27-07 ResolutionRECORD OF RESOLUTIONS
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Inc.. Form No. 30045
27-07
Resolution No. Passed . 20
A RESOLUTION ACCEPTING THE LOWEST AND BEST
BID FOR THE EMERALD FIELDS PHASE ONE BALL FIELD
PROJECT AND AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONTRACT FOR SAID SERVICES.
WHEREAS, formal advertising and competitive bidding procedures have been
conducted pursuant to Section 8.04 of the Dublin Charter for the Emerald
Fields Phase One Ball Field Project; and
WHEREAS, Council has determined that the bid submitted by Strawser
Paving Company in the amount of $518,600 for the base bid; $31,500 for
Alternative #1; $4,350 for Alternative #2; and $5,850 for Alternative #3
constitutes the lowest and best bid; and
WHEREAS, this is an approved 2007 Capital Improvements Project.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, ~_ of the elected members concurring, that:
Section 1. The bid submitted by Strawser Paving Company in the amount of
$518,600 for the base bid; $31,500 for Alternative #1; $4,350 for Alternative
#2; and $5,850 for Alternative #3 be, and hereby is, accepted.
Section 2. The City Manager is hereby authorized to enter into a contract for
said project as specified within the bid proposal and the City's bid documents
on file in the Division of Parks & Open Space.
Section 3. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this ~~ day of , 2007
Mayor -Presiding Officer
Attest:
Clerk of Council
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Office of the City Manager M e m o
5200 Emerald Parkway • Dublin, OH 43017-1006
CITY OF DUBLIN_ Phone: 614-410-4400 • Fax: 614-410-4490
TO: Members of Dublin City Council
FROM: Jane S. Brautigam, City Manager V~~~ 5. °~
DATE: May 3, 2007
INITIATED BY: Fred Hahn, Director of Parks & Open Space
RE: Resolution 27-07 -Bid Acceptance -Emerald Fields Phase One Ball Field Project
Summary
On Tuesday, April 25, 2007 bids were opened for the Emerald Fields Phase One Ball Field Project. The
budget for this project is $700,000. The funds for this project are included in the 2007 Capital
Improvements Program. The estimate for the project was $835,118.
Three (3) bids were received:
Base Bid Alt#1 Alt#2 Alt#3 Alt#1 Alt#2 Alt#3 Alt#4 Alt#5
Addrt~on Addrt~on Addition Deduct Deduct Deduct Deduct Deduct
McDanieis Construction $596,750 $29,950 $3,885 $4,351 -$37,606 -$33,049 -$4,842 -$15,000 n/a
Strawser Paving Co. $518,600 $31,500 $4,350 $5,850 -$8,100 -$47,000 -$3,100 -$15,300 -$7,800
Columbus Asphalt $683,900 $33,000 $6,000 $5,000 -$8,000 -$24,000 -$5,000 -$18,000 -$2,400
This project consists of the construction of three (3) ball fields with fencing, electrical improvements for
future ball diamond lights, stormwater improvements, pedestrian paths, completion of bikepath segment,
landscaping and irrigation. Bid alternate #1 addition consists of installation of pre-cast pole bases for future
ball field lighting; alternate #2 addition consists of infield dust-control irrigation; and alternate #3 addition
consists of IMMS Software/Com Module for irrigation control. Complete construction details are available
for review in the Council Planning room.
After bids were opened, the design consultant worked with the low bidder, Strawser Paving Company, to
determine the cause of the major cost discrepancy between the estimated cost and bid amount. This
difference was mainly attributed to earthwork, electrical improvements and irrigation. The earthwork alone
accounted for approximately $200,000 of the $316,518 cost difference.
Staff had included a number of deduct alternatives under the assumption that the total scope of the project
was going to exceed the allocated budget amount. This proved not to be necessary. In addition, staff had
scaled back the scope of the project from the original plan to meet the anticipated bid results. The result of
the bids will allow us to adhere to the original scope of the project
Strawser Paving Company has done previous work for the City of Dublin and staff has found their work to
be satisfactory.
Recommendation
Staff is recommending adoption of Resolution 27-07, accepting Strawser Paving Company's base bid of
$518,600. Staff is also recommending the acceptance of bid alternate #1 in the amount of $31,500, bid
alternate #2 in the amount of $4,350 and bid alternate #3 in the amount of $5,850.
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