glocal ", relating to the connections or relationships between global and local businesses, problems, culture, etc., in all aspects of operations and community /business engagements. I am confident that the proposed 2017 Operating Budget accomplishes the priorities outlined above, and does so in a fiscally responsible manner. This operating budget reflects an overall 3.4 %, or $2.8 million, increase in operating expenditures over the 2016 Operating Budget. That increase is directly attributable to two expenditures. First, a projected $1.25 million increase in income tax refunds. The amount proposed for 2017 is the same as the amount expected to be paid in 2016. Additionally, $1,285,025 has been budgeted for the 2nd annual payment related to the purchase of the Rings Farm, a strategic economic development play. Excluding these two increases, the overall operating budget reflects a 0.34% increase over the 2016 Operating Budget. High quality services are a community hallmark of Dublin. To provide those services to our residents in the most efficient manner, it is essential for the Administration to maintain the appropriate staffing levels given the changing needs of the community. With the staffing changes proposed, the 2017 Operating Budget reflects funding for 392 full -time employees — an increase of five employees over the 2016 authorization level. The additional staffing requested in 2016 supports the longstanding focus areas of fiscal health /economic vitality and public safety. In order to continue enhancing Dublin's reputation as a hub for technology oriented businesses and a broadband community, I am requesting the addition of an Information Technology Manager. In 2015, Council supported my efforts to elevate Information Technology to a department level, overseen by a Chief Information Officer. Since filling that position in the fall of 2015, much effort has been focused on leveraging the City's technology for economic development purposes, including Dublink and the 100 -gig project within the City's legacy office parks. However, the day -to -day operations, including support services, GIS, and technology project management is equally important and it is necessary to have a dedicated individual responsible for overseeing those functions. While our economic vitality is important, the safety of our residents is our number one priority. The City has experienced significant growth over the last 10 years and with projected development, that trend is expected to continue, necessitating the need for additional public safety officials. We are proud to provide the highest number of sworn staff full -time to our schools compared to comparable communities. However, it reduces our overall staffing capabilities to patrol the City and conduct follow - up investigations when compared to other cities our size. Additionally, over the last several years, we have continued to see many of our crimes tied to drug use and dependence. As such, our investigators are more involved, with drug investigations being more manpower intensive and demand cooperation regionally. Over the past few years, the Department has reassigned a CIU investigator full -time to a regional drug task force, and two officers part -time to a regional tactical response team. For these reasons, we are recommending the hiring of two additional police officers (one patrol officer and one detective) beginning in July. This delay in hiring does not diminish the value these officers will bring to the City. However, based on current vacancies, it is not anticipated that the Department could be fully staffed until July 2017, at the earliest. And finally, I am requesting two new full -time employees within the Parks and Recreation Department. I have requested that the Director of Parks and Recreation take a comprehensive look at the department to see what efficiencies could be achieved. As a result of that analysis, we are requesting the addition of an adaptive Recreation Coordinator and an Events Administrator. The adaptive Recreation Coordinator, previously a part -time position, will help serve the needs of the nearly 40 families within Dublin with special needs. The Events Administrator will assist in the planning and coordination of all citywide events, which are now being handled by Events Administration as opposed to Events Administration and Community Relations. The financial impact of these two new positions is offset by the reclassification /reorganization of other positions within the Department. While the number of employees is important, it is essential that departments and divisions have the proper classification of employees providing the services. All department heads have been tasked with leveraging the talent within their work units and consider the reclassification and /or repurposing of vacant positions as well as training of existing personnel to achieve greater efficiencies resulting in a lower cost of service delivery. The 2017 Operating Budget reflects the following reclassifications: Within Planning, reclassification of a Planner II (grade 4.2) to a Senior Planner (grade 4.1): Based on current and future planning projects, including phase two of the mobility study, the West Bridge Street Corridor code update, and the Southwest Area Plan update, we are recommending reclassification of this position to ensure the proper level of expertise is in place to carryout these projects. This expertise includes strong management skills, significant technical knowledge, and the ability to simultaneously coordinate multiple projects. • Within Public Works, a number of reclassifications are proposed: • Two Engineering Assistants (grade 5.3) have been reclassified to Engineering Technicians 1 (grade 5.1); • One Administrative Support 3 position (grade 5.1) has been reclassified to an Engineering Technician I (grade 5.1); • One Administrative Support 3 position (grade 5.1) is being reclassified as an Engineering Project Inspector (grade 5.1); • Two Engineering Project Coordinators (grade 4.3) will be reclassified to Engineering Technicians 2 (grade 4.3); • Automotive Mechanics will be reclassified to Fleet Technicians (change in title only); • The Land Acquisition & Utilities Manager (grade 4.3) is being reclassified to an Engineering Technician 1 (grade 5.1) • Within Parks & Recreation, a number of reclassifications are proposed: o One Administrative Support 2 (grade 5.2) has been reclassified to an Event Coordinator position (grade 5.2). o One Operations Supervisor (Recreation Program Supervisor) (grade 5.2) position has been reclassified to an Operations Coordinator (Recreation Program Coordinator) (grade 5.2). In addition to the reclassifications noted above, the funding for a number of positions has been changed to properly reflect where the employee's time is spent. The 2017 Operating Budget reflects funding for nearly 258 full -time equivalent (FTE) part -time and seasonal positions. Changes from 2016 include: • The addition of an Intelligent Community Forum intern in the Office of the City Manager. Funding for this position is from the overall ICF funding that Council had previously authorized. • The addition of two part- time /seasonal positions within Events Administration (permitting) to assist with various community events. • The reallocation of one part- time /seasonal position from DCRC — Facilities to Facilities within the General Fund. • The addition of five seasonal maintenance workers in Parks Operations to assist with the City's right -of -way mulch and landscape maintenance. • Within Parks & Recreation, a net increase of approximately 3.75 FTE as a result of the reorganization /reclassification of vacancies or other part- time /seasonal personnel, resulting in no additional cost. The budget provides for an overall increase of up to 2.0% for non - bargaining unit salaries as well as the negotiated wage increase for employees covered by each of the three collective bargaining agreements. The agreement with the Fraternal Order of Police — Ohio Labor Council, Inc. provides for a wage 2.25% increase; and the agreement with the United Steelworkers of America provides for a 2% wage increase. The agreement with the Fraternal Order of Police expires December 31, 2016 and contract negotiations are currently underway. The overall cost of the salary increases is approximately $525,000 ($450,000 for salaries, $75,000 for Medicare and pension costs). The proposed 2017 Operating Budget continues the provision of health insurance coverage to employees through a high deductible healthcare plan with an associated health savings account (HSA) or a Health Reimbursement Account (HRA). As a result of new Federal Regulations set forth by the Equal Employment Opportunity Commission (EEOC) pertaining to incentivizing wellness plans, the 2017 plan design creates a third category of coverage — family coverage without a spouse. This plan, in conjunction with the existing single coverage and family coverage with spouse, will continue to have annual deductibles established with the City's annual contribution to employee's HSA /HRA account based on the coverage level and the level of participation in the City's Wellness program, Healthy by Choice, in accordance with EEOC regulations. In summary, the plan design established for 2017 maintains a similar level of financial responsibility to each employee as what was in place for 2016. The funding level for single coverage has been increased for 2017 by 2.0% and for family coverage, approximately 3.6 %. These increases take into account a projected increase in medical claims of 2.5 %, as well as other plan design changes. This level of increase is remarkable considering the industry average for health insurance increases is approximately 9 %. The incremental cost of the insurance benefits over the 2016 Operating Budget is approximately $200,000. Employee training and development remain a high priority within the 2017 Operating Budget. Aligned with the City Council Strategic Focus Area of being a Smart Customer - Focused Government, the City has a commitment toward continuous improvement. In order to ensure that we are conducting our operations efficiently, the budget includes continued funding for a consultant to provide LEAN and Six Sigma training throughout the City. The mission of this program is to make government services simpler, faster, better, and less costly. In 2016, a number of departments conducted Kaizen events resulting in several process improvements. There are currently six employees that are undergoing a rigorous Lean Six Sigma Black Belt certification process. Once certified, these employees can assist others in the organization to analyze and improve various processes. The 2017 Operating Budget also appropriates funds to implement the first year of the five -year Capital Improvements Program (CIP), including new assets and infrastructure as well as capital maintenance expenditures. The 2017 -2021 Capital Improvements Program is likely one of our most aggressive capital budgets to date. Our goal is to implement these projects on -time and on- budget. Capital improvements funded from the Capital Improvements Tax Fund include the construction of the roadway system surrounding the new Dublin branch of the Columbus Metropolitan Library, a parking structure to support the library and Historic Dublin, the Scioto River Pedestrian Bridge, and the first phase of the riverside park. Additionally, construction of shared -use paths along Glick Road (from Carnoustie Drive to Muirkirk Drive) and Rings Road (from Frantz Road to Dublin Road) is programmed. Other capital improvements programmed for 2017 from Tax Increment Financing (TIF) funds or other capital funds include the construction of roundabout at Avery Road and Brand Road and continued implementation of the water and sewer lines to areas currently not served. Additionally, as part of the CIP, City Council committed to the funding of a number of projects using the General Fund balance . Those projects include the construction of sidewalks, curb and gutter in the Mid - Century Neighborhood and the construction of a parking lot for Cardinal Health as part of an approved economic development agreement. As the City continues to age, the maintenance of the City's existing infrastructure is equally important. For this reason, significant funding has been programmed in 2017 as part of the CIP to ensure that City facilities, roadways, pedestrian tunnels, guardrails, waterlines and sewer lines remain in excellent condition. Details of the 2017 capital improvements are included under the Capital Project Funds' tab of the budget. The Administration is committed to meeting the strategic focus areas established by City Council and to ensure that high quality services remain a community hallmark. The 2017 Operating Budget allocates resources recognizing these commitments while exercising strong fiscal responsibility demanded, and deserved, by the community. Respectfully submitted, MEN Dana L. McDaniel City Manager THIS PAGE LEFT SLAW IMEMIGHALLV City of Dublin OHIO, USA 1 -Io 2017 OPERATING BUDGET -CITY OF DUBLIN, OHIO City of Dublin OHIO, USA Mission Statement We are and always have been a proud local democracy. In our service, we strive to provide the best quality of life and environment in which our residents and business can thrive. We seek to ally our proud traditions with the best innovations of the future. Core Values The City of Dublin operates under a set of seven key core values: integrity, respect, communication, teamwork, accountability, positive attitude and dedication to service. Staff members use these seven values as the basis for daily decision - making, including the decisions that go into the budget process. 1 -11 The Government Finance Officers Association of the United States and Canada (GFOA) presented an Award for Distinguished Budget Presentation to the City of Dublin for its annual budget for the fiscal year beginning January 1, 2016. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to the GFOA to determine its eligibility for another award. 1 -12 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO City Council Gregory S. Peterson, Mayor John G. Reiner, Vice Mayor Amy J. Salay Timothy A. Lecklider Christina A. Alutto Chris Amorose Groomes Michael H. Keenan Clerk of Council - Anne Clarke City Administration Senior Leadership Team City Manager Dana L. McDaniel Assistant City Manager Michelle Crandall Director of Community Relations Sandra Puskarcik Director of Development Donna L. Goss Director of Finance Angel L. Mumma Director of Human Resources Homer C. Rogers Chief Information Officer Douglas E. McCollough Law Director Jennifer D. Readler Director of Parks & Recreation Matthew C. Earman Chief of Police Heinz W. Von Eckartsberg Director of Public Works Megan D. O'Callaghan 1 -13 2017 OPERATING BUDGET — CITY OF DUBLIN, OHIO Dublin City Council Goals On June 9, 2014, City Council adopted Resolution 43 -14, a statement of strategic focus areas for the City of Dublin and goals related to key elements of those areas. These goals are grouped into five major categories that address the areas of highest priority determined by consensus of City Council. This resolution represents the outcome of City Council's goal setting process, and serves as a guide for City residents, visitors, staff and officials in understanding the high quality of life in the City of Dublin. In the preparation of the 2017 Operating Budget, each City division will use these goals as guidance for operational priorities for 2017. Although not always reflected as specific budget items in the operating and /or capital improvement budgets, the daily functions and activities of all operating units are closely aligned with these goals, and, as such, are important to highlight as part of the overall budget document. Strategic Focus Areas: 1. Fiscal Health & Economic Vitality Po/icvThe City ensures its financial security through the implementation and coordination of sound fiscal policies; carefully balanced land planning reflecting sound land use principles; forward investing in infrastructure development; and a continuous focus on successful economic development programs. 2. Liveable, Sustainable and Safe Po/icv The City supports a Liveable, Sustainable and Safe community by encouraging community pride and facilitating a high level of quality of life for citizens by planning and emphasizing public safety, innovative programs and extraordinary amenities. 3. Civic Engagement Po/icv The City creates a participatory environment for the active engagement of residents and community stakeholders by promoting proactive and ongoing communication; providing opportunities for citizens to utilize their talents and skills to benefit the community; and encouraging citizen education and interactions with the City and other organizations in order to foster pride and ownership in the community. 4. Public Services and Infrastructure Po/icv The City provides appropriately designed, well maintained and robust public infrastructure systems. Additionally, the City provides exemplary public services delivered in a manner to ensure an extraordinary quality of life. Infrastructure and services are provided in a cost - effective manner to meet the needs and expectations of residents, businesses, visitors and other stakeholders. These systems and services are created and implemented through a process of thoughtful prioritization with broad community input. 5. Smart, Customer - focused Government Po/icvThe City maximizes its financial and human resources to execute the responsibilities of local government and to achieve established goals. The City is accountable and responsive to the needs and the desires of the community by employing performance -based management systems; evaluating best practices of other high - performing organizations; and working collaboratively with other public entities to provide efficient, responsive and innovative local government, including when appropriate, a focus on shared - service delivery and strategic partnerships. 1 -14 2017 OPERATING BUDGET — CITY OF DUBLIN, OHIO City Council Goals: 1. Engage leaders of business, government and education systems to better understand business needs, challenges and opportunities to vocational schools, higher education, and private learning centers to provide local and perspective business and industry clusters with a relevant and ready workforce. Partner with local education and business leaders to develop programs to meet the needs of industry, with the objective of growing existing businesses as well as attracting new businesses to the City. Continue to focus on and pursue international opportunities that support the attraction, growth and development of businesses. 2. Identify, nurture and build upon the qualities of Dublin that attract, retain, and create a sense of pride and bond residents and businesses to the community. 3. Develop a 21st century learning environment, combining library and educational facilities, which will provide opportunities for lifelong learning educational synergies and support the City's economic development, while advancing the community's quality of life. The City will initiate a site selection process for the facility /facilities and establish a plan for acquisition. 4. Embrace the vision of true mixed -use, walkable neighborhoods in the Bridge Street District by working with our public and private partners to create a sustainable, vibrant and dynamic mix of land uses, creative open spaces, and signature architecture that attract a diverse population of residents and visitors. Begin implementation of the vision by cooperating in the development of charter projects, establishing gateways at major District entries, and evaluating the creation of entertainment districts. 5. Develop brand recognition locally, nationally and internationally through key stakeholders and land strategic market initiatives. Tell and validate the Dublin experience through engagement of third parties who champion the brand for the advancement of Dublin. Identify and engage local senior executives in an effort to utilize their influence to promote Dublin as the ideal environment in which to live, work and crate. 6. Create a gatherin gplace where the Dublin community can celebrate creativity in both personal and shared experiences of the arts. Review and consider community models for crating a cultural arts cener in Dublin, envisioning a multi - disciplinary complex, an educational resources, a space for popular an innovative performing arts, and an exhibit space for visual artists. 7. Explore and implement initiatives that result in a larger, more diverse number of residents being engaged in and knowledgeable about the community and our local government. This would include the development of a communications plan that clearly explains revenue sources related to all services provided to City residents and the development of new methods of engaging residents, including town hall meetings and interactive technologies. 8. Develop strategies to ensure the City's corporate office space remains competitive. These strategies will ensure that development and redevelopment processes are agile to quickly adapt to changes in the marketplace. Immediate emphasis should be placed on the recommendations included in the recently completed building viability and competitiveness study. 9. Create a strategic plan that examines the current and potential future needs of residents that would provide an environment for them to remain in Dublin as they age and to remain active and engaged community members. Areas that may be considered include recreational programming, health /wellness, housing, transportation and infrastructure needs. 1 -15 2017 OPERATING BUDGET — CITY OF DUBLIN, OHIO City Council Goals (continued): 10. In partnership with Jerome Township, Mill Creek Township, Union County and the City of Marysville, develop a shared vision and master plan for the US 33 Corridor that ensures well - planned future development of this important corridor. On -aoina Goals: 1. Achieve a higher level of distinction and establish Dublin's competitive edge. 2. Actively seek partnerships with Dublin City Schools, Columbus Metropolitan Libraries, community organizations and individuals for the creation of a new Dublin library and redevelopment of school property in Historic Dublin. 3. Enhance further development of Historic Dublin. 4. Promote a high quality of life by emphasizing neighborhoods and fostering a sense of community. 5. Set the standard as a leading Green Community. 6. Attached is the Council's March 10 -11 -2016 Retreat goal memo outlining six initiatives that Council determined to be high priority for 2017 -2018. 1 -16 2017 OPERATING BUDGET —CITY OF DUBLIN, OHIO iiOffice of the City Manager 5200 Emerald Parkway •Dublin, OH 43017 -1090 c ty of Dublin Phone: 614 - 410 -4400 •Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Dana L. McDaniel, City Mana�� Date: April 7, 2016 Initiated By: Michelle L. Crandall, Assistant City Manager Re: Council Retreat Report Summary Memo Attached is the finalized report from Council's March 10 -11, 2016 Retreat that was prepared by retreat facilitator Julia Novak of The Novak Consulting Group. This document captures a summary of Council's exercises and discussions, as well as staff updates related to various agenda topics. Of particular note are the six initiatives that Council determined to be of high priority for 2017 -2018. These are as follows, grouped by Strategic Focus Area: Fiscal Health and Economic Vitality • Legacy Office Parks Focus on the City's legacy office parks to meet the changing needs of the workplace and the workforce. • Ohio University Campus Continue to support and pursue opportunities toward the ongoing development of Dublin's Ohio University campus. • City -wide Transportation Examine transit options, including the implementation of a City -wide shuttle system that can link the City's corporate sectors to Bridge Street and other key areas of the City. • Wi -Fi /Broadband Continue to advance the City's Wi -Fi and broadband capabilities. • Sustainability Explore and implement green initiatives that maintain Dublin's status as a regional leader in sustainability. -Safe, Resilient Community of • Farmers Market Explore and pursue options to expand the City's Farmers Market. Recommendation This document is for Council's review and comments. Assuming Council has no changes to the initiatives noted above, staff will include them as part of the strategic goals and tactics that relate to Council's four Strategic Focus Areas. Should you have questions or comments related to this report or to the six priority initiatives, please contact me or Michelle Crandall. 1 -17 2017 OPERATING BUDGET — CITY OF DUBLIN, OHIO Dublin Community Profile Encompassing nearly 25 square miles, Dublin is located on the Scioto River in the northwest part of the Columbus, Ohio metropolitan area. The City is home to more than 44,000 residents and more than 65,000 corporate citizens. Completion of the I -270 outerbelt and development of the Muirfield Village Golf Club and residential community began an extensive period of growth for Dublin in the 1970s that continues today. Dublin was platted as a Village in 1810 and officially became a city in August 1987. Dublin's residential market offers something for every lifestyle, from historic neighborhoods to contemporary condominiums and breathtaking estates. Dublin residents are primarily upwardly mobile, young, married and employed, a majority of whom have children living at home. Dublin's commitment to an outstanding quality of life makes it a great place to live and raise a family. The City owns more than 1,200 acres of parkland, maintains 60 public parks along with 100+ miles of bike paths to complement a healthy and active community. The City has been named a Tree City USA by the National Arbor Foundation for more than 25 years in a row, and was named a Bicycle Friendly City by the League of American Bicyclists. The City owns and operates the 110,000 square -foot Dublin Community Recreation Center that includes fitness facilities, two indoor pools, classrooms, a community hall and the Abbey Theater of Dublin. The City also owns and operates two outdoor municipal pools, and a satellite community center at Kaltenbach Park. In 2016 the City opened a new skate park which was designed based on public input and is unique to the Dublin community. Dublin is known as a leader in municipal innovations, including tax increment financing, underground fiber optics, Wi -Fi deployment and green initiatives. In 2011, Dublin was named a Smart2l Community by the Intelligent Community Forum for the fourth consecutive year. Since 2010, the City has been selected as a Top Seven Intelligent Community. Also in 2009, Forbes recognized Dublin as one of the top 25 places to move in America. In October 2013, the City welcomed visitors from around the world for the 2013 Presidents Cup at Muirfield Village Golf Club. The Presidents Cup is a biennial golf tournament designed to give the world's best non - European golfers an opportunity to compete in international team competition. As a host community, Dublin became the only city in the world to have hosted The Solheim Cup, The Ryder Cup and the Presidents Cup. The City also boasts solid financial ratings, receiving successive Aaa ratings from Moody's Investors Service since 2004 and AAA ratings from Fitch Ratings since 2001. The City's conservative budgeting and adherence to prudent fund balance policies have resulted in substantial reserves and ample financial flexibility. "— Excerpt from Fitch Ratings 2015 report. The City of Dublin is home to the Annual Dublin Irish Festival and was named an IFEA World Festival and Event City in 2012 by the International Festival and Events Association. The City commemorated 25 years of presenting the Dublin Irish Festival in 2013, one of the largest Irish celebrations of its kind in the world. More than 100,000 people attend the Dublin Irish Festival attracting people from all over the U.S. and the world. Columbus Monthly magazine named it the area's best festival. 1 -18 2017 OPERATING BUDGET — CITY OF DUBLIN, OHIO Dublin Community Profile (continued) Dublin is home to several U.S. and international companies, including Ashland Chemical, Cardinal Health, Stanley Steemer, IGS Energy, OCLC, and the Wendy's Company. The income taxes generated by these and more than 3,000 other businesses are the primary source of funding for the City. A listing of the City's principal businesses and approximate number of employees is included in this section. Dublin sets the bar when it comes to police protection. The City was named one of the top 100 safest cities in the U.S. by NeighborhoodScout and one of the Safest 50 Cities in Ohio, by Safewise. The City has seen a decrease in property crimes over the past five years which is a trend that is expected to continue through 2016. Most Dublin residents live in the Dublin City School District, one of the 12th largest school districts in Ohio. Educating more than 14,000 students, the district consistently ranks among the top districts in Ohio. Dublin's three high schools have been ranked in the top 500 in the nation by Newsweek. 1 -19 THIS PAGE LEFT SLAW IMEMIGAI4LLV City of I blin OHIO, USA 1 -20 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO Top 10 Principal Business by Employment (1) Based on W -2's filed. (2) Full -time employee counts. Sources: City of Dublin Fiscal Administration and Economic Development for 2015. Data sources includes the number of W -2's filed with the City, news stories, public records, and employer telephone surveys. Employee counts may be estimates, as many companies consider this data confidential. 1 -21 Percentage Approximate of Number of Total City Employer Business Rank Employees (2) Employment (1) Cardinal Health, Inc. Pharmaceuticals 1 3,600 3.64% Nationwide Insurance Enterprise Insurance & Financial 2 3,400 3.44% Ohio Health Medical &Administration 3 1,680 1.70% Dublin City Schools Education 4 1,530 1.55% Fisery Corporation Electronic Bill Payments 5 1,000 1.01% CareWorks Family of Companies Insurance & Financial 6 865 0.88% Express Scripts Retailers /Wholesalers 7 760 0.77% Online Computer Library Center Computer Library 8 740 0.75% Ashland Chemical Research and Development 9 638 0.71% The Wendy's Company Restaurant Group 10 600 0.65% (1) Based on W -2's filed. (2) Full -time employee counts. Sources: City of Dublin Fiscal Administration and Economic Development for 2015. Data sources includes the number of W -2's filed with the City, news stories, public records, and employer telephone surveys. Employee counts may be estimates, as many companies consider this data confidential. 1 -21 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO Demoaraahic and Economic Statistics Population and Density 2010 2000 1990 Population 41,751 31,478 16,371 People /square mile 1,684 1,489 924 Household Size 2.78 2.81 2.95 Households 14,984 12,040 5,923 Households /square mile 604 570 334 Note: Per Mid Ohio Regional Planning (MORPC) estimates, the City of Dublin's estimated population in 2016 is 44,461 with 15,968 households. Age 14,000 12,000 10,000 8,000 6,000 4,000 2,000 0 0 -4 5 -14 15 -17 18 -24 25 -44 45 -64 65 -74 over 75 ■ 2010 ■ 2000 1990 Race and 2010 2000 1990 White 33,089 27,855 15,225 Black 722 415 243 Native American 22 22 0 Asian /Islander 6,382 2,497 806 Other 772 414 0 Housing Statistics 2010 2000 1990 Owner Occupied 11,862 8,622 4,458 Renter Occupied 3,122 2,543 1,069 Vacant Units 795 875 396 Data Source: MORK (1990, 2000, 2010 data from the US Census Bureau) unless otherwise noted. 1 -22 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO Form of Government The City of Dublin was platted as a village under the laws of the State of Ohio in 1810. The City is a home rule municipal corporation and operates under its own charter. Voters adopted the City's original Charter on July 24, 1979, and revised the charter in 1996. The City's original Charter and the Revised Charter have provided for a Council /City Manager form of government. The legislative authority is vested by the Charter in a seven - member Council with overlapping four -year terms. Three members are elected at -large and four members are elected from wards. The City Council fixes compensation of City officials and employees, and enacts ordinances and resolutions relating to City services; tax levies; appropriating and borrowing money; licensing and regulating businesses and trades; and other municipal purposes. The presiding officer is the Mayor, who is a member of City Council and is elected by City Council for a two -year term. The Vice Mayor is also a member of City Council, elected by City Council for a two -year term. The City Manager is the chief executive and administrative officer of the City and is appointed by the City Council to serve at its pleasure. The City Manager is charged with the responsibility for the administration of all municipal affairs as empowered by the Charter. City Organizational Structure The City's organizational structure is designed to support quality services in a successful, efficient and effective manner. The City Manager is supported by an Assistant City Manager, as well as a management team comprised primarily of directors from across the organization. The City has 392 authorized and funded full -time positions anticipated to be staffed in 2017. 1 -23 THIS PAGE LEFT SLAW IMEMIGAI4LLV Clty Of I blin OHIO, USA 1 -24 I ... 1 -u deM of Conrad Development uuuuuu Boards & ^ ^`dark` City Council Comm rations Department (nnata N Ad Opera i�a aaele Bob S ember at at am SOL Human ..are random Serve. Bur, re Manager City Manager He a Region TrAWGee R.Damea Former Moil Jeff To mortar Fachni Economic Sr Stage Dana McDaniel COMM Readions Maria Renze,i I cohnnistrative Manager Development S.ndr.P.ak.nk Brad attain wnn ion courts San Durand Thomson 1 -u Development uuuuuu N Ad Opera i�a Bob S ember Street & Sudden random Serve. and St C. TrAWGee R.Damea Former Jeff To mortar Fachni Economic Pool Leader Maria Renze,i Management Development Brad attain & JIM Colleen Ginger Thomson Fe do um se r n Chatime v] N or 1 -u THIS PAGE LEFT SLAW IMEMIGAI4LLV City of I blin OHIO, USA 1 -26 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Staffing Comparison by Function Full -Time Employees This table and chart, and the table on the following page, reflect full -time employees only. The 2017 Operating Budget also funds approximately 257.8 part -time and seasonal positions throughout the City. 2017 Authorized and Funded Full -time Staffing by Function Transportation Public Health 21.9 Services 5.6% 1 0.3% General Government 103.5 26.4% Security of Persons & Property 104 26.5% Community Environment 59.3 15.1% Leisure Time Activities 84 Basic Utility Services 21.4% 18.3 4.7% 1 -27 2013 2014 2015 2016 2017 General Government 92 93 99 101 103.5 Community Environment 59 59 60 59.3 59.3 Basic Utility Services 17 17 16 16.55 18.3 Leisure Time Activities 85 86 85 85 84 Security of Persons & Property 91 97 102 102 104 Public Health Services 1 1 1 1 1 Transportation 23 25 22 22.15 21.9 TOTALS 368 378 385 387 392 2017 Authorized and Funded Full -time Staffing by Function Transportation Public Health 21.9 Services 5.6% 1 0.3% General Government 103.5 26.4% Security of Persons & Property 104 26.5% Community Environment 59.3 15.1% Leisure Time Activities 84 Basic Utility Services 21.4% 18.3 4.7% 1 -27 2017 OPERATING BUDGET -CITY OF DUBLIN, OHIO Work Unit 2012 Funded 2013 Funded Full -Time Staffing by Work Unit 2014 2015 2016 2017 Funded Funded Funded Proposed 2017 Increase 1 (Decrease) 2017 Position Requests (see footnote) 2017 Position Reclass Requests (see footnote) City Council 2 2 2 3 3 3 0 Office of the City Manager 6 6 6 6 6 6 0 Human Resources 9 9 10 10 9.75 9.75 0 Community Relations 7 7 7 8 8 8 0 Finance/ Office of the Director 5 5 10 11 10.5 11 0.5 (1) Procurement 1 1 1 0 0 0 0 Fiscal Administration 6 6 0 0 0 0 0 Taxation 5 5 6 6 5.5 5 -0.5 (1) Public Works/ Office of Director 0 0 2 7 7 5.5 -1.5 (7) Solid Waste Management 7 7 7 6 6.25 6.5 0.25 Engineering 28 27 27 26 25.3 25.3 0 (8) Parks and Recreation/ Office of the Director 0 0 0 0 5.25 3 -2.25 Parks Operations 47 48 48 47 28.5 30.5 2 Horticulture 7 7 0 Forestry 6 6 0 Development /Office of the Director 0 0 0 0 2 2 0 Economic Development 5 5 5 5 4 4 0 Building Standards 15 15 15 15 15 15 0 Planning 19 17 17 19 19 19 0 (2) Fleet Management 9 9 9 9 9 9 0 Administrative Services 2 2 0 0 0 0 0 Information Technology 12 13 13 13 14 15 1 (3) Court Services /Records Management 5 5 4 4 4 4 0 Facilities Management 16 15 15 15 15 18 3 Volunteer Resources 2 2 2 2 2 2 0 Street and Utilities Operations 19 19 21 22 22.15 21.9 -0.25 (9) Public Service /Engineering /Sign Shop 4 4 4 0 0 0 0 Cemetery Maintenance 1 1 1 1 1 1 0 Recreation Services 7 7 7 7 9.95 10.95 1 (4) Community Recreation Center 15 15 15 15 11.3 11.3 0 (10) Municipal Pool n/a n/a n/a n/a 1.25 1.25 0 Community Recreation Center - Facilities 11 10 10 9 9 6 -3 Police 88 91 97 102 102 104 2 (5) Events Administration 5 5 6 6 6 7 1 (6) (11) Hotel /Motel Tax - Public Art 0 0 0 1 0.75 1 0.25 Water Maintenance 1 1 1 1 1.6 3.1 1.5 (12) Sewer Maintenance 9 9 9 9 8.7 8.7 0 (13) Employee Benefits Self Insurance 0 0 1 1 1.25 1.25 0 2 Police Officers TOTALS 368 368 378 386 387 392 5 1 I Manager - 1 Adaptive Rec Coordinator ** 1 Events Administrator ** NOTES: (1) - Replacement of a position that existed in 2015 - Finance and Tax attempted to split an employee's time in 2016 and found it wasn't efficient for the Department (pay grade 5.2). Position will be re- allocated 100% to Finance. (2) - One Planner II is being reclassified to a Senior Planner position (pay grade 4.2 to 4.1). (3) - An IT Manager position is requested (mostlikely pay grade 3.3, but has not been determined yet). (4) - An Adaptive Recreation Coordinator position has been requested (pay grade 5.2). ** (5) -Two additional Police Officer positions are being requested. No additional funding for training or vehicles is requested. Funding will be allocated in 2017 for one -half year to allow time for hiring. (6) - One Events Administrator position requested (pay grade 4.2). ** (7) - Land Acquisition & Utilities Manager position is reclassified to an Engineering Technician 1 (pay grade 4.3 to 5.1). Change in staffing level includes an Operations Administrator moved to Street & Utilities Operations and Solid Waste; Engineering Project Inspector is split allocation between this work unit and Engineering. (8) - Engineering Assistant reclassed to Engineerng Technician 1 (pay grade 5.3 to 5.1); two Engineering Project Coordinators reclassed to Engineering Technician 2 (pay grade 4.3 to 4.3 - no change in pay grade). One Administrative Support 3 reclassified to an Engineering Technician 1 (pay grade 5.1 to 5.1 - no change in pay grade). One Administrative Support 3 (originally from Street & Utilities Operations) is reclassified to an Engineering Project Inspector. (9) -The Administrative Support 3 position is being reallocated to Engineerng in the General Fund to a Engineering Project Inspector (pay grade 5.1 to 5.1 - no change in pay grade). (10) - One Operations Supervisor (Rec Program Supervisor) position is being eliminated and replaced with one Operations Coordinator (Rec Program Coordinator) position (pay grade 5.1 to 5.2). (11) - One Administrative Support 2 position has been reclassified to an Event Coordinator position (pay grade 5.2 to 5.2 - no change in pay grade). (12) - One Administrative Support 3 is reallocated to Engineering Technician I (pay grade 5.1 to 5.1 - no change in pay grade) and moved to a be split funded between the water and sewer fund. I (13) - One Engineering Assistant has been reclassified to an Engineering Technician 1 (pay grade 5.3 to 5.1). ** - due to re- organization ofposidons, reclassifying and down- grading, and budget reductions, these new positions pose no increased financial impact. 1 -28 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO The Relationship between Funds and City Departments/ Divisions The City of Dublin's organizational structure consists of Departments /Divisions performing various activities necessary for the City's operations, while the City's finances are reported in Funds. The following table is provided as a guide to understand the use of Funds by Department /Division. Department /Division IU = LL y y C7 Special Revenue Funds Enterprise Funds N i y y u a ix ad IM y m Ul ir' y E V 2 i � w U) a C 8 U31 a+ d +' M ++ C d 0 O w 3 � 3 V N o a m E f V N m � N 3 (A City Council X City Manager X X Human Resources X Community Relations X Legal Services (Contractual) X Court Services X X Records Management X Finance X Fiscal Administration X Taxation X Public Works X Solid Waste X Engineering X X X X X Street & Utilities Operations X X Utilities — Water Mtc. X Utilities — San. Sewer Mtc. X Facilities Management X X Fleet Management X Information Technology X Parks & Recreation X X Parks Operations X Cemetery X Recreation Services X X Events Administration X Volunteer Resources X Development Building X Planning X Economic Development X Police X X 1 -29 THIS PAGE LEFT SLAW IMEMIGAI4LLV City of Dublin OHIO, USA 1 -30 N u T 3 d 3 n a y. y a i 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO FINANCIAL MANAGEMENT POLICIES Operating Budget Policies The City will pay for all current expenditures with current revenues and fund balances. The City will avoid budgetary procedures that balance current expenditures at the expense of future years, such as postponing expenditures, underestimating expenditures, overestimating revenues, or utilizing short -term borrowing to balance the budget. • The budget will provide for adequate maintenance and repair of capital assets and for their orderly replacement. • The City will protect against catastrophic losses through a combination of insurance and self- insurance funded programs. • The City will maintain a budgetary control system to help it adhere to the budget. • Financial reports, which compare actual performance with the budget, are available on -line for budgetary review by the departments /divisions. Reserve Policies The City will appropriate $150,000 to a contingency account in the General Fund to provide for non - recurring and unanticipated expenditures. In accordance with the City's General Fund Balance Policy, the operating budget will be prepared in a manner in which the projected year -end General Fund balance will be equal to or greater than 50 percent of the actual General Fund operating expenditures. Capital Improvement Program Policies The City will develop a five -year Capital Improvements Program on an annual basis. The City will enact an annual capital improvement budget based on the multi- year Capital Improvements Program. The City will coordinate development of the capital improvement budget with development of the operating budget. 2 -1 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO Debt Management Policies The City will confine long -term borrowing to capital improvement projects • When the City finances capital projects by issuing debt, it will repay the debt within a period not to exceed the expected useful life of the project. • The City will evaluate issuing debt and pay -as- you -go financing to maintain flexibility for the future. • The City will continually seek to maintain and improve our current bond rating to minimize borrowing costs and to ensure that access to credit is preserved. The City will follow a policy of full disclosure on financial reports and official statements. Revenue Policies The City will estimate its annual revenues by a conservative, objective, and analytical process. Non- recurring revenues will be used only to fund non - recurring expenditures. The City will encourage a diversified and stable local economy to avoid excessive reliance on any one industry or business for income tax revenues. The City will update the Cost of Services Study on an annual basis to calculate the costs of providing services and consider such information when establishing user charges. Purchasing Policies Purchases will be made in accordance with federal, state, and municipal requirements. Purchases will be made in an impartial, economic, competitive, and efficient manner. Purchases will be made from the lowest priced and most responsive vendor. Qualitative factors such as vendor reputation and financial condition will be considered, as well as price. 2 -2 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO ACCOUNTING AND FUND STRUCTURE Basis of Accounting The City follows the guidance of the Government Accounting Standards Board (GASB) Statement No. 34 in presenting its annual financial statements. Statement No. 34 requires that both government -wide full - accrual basis statements, and fund -level modified - accrual basis statements, be included in annual reports. Under the full - accrual basis of accounting, revenues are recorded when earned, and expenses are recorded at the time a liability is incurred, regardless of the timing of the related cash flows. Under the modified- accrual basis of accounting, revenues are recorded when received, or if they are both measurable and collectible within 60 days after year -end (soon enough to pay currently maturing liabilities). Expenditures are recorded when the related fund liability is incurred, with the exception of certain long -term liabilities which are recognized only when expected to be liquidated with existing resources (such as some compensated absences), or debt service which is recognized when due and paid. The City produces a Comprehensive Annual Financial Report (CAFR), in conformance with the guidelines prescribed by the Government Financial Officers Association (GFOA). The GFOA awarded the Certificate of Achievement for Excellence in Financial Reporting to the City for its CAFR for the fiscal year ended December 31, 2014. This is the highest form of recognition for excellence in financial reporting. A copy of the CAFR can be obtained from the Finance Department or on the City's website at www.dublinohiousa.gov. Fund Accounting — Fund Types The City of Dublin operates from and administers several different types of funds. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities. Like other state and local governments, Dublin uses fund accounting to ensure and demonstrate compliance with finance - related requirements. The following are the fund types used by the City: General Fund: The General Fund is the primary operating fund of the City and is used to account for all financial resources except those required to be accounted for in another fund. The largest revenue source to the City's General Fund is the local income tax. The General Fund is used to finance many of the services traditionally associated with local government, including parks, planning, economic development and the general administration of the City government, as well as any other activity for which a special fund has not been created. Special Revenue Funds: Special revenue funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The City's special revenue funds include the Street Maintenance and Repair Fund, into which the City's share of gasoline taxes and motor vehicle registration fees are deposited; the Recreation Fund, for user fees associated with the City's numerous recreation programs and programs provided at the Dublin Community Recreation Center; 2 -3 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO and the Safety Fund, into which property tax revenues earmarked for police services and contractual revenues for provision of dispatching services to Washington Township, Norwich Township, and the City of Hilliard are deposited. The City also has special revenue funds for operation of the City's special events, outdoor pools, and for other purposes. Debt Service Funds: Debt service funds are used to account for the accumulation of resources for, and the payment of, general long -term debt principal, interest and related costs. Included are funds for general obligation debt as well as funds generated by special assessments for debt issued to finance those specific projects. Capital Proiects Funds: Capital projects funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds). Capital Construction Fund: In 2015 and 2016, the City issued debt to fund the costs of capital improvements throughout the City. To account for the funding of these construction project with the objective of ensuring that only appropriated funds pertaining to the projects are utilized, the City established the Capital Construction Fund. This fund will be closed out when the projects are completed. Permanent Funds: Permanent funds are used to account for and report resources that are restricted to the extent that only earnings, and not principal, may be used for purposes that support the reporting government's programs. The Cemetery Perpetual Care fund is considered a permanent fund. Enterprise Funds: Enterprise funds are used to account for operations that are financed and operated in a manner similar to private businesses, where the costs of providing goods or services to the general public on a continuing basis are financed or recovered primarily through user charges. The City operates the following enterprise funds: Water Fund: The Water Fund is an enterprise fund that accounts for activities associated with the City's water supply. The City is connected to the City of Columbus water system, which provides supply, purification and distribution services. The City is responsible for the construction and maintenance of the water lines. Revenues are derived from user charges, specifically surcharges based on consumption and one -time initial tap -in fees. Expenses relate to the ongoing maintenance of the system. Sewer Fund: The Sewer Fund is an enterprise fund that accounts for activities associated with the City's sanitary sewers. The City is connected to the City of Columbus sanitary sewer system, which provides sewage treatment services. The City is responsible for the construction and maintenance of the sanitary sewer lines. Revenues are derived from user charges, specifically surcharges based on usage and one -time initial tap in fees. Expenses relate to the ongoing maintenance of the system. The City's storm sewers and drainage systems are not included in the fund's activities, but are instead included in governmental activities. 2 -4 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO Sewer Construction Funds: In 2015, the City issued debt to fund sewer lining and repair. To account for the funding of this construction project with the objective of ensuring that only appropriated funds pertaining to each project are utilized, the City established the Sewer Construction Fund. This fund will be closed out when the projects are completed. Merchandising Fund: The Merchandising Fund accounts for the purchase and sale of Dublin- branded retail merchandise, such as apparel and souvenir items. Internal Service Funds: Internal service funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the City, or to other governmental units, on a cost - reimbursement basis. The City maintains two internal service funds to account for the City's employee benefits self - insurance plan and workers' compensation self- insurance plan activities. Citywide program expenditures are incurred in the funds and the City's various departments reimburse the internal service funds for those costs. Fiduciary Funds These funds are used for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governmental units, and /or other funds. Agency funds include deposits and unclaimed monies held for individuals and private organizations, hotel /motel taxes collected on behalf of the Dublin Convention and Visitors Bureau, building surcharges, sewer capacity charges, court assessments, revenue sharing and payroll withholdings held for other governmental units and the Central Ohio Interoperable Radio System (COIRS). 