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31-07 ResolutionRECORD OF RESOLUTIONS Resolution No. No Passed , 20 31-07 A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE 2007 STREET MAINTENANCE PROGRAM 1 CJ WHEREAS, formal advertising and competitive bidding procedures have been conducted pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the Dublin Code for the 2007 Street Maintenance Program; and WHEREAS, Council has determined that the bid submitted by Strawser Paving Company, Inc. in the amount of $2,039,397.67 constitutes the lowest and best bid. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, ~ of the elected members concurring: Section 1. That the bid submitted by Strawser Paving Company, Inc. in the total amount of $2,039,397.67 is hereby accepted. Section 2. That the City Manager is hereby authorized to enter into contracts with Strawser Paving Company, Inc. for performance and completion of the 2007 Street Maintenance Program pursuant to the Advertisement, Proposal and Contract Documents for said project on file in the office of the City Engineer. Section 3. That this Resolution shall take effect and be in force on the earliest date permitted by law. Passed this~i /S~' day of , 2007 Mayor -Presiding Officer Attest: Clerk of Council 1 Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 Phone: 614-410-4400 • Fax: 614-410-4490 CITY ~F DUBLIN To: Members of Dublin City Council From: Jane S. Brautigam, City Manager Initiated by: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer Date: May 17, 2007 Memo Re: Resolution 31-07 - 2Q07 Street Maintenance Program Bid Acceptance Summary On May 17, 2007 five (5} bids were received, publicly opened and read for the 2007 Street Maintenance Program. Staff has reviewed all bids. The Engineer's estimate was $2,400,000.00. The Strawser Paving Company, Inc. submitted the lowest and best bid of $2,039,397.67. A summary of the bids is listed below: Bidder Bid as Read Bid as Read Corrected Bid Over (+) or Under (-) Engineer's Estimate Strawser Paving Company $2,039,397.67 -15.0 - Kokosing Construction $2,125,884.83 -11.4 - Shelly Company $2,301,835.00 -4.1 $2,303,941.56 Shelly & Sands, Inc. $2,353,600.01 -1.9 - Decker Construction $2,461,751.12 2.6 - Categ_orX Annual Street Maintenance Annual Road Side Improvement Annual Bikeway Maintenance Bikeway Connections/Additions Total: 2007 Budget $2,347,000.00 $85,000.00 $40,000.00 $30,000.00 Bid Amount $1,911,397.67 $25,000 $18,000 $85,000 $2,039,397.67 The program this year includes resurfacing on several streets throughout the City. Attached is a City map highlighting the streets to be improved in red. Streets to be improved are: Muirfield Drive -Brand Road to Carnoustie Drive Dublin Road - Killilea Drive to Glick Road Riverside Drive -Dale Drive to Stratford Avenue Donegal Cliffs Drive with Chatham Court Dunleary Drive with Wicklow Court Wellston Court with Baythorn Court and Ashgate Court Tullymore Drive - Muirfield Drive to Angeles Drive Resolution 31-07 - 2007 Street Maintenance Program May 17, 2007 Page 2 Old Avery Road Eiterman Road/Trafalgar Lane intersection Park Center Circle Karrer Place Riverside Drive/S.R. 161 intersection resurfacing A copy of the 2007 Street Maintenance Program construction drawings has been placed in the Council Planning Room for your review. We will be constructing four bikepath connections: Riverside Drive -from Tuller Road to Emerald Pkwy (700'); Shier Rings Road -east of Eiterman Road to Baronscourt Way (800'); Post Road -west of Holt Road (400' ); and Tuller Ridge Drive -near the Greystone Mews development (200'). The intersection of Riverside Drive and S.R. 161 will be milled 1-1/2 inches and resurfaced. The Ohio Department of Transportation (ODOT) has been coordinating with Dublin on the resurfacing of Dublin Road (S.R. 745) for several years. ODOT is schedule to overlay Dublin Road 1-1/2 inches from Killilea Drive to Glick Road and to mill/overlay Dublin Road 1-1/2 inches from the library to Killilea Drive. The rumble strips near the library will be removed with the resurfacing work. ODOT work is scheduled to begin after July 13 and finish no later than October. The Dublin Road work by ODOT is part of a larger Dublin Road ODOT resurfacing project from the library to S.R. 42. Staff has thoroughly reviewed the Strawser Paving Company, Inc. bid. Previous experience with Strawser Paving Company, Inc. has been favorable, including these recent projects: 2003, 2004 and 2006 Street Maintenance Programs. Recommendation Staff recommends approval of Resolution 31-07 accepting the bid of Strawser Paving Company, Inc. in the amount of $2,039,397.67 and authorizing the City Manager to enter into a contract with Strawser Paving Company, Inc. for this project. 1 G t ~. OpD ~o 0 2 N? ~~, ~~ ~~ ~ ~ 4 SUMMITVlEW ROAD NO RO © °~ 7 9 0 2 I m 5 nR 6 •8 HARD ROAD 1 ,~ 2 r~ 3 ~ 1 POST ROAD ~ ~y~ ~~/ Q \~ ~U 33 SR 161 _ ,~o / SH1ER- R GS ROA ~~ w~ ~ 1 0 0 RNER r ~- U ~ TE PL Oq R GS R ~ 4 z°¢ > ~ RINGS ROAD l ~ AtAI.IN ~ RINGS ROAD - -1 1 MUIRFIELD DRIVE -BRAND ROAD TO CARNOUSTIE DRIVE 2 DUBLIN ROAD - KILLILEA DRIVE TO GLICK ROAD 3 RIVERSIDE DRIVE -DALE DRIVE TO STRATFORD AVENUE 4&5 DONEGAL CLIFFS DRIVE WITH CATHAM COURT 6&7 DUNLEARY DRIVE WITH WICKLOW COURT 8,9&10 WELLSTON COURT WITH BAYTHORN COURT AND ASHGATE COURT 11 TULLYMORE DRIVE -MUIRFIELD DRIVE TO ANGELES DRIVE 12 OLD AVERY ROAD 13 EITERMAN ROAD /TRAFALGAR LANE INTERSECTION 14 PARK CENTER CIRCLE 15 KARRER PLACE 16 RIVERSIDE DRIVE / S.R. 161 INTERSECTION RESURFACING 07-00'I -CIP 2007 STREET MAINTENANCE PROGRAM ,.,,,,, SG1LE IH FEET ~'~/