25-07 ResolutionRECORD OF RESOLUTIONS
Form No.
Resolution No
25-07
Passed , 20
A RESOLUTION ACCEPTING THE LOWEST
AND BEST BID FOR THE EITERMAN ROAD
EXTENSION PROJECT
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WHEREAS, formal advertising and competitive bidding procedures have been
conducted pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the
Dublin Code for the Eiterman Road Extension Project; and
WHEREAS, Council has determined that the bid submitted by Shelly Company in the
total amount of $794,500.00 constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, _~_ of the elected members concurring, that:
Section 1. The bid submitted by Shelly Company in the total amount of $794,500.00
is hereby accepted.
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Section 2. The City Manager is hereby authorized to enter into contracts with Shelly
Company for performance and completion of the Eiterman Road Extension Project
pursuant to the Advertisement, Proposal and Contract Documents for said project on
file in the offices of the City Engineer.
Section 3. This Resolution shall be effective upon passage, in accordance with
Section 4.04(a) of the Revised Charter.
Passed this v'o day of ~,t~-i / , 2007
Mayor -Presiding Officer
Attest:
y
Clerk of Council
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Office of the City Manager
5244 Emerald Parkway • Dublin, OH 43417
Phone: 614-414-4444 • Fax: 614-414-4494
CITY OF llUBLIN
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manager
Memo
Initiated by: Paul A. Hammersmith, P.E. Director of Engineering) City Engineer
Kenneth B. Richardson, P.E. Engineering Manager -Design
Date: April 19, 2007
Re: Resolution No. 25-07 -Bid Acceptance for Eiterman Road Extension
Summary:
On April 16, 2007, twelve {12} bids were received, publicly opened and read for the
Eiterman Road extension project. Staff has reviewed all bids. The Engineer's estimate
was $900,000. The 2007 Budget includes $685,000.00 for the construction of this
roadway extension project, an amount based upon programming level cost estimates
prepared last year. Shelly Company submitted the lowest and best bid of $794,500.00.
A summary of the bids is listed below.
Bidder
Shelly Company
Strawser Paving
Double Z Construction Co.
George J. Igel & Company
Performance Site Mgmt.
McDaniels Construction Corp
Decker Construction
Shelly & Sands, Inc.
Trucco Construction Ca.
Kokosing Construction
Columbus Asphalt Paving Ca.
R. B. Jergens
Bid as Read Bid as Read Corrected Bid
Over (+)/Under (-) Engineer's
Estimate
$794,500.00 -11.7%
$834,862.90 -7.2%
$839,822.50 -6.7%
$843,263.80 - 6.3%
$854,388.10 -5.1
$867,518.24 3.6%
$867,682.37 -3.6% $867, 655.67
$901,111.55 .1
$919,708.94 2.2%
$936,531.73 4.1
$961,734.14 6. g% $961, 519.14
$992,423.91 10.3% $992, 423.90
Previous experience with Shelly Company has been favorable. They performed the
1998 and 1999 Annual Street Maintenance Programs. Staff was satisfied with their
performance and quality of work on these two past projects. Staff has thoroughly
reviewed the Shelly Company bid and finds no reason not to accept their bid. For
Council reference and review, a reduced set of project construction drawings has been
placed in the Council Planning Room.
Through a partnership with the Hilliard City School District {HCSD}, and in accordance
with a September 5, 2006 letter agreement with the HCSD, its share of the costs
associated with the construction of this roadway improvement will be $498,319.00,
4-19-07
Res. 25-07 -Eiterman Road Extension -Bid Acceptance
Page 2
based upon the estimates from last year. The agreement provides that in the event
actual costs to complete the construction of Eiterman Road exceeds the estimated
costs, the City and HCSD will share the overage based on their respective proportionate
shares of the construction costs. Based upon this bid, staff will recalculate the HCSD
share and communicate that current amount to them.
The work for this project is expected to commence in mid-May. Staff is in
communication with the HCSD to ensure good coordination between the contractor
building the new Washington Elementary School and this roadway extension project.
The completion date for this project is July 13, 2007, a date several weeks in advance
of the opening of the school near the end of August 2007.
Recommendation:
Staff recommends Council adopt this Resolution 25-07 accepting the bid of Shelly
Company.