2 -5 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO BUDGET PROCEDURES Tax Budget The City is required by state statute to adopt an annual appropriation cash basis tax budget. All funds except agency funds are legally required to be budgeted utilizing encumbrance accounting. The tax budget is adopted by City Council, after a public hearing is held, by July 15 of each year. The budget is submitted to the Franklin and Delaware County Auditors, as Secretaries to the County Budget Commissions, by July 20 of each year, for the period January 1 to December 31 of the following year. Union County no longer requires submission of a Tax Budget. The Franklin County Commission (the Commission) determines if the budget substantiates a need to levy the full amount of authorized property tax rates and reviews revenue estimates. The Commission certifies its actions to the City on or around September 1. As part of this certification, the City receives the official certificate of estimated resources, which states the projected revenue of each fund. On or about January 1, the certificate of estimated resources is amended to include unencumbered fund cash balances at December 31. Prior to December 31, the City must revise its budget so that total contemplated expenditures from any fund during the ensuing total fiscal year will not exceed the amount stated in the certificate of estimated resources. For the 2017budget year, the tax budget was approved by City Council on May 23, 2016 and was forwarded to the Franklin County Budget Commission before the deadline of July 20, 2016. Basis of Budgeting Budgets for all City fund types are prepared on a cash basis. This basis of budgeting means that revenues are recorded when received in cash and expenditures are recorded when encumbered or paid in cash. The basis of budgeting used for each fund in the operating budget is not the same as the basis of accounting used in the financial statements prepared at year -end for external reporting purposes. Appropriations City Council is required by Charter to adopt an appropriation ordinance prior to the beginning of the ensuing fiscal year. The appropriation ordinance controls expenditures at the fund and function or major organizational unit level (the legal level of control) and may be amended or supplemented by Council during the year as required. Appropriations within an organizational unit may be transferred within the same organizational unit with approval of the City Manager. Unencumbered appropriations lapse at year -end and may be re- appropriated in the following year's budget. Encumbrances outstanding at year -end are carried forward in the following year. The prior year appropriations corresponding to these encumbrances are also carried forward as part of the budgetary authority for the next year and are included in the revised budget amounts shown in the budget to actual comparisons. 2 -6 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO Encumbrances The City establishes encumbrances by which purchase orders, contracts and other commitments are recorded to set aside a portion of the applicable appropriation. An encumbrance reserves the available spending authority as a commitment for a future expenditure. Budgetary Controls In addition to internal accounting controls, the City maintains budgetary controls. The objective of these budgetary controls is to ensure compliance with legal provisions outlined in the annual appropriation ordinance approved by City Council. Activities of all funds, with the exception of advances, are included in the annual appropriation ordinance. All funds except Agency Funds are legally required to be budgeted. Upon adoption of the annual appropriation ordinance by City Council, it becomes the formal budget for City operations. The appropriation ordinance controls expenditures at the object level and may be amended or supplemented by City Council during the year as required. Appropriations within a functional unit may be transferred within the same unit with approval of the City Manager. Financial reports, which compare actual performance with the budget, are available on- line to directors so they are able to review the financial status and measure the effectiveness of the budgetary controls. The financial reports are distributed to City Council on a quarterly basis. The City also maintains an encumbrance accounting system as one technique for accomplishing budgetary control. At the end of the year, outstanding encumbrances are carried forward to the new year and unencumbered amounts lapse. The Annual Budget Process City Council has adopted an annual budget calendar. The calendar has established timeframes for preparing, reviewing, and adopting the City's five -year capital improvements program and the annual operating budget. The calendar is a planning tool that provides consistency from year -to -year and ensures the budget documents are adopted in a timely manner. General timeframes established by annual budget calendar are as follows: • Proposed operating budget completed by the end of October • City Council review during November • Adoption by year -end 2 -7 2017 OPERATING BUDGET — CITY OF DUBLIN, OHIO August 25, 2016 September 15, 2016 September 23, 2016 October 7, 2016 TIMEFRAMES FOR THE 2017 OPERATING BUDGET Staff training held for budgeting in new financial software (MUNIS). Memo with budget parameters was forwarded to Departments and Divisions. 2017 budget requests were submitted to the Finance Department. Revenue estimates were completed. October 7, 2016 Finance review of requests were completed, including comparison of estimated resources to budget requests and debt service. Senior Management Team reviewed budget October 11, 2016 requests and prepared their recommendation to be presented to the City Manager and Director of Finance. Senior Management Team presented their budget October 21, 2016 recommendations to the City Manager and Director of Finance. City Manager met with Director of Finance, October 24, 2016 Assistant City manager, Budget Manager, and Management Assistant to discuss budget revisions. October 28, 2016 Budget revisions were finalized. November 3, 2016 The proposed 2017 Operating Budget was distributed to City Council. Electronic copies of the document were made available to City staff. November 7, 2016 The first reading of the 2017 Operating Budget was heard by Dublin City Council. November 9, 2016 City Council budget workshop conducted. November 21, 2016 Public hearing and adoption of the 2017 Operating Budget by Dublin City Council. ME a n W .i y] O d m V N v I fl C U � � I N v C 1 a+ � W i Q� W m; W n mw�°m�°v]v]N V]o v]000 wm N mv]o v]o v]i°wwvl�Nl�ml� mo mv]m n�°NmN�°wNVV]v v my r wNNO v mmv v.. v] .�. 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O v U > to v > U OU F 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO REVENUE PROJECTIONS FOR 2017 Projecting revenues is an important element in the preparation of an operating budget. The City's Annual Budget Calendar provides for the projection of revenues to be completed prior to receiving budget requests from the City's work units. Revenue projections and their level of growth should be used to evaluate the level of growth allowed for operating expenditures. As stated in our Capital Improvements Program (CIP), both City Council and the Administration recognize that controlling the rate of growth of expenditures will provide additional funding for capital improvements. As part of the City's budget philosophy, as reflected in the Financial Management Policies section of the budget document, revenue will be estimated using a conservative, objective and analytical approach. This philosophy is predicated on the fact the City has limited control over revenues. It is better to underestimate revenues which would result in an increase in our fund balances than to overestimate and have a shortfall. Our goal is to make reasonable revenue projections, especially for our key revenues such as income taxes, property taxes, intergovernmental revenues, and charges for services. The following information provides projections for the major revenue sources of the City for 2017. The information provides actual information for 2014 and 2015, estimates for 2016, and projections for 2017, 2018, and 2019. General Fund Income Taxes (General Fund only) 2014 $66,051,400 2015 65,838,647 2016 64,192, 500 2017 63,550,575 2018 64,503,750 2019 65,471,250 The actual revenue and projections reflect 75% of the total income taxes collected. The remaining 25% is reflected in the Capital Improvements Tax Fund and can only be used for capital improvements, as established by Ordinance. Income tax revenues are the City's largest revenue source. In 2017, income tax revenues are estimated to comprise approximately 89% of General Fund operating revenues (which does not include transfers or advances) and nearly 80% of all operating revenue. Due to the importance of our income tax revenue, collections are monitored on a daily basis. In making current year estimates, we rely on the Receipts Distribution Summary, a report that compares the current year collections by type to last year's collections by type, and an in -house spreadsheet which indicates total collections by month, percentage of increase /decrease, and each month's collection as a percentage of total collections for the past years. 2 -11 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO Based on activity, adjustments may be made to the current year estimate periodically through the year. When the 2016 Operating Budget was prepared in the fall of 2015, Staff projected $83,285,000 in revenue from the local income tax. This estimate was based on an assumption of no change over the 2015 revised revenue estimate, determined when the 2016 Operating Budget was approved in December 2015. However, our actual income tax revenue for 2015 exceeded the revised estimate by 5.4 %. The main driver behind the static income tax revenue projections for 2016 was growth in the existing tax base balanced against the loss of revenue expected from Nationwide Insurance Co. (Nationwide), who will be relocating its Dublin -based employees to a location outside the City. Additionally, in early 2016, the City learned that JP Morgan Chase (Chase) would also be relocating their Dublin -based employees outside Dublin. While the movement of the Chase employees began late in the second quarter of 2016, the movement of Nationwide's employees has occurred slower than anticipated. As a result, year -to -date income tax Estimated Distribution of 2017 revenues through October have Income Tax Revenue increased nearly 3.7% over the same time period in 2015. This increase was driven by a 3.9% increase in El Withholding withholding revenue. $% Given the budgeted income tax 12 °/ ` Net Profit revenues versus actual collections through June, Staff revised the 2016 ❑individual income tax revenues upwards to reflect anticipated revenue of $85,590,000, an increase of $2,305,000. Since withholding taxes make up the Based on income tax receipts as of 10/31/2016 majority of our income tax revenue, economic development efforts to retain and expand existing businesses and attract new businesses to the City are very important. The City continues to aggressively pursue high -end commercial development which has resulted in several major corporate expansions and several corporate relocations to Dublin. The City's dependency on this volatile revenue source reinforces the need for conservative revenue projections. The 2017 income tax projections reflecting a 1% reduction over the 2016 revised estimate takes into consideration the growth that has occurred in withholding from our existing businesses, while recognizing the loss in revenue as two of the City's largest employers move outside the City of Dublin. 2018, 2019, 2020 and 2021 each reflect an annual increase of 1.5 %. These estimates are consistent with projections utilized in the 2017 — 2021 CIP. 2 -12 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO Intergovernmental Revenues There are several different revenues that comprise intergovernmental revenues in the General Fund. The most significant are local government fund collections. Local Government 2014 $537,402 2015 495,338 2016 399,020 2017 385,220 2018 385,220 2019 385,220 The Local Government Fund is the State of Ohio's revenue sharing program, whereby local governmental entities share a portion of the State's tax revenue. A portion of the funds are distributed directly to the City from the State of Ohio and a portion of the funds are distributed to the counties who, in turn, distribute to local governmental entities. Given the reduction of revenue allocated to the Local Government Fund from the State of Ohio, the City has budgeted local government revenue conservatively for 2017 and beyond. Estate Taxes 2014 $496,629 2015 90,657 2016 10,786 2017 0 2018 0 2019 0 The Ohio estate tax was a graduated tax levied on the transfer of assets of an estate. In 2011, this tax was repealed for estates of individuals who pass away on or after January 1, 2013. While the tax is no longer imposed, the City could receive some revenue due to the lag time that exists between the death of an individual and the settlement of the estate and subsequent payment to the City. However, the City will not budget for any revenue from this source in 2017 or beyond. 2 -13 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO Licenses and Permits Various licenses and permits are issued by the City with the vast majority related to development and building activity with the City. 2014 $2,915,984 2015 3,264,036 2016 3,050,000 2017 2,129,270 2018 2,129,270 2019 2,129,270 The City has adopted a fee structure based on the cost of providing services. The intent of this method is to identify the benefactor of a service (that is not a general tax service) and charge them a user fee based on the cost to provide the service. The total revenue collected for development and building activity fees are dependent upon the economy and can fluctuate significantly from year to year. Building activity has increased in 2014, 2015 and 2016 due to an increase in larger -scale projects which resulted in an increase in revenue associated with inspections and plan review. Although we anticipate building activity to increase in the upcoming years, we do recognize that economic conditions nationally and locally could impede this growth. For this reason, we estimate revenue in 2017 and beyond conservatively. Special Revenue Funds Motor Vehicle License Taxes and Gasoline Taxes 2014 $1,793,571 2015 1,846,148 2016 1,566,470 2017 1,567,760 2018 1,567,760 2019 1,567,760 These revenues can only be used for the repair and maintenance of streets and state highways and are based on the number of motor vehicle license registrations. The City receives 34% of the motor vehicle registration fees charged for vehicles registered in one of our taxing districts. The gasoline taxes received by the City are based on the number of vehicles registered in our taxing districts and the amount of State assessed gasoline taxes collected. 2 -14 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO Recreation Fees The Dublin Community Recreation Center (DCRC) was opened in 1996. When the rate structure was established for Phase 1 of the DCRC, the intent was that operating costs would be significantly covered by user fees collected. The rates established for other recreational programming are based on a goal of 50% cost recovery. 2014 2015 2016 2017 2018 2019 Hotel /Motel Taxes 2014 2015 2016 2017 2018 2019 DCRC Only $2,481,184 2,554,715 2,172,000 2,102, 500 2,102, 500 2,102,500 $2,005,534 2,206,685 1,430,000 2,080,000 2,080,000 2,080,000 Total Recreation $4,003,340 4,192,377 3,345,805 3,589,650 3,589,650 3,589,650 The City of Dublin Hotel /Motel Tax Fund was established to improve the quality of life for the City's residents, corporate citizens and visitors. Home to 15 hotels /motels, Dublin generates funds from a six - percent tax on overnight stays. As part of the 2016 Operating Budget, Dublin City Council approved an increase to the percentage of bed tax revenues that the Dublin Convention & Visitors Bureau (DCVB) receive, from 25% to 35 %. As such, the 2014 and 2015 amounts reflect 75% of the total hotel /motel taxes collected, while 2016, 2017, 2018 and 2019 amounts reflect 65% of the projected total hotel /motel taxes collected. The remainder is recorded in the DCVB Fund and distributed to the Bureau on a monthly basis. The City, the DCVB, and administrators from the local hotels work to identify "slow times" as far as hotel vacancies and to schedule events to maximize occupancy rates. This group also works with event organizers to coordinate schedules and promote events that result in overnight stays in the City. Capital Projects Funds The primary funding source for the Five -Year Capital Improvements Program (CIP) is the City's income tax revenue. Projecting income tax revenues for the five year period is a significant element in determining resources available for capital programming. 2 -15 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO Income Taxes 2014 22,017,130 2015 21,946,216 2016 21,397, 500 2017 21,183, 525 2018 21,501,250 2019 21,823, 750 The actual revenue and projections reflect 25% of the total income taxes collected. The remaining 75% is reflected in the General Fund. Property Taxes 2014 $3,372,389 2015 3,468,278 2016 3,325,661 2017 3,407,000 2018 3,407,000 2019 3,407,000 The property tax revenue from the City's inside millage, or 1.75 mills, was allocated 100% to the Parkland Acquisition Fund from 2001 — 2006. This allocation addressed a City Council goal to identify a revenue source for the purpose of acquiring parkland, open space, and recreational facility sites. Beginning in 2007, the City began allocating .95 mills of the total 1.75 mills to the Parkland Acquisition Fund and the remaining .80 mills to the Capital Improvements Tax Fund. Beginning in 2010, the City allocated 1.4 mills to the Capital Improvements Tax Fund and the remaining .35 mills to the Parkland Acquisition Fund. Recognizing the benefits and flexibility of allocating more of the City's inside millage to the Capital Improvements Tax Fund, that allocation has continued since 2010 and most recently, was approved by City Council for 2017 — 2021 as part of the five -year CIP. This allocation is reviewed each year during the CIP process and can be reallocated if Council deems it appropriate. In addition to the revenue generated from the City's 1.75 mills from inside millage, the City also receives revenue from 1.20 mills of outside millage which is credited to the Safety Fund for police operations. The amounts shown above reflect the combined property tax receipts of the Capital Improvement Tax Fund and Parkland Acquisition Fund. Since the Safety Fund is not considered a Capital Project Fund, the property tax revenue generated within that fund is not included in this comparison. 2 -16 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO Enterprise Funds Water and Sanitary Sewer Surcharges 2014 $2,494,104 2015 2,766,838 2016 2,506,500 2017 2,530,000 2018 2,616,300 2019 2,637,900 The user fees provide the funding for ongoing maintenance of the water and sewer systems. Increasing maintenance needs within the sewer system have necessitated an increase in the surcharge over the past few years. In both 2014 and 2015, a $0.25 /MCF increase in the sewer surcharge was approved while the water surcharge remained unchanged. Considering existing fund balances as well as operational and capital needs within the funds, a $0.25 /MCF increase in the sewer surcharge was approved for 2016 and 2017 with an additional $0.25 /MCF reallocated from water to sewer in 2016. Water and Sanitary Sewer Tap Fees (Capacity Charges) 2014 $899,330 2015 1,238,553 2016 450,000 2017 750,000 2018 775,500 2019 781,700 While growth in development, particularly commercial development, is anticipated in the upcoming years, it is recognized that such growth is dependent upon the economy and can fluctuate significantly from year to year. Recognizing that economic conditions nationally and locally can impact this growth, revenue for 2017 and beyond is estimated conservatively at a rate of 110 new taps for both water and sanitary sewer each year. The Administration has made tentative projections for revenues and expenses in the Water and Sewer Funds through 2025. The projections are revised annually. The City's Community Plan update and the information available from the City's geographic information system (GIS) provides information on the availability of developable land, the type of development and the infrastructure needs based on the anticipated development. 2 -17 M17 OPERATING BUDGET - CITY OF DUBLIN, OHIO Revenue Comparisons -All Funds 2 -18 2014 Actual 2015 Actual 2016 Estimate 2017 Budget GENERAL FUND $ ]5,8]5,]]4 $ 96,342,589 $ 81,]43,16] $ ]1,]48,990 SPECIAL REVENUE FUNDS Street Maintenance and Repair 3,801,449 3,653,391 3,463,050 3,468,000 State Highway Improvements 2,542,550 1,078,515 119,505 119,560 Cemetery 167,291 1]5,39] 165,000 167,045 Recreation 6,653,342 7,592,377 ],]43,000 8,089,650 Safety 11,540,654 12,304,383 13,300,000 13,213,785 Swimming Pool ]13,[81 885,763 829,500 911,100 Permissive Tax 104,637 105,385 2,885,000 90,500 Hotel /Motel Ten 4,212,222 4,638,730 4,312,000 4,155,100 Enforcement and Education 1,784 1,625 1,407 1,100 Law Enforcement Trust 116 247 205 105 Mandatory Drug Fine 15 21 10 15 Mayor's Court Computer 8,007 13,882 21,000 15,025 Accrued Leave Reserves - 138,082 142,850 178,600 Wireless 9 -1 -1 System 130,047 130,050 130,000 370,100 DEBT SERVICE FINDS General Obligation Bond Retirement 16,D1,798 11,40],]58 9,135,188 10,290,050 Economic Development Bond Retirement - 1,992,122 - 1,003,400 Special Assessment Bond Rettement 7,542 741 880 - 1992 Special Assessment Bond Retirement 100,965 771 10 - 2001 Special Assessment Bond Retirement 132,028 128,077 123,000 120,500 CAPITAL PROJECTS FUNDS Capital Improvements Ten 26,471,566 26,262,202 24,871,450 24,481,525 Captal Construction 205 101,983,815 20,088,130 3,510,000 Parkland Acquisition 1,507,296 2,]]2,1]] 763,000 741,350 Woerner- Temple TIF 469,220 466,392 442,985 455,000 Ruscilli TIF 551,222 614,398 251,500 525,000 Pi.uti TIF 1,384,381 206,198 218,000 270,000 Thomas/Kohler TIF 1,018,063 ]32,69] 646,800 ]]5,000 McMh ick TIF 1,156,029 1,190,160 1,687,500 1,224,000 Perimeter Center TIF 525,245 494,484 475,600 470,000 Rings Road TIF 421,712 68,661 210,100 420,000 Perimeter West TIF 2,211,691 1,]]9,089 1,422,800 1,400,000 Upper Metro Place TIF 9,242,990 245,702 263,800 250,000 Rings/Frantz TIF 417,285 385,143 418,680 415,000 Historic Lublin Parking TIF 59,212 ]],856 68,600 65,000 Emerald Pkwy Phase 8 TIF 2,485,754 645 ,687 - - Perimeter Loop TIF 36,415 36,041 36,520 32,000 Tartan West TIF Fund 734,255 705,230 910,075 750,000 Shamrock Blvd. TIF Fund 23,681 48,521 48,520 45,000 River Ridge TIF 2,019,861 30,844 97,060 96,000 Lifetime Fitness TIF ]42,35] 741,843 1,155,220 140,000 COIC Improvement Fund 288 67 - 65,000 Irelan Place TIF 4,217 4,201 4,200 4,000 Sher Rings Road TIF 42,532 (75,969) 12,300 11,500 Shamrock Crossing TIF Fund 66,027 144,014 193,400 190,000 Bridge and High TIF Fund 113,763 113,690 113,760 113,000 Lublin Methodist Hospital TIF Fund 138,216 151,842 151,840 150,000 Kroger Centre TIF 250,508 284,788 294,630 290,000 Franp/Dublin Road TIF - - 200,000 - Delta Energy TIF 34,357 34,398 34,400 35,000 Bridge Street TIF 14,500,163 ],2]5,000 5,000,000 1,950,000 Vrable TIF 2,30,000 239,000 2,486,800 450,000 Ohio University TIF 1,010,000 1,000 - - West Innovaton TIF - 2,450,000 1,753,200 5,000 fuller TIF - 2,600,000 5,700,000 - Neste TIF - 22,963 39,400 38,000 Bridge Park TIF - 3,500,000 - - Innovaton TIF - - 4 5,000 Riviera TIF - - - 325,000 PERMENANT FUNDS Cemetery Perpetual Care 60,176 111,848 53,000 33,500 ENTERPRISE FUNDS Water 4,242,947 1,679,191 1,450,000 1,082,500 Water Tower Construction Fund 137 12 - - Sewer 4,316,680 4,858,148 2,360,000 2,280,000 Sewer Construction Fund 6 2,500,068 140 - Merdiandising 3,513 2,782 2,700 2,200 INTERNAL SERVICE FUNDS Employee Benefits Self Insurance 4,507,824 6,322,307 7,121,530 7,360,960 Worker's Compensation 53,758 104,110 55,000 100,000 FIDUCIARY FUNDS Convention and Visitors' Bureau 668,511 735,561 950,000 1,120,000 Other Agency 1,280,817 1,017,154 1,235,000 982,300 COIRS 2,906,311 57,885 237,950 263,600 SUBTOTAL 210,232,693 314,211,712 207,640,366 166,864,060 Less: Transfers & Advances (5,6]9,3]0) (93,740,050) (67,838,385) (36,646,950) TOTAL REVENUE 159.553.323 220.471b62 139201.981 130.217.110 2 -18 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Revenue Comparison - General Fund NONOPERATING REVENUE Transfers/Advances 3,085,000 24,060,000 11,938,677 3,730,000 TOTAL GENERAL FUND REVENUE $ 75,875,775 $ 96,342,589 $ 81,743,167 $ 71,748,990 2 -19 2014 2015 2016 2017 Actual Actual Estimate Budget TAXES Income Taxes $ 66,051,400 $ 65,838,948 $ 64,192,500 $ 63,550,575 INTERGOVERNMENTAL REVENUE Local Government 537,402 495,338 399,020 385,220 Estate Taxes 90,657 10,786 - - Cigarette Taxes 638 560 550 425 Liquor and Beer Permits 58,094 60,393 62,500 60,000 Grants -State & Federal - - 550 - Other 3,613 9,617 11,870 10,000 CHARGES FOR SERVICES General Fees and Charges 44,170 30,543 7,000 18,000 Sale of Fuel 1,452,577 1,102,641 815,000 800,000 Vehicle Maintenance Services 37,331 49,603 51,500 40,000 FINES,LICENSES AND PERMITS Fines and Forfeitures 271,575 316,813 315,000 310,000 Licenses and Permits 2,915,984 3,264,036 3,050,000 2,129,270 OTHER REVENUES Interest Income 359,763 426,390 324,000 325,000 Other 967,571 676,921 575,000 390,500 NONOPERATING REVENUE Transfers/Advances 3,085,000 24,060,000 11,938,677 3,730,000 TOTAL GENERAL FUND REVENUE $ 75,875,775 $ 96,342,589 $ 81,743,167 $ 71,748,990 2 -19 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Recap of 2017 Requests Total Budget Total Budget Total Budget By Fund By Fund Type Total GENERAL FUND City Council /Boards & Commissions $730,520 City Manager 1,329,635 Miscellaneous 2,114,032 Human Resources 2,021,654 Community Relations 1,882,200 Legal Services 1,750,000 Information Technology 4,819,895 Court Services 421,995 Records Management 154,310 Finance Office of the Director 1,622,165 Transfers /Advances 18,595,000 Miscellaneous 669,850 Taxation 4,532,430 Public Services Office of the Director 790,757 Solid Waste Management 3,254,020 Fleet Management 3,198,545 Engineering 3,759,440 Miscellaneous 360,000 Facilities Management 2,869,510 Development Office of the Director 317,095 Planning 2,264,055 Economic Development 4,782,095 Building Standards 1,908,645 Parks and Recreation Office of the Director 427,505 Park Operations 5,309,235 Horticulture 1,225,230 Forestry 1,069,650 Volunteer Resources 291,030 SPECIAL REVENUE FUNDS Street Maintenance and Repair Fund Street & Utilities Operations 3,352,455 Engineering 360,000 State Highway Improvements Fund Finance Misc - Transfers /Advances 225,000 Engineering 35,000 Cemetery Fund Cemetery 179,675 Recreation Fund Recreation 2,565,180 Community Recreation Center 4,073,010 Community Recreation Center - Facilities 1,304,480 Safety Fund Police 11,618,295 Communication 2,478,470 Swimming Pool Fund Dublin Municipal Pools 1,000,750 Permissive Tax Fund 0 Hotel /Motel Tax Fund Parks & Recreation 154,895 Events Administration 3,257,205 Taxation 1,006,450 Transfers /Advances 162,300 2-20 $72,470,498 $72,470,498 3,712,455 260,000 179,675 7,942,670 14,096,765 1,000,750 4,580,850 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Recap of 2017 Requests Finance Total Budget Total Budget Total Budget 1,853,995 By Fund By Fund Type Total SPECIAL REVENUE FUNDS (Continued) 2,604,030 Sewer Fund Education and Enforcement Fund 1,834,300 Street & Utilities Operations 928,705 Police 2,000 450,000 Engineering 717,055 2,000 Law Enforcement Trust Fund Sewer Construction Fund 0 Merchandising Fund Police 0 6,300 6,540,390 0 Mayor's Court Computer Fund Employee Benefits Self- Insurance Fund 8,029,775 Workers' Comp. Self- Insurance Fund Court Services 20,250 8,309,225 TRUST AND AGENGY FUNDS 20,250 Accrued Leave Reserve Fund Convention & Visitors' Bureau Fund 1,133,000 COIRS Finance 350,000 350,000 Wireless 9 -1 -1 System Police 80,000 80,000 32,225,415 DEBT SERVICE FUNDS General Obligation Debt Service Fund 11,744,150 Economic Development Bond Retirement 1,391,000 Special Assessment Bond Retirement Fund 129,100 13,264,250 CAPITAL PROJECTS FUNDS Capital Improvements Tax Fund 28,141,600 Capital Construction Fund 3,500,000 Parkland Acquisition Fund 411,100 Transfers /Advances 438,900 TIF Funds 16,287,250 48,778,850 ENTERPRISE FUNDS Finance 297,350 Street & Utilities Operations 452,685 Engineering 1,853,995 2,604,030 Sewer Fund Finance 1,834,300 Street & Utilities Operations 928,705 Fleet - Capital 450,000 Engineering 717,055 3,930,060 Sewer Construction Fund 0 Merchandising Fund Community Relations 6,300 6,540,390 INTERNAL SERVICE FUNDS Employee Benefits Self- Insurance Fund 8,029,775 Workers' Comp. Self- Insurance Fund 279,450 8,309,225 TRUST AND AGENGY FUNDS Agency Fund 1,174,550 Convention & Visitors' Bureau Fund 1,133,000 COIRS 262,500 2,570,050 $184,158,678 RECAP: Total Amount Budgeted 184,158,678 Less: Transfers / Advances - 36,646,950 Total Expenditures 147,511,728 2-21 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Expenditure and Budget Summary - General Fund GENERAL FUND City Council Boards & Commissions City Manager Miscellaneous Human Resources Community Relations Legal Services Information Technology Court Services Records Management Finance Office of the Director Procurement Transfers /Advances Miscellaneous Taxation Public Works Office of the Director Solid Waste Management Fleet Management Engineering Miscellaneous Facilities Management Development Office of the Director Planning Economic Development Building Standards Parks and Recreation Office of the Director Parks Operations Horticulture Forestry Volunteer Resources 2015 2016 2017 Actual Budget Budget $499,929 $ 660,920 $ 704,045 19,286 34,950 26,475 818,864 1,361,390 1,329,635 658,676 873,990 2,114,032 1,674,040 2,106,225 2,021,654 1,670,932 1,865,865 1,882,200 2,080,333 1,750,000 1,750,000 3,423,237 4,874,230 4,819,895 362,385 419,945 421,995 139,822 156,950 154,310 1,231,525 1,415,580 1,622,165 108,200 129,900 - 52,722,000 18,601,000 18,595,000 909,301 577,850 669,850 3,787,299 3,285,630 4,532,430 647,833 842,265 790,757 2,926,291 3,296,185 3,254,020 2,711,703 3,572,560 3,198,545 2,903,268 3,466,735 3,759,440 311,372 350,000 360,000 2,534,386 2,612,555 2,869,510 - 299,535 317,095 1,882,704 2,422,905 2,264,055 5,092,993 5,195,215 4,782,095 1,500,924 1,734,825 1,908,645 - 620,355 427,505 6,968,257 7,148,965 5,309,235 - 1,225,230 - 1,069,650 217,738 262,795 291,030 Total $ 97,803,299 $ 69,939,320 $ 72,470,498 2 -22 Z � E � E )LL E O F N N y U lo 0 lo U WN \ n j � w � D7 C LL Z U1 Q �v V w K x a V O 0 C h h of O h E.°i w .°i n m E N N O W W N N N N N N L O O O O N N .i ° O 2 ti N N O T E n v 3 e= p W 0 m0 0 h h 0 M 0 a M 0 O n n n o V V M M N p N N N N N N 2 '^ i M 0 0 O 0 O n N O N X m b N E F T T T O ^ m N N N N N N O ° m O O O O 0 0 N O b T N N M vl O m a O W Y O y T O VI 4 y V M M .i W N N N N N N O O M M N N 0 Y m m n T O T W W - e a a e o m y� N N N K K Vt C o b h vMi O N O N O W h M N N N P Ti M 0 N M O CL 10 b N M VI C N M T M y VI .i I� T Ci I� y V C m w w w w w w h h O O O O N M O M N O O b 0 O b T M E U w w w w w w w > ° 0 ° O O 0 ° � a 3 0 ° n O n O a m a N MN m N N N N N N V O N" h h O h T M C O V V O V M T N N V O O V N I� O V of O N M C ti Cf y N R O ^ W N O W h �o No a V V O vOf T V R M P P N O W .i N ei oz M N V m b N W b C C 0M M �Q N . 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E |)cm E c {� #�# ) ) {)kr! {| , §!) » !! _; ! w]} / / /\\ / ) ! \! #!!! po |§ f) y, \o � ( ,\ \�. ! \ \ \ \\�Wu w \ \\�{ y, ml ` `�( `�I { o` \ ( \ \ } \§ \ \ \ \ \\ \ \ `�� { ] ® »} } ) { }} )} ( 1 -m- }}}\ Imm { \ \ -E \ ( ,\ \�. ! \ \ \ \\�Wu w \ \\�{ y, \o � ! \ \ \ \\�Wu w � \ \\{ y! Im { \` ( �\ } { ) } } ® ®{ ®} } \ §§ / { \��` \ \ \j } } \ } o M— mm mmo CZ R m IS OZ OZ OZ ! \ \ \ \\�Wu w � \ \\{ y! \o � Imo 21olm-l- mom om ! \ \ \ \\�Wu w \ \\�{ y: 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO COMPARISON OF REVENUE AND EXPENDITURES' (Excludes TIF Funds /Construction Funds) 2017 Revenue - $118,513,610 1113,01 • Personal Services 35.8% • Other Expenses 43.2% • Capital Outlay 21.0% 'Amounts do not include Transfers or Advances • Income Tax 71.5% • Charges for Services 16.5% • Property Taxes 3.0% • Intergovernmental Revenue 2.4% • Fines, Licenses & Permits 2.2% Miscellaneous 1.3% • Hotel /Motel Tax 2.7% • Interest Income 0.4% 2017 Expenditures - $139,332,178 2 -29 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO 2017 Appropriations Summary by Expenditure Category - All Funds General Fund Special Revenue Funds Street Maintenance and Repair Fund Street and Utilities Operations Engineering State Highway Fund Engineering Recreation Fund Recreation Services Community Recreation Center Community Recreation Center Facilities Swimming Pool Fund Permissive Tax Fund Hotel /Motel Tax Fund Safety Fund Police Communication Wireless 9 -1 -1 Fund Educations and Enforcement Fund Law Enforcement Fund Mayor's Court Computer Fund Cemetery Fund Accrued Leave Reserve Fund Debt Service Funds General Obligation Debt Service Special Assessments Capital Projects Funds Capital Improvements Tax Fund Parkland Acquisition Fund Capital Improvement Construction TIF Funds Enterprise Funds Water Fund Streets and Utilities Finance Engineering Sewer Fund Streets and Utilities Finance Engineering Merchandise Fund Internal Service Funds Employee Benefits Self- Insurance Fund Worker's Compensation Self- Insurance Fund Fiduciary Funds Agency Fund Dublin Convention and Visitor's Bureau Fund COIRS Totals 134,730 7,895,045 - 279,450 8,029,775 279,450 - 1,174,550 - - 1,174,550 - 1,133,000 - - 1,133,000 262,500 262,500 $ 49,511,962 $ 64,809,291 $ 28,265,475 $ 41,571,950 $ 184,158,678 2 -30 Transfers/ Personal Services Other Expenses Capital Outlay Advances Total $ 25,823,947 $ 26,359,826 $ 1,691,725 $ 18,595,000 $ 72,470,498 2,330,540 1,014,115 7,800 - 3,352,455 - 346,500 13,500 - 360,000 - 35,000 225,000 260,000 1,644,910 907,270 13,000 - 2,565,180 2,720,640 1,180,120 172,250 - 4,073,010 555,980 544,500 204,000 - 1,304,480 622,120 323,630 55,000 - 1,000,750 757,115 3,613,485 47,500 162,750 4,580,850 11,169,795 373,500 75,000 - 11,618,295 2,437,670 37,300 3,500 - 2,478,470 - - - 80,000 80,000 2,000 - - - 2,000 1,750 18,500 - - 20,250 143,925 20,750 15,000 - 179,675 - 350,000 - - 350,000 - 11,744,150 - - 11,744,150 - 1,520,100 - - 1,520,100 - 39,000 22,565,000 5,537,600 28,141,600 - 26,100 385,000 438,900 850,000 - - - 3,500,000 3,500,000 - 2,164,550 1,090,000 13,032,700 16,287,250 154,785 296,400 1,500 - 452,685 - 297,350 - - 297,350 149,995 434,000 1,270,000 - 1,853,995 694,105 228,900 455,700 - 1,378,705 - 1,834,300 - - 1,834,300 167,955 349,100 200,000 - 717,055 - 6,300 - - 6,300 134,730 7,895,045 - 279,450 8,029,775 279,450 - 1,174,550 - - 1,174,550 - 1,133,000 - - 1,133,000 262,500 262,500 $ 49,511,962 $ 64,809,291 $ 28,265,475 $ 41,571,950 $ 184,158,678 2 -30 2017 OPERATING BUDGET -CITY OF DUBLIN, OHIO 2017 Appropriations Summary by Expenditure Category - General Fund 2 -31 Transfers/ Personal Services Other Expenses Capital Outlay Advances Total General Fund City Council $ 663,245 $ 40,800 - - 704,045 Boards and Commissions 25,725 750 - - 26,475 Office of the City Manager 1,053,425 276,210 - - 1,329,635 Human Resources 1,285,385 736,269 - - 2,021,654 Community Relations 984,450 895,250 2,500 1,882,200 Legal Services - 1,750,000 - - 1,750,000 Court Services 313,810 108,185 - - 421,995 Records Management 118,210 36,100 - - 154,310 Miscellaneous Account /Contingencii - 829,007 1,285,025 - 2,114,032 Information Technology 1,882,310 2,936,585 1,000 - 4,819,895 Finance - Office of the Director 1,369,465 252,700 - - 1,622,165 Taxation 678,885 3,853,545 - - 4,532,430 Miscellaneous Accounts - 669,850 - 555,000 1,224,850 Transfers - - - 18,040,000 18,040,000 Public Services Office of the Director 653,237 135,520 2,000 - 790,757 Solid Waste Management 771,850 2,477,045 5,125 - 3,254,020 Fleet Management 951,745 2,224,700 22,100 - 3,198,545 Engineering 3,012,550 741,890 5,000 - 3,759,440 Miscellaneous - 360,000 - - 360,000 Facilities Management 1,661,410 1,155,600 52,500 - 2,869,510 Parks and Recreation Office of the Director 410,035 17,470 - - 427,505 Parks Operations 3,660,265 1,555,020 93,950 - 5,309,235 Horticulture 911,480 201,150 112,600 - 1,225,230 Forestry 816,910 146,640 106,100 - 1,069,650 Volunteer Resources 240,730 50,300 - - 291,030 Development Office of the Director 315,595 1,500 - - 317,095 Planning 1,963,910 296,320 3,825 - 2,264,055 Economic Development 527,175 4,254,920 - - 4,782,095 Building Standards 1,552,145 356,500 - - 1,908,645 Totals $ 25,823,947 $ 26,359,826 $ 1,691,725 $ 18,595,000 $ 72,470,498 2 -31 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO DEBT ADMINISTRATION Dublin's infrastructure needs are met through a five -year Capital Improvements Program (CIP). Currently, the 2017 - 2021 CIP programs $173.87 million in new capital assets and infrastructure. Several capital projects in past years have been funded utilizing proceeds from long -term debt. The City's CIP document provides a summary of additional infrastructure needs anticipated to be funded with long -term debt. By policy, fifteen percent of income tax revenues are allocated for debt service. Based or existing debt, the annual debt service for income tax funded projects totals 4.9% of 2017 projected income tax revenues. $2,000 $1,800 $1,600 $1,400 $1,200 $1,000 $800 $600 $400 $200 Net Bonded General Obligation Debt per Capita as of December 31, 2015 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 In anticipation of a general obligation debt issuance that occurred in November 2016, the City received ratings from both Moody's Investors Service ("Moody's) and Fitch Ratings ("Fitch'). After completing a review that evaluated the City's existing financial condition, current developments and trends, and prospects for growth, Moody's and Fitch both assigned its highest ratings, "Aaa" and "AAA', respectively, to the City's bonds. In its report, Moody's stated the city's "financial profile is expected to remain strong due to conservative budgeting and a strong reserve policy." These ratings enable the City's debt to be issued at the lowest interest rates, resulting in reductions in future debt service payments. The City's diverse economic base, the City's history of operating surpluses and the continued use of that surplus to fund capital projects, and the City's continued long -term planning efforts will help maintain high credit ratings. The City's long -term debt outstanding as of December 31, 2016 will be $147.3 million. Of the total, approximately $3.4 million will be retired using revenues generated by the City's water system operations, $8.1 million will be retired using revenues generated by the City's sewer system operations, $540,000 will be retired through the collection of special assessments, $847,000 will be retired using property tax revenues, $601,000 will be retired using hotel /motel tax revenues, $237,500 will be retired using State Highway revenues and $58.8 million will be retired using service payments in lieu of taxes from tax increment financing districts. The remaining $74.8 million, or about 51 %, will be 2 -32 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO DEBT SERVICE SCHEDULE Reflects Debt as of 12/31/16 Date 2017 Of Original O/S Principal Interest Issue Amount Principal Pavment Pavment Unvoted Bonds (G.O (3) Upper Scioto West Branch (OWDA) 1/1/99 19,716,717 $ 1,942,035 $ 1,280,881 $ 48,754 (1) Avery- Muirfeld Interchange 9/1/99 8,316,788 1,675,000 545,000 30,775 (4) Rings Road Improvements (TIF) 12/1/00 3,535,000 1,014,957 235,043 39,847 (6) Arts Facility Acquisition 12/1/00 1,360,000 385,684 89,316 15,142 (6) Arts Facility Renovation 12/1/00 755,000 215,171 49,829 8,447 (4) Perimeter Drive Extension (TIF) 12/1/00 3,940,000 1,132,693 262,308 44,469 (4) Emerald Parkway -Phase 7A (TIF) 12/1/00 2,020,000 576,495 133,504 22,633 (1) Service Center 12/1/01 3,675,000 1,159,937 231,987 44,611 (1) Municipal Pool South (OMB) 4/14/04 2,986,000 1,548,000 146,000 71,241 (4) Industrial Pkwy /SR 161 Improvements 1/7/14 8,210,000 6,870,000 450,000 208,356 (2) Darree Fields Water Tower 1/7/14 1,710,000 1,430,000 95,000 43,338 (3) Sanitary Sewer Lining 1/7/14 1,880,000 1,575,000 105,000 47,825 (1) LED Street Lights 10/2/12 2,185,000 1,450,000 225,000 36,775 (2) Dublin Road Water Tower 10/2/12 2,360,000 1,985,000 100,000 58,963 (3) Sewer Lining & Repairs 10/2/12 2,540,000 2,135,000 105,000 63,425 (4) Emerald Parkway Phase 8 12/17/13 5,420,000 5,405,000 5,000 177,625 (4) Emerald Parkway Phase 8 1/7/14 1,580,000 770,000 280,000 16,850 (4) Bridge Street - Land Acquisition 12/17/13 4,435,000 4,420,000 5,000 145,000 (4) Bridge Street - Land Acquisition 1/7/14 1,265,000 610,000 230,000 13,263 (4) 270/33 Interchange (Design, ROW) 1/7/14 9,000,000 6,475,000 865,000 172,725 (1) Justice Center Improvements 9/30/15 10,600,000 10,290,000 385,000 395,644 (3) Sewer Lining & Repairs 9/30/15 2,500,000 2,425,000 90,000 93,269 (1) BSD Transportation (Riverside Dr /161 /Park) 9/30/15 25,000,000 24,275,000 910,000 933,275 (4) BSD Transportation (Bridge Park) 9/30/15 11,100,000 11,100,000 415,000 426,681 (1) BSD Parking Structures (Tax- Exempt) 10/28/15 16,000,000 16,000,000 0 718,231 (1) BSD Parking Structures (Taxable) 10/28/15 16,000,000 16,000,000 0 672,675 (4) 270/33 Interchange (Construction) (SIB) 2/10/15 10,010,000 9,812,642 403,643 1,019,083 (8) Dublin Road /Glick Road Improvements (OPWC) 7/1/14 250,000 237,500 25,000 0 132,915,114 7,667,510 5,568,920 Unvoted Special Assessment Bonds (7) Ballantrae (2001) 12/1/01 1,700,000 540,063 108,013 20,771 540,063 108,013 20,771 Voted Bonds(G.O.) (1) Recreation Center expansion 10/15/98 3,998,000 437,000 252,000 16,093 (1) Emerald Parkway Bridge 10/15/98 7,518,000 513,000 513,000 20,520 (4) Woerner - Temple Road 12/1/00 5,555,000 1,258,000 401,000 48,263 (1) Emerald Parkway Overpass - Phase 7 12/1/00 6,565,000 1,495,000 477,000 57,355 (5) Coffman Park Expansion 12/1/00 3,135,000 847,000 207,000 31,820 4,550,000 1,850,000 174,050 Total Debt Payments 138,005,177 9,625,523 5,763,740 (1) Supported by income tax revenue $ 74,842,937 $ 3,684,987 $ 2,997,194 (2) Supported by Water Fund revenue 3,415,000 195,000 102,300 (3) Supported by Sewer Fund revenue 8,077,035 1,580,881 253,273 (4) Supported by TIF revenue 49,444,787 3,685,498 2,334,794 (5) Supported by property tax revenue 847,000 207,000 31,820 (6) Supported by hotel /motel tax revenue 600,855 139,145 23,589 (7) Supported by special assessment revenue 540,063 108,013 20,771 (8) Supported by State Highway Fund revenue 237,500 25,000 - 2 -33 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO DEBT SERVICE SCHEDULE Reflects Debt as of 12/31/16 Date 2017 Of Original 0/S Principal Interest Issue Amount Principal Pavment Pavment Unvoted Bonds (G.0 Upper Scioto West Branch (OWDA) 1/1/99 19,716,717 $ 1,942,035 $ 1,280,881 $ 48,754 Avery- Muirfield Interchange 9/1/99 8,316,788 1,675,000 545,000 30,775 Rings Road Improvements (TIF) 12/1/00 3,535,000 1,014,957 235,043 39,847 Arts Facility Acquisition 12/1/00 1,360,000 385,684 89,316 15,142 Arts Facility Renovation 12/1/00 755,000 215,171 49,829 8,447 Perimeter Drive Extension (TIF) 12/1/00 3,940,000 1,132,693 262,308 44,469 Emerald Parkway -Phase 7A (TIF) 12/1/00 2,020,000 576,495 133,504 22,633 Service Center 12/1/01 3,675,000 1,159,937 231,987 44,611 Municipal Pool South (OMB) 4/14/04 2,986,000 1,548,000 146,000 71,241 Industrial Pkwy /SR 161 Improvements 1/7/14 8,210,000 6,870,000 450,000 208,356 Darree Fields Water Tower 1/7/14 1,710,000 1,430,000 95,000 43,338 Sanitary Sewer Lining 1/7/14 1,880,000 1,575,000 105,000 47,825 LED Street Lights 10/2/12 2,185,000 1,450,000 225,000 36,775 Dublin Road Water Tower 10/2/12 2,360,000 1,985,000 100,000 58,963 Sewer Lining & Repairs 10/2/12 2,540,000 2,135,000 105,000 63,425 Emerald Parkway Phase 8 12/17/13 5,420,000 5,405,000 5,000 177,625 Emerald Parkway Phase 8 1/7/14 1,580,000 770,000 280,000 16,850 Bridge Street - Land Acquisition 12/17/13 4,435,000 4,420,000 5,000 145,000 Bridge Street - Land Acquisition 1/7/14 1,265,000 610,000 230,000 13,263 270/33 Interchange (Design, ROW) 1/7/14 9,000,000 6,475,000 865,000 172,725 Justice Center Improvements 9/30/15 10,600,000 10,290,000 385,000 395,644 Sewer Lining & Repairs 9/30/15 2,500,000 2,425,000 90,000 93,269 BSD Transportation (Riverside Dr /161 /Park) 9/30/15 25,000,000 24,275,000 910,000 933,275 BSD Transportation (Bridge Park) 9/30/15 11,100,000 11,100,000 415,000 426,681 BSD Parking Structures (Tax- Exempt) 10/28/15 16,000,000 16,000,000 0 718,231 BSD Parking Structures (Taxable) 10/28/15 16,000,000 16,000,000 0 672,675 270/33 Interchange (Construction) (SIB) 2/10/15 10,010,000 9,812,642 403,643 1,019,083 Dublin Road /Glick Road Improvements (OPWC) 7/1/14 250,000 237,500 25,000 0 BSD Transportation (John Shields Parkway II) 12/6/16 9,325,000 9,325,000 345,000 284,345 142,240,114 8,012,510 5,853,265 Unvoted Special Assessment Bonds (7) Ballantrae (2001) 12/1/01 1,700,000 540,063 108,013 20,771 540,063 108,013 20,771 Voted Bonds (G.O.) (1) Recreation Center expansion 10/15/98 3,998,000 437,000 252,000 16,093 (1) Emerald Parkway Bridge 10/15/98 7,518,000 513,000 513,000 20,520 (4) Woerner - Temple Road 12/1/00 5,555,000 1,258,000 401,000 48,263 (1) Emerald Parkway Overpass - Phase 7 12/1/00 6,565,000 1,495,000 477,000 57,355 (5) Coffman Park Expansion 12/1/00 3,135,000 847,000 207,000 31,820 4,550,000 1,850,000 174,050 Total Debt Payments 147,330,177 9,970,523 6,048,086 (1) Supported by income tax revenue $ 74,842,937 $ 3,684,987 $ 2,997,194 (2) Supported by Water Fund revenue 3,415,000 195,000 102,300 (3) Supported by Sewer Fund revenue 8,077,035 1,580,881 253,273 (4) Supported by TIF revenue 58,769,787 3,685,498 2,334,794 (5) Supported by property tax revenue 847,000 207,000 31,820 (6) Supported by hotel /motel tax revenue 600,855 139,145 23,589 (7) Supported by special assessment revenue 540,063 108,013 20,771 (8) Supported by State Highway Fund revenue 237,500 25,000 - 2 -34 w m 0 m a T C 3 a 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO City Council STATEMENT OF FUNCTIONS All powers of the City permitted by the Revised Charter, the Constitution and the laws of the State of Ohio are vested in Council. Council provides for the exercise of all City powers and for the performance of all duties and obligations imposed on the City by law, through the adoption of legislation. City Council's responsibilities include reviewing, deliberating, and approving legislation as prescribed by the Revised Charter and the laws of the State of Ohio applicable to municipalities. City Council establishes goals and long -range policies for the City. Council is composed of seven members who serve four -year terms. Three are nominated and elected by the electors of the City at large and four are nominated and elected by the electors of each of the four Council wards. All candidates for City Council must be residents of Dublin for one year prior to filing a petition of candidacy. Council members must be residents of the City of Dublin throughout their term of office. Ward Council members must be residents of the ward which they represent at the time they file for office and during their entire term of office. City Council elects a Mayor and Vice Mayor to serve two -year terms. The Mayor presides over all City Council meetings. The Vice Mayor performs these duties in the absence of the Mayor. The Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council is an officer of the City and provides notice of Council meetings to its members and the public, keeps the minutes of Council's proceedings and performs other duties as provided by the Revised Charter or by Council. OBJECTIVES AND ACTIVITIES • To establish goals for the community to be implemented by staff and /or City Council. • To set policy in a clear and consistent manner in order to provide a framework for administrative implementation. • To continue to be responsive to the needs and expectations of the citizens of Dublin. PERSONNEL DATA POSITION TITLE Mayor Vice Mayor Council Member Clerk of Council Deputy Clerk of Council TOTAL NOTES & ADJUSTMENTS: 2016 2017 NT NUMBER ADOPTED 2 2 10 10 City Council 3 -1 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 50 City Council Personal Services 701100 Salaries/Wages 265,193 316,725 315,725 325,390 701103 Overtime Wages 5,370 4,610 9,610 5,000 701201 Employee Benefits 140,127 245,515 241,515 263,855 702000 Training/Travel 15,883 30,500 30,500 30,500 703100 Meeting Expenses 1,775 2,500 3,250 2,500 703101 Ceremonial Functions Expense 35,260 20,260 31,760 24,000 703201 Long Term Strategic Plan 5,150 12,000 11,250 12,000 Personal Services Total: 468,756 632,110 643,610 663,245 Contractual Services 713004 Other Professional Services 12,311 16,000 16,000 16,000 715002 Advertising 12,975 3,000 8,441 15,000 716000 Memberships /Subscriptions 735 1,810 1,810 1,800 Contractual Services Total: 26,021 20,810 26,251 32,800 Supplies 721001 Office Supplies 5,151 8,000 8,000 8,000 Supplies Total: 5,151 8,000 8,000 8,000 City Council Total: 499,929 660,920 677,861 704,045 General Fund Total: 499,929 660,920 677,861 704,045 3 -2 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 50 City Council Boards and Commissions Personal Services 701100 Salaries/Wages 8,100 8,400 8,400 8,400 701201 Employee Benefits 1,066 1,300 1,300 1,325 702000 Training/Travel 10,120 23,500 23,500 15,000 703100 Meeting Expenses 0 1,000 1,000 1,000 Personal Services Total: 19,286 34,200 34,200 25,725 Contractual Services 716000 Memberships /Subscriptions 0 750 750 750 Contractual Services Total: 0 750 750 750 City Council Total: 19,286 34,950 34,950 26,475 General Fund Total: 19,286 34,950 34,950 26,475 3 -3 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO City Council Boards and Commissions BUDGET SUMMARY 10110510 • Account 701100 provides funding for the salaries /wages of Council Members and staff reflected under Personnel Data. • Account 701201 includes funding for benefits, including health insurance contributions for City Council Members, the Clerk of Council and Deputy Clerks of Council. • Account 702000 includes funding for travel and training for Council Members and certification - related training for the Clerk of Council and Deputy Clerks of Council. • Account 703201 provides funding for long -term strategic planning workshops, and Council retreat(s). • Account 703101 includes funding for citywide ceremonial functions, which are reviewed and approved by the Mayor and the City Manager. These include the annual board and commission member recognition event hosted by City Council; Memorial Tournament badges for Council Members; flowers, memorial donations, and special occasion recognition. Account 713004 provides funding for codification services. Account 715002 provides funding for advertising expenses related to publication in local newspapers of the annual meeting schedule and Council candidate campaign finance reports. This Account also includes funding to record annexation documents with the county and state. 10110520 • Account 701100 provides funding for salaries /wages of seven Planning and Zoning Commission Members. • Account 702000 provides funding, as authorized by Council, of travel and training for Planning and Zoning Commission Members and funding for orientation and training for all Board and Commission Members. • Account 703100 provides funding for expenses related to meetings sponsored by various City advisory boards, commissions, committees and task forces. • Account 716000 provides funding for American Planning Association (APA) memberships. City Council 3 -4 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager STATEMENT OF FUNCTIONS The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged with the responsibility for the administration of all municipal affairs as empowered by the Revised Charter of the City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City Manager's primary responsibilities include: directing and supervising the administration of all departments and functions of the City; attending all Council meetings; ensuring that all laws, Revised Charter provisions, and ordinances and resolutions of Council are faithfully executed; preparing the annual budget and capital improvements program; publishing an annual report of the financial and administrative activities of the City; and executing, on behalf of the City, all contracts and agreements. • To implement goals established by City Council. • To provide leadership and direction for staff. • To be responsive to needs of the community and to advise citizenry regarding the structure and activities of the City organization. • To facilitate citizen involvement and requests for service. • To provide leadership in sustainable municipal services. PERSONNEL DATA POSITION TITLE City Manager Assistant City Manager Senior Project Manager Management Assistant Executive Administrative Professional Administrative Support 1 TOTAL PART - TIME /SEASONAL STAFF Director of Strategic Initiatives /Special Projects Intern (ICF)(1) Intern TOTAL 2016 2017 CURRENT NUMBER ADOPTED 1 1 1 1 1 1 1 1 1 6 0 1 2 NOTES AND ADJUSTMENTS: (1) Requesting an Intelligent Community Forum (ICF) intern part -time. 1 6 1 3 City Manager 3 -5 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 10 City Manager Personal Services 701100 Salaries/Wages 601,970 717,905 717,905 745,930 701103 Overtime Wages 140 500 2,500 3,000 701104 Other Wages 0 22,125 20,125 32,125 701201 Employee Benefits 169,981 247,555 247,555 238,620 702000 Training/Travel 18,432 18,000 17,339 14,000 703100 Meeting Expenses 5,593 6,750 6,750 6,750 703202 Staff Goal Setting 642 2,500 8,500 13,000 Personal Services Total: 796,758 1,015,335 1,020,674 1,053,425 Contractual Services 713004 Other Professional Services 0 182,500 182,500 0 715003 Printing and Reproductions 0 250 0 0 716000 Memberships /Subscriptions 3,030 8,205 8,005 8,210 Contractual Services Total: 3,030 190,955 190,505 8,210 Supplies 721001 Office Supplies 2,700 2,500 3,010 3,100 Supplies Total: 2,700 2,500 3,010 3,100 Capital Outlay 734002 Tools 0 200 200 0 Capital Outlay Total: 0 200 200 0 Other Charges and Ex 751003 Special Projects /Programs 16,376 152,400 149,400 264,900 Other Charges and Ex Total: 16,376 152,400 149,400 264,900 City Manager Total: 818,864 1,361,390 1,363,789 1,329,635 General Fund Total: 818,864 1,361,390 1,363,789 1,329,635 3 -6 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager BUDGET SUMMARY: 10110110 • Account 701100 provides funding for the full -time staffing reflected under Personnel Data. • Account 701104 provides funding for part -time (Intern) staff. • Account 702000 provides funding for training and travel for OCM Office. • Account 703100 provides funding for external and internal meetings sponsored by the City. This may include food, beverages, and any necessary supplies for meetings with City Council, staff retreats, forums, etc. • Account 703202 provides funding for a management staff goal setting meeting. • Account 713004 provides funding for various fiber related services in 2016 which have been moved to the Information Technology budget for 2017. • Account 716000 provides funding for staffs membership to organizations such as International City /County Management Association (ICMA) and Ohio City /County Management Association (OCMA). • Account 721001 provides office supplies /printing /courier services. • Account 751003 provides funding for projects such as the Citizens Academy, ICF Institute, the LEAN Program, Aquarian Consulting, PRV Consulting, Mid America Japan Conf, Ireland Sister City, Delegation visits City Manager 3 -7 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 3 -8 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Miscellaneous Accounts / Contingencies STATEMENT OF FUNCTIONS: These are miscellaneous accounts within the General Fund which are not directly related to the operational costs of a specific function. The functional "supervision" of these accounts is provided by the Office of the City Manager. Funds are appropriated to the contingency account to be held for any unforeseen expenses during the current fiscal year. The expenditures are required to be approved by the City Manager. Misc Accts 3 -9 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 10 City Manager Miscellaneous Contractual Services 713004 Other Professional Services 146,000 168,000 173,000 168,000 714006 Workers' Compensation 100,000 150,000 150,000 100,000 716000 Memberships /Subscriptions 48,565 64,420 64,420 68,257 719001 County Wide Disaster Sery 60,413 59,320 59,460 60,500 Contractual Services Total: 354,978 441,740 446,880 396,757 Capital Outlay 735001 Cap Impr Land and Land Impr 0 0 3,221,300 1,285,025 Capital Outlay Total: 0 0 3,221,300 1,285,025 Other Charges and Ex 751015 Leadership Dublin 10,000 10,000 10,000 10,000 754002 Grants /Community Ong 152,996 272,250 295,772 272,250 756002 Contingencies 140,702 150,000 170,287 150,000 Other Charges and Ex Total: 303,698 432,250 476,059 432,250 City Manager Total: 658,676 873,990 4,144,239 2,114,032 General Fund Total: 658,676 873,990 4,144,239 2,114,032 3 -10 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Miscellaneous Accounts / Contingencies BUDGET SUMMARY: 10110190 • Account 713004 provides funding for federal and state lobbying efforts. • Account 714006 provides funding for the City's self- insured workers' compensation program. This amount reflects the Citys program costs including claims, third party administration and excess loss coverage. • Account 716000 includes funds for memberships /subscriptions to the Ohio Municipal League, the National League of Cities, dues to the Mid -Ohio Regional Planning Commission, and any other citywide memberships /subscriptions. • Account 719001 provides funding to the Franklin County Emergency Management Agency (FEMA) for the countywide disaster services program. • Account 754002 provides funding for the Dublin Counseling Center (Syntero), the Beautify Your Neighborhood Grant Program and the Historic Dublin parking lot lease at the Dublin Community Church. The funding amount for the Dublin Counseling Center is $131,250, plus $75,000 additional for senior /aging -in -place programming, plus an additional $10,000 for drug /alcohol abuse prevention programming for a total of $216,250. The Beautify Your Neighborhood Grant Program Funding remains at the same funding level, $32,000, as last year. Funding for the Historic Dublin parking lot lease is $24,000. • Account 756002 provides funding for unanticipated expenditures that may occur throughout the year. 10180190 • Account 735001 provides funding for the annual payment on the Rings Road Farm purchase. Misc Accts 3 -11 12/05/16 THIS PAGE LEFT SLAW IMEMIGAI4LLV City of I blin OHIO, USA 3 12 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Human Resources STATEMENT OF FUNCTIONS Human Resources is an engaged team of professionals who work in partnership with managers, their teams, and individual employees to sustain a talented, diverse workforce, foster a culture of health, safety, and productivity and provide innovative, collaborative business solutions that contribute to the strategic goals of the City. Human Resources provides leadership and direction to the organization in all functional areas of human resources management including recruitment & selection; classification & compensation; performance management; wage & salary administration; benefits administration; labor /employee relations; policy analysis /development; and organizational analysis /development. Human Resources also provides leadership and direction to the organization in risk management and occupational safety & health. OBJECTIVES & ACTIVITIES • To develop and administer recruitment /selection processes based on a competency -based strategy; partnering with all work units in the selection of high quality candidates. • To provide leadership in developing and implementing benefit and health management strategies (i.e. Health Savings Accounts, Health Reimbursement Accounts, Healthy by Choice Plus Program); evaluate medical benefits and HBC Plus program effectiveness for future potential plan design modifications. • To provide leadership and direction in the administration of classification & compensation systems, ensuring that managers are effectively trained in administration of systems. • To provide leadership and direction in administration of performance management system; ensure managers are trained in administration of system; provide direction to managers in the development of meaningful performance objectives for their employees. • To develop, implement, and administer professional development programs that focus on skill /competency development. • To develop, implement, and administer a staff technology program that focuses on technical skills for staff to effectively use technology tools that are pertinent to their job. • To maintain a City -wide customer service training program that reinforces the Dublin Brand. • To administer labor relations functions, including collective bargaining, contract administration, and grievance arbitration processes; conduct negotiations for successor collective bargaining agreements. • To lead the organization in workforce planning and succession /talent management efforts to help ensure the sustained success of the organization in the future. • To administer property & casualty insurance, risk management, and occupational safety & health programs. • To administer the City's self- insured Workers Compensation Program. PERSONNEL DATA 2016 2017 POSITION TITLE CURRENT NUMBER ADOPTED Director, Human Resources 1 1 Human Resource Manager 1 1 Benefits Administrator (1) .25 .25 Human Resource Specialist 3 3 Human Resource (Wellness) Coordinator (2) .5 .5 Safety Administrator /Risk Manager 1 1 Risk Management Assistant 1 1 Administrative Support 2 1 1 Talent Development Manager 1 1 TOTAL 9.75 9.75 PERMANENT PART -TIME Human Resources Coordinator (2) .5 .5 TOTAL .5 .5 NOTES AND ADJUSTMENTS: (1) The Benefits Administrator position is allocated twenty -five percent (25 %) to this budget and seventy -five percent (75 %) to the Employee Benefits Self- Insurance Fund. (2) Funding fifty percent of the Human Resources (Wellness) Coordinator from this Account allows for a Permanent Part Time Human Resources Coordinator to process seasonal hires. The other fifty percent (50 %) of the Human Resources (Wellness) Coordinator is funded in the Internal Service /Employee Benefits budget. Human Resources 3 -13 12/05/16 2017 Operating Budget - City of Dublin, Ohio Personal Services Total: 975,420 2015 2016 2016 2017 Actual Budget Revised Budget Department 157,055 171,210 124,779 713005 Misc. Contract. Serv. 16,283 Budget 101 General Fund 24,135 714001 Insurance and Bonding 489,598 500,910 507,131 10 City Manager 714009 Insurance Claims Paid 11,290 10,000 10,000 10,000 Human Resources 31,147 19,250 19,250 19,250 715003 Printing and Reproductions Personal Services 3,000 3,000 3,000 716000 Memberships /Subscriptions 7,078 701100 Salaries/Wages 650,709 787,410 766,384 803,710 701103 Overtime Wages 202 8,000 73 500 701104 Other Wages 0 0 28,953 0 701105 Short Term Disability 1,957 0 0 0 701201 Employee Benefits 258,550 368,290 368,290 248,325 701204 Uniforms and Clothing 0 2,000 2,000 2,000 701206 Employee Training and Developm 25,353 114,750 144,750 142,050 701207 Tuition Reimbursement 22,823 50,000 65,471 50,000 702000 Training/Travel 8,341 21,300 21,300 30,300 702001 Reimbursable Business Expense 4,223 3,500 3,500 3,500 703100 Meeting Expenses 3,263 5,000 5,000 5,000 Personal Services Total: 975,420 1,360,250 1,405,721 1,285,385 Contractual Services 713004 Other Professional Services 121,455 157,055 171,210 124,779 713005 Misc. Contract. Serv. 16,283 24,135 25,063 24,135 714001 Insurance and Bonding 489,598 500,910 507,131 499,845 714009 Insurance Claims Paid 11,290 10,000 10,000 10,000 715002 Advertising 31,147 19,250 19,250 19,250 715003 Printing and Reproductions 744 3,000 3,000 3,000 716000 Memberships /Subscriptions 7,078 6,500 6,500 10,000 Contractual Services Total: 677,594 720,850 742,154 691,009 Supplies 721001 Office Supplies 6,723 8,145 9,022 11,125 724003 Equipment Maintenance 0 180 180 180 Supplies Total: 6,723 8,325 9,202 11,305 Other Charges and Ex 751003 Special Projects /Programs 0 300 300 300 751005 Risk Mgt. /Safety Programs 13,643 11,500 13,090 28,655 751017 Employee Awards Program 660 5,000 5,000 5,000 Other Charges and Ex Total: 14,303 16,800 18,390 33,955 City Manager Total: 1,674,040 2,106,225 2,175,467 2,021,654 General Fund Total: 1,674,040 2,106,225 2,175,467 2,021,654 3 -14 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Human Resources BUDGET SUMMARY: 10110120 • Account 701100 provides funding for the staffing reflected under Personnel Data. • Account 701206 provides funding for a City -wide Drug -free Workplace Training for employees, a City- wide staff Technology Development program, an Ohio University Essentials of Supervision Training program (Dublin Leadership Academy), and an Ohio University School of Leadership and Public Affairs program focused on Strategic, Operation Leadership for the City Manager and Directors, Training on the Use of NEOGOV software for position advertising /recruitment and Lominger software used to determine competencies /position descriptions. • Account 701207 provides funding for the organization -wide tuition reimbursement program. • Account 702000 provides funding for training seminars and conferences for the Human Resources and Risk Management staff. • Account 713004 provides funding for various employment screening and assessment services, i.e. criminal record checks, driving record checks, sexual offender checks, drug tests, medical examinations, and polygraphs and psychological evaluations for police officer candidates. • Account 714001 provides funding for the City's contribution to the Central Ohio Risk Management Association (CORMA) self- insured loss fund, for stop loss premiums for the coverage period of October 1, 2017 to October 1, 2018, and for cyber coverage. • Account 715002 provides funding for recruitment announcements in newspapers, professional /trade journals and publications, and on various websites. • Account 713005 includes funding for the City's Employee Assistance Program (EAP) and the maintenance fees for the City's on -line employment application program. • Account 751017 funds employee service awards. • Account 751005 provides funding for employee safety programs, some of which are mandated by state safety regulations. Human Resources 3 -15 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Human Resources Performance Measures: Dublin's Healthy by Choice Wellness Program is a driving factor in keeping healthcare costs low and steady over the years. In 2015 the city had a 98.3% participation rate with our wellness program. Out of 355 employees on the City's health insurance plan 349 participated in wellness activities such as health screenings, preventive care exams, over 30 Healthy by Choice classes, small group fitness programs, yoga, employee Olympics, and much more. The increased participation and awareness of a healthy lifestyle resulted in 55% of our members at low risk. Low risk is anyone who has zero to two risk factors such as blood pressure, stress, or smoking. The City's continued focus on wellness and preventive care led to a decrease in inpatient admissions which saved the health plan $1,284,112 in 2015. Several major clinical diagnosis such as cancer, circulatory, and respiratory also had significant decreases in cost to the health plan. City of Dublin's preventive care utilization is above the industry norm in all categories and have increased over the prior year in most categories. 100% 90% 80% 70% 60% 50% 40% 30% 24 %24% 20% L" 10% 0% Preventive Care Utilization 36% 31% — 32% 50% 39% d 68% 64% Colon Cancer Cervical Cancer Breast Cancer Cholesterol Screening Wellness Exam Screening Screening Screening ■UHCNorm 02014 02015 Employee and spouse engagement in the Healthy by Choice wellness program has had a significant positive impact on the City's claim's cost. The continued focus on preventive care and education will increase our trend of healthy members and at least maintain, if not improve, overall claims costs. Human Resources 3 -16 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Community Relations STATEMENT OF FUNCTIONS Community Relations serves as the full service communication counseling, in -house marketing and creative agency for 25+ City departments /divisions. Community Relations' primary functions are communications, media relations, social /digital media, brand alignment, multi -media productions, public affairs and engagement with employees, residents, key stakeholders and other priority audiences. OBJECTIVES /ACTIVITIES • Produce and manage seven digital properties /websites: City of Dublin, DubNet, Dublin Irish Festival, Bridge Street District, Economic Development, 270 -33 Interchange and ICF Global Institute. • Manage social media platforms through strategic messaging, images, video, 24/7 monitoring, measurement, analysis and optimization. • Support HR with the City's employee communications, engagement and recognition programs. • Manage a proactive media relations strategy that is fueled by citywide opportunities and issues and supported by key relationships, a robust online newsroom and proactive social media efforts. • Incorporate video production and messaging into citywide strategic communication efforts; manage video on demand and Dublin's cable TV station with rich content including Council meetings, short video features, public service announcements and special features. • Support economic development focused marketing strategies and media buying aligned with regional efforts to attract, retain and grow business in Dublin. • Manage and optimize brand alignment to create consistent, relevant and distinctive representations of the City through visual identity, messaging, marketing, tone and personnel. • Support Dublin and Washington Township public safety efforts and initiatives through emergency and critical incident response as well as media and public information management; NIMS certified. • Conduct, analyze and promote public opinion, citizen satisfaction and benchmarking surveys. • Coordinate the Neighborhood Leaders Meeting • Leverage the international platform of the Memorial Tournament to enhance relationships with local and global key stakeholders including media, elected officials, community leaders and international delegates to advance economic development, relationship building and community recognition efforts. • Facilitate the annual public affairs agenda. • Supports the City's efforts with the DCVB, Chamber, Schools, DAC as well as Experience Columbus, Columbus 2020, ODOT and MORK to market Dublin and elevate awareness of our significance in the region. • Research and prepare columns, speeches and talking points for City Manager, Directors and other key officials. Coordinate informational and media recognition /marketing events including State of the City Address. PERSONNEL DATA POSITION TITLE Director, Community Relations Public Affairs Officer Senior Public Information Officer Public Information Officer Website Administrator Website Developer Administrative Support 3 TOTAL PART - TIME /SEASONAL STAFF Communications Interns TOTAL NOTES & ADJUSTMENTS: 2016 2017 CURRENT NUMBER ADOPTED 1 1 13 2 2 Community Relations 3 -17 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 10 City Manager Community Relations Personal Services 701100 Salaries/Wages 533,998 620,595 620,595 644,945 701103 Overtime Wages 5,287 4,500 4,500 4,500 701104 Other Wages 34,288 30,000 30,000 30,000 701105 Short Term Disability 3,463 0 0 0 701201 Employee Benefits 229,737 292,320 292,320 284,105 701204 Uniforms and Clothing 1,456 1,200 1,200 1,400 702000 Training/Travel 12,178 10,250 10,250 15,250 703100 Meeting Expenses 3,522 5,050 5,050 4,250 Personal Services Total: 823,929 963,915 963,915 984,450 Contractual Services 713004 Other Professional Services 402,139 390,150 430,001 342,325 713005 Misc. Contract. Serv. 1,962 2,200 2,200 0 715001 Communications 67 500 500 500 715002 Advertising 34,954 23,000 23,000 23,000 715003 Printing and Reproductions 12,092 20,000 20,000 20,000 716000 Memberships /Subscriptions 2,533 4,700 4,700 3,025 Contractual Services Total: 453,746 440,550 480,401 388,850 Supplies 721001 Office Supplies 5,032 5,000 5,000 3,000 721002 Operating Supplies 16,263 7,000 7,000 16,500 724003 Equipment Maintenance 50 1,000 1,000 1,000 Supplies Total: 21,345 13,000 13,000 20,500 Capital Outlay 734002 Tools 2,031 2,500 2,500 2,500 Capital Outlay Total: 2,031 2,500 2,500 2,500 Other Charges and Ex 751003 Special Projects /Programs 157,405 202,000 232,918 238,000 751012 Promotional Programs 212,475 243,900 243,900 247,900 Other Charges and Ex Total: 369,880 445,900 476,818 485,900 City Manager Total: 1,670,932 1,865,865 1,936,634 1,882,200 General Fund Total: 1,670,932 1,865,865 1,936,634 1,882,200 3 -18 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Community Relations Budget Summary: 10110130 • Account 701100 provides funding for staffing reflected under Personnel Data. • Account 701103 provides funding of overtime for events, meetings and special projects. • Account 701104 other wages provides funding for interns. • Account 701204 provides funding for uniforms for critical incident response and ceremonial observances and for the employee communication /engagement team. • Account 702000 provides funding for staff professional development. • Account 703100 provides funding for the Experience Columbus annual meeting, professional association meetings, business engagement meetings, City employee engagement communication meetings. • Account 715001 provides funding for courier services. • Account 713004 includes funding for videography — creative, production, on -air talent; scripting /writing; graphic design; photography; social media strategy; survey data analysis and integration; brand alignment; Dublin Life magazine and special inserts; digital media support — enews, web enhancement; web page hosting; photo hosting /digital library; media analytics and measurement. • Account 724003 provides funding for equipment maintenance for 1610 AM and DTV. • Account 715002 provides funding for citywide marketing and advertising through traditional, digital and social media. • Account 715003 provides funding for printing the annual report, marketing materials, survey report, citywide material. • Account 713005 provides funding for award entries, as well as sales tax and credit card fees for history books and merchandise sales. • Account 716000 provides funding for professional association memberships, newspapers, AP style guide. • Account 721001provides funding for office supplies. • Account 721002 provides funding for pennants and banners. • Account 734002 provides funding for video and DTV equipment. • Account 751003 includes funding for Bridge Street District and 270 -33 communication and creative support; employee communication, engagement and recognition program; director receptions; Neighborhood Leadership Initiative - block party supplies and annual meetings; State of the City Address; sponsorship and promotional support for Dr. Martin Luther King Jr. Day, Central Ohio Safe Ride, Legends Luncheon. • Account 751012 includes funding for the Memorial Tournament activities including hospitality villa, catering, badge package, advertising in the Memorial Tournament Magazine the Nicklaus Academies Golf School, host of the Nicklaus Cup outing and international media promotions. Community Relations 3 -19 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Community Relations Digital Media // W&Sft s 2012 MI] An 2110 2115 2116 dublinMima4w I *0 x NA NA x 7QM0 821,089 W,,569 569,480 7053M 310,465 111a9M 1093339 l Yab3] ]]1319] 1595,956 m &ilesexn'ons 30,985 1915H 155102 300,989 3001]3 FollawesslUkes M12 2113 2110 2115 2116 Jublininrblee4relary W14 M15 2016tan -Aug) 0�� x 51 ,9u 9,741 ID9W zxs57; 7,959 9]06 781,914 955,911 L'n,edn NA 614,03 5]9,983 mebilesesslons 54,051 91,1151 ID,125 111,402 110,403 118,934 3,153 MIl 2013 2014 2015 2016 37033inArt ulgil Is-y x 4571 7,969 41M6 119,147 21556 10,393 16,909 6,950 213,973 41920 mebilesem'ons 539 1,434 7,107 S1b35 8,9M 2012 An 2014 2015 2016 bnd9eNmfAUblinebiem9w I w x NA NA NA 31,495 38,449 NA NA NA 98�0 107,361 mebilesem'ons NA NA NA 10W 13495 2012 M13 AN 2015 M16 dubn"lablinMlme.liw I *0 x NA NA NA W722 29,453 NA NA NA 310,465 00,619 mebilesesslons NA NA NA 1059 556 2012 M13 M14 2015 M16 end"AUblin &imegw Us -hl x NA NA NA NA 9,768 NA NA NA NA 21,984 mebilesesslons NA NA NA NA 1,928 Social Media FollawesslUkes M12 W13 W14 M15 2016tan -Aug) Faoebmk 3,75] NW 7,918 9,741 ID9W 3wiXer 4886 7,959 9]06 11,135 11975 L'n,edn NA 424 784 1] 1150 nsU rzm 233 717 1,400 2,470 3,153 NeMJm NA NA nal 51M 6,741 Community Relations 3d2 All �dllu6lnsen�� +181% Increase in vreMRe swims 10122815 // elle9 s ,Ne fmmn.um subsmbers Al2 A13 A14 M15 M16 1M7 1739 3,185 4,522 4,960 +119% Increase in suMCribers 2012- A160an -Aug) +286% IncreaseinMlowxOigans 2012- 2016min Aug) 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Community Relations PERFORMANCE MEASURES: 1. Percent of Citizens Rating the City's Communication Tools /Public Information Efforts as Good or Excellent — Dublin Citizen Satisfactory Survey Percent of Citizens Rating City's Communication Tools /Public Informatin Efforts as Good or Excellent 90% 80% 72% 69% 75% 75% 70% 64% 60% 50% 40% 30% 20% 10% 0% 2004 2006 2008 2010 2013 89% 2016 10 Yr Ave. 89% of Dublin residents rated the City's communication tools as Good or Excellent in 2016 which continues to see a gradual increase with each Citizen Satisfactory Survey over the past 10 years. By surveying the citizens, City staff members are able to evaluate the effectiveness of communication tools and make more informed budgeting decisions. Community Relations 3 -21 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 3 R 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Legal Services STATEMENT OF FUNCTIONS The Law Director provides legal representation to City Council, the City Manager, the administrative departments, and various Boards and Commissions. The Law Director is appointed by the City Manager with the approval of City Council. Currently this position is filled on a contractual basis. Periodically, other legal counsel is retained for specialized problems or legal work. The Director of Law prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents. The Director also advises City Officials of pending legislation affecting municipal operations. In addition, either the Law Director or one of the Director's assistants prosecutes all criminal cases which come before the Dublin Mayor's Court. To provide legal counsel in accordance with the contract. PERSONNEL DATA POSITION TITLE Director of Law * Assistant Director of Law TOTAL NOTES AND ADJUSTMENTS: 2016 2017 CURRENT NUMBER ADOPTED 2 2 3 3 * These positions are contracted and not considered employees of the City. Numerous associates within the firm of Frost Brown Todd LLC work under the direction of the Director of Law to provide legal counsel for the City. Law 3 -23 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 10 City Manager Legal Services Contractual Services 713002 Legal Services 957,845 1,000,000 1,085,973 1,000,000 713003 Other Legal Services 650,657 575,000 655,662 575,000 713004 Other Professional Services 471,832 175,000 199,500 175,000 Contractual Services Total: City Manager Total: General Fund Total: 3 -24 2,080,333 1,750,000 1,941,135 1,750,000 2,080,333 1,750,000 1,941,135 1,750,000 2,080,333 1,750,000 1,941,135 1,750,000 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Legal Services BUDGET SUMMARY: 10110140 • Account 713002 is used to pay for general services provided by the Director of Law, including Mayor's Court. The budget is based on the contract authorized by City Council. • Account 713003 provides funding for special legal services provided by the Director of Law (i.e. labor negotiations and telecommunications, roadway projects, and litigation). • Account 713004 includes funds for services related to economic development and other outside legal services as needed. Law 3 -25 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 3 26 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance / Office of the Director / Fiscal Administration & Procurement STATEMENT OF FUNCTIONS The Director of Finance assists the City Manager in the preparation and administration of the operating budget, the capital improvements program, and is responsible for the administration of the Citys debt and the various economic development and tax increment financing agreements. Responsibilities also include maintaining the financial records of the City including: recording all receipts and expenditures; processing the City's payroll, maintaining capital asset records, internally examining and auditing accounts of the various departments and preparation of the City's Comprehensive Annual Financial Report (CAFR). The Director of Finance also has administrative authority over Taxation and Procurement. OBJECTIVES AND ACTIVITIES • To help maintain a fiscally sound government and to conform to regulations by improving methods for financial planning and capital improvement planning. • To provide assistance to the City Manager in the preparation and administration of the City's operating and capital budgets. • To update, on an annual basis, the costs of all services provided by the City and to compare and evaluate the service cost with the service revenue. • To maintain the financial records, ensure compliance with economic development commitments, and allocate funds in accordance with the applicable agreements for the City's various Tax Increment Financing Districts. • To administer the City's debt financing function with the goal of maintaining the AAA rating from Fitch Ratings and Aaa rating from Moody's Investors Service. • To receive the Distinguished Budget Presentation Award for the Operating Budget. • To develop, implement and administer the City's procurement functions, including competitive bid processes and utilization of cooperative purchasing and reverse auction alternatives. • To receive the Certificate of Achievement for Excellence in Financial Reporting for the City's CAFR. To safe -keep and invest City monies in a manner consistent with the Ohio Revised Code and the City's investment policy. To maintain accountability for the City's capital assets. PERSONNEL DATA POSITION TITLE Director of Finance Deputy Director of Finance Chief Accountant Budget Manager Financial Analyst Payroll Specialist Accounting Specialist (1) Administrative Support 3 TOTAL PERMANENT PART - TIME /SEASONAL STAFF Accountant TOTAL 2016 2017 CURRENT NUMBER ADOPTED 1 1 2 2 2.5 3 1 1 10.5 11 1 1 1 1 NOTES & ADJUSTMENTS: (1) In 2016, one Accounting Specialist was allocated fifty percent (50 %) to this budget and fifty percent (50 %) to the Taxation Division's budget. For 2017, it is being requested that the position be allocated 100% to Finance. Finance 3 -27 12/05/16 2017 Operating Budget - City of Dublin, Ohio Personal Services 2015 2016 2016 2017 1,369,465 Actual Budget Revised Budget Department General Fund Total: 713001 Accounting /Auditing Services 1,130 Budget 101 General Fund 1,200 713004 Other Professional Services 41,250 20 Finance 45,500 48,000 713005 Misc. Contract. Serv. Office of the Director/ Fiscal Administration/ Procurement 89,500 97,028 80,000 715001 Personal Services 22,969 28,000 26,965 24,000 701100 Salaries/Wages 814,807 929,605 927,102 1,002,900 701103 Overtime Wages 4,086 3,500 6,003 6,000 701201 Employee Benefits 290,111 341,075 341,075 346,065 701204 Uniforms and Clothing 0 0 0 2,000 702000 Training/Travel 7,792 12,500 12,996 12,500 Personal Services Total: 1,116,795 1,286,680 1,287,176 1,369,465 Contractual Services General Fund Total: 713001 Accounting /Auditing Services 1,130 1,200 1,200 1,200 713004 Other Professional Services 41,250 45,000 45,500 48,000 713005 Misc. Contract. Serv. 71,253 89,500 97,028 80,000 715001 Communications 22,969 28,000 26,965 24,000 715002 Advertising 6,296 5,000 5,000 5,000 715003 Printing and Reproductions 9,014 6,000 6,000 10,000 716000 Memberships /Subscriptions 2,539 3,400 3,400 3,000 717001 Rents and Leases 13,679 27,400 27,400 15,000 Contractual Services Total: 168,130 205,500 212,493 186,200 Supplies 721001 Office Supplies 31,529 32,000 32,588 40,000 721002 Operating Supplies 848 800 2,842 3,000 721003 Coffee /Misc. Supplies 22,187 20,000 20,586 22,000 724003 Equipment Maintenance 235 500 500 500 728000 Office Expense 0 0 945 1,000 Supplies Total: 54,799 53,300 57,460 66,500 Finance Total: 1,339,725 1,545,480 1,557,129 1,622,165 General Fund Total: 1,339,725 1,545,480 1,557,129 1,622,165 3 -28 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance /Office of the Director / Fiscal Administration & Procurement BUDGET SUMMARY: 10110210 • Account 701100 provides funding for the staffing reflected under Personnel Data. • Account 713001 provides funding for the Government Finance Officers Association (GFOA) budget award application and Comprehensive Annual Financial Report (CAFR) filing fees. • Account 713004 provides funding for the use of an investment advisor for most of the City's portfolio. • Account 713005 funds continuing consultation for the annual update of the cost of services study and upgrades to the software used to complete the study. It also provides funding for custodial fees related to investment accounts, other banking fees, and fees associated with the City's purchasing card program, as well as funding for the fees related to fixed assets sold on GovDeals, an online auction provider. • Account 715001 reflects postage expenses for City Hall. • Account 715002 provides funding for bid notices /legal advertisements for public improvement and construction projects; greater use of the City's website as well as use of alternative advertising venues have reduced this cost. • Account 715003 provides funding for the printing of the City's Annual Operating Budget, Five Year Capital Improvements Budget, the cost study document, and the CAFR. The number of hard copy documents produced will be fewer due to an increase in CD Rom versions, as well as availability of posting documents on the City's web site. • Account 717001 includes funding for rental of the City Hall postage machine and water coolers. • Account 721001 provides funding for blank check stock and forms such as employee leave request forms and W -2s, and funding for letterhead stationery/envelopes, business cards, note cards, and folders for citywide usage. • Account 721003 provides funding for coffee and related supplies to make coffee available to staff and visitors during meetings at City buildings. Finance 3 -29 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance / Transfers / Advances STATEMENT OF FUNCTIONS: The General Fund is the general operating fund General Fund to any other fund with approval movement of money from one fund to another. of the City; money can be transferred from the of City Council. A transfer is the permanent Operating transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the Safety Fund, the Cemetery Fund and the Swimming Pool Fund to supplement revenues directly credited to those funds. Funds are transferred when their fund balance drops below the average monthly expenditures anticipated. Transfers to the Capital Improvements Tax Fund and other capital project funds are based on projects identified in the City's Five -Year Capital Improvements Program (CIP). To the extent that cash reserves become available in the General Fund, additional capital projects are programmed in the CIP. An advance is a temporary movement of money from one fund to another. The City has utilized advances, for the most part, to provide initial funding for capital projects associated with the tax increment financing (TIF) districts. Transfers /Advances 3 -30 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 20 Finance Transfers /Advances 741201 Transf Exp Street Maint and Repair 1,850,000 2,000,000 1,980,000 2,000,000 741225 Transf Exp Recreation 3,400,000 4,500,000 4,500,000 4,500,000 741226 Transf Exp Pool 350,000 400,000 420,000 400,000 741241 Transf Exp Safety 10,050,000 11,000,000 11,000,000 11,000,000 741261 Transf Exp Cemetery 130,000 130,000 130,000 140,000 742402 Adv Exp Parkland Acquisition 410,000 0 0 0 742404 Adv Exp Capital Improv Const 23,280,000 0 0 0 742412 Adv Exp TIF Woerner- Temple 238,000 0 0 230,000 742457 Adv Exp Bridge Street 3,775,000 0 0 0 742458 Adv Exp TIF Vrable 239,000 0 0 0 742459 Adv Exp TIF West Innovation 2,450,000 0 0 0 742461 Adv Exp TIF Tuller 2,600,000 0 0 0 742463 Adv Exp TIF Bridge Park 3,500,000 0 0 0 742465 Adv Exp TIF Riviera 0 0 0 325,000 742701 Adv Exp Self Ins- Employee Benefits 450,000 0 0 0 Transfers /Advances Total: 52,722,000 18,030,000 18,030,000 18,595,000 Finance Total: 52,722,000 18,030,000 18,030,000 18,595,000 General Fund Total: 52,722,000 18,030,000 18,030,000 18,595,000 3 -31 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance / Miscellaneous Accounts STATEMENT OF FUNCTIONS: These are miscellaneous accounts within the General Fund which are not directly related to the operational costs of a specific function. The functional 'supervision" of these accounts is provided by the Department of Finance. The cost of the City's annual audit has been reflected in the Miscellaneous Accounts due to its citywide nature. Misc Accts 3 -32 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 20 Finance Miscellaneous Contractual Services 711001 County Auditor Deductions 64 6,500 13,000 14,000 711003 Real Estate Taxes 394,216 125,000 191,000 185,000 713001 Accounting /Auditing Services 51,076 60,350 66,350 60,850 714002 Health Services 348,647 374,000 377,692 398,000 Contractual Services Total: 794,003 565,850 648,042 657,850 Other Charges and Ex 755000 Refunds 115,298 12,000 12,000 12,000 Other Charges and Ex Total: 115,298 12,000 12,000 12,000 Finance Total: 909,301 577,850 660,042 669,850 General Fund Total: 909,301 577,850 660,042 669,850 3 -33 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance/ Miscellaneous Accounts BUDGET SUMMARY: 10110290 • Account 711001 provides funding for County Auditor deductions, election expenses and expenses related to advertising and collecting delinquencies. These fees are deducted from the City's property tax settlements. • Account 711003 funds real estate taxes for properties owned by the City that are not tax - exempt based on usage, or for which property tax exemption is pending. The amount budgeted varies widely each year based on properties acquired. • Account 713001 provides funding for the City's annual audit. • Account 755000 provides funding for refunds. Misc Accts 3 -34 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance / Taxation STATEMENT OF FUNCTIONS The Division of Taxation is responsible for the collection of all tax revenues including hotel /motel tax, audits, delinquency collections, compliance projects, refunds, coordination of hotel /motel tax grants, and other duties as assigned. The City of Dublin continues to grow and, as a mandatory filing community, the City strives to continually reduce the number of paper forms and to use more innovative means for tax filings to achieve a higher level of distinction in Central Ohio. Preliminary and final audits are conducted to insure that all tax obligations have been fulfilled. The Director of Taxation works closely with businesses to guarantee proper and timely filing, paying and processing of all tax forms. OBJECTIVES AND ACTIVITIES • To operate an efficient, organized and cooperative tax office. • To reduce the number of withholding forms printed by allowing employers access to their applicable forms and to print them as needed (reduction in cost of printing and postage). • Work with City of Columbus to develop a uniform method to allow payroll service providers to file using ACH Credit and to upload W2 forms electronically as mandated by HB5. • To accept payments via credit /debit cards and electronic checks through a third party provider at no cost to the City (increase customer service and reduce delinquencies). • To allow all Dublin residents to file electronically to reduce amount of paper received. • To allow tax practitioners to file clients' returns and pay any tax due electronically. • To maintain prompt processing time frames on all returns and refunds. • To review withholding frequencies on all accounts and make necessary adjustments. • To closely monitor progress of collection efforts through formally established delinquency procedures. • To monitor income tax legislation and update income tax ordinance as necessary. • To accept payments processed through the Ohio Business Gateway and the Online Tax Tool. • To implement electronic filing and electronic funds transfer for withholding accounts. • To provide assistance in the administration of tax increment financing and economic development agreements. • To scan all tax documents to enable records to be accessed quickly and efficiently at each work- station and to cross -train Taxation staff. PERSONNEL DATA POSITION TITLE Director, Taxation Tax Manager Accounting Specialist (1) Accounting Assistant TOTAL PERMANENT PART - TIME /SEASONAL STAFF Accounting Assistant TOTAL 2016 2017 CURRENT NUMBER ADOPTED 2.5 2 1 1 5.5 5 2 2 2 2 NOTES AND ADJUSTMENTS: (1) One Accounting Specialist position was previously allocated fifty percent (50 %) to this budget and fifty percent (50 %) to the Finance budget. The position is now allocated 100% to Finance. Fin/ Taxation 3 -35 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 20 Finance Taxation Personal Services 701100 Salaries/Wages 425,733 482,370 476,023 487,455 701103 Overtime Wages 4,648 2,500 4,000 4,000 701104 Other Wages 0 3,000 3,000 0 701105 Short Term Disability 12,234 0 4,847 0 701201 Employee Benefits 156,227 189,715 189,715 182,930 702000 Training/Travel 2,110 4,500 4,550 4,500 Personal Services Total: 600,951 682,085 682,135 678,885 Contractual Services 713004 Other Professional Services 16,831 19,000 19,000 19,000 713005 Misc. Contract. Serv. 36,839 49,500 50,912 49,700 715001 Communications 20,162 19,875 19,971 20,100 716000 Memberships /Subscriptions 1,049 1,770 1,770 1,345 Contractual Services Total: 74,881 90,145 91,653 90,145 Supplies 721001 Office Supplies 2,140 3,000 3,106 3,000 721004 Dublin Forms 9,328 10,000 10,000 10,000 724003 Equipment Maintenance 0 400 400 400 Supplies Total: 11,467 13,400 13,506 13,400 Other Charges and Ex 755000 Refunds 3,100,000 2,500,000 3,750,000 3,750,000 Other Charges and Ex Total: 3,100,000 2,500,000 3,750,000 3,750,000 Finance Total: 3,787,299 3,285,630 4,537,294 4,532,430 General Fund Total: 3,787,299 3,285,630 4,537,294 4,532,430 3 -36 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance / Taxation BUDGET SUMMARY: 10110220 • Account 701100 provides funding for the staffing reflected in the Personnel Data. • Account 715001 provides funding for costs related to the distribution of tax forms (i.e. postage, labels). • Account 713004 provides funding for the online tax tool (including withholding) and electronic filing for both individuals and tax practitioners as well as the cost for the State of Ohio tape which is used to ensure compliance. • Account 713005 includes funding to utilize a third party for collection of delinquent Accounts. • Account 721004 funds letters with Personal URLs that are sent to filers to direct them to their own site via the online tax tool to reduce the number of paper returns received; thus reducing the manpower necessary to ensure the returns are truly "Dublin" returns. Non - payroll service provider withholding Accounts will receive a letter with a Personal URL instead of a booklet that will allow them to print forms with their Dublin identification as needed and will identify them as "active" Accounts thereby reducing the City's accepting dollars for Accounts with Dublin mailing address but not physically located in Dublin. • Account 755000 provides funding for income tax refunds. The budget reflects a calculation based on a five year historical average. Fin/ Taxation 3 -37 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 3 38 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Office of the Director STATEMENT OF FUNCTIONS The Department of Public Works provides direction and oversight to the Divisions of Street & Utilities Operations, Engineering, Facilities Management and Fleet Management. The Department is also responsible for infrastructure asset management. • To provide leadership and direction to the staff within the Divisions of Street & Utilities Operations, Engineering, Facilities Management and Fleet Management including setting of departmental goals, clear customer service standards and Object accountability for achieving these goals and standards. • To develop and manage the Citywide infrastructure assets, inspection, assessment, and maintenance of those assets, and manage the day -to -day service delivery. • To manage all departmental functions and to develop and recommend policies, procedures and program improvements. • To ensure the City's goals and strategic objectives are reached in each of the functional areas in an efficient, effective and responsive manner. • To provide appropriate learning and development opportunities to employees and employee teams. • To provide citywide special project support as needed. PERSONNEL DATA 2016 2017 POSITION TITLE CURRENT NUMBER ADOPTED Director, Public Works 1 1 Infrastructure Asset Manager Engineer 1 1 Land Acquisition & Utilities Manager(1) 1 0 Operations Administrator (2) 1 0 Engineering Project Inspector (3) 1 .5 Engineering Technician I (1) 0 1 Administrative Support 3 1 1 Contract and Procurement Coordinator 1 1 TOTAL 7 5.5 PART - TIME /SEASONAL STAFF Intern 1 1 TOTAL 1 1 NOTES AND ADJUSTMENTS: (1) Land Acquisition & Utilities Manager position is reclassified to an Engineering Technician I. (2) Operations Administrator position is reallocated to fifty percent (50 %) Street and Utilities Operations and fifty percent (50 %) Solid Waste. (3) Engineering Project Inspector is reallocated to fifty percent (50 %) Public Works and fifty percent (50 %) Engineering. Public Works 3 -39 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 30 Public Works Office of the Director of Public Works Personal Services 701100 Salaries/Wages 487,069 541,795 523,256 452,700 701103 Overtime Wages 2,208 4,000 4,000 4,000 701104 Other Wages 6,605 13,310 13,310 19,970 701105 Short Term Disability 0 0 18,539 0 701201 Employee Benefits 138,422 196,630 196,630 158,177 701204 Uniforms and Clothing 442 1,000 1,000 750 702000 Training/Travel 7,366 15,530 15,530 13,040 703100 Meeting Expenses 768 1,000 1,000 4,600 Personal Services Total: 642,880 773,265 773,265 653,237 Contractual Services 713004 Other Professional Services 954 5,000 8,000 10,000 713005 Misc. Contract. Serv. 0 55,000 55,000 120,000 715001 Communications 0 200 200 200 716000 Memberships /Subscriptions 1,364 2,300 2,300 1,820 Contractual Services Total: 2,318 62,500 65,500 132,020 Supplies 721001 Office Supplies 1,022 2,000 2,608 2,000 721002 Operating Supplies 1,613 2,500 2,500 1,500 Supplies Total: 2,635 4,500 5,108 3,500 Capital Outlay 731000 Furniture /Equipment 0 2,000 2,000 2,000 Capital Outlay Total: 0 2,000 2,000 2,000 Public Works Total: 647,833 842,265 845,873 790,757 General Fund Total: 647,833 842,265 845,873 790,757 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Office of the Director BUDGET SUMMARY: 10110310 • Account 701100 provides funding for staffing reflected in the Personnel Data. • Account 701103 provides funding for overtime to support staff for evening /weekend meetings or special events. • Account 701104 provides funding for hours allocated for one intern position to support the Infrastructure Asset Management program. • Account 701204 provides funding for uniforms and clothing based on need. • Account 702000 provides funding for travel, training, and certification courses, for staff. • Account 703100 provides funding in meeting expenses for events such as Staff Retreats, Public Works Week, and SnowGoDay. • Account 713004 provides funding for professional services due to VHB (training & support) moved from Engineering. Also includes contract to assist with writing an Asset Management Manual /Document — (coordinated w/ GIS). • Account 713005 provides funding for Misc. Contract Services for Pavement Deflection Testing and Cores, Bridge Inspections, and citywide Pavement Inspection which are performed every other year. • Account 715001 provides funding for express mail and courier services. • Account 716000 provides funding for professional memberships. • Account 721001 provides funding for general office supplies. • Account 721002 provides funding for operating supplies for the Inspectors including spray paint, soil probes, tapes, lathes, etc. 10180310 Account 731000 provides funding for office chairs, tool kits for inspectors, and message board firmware /software upgrade. Public Works 3 -41 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 3 42 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Solid Waste Management STATEMENT OF FUNCTIONS The City of Dublin is a leader in the field of local government as being environmentally sensitive. To this end, the City provides a comprehensive solid waste management program. This program provides services to Dublin residents with an emphasis on reduction, reuse, recycling, and beautification. This program ensures the City's compliance with all solid waste management rules and regulations. All related services are performed with the emphasis on providing the highest level of customer satisfaction. OBJECTIVES AND ACTIVITIES To deliver high quality curbside chipper /leaf pickup service. To continue to ensure our contracted refuse services are of the highest quality. To maintain good customer relations by providing quality service pickup. To keep storm systems free of leaf debris. To keep the City's right -of -way free of unsightly and unsafe vegetative debris piles. To perform chipper /leaf pickups in an economical efficient manner. To continue to inform and educate the public on the City's solid waste programs. To continue to increase the diversion rate from landfills by encouraging both business and residential recycling. PERSONNEL DATA POSITION TITLE Director, Street & Utilities Operations (1) Operations Administrator (2) Maintenance Crew Supervisor (3) Maintenance Worker Administrative Support 2 (4) TOTAL PART -TIME /SEASONAL STAFF Seasonal Maintenance Worker TOTAL 2016 2017 CURRENT NUMBER ADOPTED .25 .25 .50 1 .50 .50 4 4 1 .75 6.25 6.5 2 2 2 2 NOTES AND ADJUSTMENTS: (1) The Director of Street & Utilities Operations position is allocated twenty -five percent (25 %) to this budget, 25% to the Sewer Fund, and 50% to Street & Utilities Operations. (2) Two Operations Administrator position are allocated to this budget and to the Street & Utilities Operations Fund as a fifty percent (50 %) split. (3) A Maintenance Crew Supervisor position is allocated to this budget and to the Street & Utilities Operations Fund as a fifty percent (50 %) split. (4) Fifty percent (50 %) of one Administrative Support 2 position is allocated to this budget and fifty percent (50 %) to Street & Utilities Operations. Twenty -five percent (25 %) of one Administrative Support 2 is allocated to this budget and seventy -five percent (75 %) is allocated to the Solid Waste Fund. Solid Waste Mgmt 3 -43 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 30 Public Works Solid Waste Personal Services 701100 Salaries/Wages 387,065 390,555 390,555 442,875 701103 Overtime Wages 50,829 35,000 35,000 40,000 701104 Other Wages 2,583 45,240 45,240 32,330 701201 Employee Benefits 183,947 225,320 225,320 247,965 701204 Uniforms and Clothing 4,055 5,480 5,480 5,480 702000 Training/Travel 417 6,800 6,800 3,200 Personal Services Total: 628,895 708,395 708,395 771,850 Contractual Services 713004 Other Professional Services 194 5,300 5,529 0 713005 Misc. Contract. Serv. 0 0 0 5,300 715001 Communications 0 100 100 100 715003 Printing and Reproductions 0 300 300 300 716000 Memberships /Subscriptions 20 160 160 160 Contractual Services Total: 214 5,860 6,089 5,860 Supplies 721001 Office Supplies 0 300 300 300 721002 Operating Supplies 1,459 3,060 3,060 1,940 724003 Equipment Maintenance 1,222 0 0 0 Supplies Total: 2,681 3,360 3,360 2,240 Capital Outlay 731000 Furniture /Equipment 0 1,000 1,000 1,000 734002 Tools 1,354 4,125 4,125 4,125 Capital Outlay Total: 1,354 5,125 5,125 5,125 Other Charges and Ex 751004 Refuse Collection /Recycling 2,292,847 2,572,445 3,010,114 2,468,445 751012 Promotional Programs 300 1,000 1,000 500 Other Charges and Ex Total: 2,293,147 2,573,445 3,011,114 2,468,945 Public Works Total: 2,926,291 3,296,185 3,734,083 3,254,020 General Fund Total: 2,926,291 3,296,185 3,734,083 3,254,020 3 -44 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Solid Waste Management BUDGET SUMMARY: 10130340 Account 701100 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments. Account 702000 provides funding travel and training. Account 713005 provides funding for professional services to remove City facility hazardous waste and street sweeper waste disposal. Account 721002 provides funding for operation supplies. Account 734002 provides funding for hand tools, rakes for leaf collection, pitch forks, EZ reach grippers, blowers, and other small tools. Account 751004 provides funding for the City's refuse /recycling contract with Rumpke. In addition, this Account provides funds for small facility recycling containers, dumpsters for special events, recycling containers for events, and funds to repair or replace existing residential program containers. Account 751012 provides funding for Household Hazardous Waste programs. Solid Waste Mgmt 3 -45 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Solid Waste Management Performance Measures: Tons of Recycling Material Collected per Household Tons of Refuse Collected per Household Tons of Recycling Material and Refuse Collected per Household 0.90 0.90 0.38 0.39 0.78 0.80 Ir 0.70 6 Year Avg. 0.60 - 0.50 0.42 0.39 0.40 0.30 0.20 0.10 2010 2011 0 0.79 0.80 .83 0.81 0.76 0.36 ' 0.38 11111116 F 2012 2013 ■ Recycling Refuse ).38 0.38 0.39 L 2014 2015 6 Year Avg. The Street and Utilities Operations Work Unit uses both measurements above (tons of refuse and tons of recycling collected per household) to calculate an average rate of tons collected per solid waste customer in Dublin. The recycling rate per household remains fairly constant over the six - year span at around 0.39 tons /household. The refuse rate has slowly increased starting in 2011 from .78 to .83 in 2015. Overall, even though the City of Dublin is experiencing slight increases in refuse per year we also have experienced slight increases in recycling since 2012. Solid Waste Mgmt 3 -46 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Solid Waste Management Performance Measures: City Diversion Rate (% per Year) 50% 48% 46% 44% 42% 40% 38% City Diversion Rate 2010 -2015 IL 2010 2011 2012 48% 2013 2014 2015 6 Year Avg. Goal: To increase and maintain the City of Dublin's diversion rate above 50% annually. The City of Dublin measures diversion rate as the amount of waste directed away from the landfill through collection of recycling, a -waste and yard waste, which includes leaf and chipper materials. There are economic, environmental and social benefits to increasing the City's diversion and recycling rates including the savings from not just the value of the recycled goods but the savings from reducing the tipping fees of the tonnage entering the landfill. Solid Waste Mgmt 3 -47 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Solid Waste Management Performance Measures: Percent of Citizens Rating: Yard Waste, Recycling, Refuse, Chipper, and Leaf Collection as Very Satisfied or Somewhat Satisfied According to the Community Attitude Survey, Fmya rd, • Recyc • Refu< ■ Chipr ■ Leaf c 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% Dublin Citizen Satisfaction Survey ON J V%O 2010 2011 2012 2013 2016 Naste 90% 90% 92% ling 93% 93% 93% 96% 96% e 90% 93% 94% 96% 96% er 98% 98% Vlection 97% 97% ■Yard Waste Recycling ■Refuse Chipper ■ Leaf Collection Residents value the aesthetic qualities of Dublin and appreciate services such as yard waste, recycling, refuse, leaf, and chipper collection. The quality of services offered along with the commitment of City staff to provide excellent follow -up to Dublin residents has attributed to the high satisfaction rates shown above for solid waste services. The majority of responses since 2010 have exceeded 90 %. In other words, 9 out of 10 residents find that the City's services are very satisfying or somewhat satisfying. Solid Waste Mgmt 3 -48 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Engineering STATEMENT OF FUNCTIONS Engineering provides services such as design review, street and bridge design and construction, operation and maintenance of traffic signals, street lights, the outdoor warning system, school zone flashers, traffic sign and pavement marking standards and design, surveying, construction inspection, design, operation and maintenance of water distribution, storm and sanitary sewers, flood plain, retention and detention basins, management of capital improvement projects and consultation on proposed projects to various City departments. The City Engineer is responsible for ensuring engineering standards and guidelines are followed for all work in the public rights -of -way and easements. This function reviews the engineering aspects of all development projects and provides engineering support to Street and Utilities Operations. The City Engineer provides advice and information to City Council, the Planning and Zoning Commission, and task forces when convened for special initiatives /projects. • To establish design standards for City transportation and utility infrastructure including sanitary and storm sewers, water lines, manholes, streets, curb and gutters, sidewalks, shared -use paths, traffic signals, signage, pavement markings, flood plain, and ponds. • To manage City infrastructure by establishing maintenance programs for sanitary and storm sewers, water lines, manholes, traffic signals, flood plain and ponds. • To manage the design and construction of transportation and utility capital improvement projects. • To ensure comprehensive, timely review of engineering plans and reports for capital improvement projects, subdivisions and development related projects. • To coordinate with other governmental agencies in regards to pursuing federal and state grants, storm and sanitary sewer, water distribution and other applicable issues. • To manage the comprehensive stormwater maintenance and improvement programs. PERSONNEL DATA 2016 2017 POSITION TITLE CURRENT NUMBER ADOPTED Director, Engineering 1 1 Engineering Manager 2 2 Senior Civil Engineer (1) 2.30 2.30 Civil Engineer II 6 6 Engineering Assistant (2) 1 0 Engineering Technician I (2) 0 1.5 Engineering Technician II (3) 0 2 Electrical Worker 4 4 Engineering Project Coordinator (3) 2 0 Engineering Project Inspector (4) 4 5 Administrative Support 3 (5) 1 0 Administrative Support 2 2 2 TOTAL 25.30 25.80 PART - TIME /SEASONAL STAFF Interns 2 2 TOTAL 2 2 NOTES AND ADJUSTMENTS: (1) One Senior Civil Engineer's time is allocated thirty percent (30 %) to this budget, twenty percent (20 %) to the Water Fund, and fifty percent (50 %) to the Sewer Fund. (2) One Engineering Assistant is reallocated to an Engineering Technician I. One Engineering Assistant is allocated fifty percent (50 %) to this budget and fifty percent to the Sewer Fund. (3) Two Engineering Project Coordinators are reclassified to Engineering Technician II. (4) Administrative Support 3 is reallocated to Engineering Project Inspector (this position was originally in Streets & Utilities Operations) split fifty percent (50 %) to this budget and fifty percent (50 %) to the Water Fund. One Engineering Project Inspector is split fifty percent (50 %) to Public Works and fifty percent (50 %) to this budget. (5) Administrative Support 3 is reallocated to Engineering Technician I which is split funded between fifty percent (50 %) to the Water Fund and fifty percent (50 %) to this budget. Engineering 3 -49 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 30 Public Works Engineering Personal Services 701100 Salaries/Wages 1,757,163 1,849,690 1,839,122 1,972,085 701103 Overtime Wages 70,845 68,000 68,000 68,000 701104 Other Wages 5,821 17,000 17,000 17,000 701105 Short Term Disability 3,117 0 10,568 0 701201 Employee Benefits 756,280 875,195 875,195 922,225 701204 Uniforms and Clothing 5,171 6,490 7,655 6,490 702000 Training/Travel 14,006 30,850 30,850 24,750 703100 Meeting Expenses 2,014 2,000 2,000 2,000 Personal Services Total: 2,614,417 2,849,225 2,850,390 3,012,550 Contractual Services 712002 Eng. Inspection Services 48,551 65,000 71,680 200,000 712003 Plan Review 0 5,000 5,000 5,000 713004 Other Professional Services 215,595 498,000 651,360 499,500 715001 Communications 469 2,000 2,403 2,000 715003 Printing and Reproductions 868 3,000 3,350 3,000 716000 Memberships /Subscriptions 4,461 6,110 6,110 5,990 Contractual Services Total: 269,944 579,110 739,903 715,490 Supplies 721001 Office Supplies 6,410 7,000 7,000 7,000 721002 Operating Supplies 9,277 15,000 15,000 19,400 Supplies Total: 15,687 22,000 22,000 26,400 Capital Outlay 731000 Furniture /Equipment 3,219 16,400 17,200 5,000 Capital Outlay Total: 3,219 16,400 17,200 5,000 Public Works Total: 2,903,268 3,466,735 3,629,493 3,759,440 General Fund Total: 2,903,268 3,466,735 3,629,493 3,759,440 3 -50 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Engineering BUDGET SUMMARY: 10120320 • Account 701100 provides funding for staffing reflected in the Personnel Data. • Account 701104 provides funding for part -time (Intern) staff. • Account 701204 provides funding for safety vests, fire retardant pants and shirts, boots, rain gear and safety glasses for field staff. • Account 702000 provides funding for staff development training, webinars, and local conferences. • Account 703100 includes funding for group meetings sponsored by the City. Funding is included for food, beverages, and associated supplies. • Account 712002 provides funding for inspection of construction materials by the City of Columbus, contract geo- technical testing services and contract inspection services. • Account 712003 provides funding for consultant and specialized plan review. • Account 713004 provides funding for consulting services, including surveying, bridge load ratings and inspections mandated by the Ohio Department of Transportation and the Federal Highway Administration, the National Pollution Discharge Elimination System (NPDES) permit fee and required public education and outreach, and professional services associated with floodplain permit review, and stormwater inspection services. • Account 715001 provides funding for Fedex and Courier services. • Account 715003 provides funding for printing contract documents and plans related to the City's capital improvement projects, and toner for various printers. • Account 716000 provides funding for memberships including APWA, and engineering license renewals. • Account 721001 provides funding for Office supplies. • Account 721002 provides funding for operating supplies for the Inspectors including spray paint, soil probes, tapes, lathes, etc. This Account also provides funding for the rain barrel and compost bin programs. 10180320 • Account 731000 provides funding miscellaneous furniture needs. Engineering 3 -51 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 30 Public Works Engineering Miscellaneous Contractual Services 717005 Utilities- Other Fuel Types 232,276 225,000 229,771 235,000 Contractual Services Total: 232,276 225,000 229,771 235,000 Supplies 724001 General Maintenance 79,096 125,000 130,755 125,000 Supplies Total: 79,096 125,000 130,755 125,000 Public Works Total: 311,372 350,000 360,526 360,000 General Fund Total: 311,372 350,000 360,526 360,000 3 -52 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works /Engineer Miscellaneous BUDGET SUMMARY: 10150390 • Account 717005 provides funding for electrical service to the City's streetlights and outdoor early warning siren system. • Account 724001 provides funding to purchase parts and supplies for the City's streetlights and outdoor early warning siren system. Misc Engineer 3 -53 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 3 54 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Fleet Management STATEMENT OF FUNCTIONS The Fleet Management Division provides City staff with safe, well- maintained vehicles and equipment, enabling them to perform their workwith high performing vehicles that reflect a positive image for the City. Goals include ensuring all vehicles and equipment are well maintained and repairs are made in a timely and effective manner. The Division continues to pursue alternative fuel and other options in an effort to reduce emissions of the City fleet and equipment. • Provide the highest vehicle maintenance standards. • Properly maintain fleet to ensure all City equipment is safe for use. • Add /replace vehicles and equipment as needed to ensure the correct equipment is available to complete tasks safely and economically while delivering services to residents at expected levels. • Implement consistent preventive maintenance procedures to ensure maximum usage of equipment. • Provide support for the online auction to dispose of older vehicles and equipment from the fleet. • Analyze alternative fuel and hybrid fleet options and incorporate those options when appropriate. • Oversee the City's fueling station. • Monitor and analyze vehicle and equipment usage to ensure proper size of fleet. PERSONNEL DATA POSITION TITLE 2016 CURRENT NUMBER 2017 ADOPTED Fleet Manager 1 1 Fleet Administrator 1 1 Automotive Mechanic I (1) 6 0 Fleet Technician I (1) 0 6 Administrative Support 2 1 1 TOTAL 9 9 NOTES AND ADJUSTMENTS: (1) The Automotive Mechanic I classification title is changed to Fleet Technician I. Public Works /Fleet 3 -55 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 30 Public Works Fleet Management Personal Services 701100 Salaries/Wages 580,711 599,965 599,965 620,025 701103 Overtime Wages 40,270 35,000 35,000 35,000 701201 Employee Benefits 225,639 255,295 255,295 269,845 701204 Uniforms and Clothing 6,143 8,575 8,633 9,375 702000 Training/Travel 14,755 16,500 16,500 17,500 Personal Services Total: 867,518 915,335 915,393 951,745 Contractual Services 713004 Other Professional Services 3,531 12,750 12,750 12,800 713005 Misc. Contract. Serv. 78,493 79,500 79,651 81,500 716000 Memberships /Subscriptions 1,451 1,775 2,402 2,400 717001 Rents and Leases 20,325 66,500 66,500 66,500 Contractual Services Total: 103,800 160,525 161,303 163,200 Supplies 721001 Office Supplies 888 1,500 1,473 1,500 721002 Operating Supplies 3,249 39,500 38,900 39,500 724003 Equipment Maintenance 12,870 9,500 30,500 17,000 726001 Vehicle Maintenance 430,467 345,000 399,484 400,000 726002 Fuel 1,283,391 2,090,900 2,294,012 1,603,500 Supplies Total: 1,730,865 2,486,400 2,764,369 2,061,500 Capital Outlay 731000 Furniture /Equipment 0 500 500 1,000 734002 Tools 9,521 9,800 9,800 21,100 Capital Outlay Total: 9,521 10,300 10,300 22,100 Other Charges and Ex 755001 Other Refunds 0 0 516 0 Other Charges and Ex Total: 0 0 516 0 Public Works Total: 2,711,703 3,572,560 3,851,881 3,198,545 General Fund Total: 2,711,703 3,572,560 3,851,881 3,198,545 3 -56 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Fleet Management BUDGET SUMMARY: 10110370 • Account 701100 provides funding for the staffing reflected in the Personnel Data. • Account 701103 provides funding for overtime. • Account 701204 provides funding for rental uniforms, boots and gloves, and safety glasses. • Account 702000 provides funding for ASE certifications, welding certifications, and other specialized training). New for 2017 is the APWA Conference and GFX Conference. • Account 713004 includes funding for required fuel tank registrations and fuel tankcleanings; service on the parts cleaner; vehicle registration, titles, plates and all towing of vehicles; and removal of used tires. • Account 713005 provides funding for misc. contractual services, and car washes as needed. This Account also provides funding for Integrated Business Solutions (IBS - NAPA) which is the City's parts provider and assists with inventory and warranties. It is a three year contract and provides for a NAPA employee to be on -site during regular business hours. • Account 716000 provides funding for memberships /subscriptions, dues in the National Association of Fleet Administrators (NAFA) and American Public Works Association (APWA). • Account 717001 provides funding for rental of welding tanks, vehicle and equipment rental. • Account 721002 provides funding for operation supplies, soaps, hand cleaners, hand tools, and special tools due to model year changes. • Account 724003 provides funding for maintenance and various equipment inspections. This would include maintenance on lift inspections, fuel system maintenance and repairs, bucket truck inspections, and bulk oil delivery system. • Account 726001 provides funding for the repair and maintenance of all City -owned vehicles and equipment (tires, parts, curb shoes, blades, plows, cutting edges). • Account 726002 provides funding for fuel (unleaded, diesel, CNG) and other petroleum products. Over 50% of the fuel purchased by the City is consumed by the Dublin City School District and Washington Township. Those costs are recovered through reimbursement to the City based on actual usage plus a surcharge. 10180350 • Account 731000 provides funding for miscellaneous • Account 734002 provides funding for hand tools changes. office furniture. and special tools due to model year Public Works /Fleet 3 -57 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Fleet Management PERFORMANCE MEASURES: 1. Turn - Around Time on All Vehicle Maintenance Turn - Around Time on All Vehicle Maintenance •24Hrs •244 Hrs 48Hrs The turn - around time begins when a vehicle is dropped off for service at the fleet maintenance facility and ends when maintenance is completed. The measures above include all of the City's fleet along with vehicles serviced for Washington Township. Best Practices in the industry are to have 70% of vehicle maintenance within 24 hours, 20% within 48 hours and 10% over 48 hours. One of Fleet's goals is to reach and one day exceed this standard. Public Works /Fleet 3 -58 12/05/16 64.32% 70% 58]9% 60% 50% 40% 30.57% 18.83% 30% - 16% 19% r 16.85% 20% 10.64% 10% 0% 2014 2015 2016 •24Hrs •244 Hrs 48Hrs The turn - around time begins when a vehicle is dropped off for service at the fleet maintenance facility and ends when maintenance is completed. The measures above include all of the City's fleet along with vehicles serviced for Washington Township. Best Practices in the industry are to have 70% of vehicle maintenance within 24 hours, 20% within 48 hours and 10% over 48 hours. One of Fleet's goals is to reach and one day exceed this standard. Public Works /Fleet 3 -58 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Facilities STATEMENT OF FUNCTIONS: The Facilities work unit is charged with protecting the City's investment in public buildings by ensuring that both the appearance and functions are preserved. This is accomplished by adhering to proper preventive maintenance programs, performing repairs in a professional manner and as quickly as possible, maintaining a safe and clean environment for building occupants and visitors, and by seeking the most efficient utilization of space and energy resources. OBJECTIVES AND ACTIVITIES: To establish and implement a proactive preventive maintenance program. To perform regular inspections of City facilities and equipment. To provide custodial services in City facilities, utilizing green cleaning practices to the extent possible. To perform repairs to equipment and facility components. To provide oversight for facility construction and renovation projects. To perform citywide space needs evaluation, planning and design. To reduce energy consumption in City facilities by introducing best practices in conservation and installing efficient mechanical and electrical systems. PERSONNEL DATA 2016 2017 POSITION TITLE CURRENT NUMBER ADOPTED Facilities Manager 1 1 Operations Administrator 1 1 Maintenance Crew Supervisor 2 2 Facilities System Specialist 1 1 Maintenance Worker 3 3 Custodians (1) 6 9 Administrative Support 2 1 1 TOTAL 15 18 PART -TIME /SEASONAL STAFF Seasonal Maintenance Worker (2) 4 5 TOTAL 4 5 NOTES AND ADJUSTMENTS: (1) Three custodians transferred from Community Recreation Center to the General Fund. (2) One Seasonal Maintenance Worker has been added to assist with maintenance of aesthetics (e.g. painting, powerwashing, etc.) Public Works /Facilities 3 -59 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 30 Public Works Facilities Personal Services 701100 Salaries/Wages 851,411 877,895 877,895 1,016,275 701103 Overtime Wages 24,240 25,000 25,000 25,000 701104 Other Wages 70,858 61,900 61,900 71,550 701201 Employee Benefits 379,110 418,590 418,590 526,635 701204 Uniforms and Clothing 12,336 12,000 12,437 13,200 702000 Training/Travel 4,688 10,100 10,988 8,500 703100 Meeting Expenses 113 250 250 250 Personal Services Total: 1,342,755 1,405,735 1,407,060 1,661,410 Contractual Services 713005 Misc. Contract. Serv. 272,158 279,500 317,299 279,500 715001 Communications 3,752 3,600 4,724 5,100 716000 Memberships /Subscriptions 220 820 820 500 717001 Rents and Leases 3,395 4,000 4,544 3,500 717005 Utilities- Other Fuel Types 423,646 450,000 504,094 500,000 Contractual Services Total: 703,171 737,920 831,481 788,600 Supplies 721001 Office Supplies 1,401 2,500 2,749 2,000 721002 Operating Supplies 107,313 146,900 156,342 140,000 724003 Equipment Maintenance 188,767 230,500 263,634 225,000 Supplies Total: 297,480 379,900 422,725 367,000 Capital Outlay 731000 Furniture /Equipment 190,980 85,000 85,000 50,000 734002 Tools 0 4,000 4,000 2,500 Capital Outlay Total: 190,980 89,000 89,000 52,500 Public Works Total: 2,534,386 2,612,555 2,750,266 2,869,510 General Fund Total: 2,534,386 2,612,555 2,750,266 2,869,510 3 -60 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Facilities BUDGET SUMMARY: 10110350 • Account 701100 provides funding for full -time staffing reflected in the Personnel Data • Account 701103 includes funding for overtime wages to provide staff coverage for maintenance projects, emergency call -ins and special events. • Account 701104 provides funding for Seasonal Maintenance Workers who maintain restrooms in the parks during the spring and summer. One position added in 2017 to perform maintenance of aesthetics (e.g. painting and power washing). • Account 701204 provides funding for Uniforms and Clothing for maintenance and custodial staff. • Account 702000 provides funding for staff training and professional development. • Account 703100 provides funding in Meeting Expenses. • Account 713005 includes funding for preventive maintenance contracts for mechanical systems throughout City -owned facilities, custodial quality control program and cleaning services for carpet, resilient flooring and windows. • Account 715001 provides funding for postage for the Service Center mail meter and funds for express mail and courier services. • Account 716000 provides funding for professional memberships. • Account 717001 provides funding for rents and lease. • Account 717005 provides funding for electricity, natural gas and water and sewer charges for City facilities with the exception of the Community Recreation Center (charged to the DCRC facility Account). • Account 721001 provides funding for miscellaneous office supplies. • Account 721002 includes funding for custodial and maintenance operating and cleaning supplies. • Account 724003 includes funding for ongoing general maintenance of City -owned facilities except for the Community Recreation Center and outdoor pools, which have their own funding source. Additional funding is for enhanced building aesthetics. 10180350 • Account 731000 includes funding for items such as replacement furniture and flooring repairs in various City buildings. • Account 734002 includes funding for maintenance tools and small custodial equipment. Public Works /Facilities 3 -61 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 3 62 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Office of the Director STATEMENT OF FUNCTION The Director of Development oversees the divisions of Economic Development, Building Standards, and Planning. Beginning with the 2016 budget, the Director's office proposes the establishment of a separate budget to execute strategic projects and initiatives in support of Council's goals. Internally, these include a new workforce training program and implementation of process improvement measures to ensure the Department's staff is competent, responsive and customer service oriented. This office will also lead the Department in identifying and implementing recommendations to enhance transportation and circulation options, promote lifelong learning programs, and develop strategies to ensure the City's corporate office space remains competitive. OBJECTIVES AND ACTIVITIES • Effectively communicate with Dublin businesses and the education /training community to understand access to, availability of and needs regarding a qualified workforce. • Continually strengthen and improve relations with the commercial development and corporate real estate community. Assess and adjust organizational functions and processes in order development friendly while promoting and upholding high - quality growth Positively and cooperatively interact with other government agencies and PERSONNEL DATA POSITION TITLE Director of Development Administrative Support 3 TOTAL PART -TIME /SEASONAL STAFF Intern TOTAL 2016 CURRENT NUMBER 1 2 1 1 :o be development /re- standards. entities. 2017 ADOPTED 1 2 1 1 NOTES AND ADJUSTMENTS: The Administrative Support 3 supports the Director of Development, the Director of Economic Development and the Director of Strategic Initiatives. DEV 3 -63 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 70 Development Office of the Director of Development Personal Services 701100 Salaries /Wages 0 212,985 212,985 226,035 701103 Overtime Wages 0 2,500 2,500 2,500 701104 Other Wages 0 8,640 8,640 8,640 701201 Employee Benefits 0 70,500 70,500 71,420 702000 Training/Travel 0 2,350 2,350 3,500 702001 Reimbursable Business Expense 0 500 150 500 703100 Meeting Expenses 0 1,000 1,270 3,000 Personal Services Total: 0 298,475 298,395 315,595 Contractual Services 715001 Communications 0 100 100 0 715003 Printing and Reproductions 0 500 280 500 716000 Memberships /Subscriptions 0 460 450 1,000 Contractual Services Total: 0 1,060 830 1,500 Development Total: 0 299,535 299,225 317,095 General Fund Total: 0 299,535 299,225 317,095 3 -64 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Office of the Director BUDGET SUMMARY: 10110710 • Account 701100 provides funding for staffing reflected in the Personnel Data. • Account 702000 includes travel /training and certification courses for staff. • Account 702001 includes funds for business meeting expenses for luncheons with developers, business leaders, prospective industries, etc. • Account 703100 provides funding for group meetings sponsored by the Department. • Account 715003 funds printed projects, presentation materials, and event invitations. • Account 716000 provides funding for professional memberships. Dev 3 -65 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 3 -66 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Economic Development STATEMENT OF FUNCTION Director of Economic Development oversees three Administrators and a team of Dublin Entrepreneurial Center consultants. The 2017 budget provides for continued emphasis on the key components of the City's economic development program in support of Council's goals, which include: business retention, expansion, attraction and creation; workforce development; and marketing and advocacy. Key project areas include West Innovation master plan, Legacy Office Competitiveness and Bridge Street. Additionally, economic development efforts will continue to include active engagement with Dublin - based businesses, various private and public organizations /agencies involved in local, regional and state -wide economic development; the integration of local economic development objectives with broader community planning policies and goals; pro - actively engage the development /real estate community; maintain involvement with community organizations; administer City's incentive programs; and serve as a local business liaison to assist with development issues. OBJECTIVES AND ACTIVITIES • Retain, grow, attract & create industry- focused jobs to ensure financial security of the City. • Continue to promote development of seven key business districts. • Seek opportunities for Council to engage businesses in accordance with Council goals. • Provide a business retention and expansion program that effectively and pro - actively communicates to, engages with and involves Dublin businesses in the community & region. • Continuously leverage the expertise and efforts of Columbus 2020 for business attraction and leverage the talent of City staff to respond to leads. • Effectively communicate with Dublin businesses and the education /training community to understand access to, availability of and needs regarding a qualified workforce. • Continually strengthen relations with the development and corporate real estate community. • Assess and adjust organizational functions and processes in order to be development /re- development friendly while promoting and upholding high - quality growth standards. • Positively and cooperatively interact with other government agencies and entities. • Continue strengthening international business relationships and programming. PERSONNEL DATA POSITION TITLE Director of Economic Development Economic Development Administrator (1) TOTAL PART -TIME /SEASONAL STAFF Intern TOTAL NOTES AND ADJUSTMENTS: 2016 2017 CURRENT NUMBER ADOPTED 1 1 3 3 4 4 1 1 1 1 DEV 3 -67 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 70 Development Economic Development Personal Services 701100 Salaries /Wages 400,002 336,020 336,020 341,190 701103 Overtime Wages 831 0 0 0 701104 Other Wages 0 8,640 8,640 9,985 701201 Employee Benefits 115,283 114,940 114,940 126,700 702000 Training/Travel 20,595 48,000 48,000 32,000 702001 Reimbursable Business Expense 1,230 2,000 2,000 2,000 703100 Meeting Expenses 27,025 30,000 40,691 15,300 Personal Services Total: 564,966 539,600 550,291 527,175 Contractual Services 713004 Other Professional Services 394,313 356,600 403,119 362,000 715001 Communications 0 250 250 0 715002 Advertising 79,398 103,350 113,350 100,000 715003 Printing and Reproductions 15,085 10,100 13,100 9,600 716000 Memberships /Subscriptions 32,723 37,315 37,315 33,870 717001 Rents and Leases 285,996 286,000 286,000 270,000 Contractual Services Total: 807,515 793,615 853,134 775,470 Supplies 721001 Office Supplies 924 2,000 2,156 2,000 Supplies Total: 924 2,000 2,156 2,000 Other Charges and Ex 751009 Economic Development 751010 Economic Dev Incentives 565,181 360,000 635,037 385,000 3,154,408 3,500,000 3,512,000 3,092,450 Other Charges and Ex Total: 3,719,589 3,860,000 4,147,037 3,477,450 Development Total: 5,092,993 5,195,215 5,552,618 4,782,095 General Fund Total: 5,092,993 5,195,215 5,552,618 4,782,095 R .: 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Economic Development BUDGET SUMMARY: 10110740 • Account 701100 provides funding for staffing reflected in the Personnel Data. • Account 702000 includes travel /training and certification courses for staff and two international mission trips with Columbus 2020. • Account 702001 includes funds for business meeting expenses for luncheons with developers, business leaders, prospective industries, etc. • Account 703100 provides funding for group meetings sponsored by the City. • Account 717001 provides funding for the City's contribution to office, conference and training spaces at the Dublin Entrepreneurial Center. • Account 713004 includes funding for consultation related to economic development. • Account 715002 includes funds for marketing and advertising focused on targeted industry attraction efforts including print and web advertising. • Account 715003 funds printed projects, site selection materials, business retention packets and event invitations for economic development. • Account 716000 provides funding for such memberships as with the Dublin Chamber of Commerce, Mid -Ohio Development Exchange, Columbus 2020, Xceligent, international business groups, etc. • Account 751009 includes funds to support economic development programs including business appreciation, business attraction, retention and expansion; along with regional and joint partnerships, including Revl Ventures. • Account 751010 reflects funding for economic development incentives in accordance with executed Economic Development Agreements. Dev 3 -69 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Economic Development PERFORMANCE MEASURES: 1) Total Number of Jobs Retained through Economic Development Agreements This measure shows that through the execution of Retention /Expansion Economic Development Agreements (EDAs), the City is successful at retaining employers at risk of moving from Dublin. This does not include companies renew leases without requesting incentives from the City to do so. 2) Total Number of Jobs Created through Economic Development Agreements This measure shows that through the execution of Attraction EDAs, the City is successful at recruiting new employers to Dublin. This is not a city -wide statistic. It will ebb and flow every year, and cannot be compared to other years. Jobs Created and Job Retained figures are tied ONLY to the specific handful of EDAs executed each year: those that receive incentives to stay /grow /move to Dublin. Jobs New Year EDAs Retained Jobs 2015 11 1853 687 2014 6 289 269 2013 9 1,169 806 2012 5 711 299 2011 12 638 970 2010 7 917 249 2009 7 541 372 2008 10 902 440 2007 9 110 937 2006 11 1,097 610 2005 11 804 1 756 2004 9 478 530 Total 107 9,509 7,925 3) City of Dublin Unemployment Rate — Civilian Labor Force data 2015 3.04% 2014 3.63% 2013 4.92% 2012 4.78% 2011 5.57% A high rate of unemployment indicates limited employment opportunities in a labor market that is in a situation of oversupply. A low rate of unemployment indicates a tight labor market, potential scarcity of skilled labor, and future cost pressures from wage demands from workers. Ideally, 5.5% is an acceptable percentage. Anything above 8% or below 5% is challenging. Dev 3 -70 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Economic Development 4) City of Dublin Commercial Office Vacancy Rate 2015 12.93% 2014 13.83% 2013 14.50% 2012 14.40% 2011 14.85% Vacancy Stabilization is considered 12.5 %. Dipping below 10% indicates the need for more office product /new development, and rental rates typically begin to rise and get increasingly competitive. Getting above 13% indicates it's a renter's market, and rates are typically competitive. Anything consistently about 17% requires deeper analysis to understand if there is a great overall issue driving the high rate (a spike in new buildings added to inventory, aging buildings going empty, crime, unrealistic pricing, surrounding infrastructure problems, recent change in building values or taxes, recent and proximate new inventory competition, etc). 5) Annual Number of Retention Visits Conducted 2015 298 2014 308 2013 366 2012 355 2011 327 The goal is to have meaningful interactions with as many companies as possible annually. This is accomplished through 1 -on -1 meetings, tours, conversations to discuss and solve issues, and recognitions. The Economic Development Division's annual goal is 500 visits. Dev 3 -71 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City o Dublif n OHIO, USA 3 72 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Building Standards STATEMENT OF FUNCTIONS: Building Standards is under the administrative direction of the Director of Building Standards (Chief Building Official) who reports to the Director of Development. The primary responsibility of Building Standards is to ensure that all new construction, both commercial and residential, complies with all applicable state, local, and national building codes. OBJECTIVES AND ACTIVITIES: • To ensure that all new construction complies with all applicable state, local, and national building codes. • To perform plan reviews on applications, perform inspections, issue permits and issue certificates of occupancy. • To provide direction and to communicate with the building design professionals, contractors, builders, homeowners, and the general public. • To provide timely information regarding levels and types of construction activity within the City to City departments, applicants, and the public. • To provide architectural support to City projects. PERSONNEL DATA POSITION TITLE 2016 2017 CURRENT NUMBER ADOPTED Director, Building Standards 1 1 Review Services Analyst 1 1 Commercial Plans Examiner 1 1 Senior Building Inspector 1 1 Building Inspector 4 4 Electrical Inspector 1 1 Residential Plans Examiner 1 1 Development Review Specialist 1 1 Administrative Support 3 1 1 Administrative Support 2 3 3 TOTAL 15 15 PART -TIME /SEASONAL STAFF Building Inspector (1) 1 1 TOTAL 1 1 NOTES AND ADJUSTMENTS: (1) The part -time Building Inspector position assists with building inspections due to increased construction in the Bridge Street District. Building 3 -73 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 70 Development Building Standards Personal Services 701100 Salaries/Wages 930,011 1,017,425 1,002,464 1,048,565 701103 Overtime Wages 12,978 8,000 9,257 10,000 701104 Other Wages 6,484 1,000 14,251 36,000 701105 Short Term Disability 9,879 0 453 0 701201 Employee Benefits 354,698 444,300 444,300 441,580 701204 Uniforms and Clothing 800 5,000 5,000 5,000 702000 Training/Travel 5,151 10,000 8,549 10,000 703100 Meeting Expenses 851 1,000 1,000 1,000 Personal Services Total: 1,320,851 1,486,725 1,485,274 1,552,145 Contractual Services 712003 Plan Review 80,442 120,000 290,707 120,000 712004 Building Inspection Services 65,967 85,000 174,000 200,000 713004 Other Professional Services 0 5,000 0 0 713005 Misc. Contract. Serv. 15,794 16,600 16,600 10,000 715003 Printing and Reproductions 2,355 2,500 2,710 2,500 716000 Memberships /Subscriptions 3,540 4,000 4,000 4,000 Contractual Services Total: 168,098 233,100 488,017 336,500 Supplies 721001 Office Supplies 3,904 4,500 4,555 5,000 721002 Operating Supplies 2,274 5,000 4,399 5,000 Supplies Total: 6,179 9,500 8,954 10,000 Capital Outlay 731000 Furniture /Equipment 0 500 500 0 Capital Outlay Total: 0 500 500 0 Other Charges and Ex 755000 Refunds 5,797 5,000 18,472 10,000 Other Charges and Ex Total: 5,797 5,000 18,472 10,000 Development Total: 1,500,924 1,734,825 2,001,217 1,908,645 General Fund Total: 1,500,924 1,734,825 2,001,217 1,908,645 3 -74 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Building Standards BUDGET SUMMARY: 10120730 • Account 701100 provides funding for staffing reflected in the Personnel Data. • Account 701104 provides funding for part -time inspector position. • Account 701204 includes shirts, boots and cold weather wear for Inspectors. • Account 702000 provides funding for training, attendance at regional conferences and required State certifications. • Account 712003 funds contract services needed to complement the plan review which is completed in- house. • Account 712004 includes funding for plumbing inspection services from the Franklin County Board of Health. The budget for this account fluctuates with the level of building activity; however fees collected directly offset this expense. • Account 713004 provides funding to compliment the City's in -house plan review process. It is projected that additional contracted services will be used next year due to anticipated commercial construction and the continued increase in residential permits. • Account 713005 provides funding for credit card machine transaction fees. • Account 721002 provides funding for supplies such as technical equipment, code reference materials for Inspectors and Plan Review staff. • Account 755000 provides funding for unanticipated refunds. Building 3 -75 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Building Standards Performance Measures: 1. Total Number of Building Permits Issued (Commercial & Residential) Total Number of Building Permits Issued / 666 700 599 591 571 600 529 500 468 454 400 300 200 100 0 2014 2015 2016 5Yr YTD* Avg. ** *2016 figure represents data collected as ofAugust 30, 2016 * *5 year average does not include 2016 YTD statistic Construction activity within the City of Dublin has maintained the solid gains that were made from 2011 to 2014. Those gains have continued from 2015 through year -to -date 2016. However, what may appear to be a decline in building permits issued is reflective of the decline in detached residential permits. The commercial permits have increased and the size of the projects have exponentially increased, as well. Building Standards must continue to examine its resources, both fiscally and in personnel, to keep pace with these indicators and to maintain a high level of service as the activity increases with the addition of major commercial and residential development in the foreseeable future. Building 3 -76 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Building Standards Performance Measures: 2. Total Number of Building Permits Issued for New Residential Dwelling Units (Including Single Family and Multi - Family) Total Number of Building Permits Issued for New Residential Dwelling Units 250 200 182 174 147 150 100 50 0 2011 2012 2013 221 2014 2015 2016 YTD* 0 J_ 5 Yr Avg. ** *2016 figure represents data collected as of August 30, 2016 * *5 year average does not include 2016 Y7D statistic The total number of permits issued for new residential dwellings has steadily increased from a low in 2008. Permits for non - residential dwellings may decrease from 2014. However, new residential developments, such as Riviera should keep residential permits at a steady level. Residential construction is a good indicator of the overall health of the construction sector. New residential developments continue to open throughout the city in response to the public demand for new housing. Building Standards should continue to see increasing activity for the near term. One "after - effect' of new residential construction is a corresponding increase for permits related to remodeling activity in residential units, mostly in accessory structure permits (decks, screened porches) and basement remodels. These homeowner improvement permits continue to place an increased demand on staff resources in the form of permit processing, plan review and building, electrical and mechanical inspections. Building 3 -77 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Building Standards Performance Measures: 3. Building Permits Issued: Total Square Feet x 1,000 (Commercial and Residential) Building Permits Issued: Total Sq. Ft. x 1,000 (Commercial & Residential) 3500 3000 2500 2301 2175 2033 2000 1631 1500 1000 500 0 2011 2012 2013 2014 2015 2016 YTD* 5 Y Avg. ** *2016 figure represents data collected as ofAugust 30, 2016 * *5 year average does not include 2016 YTD statistic The total number of square feet of construction in 2015 set a record for recent construction activity. Upcoming development in the Bridge Street District, other commercial developments and continued stability in residential construction bodes well for 2017 and beyond. Building permit fees are based primarily on the square feet of the space that is constructed. When square foot activity increases, building permit revenues also increase. There is also corresponding increase in 'over- the - counter' permit activity because of the need for new associated electrical, mechanical and plumbing and fire protection permits. Building 3 -78 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Planning STATEMENT OF FUNCTIONS Planning is responsible for managing the City's development process, undertaking plan updates and special studies, and enforcing the City's codes relative to the built environment. This includes land use planning, zoning reviews, code enforcement, and support of several boards and commissions. The division is responsible for analyzing the changing needs of the City and identifying and implementing long range planning objectives that address these needs. This includes identifying trends that need to be addressed (changes in demographics, shifting market conditions, current thinking in land planning and urban design, housing needs, etc.) and undertaking the relevant studies or plan updates. Public engagement is a critical component of these planning processes. All of these activities relate to the following functional areas: review of development proposals; preparing /updating and implementing the Community Plan; project analysis; area studies; code enforcement; zoning compliance inspections; land use modeling and impact analysis; code amendment preparation; and customer service operations. The mission statement is as follows: Mission Statement The mission of Planning is to provide professional and technical expertise to guide the land use decisions of public officials, residents, and the development community. We engage our citizens to establish and realize a long range vision for Dublin's land use and development character. We facilitate the zoning process through the implementation of the Community Plan and the administration and enforcement of the City's land use codes. OBJECTIVES AND ACTIVITIES • To be responsive to citizens on planning issues and facilitate a citizen participation process. • To plan the orderly, high quality growth of the city by implementing the Community Plan. • To assist economic development activities by providing land use /site design support. • To assist in the coordination and the implementation of the capital improvement program. • To manage development proposals through the public hearing process. • To administer development regulations. • To be responsive to City Council goals. • To ensure compliance with all orders of City Council, Planning and Zoning Commission, Administrative Review Team, Board of Zoning Appeals, Architectural Review Board, and various special subcommittees, task forces, and other groups. PERSONNEL DATA 2016 2017 POSITION TITLE CURRENT NUMBER ADOPTED Director, Planning 1 1 Planning Manager 1 1 Senior Planner (1) 2 3 Planner II 3 2 Planner I 3 3 Planning Technician 1 1 Code Enforcement Supervisor 1 1 Code Enforcement Officer 2 2 Zoning Inspector 2 2 Administrative Support 3 1 1 Administrative Support 2 1 1 Administrative Support 1 1 1 TOTAL 19 19 PART - TIME /SEASONAL STAFF Planning Assistant 4 4 TOTAL 4 4 NOTES AND ADJUSTMENTS: (1) One Planner II is reclassified to a Senior Planner position. Planning 3 -79 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2,046,220 2,060,027 1,963,910 Contractual Services 2015 2016 2016 2017 250,000 595,406 Actual Budget Revised Budget Department 130,859 50,000 713005 Misc. Contract. Serv. 396 365 Budget 101 General Fund 715001 Communications 7,154 7,500 8,295 7,500 70 Development 0 0 200 0 715003 Printing and Reproductions Planning 1,500 2,760 1,500 716000 Memberships /Subscriptions 8,531 Personal Services 12,255 10,000 717001 Rents and Leases 2,364 2,820 701100 Salaries/Wages 1,127,872 1,317,270 1,317,270 1,299,230 701103 Overtime Wages 8,801 12,500 12,500 12,500 701104 Other Wages 75,823 90,270 90,270 80,000 701201 Employee Benefits 446,250 581,765 581,765 505,755 701204 Uniforms and Clothing 2,995 3,950 4,957 2,375 702000 Training/Travel 36,522 39,415 51,925 62,300 703100 Meeting Expenses 1,402 1,050 1,340 1,750 Personal Services Total: 1,699,666 2,046,220 2,060,027 1,963,910 Contractual Services 712008 Planning Services 107,235 250,000 595,406 200,000 713004 Other Professional Services 41,050 80,000 130,859 50,000 713005 Misc. Contract. Serv. 396 365 365 0 715001 Communications 7,154 7,500 8,295 7,500 715002 Advertising 0 0 200 0 715003 Printing and Reproductions 0 1,500 2,760 1,500 716000 Memberships /Subscriptions 8,531 10,000 12,255 10,000 717001 Rents and Leases 2,364 2,820 2,820 2,820 Contractual Services Total: 166,730 352,185 752,960 271,820 Supplies 721001 Office Supplies 7,314 8,000 10,318 8,000 721002 Operating Supplies 3,307 4,000 4,721 4,000 724003 Equipment Maintenance 269 0 350 0 Supplies Total: 10,890 12,000 15,389 12,000 Capital Outlay 731000 Furniture /Equipment 1,565 0 2,060 3,825 Capital Outlay Total: 1,565 0 2,060 3,825 Other Charges and Ex 753001 Code Enforcement 3,854 6,500 8,226 6,500 755000 Refunds 0 6,000 5,975 6,000 Other Charges and Ex Total: 3,854 12,500 14,201 12,500 Development Total: 1,882,704 2,422,905 2,844,637 2,264,055 General Fund Total: 1,882,704 2,422,905 2,844,637 2,264,055 a 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Development / Planning BUDGET SUMMARY: 10120720 • Account 701100 provides funding for the staffing reflected in the Personnel Data. • Account 701104 provides wages for the Planning Assistants. • Account 702011 includes funding for participating in the HTE Users Group conference, Planners attending the national and state planning conferences (AICP certifications), consultants for City Council and Planning and Zoning Commission joint training sessions, training and certification requirements of the Landscape Architect and Zoning /Landscape Inspectors, and training and certification requirements for Code Enforcement Officers. • Account 703100 provides funding for group meetings sponsored by the City and includes resources for food, beverages, and associated supplies. • Account 715001 provides funding for postage for all work units located within the 5800 Building. • Account 712008 provides funding for planning area studies. Funding is principally for Phase 2 of the Mobility Plan (t75 %). A small balance of funds (t25 %) are available for code updates or other implementation tasks resulting from 2016 projects, including W. Bridge Street Corridor Framework Plan and Bridge Street District code update. • Account 713004 provides funding for consultants that support the City's boards and commissions through the development review process, including architectural consulting services, historic preservation consulting services, and graphic design consulting services. These services principally support development and sign approvals in the Bridge Street District. • Account 716000 provides funding for membership fees such as the APA (state and national) and ASLA. • Account 721002 includes funding for office supplies and supplies for specialized presentations. • Account 753001 provides funding for mowing services and landscape projects under the supervision of the City's Zoning Inspectors and Code Enforcement Officers. The majority of these costs are recovered through assessments. 10180720 Account 731000 provides funding for equipment and furniture. Planning 3 -81 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 3 82 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation/ Office of the Director STATEMENT OF FUNCTIONS: The Department of Parks and Recreation provides direction and oversight to the Divisions of Parks Operations, Recreation Services, Community Events and Volunteer Services. OBJECTIVES AND ACTIVITIES • To provide leadership and direction to the staff within Parks Operations, Recreation Services, Community Events and Volunteer Services including setting of departmental goals, clear customer service standards and accountability for achieving these goals and standards. • To manage all departmental functions and to develop and recommend policies, procedures and program improvements. • To ensure the City's goals and strategic objectives are reached in each of the functional areas in an efficient, effective and responsive manner. • To provide appropriate learning and development opportunities to employees and employee teams. PERSONNEL DATA POSITION TITLE Director, Parks and Recreation Landscape Architect Contract Specialist (1) Maintenance Crew Supervisor (1) Administrative Support 3 Public Art Conservation /Contract Specialist (2) TOTAL 2016 2017 CURRENT NUMBER ADOPTED .25 0 5.25 3.00 NOTES AND ADJUSTMENTS: (1) Funding for the Contract Specialist and Maintenance Crew Supervisor have been placed back under the Division of Parks Operations. (2) This position has been charged 100% to the Hotel /Motel Tax Fund (232). Parks & Recreation 3 -83 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 40 Parks and Recreation Office of the Director of Parks and Recreation Personal Services 701100 Salaries/Wages 0 414,160 411,660 280,585 701103 Overtime Wages 0 2,000 4,500 4,500 701201 Employee Benefits 0 190,045 190,045 116,250 701204 Uniforms and Clothing 0 0 0 500 702000 Training/Travel 0 6,040 6,040 7,700 703100 Meeting Expenses 0 0 0 500 Personal Services Total: 0 612,245 612,245 410,035 Contractual Services 713005 Misc. Contract. Serv. 0 0 0 4,500 715001 Communications 0 200 200 100 716000 Memberships /Subscriptions 0 5,910 5,910 6,070 Contractual Services Total: 0 6,110 6,110 10,670 Supplies 721001 Office Supplies 0 2,000 2,000 1,800 Supplies Total: 0 2,000 2,000 1,800 Other Charges and Ex 751003 Special Projects /Programs 0 0 0 5,000 Other Charges and Ex Total: 0 0 0 5,000 Parks and Recreation Total: 0 620,355 620,355 427,505 General Fund Total: 0 620,355 620,355 427,505 3 -84 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation BUDGET SUMMARY: 10140410 • Account 701100 provides funding for Parks and Recreation Director, Administrative Support 3 and the Landscape Architect • Account 702000 includes increased funding for training forfull -time staff to support parks and recreation which includes education to provide recertification credits for professional certifications, as well as staff training and development. The increase is due to the cost of the out of town training necessary. • Account 701204 includes minimal funding for Landscape Architect for PPE supplies and replacements • Account 703100 includes new funding provided for miscellaneous meetings. • Account 713005 provides funding for parkland fee study. • Account 715001 provides minimal funding for courier service and Fed -ex. • Account 716000 provides funding for such memberships and renewals as NRPA and OPRA corporate and individual memberships, Landscape Architect license, Master Specs license renewal and other staff membership and recertification. • Account 721001 provides funding for office supplies including printer supplies for landscape architect. • Account 751003 includes new funding for park dedications and Parks & Recreation events to include the park dedication of the Holder- Wright Park development project. Parks & Recreation 3 -85 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 3 -86 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Parks Operations STATEMENT OF FUNCTIONS: The City of Dublin takes pride in providing its residents and visitors the highest quality public parks to pursue their active and passive outdoor needs. Parks strives to be both environmentally and economically sound in its management of public areas including parks, gateways and rights -of -way. ACCOUNTIVES AND ACTIVITIES: Parks Operations is committed to maintaining and providing a safe and accessible park system and will lead efforts for the enhancement and preservation of the parks system. PERSONNEL DATA POSITION TITLE Director, Parks Operations Operations Administrator Nature Education Coordinator (1) Contract Specialist (2) City Horticulturist(3) City Forester(3) Maintenance Crew Supervisor (2) Maintenance Worker Assistant Forester (3) Assistant Horticulturist (3) Administrative Support 2 TOTAL (5) PART - TIME /SEASONAL STAFF Seasonal Maintenance Worker (4) TOTAL 2016 2017 CURRENT NUMBER ADOPTED 1 1 .5 .5 0 1 1 0 20 20 1 1 41.5 30.50 21 22 21 22 NOTES AND ADJUSTMENTS: (1) Nature Education Coordinator is funded fifty percent (50 %) from the Parks Operations budget and fifty percent (50 %) from the Recreation Services budget. (2) Moved from the Office of the Director of Parks & Recreation and will report directly to Parks Operations Director. (3) Moved Horticulture and Forestry to stand alone budgets under Parks Operations. (4) Additional seasonal maintenance for Historic Dublin. (5) One Events Administrator position and one Events Coordinator position are shown in the Personnel Data for Events Administration, however, their salaries are split fifty percent (50 %) to Recreation and fifty percent (50 %) to Parks Operations due to the nature of their duties. Revenue generated from this function will be posted to the General Fund. Parks 3 -87 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 40 Parks and Recreation Parks Operations Personal Services 701100 Salaries/Wages 2,741,700 2,537,030 2,506,848 2,037,300 701103 Overtime Wages 148,779 125,000 125,000 95,000 701104 Other Wages 619,015 620,000 640,000 372,400 701105 Short Term Disability 13,902 0 10,182 0 701201 Employee Benefits 1,386,550 1,422,545 1,422,545 1,095,835 701204 Uniforms and Clothing 51,665 61,560 69,744 44,500 702000 Training/Travel 17,596 32,185 35,450 15,230 Personal Services Total: 4,979,207 4,798,320 4,809,769 3,660,265 Contractual Services 713005 Misc. Contract. Serv. 1,085,971 1,208,545 1,276,179 950,000 715001 Communications 64 200 200 200 716000 Memberships /Subscriptions 9,202 7,475 7,610 3,045 717001 Rents and Leases 4,399 2,000 2,000 0 717005 Utilities- Other Fuel Types 270,017 275,000 321,879 300,000 Contractual Services Total: 1,369,653 1,493,220 1,607,868 1,253,245 Supplies 721001 Office Supplies 7,028 6,000 8,690 8,690 721002 Operating Supplies 40,293 67,490 76,201 45,000 722001 Reforestation 0 0 130,649 0 724002 Park Maintenance 227,098 329,560 352,210 150,000 724003 Equipment Maintenance 72,190 110,000 127,885 90,000 Supplies Total: 346,608 513,050 695,635 293,690 Capital Outlay 731000 Furniture /Equipment 36,897 66,450 66,450 65,500 734002 Tools 20,520 23,425 23,925 8,450 735001 Cap Impr Land and Land Impr 200,411 236,500 244,188 20,000 Capital Outlay Total: 257,829 326,375 334,563 93,950 Other Charges and Ex 751003 Special Projects /Programs 14,961 18,000 28,897 8,085 Other Charges and Ex Total: 14,961 18,000 28,897 8,085 Parks and Recreation Total: 6,968,257 7,148,965 7,476,732 5,309,235 General Fund Total: 6,968,257 7,148,965 7,476,732 5,309,235 a 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Parks Operations BUDGET SUMMARY: 10140430 • Account 701100 provides funding for staffing reflected in the Personnel Data. • Account 701104 includes funding for seasonal staffing reflected in the Personnel Data and Notes and Adjustments. • Account 701204 provides funding for uniforms for full -time and seasonal staff. • Account 702000 includes funding for training for full -time staff to support parks operations. Included is education to provide recertification credits for professional certifications, as well as pesticide applicator credits, and staff training and development. • Account 717005 provides funding for electricity, natural gas and water and sewer charges for services provided in the City's parks. • Account 713005 provides funding for contractual services for rights -of -way maintenance, mulching, pond maintenance replacement and additional funds for City buildings and high visibility landscaped areas. • Account 716000 provides funding for such memberships and renewals as commercial drivers' license, pesticide license renewal, trapping license renewal, and reference materials. • Account 721002 provides funding for supplies such as lumber and hardware, electric and plumbing supplies, and trash bags. • Account 724002 provides funding for ball diamond infield materials, sod, grass seed, mulch, fertilizer and chemicals. • Account 724003 provides funding for equipment maintenance and repair, including contingency work associated with Ballantrae water play area, pond aerators, and irrigation systems. • Account 734002 provides funding for power tools replacement, crew specific tools and fuel can replacements. • Account 735001 includes funding for continued expansion of in- ground irrigation on athletic fields, replacement pond aerator at Earlington and Red Trabue. • Account 731000 includes funding for additional picnic tables, benches and trash cans. Includes funds new /replacement park signs as needed. Includes replacement of weed trimmers and blowers. • Account 751003 provides funding nature education program, Dedication pavers /engraving for the Grounds of Remembrance. Parks 3 -89 12/05/16 THIS PAGE LEFT BLANK INTEMIGNALLV City of I blin OHIO, USA 3 -90 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Parks Operations /Horticulture STATEMENT OF FUNCTIONS: The City of Dublin takes pride in providing its residents and visitors the highest quality public parks to pursue their active and passive outdoor needs. Parks strives to be both environmentally and economically sound in its management of public areas including parks, gateways and rights -of -way. OBJECTIVES AND ACTIVITIES: Horticulture is responsible for the maintenance and enhancement of a variety of distinctive landscape features and natural areas within our expansive park system. PERSONNEL DATA POSITION TITLE City Horticulturist Assistant Horticulturist TOTAL PART - TIME /SEASONAL STAFF Seasonal Maintenance Worker (1) TOTAL 2016 2017 CURRENT NUMBER ADOPTED 6 6 7 7 14 18 14 18 NOTES AND ADJUSTMENTS: Moved Horticulture and Forestry to stand alone budgets under Parks Operations. (1) Increased seasonal maintenance hours to catch -up on mulching and other maintenance tasks. Parks /Horticulture 3 -91 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 40 Parks and Recreation Horticulture Personal Services 701100 Salaries/Wages 0 0 0 396,660 701103 Overtime Wages 0 0 0 25,000 701104 Other Wages 0 0 0 230,600 701201 Employee Benefits 0 0 0 242,415 701204 Uniforms and Clothing 0 0 0 6,380 702000 Training/Travel 0 0 0 10,425 Personal Services Total: 0 0 0 911,480 Contractual Services 713005 Misc. Contract. Serv. 0 0 0 100,000 716000 Memberships /Subscriptions 0 0 0 1,650 Contractual Services Total: 0 0 0 101,650 Supplies 721002 Operating Supplies 0 0 0 6,500 724002 Park Maintenance 0 0 0 64,500 724003 Equipment Maintenance 0 0 0 2,500 Supplies Total: 0 0 0 73,500 Capital Outlay 731000 Furniture /Equipment 0 0 0 5,100 734002 Tools 0 0 0 7,500 735001 Cap Impr Land and Land Impr 0 0 0 100,000 Capital Outlay Total: 0 0 0 112,600 Other Charges and Ex 751003 Special Projects /Programs 0 0 0 26,000 Other Charges and Ex Total: 0 0 0 26,000 Parks and Recreation Total: 0 0 0 1,225,230 General Fund Total: 0 0 0 1,225,230 3 -92 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Parks Operations /Horticulture BUDGET SUMMARY: 10140433 • Account 70110 provides funding for staffing reflected in the Personnel Data. • Account 701204 provides funding for uniforms for full -time and seasonal staff. • Account 702000 provides funding for training for full -time staff to support horticulture operations. Included is education to provide recertification credits for professional certifications, as well as pesticide applicator credits, and staff training and development. • Account 713005 provides funding for contractual services for arborist work and ecological assessments. • Account 716000 provides funding for such memberships and renewals as pesticide license renewal, arborist license renewal, American Horticulture Society membership, and reference materials. • Account 721002 provides funding for irrigation system supplies and greenhouse supplies. • Account 724002 provides funding for bed renovations and mulching in parks. • Account 724003 provides funding for equipment maintenance and repair of chainsaws, trimmers etc. • Account 734002 provides funding for small tools such blades, pruners, drills, wheelbarrows, pole saws, etc. • Account 735001 includes funding for additional trees and shrubs, historic Dublin planter 3 seasonal changes, prairie seed. 10180433 • Account 731000 chainsaw, backpack sprayers, specific tools, tool box and cart. • Account 751003 provides funding Earth Day Activities, Legacy Tree Program, Legacy Bench Program, and Christmas tree and historical Dublin planter Christmas decorations. Parks /Horticulture 3 -93 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 3 -94 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Parks Operations/ Forestry STATEMENT OF FUNCTIONS: The City of Dublin takes pride in providing its residents and visitors the highest quality public parks to pursue their active and passive outdoor needs. Parks strives to be both environmentally and economically sound in its management of public areas including parks, gateways and rights -of -way. OBJECTIVES AND ACTIVITIES: Forestry is responsible for the beautification and safe environment for the public within the rights -of -way strategic planning, establishment and maintenance of Dublin's urban tree resource. PERSONNEL DATA POSITION TITLE City Forester Assistant Forester TOTAL PART - TIME /SEASONAL STAFF Seasonal Maintenance Worker (1) TOTAL 2016 CURRENT NUMBER 5 6 10 10 NOTES AND ADJUSTMENTS: Moved Horticulture and Forestry to stand alone budgets under Parks Operations. 2017 ADOPTED 5 6 10 10 Parks /Forestry 3 -95 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 40 Parks and Recreation Forestry Personal Services 701100 Salaries/Wages 0 0 0 360,325 701103 Overtime Wages 0 0 0 25,000 701104 Other Wages 0 0 0 186,765 701201 Employee Benefits 0 0 0 224,470 701204 Uniforms and Clothing 0 0 0 6,190 702000 Training/Travel 0 0 0 14,160 Personal Services Total: 0 0 0 816,910 Contractual Services 713005 Misc. Contract. Serv. 0 0 0 80,000 716000 Memberships /Subscriptions 0 0 0 2,570 Contractual Services Total: 0 0 0 82,570 Supplies 721002 Operating Supplies 0 0 0 4,100 724002 Park Maintenance 0 0 0 56,220 724003 Equipment Maintenance 0 0 0 2,000 Supplies Total: 0 0 0 62,320 Capital Outlay 731000 Furniture /Equipment 0 0 0 6,600 734002 Tools 0 0 0 7,000 735001 Cap Impr Land and Land Impr 0 0 0 92,500 Capital Outlay Total: 0 0 0 106,100 Other Charges and Ex 751003 Special Projects /Programs 0 0 0 1,750 Other Charges and Ex Total: 0 0 0 1,750 Parks and Recreation Total: 0 0 0 1,069,650 General Fund Total: 0 0 0 1,069,650 3 -96 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Parks Operations/ Forestry BUDGET SUMMARY: 10140434 • Account 701100 provides funding for staffing reflected in the Personnel Data. • Account 701103 provides funding for seasonal maintenance workers. • Account 701204 provides funding for uniforms for full -time staff. • Account 702000 includes funding for training for full -time staff to support forestry operations. Included is education to provide recertification credits for professional certifications, as well as pesticide applicator credits, and staff training and development. • Account 713005 provides funding for contractual services for arborist work and large tree removal. • Account 716000 provides funding for such memberships and pesticide license renewal, arborist license renewal, and reference materials. • Account 721002 provides funding for supplies needed for irrigation, staking, and EAB injections. • Account 724002 provides funding for stump grinding, soil, and grass seed. 10180434 • Account 724003 provides funding for equipment maintenance and repair. • Account 734002 provides funding for small tools such ladders, blades, pruners, wheelbarrows, pole saws, watering supplies etc. • Account 735001 includes funding for continued replacement trees and annuals. • Account 731000 includes funding for replacement of weed trimmers and blowers. Added funds for Arbor Jet air gun for tree injections and additional cabinets for storage. • Account 751003 provides funding Arbor Day. Parks /Forestry 3 -97 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 3 -98 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Volunteer Resources Volunteer Resources supports the achievement of meaningful, inclusive community engagement through innovative service opportunities that support and enhance City services and Dublin's quality of life. To provide a comprehensive, citywide volunteer program, to allow citizens an opportunity for service within their community. To continue to be recognized as a national model for engaging citizens in an effective community and government involvement with committed passionate community members and staff leadership. To operate under the following values: Belonaina - Fostering a sense of community belonging. Enaaaina - Engaging residents in city government to build relationships and leadership. Enriching - Enriching people's lives through service. Outstanding - Innovation and recognition. Learning - Emphasis on learn- and -serve programming, focusing on local government learning. Developing - Building special connections with youth. Supportina - Developing fiscally responsible opportunities for enhancing City services and the community's quality of life. Connecting — In partnership with Economic Development and Events sponsorships, help to connect Dublin businesses to the community increasing their role of corporate citizenship /resident and potential long term commitment to Dublin. PERSONNEL DATA 2016 2017 POSITION TITLE CURRENT NUMBER ADOPTED Volunteer Administrator 1 1 Administrative Support II (1) 1 1 TOTAL 2 2 PART - TIME /SEASONAL STAFF Seasonal Worker 1 1 Intern 1 1 TOTAL 2 2 NOTES AND ADJUSTMENTS: Volunteer Resources 3 -99 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 40 Parks and Recreation Volunteer Services Personal Services 701100 Salaries/Wages 130,869 135,300 135,000 143,640 701103 Overtime Wages 1,756 2,050 2,350 2,350 701104 Other Wages 20,116 37,100 37,100 37,100 701201 Employee Benefits 41,840 47,745 47,745 48,640 701204 Uniforms and Clothing 374 400 400 2,400 702000 Training/Travel 241 3,000 3,000 4,100 703100 Meeting Expenses 805 2,500 2,500 2,500 Personal Services Total: 196,001 228,095 228,095 240,730 Contractual Services 713004 Other Professional Services 1,103 3,500 11,500 14,800 715002 Advertising 0 800 1,425 800 715003 Printing and Reproductions 4,935 5,000 5,000 6,500 716000 Memberships /Subscriptions 299 500 400 500 717001 Rents and Leases 661 1,000 1,100 1,500 Contractual Services Total: 6,999 10,800 19,425 24,100 Supplies 721001 Office Supplies 808 1,700 1,700 2,200 721002 Operating Supplies 515 6,200 6,700 8,000 Supplies Total: 1,324 7,900 8,400 10,200 Other Charges and Ex 751003 Special Projects /Programs 13,414 16,000 17,000 16,000 Other Charges and Ex Total: 13,414 16,000 17,000 16,000 Parks and Recreation Total: 217,738 262,795 272,920 291,030 General Fund Total: 217,738 262,795 272,920 291,030 3 -100 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks and Recreation / Volunteer Resources BUDGET SUMMARY: 10110420 • Account 701101 provides funding for full -time staffing reflected in the Personnel Data. • Account 701103 provides overtime funding to supervise volunteer service projects. • Account 701104 provides funding for part -time and seasonal staff. • Account 701204 provides funding to uniform the increasing amount of volunteers who are serving in city buildings or in community on a regular basis; need to be identified by role. This is not special event - related. • Account 702000 provides an additional $1100 to train a VR staff member for certification to teach CPR/First Aid to volunteers. • Account 713004 provides funding for necessary background checks for all volunteer positions, and specialized volunteer training such as CPR /First Aid, bike safety trainings, Community Service Officer backgrounds. This increase is required to complete a two -year roll out of mass increase of background checks. Backgrounds will be done every five years; 2018 -2020 budgets will reflect a decrease. • Account 715003 provides funding for printing needs such as training manuals; signage and posters; identification badges, cards and specialty papers; photography and miscellaneous printing /copying needs. Rebrands and new programs require additional print materials and signage. • Account 717001 provides an increase in $500 from previous year. This Accounts for sponsorship of a community wide Volunteer Expo and any needed rental items (such as portable restrooms) for parks projects. • Account 721001 add an increase for supply contribution to Service Center (was not necessary when VR was based in City Hall). • Account 721002 provides funding for operating supplies such as safety lights, protective gloves /goggles, identification badge materials, first aid supplies and other necessary supplies for volunteer projects. Increase necessary for materials in new and growing programs to emphasize safety. • Account 751003 provides funding for citywide volunteer and corporate volunteer recognition presentations, programs and award items; teen service support; program support and promotion, and volunteer on -site event management needs. Volunteer Resources 3 -101 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Volunteer Resources PERFORMANCE MEASURES: 1) Dollar Value of a Volunteer Hour City of Dublin Estimated City of Dublin volunteer hours per year average 43,000 National value: $23.56 per hr* $1,013,080 ($23.56 x 43,000 hrs) for Dublin OH State value: $22.06 per hr* $948,580 ($22.06 x 43,000 hrs) for Dublin OH *figures from The Independent Sector /Bureau of Labor Statistics Industry standard figures are used in the above table. Customarily, the field of volunteer administration utilizes the national figure of $23.56 per volunteer hour. The Independent Sector /Bureau of Labor Statistics updates the figures regularly based on national labor statistic research. 2) Percent of City Programs Utilizing Volunteer Services: 100% Of the eight departments that make up the City of Dublin (based on the organization chart) all eight departments utilize City volunteers. Volunteer Resources 3 -102 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Information Technology STATEMENT OF FUNCTIONS: Mission Statement: Enabling our customers to meet the needs and desires of the community by optimizing the use of appropriate and forward thinking technology solutions that are aligned with citywide goals and objectives. The administration of the City's information technology is the responsibility of the Chief Information Officer. This involves planning, maintaining, developing, overseeing and managing the City's local area and wide area networks, wireless access, the IBM iSeries Systems, all personal computers, printers, copiers, servers, data storage, security, the Citywide telephone system, mobile phones, mobile devices, and any other technology related issue. IT must also enhance and promote the utilization of technology so that city operations realize the benefits of using technology as a tool. On a citywide basis technology is analyzed to determine how it could affect improvements in productivity and decision - making, increase staff and citizen safety, and enhancements to all City services. This function continues to grow with the expectation of efficiencies and innovation that technology can provide to meet City needs. The ultimate goal of Information Technology is to continually strive towards improving our quality of service and value to the organization and to be viewed as a business partner with other City work units. OBJECTIVES AND ACTIVITIES: • Provide vision, leadership and direction for evaluating and re- evaluating current and emerging technologies and implementing cost - effective technology solutions. • Enhance services to the entire Dublin community through the appropriate and proactive use of technology. • Provide a reliable infrastructure /network to effectively and efficiently use technologies. • Provide timely and efficient technical support to all work units. • Become a business enabler and partner with work units by assisting them in operational improvements, through an understanding of their business processes and needs and managing the implementation of technology solutions to meet those needs. • Provide comprehensive project management services for implementing technology solutions, including procurement, contract negotiations, professional services, software integration and project status reporting. • To provide technology solutions that meet overall City objectives. • Develop and retain motivated, competent staff to meet these business objectives. • Maintain and manage the Dublink Fiber Optics Conduit System and the Dublink 100gbps Transport Network in coordination with Economic Development. PERSONNEL DATA 2016 2017 POSITION TITLE CURRENT NUMBER ADOPTED Chief Information Officer 1 1 IT Manager (1) 0 1 Geographic Info Systems Administrator 1 1 Senior GIS Analyst 2 2 Support Services Administrator 1 1 Support Services Analyst 2 2 Network Operations Manager 1 1 Information Technology Project Leader 2 2 Network Engineer 2 2 Software Application Specialist 1 1 Administrative Support 3 1 1 TOTAL 14 15 PART - TIME /SEASONAL STAFF Intern (GIS) 1 1 Intern (Support Services) 3 3 TOTAL 4 4 NOTES AND ADJUSTMENTS: (1) An IT Manager position is added to manage daily operations of the department. Info Tech 3 -103 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 60 Information Technology Personal Services 701100 Salaries/Wages 904,777 1,118,570 1,118,570 1,210,315 701103 Overtime Wages 14,514 12,000 21,000 21,000 701104 Other Wages 49,568 55,810 46,810 57,240 701201 Employee Benefits 352,368 506,190 506,190 546,875 702000 Training/Travel 48,018 42,670 42,756 46,880 Personal Services Total: 1,369,245 1,735,240 1,735,326 1,882,310 Contractual Services 713004 Other Professional Services 428,092 1,158,635 1,443,358 1,051,135 715001 Communications 536,821 450,000 535,125 471,000 716000 Memberships /Subscriptions 1,417 2,200 2,200 2,200 717001 Rents and Leases 87,107 88,130 101,121 88,250 Contractual Services Total: 1,053,437 1,698,965 2,081,804 1,612,585 Supplies 721001 Office Supplies 2,619 4,000 4,000 4,000 721002 Operating Supplies 157,279 191,000 191,455 170,000 724003 Equipment Maintenance 840,658 1,244,025 1,247,943 1,150,000 Supplies Total: 1,000,555 1,439,025 1,443,398 1,324,000 Capital Outlay 731000 Furniture /Equipment 0 1,000 1,000 1,000 Capital Outlay Total: 0 1,000 1,000 1,000 Information Technology Total: 3,423,237 4,874,230 5,261,528 4,819,895 General Fund Total: 3,423,237 4,874,230 5,261,528 4,819,895 3 -104 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Information Technology BUDGET SUMMARY: 10110610 • Account 701100 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments. • Account 701104 provides funding for interns. • Account 702000 provides funding for conferences, certifications and training for professional staff including software conferences, training in network security and virtual servers, Professional conferences for each IT service area covered by the department, Security training and certifications, GIS training and conferences. • Account 713004 provides for computer consulting services for the implementation of new applications; to enhance present application usage; and for special projects when specific expertise is required and /or to augment the staffing assignments due to workload. Significant projects for 2017 include the continuing Finance /HR application and implementation, new enterprise software for Community Development, IT Security Testing and Citywide user awareness training, and public wireless networking enhancements. • Account 715001 includes funds for citywide phone usage, citywide cellular phone usage, mobile phone management, other handheld or wearable electronic devices, and mobile computing fees for Police, Building Standards, Planning (Code Enforcement), Engineering, Facilities Management and Streets and Utilities. Funding reflects the increase in costs for citywide communications. • Account 716000 provides funding for memberships to software user groups and provides funding for technical manuals, subscriptions, organization fees. • Account 717001 provides funding for the rent and leasing of network rack and office space for the City's data center at the Metro Data Center. Funding reflects the addition of a back -up site for the City's data center and additional license and maintenance costs reflecting the addition of redundant hosts for increasing data storage. • Account 721001 provides funding for office supplies. • Account 721002 provides funding for general operating supplies, camera maintenance, citywide toner costs and ID badges and toner for the badge printer. • Account 724003 provides funding for hardware and software maintenance fees which increase yearly and with additional users. 10180610 • Account 731000 provides funding for additional equipment and furniture. • Account 736000 provides funding for fiber network management and hosting. Info Tech 3 -105 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 3 106 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Court Services STATEMENT OF FUNCTIONS: Court Services serves as the judicial branch of the City. Court Services is responsible for monitoring all court operations including the collection of fines, preparing the court docket, and processing all parking, traffic, and criminal citations. As a sentencing alternative, Adult Probation, Adult and Juvenile Diversion, Adult and Juvenile Traffic Diversion, and Provided No Conviction programs are offered. Court Services is also responsible for implementing and operating the City's Records Management Program, which includes both on and off -site central storage, destruction of records in accordance with the City of Dublin's retention schedule and document imaging services. • To provide the highest level of quality service to our customers, both internal and external. • To enforce court orders. • To maintain high levels of accuracy on all court records. • To effectively administer the adult probation, adult and juvenile diversion, juvenile traffic diversion, and the provided no convictions programs. • To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases and in processing court documents. • To effectively monitor all sentencing alternatives cases for compliance with court orders. • To maintain harmonious relations between the Magistrates, the Prosecutors, the Police and the Court staff in order to better serve the public. • To maintain secure and orderly courtroom operations. • To provide information and outreach about the criminal justice system to the public. PERSONNEL DATA 2016 2017 POSITION TITLE CURRENT NUMBER ADOPTED Court Administrator (1) .5 .5 Community Justice Officer 1 1 Court Clerk 1 1 Administrative Support 2 (2) .75 .75 TOTAL 3.25 3.25 NOTES AND ADJUSTMENTS: Court Services also performs the additional duties of Records Management to complywith conditions set forth in the Ohio Revised Code. Salaries, wages and benefits have been allocated to Court Services and Records Management for each position as follows: (1) Allocates fifty percent (50 %) to Court Services and fifty percent (50 %) to Records Management. (2) Allocates seventy -five percent (75 %) to Court Services and twenty -five percent (25 %) to Records Management. Court 3 -107 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 10 City Manager Court Services Personal Services 701100 Salaries/Wages 207,314 217,125 217,125 221,235 701103 Overtime Wages 117 2,000 2,000 1,000 701201 Employee Benefits 77,157 88,635 88,635 88,575 702000 Training/Travel 2,681 3,000 3,720 3,000 Personal Services Total: 287,269 310,760 311,480 313,810 Contractual Services 713002 Legal Services 2,064 3,200 3,200 3,200 713004 Other Professional Services 55,577 82,500 101,444 79,500 713005 Misc. Contract. Serv. 8,236 9,000 9,000 11,000 715001 Communications 1,200 3,000 5,400 3,000 716000 Memberships /Subscriptions 530 685 685 685 Contractual Services Total: 67,608 98,385 119,729 97,385 Supplies 721001 Office Supplies 1,929 2,500 2,731 2,500 721002 Operating Supplies 5,319 8,000 13,500 8,000 724003 Equipment Maintenance 260 300 300 300 Supplies Total: 7,508 10,800 16,531 10,800 City Manager Total: 362,385 419,945 447,740 421,995 General Fund Total: 362,385 419,945 447,740 421,995 3 -108 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Court Services BUDGET SUMMARY: 10110150 • Account 701100 provides funding for the staffing reflected under Personnel Data. • Account 701103 provides funding for overtime at special events only. Staff flexes their hours to eliminate overtime as a result of Mayor's Court on Tuesday evenings. • Account 702000 provides funding for staff training and conferences. • Account 713002 provides funding for services provided by the Delaware County Prosecutors Office, the Franklin County Public Defender's Office and Union County Public Defender's Office. • Account 713004 includes funds for prisoner boarding and medical services at the Franklin County Jail, the City's share of the Franklin County Municipal Court's operational costs, interpreter's fees, domestic violence advocate fees and fees for use of a full time Magistrate. • Account 713005 provides funding for witness fees and bank fees for accepting credit cards. • Account 721002 provides funding for specific supplies that are necessary to court operations such as court pockets, citations and criminal complaint forms. Court 3 -109 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Court Services Performance Measures: 1. Percent of Juveniles Successfully Comoletina Diversion Program: This measure is reflective of the percentage of juveniles who completed all of the required conditions of the diversion program and did not re- offend during the 6 months the case remained open. It is also used as a benchmark to ensure that the City is providing the appropriate level of client- service. Percent of Juveniles Successfully Completing Diversoin Program 2009 -2015 100% 93% 84� 86% 90% 75% 76% 77% 78% 80% R% 70% 60% ',.. 50% 40% 30% 20% 10% ' 0% FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 2015 YTD* 6 Year Ave *2015 YTD rate as of June 30, 2015 Court 3 -110 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Records Management STATEMENT OF FUNCTIONS: Records Management was established to maintain efficient methods for storage and retrieval of documents and to eliminate the unnecessary retention of obsolete records. As part of Records Management, a central storage facility was created to reduce the amount of prime office space being utilized by active and inactive records. Operated by Court Services, the central storage facility allows for active and inactive records to be examined, archived and /or scheduled for destruction in accordance with the procedures established in the Ohio Revised Code and standards accepted by the City of Dublin Records Commission. Records Management also supervises document imaging services. OBJECTIVES AND ACTIVITIES: • To provide the highest level of quality service to our customers, both internal and external. • To continue to develop and implement Records Management policies to provide consistency in maintaining records for the City of Dublin. To continue to scan documents for accessibility, archival and historical purposes. To effectively administer a central storage facility for archival of active and inactive records and the scheduled destruction of obsolete records. To assist all City work units in maintaining records in accordance with Ohio Revised Code and standards accepted by the City of Dublin Records Commission. PERSONNEL DATA POSITION TITLE Court Administrator (1) Administrative Support 2 (1) TOTAL PERMANENT PART - TIME /SEASONAL STAFF Records Management Technician TOTAL 2016 2017 CURRENT NUMBER ADOPTED .5 .5 .25 .25 .75 .75 1 1 1 1 NOTES AND ADJUSTMENTS: (1) The Court Administrator allocates fifty percent (50 %) of their time to Records Management, and the Administrative Support 2 allocates twenty -five (25 %) of their time to Records Management. Records Mgmt 3 -111 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 101 General Fund 10 City Manager Records Management Personal Services 701100 Salaries/Wages 80,506 82,255 82,255 85,765 701103 Overtime Wages 39 500 500 500 701201 Employee Benefits 27,496 31,595 31,595 31,445 702000 Training/Travel 10 500 500 500 Personal Services Total: 108,052 114,850 114,850 118,210 Contractual Services 713004 Other Professional Services 23,203 30,000 37,000 25,000 713005 Misc. Contract. Serv. 3,969 6,000 6,000 5,000 716000 Memberships /Subscriptions 195 600 600 600 Contractual Services Total: 27,368 36,600 43,600 30,600 Supplies 721001 Office Supplies 1,599 2,000 2,500 2,000 724003 Equipment Maintenance 2,803 3,500 3,500 3,500 Supplies Total: 4,402 5,500 6,000 5,500 City Manager Total: 139,822 156,950 164,450 154,310 General Fund Total: 139,822 156,950 164,450 154,310 3 -112 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Records Management BUDGET SUMMARY: 10110160 • Account 701100 provides funding for staffing allocations as provided under the Personnel Data - Notes and Adjustments section. • Account 713004 provides funding for the scanning of permanent records and frequently accessed records. • Account 724003 provides funding for maintenance contracts for software and two microfilm readers. • Account 713005 provides funding for off -site records storage for microfilmed originals and historical paper documents, and on -site records destruction. • Account 731000 provides funding for a digital microfilm reader /printer /scanner for Engineering. They will be moving into the Service Complex and there is not a machine located in the building. Records Mgmt 3 -113 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Records Management Performance Measures: 1. Percent of Records Stored in City Storage Facility Destroyed as Scheduled: This measure reflects the percentage of cubic foot boxes in storage at the Justice Center that are destroyed each year according to the City's records retention schedule. Retaining records beyond their retention date can create unnecessary storage issues as well as potential liability issues. 100% 00% 60% 40% 20% 0% Percentage of Records Stored in City Storage Facility Destroyed as Scheduled FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 *Only includes records stored in Justice Center, not those held by individual employees 2. Annual Records Reauests Located in the Justice Center: Annual Records Requests Located in Justice Center 100 145 160 140 120 100 80 60 40 20 0 P11351 2012 2013 2014 2015YTD* *2015 YTD as of5eptember23, 2015 Records Mgmt 3 -114 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Street and Utilities Operations Street and Utilities Operations is the direct responsibility of the Director of Street & Utilities Operations, who reports to the Director of Public Works. Minor repairs and maintenance to the City's streets are charged to this program as are snow and ice removal operations. Guardrail repair /replacement (as a result of accidents), street sign maintenance, pavement marking maintenance, and support to special events are also charged to this program. OBJECTIVES AND ACTIVITIES • Provide well- maintained streets and rights -of -way ensuring safe travel and enhancing the aesthetics of the City. • Sweep all City streets five times per year to enhance the neighborhoods and construction areas. • Ensure work is performed in a cost effective manner. Evaluate the costs of performing activities with in -house staff and outsourcing. • Plan, coordinate, and execute involvement with special events activities in a professional and economical manner. • To provide well- maintained streets that are clearly signed and marked. PERSONNEL DATA POSITION TITLE Director, Street & Utilities Operations (1) Operations Administrator (2) Maintenance Crew Supervisor (3) Maintenance Worker Administrative Support 3 (4) Administrative Support 2 (5) TOTAL PART - TIME /SEASONAL STAFF Seasonal Maintenance Worker TOTAL 2016 2017 CURRENT NUMBER ADOPTED .50 .50 .95 1.45 2.70 2.70 16 16 1 0 1 1.25 22.15 21.90 6 6 6 6 NOTES AND ADJUSTMENTS: (1) The Director's wages are allocated fifty percent (50 %) to this fund, twenty -five percent (25 %) to Solid Waste and twenty -five percent (25 %) to the Sewer Fund. (2) Forty-five (45 %) of one Operations Administrator position is allocated to this fund, forty-five (45 %) to the Sewer Fund, and ten (10 %) to the Water Fund. Fifty percent (50 %) of two other Operations Administrator positions are allocated to this fund and fifty percent (50 %) to the Solid Waste Fund. (3) Four Maintenance Crew Supervisor positions are allocated to multiple budgets, including the Street & Utilities Operations Fund, Solid Waste, and the Water and Sewer Funds. The positions are allocated to this fund as follows: 100 %, 100 %, 50 %, 20 %. (4) The Administrative Support 3 position is being reallocated to Engineering in the General Fund. (5) Fifty percent (50 %) of one Administrative Support 2 position is allocated to this budget and fifty percent (50 %) to the Solid Waste Fund. Seventy five percent (75 %) of one Administrative Support 2 is allocated to this budget and twenty five percent (25 %) is allocated to the Solid Waste Fund. Street Mtc 4 -1 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 201 Street Maintenance and Repair 30 Public Works Street and Utilities Operations Personal Services 701100 Salaries/Wages 1,161,906 1,287,515 1,287,515 1,260,865 701103 Overtime Wages 131,210 130,000 130,000 140,000 701104 Other Wages 154,941 135,720 135,720 135,720 701201 Employee Benefits 529,400 681,710 681,710 747,970 701204 Uniforms and Clothing 15,424 21,505 23,131 21,765 702000 Training/Travel 5,552 24,730 25,043 24,220 Personal Services Total: 1,998,433 2,281,180 2,283,119 2,330,540 Contractual Services 711002 Repair Services 6,065 16,500 16,935 0 713004 Other Professional Services 7,094 1,000 1,000 0 713005 Misc. Contract. Serv. 57,915 95,500 127,734 116,000 715001 Communications 0 100 100 100 716000 Memberships /Subscriptions 1,040 1,350 1,350 1,660 717001 Rents and Leases 4,011 4,300 4,300 4,300 Contractual Services Total: 76,125 118,750 151,419 122,060 Supplies 721001 Office Supplies 4,760 4,400 5,628 4,400 721002 Operating Supplies 57,308 83,500 85,580 97,000 723001 Street Salt 468,530 838,170 1,259,025 615,655 723006 Special Events 2,594 3,000 3,000 3,000 724003 Equipment Maintenance 648 2,000 2,400 2,000 725002 Signs 91,200 180,000 230,499 170,000 Supplies Total: 625,040 1,111,070 1,586,132 892,055 Capital Outlay 731000 Furniture /Equipment 287 1,500 1,500 1,500 734002 Tools 14,232 6,300 8,219 6,300 Capital Outlay Total: 14,518 7,800 9,719 7,800 Public Works Total: 2,714,116 3,518,800 4,030,389 3,352,455 Street Maintenance and Repair Total: 2,714,116 3,518,800 4,030,389 3,352,455 4 -2 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Street and Utilities Operations BUDGET SUMMARY: 20170330 • Account 701100 provides funding for the staffing reflected in the Personnel Data and Notes and Adjustments. • Account 701104 includes funding for seasonal staff. • Account 702000 includes funding for training. • Account 713005 provides funding for contracted street sweeping, storm sewer contingency, mail box repairs, asphalt repairs, and the repairs of guardrails due to accidents. • Account 716000 includes funding for memberships in the American Public Works Association, the Ohio Certified Public Manager's Association, and other miscellaneous memberships. • Account 721002 includes funding for operating supplies such as cold mix, hot mix, gravel, crack sealing materials, curb and catch basin repair supplies and construction materials. • Account 723001 provides funding for the City's annual purchase of street salt and liquids. • Account 725002 provides funding for materials and supplies for the City's sign shop including the street sign replacement program. This also includes materials and supplies for the HP Latex Printer. Street Mtc 4 -3 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 4 -4 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Engineering / Transportation Traffic Signals and Street Lights STATEMENT OF FUNCTION This program is responsible for installing, repairing, and maintaining all traffic and traffic control signs within the public right -of -way, and maintaining all pavement markings such as crosswalk lines, stop bars, center lines and school zone markings. Also included within this budget is emergency warning signal maintenance, maintenance of school zones, and pedestrian crossings. To provide well- maintained electrical assets for public health and safety. NOTES AND ADJUSTMENTS: There are no personnel assigned to this budget. Expenses reflected in this account are for work completed by the Electrical Crew. The Electrical Crew's positions are reflected in the Engineering Work Unit. Pub Works /Engineering 4 -5 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 201 Street Maintenance and Repair 30 Public Works Transportation - Signals and Street Lights Personal Services 701204 Uniforms and Clothing 100 4,500 4,500 0 702000 Training/Travel 36 0 0 0 Personal Services Total: 136 4,500 4,500 0 Contractual Services 713004 Other Professional Services 116,590 125,000 138,450 125,000 717005 Utilities- Other Fuel Types 20,375 28,000 30,543 28,000 Contractual Services Total: 136,965 153,000 168,993 153,000 Supplies 721002 Operating Supplies 6 2,500 2,700 2,500 724001 General Maintenance 70,268 190,000 242,257 190,000 724003 Equipment Maintenance 0 1,000 1,000 1,000 725002 Signs 0 500 500 0 Supplies Total: 70,273 194,000 246,457 193,500 Capital Outlay 731000 Furniture /Equipment 0 11,000 11,000 11,000 734002 Tools 113 2,000 2,000 2,500 Capital Outlay Total: 113 13,000 13,000 13,500 Public Works Total: 207,488 364,500 432,950 360,000 Street Maintenance and Repair Total: 207,488 364,500 432,950 360,000 46 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Engineering / Transportation Traffic Signals and Street Lights BUDGET SUMMARY: 20170320 • Account 713004 provides funding for contracted long -line and short -line pavement marking program. • Account 717005 provides funding for utilities for operation of traffic signals. • Account 724001 provides funding for signal head replacements, router for remote communications with traffic signals, and other traffic signal repair and maintenance. 20180320 • Account 73100 provides funding to set -up anew cage with shelving, workbench, and bins. Pub Works /Engineering 4 -7 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 4 -a 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works /Engineering / Highway Maintenance STATEMENT OF FUNCTIONS This program is identical to the street maintenance program as outlined in the street maintenance section, except this covers work performed on the various state highways located within the City. The monies utilized for this section are from the State Highway Maintenance Improvements Fund which is generated by motor vehicle registration fees and gasoline tax revenues, and can only be spent for this limited purpose. NOTES AND ADJUSTMENTS: There are no personnel assigned to the Highway Maintenance budget. Pub Works / Engineering / Highway 4 -9 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 202 State Highway 20 Finance Transfers /Advances 741000 Transfers Expense 0 25,000 25,000 25,000 742000 Advances Expense 200,000 0 0 200,000 Transfers /Advances Total: 200,000 25,000 25,000 225,000 Finance Total: 200,000 25,000 25,000 225,000 30 Public Works Contractual Services 713004 Other Professional Services 6,991 0 22,450 0 717005 Utilities- Other Fuel Types 20,375 22,000 34,543 35,000 Contractual Services Total: 27,366 22,000 56,993 35,000 Capital Outlay 735006 Cap Impr Str Maint Proj 1,241,740 70,000 635,025 0 Capital Outlay Total: 1,241,740 70,000 635,025 0 35,000 Public Works Total: 1,269,107 92,000 692,018 State Highway Total: 1,469,107 117,000 717,018 260,000 4 -10 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Engineering / Highway Maintenance BUDGET SUMMARY: 20296290 • Account 741000 provide funding for necessary transfers. 20270320 • Account 713004 provides funding for professional service projects approved in the 2017- 2021 Capital Improvements Program (CIP). • Account 717005 provides funding for the cost of utilities related to the operation of traffic signals that are located on State highways. Pub Works / Engineering / Highway 4 -11 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 4 -12 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Community Recreation Center — Facilities STATEMENT OF FUNCTIONS The Facilities Work Unit is charged with protecting the City's investment in the Community Recreation Center (DCRC) by ensuring that both the appearance and functions are preserved. This is accomplished by adhering to proper preventive maintenance programs, performing repairs in a professional manner and as quickly as possible, maintaining a safe and clean environment for building occupants and visitors, and by seeking the most efficient utilization of space and energy resources. To establish and implement a proactive preventive maintenance program. To perform regular inspections of facilities and equipment. To provide custodial services, utilizing green cleaning practices to the extent possible. To perform repairs to equipment and facility components. To provide oversight for certain recreation construction and renovation projects. To reduce energy consumption at the Recreation Center by introducing best practices in conservation and installing efficient mechanical and electrical systems. PERSONNEL DATA POSITION TITLE Maintenance Crew Supervisor Maintenance Worker Custodians (1) TOTAL PART -TIME /SEASONAL STAFF Seasonal Maintenance Worker (2) TOTAL 2016 2017 CURRENT NUMBER ADOPTED 3 3 5 2 9 6 1 0 1 0 NOTES AND ADJUSTMENTS: (1) Three custodians are transferred to the General Fund. (2) A Seasonal Maintenance Worker position has been removed. The position was added in 2016 to cover for a full -time maintenance worker who was in military training. Public Works /Rec Facilities 413 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 225 Recreation 30 Public Works Community Recreation Center - Facilities Personal Services 701100 Salaries /Wages 458,218 486,105 486,105 335,060 701103 Overtime Wages 18,737 14,600 14,600 14,600 701104 Other Wages 0 18,200 18,200 0 701201 Employee Benefits 225,039 292,255 292,255 198,070 701204 Uniforms and Clothing 5,714 7,200 7,945 6,400 702000 Training/Travel 116 1,600 1,600 1,500 703100 Meeting Expenses 0 350 350 350 Personal Services Total: 707,823 820,310 821,055 555,980 Contractual Services 713005 Misc. Contract. Serv. 280,963 359,075 415,427 360,000 717001 Rents and Leases 0 1,500 1,500 1,500 Contractual Services Total: 280,963 360,575 416,927 361,500 Supplies 721002 Operating Supplies 104,008 104,270 106,296 103,000 724003 Equipment Maintenance 89,673 92,200 104,848 80,000 Supplies Total: 193,681 196,470 211,144 183,000 Capital Outlay 734002 Tools 735002 Cap Impr Build & Other Struct 0 1,000 1,000 1,000 554,066 195,000 208,098 203,000 Capital Outlay Total: 554,066 196,000 209,098 204,000 Public Works Total: 1,736,533 1,573,355 1,658,224 1,304,480 Recreation Total: 1,736,533 1,573,355 1,658,224 1,304,480 4 -14 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works /Community Recreation Center — Facilities BUDGET SUMMARY: 22540350 • Account 701100 provides funding for full -time staffing as reflected in the Personnel Data. • Account 701103 provides funding for overtime wages to provide staff coverage for maintenance projects, emergency call -ins and special events. • Account 713005 includes funding for preventive maintenance services, technical maintenance services, duct work cleaning, drain cleaning, custodial quality control inspections and expanded contract cleaning services. • Account 724003 includes funding for ongoing general maintenance and repair of the Community Recreation Center (DCRC) as well as HVAC and related equipment repairs. • Account 721002 provides funding for custodial supplies, light bulbs, filters, paints and other miscellaneous supplies to maintain the facility. 22580350 • Account 734002 provides funding for small hand tools. • Account 735002 provides funding to for a number of capital improvement. Public Works /Rec Facilities 4-15 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 4 -16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Recreation Services Dublin Recreation Services is responsible for delivering diverse quality programs and services that promote active lifestyles, learning and the arts that will enhance the quality of life throughout the community. OBJECTIVES AND ACTIVITIES • To provide proactive management, proficiency, and efficiency to all Recreation Services functions. • To provide safe quality leisure time activities and opportunities. • To promote active lifestyles and participation in recreation programs through comprehensive strategies. • To maximize accessibility for all citizens of Dublin. • To provide the highest quality service to the community. PERSONNEL DATA 2016 2017 POSITION TITLE CURRENT NUMBER ADOPTED Director, Recreation Service .45 .45 Recreation Services Administrator 1.8 1.8 Recreation Program Supervisor 5.1 5.1 Recreation Program Coordinator 1 1 Recreation Operations Supervisor .25 .25 Nature Education Coordinator (2) .5 .5 Recreation Operations Specialist .25 .25 Administrative Support 3 .6 .6 Adaptive Recreation Coordinator (3) 0 1 TOTAL (1) 9.95 10.95 PART - TIME /SEASONAL STAFF Front Desk 2.6 3.64 Intern 1.27 1.27 Open Gym & Sports Programs 3.44 3.39 Special Events .25 .09 Pre - School / Youth Camps 12.56 13.61 Pre - School/ Youth Programs 2.08 3.19 Teen Camps 2.59 2.82 Teen Programs / Lounge 1.40 1.15 Adult Programs .10 .14 Senior Programs / Program Assistants 1.14 1.22 Special Needs .89 .29 TOTAL 28.32 FTE 33.05 FTE marketing NOTES AND ADJUSTMENTS: (1) The full -time positions are allocated between this budget, the Dublin Community Recreation Center budget, and the Swimming Pool budget (with the exception of the Nature Education Coordinator position). (2) Nature Education Coordinator is funded fifty percent (50 %) from the Recreation Services budget and fifty percent (50 %) from the Parks Operations budget in the General Fund. (3) Organizational structure modifications are included in this budget to accommodate consistent growth in disabled youth participants in programs and camps, and substantial growth in special needs participants 18 years and over making the transition to part time employment and adult programming. The DCRC provides services for this population which include social opportunities, life skills, referrals and overall healthy living. The consolidation of the (vacant) Preschool Youth Program Specialist part time position and the responsibilities of the current part time Adaptive Recreation Program Specialist position will address these growing needs with a full time position. This position will report to the Recreation Administrator overseeing program services. It is important to note that the cost analysis for this re- structure is generally cost neutral based on current salaries and estimated salaries of each new position and reclassification. Recreation 417 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Recreation Services NOTES AND ADJUSTMENTS CONTINUED: (4) One Events Administrator position and one Events Coordinator position are shown in the Personnel Data for Events Administration, however their salaries are split fifty percent (50 %) to this account and fifty percent to Parks Operations due to the nature of their duties. Revenue generated from this function will be posted to the General Fund. Recreation 4 -18 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 225 Recreation 40 Parks and Recreation Recreation Services Personal Services 701100 Salaries/Wages 623,300 573,075 553,075 583,295 701103 Overtime Wages 6,001 5,500 5,800 6,500 701104 Other Wages 634,754 697,730 697,430 650,000 701105 Short Term Disability 0 0 20,000 0 701201 Employee Benefits 336,737 372,000 372,000 383,000 701204 Uniforms and Clothing 8,746 14,345 18,694 15,065 702000 Training/Travel 5,927 7,050 7,931 7,050 Personal Services Total: 1,615,466 1,669,700 1,674,930 1,644,910 Contractual Services 713004 Other Professional Services 335,698 434,060 445,627 400,000 713005 Misc. Contract. Serv. 48,019 50,400 50,400 50,400 715001 Communications 0 10,055 9,913 8,560 715003 Printing and Reproductions 10,550 29,000 36,500 29,000 716000 Memberships /Subscriptions 2,403 2,195 2,337 2,195 717001 Rents and Leases 87,232 135,300 138,536 133,905 Contractual Services Total: 483,903 661,010 683,313 624,060 Supplies 721001 Office Supplies 7,442 14,160 14,160 14,160 721002 Operating Supplies 64,885 89,005 99,663 90,000 724003 Equipment Maintenance 1,580 1,500 1,500 1,000 Supplies Total: 73,907 104,665 115,323 105,160 Capital Outlay 731000 Furniture /Equipment 1,399 12,000 12,000 2,000 734003 Sports and Recreation Equipmen 8,713 11,000 11,000 11,000 Capital Outlay Total: 10,111 23,000 23,000 13,000 Other Charges and Ex 751002 Special Events 2,067 30,800 30,800 31,900 751013 Sports Leagues 49,173 59,135 59,517 56,650 751014 Sr. Citizen Activities 25,237 29,500 29,500 29,500 755000 Refunds 72,101 60,000 60,000 60,000 Other Charges and Ex Total: 148,578 179,435 179,817 178,050 Parks and Recreation Total: 2,331,966 2,637,810 2,676,383 2,565,180 Recreation Total: 2,331,966 2,637,810 2,676,383 2,565,180 o 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Recreation Services BUDGET SUMMARY: 22540440 • Account 701100 provides funding for full -time staffing reflected in the Personnel Data and the Notes and Adjustments. • Account 701104 provides an increase in funding for part -time and seasonal staff wages. Increase associated with corporate recreation initiative, new stem camp and longer camp season. • Account 701204 provides staff uniforms. Increase due to higher cost for uniforms and employee retention and recognition program (FIT). • Account 715001 provides funding for paper and ink for plotter, senior newsletter, and postage. • Account 717001 provides funding for school custodial, A/C and buses from Dublin City Schools for summer camps, passenger bus rentals for senior programs, and mail and copy machine rentals. • Account 713004 provides for other professional services and includes an increase for camp presenters and the neighborhood park programming initiative. • Account 715003 includes funding for the Healthy Brochure (split between this budget and the Community Recreation Center budget) and will include pages for the Dublin Schools community education programs as part of the partnership between the City and Dublin Schools. • Account 713005 provides increased funding for fees to accept credit cards (allocated 50/50 split between this budget and the DCRC budget). • Account 721002 provides funding for supplies for new nature education programs, summer camp programs, special needs programs, teen programs, and adult programs and youth programs. • Account 715002 includes increased funding for revitalization off Healthy Dublin programming. • Account 751014 provides funding for senior citizens activities and programming. • Account 751013 includes funding for league officials, and for the revenue split with Dublin City Schools for use of tennis courts for tennis league. Recreation 4-20 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Community Recreation Center STATEMENT OF FUNCTIONS: The Dublin Community Recreation Center (DCRC) is a well managed, efficiently operated, state of the art facility providing the highest standards of organized and open leisure activities to the residents of Dublin and the Dublin School District. Through well - planned facility management and programming, the DCRC is committed to the highest level of service for our internal and external customers. OBJECTIVES AND ACTIVITIES: • To provide excellent customer service and maximize operational efficiency. • To provide safe, quality leisure activities and services. • To provide a combination of open recreation and structured program opportunities. • Maximize recreational and leisure activities and promote a healthy community. • To provide a facility, which meets or exceeds all state and local health and safety requirements, and support environmentally sound practices where reasonably possible. PERSONNEL DATA 2016 2017 POSITION TITLE CURRENT NUMBER ADOPTED Director, Recreation Services .5 .5 Recreation Services Administrator 1.9 1.9 Recreation Program Supervisor 2.25 1.25 Membership Services Supervisor .6 .6 Recreation Operations Supervisor .75 .75 Theater Supervisor .7 .7 Recreation Program Coordinator 2.65 3.65 Recreation Operations Specialist 1.55 1.55 Administrative Support 3 .4 .4 TOTAL (1) 11.3 11.3 PART - TIME /SEASONAL STAFF Reservation Facility Workers 3.13 2.27 Fitness /Wellness 9.10 8.93 Aq uatics 22.84 23.49 Babysitters 4.32 5.82 Wee Folk Room Front Desk 1.5 1.5 Head Front Desk 9.81 6.76 Theater Staff .76 .76 Manager on Duty 1.54 .54 TOTAL (2) 53 FTE 50 FTE NOTES AND ADJUSTMENTS: (1) The full -time positions are allocated between the Recreation Programs budget, and the Dublin Municipal Pool's budget. (2) Changes to the Recreation Services organization chart includes changes to the Front Desk, Facility Reservations & Marketing work unit. The current Operations Supervisor position that reports to this Administrator oversees all of the pavilion and shelter house reservations within the parks as well as all DCRC facility reservations and supervision of staff that provide customer service for these functions. All park reservation functions will be shifted to the Events Administration division to be centralized with all of the other community event permitting. This would result in the Rec Operations Supervisor position supervising the DCRC indoor facility reservations and operations and some additional capacity to take on additional responsibilities. Combining these responsibilities with an existing Recreation Supervisor position, allows for the elimination of one (vacant) Recreation Supervisor position. To support this reduction, it is recommended that one of the current part -time Manager on Duty positions be reclassified to a full time Operations Coordinator position that would serve as counterpart to the current morning Operations Coordinator to enhance customer service during the evening hours. Additionally, the current vacant Recreation Administrator position will focus on partnership development, community wellness and serve as the strategic point for the Recreation Division. DCRC 4 -21 12/05/16 2017 Operating Budget - City of Dublin, Ohio Personal Services Total: 2015 2016 2016 2017 Contractual Services Actual Budget Revised Budget Department 713004 Other Professional Services 250,834 286,785 Budget 225 Recreation 713005 Misc. Contract. Serv. 41,839 45,000 40 Parks and Recreation 57,300 715001 Communications 68 Community Recreation Center 12,200 5,000 715002 Advertising Personal Services 17,000 18,118 14,000 715003 701100 Salaries/Wages 747,219 751,205 751,005 799,130 701103 Overtime Wages 7,600 6,800 8,000 9,000 701104 Other Wages 1,267,041 1,255,085 1,254,085 1,300,000 701201 Employee Benefits 483,617 562,955 562,955 560,120 701204 Uniforms and Clothing 5,234 11,350 11,350 13,325 702000 Training/Travel 33,015 37,685 42,820 39,065 Personal Services Total: 2,543,725 2,625,080 2,630,215 2,720,640 Contractual Services 713004 Other Professional Services 250,834 286,785 293,301 284,565 713005 Misc. Contract. Serv. 41,839 45,000 45,000 57,300 715001 Communications 68 12,200 12,200 5,000 715002 Advertising 7,847 17,000 18,118 14,000 715003 Printing and Reproductions 41,718 43,500 51,643 35,500 716000 Memberships /Subscriptions 4,072 1,430 1,616 1,430 717001 Rents and Leases 8,622 13,300 15,751 20,900 717005 Utilities- Other Fuel Types 490,840 540,000 647,775 540,000 Contractual Services Total: 845,841 959,215 1,085,404 958,695 Supplies 721001 Office Supplies 12,227 20,000 25,906 20,000 721002 Operating Supplies 37,698 33,765 38,546 36,025 723004 Merchandise for Resale 1,773 3,000 3,000 3,000 723005 Other Program Supplies 26,365 49,770 53,092 45,300 724001 General Maintenance 51,154 63,090 78,360 70,150 724003 Equipment Maintenance 0 6,500 6,500 6,950 Supplies Total: 129,217 176,125 205,404 181,425 Capital Outlay 731000 Furniture /Equipment 67,333 80,500 81,844 70,000 734002 Tools 1,107 2,250 2,250 2,250 734003 Sports and Recreation Equipmen 98,565 104,900 110,153 100,000 Capital Outlay Total: 167,005 187,650 194,247 172,250 Other Charges and Ex 755000 Refunds 25,937 40,000 40,000 40,000 Other Charges and Ex Total: 25,937 40,000 40,000 40,000 Parks and Recreation Total: 4 -22 3,711,725 3,988,070 4,155,270 4,073,010 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Community Recreation Center BUDGET SUMMARY: 22540441 • Account 701100 provides funding for full -time staffing as reflected in the Personnel Data and the Notes and Adjustments. • Account 701104 includes funding for part time staffing positions and additional hours to reactivate fitness and aquatics intern hours. • Account 702000 includes funding for staff continuing education /conferences, lifeguard certifications and swim team coach travel for anticipated swim meets. • Account 713004 includes an increase in funding for personal trainers and Parks and Recreation month activities. Personal trainer funds are offset by personal trainer package revenue. • Account 713005 provides funding for cable for the DCRC and increased fees for accepting credit cards (allocated 50/50 split between this budget and the DCRC budget). • Account 715003 includes funding for the Healthy Brochure (split between this budget and the Community Recreation Center budget) and will include additional pages for the Dublin Schools community education programs as part of the partnership between the City and Dublin Schools. Also includes funds for the new branding refresh. • Account 717001 includes funding for rental of a postage machine and copier and for the rental of a 50 meter pool for the Community Swim Team. Also includes costs to relocate DCRC theater programs displaced by Tantrum Theater. • Account 721002 provides funding for operating supplies such as pool chlorine, first aid supplies, and theater operating supplies. Also includes funds for additional preventive water quality testing. • Account 723005 provides funding for program supplies such as arts and crafts supplies, aquatic participant certificates, birthday party package supplies, and various training manuals. • Account 724001 includes additional funding for repairs and preventive maintenance for pool mechanicals, fitness equipment and the repair of an original cabinet in the Arts & Crafts room. 22580441 • Account 734003 provides funding to replace heavily used fitness equipment, per the rotation schedule of equipment. This year it includes replacement of the Bod Pod and Cardio Coach. All equipment being replaced will be placed into service at other employee fitness rooms and /or posted online for resale through GovDeals. • Account 731000 includes funding for new dive blocks, community hall tables and chairs, security cameras and AV equipment at Kaltenbach Park and lighting upgrades for the theater. Also includes VGB compliant drain cover replacements. DCRC 4 -23 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 4 -24 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Parks Operations / Cemetery Maintenance STATEMENT OF FUNCTIONS The City of Dublin recognizes its' responsibility to provide the proper grounds for its permanent residents by striving to protect and enhance its active and historical cemeteries. Cemetery Maintenance facilitates the burial process with the greatest of respect and ensures proper care of these sacred grounds by adherence to the highest of maintenance standards. • To provide proper burial grounds that reflect Dublin's high standards and to ensure a most respectful burial process. PERSONNEL DATA 2016 2017 POSITION TITLE CURRENT NUMBER ADOPTED Maintenance Worker 1 1 TOTAL 1 1 PART - TIME /SEASONAL STAFF Seasonal Maintenance Worker 2 2 TOTAL 2 2 NOTES AND ADJUSTMENTS: Cemetery 4 -25 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 261 Cemetery 40 Parks and Recreation Cemetery Maintenance Personal Services 701100 Salaries/Wages 64,432 66,220 66,220 66,860 701103 Overtime Wages 5,876 5,000 5,000 5,000 701104 Other Wages 32,726 29,280 29,280 29,280 701201 Employee Benefits 35,424 39,450 39,450 39,685 701204 Uniforms and Clothing 907 2,125 2,263 2,100 702000 Training/Travel 75 400 400 1,000 Personal Services Total: 139,440 142,475 142,613 143,925 Contractual Services 713004 Other Professional Services 0 1,000 1,000 1,000 713005 Misc. Contract. Serv. 3,501 10,250 12,586 9,000 715003 Printing and Reproductions 0 500 500 500 716000 Memberships /Subscriptions 0 0 0 200 717005 Utilities- Other Fuel Types 175 950 1,206 950 Contractual Services Total: 3,676 12,700 15,292 11,650 Supplies 721001 Office Supplies 247 200 200 200 724001 General Maintenance 4,946 6,800 8,260 8,400 724003 Equipment Maintenance 643 700 700 500 Supplies Total: 5,835 7,700 9,160 9,100 Capital Outlay 731000 Furniture /Equipment 0 1,260 4,485 2,000 735001 Cap Impr Land and Land Impr 10,602 12,750 22,425 13,000 Capital Outlay Total: 10,602 14,010 26,910 15,000 Parks and Recreation Total: 159,553 176,885 193,975 179,675 Cemetery Total: 159,553 176,885 193,975 179,675 4 -26 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Parks Operations / Cemetery Maintenance BUDGET SUMMARY: 26160432 • Account 701100 provides funding for full -time staff allocated to this budget as reflected in the Personnel Data. • Account 701104 provides funding for seasonal staff wages. • Account 702000 provides funding for equipment safety training as needed. • Account 717005provides funding for electricity and water. • Account 724003 provides funding for the repair and maintenance of mower, trimmers and other miscellaneous equipment used for cemetery maintenance. • Account 713005 provides funding for the transaction expenses related to the acceptance of Visa /MasterCard and vault company services. It also includes funds for cemetery arborist work niche engraving fees. Fees for niche engraving will be recovered through fee collection. • Account 724001 includes funding for footers for monuments, grass seed, concrete, topsoil, fertilizers, and chemicals. 26180432 • Account 735001 includes funding for fence and stone wall work, headstone refurbishing, annuals /perennials, tree planting replacements and mulch. • Account 731000 includes funds for walk behind mower replacements. Cemetery 4 -27 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 4 -28 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Dublin Municipal Pools STATEMENT OF FUNCTIONS The Dublin North and South Community Pools are seasonal operations which provide the community diverse aquatic related recreation opportunities. Pool facilities include a lap pool, leisure play pool, tot pool, waterslides, diving boards and well, concession stand, and a water play /spray area. The operation of the Ballantrae Spray Park was added to the Dublin Municipal Pool Budget in 2012. • To offer open recreational swim times for general public use. • To offer a comprehensive outdoor aquatics program including swim lessons for all ages, a local recreational swim team program for school age youth, and water exercise classes. • To provide continuing education and extensive safety training for all pool staff. • To increase open recreation opportunities and incorporate community based activities. • To operate swimming facilities that meet, or exceed all state health and safety requirements. PERSONNEL DATA 2016 2017 POSITION TITLE CURRENT NUMBER ADOPTED Director, Recreation Services .05 .05 Recreation Services Administrator .30 .30 Recreation Supervisor .35 .35 Recreation Program Coordinator .55 .55 TOTAL (1) 1.25 1.25 PART - TIME /SEASONAL STAFF Pool Manager 4.5 4.5 Concession Manager .75 .75 Assistant Concession Manager 2.75 2.75 Pool Lifeguard 39.5 39.5 Desk Staff /Concession Staff 13.75 13.75 Swim Team Coaches 3.75 3.75 Swim Instructors .25 .25 TOTAL 65.25 FTE 65.25FTE *FTE — full -time equivalent hours rounded to the nearest quarter NOTES AND ADJUSTMENTS: (1) The full -time positions are allocated between this budget, the Recreation Program budget, and the Dublin Community Recreation Center budget. Pool 4-29 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 226 Pool 40 Parks and Recreation Municipal Swimming Pools Personal Services 701100 Salaries/Wages 67,667 71,350 71,000 79,350 701103 Overtime Wages 1,585 605 1,055 1,300 701104 Other Wages 390,669 427,315 427,215 427,315 701201 Employee Benefits 86,135 97,370 97,370 100,655 701204 Uniforms and Clothing 9,738 13,000 13,000 13,000 702000 Training/Travel 253 980 1,280 500 Personal Services Total: 556,046 610,620 610,920 622,120 Contractual Services 713004 Other Professional Services 806 880 880 1,430 713005 Misc. Contract. Serv. 4,997 4,400 4,100 4,400 715001 Communications 0 200 200 200 716000 Memberships /Subscriptions 1,200 1,350 1,350 1,200 717005 Utilities- Other Fuel Types 150,801 150,000 160,351 150,500 719004 Concessions Vendor Services 53,027 50,000 63,861 71,000 Contractual Services Total: 210,831 206,830 230,742 228,730 Supplies 721001 Office Supplies 0 1,000 1,000 500 721002 Operating Supplies 3,325 6,000 6,000 6,000 723002 Pool Supplies /Chemicals 15,102 21,500 21,978 23,300 723005 Other Program Supplies 1,422 2,800 2,800 3,400 724001 General Maintenance 45,114 66,415 60,168 61,200 Supplies Total: 64,962 97,715 91,946 94,400 Capital Outlay 731000 Furniture /Equipment 25,507 41,400 39,400 55,000 735002 Cap Impr Build & Other Struct 2,300 35,000 66,750 0 Capital Outlay Total: 27,807 76,400 106,150 55,000 Other Charges and Ex 755000 Refunds 0 1,500 1,500 500 Other Charges and Ex Total: 0 1,500 1,500 500 Parks and Recreation Total: 859,646 993,065 1,041,258 1,000,750 Pool Tote 1: 859,646 993,065 1,041,258 1,000,750 a 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Dublin Municipal Pools BUDGET SUMMARY: 22640440 • Account 701100 provides funding for full -time staff allocated to this budget as reflected in the Notes and Adjustments. • Account 701104 provides funding for seasonal staff wages based on pool operating schedules and analysis of spending trends. • Account 717005 provides for utilities for the outdoor municipal pool facilities. • Account 716000 includes funding for the N.E.W. Swim League fees for the Dolphins Swim Team program. • Account 719004 provides funding for supplies to stock the concession stands at the pool facilities. Increase due to adjustment to actuals experienced over the last two years. Expenses for supplies are offset by revenues generated. • Account 723002 provides funding for chlorine and CO2 and reflects additional funds for enhanced preventive water quality testing. • Account 724001 includes an increase in funding for mandatory VGB compliant drain cover replacements, strainer basket replacement and awning cleaning at south. 22680440 • Account 731000 includes funding for deck drains, lane line replacement and reels. • Account 735002 provides funding for projects approved in the 2017 -2021 Capital Improvements Program (CIP). Pool 4-31 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 4 32 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Events Administration Hotel /Motel Tax Fund Prior to 2016, 75% of the hotel /motel tax revenues were credited to Hotel /Motel Tax Fund in accordance with City Ordinance No. 133 -87 and the Ohio Revised Code. The remaining 25% was distributed to the Dublin Convention and Visitors Bureau (DCVB). For 2016, City Council has approved an increase for the DCVB to 35 %, with the remaining 65% credited to the hotel /motel tax fund. From the Hotel /Motel Tax Fund, the City allocates 25% of the total revenue to the Dublin Arts Council (DAC). In 2016, this was changed from an estimated number, to 25% of the actual revenue. Funds may be distributed to other organizations through City Council review of submitted hotel /motel tax grant applications. Events Administration City- sponsored events are approved through the regular budget process. These include the St. Patrick's Day Parade, Independence Day Celebration, Dublin Irish Festival (DIF) and Spooktacular. Events Administration plans, implements, and manages Dublin's signature events that enhance the City's international image, build community, provide fundraising opportunities for community organizations and support the mission of the DCVB by attracting overnight visitors to Dublin hotels. The division also permits all community events, ensures they are following guidelines and ordinances and coordinates any City staff support of those events. OBJECTIVES AND ACTIVITIES • To plan, implement, and manage City- sponsored festivals, events and parades in a professional and fiscally responsible manner. • To help community events adhere to safety and city ordinances and policies by providing a one -stop shop for event approval • To ensure that City Council's goals of fostering community pride and spirit by creating events and encouraging community participation are achieved. • To establish, develop, and cultivate effective relations among the City, community organizations and schools involved in events. • To secure cash, media and in -kind donations for City of Dublin events by creating and maintaining mutually beneficial partnerships with local, regional and national corporations. • To secure and build relationships with media partners to reach targeted audiences. • To promote events to local, regional, national and international markets to increase overnight stay in Dublin hotels. • To cultivate relationships with community organizations by providing fundraising opportunities in support of community initiatives. • To develop and negotiate contracts in conjunction with risk management and legal counsel. • To develop and manage a wide range of entertainment and activities targeting children, youth and adults. • To plan and implement special event support services including transportation, accommodations, equipment rentals, electrical and sound services and hospitality. • To implement safe events through efforts with NIMS training and a comprehensive and citywide safety plan. PERSONNEL DATA 2016 2017 POSITION TITLE CURRENT NUMBER ADOPTED Event Manager 1 1 Event Administrator (2) 2 3 Event Coordinator (2) 1 2 Administrative Support 2 (1) 2 1 TOTAL 6 7 Event Specialist, year -round 2 4 Administrative Support - summer 1 1 Summer Event Support 5 5 TOTAL 8 10 NOTES AND ADJUSTMENTS: (1) Funding for 2017 includes consolidation of the administration of all permits and reservations related to outdoor events and activities conducted on City property within the Events Administration work unit. As part of a streamlining effort to maximize the ability to manage these events, aligning the organizational structure to consolidate efforts will provide better alignment to effectively evaluate existing policies, manage the permitting process and provide more supervision of use on City property. Due to existing staff constraints within this division, Events Admin 4 -33 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Events Administration NOTES AND ADJUSTMENTS CONTINUED: the budget includes a new Events Administrator position (reporting to the Events Manager) to oversee this work unit. Additionally, reclassifying one of the existing full time Administrative Support positions to Events Coordinator will provide support and oversight to part time staff that will be charged with on -site representation of permitted use where needed. This position shall report directly to the Events Administrator and will be responsible for the coordination, enforcement of activities and provide customer relations through the supervision of part time Assistants currently housed under the Recreation Services Division. It is important to note that the cost analysis for this re- structure is generally cost neutral based on current salaries and estimated salaries of each new position and reclassification. (2) One Events Administrator position and one Events Coordinator position are shown in this Division, however their salaries are split fifty percent (50 %) to Recreation and fifty percent to Parks Operations due to the nature of their duties. Revenue generated from this function will be posted to the General Fund. Events Admin 4 -34 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 232 Hotel /Motel Tax 40 Parks and Recreation Events Administration Personal Services 701100 Salaries/Wages 394,238 414,430 393,850 352,870 701103 Overtime Wages 18,837 19,000 19,000 19,000 701104 Other Wages 67,161 79,000 99,000 99,000 701105 Short Term Disability 0 0 580 0 701201 Employee Benefits 161,559 184,195 184,195 172,175 701204 Uniforms and Clothing 1,187 750 986 21,350 702000 Training /Travel 10,188 10,275 10,275 11,275 703100 Meebng Expenses 2,887 2,900 3,900 3,850 Personal Services Total: 656,056 710,550 711,786 679,520 Contractual Services 713004 Other Professional Services 1,765,760 1,866,080 1,898,630 1,916,180 713005 Misc. Contract. Serv. 6,913 6,700 6,700 47,800 714001 Insurance and Bonding 4,828 5,200 5,642 6,000 715001 Communications 3,522 4,000 4,000 4,000 715002 Advertising 71,129 82,000 82,000 87,000 715003 Printing and Reproducbons 13,477 17,350 17,350 17,800 716000 Memberships /Subscriptions 3,593 3,555 3,555 3,155 Contractual Services Total: 1,869,223 1,984,885 2,017,877 2,081,935 Supplies 721001 Office Supplies 6,117 7,800 7,800 7,250 721002 Operating Supplies 338,898 361,400 323,558 300,000 Supplies Total: 345,015 369,200 331,358 307,250 Capital Outlay 731000 Furniture /Equipment 0 34,500 34,500 45,000 734002 Tools 6,514 2,500 2,264 2,500 Capital Outlay Total: 6,514 37,000 36,764 47,500 Other Charges and Ex 751003 Special Projects/Programs 8,312 17,400 53,300 41,800 751006 Volunteer Programs 19,573 26,400 12,100 13,100 751012 Promotional Programs 7,906 11,100 26,400 11,500 755000 Refunds 550 0 150 0 Other Charges and Ex Total: 36,342 54,900 91,950 66,400 Parks and Recreation Total: 2,913,150 3,156,535 3,189,735 3,182,605 Hotel /Motel Tax Total: 2,913,150 3,156,535 3,189,735 3,182,605 4 -35 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 232 Hotel/ Motel Tax 20 Finance Contractual Services 713005 Misc. Contract. Serv. 2,900 3,000 3,000 3,000 Contractual Services Total: 2,900 3,000 3,000 3,000 Finance Total: 2,900 3,000 3,000 3,000 30 Public Works Street & Utilities Operations Supplies 721002 Operating Supplies 18,961 24,000 24,000 20,000 Supplies Total: 18,961 24,000 24,000 20,000 Public Works Total: 18,961 24,000 24,000 20,000 40 Parks and Recreation Parks Operations Supplies 721002 Operating Supplies 23,564 26,600 26,600 25,600 Supplies Total: 23,564 26,600 26,600 25,600 Parks and Recreation Total: 23,564 26,600 26,600 25,600 80 Police Contractual Services 713005 Misc. Contract. Serv. 20,377 26,000 26,000 26,000 Contractual Services Total: 20,377 26,000 26,000 26,000 Police Total: 20,377 26,000 26,000 26,000 Hotel /Motel Tax Total: 65,801 79,600 79,600 74,600 4 -36 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Events Administration BUDGET SUMMARY: 23240450 • Account 701100 provides funding for staffing reflected in Personnel Data and the Notes and Adjustments. • Account 701103 provides funding for overtime of which approximately 95% occurs in July and August to support the two largest events. • Account 701104 includes funding for part- time /seasonal staff, an increase is included to cover reclassified positions and more help in weeks surrounding events.* • Account 701204 provides funding for all staff and for all events volunteers and participants. This is a significant increase in this line, but funds were moved from other budget lines with no net increase. • Account 703100 provides funding for committee and sponsorship meetings. • Account 713004 includes professional services for City- sponsored events including photography, marketing and marketing services and graphic design; citywide ASCAP and BMI and SEASAC music licensing; entertainment and activities including fireworks, children's games, parade floats, exhibitors, musicians and dancers. Operational services include sound and electrical professionals, cleaning services, hotels for entertainers, patron shuttle service and fees for tickets and beverage tokens for DIF; rentals including tents, generators, ice trucks, lights, port -a- johns, stages, tables, chairs, and golf carts. Payments to beverage Fundraising groups for DIF are also included and increase as profits increase. A significant amount of these expenditures are offset by revenue generated by the events. Increases in amount to market the 30' Anniversary of the Festival, the addition of the Christmas Tree lighting ceremony, the Veteran's Day celebration, and the Memorial Day celebration from the Community Relations budget, and funds to rent portable offices to replace function of Nyrop house.* • Account 713005 includes funding for credit card fees used at events as well as the addition of rental of an off -site storage facility. Increase due to moving DIF credit card fees from professional services, no net increase. • Account 714001 provides funding for Alcohol liability policy to cover all DIF fundraising groups. • Account 715001 includes funding for courier services and radio rental for Dublin Irish Festival (DIF). • Account 715002 includes funds for DIF advertising and an ad buyer. Increase to allow additional digital advertising.* • Account 715003 includes funds for DIF print materials including brochures, tickets and on -site- guides. • Account 721002 includes funding for float supplies, prizes, crafts, helium, table coverings, signage, wristbands and beverages to sell at DIF (which Accounts for the majority of the funding in this Account). Beverage sales generate significant offsetting revenue. Decrease due to averaging actual beverage costs for 3- years. • Account 751003 provides funding for committee ceremonial needs, funding for the DIF scholarship, sustainability efforts and the 2017 celebration of the Irish Festival 30' anniversary.* • Account 751012 provides funding for DIF promotional activities including materials for the Friends and Family packages, which is offset by revenue generated. • Account 751005 includes funding for DIF volunteer programs including shuttles. Significant decrease due to moving t -shirt costs to uniforms. * All increases, totaling nearly $75,000 will be offset by planned increase in DIF ticket prices, generating an additional $100,000 in revenue. Events Admin 4 -37 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Events Administration BUDGET SUMMARY: The following four Accounts include budget items from other division that have been allocated to Events Administration for 2017. This allocation provides a more complete reflection of the direct costs associated with Events. 23240210 - Finance Account 713005 provides funding for an armored car pick -up of cash during the DIF. 23240330 — Street & Utilities Operations Account 721002 includes funding to Streets and Utilities for special event materials such as gravel, barrier walls, cones and freestanding fencing. 23240430 — Park Operations Account 721002 includes funding to Parks for mulch, trash bags and materials needed for events, and grass seed to repair event turf area after the events. 23240820 - Police Account 713005 includes funding to Police for private security hired for Independence Day and DIF events. Events Admin 4 -38 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Events Administration Performance Measures: 1. Total Cost of Hours Worked at City Signature Events, all City Employees: Time includes overtime and regular time for time at events and time spent preparing and cleaning up from event. $1o,ss1 11' 468 Spooktacurar $21,21 $11,287 $11,500 2016 tbd $170,0V 159,012 Dublin Irish Festival 18 246 $202,074 02011 $198'229 02012 2016 tbd ■ 2013 69,46 ■ 2014 76, 7 Independence Day $::9,550 02015 $ 8,585 $83,453 02016 2016tbd 1,961 $52,029 St Patrick's Day $ 1,361 45,361 44,476 $50,583 $0 $50,000 $100,000 $150,000 $200,000 $250,000 *F)e and past event costs are notcakulated for the Dub /in Insh Festiva/ **2016 Figures are yet to be determined for Independence Day, Spooktaco/ar & Dub /in Irish Festiva/ Events Admin 4 -39 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Events Administration Performance Measures: 2. Attendance at the Dublin Irish Festival 120,000 - 104,000 103,000 100,000 98,000 100,000 - �� 86,119 80,000 60,000 40,000 20,000 0 2011 2012 2013 2014 2015 2016 This measurement tracks the actual number of people who attend the Dublin Irish Festival. Events Admin 4 -40 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Parks & Recreation / Events Administration Performance Measures: 3. Percent of Budgeted Expenditure Recovered per City Signature Event (Cost Recovery with Staffing) This measurement tracks the receipts collected (example: ticket sale and sponsorship) vs. the expenditures (example: entertainment) per event. Each event has different overall goals based on projected revenue potential. Staffing costs are included, but Irish Festival only includes day of regular and overtime, not time spent preparing for event. Events Admin 4 -41 12/05/16 107% 104% Dublin Irish Festival 108% 105% 111 2016tbd ■ 2011 15% 15% ■ 2012 Independence Day 15% ■ 2013 7% 23% ■ 2014 2016tbd ■ 2015 24% ■ 2016 7% St Patrick's Day 24% 14 11% 9% 0% 20% 40% 60% 80% 100% 120% This measurement tracks the receipts collected (example: ticket sale and sponsorship) vs. the expenditures (example: entertainment) per event. Each event has different overall goals based on projected revenue potential. Staffing costs are included, but Irish Festival only includes day of regular and overtime, not time spent preparing for event. Events Admin 4 -41 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 4 -42 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Hotel Motel Tax Fund STATEMENT OF FUNCTIONS City Council has directed tax receipts from overnight hotel stays be utilized for beautification, tourism, and community cultural opportunities. Allocations provide for the maintenance, management, programming and purchase of public art; grants to non - profit organizations that enhance visitor appeal, encourage overnight stays and visitor spending in the City, and grants for public space beautification. The Fund also provides revenue to the Dublin Convention and Visitor Bureau and the Dublin Arts Council. Through its strategic use of public art, the City of Dublin strives to contribute to the character and landscape of the community in a sophisticated manner that celebrates the history and diversity of its residents. PERSONNEL DATA 2016 2017 POSITION TITLE CURRENT NUMBER ADOPTED Public Art Conservation /Contract Specialist (1) .75 1 TOTAL .75 1 NOTES AND ADJUSTMENTS: (1) The Public Art Conservation /Contract Specialist position is now reflected 100% in the Hotel /Motel Tax Fund instead of 25% funding from the Parks & Recreation Fund. Hotel /Motel 4-43 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 232 Hotel/ Motel Tax 40 Parks and Recreation Public Art Personal Services 701100 Salaries /Wages 25,243 38,865 38,865 53,865 701103 Overtime Wages 767 1,000 1,200 1,200 701201 Employee Benefits 8,628 24,620 24,620 20,030 701204 Uniforms and Clothing 0 0 0 500 702000 Training/Travel 1,279 1,500 1,157 2,000 Personal Services Total: 35,917 65,985 65,842 77,595 Contractual Services 713004 Other Professional Services 3,080 46,500 67,168 50,000 716000 Memberships /Subscriptions 50 110 360 200 Contractual Services Total: 3,130 46,610 67,528 50,200 Supplies 721002 Supplies Total: Capital Outlay Operating Supplies 1,100 1,100 1,190 1,190 4,190 4,190 1,000 1,000 731000 Furniture /Equipment 0 45,000 45,000 0 Capital Outlay Total: 0 45,000 45,000 0 Other Charges and Ex 751003 Special Projects /Programs 7,955 26,500 265,763 26,100 Other Charges and Ex Total: 7,955 26,500 265,763 26,100 Parks and Recreation Total: 48,102 185,285 448,323 154,895 Hotel /Motel Tax Total: 48,102 185,285 448,323 154,895 4-44 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 232 Hotel/ Motel Tax 20 Finance Transfers /Advances 741000 Transfers Expense 161,216 162,300 162,300 162,750 Transfers /Advances Total: 161,216 162,300 162,300 162,750 Other Charges and Ex 751001 City Sponsored Projects 0 6,000 162,000 6,000 754002 Grants /Community Ong 178,439 200,000 283,591 200,000 754003 Grants /DAC 505,713 524,280 524,280 800,000 Other Charges and Ex Total: 684,151 730,280 969,871 1,006,000 Finance Total: 845,368 892,580 1,132,171 1,168,750 Hotel/ Motel Tax Total: 845,368 892,580 1,132,171 1,168,750 4-45 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Hotel Motel Tax Fund BUDGET SUMMARY: 23240410 — Park Operations • Account 70110 provides funding for staffing reflected in Personnel Data and the Notes and Adjustments. • Account 701204 provides funding for uniforms needed for staff. • Account 702000 provides funding for professional development in public art administration. • Account 713004 provides funding for a consultant to advise the City on restoration and maintenance of the numerous public art pieces currently owned by the City an unscheduled repairs and installation services. • Account 751003 provides funding for multiple public art projects including: photography, site selection, miscellaneous repairs and scheduled maintenance, Art in Public Places site selection payment to the Dublin Arts Council and install drainage and plants at the Watch House. 23240220 — Taxation • Account 754002 provides an allocation for grants to community organizations in accordance with the Hotel /Motel Grant Application Guidelines. • Account 754003 provides funding for distribution with the Dublin Arts Council (DAC) in accordance with the lease agreement executed for 7125 Riverside Drive. 23296220 — Finance . Account 741000 transfers funding for debt service associated with the acquisition and renovation of the Arts facility located at 7125 Riverside Drive. Hotel /Motel 4-46 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Court Services / Mayor's Court Computer STATEMENT OF FUNCTIONS Ordinance 41 -93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in this fund are derived from fees received in accordance with Substitute Senate Bill 246. This fund is to be used by Court Services to pay for any operational costs and /or any subsequent updates for the computerization of the Court office. The City currently assesses a fee of five dollars ($8.00) per case; however, Substitute Senate Bill 246 allows the fee to be set as high as ten dollars ($10.00). Court Computer 4 -47 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 252 Mayor's Court Computer 10 City Manager Court Services Personal Services 702000 Training/Travel 0 1,750 1,750 1,750 Personal Services Total: 0 1,750 1,750 1,750 Supplies 721001 Office Supplies 459 500 500 500 724003 Equipment Maintenance 16,445 17,240 17,240 18,000 Supplies Total: 16,904 17,740 17,740 18,500 City Manager Total: 16,904 19,490 19,490 20,250 Mayor's Court Computer Total: 16,904 19,490 19,490 20,250 4 -48 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Office of the City Manager / Court Services / Mayor's Court Computer BUDGET SUMMARY: 25210150 • Account 702000 provides funding for one staff member to attend the Sungard Annual Conference. • Account 724003 includes funding for software maintenance agreement fees for Sungard and LEADS user fees. Court Computer 4 -49 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 4 -50 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Permissive Tax Fund STATEMENT OF FUNCTIONS Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects must be for roadway construction or improvements. Funds are also received from legislation approved by Franklin and Delaware Counties to increase license registration fees in two $5.00 increments. The City receives 50% of the "first $5.00 increment ". The revenue received can only be spent on roads and bridges. PermTax 4 -51 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 231 Permissive Tax 30 Public Works Capital Outlay 735006 Cap Impr Str Maint Proj 549,982 2,400,000 2,400,000 0 Capital Outlay Total: Public Works Total: 549,982 2,400,000 2,400,000 0 549,982 2,400,000 2,400,000 0 Permissive Tax Total: 549,982 2,400,000 2,400,000 0 452 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Permissive Tax Fund BUDGET SUMMARY: 23180320 • Account 735006 provides funding for Capital Improvement Program (CIP) projects. Perm Tax 4 -53 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 4 -54 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance/ Accrued Leave Reserve Fund STATEMENT OF FUNCTIONS The Ohio Revised Code Section 5705.13 provides for the establishment of reserve funds for certain purposes, one of which is for the payment of accumulated sick, vacation and compensatory leave upon termination of employment or retirement. Because the City of Dublin will have a significant number of long -term employees either reach retirement age or the point of eligibility within either the Ohio Public Employees Retirement System or the Police /Fire Pension Fund System, the City's liability for payments for accrued leave balances is estimated to be substantial beginning in the next few years. These costs represent a liability accrued over a number of years. In order to prevent a disproportionate impact of these payments on any one budget year, the 2005 budget established a reserve fund and began deposits into it in anticipation of this liability. In 2008, the City implemented changes to its leave policies for non - bargaining employees which will add to the City's potential liability for conversion of accrued leaves. Beginning in 2009, non - bargaining employees were eligible for conversion of a portion of accrued sick leave to cash at the time of any separation in good standing from City employment. This includes all types of leave accruals and both pensionable and non - pensionable leave amounts. NOTES AND ADJUSTMENTS: Contributions to this fund represent a percentage of full -time wages. Beginning in 2009, the expenditures budgeted in this fund also included an estimate for sick leave conversions for non - bargaining employees at separation from employment in good standing at any time. Because sick leave accruals were substantially reduced in 2009, this liability will decline over time as sick leave balances accrued under the previous, more generous accruals are either used or converted to payment at separation. For all City bargaining units, conditions for conversions of accrued sick leave remain contingent on eligibility for retirement, minimum years of service and any minimum sick leave balance requirements. Accrued Leave 4 -55 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 262 Accrued Leave Reserves 20 Finance Personal Services 701205 Accrued Leave Payout 509,058 350,000 350,000 350,000 Personal Services Total: Finance Total: Accrued Leave Reserves Total: 456 509,058 350,000 350,000 350,000 509,058 350,000 350,000 350,000 509,058 350,000 350,000 350,000 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Finance/ Accrued Leave Reserve Fund BUDGET SUMMARY: 26210210 • Account 701205 reflects the estimated payments that will be made for accrued leaves in 2017 based on anticipated retirements. The amount also includes an estimate of conversions at non - retirement separations based on the revised leave policies for non - bargaining employees approved in 2008. Accrued Leave 4 -57 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 4 -58 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety / Police STATEMENT OF FUNCTIONS Police, under the direction of the Chief of Police, is comprised of three work units: Operations, Support Services, and Technical Services. The long -term priorities for the Police Department are to: 1. Maintain low levels of crime and disorder in the community 2. Maintain overall public safety in the community 3. Maintain a strong focus on recruiting, retaining and properly deploying personnel 4. Continue to be responsive to the needs, wants, and expectations of the community 5. Continue to provide high level and high quality of service 6. Maintain a strong focus on building partnerships and managing service consolidation to maintain and maximize high levels of service to the community 7. Prepare to respond and successfully resolve critical incidents, major crimes, and other issues of community concern Operations consist of the following sections: Patrol, accident investigation, court liaison, Field Training Officer (FTO) program, bicycle and motorcycle patrols. Support Services includes the Detective Section, internal affairs, the Community Education Unit, and special event security planning. Technical Services includes the consolidated communications center (NWRECC), records section, property room operations, accreditation and training, technology support and accounting /budgeting and clerical support. The responsibility of all three bureaus is to support, either directly or indirectly the Department's mission, goals and long -term priorities. Police Department Mission Statement: Dublin Police Department employees are committed to protecting life, liberty and property. We will provide the highest level of service and work in partnership with our community to ensure public safety by focusing on the following core principles; • Vigilant, Ethical and Impartial Enforcement of Law • Critical Incident Preparedness and Response • Crime Prevention, Reduction and Deterrence • Improvement of Traffic Safety We will remain dedicated to service and committed to excellence, focusing on the following core values: Professionalism: We are members of an exceptional and highly trained law enforcement organization. Our conduct and demeanor adhere to the highest standards of personal and organizational excellence. Integrity: We hold ourselves accountable to the highest level of honesty, truthfulness, and ethical conduct. Respect: We ensure that all persons are treated with equality, dignity and courtesy. Commitment: We are dedicated to our Profession, our Community, our Agency and our Mission. ACCOUNTIVES AND ACTIVITIES • To solve crimes and reduce the incidence of crime • To provide a high level of customer service to the community • To enhance the quality of life in the community • To provide a high level of leadership and advanced training for staff • To increase proactive policing methods in an effort to reduce the incidence of crime • To reduce the community's traffic crash rate and help to improve overall traffic safety • To develop partnerships with the community in furtherance of our efforts to reduce crime • To respond effectively to neighborhood traffic and crime concerns Police 4 -59 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety/ Police PERSONNEL DATA POSITION TITLE Chief of Police Police Lieutenant (Sworn Bureau Commander) Technical Services Bureau Commander Police Sergeant Police Corporal Police Officer (1) (2) Emergency Mgmt Coordinator /Law Enforcement Planner Civilian Accreditation Manager Administrative Support 3 Administrative Support 2 Police Property Technician Communications Technician Communications Supervisor Communications Manager TOTAL 2016 CURRENT NUMBER 1 2 1 6 6 53 1 1 1 5 1 20 3 1 102 2017 ADOPTED 1 2 1 6 6 55 1 1 1 5 1 20 3 1 104 NOTES AND ADJUSTMENTS: (1) Police request authorization for two additional sworn officer positions. For 2017, funding for the two new positions will be allocated for half the year to allow time for hiring. (2) For 2017, Police request authorization for two (2) additional sworn officer positions temporarily to allow for future anticipated retirements. This will be contingent on available funding. Police 460 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 241 Safety 80 Police Personal Services 701100 Salaries/Wages 6,602,549 6,966,380 6,962,743 7,200,895 701103 Overtime Wages 499,942 521,100 521,100 521,100 701105 Short Term Disability 5,091 0 3,637 0 701201 Employee Benefits 2,753,831 3,135,270 3,135,270 3,153,800 701204 Uniforms and Clothing 143,618 186,900 230,739 158,000 702000 Training/Travel 124,410 109,000 156,849 125,000 703100 Meeting Expenses 7,800 8,500 9,350 10,000 703200 Personnel Planning 0 2,000 2,000 1,000 Personal Services Total: 10,137,240 10,929,150 11,021,688 11,169,795 Contractual Services 711001 County Auditor Deductions 18,179 18,075 18,075 11,000 713004 Other Professional Services 1,784 11,000 11,363 11,000 713005 Misc. Contract. Serv. 30,935 147,400 153,962 120,000 715001 Communications 36,126 15,000 23,218 15,000 716000 Memberships /Subscriptions 34,349 46,160 39,910 40,000 Contractual Services Total: 121,374 237,635 246,528 197,000 Supplies 721001 Office Supplies 10,057 20,000 24,722 16,000 721002 Operating Supplies 77,485 88,750 96,507 80,000 724003 Equipment Maintenance 49,983 87,600 116,360 75,000 Supplies Total: 137,525 196,350 237,589 171,000 Capital Outlay 731000 Furniture /Equipment 16,280 26,000 28,731 75,000 Capital Outlay Total: 16,280 26,000 28,731 75,000 Other Charges and Ex 751006 DARE Program 3,395 5,500 7,050 5,000 755000 Refunds 0 500 500 500 Other Charges and Ex Total: 3,395 6,000 7,550 5,500 Police Total: 10,415,814 11,395,135 11,542,086 11,618,295 Safety Total: 10,415,814 11,395,135 11,542,086 11,618,295 4 -61 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 241 Safety 80 Police Communications Personal Services 701100 Salaries/Wages 1,173,238 1,502,400 1,452,400 1,581,410 701103 Overtime Wages 182,964 75,000 125,000 125,000 701201 Employee Benefits 423,225 630,665 630,665 698,260 701204 Uniforms and Clothing 4,784 10,000 12,956 10,000 702000 Training/Travel 4,534 18,000 18,000 23,000 Personal Services Total: 1,788,744 2,236,065 2,239,021 2,437,670 Contractual Services 715001 Communications 2,024 2,000 2,000 2,500 716000 Memberships /Subscriptions 3,027 3,700 3,920 3,800 Contractual Services Total: 5,050 5,700 5,920 6,300 Supplies 721001 Office Supplies 1,940 4,000 4,000 4,000 721002 Operating Supplies 30 1,000 1,000 1,000 724003 Equipment Maintenance 39,755 43,000 43,000 26,000 Supplies Total: 41,725 48,000 48,000 31,000 Capital Outlay 731000 Furniture /Equipment 0 0 0 3,500 Capital Outlay Total: 0 0 0 3,500 Police Total: 1,835,520 2,289,765 2,292,941 2,478,470 Safety Total: 1,835,520 2,289,765 2,292,941 2,478,470 462 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety/ Police BUDGET SUMMARY: 24150820 • Account 701100 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments (excluding Communications Technicians, Communication Supervisors and a Communications Manager). • Account 701103 provides funding for overtime for authorized sworn personnel and for support services for City special events. • Account 701204 provides funding for uniform allowances and dry cleaning as provided for in the negotiated FOP contract; also includes funds for uniform replacements, uniforms for new personnel, replacement ballistic vests and first responder kits, uniform needs for the detectives. Account 702000 includes funding for career development mandatory and optional training, and advanced training opportunities for police personnel. • Account 703100 includes funds for awards presentation expenses, team meetings, CALEA meeting expenses, as well as funds for a citizen police academy. Account 715001 provides funding for walkie /mobile parts and accessories, and COIRS annual fees. Account 713004 provides funding for hospitalization /medical expenses for arrestees; lab fees /physicals /handwriting analysis and medication drop off disposals. Account 724003 provides funding for maintenance agreements for all departmental equipment including but not limited to the radio system radios and consoles in the Communication Center, radar and laser repair, and cruiser video system maintenance and repair. Account 713005 provides funding for services pertaining to the K -9 and other miscellaneous contractual services (car washes, towing, LEADS online, magnetometer costs for Court and City Council meetings). Account 716000 includes funds for various professional memberships /subscriptions for law enforcement personnel. Account 721001 includes funding for miscellaneous office supplies, accreditation and recruiting supplies. 24180820 • Account 721002 includes funding for equipment, ammunition, jail supplies, range supplies, canine food and supplies, and other miscellaneous operating supplies that are needed. • Account 731000 includes funding for equipment for motorcycles, miscellaneous equipment for the community impact unit and community service, replacement gas masks and canisters. This account also provides a half year allocation for body cam data storage costs to allow time for start -up of the program. • Account 751006 includes funding for all Drug Abuse Prevention Programs (previously known as DARE) related supplies and activities. 24150841 Account 701100 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments for Communications Technicians, Communication Supervisors and a Communications Manager only. Account 701103 provides funding for overtime for Communications staff. Account 701204 provides funding for uniforms as provided for in the negotiated contract and also includes funds for uniform replacements and uniforms for new personnel. Account 702000 includes funding for career development and training. Account 724003 provides for funding for CAD multi - jurisdictional maintenance, LEADS service agreement and console raised floor cleaning. Account 716000 provides funding for professional memberships and a language line subscription. Account 721001 includes funding for miscellaneous office supplies and public education supplies. Account 721002 includes funding for miscellaneous operating supplies that are needed. Account 731000 includes funding for console enhancements Police 4-63 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety/ Police Performance Measures: 1. Number of Reported Thefts from Vehicles: 2. Number of Reported Burglaries /B &E 3. Number of Reported Traffic Accidents Thefts from Vehicles, Burglaries /B &E and Traffic Accidents 2013 -2015 1000 900 700 700 600 00 400 300 216 176 171 200 101r 100 � 0 Reported Burglaries /B &E Reported Theftsfrom Vehicles ■ 2013 ■ 2014 Reported Traffic Accidents FING47 The Police Department collects statistical data on burglaries /breaking & entering, thefts from vehicles, and traffic crashes as part of its annual goals. The goal measurement is the reduction or increase in these categories of crime and disorder. These goals and categories were identified as a result of an extensive goal setting process that involved: citizen survey data from residents, internal staff feedback from police supervisors, command staff professional judgment, and those crimes with a higher frequency of occurrence and being the type of crime /disorder where the police can partner with the community to address and reduce their frequency and number. The ultimate goal is to continue to make Dublin a safe place to live, work, and visit. Police 4-64 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety/ Police Performance Measures: 4. Percent Chance in the Number of Reported Thefts from Vehicles (2013 to 2015) S. Percent Change in the Number of Reported Burglaries /B &E4 (2013 to 2015) 6. Percent Chance in the Number of Reported Traffic Accidents (2013 to 2015) Percent Change in Thefts from Vehicles, Burglaries /B &E and Traffic Accidents from 2013 - 2015 loop 900 800 700 /00 500 400 Z +198% +56.06% 300 2013 -2015 2014 -2015 200 101 66 103 100 0 +14.75% 2014 -2015 +16.35% 918 2013 -2015 Reported Burglaries /B &E Reported Theftsfrom Reported Traffic Accidents Vehicles Police 4-65 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety/ Police Performance Measures: 7. Percent of Citizens who rate overall Police Services as Good or Excellent (National Citizens Survey) Percent of Citizens who rate overall Police Services as Good or Excellent 95% 94% 95% �"l 94% 92 93 2012 2015 This measure reflects the perceptions of citizens regarding the services provided by the City of Dublin Division of Police. The division uses this information in various ways such as annual goal setting. Police 466 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety/ Police /Enforcement and Education STATEMENT OF FUNCTIONS Ordinance 96 -90 authorized the establishment of the Enforcement and Education Fund. Revenues in this fund are derived from fines received in accordance with Section 4511.99 of the Ohio Revised Code. This fund is to be used by the Police to pay those costs it incurs in enforcing Section 4511.19 of the Ohio Revised Code, in educating the public of laws governing the operation of a motor vehicle while under the influence of alcohol, the dangers of operating a motor vehicle while under the influence of alcohol and other information relating to the operating of a motor vehicle and the consumption of alcoholic beverages. Police /Ed Enf 4 -67 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 251 Enforcement and Education 80 Police Personal Services 701103 Overtime Wages 0 0 0 2,000 Personal Services Total: Police Total: Enforcement and Education Total: 4 -68 0 0 0 2,000 0 0 0 2,000 0 0 0 2,000 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety/ Police /Enforcement and Education BUDGET SUMMARY: 25150800 Account 701103 provides funds for overtime for personnel to conduct OVI enforcement. Police /Ed Enf 4 -69 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 470 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety / Police / Law Enforcement Trust Fund STATEMENT OF FUNCTIONS Ordinance 94 -90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the fund are derived from contraband property seizures in accordance with Section 2933.43 of the Ohio Revised Code. This fund is to be used to pay the costs of prolonged or complex investigations or prosecutions, to provide reasonable technical training or expertise, to provide matching funds to obtain federal grants to aid law enforcement, or for other law enforcement purposes that City Council determines to be appropriate. Police /Law Enf 4 -71 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 242 Law Enforcement 80 Police Capital Outlay 731000 Furniture /Equipment 8,668 0 0 0 Capital Outlay Total: Police Total: Law Enforcement Total: 4 -72 8,668 0 0 0 8,668 0 0 0 8,668 0 0 0 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety / Police / Law Enforcement Trust Fund BUDGET SUMMARY: 24280820 Account 731000 provides for furniture and equipment. No request in 2016 or 2017. Police /Law Enf 4 -73 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA 474 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety / Police/ Wireless 9 -1 -1 Fund STATEMENT OF FUNCTIONS In 2006 and as amended in 2008, House Bill 361 established a $0.28 per month user fee on every wireless phone bill to reimburse local public safety answering points for costs associated with receiving 9 -1 -1 calls placed from wireless telephones. As directed by the bill, the Wireless 9 -1 -1 Governmental Assistance Fund is administered by the Franklin County Commissioners, with funds disbursed in accordance with the formula set by the local 9 -1 -1 Planning Committee. To facilitate disbursement, local agencies are required to enter into intergovernmental agreements. In January 2010, the City of Dublin entered into an agreement with the Franklin County Commissioners for the disbursement of these funds. Disbursements received from the Wireless 9 -1 -1 Governmental Assistance Fund must be used in accordance with Ohio Revised Code (ORC) §128.57 *, which includes those costs incurred in the designing, upgrading, purchasing and maintaining equipment as well as the training of staff who answer wireless 9 -1 -1 calls. Disbursements received may be used for personnel costs, once all equipment purchases have been completed. *- effective date of sectlon 128.57 ORC is 912912015 Wireless 9 -1 -1 4 -75 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 244 Wireless 9 -1 -1 System 80 Police Transfers /Advances 741000 Transfers Expense 80,000 80,000 80,000 80,000 Transfers /Advances Total: Police Total: Wireless 9 -1 -1 System Total: 476 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Safety / Police/ Wireless 9 -1 -1 Fund BUDGET SUMMARY: 24496820 • Account 741000 will be utilized to transfer funds to reimburse the Safety Fund for allowable expenses including eligible personnel expenditures. Wireless 9 -1 -1 4 -77 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City o Dublif n OHIO, USA 478 v 1 c eb e n A T C CL. Vi 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO General Obligation Debt Service STATEMENT OF FUNCTIONS These funds reflect the cost of paying the principal and interest on various outstanding bond and note issues. Sources of funding include transfers from the Capital Improvements Tax Fund and various Tax Increment Financing Funds. NOTES AND ADJUSTMENTS: Budget requests for debt service payments reflect debt service obligations for both long -term and short -term debt issued by the City. The debt service payments for Water and Sewer Fund obligations are budgeted as debt service payments directly in the Water and Sewer Funds instead of transferring the money to the General Obligation Debt Service Fund and reflecting the debt payments in that Fund. Debt 5 -1 12/05/16 2017 Operating Budget - City of Dublin, Ohio Debt Service Total: 7,795,603 12,735,710 12,735,710 11,744,150 Finance Total: 7,795,603 12,735,710 12,735,710 11,744,150 General Debt Service Total: 7,795,603 12,735,710 12,735,710 11,744,150 5 -2 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 310 General Debt Service 20 Finance Debt Service 761001 Debt Issuance Costs 369,732 5,375 5,375 5,000 762002 Principal- Parks Programs 321,557 338,000 338,000 605,000 762003 Principal- Transportation 4,946,181 5,948,800 5,948,800 6,380,600 762004 Principal- Land and Buildings 592,603 921,800 921,800 756,150 763003 Interest- Parks Program 126,395 111,785 111,785 119,300 763004 Interest- Transportation 1,313,681 4,831,150 4,831,150 3,414,100 763005 Interest- Land and Buildings 125,453 578,800 578,800 464,000 Debt Service Total: 7,795,603 12,735,710 12,735,710 11,744,150 Finance Total: 7,795,603 12,735,710 12,735,710 11,744,150 General Debt Service Total: 7,795,603 12,735,710 12,735,710 11,744,150 5 -2 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 311 Econ Development Bond Retinnnt 20 Finance Debt Service 761001 Debt Issuance Costs 301,293 0 0 0 763005 Interest- Land and Buildings 0 0 0 1,391,000 Debt Service Total: 301,293 0 0 1,391,000 Finance Total: 301,293 0 0 1,391,000 Econ Development Bond Retirmnt Total: 301,293 0 0 1,391,000 320 SA. Debt Service 20 Finance Contractual Services 711001 County Auditor Deductions 0 0 200 0 Contractual Services Total: 0 0 200 0 Transfers /Advances 741000 Transfers Expense 0 0 741 0 Transfers /Advances Total: 0 0 741 0 Finance Total: 0 0 941 0 S.A. Debt Service Total: 0 0 941 0 321 1992 SA. Debt Service 20 Finance Contractual Services 711001 County Auditor Deductions 77 0 25 0 Contractual Services Total: 77 0 25 0 Transfers /Advances 741000 Transfers Expense 53,500 0 655 0 Transfers /Advances Total: 53,500 0 655 0 Finance Total: 53,577 0 680 0 1992 S.A. Debt Service Total: 53,577 0 680 0 5 -3 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 322 2001 SA. Debt Service 20 Finance Contractual Services 711001 County Auditor Deductions 165 200 200 200 Contractual Services Total: 165 200 200 200 Debt Service 762003 Principal- Transportation 101,659 105,000 105,000 108,100 763004 Interest- Transportation 26,965 24,000 24,000 20,800 Debt Service Total: 128,624 129,000 129,000 128,900 Finance Total: 128,789 129,200 129,200 129,100 2001 S.A. Debt Service Total: 128,789 129,200 129,200 129,100 5 -4 o, a 0 n K T C 3 a Vi 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Capital Improvements Program (CIP) This fund was created by City Council for the express purpose of the purchase of equipment, apparatus, property, construction of buildings, structures, roads and other public improvements as needed. City income tax collections are directly credited to this fund each year in accordance with Ordinance No. 17- 87. Additional revenue is provided by real estate taxes, transfers from the General Fund, and interest income. The Five -year Capital Improvements Program (CIP) establishes the City's blueprint for investments in its capital infrastructure. The CIP is used as a tool to help ensure the City's long and short -term capital investments are made in the context of careful consideration of the City's needs as well as the resources available to fund all projects. A complete copy of the document is available on -line on the City's website at dublinohiousa.aov / economic - development /capital- improvements - Droaram. The financial guidelines used in the preparation of the CIP provide assurances that the City can meet, in a full and timely manner, both its debt service obligations and all other obligations competing for the available resources. It is the City's objective to complete as many needed capital improvement projects as financially possible while maintaining flexibility and the ability to adapt to changes as they occur. The five -Year CIP and the Annual Operating Budget are two critical documents prepared annually. The relationship between these two documents is summarized by the following points: Five -Year CIP • Represents a long -term financial plan, including funding sources. • Establishes priorities and serves as a planning document or blueprint for the City's investment in capital infrastructure. • Provides a breakdown of major project costs and phasing. • Does not appropriate money. The Operating Budget is the document which authorizes the actual funding authority for the capital projects. Operating Budget — Annual CIP Budget • Appropriates money to implement the first year of the Five -Year CIP. • Appropriates money to implement a "phase of a major, multi -year project." • Appropriates money for capital maintenance expenditures, including those of a continuing nature (i.e. fleet and equipment replacement, computers, etc.). Proiect Prioritization In developing prioritization of projects, several elements are taken into consideration: • City Council's goals, both past and present. • Findings included in the Economic Development Strategy. • Commitments made by the City in agreements. • Bi- Annual Community Survey results. • Input from Citizen Committees and economic development opportunities. Using these guidelines resulted in the list of projects to be funded that are focused towards needed infrastructure improvements such as road and utility needs. CIP 6 -1 12/05/16 2017 OPERATING BUDGET - CITV OF DUBLIN, MID Capital Improvements Program (CIP) Project Considered a capital Improvement A Maintenance Project or Type Project (CIP) Expenditure (Operating Budget) Capstan Cough uckon resulting In EMaocer tsl expansion or significant hewCassad Improvementofarevstng asset /Nrasma ye or facility, or projects resulting In the tough uckon or acquisition of a new set. Capstan Projects resulting In the repair, Mamfeoaore replacement, renovation or minor upgrade of an evsting asset. Cags&Alloratlon Projects or programs resulting In acquisition of real property such as and or permanent easements rase ves for contingencies for future projects . RorNx Preventive maintenance rpgrad Mamfnaore the structure cture onificantlyupgrade structure or Increase Its pre previously estimated urefulgo (for example patching or gutter repair work). air work) The Ogrs Operating Budget covers a one yea b rte period, whereas tlhe Oq/s CIP covers a fiveyear period. While the CIP is prepared and approved separately bom the berating Budget, staff take Into rWderaton the Impact of the upcoming years capital projects on tlhe deparhnenti operations, including the maintenance and upkeep of the wets. When debt financing Is used to fund capital projects, the principal and Interest payments are included as expendtares in the Operating Budget. The Ory has taken further steps to evaluate the Impact of capital amts on the operating budget by adding an Infrastructure Asset Ivanager Engineer to Its staff. This pow on Is responsible for Implementng and managing strategies In sustaining public infrastructure assets, with the fundamental goal to preserve and extend the service life of longterm infrastructure assets. In the course of inventorying and Ir spectnq the assets, routine maintenance schedules will be established which will help the City to better understand the annual operating costs or additional savings mated to the Drys infrastructure assets, both existing and new addtions. This will moist the Ory In better quantifying Impacts of capital expendwres on the operating budget In future yeas. CIP 6 2 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Capital Improvements Program (CIP) Summary of CIP Financial Guidelines There are several key guidelines the City utilized in determining the fiscal capacity to complete capital projects over the next five years. These are summarized as follows: • The five -year plan will be updated annually. • 25 percent of the City's two percent income tax revenue shall be made available to fund capital improvements. This allocation is in accordance with Ordinance No. 17 -87 and the ballot language approved by the voters in November 1987. • Of the 25 percent of the total income tax revenues which are utilized for capital improvements, 60 percent of that amount will be allocated to fund long -term debt, and 40 percent to fund projects and capital expenses on a cash basis. This allocation is in accordance with Ordinance No. 31 -16. The reasons for this guideline are: a) It is important to stress that funding projects with long -term debt obligates the use of public funds for the next 20 years in most cases. The more long -term debt which is incurred now significantly reduces the options available to future City Councils to fund needed projects. b) The City has determined that paying cash for projects where financially possible (pay -as- you-go financing) will increase our flexibility in the future. In utilizing pay -as- you -go financing, revenue projections and estimated fund balances will be reviewed and evaluated to assure that sufficient reserves are maintained. C) It is not economical to issue debt for some projects. d) The estimated life of some projects does not meet the criteria to issue long -term debt. • The City's philosophy for projecting income tax revenues is to be conservative. The City's largest revenue source for operations is income tax revenue. This source comprises over 90% of the City's General Fund operating revenues. Therefore, it is one of the City's key economic indicators that is reviewed when determining the level of growth for the upcoming year. • To the degree that the income tax revenue rate of growth exceeds our projections in any given year, the excess revenue should be utilized to fund projects on a cash basis the following year or to reduce the amount of debt on projects identified to be financed with debt proceeds. • The availability of adequate financial reserves or balances that can be used to address unforeseen contingencies or take advantage of opportunities is a critical element in evaluating financial strength. Another key financial indicator for the City is its' General Fund balance. The City's policy is to maintain a year -end balance equal to or greater than 50% of the General Fund expenditures, including operating transfers. This balance is in accordance with Ordinance No. 32- 16. This level of fund balance is necessary as we continue funding major improvements throughout the City. We will continue to make significant advances from the General Fund to various TIF funds for infrastructure improvements throughout the City. This allows the City to take advantage of opportunities as they arise and fund infrastructure improvements before TIF revenues are generated. The expectation is that these advances will be repaid to the General Fund over the 30 -year life of each TIF. CIP 6 -3 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Capital Improvements Program (CIP) Since a portion of the debt outstanding and future capital improvements are utility (water and sewer) related, the systems' user fees and capacity charges (tap permits) will continue to be evaluated. Water related improvements will be programmed based on the Water Fund's available cash reserves and estimated annual revenues. The repayment of the Ohio Water Development Authority loan for the Upper Scioto West Branch Interceptor will be retired utilizing the Sewer Fund's available cash reserves and estimated annual revenues. Every effort will be made to structure the debt service obligations for utility infrastructure improvements in such a manner as to utilize the Sewer Fund and Water Fund available cash reserves and estimated annual revenues to the fullest and thereby reducing or eliminating the dependency on income tax revenues. The goal in the Water and Sewer funds has been to maintain fund balances equal to approximately 25% of the total value of each system. In 2016, approximately 80% of the property tax revenue from the City's "inside millage" will be allocated to the Capital Improvements Tax Fund. The property tax revenue from the City's "inside millage" (1.75 mills) was allocated 100% to the Parkland Acquisition Fund from 2001 -2006. From 2007 -2009, the City began allocating .95 mills of the total 1.75 mills to the Parkland Acquisition Fund with the remaining .80 mills allocated to the Capital Improvements Tax Fund. As part of the 2010 -2014 CIP process, Council approved allocating 1.40 mills to the Capital Improvements Tax Fund and .35 mills to the Parkland Acquisition Fund. Recognizing the benefits and flexibility of allocating more of the City's "inside millage" to the Capital Improvements Tax Fund, Council has continued to approve, with each year's CIP, the same allocation. This allocation is reviewed during the CIP process each year and can be reallocated if City Council deems it appropriate. Pursuant to the City's Debt Policy (Ordinance No. 31 -16), the maximum amount of income tax supported debt to be issued is 10 percent less than the estimated maximum amount of debt that can be supported by the income tax revenue allocated as available for annual debt service obligations. This limitation provides an additional buffer in the event that income tax revenues fall short of projections or that an unexpected increase in interest rates occurs. As a matter of general policy, the City will do the following in order to be able to fund additional projects needed to serve the citizens of Dublin: a) Pursue federal, state and local assistance in the form of grants, low interest loans, cost - sharing, etc. b) Utilize assessment procedures for projects which have a reasonably well defined group of beneficiaries and which legally lend themselves to this type of financing. C) Look increasingly at ways to obtain revenue through user fees as a means to fund capital projects or as a way to free -up other income tax dollars so that they can be used to fund capital projects. d) Utilize, where appropriate, economic development incentives such as tax increment financing. As projects are proposed for funding, the statutory debt limitations will be reviewed to ensure compliance. CIP 6 -4 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Capital Improvements Program (CIP) The five -year program provides for significant capital programming. The programming of projects needs to be distributed over the five -year period so that as we update our capital program each year, we can evaluate current conditions, including the capital needs, revenue growth, and respond to new priorities. Transfers and Advances The majority of the funding programmed for transfers is for debt service obligations on capital projects financed by long -term debt. The advances programmed are based on projects programmed in the 2017 -2021 CIP that have been identified as infrastructure projects benefiting the reflected TIFs. CIP 6 -5 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 401 Capital Improvements Tax IMEMEMEMEN 20 Finance Contractual Services 711001 County Auditor Deductions 38,837 38,500 38,500 39,000 Contractual Services Total: 38,837 38,500 38,500 39,000 Capital Outlay 735001 Cap Impr Land and Land Impr 124,773 500,000 500,000 500,000 737000 Cap Impr Contingencies 2,640 225,000 200,000 250,000 Capital Outlay Total: 127,413 725,000 700,000 750,000 Transfers /Advances 741000 Transfers Expense 2,722,228 4,132,000 4,932,000 3,522,600 742000 Advance 4,691,000 0 0 2,015,000 Transfers /Advances Total: 7,413,228 4,132,000 4,932,000 5,537,600 Finance Total: 7,579,478 4,895,500 5,670,500 6,326,600 30 Public Works Capital Outlay 734004 Other Equipment 1,979,624 1,850,000 1,974,148 1,295,000 735002 Cap Impr Build & Other Struct 1,400,856 3,125,000 3,955,668 1,040,000 735004 Cap Impr New Str Const /Eng Ser 0 0 0 300,000 735006 Cap Impr Str Maint Proj 9,792,406 10,810,000 15,181,299 14,560,000 735010 Cap Impr Storm Sewer Imp 467,315 560,000 1,213,299 1,165,000 Capital Outlay Total: 13,640,201 16,345,000 22,324,414 18,360,000 Public Works Total: 13,640,201 16,345,000 22,324,414 18,360,000 40 Parks and Recreation Capital Outlay 735005 Cap Impr Park & Bikewy Impr 3,661,064 2,205,000 7,545,126 1,730,000 Capital Outlay Total: 3,661,064 2,205,000 7,545,126 1,730,000 Parks and Recreation Total: 3,661,064 2,205,000 7,545,126 1,730,000 60 Information Technology Capital Outlay 732000 Information Technology 1,109,126 965,500 1,173,330 1,425,000 736000 Cap Impr Other Projects 761,642 495,000 703,104 0 Capital Outlay Total: 1,870,768 1,460,500 1,876,434 1,425,000 Information Technology Total: 1,870,768 1,460,500 1,876,434 1,425,000 80 Police Capital Outlay 734001 Police Capital Equipment 79,648 662,000 957,001 300,000 Capital Outlay Total: 79,648 662,000 957,001 300,000 Police Total: 79,648 662,000 957,001 300,000 Capital Improvements Tax Total: 26,831,159 25,568,000 38,373,475 28,141,600 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 404 Capital Improvement Construction 20 Finance Contractual Services 713005 Misc. Contract. Serv. 0 0 30,000 0 Contractual Services Total: 0 0 30,000 0 Transfers /Advances 742000 Advances Expense 23,280,000 0 0 3,500,000 Transfers /Advances Total: 23,280,000 0 0 3,500,000 Finance Total: 23,280,000 0 30,000 3,500,000 30 Public Works Capital Outlay 36,854,773 0 73,019,166 3,500,000 735002 Cap Impr Build & Other Struct 4,132,006 0 41,506,492 0 735004 Cap Impr New Str Const /Eng Ser 9,099,026 0 31,482,674 0 735006 Cap Impr Str Maint Proj 343,740 0 0 0 Capital Outlay Total: 13,574,773 0 72,989,166 0 Public Works Total: 13,574,773 0 72,989,166 0 Capital Improvement Construction Total: 36,854,773 0 73,019,166 3,500,000 6 -7 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 412 TIF Woerner- Temple 20 Finance Contractual Services 711001 County Auditor Deductions 2,587 0 3,000 3,000 Contractual Services Total: 2,587 0 3,000 3,000 Transfers /Advances 741000 Transfers Expense Transfers /Advances Total: 462,007 462,007 448,665 449,300 448,665 449,300 Finance Total: 464,594 0 451,665 452,300 TIF Woerner- Temple Total: 464,595 0 451,665 452,300 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 415 TIF Ruscilli 20 Finance Contractual Services 711001 County Auditor Deductions 7,435 0 6,000 7,000 Contractual Services Total: 7,435 0 6,000 7,000 Transfers /Advances 741000 Transfers Expense 1,038,075 0 1,035,475 737,800 Transfers /Advances Total: 1,038,075 0 1,035,475 737,800 Finance Total: 1,045,510 0 1,041,475 744,800 TIF Ruscilli Total: 1,045,510 0 1,041,475 744,800 -me, 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 416 TIF Pizzuti 20 Finance Contractual Services 711001 County Auditor Deductions 3,065 0 3,500 3,000 Contractual Services Total: 3,065 0 3,500 3,000 Transfers /Advances 741000 Transfers Expense I Q 0 325,000 Transfers /Advances Total: 0 0 0 325,000 1,717,100 0 802,037 0 Finance Total: 3,065 0 3,500 328,000 30 Public Works Contractual Services 713004 Other Professional Services Contractual Services Total: Capital Outlay ■ 0 0 45,935 0 45,935 I 0 735006 Cap Impr Str Maint Proj 1,717,100 0 802,037 0 Capital Outlay Total: 1,717,100 0 802,037 0 Public Works Total: 1,717,100 0 847,972 0 TIF Pizzuti Total: 1,720,165 0 851,472 328,000 6 -10 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 419 TIF Thomas/ Kohler 20 Finance Contractual Services 711001 County Auditor Deductions 9,048 0 11,000 9,000 Contractual Services Total: 9,048 0 11,000 9,000 Transfers /Advances 741000 Transfers Expense 155,399 0 155,680 156,200 Transfers /Advances Total: 155,399 0 155,680 156,200 Capital Outlay Total: 18,644 0 1,170,000 0 Finance Total: 164,447 0 166,680 165,200 30 Public Works Contractual Services 713004 Other Professional Services Contractual Services Total: Capital Outlay 51,743 51,743 0 533,388 0 533,388 I 0 735004 Cap Impr New Str Const /Eng Ser 18,644 0 1,170,000 0 Capital Outlay Total: 18,644 0 1,170,000 0 Public Works Total: 70,387 0 1,703,388 0 TIF Thomas /Kohler Total: 234,834 0 1,870,068 165,200 6 -11 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 421 TIF McKitrick Project 20 Finance Contractual Services 711001 County Auditor Deductions 13,700 0 25,000 25,000 Contractual Services Total: 13,700 0 25,000 25,000 Transfers /Advances 741000 Transfers Expense 731,420 0 748,600 1,074,800 742000 Advances Expense 1,605,609 0 0 0 Transfers /Advances Total: 2,337,029 0 748,600 1,074,800 Finance Total: 2,350,729 0 773,600 1,099,800 TIF McKitrick Project Total: 2,350,729 0 773,600 1,099,800 6 -12 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 425 TIF Perimeter Center 20 Finance Contractual Services 711001 County Auditor Deductions 5,708 0 6,000 6,000 Contractual Services Total: 5,708 0 6,000 6,000 Finance Total: 5,708 0 6,000 6,000 30 Public Works Contractual Services 713004 Other Professional Services 110,049 0 533,976 0 Contractual Services Total: 110,049 0 533,976 0 Public Works Total: 110,049 0 533,976 0 TIF Perimeter Center Total: 115,758 0 539,976 6,000 6 -13 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 426 TIF Rings Road 20 Finance Contractual Services 711001 County Auditor Deductions 4,760 0 6,000 12,000 Contractual Services Total: 4,760 0 6,000 12,000 Transfers /Advances 741000 Transfers Expense 269,358 0 274,085 274,900 Transfers /Advances Total: 269,358 0 274,085 274,900 Finance Total: 274,118 0 280,085 286,900 TIF Rings Road Total: 274,118 0 280,085 286,900 MM 2017 Operating Budget - City of Dublin, Ohio 2015 Actual 431 TIF Perimeter West 20 Finance Contractual Services 2016 Budget 2016 Revised Budget 2017 Department Budget 711001 County Auditor Deductions 22,748 0 22,000 22,000 Contractual Services Total: 22,748 0 22,000 22,000 Transfers /Advances 741000 Transfers Expense 963,345 0 965,905 965,300 Transfers /Advances Total: 963,345 0 965,905 965,300 Capital Outlay Total: 2,345,966 0 110,701 0 Finance Total: 986,093 0 987,905 987,300 30 Public Works Contractual Services 713004 Other Professional Services Contractual Services Total: Capital Outlay 24,628 24,628 N 0 0 340,000 0 340,000 735004 Cap Impr New Str Const /Eng Sery 2,345,966 0 110,701 0 Capital Outlay Total: 2,345,966 0 110,701 0 Public Works Total: 2,370,594 0 110,701 340,000 TIF Perimeter West Total: 3,356,687 0 1,098,606 1,327,300 6 -15 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 432 TIF Upper Metro Place 20 Finance Contractual Services 711001 County Auditor Deductions 2,732 0 3,000 3,500 Contractual Services Total: 2,732 0 3,000 3,500 Transfers /Advances 741000 Transfers Expense Q 0 722,510 1,267,800 Transfers /Advances Total: 0 0 722,510 1,267,800 Capital Outlay Total: 833,231 0 1,193,000 0 Finance Total: 2,732 0 725,510 1,271,300 30 Public Works Contractual Services 713004 Other Professional Services Contractual Services Total: Capital Outlay 35,177 35,177 0 335,439 0 335,439 G 0 735004 Cap Impr New Str Const /Eng Sery 833,231 0 1,193,000 0 Capital Outlay Total: 833,231 0 1,193,000 0 Public Works Total: 868,408 0 1,528,439 0 TIF Upper Metro Place Total: 871,140 0 2,253,949 1,271,300 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 433 TIF Rings/ Frantz 20 Finance Contractual Services 711001 County Auditor Deductions 4,743 0 5,000 5,000 Contractual Services Total: 4,743 0 5,000 5,000 Finance Total: 4,743 0 5,000 5,000 30 Public Works Contractual Services 143,921 0 400,077 2,795,000 713004 Other Professional Services 139,178 0 395,077 125,000 Contractual Services Total: 139,178 0 395,077 125,000 Capital Outlay 735004 Cap Impr New Str Const /Eng Sery 0 0 0 2,665,000 Capital Outlay Total: 0 0 0 2,665,000 Public Works Total: 139,178 0 395,077 2,790,000 TIF Rings/ Frantz Total: 143,921 0 400,077 2,795,000 6 -17 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 436 TIF Historic Dublin Parking 20 Finance Contractual Services 711001 County Auditor Deductions 1,905 0 1,000 1,000 Contractual Services Total: 1,905 0 1,000 1,000 Transfers /Advances 742000 Advances Expense 70,000 0 0 70,000 Transfers /Advances Total: 70,000 0 0 70,000 Finance Total: 71,905 0 1,000 71,000 TIF Historic Dublin Parking Total: 71,905 0 1,000 71,000 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 441 TIF Emerald Parkway Phase 8 20 Finance Transfers /Advances 741000 Transfers Expense 0 0 233,775 479,500 Transfers /Advances Total: 0 0 233,775 479,500 Finance Total: 0 0 233,775 479,500 30 Public Works Contractual Services 1,567,279 0 366,022 375,000 713004 Other Professional Services 16,750 0 0 15,000 Contractual Services Total: 16,750 0 0 15,000 Capital Outlay 735001 Cap Impr Land and Land Impr 0 0 348,726 0 735004 Cap Impr New Str Const /Eng Ser 1,567,279 0 17,296 360,000 Capital Outlay Total: 1,567,279 0 366,022 360,000 Public Works Total: 1,567,279 0 366,022 375,000 TIF Emerald Parkway Phase 8 Total: 1,584,029 0 599,797 854,500 6 -19 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 442 TIF Perimeter Loop 35,000 0 0 20 Finance Contractual Services Finance Total: 35,408 711001 County Auditor Deductions 408 0 1,000 600 Contractual Services Total: 408 0 1,000 600 Transfers /Advances 35,408 0 1,000 742000 Advances Expense 35,000 0 0 35,000 Transfers /Advances Total: 35,000 0 0 35,000 Finance Total: 35,408 0 1,000 35,600 TIF Perimeter Loop Total: 35,408 0 1,000 35,600 1 2017 Operating Budget - City of Dublin, Ohio 443 TIF Tartan West 20 Finance Contractual Services 711001 County Auditor Deductions 713005 Misc. Contract. Serv. Contractual Services Total: Transfers /Advances 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 8,128 0 15,000 0 0 8,000 8,128 0 23,000 15,000 0 15,000 742000 Advances Expense 118,125 0 0 0 Transfers /Advances Total: 118,125 0 0 0 Finance Total: 126,253 0 23,000 15,000 30 Public Works Contractual Services 713004 Other Professional Services Contractual Services Total: Capital Outlay 35,140 35,140 0 305,060 0 305,060 G ■ 735006 Cap Impr Str Maint Proj 38,742 0 20,068 2,135,000 Capital Outlay Total: 38,742 0 20,068 2,135,000 Public Works Total: 73,882 0 325,128 2,135,000 TIF Tartan West Total: 200,135 0 348,128 2,150,000 6 -21 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 444 TIF Shamrock Blvd. 25,000 0 0 20 Finance Contractual Services Finance Total: 25,550 711001 County Auditor Deductions 550 0 1,000 750 Contractual Services Total: 550 0 1,000 750 Transfers /Advances 25,550 0 1,000 742000 Advances Expense 25,000 0 0 25,000 Transfers /Advances Total: 25,000 0 0 25,000 Finance Total: 25,550 0 1,000 25,750 TIF Shamrock Blvd. Total: 25,550 0 1,000 25,750 6 -22 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 446 TIF River Ridge 20 Finance Contractual Services 711001 County Auditor Deductions 349 0 1,200 1,250 Contractual Services Total: 349 0 1,200 1,250 Transfers /Advances 741000 Transfers Expense 138,324 0 137,200 137,700 Transfers /Advances Total: 138,324 0 137,200 137,700 Finance Total: 138,674 0 138,400 138,950 TIF River Ridge Total: 138,674 0 138,400 138,950 6 -23 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 447 TIF Lifetime Fitness 20 Finance Contractual Services 711001 County Auditor Deductions 1,607 0 2,000 1,750 Contractual Services Total: 1,607 0 2,000 1,750 Finance Total: 1,607 0 2,000 1,750 30 Public Works Contractual Services 713004 Other Professional Services 1,453 0 7,430 0 Contractual Services Total: 1,453 0 7,430 0 Capital Outlay 735006 Cap Impr Str Maint Proj 2,718,050 0 505,000 0 Capital Outlay Total: 2,718,050 0 505,000 0 Public Works Total: 2,718,050 0 512,430 0 TIF Lifetime Fitness Total: 2,721,110 0 514,430 1,750 MA 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 448 COIC Improvement 30 Public Works Contractual Services 713004 Other Professional Services 0 0 0 25,000 Contractual Services Total: 0 0 0 25,000 Capital Outlay 735006 Cap Impr Str Maint Proj 0 0 0 155,000 Capital Outlay Total: 0 0 0 155,000 Public Works Total: 0 0 0 180,000 COIC Improvement Total: 0 0 0 180,000 AM 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 449 TIF Irelan Place 3,500 0 0 20 Finance Contractual Services Finance Total: 3,548 711001 County Auditor Deductions 48 0 1,000 100 Contractual Services Total: 48 0 1,000 100 Transfers /Advances 3,548 0 1,000 742000 Advances Expense 3,500 0 0 3,500 Transfers /Advances Total: 3,500 0 0 3,500 Finance Total: 3,548 0 1,000 3,600 TIF Irelan Place Total: 3,548 0 1,000 3,600 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 450 TIF Shier Rings Road 20 Finance Contractual Services 711001 County Auditor Deductions 134 0 1,000 250 Contractual Services Total: 134 0 1,000 250 Finance Total: 134 0 1,000 250 TIF Shier Rings Road Total: 134 0 1,000 250 6 -27 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 451 TIF Shamrock Crossing 20 Finance Contractual Services 711001 County Auditor Deductions 1,632 0 2,500 2,500 Contractual Services Total: 1,632 0 2,500 2,500 Transfers /Advances 742000 Advances Expense 100,000 0 0 100,000 Transfers /Advances Total: 100,000 0 0 100,000 Finance Total: 101,632 0 2,500 102,500 TIF Shamrock Crossing Total: 101,632 0 2,500 102,500 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 452 TIF Bridge and High Street 20 Finance Contractual Services 711001 County Auditor Deductions 1,288 0 2,500 1,500 Contractual Services Total: 1,288 0 2,500 1,500 Transfers /Advances 742000 Advances Expense 100,000 0 0 100,000 Transfers /Advances Total: 100,000 0 0 100,000 Finance Total: 101,288 0 2,500 101,500 TIF Bridge and High Street Total: 101,288 0 2,500 101,500 Arki 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 453 TIF Dublin Methodist Hospital 20 Finance Contractual Services 711001 County Auditor Deductions 1,720 0 2,500 2,000 Contractual Services Total: 1,720 0 2,500 2,000 Transfers /Advances 741000 Transfers Expense 0 0 0 130,000 742000 Advances Expense 176,350 0 0 0 Transfers /Advances Total: 176,350 0 0 130,000 Finance Total: 178,070 0 2,500 132,000 TIF Dublin Methodist Hospital Total: 178,070 0 2,500 132,000 1 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 454 TIF Kroger Centre 20 Finance Contractual Services 711001 County Auditor Deductions 3,226 0 4,000 4,000 Contractual Services Total: 3,226 0 4,000 4,000 Finance Total: Transfers /Advances 3,226 0 4,000 4,000 741000 Transfers Expense 300,000 0 0 0 Transfers /Advances Total: 300,000 0 0 0 TIF Kroger Centre Total: 303,226 0 4,000 4,000 6 -31 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 455 TIF Frantz /Dublin Road 30 Public Works Contractual Services 713004 Other Professional Services 0 0 200,000 0 Contractual Services Total: Public Works Total: TIF Frantz /Dublin Road Total: 6 -32 0 0 200,000 0 0 0 200,000 0 0 0 200,000 0 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 456 TIF Delta Energy 30,000 0 0 20 Finance Contractual Services Finance Total: 30,389 711001 County Auditor Deductions 389 0 1,000 500 Contractual Services Total: 389 0 1,000 500 Transfers /Advances 30,389 0 1,000 742000 Advances Expense 30,000 0 0 30,000 Transfers /Advances Total: 30,000 0 0 30,000 Finance Total: 30,389 0 1,000 30,500 TIF Delta Energy Total: 30,389 0 1,000 30,500 6 -33 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 457 TIF Bridge Street 20 Finance Contractual Services 719006 Contractual Obligations 1,536,965 0 11536,965 0 Contractual Services Total: 1,536,965 0 1,536,965 0 Transfers /Advances 741000 Transfers Expense 256,888 0 256,000 255,600 Transfers /Advances Total: 256,888 0 256,000 255,600 Finance Total: 1,536,965 0 1,792,965 255,600 30 Public Works Contractual Services 713004 Other Professional Services 2,418,864 0 3,606,931 1,525,000 Contractual Services Total: 2,418,864 0 3,606,931 1,525,000 Capital Outlay 731000 Furniture /Equipment 0 0 0 375,000 735001 Cap Impr Land and Land Impr 2,165,653 0 149,243 0 735002 Cap Impr Build & Other Struct 0 0 430,000 0 735004 Cap Impr New Str Const /Eng Sery 561,586 0 850,467 0 Capital Outlay Total: 2,727,239 0 1,429,710 375,000 Public Works Total: 2,727,239 0 5,036,641 1,900,000 TIF Bridge Street Total: 6,939,956 0 6,829,606 2,155,600 -in 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 458 TIF Vrable 20 Finance Contractual Services 711001 County Auditor Deductions 0 0 0 2,000 Contractual Services Total: 0 0 0 2,000 Finance Total: 0 0 0 2,000 30 Public Works Contractual Services 1,214,276 0 1,422,433 2,000 713004 Other Professional Services 0 0 7,000 0 Contractual Services Total: 0 0 7,000 0 Capital Outlay 735004 Cap Impr New Str Const /Eng Ser 1,214,276 0 1,415,433 0 Capital Outlay Total: 1,214,276 0 1,415,433 0 Public Works Total: 1,214,276 0 1,422,433 0 TIF Vrable Total: 1,214,276 0 1,422,433 2,000 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 459 TIF West Innovation 20 Finance Contractual Services 711001 County Auditor Deductions 0 0 100 100 Contractual Services Total: 0 0 100 100 Finance Total: 0 0 100 100 30 Public Works Capital Outlay 735006 Cap Impr Str Maint Proj 1,620,212 0 706,778 0 Capital Outlay Total: 1,620,212 0 706,778 0 Public Works Total: 1,620,212 0 706,778 0 TIF West Innovation Total: 1,620,212 0 706,878 100 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 460 TIF Ohio University 30 Public Works Capital Outlay 735004 Cap Impr New Str Const /Eng SeN 286,384 0 1,413 0 Capital Outlay Total: 286,384 0 1,413 0 Public Works Total: 286,384 1,413 TIF Ohio University Total: 286,384 0 1,413 6 -37 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 461 TIF Tuller 20 Finance Contractual Services 711001 County Auditor Deductions 0 0 0 5,000 Contractual Services Total: 0 0 0 5,000 Finance Total: 0 0 0 5,000 30 Public Works Contractual Services 337,590 0 8,333,345 5,000 713004 Other Professional Services 329,767 0 143,228 0 Contractual Services Total: 329,767 0 143,228 0 Capital Outlay 735001 Cap Impr Land and Land Impr 0 0 40,000 0 735004 Cap Impr New Str Const /Eng Sery 7,823 0 8,150,117 0 Capital Outlay Total: 7,823 0 8,190,117 0 Public Works Total: 337,590 0 8,333,345 0 TIF Tuller Total: 337,590 0 8,333,345 5,000 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 462 TIF Nestle 20 Finance Contractual Services 711001 County Auditor Deductions 260 0 750 500 Contractual Services Total: 260 0 750 500 Finance Total: 260 0 750 500 TIF Nestle Total: 260 0 750 500 6 -39 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 463 TIF Bridge Park 20 Finance Transfers /Advances 741000 Transfers Expense 0 0 215,140 1,490,300 Transfers /Advances Total: 0 0 215,140 1,490,300 Finance Total: 0 TIF Bridge Park Total: 0 6 -40 0 215,140 1,490,300 0 215,140 1,490,300 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 464 TIF Innovation 20 Finance Contractual Services 711001 County Auditor Deductions 0 0 0 250 Contractual Services Total: Finance Total: TIF Innovation Total: 6 -41 0 0 0 250 0 0 0 250 0 0 0 250 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 465 TIF Riviera 30 Public Works Contractual Services 713004 Other Professional Services 0 0 0 125,000 Contractual Services Total: 0 0 0 125,000 Capital Outlay 735001 Cap Impr Land and Land Impr 0 0 0 200,000 Capital Outlay Total: 0 0 0 200,000 Public Works Total: 0 0 0 325,000 TIF Riviera Total: 0 0 0 325,000 6 -42 CITY OF DUBLIN CAPITAL IMPROVEMENTS PROGRAM 2017 -2021 SUMMARY Administration - Capital Allocations Total - ADMINISTRATION City Facilities - Capital Maintenance City Facilities - Capital Enhancements / New Capital Infrastructure Total - CITY FACILITIES City -Wide Fleet- Capital Maintenance City -Wide Fleet- Capital Enhancements / New Capital Infrastructure Total - CITY -WIDE FLEET Parks - Capital Maintenance Parks - Capital Enhancements / New Capital Infrastructure Total - PARKS Police - Capital Maintenance Police - Capital Enhancements / New Capital Infrastructure Total - POLICE 9,000 0 9,000 9,000 0 9,000 2,080 0 2,080 4,675 1,800 6,475 6,755 1,800 8,555 6,790 0 6,790 660 0 660 7,450 0 7,450 4,185 0 4,185 28,305 18,370 46,675 32,490 18,370 50,860 620 0 620 845 0 845 1,465 0 1,465 Utilities - Sanitary Sewer- Capital Maintenance TOTAL BEYOND TOTAL PROJECT DESCRIPTION 2017 -2021 2021 TO BE Total - UTILITIES - SANITARY SEWER ($000) ($000) BUDGETED SUMMARY Administration - Capital Allocations Total - ADMINISTRATION City Facilities - Capital Maintenance City Facilities - Capital Enhancements / New Capital Infrastructure Total - CITY FACILITIES City -Wide Fleet- Capital Maintenance City -Wide Fleet- Capital Enhancements / New Capital Infrastructure Total - CITY -WIDE FLEET Parks - Capital Maintenance Parks - Capital Enhancements / New Capital Infrastructure Total - PARKS Police - Capital Maintenance Police - Capital Enhancements / New Capital Infrastructure Total - POLICE 9,000 0 9,000 9,000 0 9,000 2,080 0 2,080 4,675 1,800 6,475 6,755 1,800 8,555 6,790 0 6,790 660 0 660 7,450 0 7,450 4,185 0 4,185 28,305 18,370 46,675 32,490 18,370 50,860 620 0 620 845 0 845 1,465 0 1,465 Utilities - Sanitary Sewer- Capital Maintenance 4,725 2,050 6,775 Utilities - Sanitary Sewer- Capital Enhancements / New Capital Infrastructure 13,445 650 14,095 Total - UTILITIES - SANITARY SEWER 18,170 2,700 20,870 Utilities - Stormwater - Capital Maintenance 3,180 685 3,865 Utilities - Stormwater - Capital Enhancements/ New Capital Infrastructure 1,420 310 1,730 Total - UTILITIES - STORMWATER 4,600 995 5,595 Computer Hardware / Software / Fiber- Capital Maintenance 1,600 0 1,600 Computer Hardware / Software / Fiber- Capital Enhancements / New Capital Infrastructure 5,030 0 5,030 Total - COMPUTER HARDWARE / SOFTWARE / FIBER 5,030 0 5,030 Transportation - Bicycle and Pedestrian - Capital Maintenance 2,635 0 2,635 Tmnsportation - Bicycle and Pedestrian - Capital Enhancements/ New Capital Infrastructure 3,210 2,675 5,885 Total - TRANSPORTATION - BICYCLE AND PEDESTRIAN 5,845 2,675 8,520 Transportation - Bridges and Culvert- Capital Maintenance 7,900 135 8,035 Tmnsportation - Bridges and Culvert - Capital Enhan cements/ New Capital Infrastructure 22,750 35,050 57,800 Total - TRANSPORTATION - BRIDGES AND CULVERTS 30,650 35,185 65,835 Transportation - Streets and Parking - Capital Maintenance 35,350 740 36,090 Transportation - Streets and Parking - Capital Enhancements / New Capital Infi 86,600 35,360 121,960 Total - TRANSPORTATION - STREETS AND PARKING 121,950 36,100 158,050 Utilities - Water- Capital Maintenance 525 0 525 Utilities - Water- Capital Enhancements / New Capital Infrastructure 6,930 745 7,675 Total - UTILITIES - WATER 7,455 745 8,200 TOTALS: Capital Maintenance 69,590 3,610 73,200 Capital Allocations 9,000 0 9,000 Capital Enhancements / New Capital Infrastructure 173,870 94,960 268,830 TOTAL PROJECT BUDGET 252,460 98,570 351,030 6 -43 W n O a H z W f W �Z O J w ma of D �+ LL J O� Q V V M ii W n O a H z W f W �Z O J w ma of D �+ LL J O� Q V V 6 -45 W n O a H z W f W �Z O J w ma of D �+ LL J O� Q V V z W 0 a H Z W f i �Zy J 2 ma of D �+ LL J O� Q V V Ifl 0 0 0 0 0 Ifl Ifl Ifl Ifl O� 0 0 0 0 0 Ifl O .i Ifl .i Ifl �D N h .i T S h T N 1D W m N n N � •� b O � N O m O O O O O m O O m O m O O O O O O O N ry O W m M s O n io o io N M M m N W .i 'I 'I Ifl Ifl 0 0 0 0 O Ifl Ifl O O O O O O O O Ifl O N O W T h N O W O O Q p O .y W .y I N "M m h T M � m in 00 N N M in 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 m o 0 0 m o o O m o 0 0 0 0 0 0 0 0 yI p N o in n o o in ,y M S m o n Q N � 00 Oi in in 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O ul N m O m O �D Ifl b O h O � N W Ifl O O O O O O O O O O O O O O O O O yI p N Ifl T O b y ti N in 0 0 0 0 0 0 0 o in 0 0 0 0 0 0 0 0 p yI N m N O W O T yI N m S N N N N in 0 0 0 0 0 in o o in in O in o o in o o O O N N Ifl W Ifl T Q N h y �y o m o o m o v v o �o 0 o m o in o o IfI N w io m m m io m S co m Q Q N m ro �o o w n �D N Ifl N N C Y O 0 N Y 3 N C L C C d v N J C 0 v av+ L m E z J 0 m c O U p- C L d N m O to J W W 7 J E W N d E T" ww D E Z N LL O 0 E Y Vl Y Jo E 'u vvi p w v Y L a S' LL L Lpp i E E �_ 6 yi i O W U 0 O Q C vEi 0 v Z U W d J J �m000< U i0 v W U W v 0_ d C F F 0 mo c4asa�CIO m N N M N M Q N M Q N N M M I N N N N b Q Q OI OI OI 0 0 N M 0 N n Q (7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 U' U' m 6 -47 W 0 a z Z !W L �Z J 2 a cof o �+ LL J O� Q V V W f V LL' F QVi K LL z J f a Q V W z W f V_ a O Ifl O Ifl O Ifl Ifl O O O O O O p O Ifl O Ifl O Ifl Ifl O O O O O O p O O O O O O p 0 0 0 0 0 0 0 O O O O O O p O Ifl O Ifl O Ifl y� O O Ifl O O O y� m m � M 0 0 0 0 0 o p o p N v O C N o U N v K v m 3 m a U U W E N 2 Y C O O y C N K v T V C �i E N W E E 2 T o N Q F O v O v J AN U A m z Q m z W J f Ifl MN N10 o o o o M o N 1 m m m m m m ry Q N m m a a I m m m m 6 -48 W n O a H z W f W �Z O J w ma of D �+ LL J O� Q V V m W n O a H z W f W �Z O J w ma of D �+ LL J O� Q V V N N m 6 -50 W n O a H z W f W �Z O J w ma of D �+ LL J O� Q V V N N m 6 -51 W a H z W f i �Zy J 2 ma of D �+ LL J yO F 6 u u V V Ifl Ifl O O O O Ifl O Ifl O Ifl O Ifl Ifl Ifl W N N in00000in ino oin oin in O m �o n Imo nomm,y N S .yS N.y ry M 0 0 0 0 0 0 in o 0 0 0 0 0 o N o � e w ti 0000000in000inoo p w m io pp N 0 0 0 0 0 0 0 0 0 0 0 0 in o N w pp w in000000000in000 p m io n n in Q N � O 'I O O O O O Ifl O O O O Ifl O O O p Q 0 0 0 0 0 0 0 0 0 0 0 0 0 o p Y N W U N 0 N Oo LL F 0 C O C O C O N N L L L 0 O O K vOi L vOi L vOi L L L O 0 C aL. O U0 d d d d N v vD W W W W v O_ O � v d N O N d W N W N W N W U C CO N M d M L U Y W W K '-' W to a+ N a+ N a+ N a+ N L to N -6 C o Q H a m m m m W 2 m 3 v _ N U LLJ LLJ LLJ LLJ O W_ N > > > >��N W D D O C O N WO 'WO 'WO 'WOU>.K � K O O J Q 0 J J J J J O m,aaaa �J Q3v— 3V � N N J(7Yn2NMei Qei If1 ON �ONM � 0 N�Dbbbb N N N N ei ei ei ei ei ei ei ei ei ei ei ei N 6 -52 W n O a H z W f W �Z O J w ma of D �+ LL J O� Q V V 6 -53 Z J m 0 D LL 0 H V � W V W a F Z W W 0 a f N m V aN=W, a,o-iYa V N N C C W d E J d 6 -54 O Ifl O Ifl O O O O Ifl Ifl O O Ifl O O Ifl O Ifl Ifl Ifl O O Ifl Ifl Ifl T N W m T O W Vml VNl VOl Ll1 Om VOl lc .Ni Ll S M S m If M S n N N N m I m m N Q m m N .i h LI; N O O 0 0 0 0 0 0 Ifl O O O O O O O O O O O O O Ifl O O kq W h N Lrl W kO m N .i N Ifl W .i iD Ifl O T Ifl N O �D Ifl m O Q O Q O �D O Ifl O O Ifl N O O O l Ifl O 0 O 0 Ifl O LO Ifl h Ifl Ifl Ifl O W O Ifl O O Ifl Ifl m O Lr� Lrm m Q m m Q .i y N m m Q h m Ifl m W "k N Q m m m N N O O O O O O O O O O O O O O O O O O O O O O O O O O Ifl O O n tim in w oo v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 in o 0 o in 0 0 0 0 0 m in o in N m w o �o o in m 0 o O in 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8m N O O Ifl N 0 0 0 Q 0 0 0 0 0 0 0 Ifl O O O O Ifl N O LO Ifl .i Ifl N O O O O O Ifl Ifl T G m Ifl kD Ifl Ifl m N m m O O O Ifl O O O O O O O O O O O O Ifl 0 0 0 0 Ifl 0 Ifl 0" N m 1 Q N m o m mono 0 0 0 0 0 o m o m o 0 0 0 0 0 0 0 0 n m m v O n in N N LL N L N O N W m w E a v E L ~ C o E O v LL v v K t N O O E O C r v C S CUOp Ir7 L W L O 0 N U O Y E L U O a U r O V w E� C m U E 3 v L p O L O O C O N v N Q H O U E v NL O p w y U N d c_ W rvLr O W- _ N y C N rCj O CL W Ot Y E N C -p N N N C E O L D O -p O 6- yO C N O C O 09 d C J W ` W U E W U `-� p p_. L C K S a O av+ W C N O N Q Cp v N d O d I K N y W � W Ot Y N N W W K v to J J n Y d O L m Vl (J O m C v N a v C W U D O U i E 0 C v U N U C N� W m X.- N y tnL� C jp 0 O K 'C ti W 2 W v C U U U U O] p_. O] 0 i N NYn y y� vN E 10-0" O O MU O O C C_ C W K �` N 0 0 0 N U W U Z 0 v K K O O U c U K ti N O a N C O D U p_' LL a' K >_ C w m M MD C 10 0 0 tCi C d J> . v a C W J 2$ i0 i0 L 'C W �3Fa Dc L v L 0 :E2mDOdC2C2m C m¢ J N N MN Nei IDQNry� Nni2 ViCQNMLLIfIJf OpLLFID Nb QMNIDbNNIfINNNN1D bIDNIDNNIfIb Q O N N N N O N Ifl Ifl N N N N N N N N N N N N N N N N W W W W W W W W W W W W W W W W W W W W W WW WW 6 -54 � W V W 0 0 a z Z W W Zp J M Co a � f � LJ O w V O Q N 2 n F a 0 � a u V N Q N V 6 -55 W n O a H z W f W �Z O J w ma of D �+ LL J O� Q V V ME 2017 OPERATING BUDGET — CITY OF DUBLIN, OHIO Parkland Acquisition Fund STATEMENT OF FUNCTIONS Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of parkland dedication. These fees are credited to the Parkland Acquisition Fund for the purpose of acquiring recreational facility sites, open space and /or parkland. NOTES AND ADJUSTMENTS: A longstanding goal of City Council has been to preserve parkland, open space and nature features. Beginning in 2001, City Council allocated the City's property tax revenue from its inside millage to the Parkland Acquisition Fund in order to set aside additional funding to meet their goal. In 2007, City Council adjusted the allocation from 100% (1.75 mills) of the inside millage to approximately 54% (.95 mills). The remaining 46% (.80 mills) was allocated to the Capital Improvements Tax Fund. For 2010 and 2011, the millage allocated to the Parkland Acquisition Fund was reduced to 20 percent (.35 mills). City Council has continued to approve this allocation with each year's CIP. Recognizing the benefits and flexibility of allocating more of the City's "inside millage"to the Capital Improvements Tax Fund, Council approved allocating 1.40 mills to the Capital Improvements Tax Fund and .35 mills to the Parkland Acquisition Fund begun in 2010 and has continued to do so each year since. This allocation will be reviewed during the CIP process each year and can be reallocated if Council deems it appropriate. The funding programmed also provides for the City's annual commitment of $385,000 to the Franklin County Metropolitan Park District to provide financial assistance for land acquisition for the Glacier Ridge Metro Park. 2017 is the final year of this payment. The total contribution to Glacier Ridge Metro Park by the City was $7.7 million, paid over the course of a 20 year period. Funding also provides for the annual debt service payments on the debt issued to acquire the land for the expansion of Coffman Park. The final debt service payment for the expansion of Coffman Park will be made in 2020. In recent years, the Parkland Acquisition Fund has been utilized to acquire rights -of -way and /or easements for bikepath connections. Park Acq 6 -57 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department n..d..or 402 Parkland Acquisition 20 Finance Contractual Services 711001 County Auditor Deductions 9,714 10,000 10,000 10,000 Contractual Services Total: 9,714 10,000 10,000 10,000 Capital Outlay 735001 Cap Impr Land and Land Impr 503,977 403,300 723,300 16,100 Capital Outlay Total: 503,977 403,300 723,300 16,100 Transfers /Advances 741000 Transfers Expense 233,445 236,700 236,700 238,900 742000 Advances Expense 400,000 0 0 200,000 Transfers /Advances Total: 633,445 236,700 236,700 438,900 Finance Total: 1,147,136 413,300 970,000 465,000 40 Parks and Recreation Capital Outlay 735001 Cap Impr Land and Land Impr 0 0 0 385,000 Capital Outlay Total: 0 0 0 385,000 Parks and Recreation Total: 0 0 0 385,000 Parkland Acquisition Total: 1,147,136 650,000 970,000 850,000 M V u m 0 .. m Vi A T C CL. Vi 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works/ Water Maintenance STATEMENT OF FUNCTIONS This program is under the joint supervision of the Directors of Street and Utilities Operations and Engineering, who report to the Director of Public Works. This work unit includes planning and design of all new construction and improvements of the water distribution system which is tied to the City of Columbus system under a service contract. The Administration works in cooperation with architects, engineers, consultants, builders, and developers in planning improvements to the Dublin portion of the system. Also included is the hydrant maintenance program. Continue the ongoing hydrant maintenance program utilizing in -house resources. Prepare hydrants for repainting and continue the ongoing maintenance of hydrants. Locate all watch valves. PERSONNEL DATA POSITION TITLE 2016 2017 CURRENT NUMBER ADOPTED Operations Administrator (1) .10 .10 Maintenance Crew Supervisor (2) .30 .30 Senior Civil Engineer (3) .20 .20 Engineering Technician I (4) 0 .5 Engineering Project Inspector (5) 0 .5 Maintenance Worker 1 1 TOTAL 1.60 2.6 PART -TIME /SEASONAL STAFF Seasonal Maintenance Worker 1 1 TOTAL 1 1 NOTES AND ADJUSTMENTS: (1) Ten (10 %) of an Operations Administrator position is allocated to this budget, forty-five (45 %) to the Sewer Fund, and forty-five (45 %) to Street & Utilities Operations. (2) Thirty percent (30 %) of a Maintenance Crew Supervisor position is allocated to this fund. (3) Twenty percent (20 %) of a Senior Civil Engineer position is allocated to the Water Fund, fifty percent (50 %) to the Sewer Fund, and thirty percent (30 %) to Engineering. (4) One Engineering Technician position is allocated fifty percent (50 %) to this budget and fifty percent (50 %) to Engineering in the General Fund. (5) One Engineering Project Inspector is allocated fifty percent (50 %) to this budget and fifty percent (50 %) to Engineering in the General Fund. Water 7 -1 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 610 Water 30 Public Works Street & Utilities Operations Personal Services 701100 Salaries/Wages 81,210 91,910 91,910 90,520 701103 Overtime Wages 4,283 4,500 4,500 5,000 701104 Other Wages 6,539 22,620 22,620 15,000 701201 Employee Benefits 38,570 44,835 44,835 42,245 701204 Uniforms and Clothing 602 1,520 1,520 1,520 702000 Training/Travel 114 500 500 500 Personal Services Total: 131,317 165,885 165,885 154,785 Contractual Services 713005 Misc. Contract. Serv. 0 60,000 100,000 55,000 715001 Communications 0 4,100 3,100 4,100 717005 Utilities- Other Fuel Types 157,600 155,000 178,850 180,000 718002 Hydrant Maint and Repair 42,539 50,600 50,713 50,600 Contractual Services Total: 200,139 269,700 332,663 289,700 Supplies 721002 Operating Supplies 5,871 6,200 6,200 6,200 724003 Equipment Maintenance 86 500 500 500 Supplies Total: 5,957 6,700 6,700 6,700 Capital Outlay 731000 Furniture /Equipment 825 1,000 1,000 1,000 734002 Tools 370 500 500 500 Capital Outlay Total: 1,195 1,500 1,500 1,500 Other Charges and Ex 755000 Refunds 3,780 0 0 0 Other Charges and Ex Total: 3,780 0 0 0 Public Works Total: 342,388 443,785 506,748 452,685 Water Total: 342,388 443,785 506,748 452,685 7 -2 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 610 Water 20 Finance Transfers /Advances 741000 Transfers Expense 0 0 200,000 0 Transfers /Advances Total: 0 0 200,000 0 Debt Service 762001 Principal- Water 185,000 190,000 190,000 195,000 763002 Interest- Water 109,425 106,200 106,200 102,350 Debt Service Total: 294,425 296,200 296,200 297,350 Finance Total: 294,425 296,200 496,200 297,350 Water Total: 294,425 296,200 496,200 297,350 7 -3 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Street & Utilities Operations / Water Maintenance BUDGET SUMMARY: 61030330 • Account 701100 provides funding for full -time staffing reflected in the Personnel Data and Notes and Adjustments as related to the Street & Utilities Operations staff. • Account 701104 provides funding for part- time /seasonal staff. • Account 702000 provides funding for training sessions. • Account 713005 provides funding for flushing and pumping of hydrants completed by the Washington Township Fire Department and contracted emergency repairs. • Account 717005 provides funding for utility costs related to the operation of the water system. • Account 718002 provides funding for replacement fire hydrants, nozzles and other miscellaneous parts. 61090290 . Accounts 762001 and 763002 provide funding for debt service obligations. Water 7 -4 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 610 Water 30 Public Works Engineering Personal Services 701100 Salaries/Wages 16,124 16,755 16,755 84,195 701201 Employee Benefits 6,501 6,875 6,875 62,500 702000 Training/Travel 0 2,400 2,400 3,300 Personal Services Total: 22,626 26,030 26,030 149,995 Contractual Services 713004 Other Professional Services 5,793 7,250 7,250 151,000 713005 Misc. Contract. Serv. 113,545 180,000 220,729 283,000 Contractual Services Total: 119,337 187,250 227,979 434,000 Capital Outlay 735009 Cap Impr Water System Imp 566,057 995,000 1,195,000 1,270,000 Capital Outlay Total: 566,057 995,000 1,195,000 1,270,000 Public Works Total: 708,020 1,208,280 1,449,009 1,853,995 Water Total: 708,020 1,208,280 1,449,009 1,853,995 7 -5 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Engineering / Water Maintenance BUDGET SUMMARY: 61030320 • Account 701100 provides funding for full -time staffing reflected I the Personnel Data as related to the Engineering staff. • Account 702000 provides funding for training sessions. • Account 713004 provides funding to update water modeling city wide; critical infrastructure study /vulnerability assessment; utility extension data gathering with Franklin County Health. • Account 713005 provides funding for water line locates by USIC Locating Services. 61080320 • Account 735009 provides funding for water quality units, waterline replacements and water tower maintenance. Water /Engineering 7 -6 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works/ Sewer Maintenance STATEMENT OF FUNCTIONS This work program is under the joint supervision of the Directors of Street and Utilities Operations and Engineering, who report to the Director of Public Works. This work unit includes planning and design of all new construction, improvements and removal of infiltration and inflow sources. Street and Utilities is responsible for the execution of maintenance on the entire sanitary sewer system, and also conduct inspection of lines and collects data on the system for use by Engineering. Engineering analyzes system data to estimate amounts of extraneous flow to be eliminated, recommends the repair and maintenance, and work program and new construction to be performed. The City staff works in cooperation with homeowners, engineers, consultants, builders, developers, Ohio Environmental Protection Agency, and with the City of Columbus which provides wastewater treatment under a service contract. • To minimize infiltration and inflow in both the public and private portions of the sanitary sewer system. • To complete a warranty inspection on the installation and materials of the previous year's cured in place pipe (CIPP) installations. • To assess condition of subsurface infrastructure underlying streets which are programmed for resurfacing in order that repairs be made as part of the street resurfacing program. • To provide a safe work environment for all employees and ensure the safety of the public. • To maintain /update the computer modeling program for the sewerage system. PERSONNEL DATA POSITION TITLE Director, Street & Utilities Operations (1) Engineering Technician I (2) Engineering Assistant (3) Operations Administrator (4) Maintenance Crew Supervisor (5) Senior Civil Engineer (6) Maintenance Worker TOTAL PART -TIME /SEASONAL STAFF Seasonal Maintenance Worker TOTAL 2016 2017 CURRENT NUMBER ADOPTED 25 .25 0 1 .45 .45 .50 .50 .50 .50 6 6 8.70 8.70 1 1 1 1 NOTES AND ADJUSTMENTS: (1) The Director of Street & Utilities Operations position is allocated twenty -five percent (25 %) to this budget, 25% to Solid Waste, and 50% to Street & Utilities Operations. (2) One Engineering Project Inspector is allocated fifty percent (50 %) to this budget and fifty percent (50 %) to the Water Fund. (3) Engineering Assistant has been reclassified to Engineering Technician I. (4) Forty -five (45 %) of an Operations Administrator position is allocated to this budget, forty-five (45 %) to the Street & Utilities Operations Fund, and ten (10 %) to the Water Fund. (5) The Maintenance Crew Supervisors are allocated to multiple budgets, including the Street & Utilities Operations Fund, Solid Waste, and the Water and Sewer Funds. (6) Twenty percent (20 %) of a Senior Civil Engineer position is allocated to the Water Fund, fifty percent (50 %) to the Sewer Fund, and thirty percent (30 %) to Engineering. Sewer 7 -7 12/05/16 2017 Operating Budget - City of Dublin, Ohio 20,000 20,000 0 146,875 171,000 180,387 2015 2016 2016 2017 2,600 4,400 Actual Budget Revised Budget Department Budget 620 Sewer 30 Public Works Personal Services 701100 Salaries/Wages 460,570 521,545 521,545 435,485 701103 Overtime Wages 22,881 20,000 20,000 25,000 701104 Other Wages 17,635 22,620 22,620 15,000 701201 Employee Benefits 183,703 255,635 255,635 204,625 701204 Uniforms and Clothing 6,433 6,845 6,845 6,845 702000 Training/Travel 5,845 7,310 7,310 7,150 Personal Services Total: Contractual Services 713004 Other Professional Services 713005 Misc. Contract. Serv. 715001 Communications 717001 Rents and Leases Contractual Services Total: Supplies 721001 Office Supplies 721002 Operating Supplies 724001 General Maintenance 724003 Equipment Maintenance Supplies Total: Capital Outlay 731000 Furniture /Equipment 734002 Tools 735008 Cap Impr Sanitary Sewer Imp Capital Outlay Total: Other Charges and Ex 755000 Refunds Other Charges and Ex Total: Public Works Total: Sewer Tota I: 7 -8 697,067 833,955 833,955 694,105 3,750 20,000 20,000 0 146,875 171,000 180,387 191,000 0 2,600 2,600 2,600 4,400 48,000 50,200 1,500 155,025 241,600 253,187 195,100 95 450 450 450 5,212 6,350 6,846 6,350 11,473 13,000 13,246 13,000 14,350 14,000 14,000 14,000 31,130 33,800 34,542 33,800 0 1,000 38,734 1,000 2,268 4,700 6,700 4,700 0 25,000 24,325 450,000 2,268 30,700 69,759 495,700 4,420 0 0 0 4,420 0 0 0 889,910 1,140,055 1,191,443 1,378,705 889,910 1,140,055 1,191,443 1,378,705 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 620 Sewer 20 Finance Transfers /Advances 741000 Transfers Expense 0 0 200,000 0 Transfers /Advances Total: 0 0 200,000 0 Debt Service 761001 Debt Issuance Costs 19,454 0 0 0 762005 Principal- Sewer 1,376,471 1,507,565 1,507,565 1,580,900 763006 Interest- Sewer 293,175 350,240 350,240 253,400 Debt Service Total: 1,689,099 1,857,805 1,857,805 1,834,300 Finance Total: 1,689,099 1,857,805 2,057,805 1,834,300 Sewer Total: 1,689,099 1,857,805 2,057,805 1,834,300 7 -9 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Street & Utilities Operations / Sewer Maintenance BUDGET SUMMARY: 62030330 • Account 701100 provides funding for staffing reflected in the Personnel Data and Notes and Adjustments as related to the Streets & Utilities Operations staff. • Account 702000 includes funding for the training of personnel in accordance with Occupational Safety and Health Administration (OSHA) requirements and other necessary training including but not limited to: Confined space entry, respirator, PACP certifications, flow meters, advanced pipe cleaning, Flexidata software training and the Ohio Certified Public Manager Program. • Account 713005 includes funding for pump station inspection and maintenance contract, Delaware County Engineering Fund, and contracted sanitary sewer repairs. • Account 715001 provides funding for the cost of phone lines to pump stations. • Account 721002 is funding for supplies necessary for doing in -house sewer cleaning and repairs. • Account 724001 provides funding for the repair and maintenance of the sewer system including grades rings, and ground rims /covers. • Account 724003 includes funding to maintain and repair sewer equipment. 62080330 Account 734002 provides funding for the replacement of miscellaneous tools. 62090290 Accounts 762005 and 763006 provide funding for debt service obligations related to the Upper Scioto West Branch Interceptor, sanitary sewer relining, and debt for sanitary sewer lining and repairs. Sewer 7 -10 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 620 Sewer 30 Public Works Engineering Personal Services 701100 Salaries/Wages 94,915 107,765 107,765 111,195 701103 Overtime Wages 0 500 500 500 701105 Short Term Disability 10,607 0 0 0 701201 Employee Benefits 46,300 52,725 52,725 53,360 701204 Uniforms and Clothing 0 400 400 400 702000 Training/Travel 720 4,050 4,050 2,500 Personal Services Total: 152,542 165,440 165,440 167,955 Contractual Services 713004 Other Professional Services 37,497 125,000 211,723 228,400 713005 Misc. Contract. Serv. 0 0 0 120,000 Contractual Services Total: 37,497 125,000 211,723 348,400 Supplies 721002 Operating Supplies 33 700 700 700 Supplies Total: 33 700 700 700 Capital Outlay 735008 Cap Impr Sanitary Sewer Imp 2,195,561 460,000 837,351 200,000 Capital Outlay Total: 2,195,561 460,000 837,351 200,000 Public Works Total: 2,385,632 751,140 1,215,214 717,055 Sewer Total: 2,385,632 751,140 1,215,214 717,055 7-11 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Public Works / Engineering / Sewer Maintenance BUDGET SUMMARY: 62030320 • Account 701100 provides funding for staffing reflected in the Personnel Data and Notes and Adjustments as related to Engineering staff. • Account 702000 provides funding for Inspector training and educational requirements for the Senior Civil Engineer. • Account 713004 provides funding for the master plan maintenance of existing lift station, flow monitoring program, and development of a maintenance program model, and utility extension data gathering with Franklin County. 62080320 • Account 735008 provides for capital improvement projects approved in the 2017 -2021 Capital Improvements Program. Sewer /Engineering 7 -12 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Merchandising Fund STATMENT OF FUNCTIONS Ordinance 11 -93 authorized the establishment of the Merchandising Fund. Dublin merchandise is available for resale. The revenue from the sale of the merchandise is used to purchase merchandise, as the intent of the merchandising campaign is to be self- supporting. Merch 7 -13 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 630 Merchandising 10 City Manager Community Relations Contractual Services 713005 Misc. Contract. Serv. 49 0 260 300 Contractual Services Total: 49 0 260 300 Supplies 721002 Operating Supplies 5,641 5,000 4,740 6,000 Supplies Total: 5,641 5,000 4,740 6,000 City Manager Total: 5,690 5,000 5,000 6,300 Merchandising Total: 5,690 5,000 5,000 6,300 7 -14 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Merchandising Fund BUDGET SUMMARY: 63010130 Account 721002 provides funding to buy merchandise for resale. Merch 7 -15 12/05/16 THIS PAGE LEFT SLAW IMEMIGHALLV City of I blin OHIO, USA J -16 a n m T C 3 a Vi 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Internal Service / Employee Benefits Self- Insurance STATEMENT OF FUNCTIONS The Employee Benefits Self- Insurance Fund has been established to account for monies received from other funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self- Insurance Fund makes payments for services provided to employees (claims), the third party administrator(s) and for stop -loss coverage. The budgeted amounts are based on the expected dollar value of claims that would be paid under the plan, third party administrator fees, and the premium for stop -loss insurance. 'Premiums" are charged to benefit Object accounts based on the estimated cost of coverage. In 2017 funds have been programmed for all non -union personnel and all union personnel, including the United Steelworkers of America, the Fraternal Order of Police - Capital City Lodge No. 9, and the Fraternal Order of Police — Ohio Labor Council to participate in the City -wide Consumer Driven Health Plan with Health Savings Object accounts and Healthy By Choice Plus (HBC Plus) Program. The Employee Benefits Self- Insurance Fund will continue the wellness benefit and the child care Flexible Spending Object account benefit for all full -time employees who participate in HBC Plus. The City -wide health plan includes an optional Health Savings Object account (HSA) or Health Reimbursement Object account (HRA) and will include three funding levels to match the three HSA employer contribution levels for a single employee, an employee who has a Family, but no spouse and an employee with family including a spouse. PERSONNEL DATA 2016 2017 POSITION TITLE CURRENT NUMBER ADOPTED Benefits Administrator (1) .75 .75 Human Resources (Wellness) Coordinator (2) .5 .5 TOTAL 1.25 1.25 NOTES AND ADJUSTMENTS: The annual funding level for 2017 for all employee groups is as follows: Single $ 10,400 Family $ 23,920 In order to ensure the proper level of reserves, the funding level has been increased for 2017 by approximately 2.03% for single coverage and 3.63% for family coverage. These increases are based on projections from United Health Care for the upcoming benefit year. (1) The Benefits Administrator position is funded seventy -five percent (75 %) from this budget and twenty -five percent (25 %) from the Human Resources budget in the General Fund. (2) The Human Resources Coordinator (Wellness) position is funded fifty percent (50 %) from this budget and fifty percent (50 %) from the Human Resources budget in the General Fund. Int Sery 8 -1 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 701 Self Insurance - Employee Benefits 10 City Manager Human Resources Personal Services 701100 Salaries/Wages 65,827 102,470 43,881 87,400 701101 Full Time Salaries /Wages 0 0 58,589 0 701103 Overtime Wages 190 0 0 0 701105 Short Term Disability 5,870 0 0 0 701201 Employee Benefits 20,776 45,690 45,690 42,330 702000 Training/Travel 60 5,000 5,000 5,000 Personal Services Total: 92,723 153,160 153,160 134,730 Contractual Services 713005 Misc. Contract. Serv. 112,882 153,300 160,531 167,190 714003 Third Party Administrator 302,777 297,130 297,283 253,000 714005 Medical Dental Rx Vision 3,658,117 4,621,285 4,632,285 5,424,855 714008 Stop Loss Coverage 661,116 742,095 742,095 875,000 714010 Employer HSA Contribution 1,025,700 1,107,935 1,107,935 1,175,000 Contractual Services Total: 5,760,593 6,921,745 6,940,129 7,895,045 Transfers /Advances 742000 Advances Expense 450,000 0 0 0 Transfers /Advances Total: 450,000 0 0 0 City Manager Total: 6,303,316 7,074,905 7,093,289 8,029,775 Self Insurance - Employee Bens Total: 6,303,316 7,074,905 7,093,289 8,029,775 8 -2 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Internal Service/ Employee Benefits Self Insurance BUDGET SUMMARY: 70110120 • Account 701100 provides funding for staffing reflected in the Personnel Data and Notes and Adjustments. • Account 702000 provides funding for annual conferences. • Account 713005 includes funding for the City's comprehensive wellness benefit. Funding is included for continuation of the on -site screenings and various educational classes and programs. Also funded is continuation of professional benefits consultation, continuation of return on investment analysis, and further review of plan design. • Account 714003 reflects funding for third -party administration fees from United Health Care (UHC), Envision Rx and EBMC, the administrator of the City's flexible spending programs and vision services benefit. Also included is third -party administration for the short -term disability program. • Account 714005 includes funding for the all medical, dental, pharmacy and vision claims. • Account 714008 provides funding for a stop -loss insurance policy to protect the City against catastrophic or extraordinarily high cost claims. • Account 714010 provides funding for the employer contributions (funded at 100 %) for HSA contribution. Int Sery 8 -3 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Human Resources PERFORMANCE MEASURES: Dublin's Healthy by Choice Wellness Program is a driving factor in keeping healthcare costs low and steady over the years. In 2015 the city had a 98.3% participation rate with our wellness program. Out of 355 employees on the Citys health insurance plan 349 participated in wellness activities such as health screenings, preventive care exams, over 30 Healthy by Choice classes, small group fitness programs, yoga, employee Olympics, and much more. The increased participation and awareness of a healthy lifestyle resulted in 55% of our members at low risk. Low risk is anyone who has zero to two risk factors such as blood pressure, stress, or smoking. The City's continued focus on wellness and preventive care led to a decrease in inpatient admissions which saved the health plan $1,284,112 in 2015. Several major clinical diagnosis such as cancer, circulatory, and respiratory also had significant decreases in cost to the health plan. City of Dublin's preventive care utilization is above the industry norm in all categories and have increased over the prior year in most categories. 100 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Preventive Care Utilization M Colon Cancer Cervical Cancer Breast Cancer Cholesterol Wellness Exam Screening Screening Screening Screening ■UHCNorm 02014 02015 Employee and spouse engagement in the Healthy by Choice wellness program has had a significant positive impact on the City's claim's cost. The continued focus on preventive care and education will increase our trend of healthy members and at least maintain, if not improve, overall claims costs. Int Sery 8 -4 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Internal Service/ Workers' Compensation Fund STATEMENT OF FUNCTIONS The Workers' Compensation Fund has been established to cover the costs associated with the City's Workers' Compensation coverage under a self- insurance plan. Funds are transferred from the General Fund to cover premiums, claims, and third party administration fees associated with the City's Workers' Compensation coverage. NOTES AND ADJUSTMENTS: This budget reflects estimated costs for the Citys Self- Insurance Workers' Compensation coverage which includes expected medical expenses and compensation associated with work - related injuries and illnesses from January 1, 2017 - December 31, 2017. This budget also reflects estimated fees for excess workers' compensation insurance coverage and volunteer insurance coverage. Int Sery 8 -5 12/05/16 2017 Operating Budget - City of Dublin, Ohio Contractual Services Total: 156,995 268,950 278,950 279,450 City Manager Total: 2015 2016 2016 2017 Actual Budget Revised Budget Department Self Insurance - Workers' Comp Total: 156,995 268,950 278,950 Budget 703 Self Insurance - Workers' Comp 10 City Manager Human Services Contractual Services 713005 Misc. Contract. Serv. 4,256 6,000 6,000 6,000 714003 Third Party Administrator 14,527 46,650 46,650 46,650 714007 Other Claims 66,564 130,500 140,500 138,000 714008 Stop Loss Coverage 71,648 85,800 85,800 88,800 Contractual Services Total: 156,995 268,950 278,950 279,450 City Manager Total: 156,995 268,950 278,950 279,450 Self Insurance - Workers' Comp Total: 156,995 268,950 278,950 279,450 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Internal Service/ Workers' Compensation Fund BUDGET SUMMARY: 70310120 • Object account 713005 provides funds for investigation of fraudulent claims. • Object account 714003 includes the administrative fee for the self- funded program, independent medical evaluations of injured employees, and administrative fees for the state tail fund. • Object account 714007 funds medical and indemnity reserves for prior year claims, and estimated 2017 claims. • Object account 714008 includes the required payment to the state guarantee fund and the state fee for a self- insured plan. Also included are the excess coverage premium and volunteer coverage premium. Int Sery 8 -7 12/05/16 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Human Resources PERFORMANCE MEASURES: 1) Percent Change in the Number of Worker's Compensation Claims Filed (including annual costs) *As of 912012016 The City collects this information to perform cost comparisons of Self Insured Workers' Compensation system vs. traditional State Funded system costs. This information is also useful in projecting future costs, benchmarking with similar Cities /Municipal operations, City Safety Committee discussion topics and identification of future safety training needs. Annual Self- Insurance Cost Savings FY 2010 -2016 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 $797 2010 2011 2012 2013 2014 2015 2016 The reason for the drop in cost savings in 2011 is because the Bureau of Worker's Compensation (BWC) issued a rebate to all "State Funded" BWC programs. Dublin's rebate would have been approximately $342,658 that year. Int Sery 8 -8 12/05/16 FY2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY2015 FY2016* # of Worker's 31 Compensation 35 30 25 29 22 24 17 Claims Total Self Insured Cost $186,951 $161,871 $190,975 $230,135 $223,022 $200,042 $157,981 $128,801 Percent Change in (22 %) (18 %) 19% 20% (4%) (10 %) (21 %) 18% Insured Cost *As of 912012016 The City collects this information to perform cost comparisons of Self Insured Workers' Compensation system vs. traditional State Funded system costs. This information is also useful in projecting future costs, benchmarking with similar Cities /Municipal operations, City Safety Committee discussion topics and identification of future safety training needs. Annual Self- Insurance Cost Savings FY 2010 -2016 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 $797 2010 2011 2012 2013 2014 2015 2016 The reason for the drop in cost savings in 2011 is because the Bureau of Worker's Compensation (BWC) issued a rebate to all "State Funded" BWC programs. Dublin's rebate would have been approximately $342,658 that year. Int Sery 8 -8 12/05/16 T a n n a I T C 3 a Vi 2017 OPERATING BUDGET - CITY OF DUBLIN, OHIO Fiduciary Funds These funds reflect the cost of reimbursing developers for the cost of installing certain public improvements (water & sewer reimbursement) and for refunding permit bonding fees deposited with the City to ensure completion of a project. A specific agency fund has been established for the collection of taxes on behalf of the Dublin Convention & Visitors Bureau, the tracking of unclaimed funds, the collection and distribution of a building surcharge mandated by State law, and for the agency fund to track the revenue and expenditures of the Central Ohio Interoperable Radio System ( COIRS) originally established between the City of Dublin, the City of Worthington and Delaware County, with the City of Hilliard joining COIRS beginning in 2014. NOTES AND ADJUSTMENTS: Agency 9 -1 12/05/16 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 803 Unclaimed Monies 20 Finance Other Charges and Ex 755002 Refunds- Gen. Unclaim. Chk 884 795 795 250 755004 Refunds- Unclaim. Inc. Tax 23,473 25,000 25,000 20,000 Other Charges and Ex Total: 24,357 25,795 25,795 20,250 Finance Total: 24,357 25,795 25,795 20,250 Unclaimed Monies Total: 24,357 25,795 25,795 20,250 804 Convention and Visitors Bureau Commercial 3% 755008 Refunds- Park /CRC Deposits 20 Finance Refunds - Theater Admission 755012 Refunds- Other Charges and Ex 755013 Refunds- Hydrant Permit 755014 751008 Dubl Conv and Vis Bureau 727,332 765,000 765,000 1,133,000 Other Charges and Ex Total: 727,332 765,000 765,000 1,133,000 Finance Total: 727,332 765,000 765,000 1,133,000 Convention and Visitors Bureau Total: 727,332 765,000 765,000 1,133,000 805 Agency 20 Finance Contractual Services 711004 Sewer Tap Paybacks 583,455 420,000 725,500 800,000 Contractual Services Total: 57,000 Other Charges and Ex 329,750 755000 Refunds 200,000 755005 Refunds- Conditional Occup 755006 Refunds- Residential 1% 755007 Refunds- Commercial 3% 755008 Refunds- Park /CRC Deposits 755010 Refunds - Theater Admission 755012 Refunds- Washington Twp. 755013 Refunds- Hydrant Permit 755014 Refunds- School Programs 755015 Refunds- Vendor Bonds Other Charges and Ex Total: 583,455 420,000 725,500 800,000 56,340 57,000 39,000 800 329,750 250,000 250,000 200,000 2,522 4,500 7,791 4,200 14,148 5,000 36,781 35,000 71,155 55,000 55,000 60,000 3,420 2,500 2,500 30,000 8,820 7,500 10,500 12,000 0 0 500 300 19,649 0 10,000 12,000 1,500 1,500 1,500 0 507,304 383,000 413,572 354,300 Finance Total: 9_2 1,090,759 803,000 1,139,072 1,154,300 2017 Operating Budget - City of Dublin, Ohio 2015 2016 2016 2017 Actual Budget Revised Budget Department Budget 805 Agency Agency Total: 1,090,759 803,000 1,139,072 1,154,300 807 C.O.I.R.S. 20 Finance 802,399 507,400 702,549 262,500 Contractual Services 713001 Accounting /Auditing Services 0 0 0 4,500 713002 Legal Services 13,939 6,000 23,800 8,000 713004 Other Professional Services 772,735 34,500 217,415 34,500 714001 Insurance and Bonding 7,736 12,000 9,200 11,000 717005 Utilities- Other Fuel Types 3,318 6,500 7,734 7,500 Contractual Services Total: 797,728 59,000 258,149 65,500 Supplies 724003 Equipment Maintenance 4,671 177,900 177,900 197,000 Supplies Total: 4,671 177,900 177,900 197,000 Other Charges and Ex 755000 Refunds 0 270,500 266,500 0 Other Charges and Ex Total: 0 270,500 266,500 0 Finance Total: 802,399 507,400 702,549 262,500 C.O.I.R.S. Total: 802,399 507,400 702,549 262,500 9 -3 THIS PAGE LEFT SLAW IMEMIGHALLV Clty Of I blin OHIO, USA 9 -4 0 0 Vi Vi d 4 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO GLOSSARY OF TERMS While not inclusive, this glossary is provided to assist the reader with definitions of some unfamiliar terms used in the budget document Accrual Basis — a basis of accounting in which transactions are recognized at the time they are incurred or obligated, rather then when cash is received or spent. Agency Fund - a type of fiduciary (trust) fund used to account for assets held by the City as an agent for individuals, other governments and /or other funds. Appropriation — authorization from the legislative authority (City Council) to expend funds for a specific purpose or category of purposes. Appropriations are for the current fiscal year and lapse at the end of the fiscal year if not obligated for a specific purpose. Balanced Budget — occurs when planned expenditures equal anticipated revenues. Bond — a written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future called the maturity date(s), together with the periodic interest at a specified rate. Note: The difference between a note and a bond is that the latter runs for a longer period of time and requires greater legal formality. Bond Rating — a measure of the City's credit - worthiness determined by established outside agencies by reviewing the City's financial viability and practices. A high bond rating results in favorable interest rates when the City borrows funding for long term capital projects. 10 -1 Budget — the financial operating plan for a given time period which provides estimates of expenditures and revenues for that time period and outlines the assumptions under which those estimates were made. Budget Amendment — a formal change of budgeted appropriations requiring legislative approval. Budget Calendar — the schedule of key dates that are followed in the preparation and adoption of the budget. Budgetary Basis — the basis under which the budget estimates are made. Capital Asset (as defined by the City of Dublin) — tangible property, obtained or controlled as a result of past transactions, events or circumstances, which will benefit the City for a period of more than one (1) year and has a cost or dollar value of $1,000 or more. Capital Outlay — a category of expenditures that includes items greater than a certain value and /or expected to last for greater than a specified time period. Capital Improvements Program (CIP) — issued separately on an annual basis, but in coordination with the operating budget document, the CIP is the five -year plan for infrastructure and other long term investments such as roadways, technology, vehicles, parks, etc. Capital Improvements Tax Fund - represents the 25% of the local income tax collected for the purpose of funding capital improvements. Capital Projects Fund - used to account for the financial resources to be used for the acquisition or construction of major capital facilities other than those financed by Proprietary Funds and Trust Funds. 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO GLOSSARY OF TERMS Capital Project — a major construction, acquisition, or renovation activity that adds value to or significantly increases the useful life of the government's physical assets. Cash basis — a basis of accounting or budgeting in which transactions are recognized only when cash is increased or decreased. Cemetery Fund - a fund provided to account for revenue received from the sale of cemetery lots and interment fees. Expenditures are restricted to the maintenance of the City's cemeteries. Cemetery Perpetual Care Fund - established in order to set aside funds so that when all the City's cemetery burial lots are sold, funds remain to properly maintain all cemetery lots in perpetuity. City Charter — a document ratified by a vote of the people that outlines the guidelines and policies under which a city will operate. COIRS - Central Ohio Interoperable Radio System (COIRS) originally established between the City of Dublin, the City of Worthington and Delaware County. The City of Dublin merged their four channel trunked radio system with the City of Worthington's three channel conventional radio system and interconnected with the Motorola P25 master site located in Delaware County. Council- Manager form of government — the form of government in which an elected City Council hires a professional city manager to serve as the chief administrative official for the City, as opposed to an elected mayor. Contingency — a budgeted reserve set aside for emergencies or unforeseen expenditures not otherwise included within the budget. 10 -2 Cost of Services Study — study conducted each year to determine the fees to be charged for various programs and services throughout the City. This study is a comprehensive review of the allocation of City costs to all City programs to ensure that fees charged accurately reflect the costs associated with provision of that service or program. Debt Service — payment of principal and interest on borrowed funds according to a predetermined schedule. Debt Service Fund — used to account for resources set aside to fund debt service and actual principal and interest payments. DEC - The Dublin Entrepreneurial Center (DEC) was launched in March 2009 as a partnership between the City of Dublin and TechColumbus. The DEC is located at 565 Metro Place South and provides services and promotes an environment for potential entrepreneurial and technology development resulting in more new businesses and job creation in Dublin and the Columbus region. Dublin Convention and Visitors Bureau Fund - accounts for 25% of the tax imposed on establishments that provides sleeping accommodations for transient guests and is due to the Dublin Visitors and Convention Bureaus as required by state law. Employee Benefits Self- Insurance Fund — includes monies received from other funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self- Insurance Fund may make payments for service provided to employees, for reimbursements to employees who have paid providers, to third party administrators for claim payment or administration, for stop -loss coverage, or any other similar purposes. 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO GLOSSARY OF TERMS Encumbrance — the commitment of appropriated funds to purchase an item or service; to encumber funds means to commit them for a specified future expenditure. Enforcement and Education Fund - provided to account for revenue received from penalties assessed in accordance with violations involving Section 4511.19, Ohio Revised Code. Expenditures are restricted to educating the public of laws governing the operation of a motor vehicle while under the influence of alcohol and other information relating to the operation of a motor vehicle and the consumption of alcoholic beverages. Enterprise Fund - used to account for operations that are financed and operated in a manner similar to private business enterprises - where the intent is the costs of providing goods or services to the public on a continuing basis be financed or recovered primarily through user charges. Expenditure — the payment for goods or services; in a cash — based budget such as the City of Dublin's, expenditures are recognized only when the cash payment for the cost of goods received or services rendered is made. Fiduciary Fund — any fund held in a fiduciary capacity, ordinarily as agent or trustee. Also called Trust and Agency Funds. Fiscal Year — the twelve -month period designated as the operating year for accounting and budget purposes; in the case of the City of Dublin, January 1 — December 31, or calendar year. Full — Time Equivalent (FTE) — represents an employee working a standard 40 -hour workweek, or its equal in terms of hours comprised of more than one employee. 10 -3 Fund — the basis on which the governmental accounting system is organized; an independent financial and accounting entity with a self - balancing set of accounts in which transactions relating to resources, expenditures, assets and liabilities are recorded. Funds are established to account for the use of restricted revenue sources and to carry on specific activities. Fund Balance — amounts shown as fund balance represent monies which remain unspent after all budgeted expenditures have been made. General Fund — the general operating fund used to fund public services used to account for all financial resources except those required to be accounted for in another fund. General Obligation Debt — debt backed by the full faith, credit and taxing power of a government. General Obligation Debt Service Fund — accounts for the accumulation of resources and payment of general obligation bond principal and interest from governmental resources. Governmental Accounting Standards Board (GASB) — the independent agency established under the Financial Accounting Foundation in 1984 as the official body designated to set accounting and financial reporting standards for state and local governments. Governmental Funds — a generic classification used by the GASB to refer to all funds other than proprietary and fiduciary funds. The General Fund, special revenue funds, capital project funds, and debt service funds are types of funds referred to as "governmental funds." 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO GLOSSARY OF TERMS Grant — a contribution by a government or other entity to support a particular function. Home Rule — the term used to describe the powers of municipal corporations operating under a charter which provides for or authorizes a method of procedure in the passage and publication of legislation, the making of improvements, and the levying of assessments differing from the method prescribed by general law, may pass and publish such legislation, make such improvements, and levy such assessments under the general law or in accordance with the procedure provided for or authorized by its charter. Hotel Motel Tax Fund — fund into which taxes derived from hotel room stays (bed taxes) are deposited; this fund accounts for 75% of the tax imposed on establishments that provide sleeping accommodations for transient guests. Expenditures are restricted to the advancement of cultural development, beautification of public property, improvement of the historic district and any other project or expenditure which would enhance the City's appeal to visitors and tourists. ICF - The Intelligent Community Forum (ICF), a New York -based think tank dedicated to studying the use of information and communications technology to create the community of the 21st Century. The Intelligent Community Lifetime Achievement Award is given by ICF's founders to those who quietly and tirelessly dedicate their careers to improving their communities in ways that exemplify the global Intelligent Community movement. Income Tax Revenue Sharing Fund — fund into which income taxes to be shared with Dublin City Schools in conjunction with certain economic development 10 -4 agreements are deposited for payment to the schools. Infrastructure — the physical assets of a government, including but not limited to public buildings, streets, curbs and traffic control devices, water and sewer facilities, and parks and public lands. Internal Service Fund - used to account for the financing of goods or services provided by one department or agency of the City to other departments or agencies on a cost - reimbursement basis. Charges are intended only to recoup the total cost of such services. Lapse of Appropriation — the expiration of appropriation authority at the end of the fiscal year if it is neither expended nor encumbered for a specific purpose. Law Enforcement Trust Fund - accounts for all cash or cash proceeds that are a result of contraband property seizures and forfeitures of property. Major Funds - Many local governments manage and account for their financial activities in a limited number of funds -- designated as major funds as recommended by the GASB. Mandatory Drug Fine Fund - includes revenue from mandatory fines imposed for drug offense convictions in accordance with Section 2925.03, Ohio Revised Code. Expenditures are restricted to law enforcement efforts pertaining to drug offenses. Mayor's Court Computer Fund — represents an additional fee collected for computerization of the Mayor's Court in accordance with Ohio Revised Code Section 1901.261. Merchandising Fund - fund for receipts from sales of Dublin- related merchandise and related costs. 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO GLOSSARY OF TERMS NECC - the Northwest Emergency Communications Center ( NRECC) is the primary public safety dispatch center for the City of Dublin, City of Hilliard, Washington Township and Norwich Township. Located inside the Dublin Justice Center, NRECC was formed in October 2013 when Dublin began providing dispatching services for Norwich Township Fire and became the primary 9 -1 -1 answering point for all of Hilliard. Dispatching for Hilliard Police started in January of 2014. Operating Expenditure — costs of personnel, materials, services and equipment required for a City unit to function. Operating Revenue — income received by the government to pay for ongoing operations, including items such as taxes, fees for services, investment earnings, grant revenues, etc. Operating Transfer — an amount moved from one fund to another to support the funding of services in the recipient fund. Parkland Acquisition Fund — created to account for property taxes and development fees collected for the purpose of funding acquisition of recreational facility sites, open space, and /or parkland. PCI - The Pavement Condition Index (PCI) provides a numerical rating for the condition of road segments within the road network, where 0 is the worst possible condition and 100 is the best. Performance Measurements — any systematic attempt to learn how responsive a government's services are to the needs of the residents through use of standards, workload indicators, etc. Permissive Tax Fund - accounts for permissive tax fees received in addition to 10 -5 the motor vehicle license tax. Expenditures are restricted to construction or permanent improvements of the streets and state highways within the City. Personal Services — a category of expenditures that represents the amounts paid for all costs associated with personnel, including wages and benefits paid by the City. Policy — a guiding principal which defines the underlying rules which will direct decision - making processes. Program — a group of related activities intended to accomplish a specific objective. Recreation Fund - created to account for revenues and expenditures for parks and recreation programs and activities, including the Community Recreation Center. Reserve — funds set aside that are earmarked for a specific future use. Revenue — sources of income received during a fiscal year, operating transfers from other funds, and other financing sources such as the proceeds derived from the sale of fixed assets. Safety Fund - accounts for revenues and expenditures for the operations of the City's Police Department. Major revenue sources are property taxes and subsidies from the General Fund. Service Payment — payment made in lieu of real estate taxes for purposes of retiring debt for improvements in a designated tax - increment financing (TIF) district. Sewer Fund - provided to account for capacity charges for connecting into the sewer system and the costs associated with the maintenance and repair of the City's sewer lines. 2017 OPERATING BUDGET— CITY OF DUBLIN, OHIO GLOSSARY OF TERMS Special Assessment Debt — debt issued for a specified purpose and based on collection of taxes levied against a pre- determined set of properties for that purpose. Special Assessment Debt Service Fund - provided to account for the accumulation of resources and payment of special assessment bond principal and interest from special assessment levies with governmental commitment. Special Revenue Fund - used to account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects) that are legally restricted to expenditures for specified purposes. State Highway Improvement Fund - provided to account for the allocation of revenues derived from motor vehicle license fees and gasoline taxes. Expenditures are restricted by state law to maintenance and repair of state highways within the City. Street Maintenance and Repair Fund - provided to account for the allocation of revenues derived from motor vehicle license fees and gasoline taxes. Expenditures are restricted by state law to maintenance and repair of streets within the City. Swimming Pool Fund- includes revenues and expenditures for outdoor swimming pool programs and activities at both outdoor facilities, excluding the capital cost of the swimming pool. Tax - increment financing (TIF) - A method used for funding public improvements whereby real estate tax revenue increases resulting from those improvements are directed toward paying for those improvements. 10 -6 Transfers — An appropriation to or from another fund. A transfer is the movement of money from one fund to another to wholly or partially support the functions of the receiving fund. Unencumbered Balance — the remaining balance within a fund that is not obligated for any other purpose. User Fee (or charge) — the payment of a fee for direct receipt of a public service by the party who benefits from the service. Water Fund - provided to account for the collection of a user surcharge, permit fees and the costs associated with the maintenance and repair of the City's water lines. Workers' Compensation Self - Insurance Fund — fund for the accumulation of funds to provide for payment of claims and other costs associated with the City's self- insured workers compensation program.