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119-98 OrdinanceRECORD OF ORDINANCES Dayton Legal Blank Co. Form No 30043 Ordinance No.___________11Q-4$__ Passed ______________________19________ AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR ENDING DECEMBER 31, 1999 AND DECLARING AN EMERGENCY WHEREAS, Section 8.02(a) of the Dublin City Charter requires the City Manager to prepare and submit the annual budget to City Council; and WHEREAS, City Council has received and reviewed the annual budget for 1999; and WHEREAS, the Administration has incorporated in the attached 1999 Operating Budget all modifications as requested by City Council as a result of the budget review workshops. NOW, THEREF RE, BE IT ORDAINED, by the Council of the City of Dublin, State of Ohio, of the elected members concurring that: Section 1. That the 1999 Annual Operating Budget attached as an Exhibit be, and hereby is, approved. Section 2. That this ordinance is declared to be an emergency necessary to protect the health, safety and welfare of the residents of the City, and for the further reason that the annual operating budget must be in effect by January 1, 1999. This Ordinance shall be in effect on January 1, 1999. Passed this ~ day of , 1998 ~~ Mayor -Presiding Officer ~. i i ATTEST: Q~v~c- ~- Clerk of Council 1 hereby certify thot copies of this OrdinQnce/Resolution were posted in the Crty of Oublin in accordance with Section 731.25 of the Ohio Revised Code. ~S~ C~ k Cnr±n~°I tteht'n~ F-h~n T:\PER\DKP\BUD-99\ 119-98. WPD CITY OF DUBLIN Memo Office of the City Manager 5200 Emerald Parkway Dublin, Ohio 43017-1006 Phone: 614-761-6500 Faz: 614-889-0740 To: Members o~ Dublin City Council From: Timothy C. Hansley, City Manager Date: December 3, 1998 Subject: Ordinance No. 119-98, 1999 Operating Budget Initiated by: Marsha I. Grigsby, Director of Finance \~~"~- Ordinance No. 119-98 provides for the adoption of the 1999 Operating Budget. As a result of the budget review meetings, modifications as requested by City Council have been incorporated in the budget document as well as the companion Annual Appropriations Ordinance, Ordinance No. 128-98. The following items reflect the requested modifications and corrections to the 1999 Proposed Operating Budget: Division of Community Relations (page 14) • Account 2349 was increased by $3,000 to add air conditioning to the City's corporate hospitality tent at the Memorial Tournament. Division of Planning (pages 31-33) • The Personnel Data has been modified to reflect the Code Enforcement Officer and the new Landscape Inspector positions in this budget instead of in the Division of Building Standards' budget. • Accounts 2110, 2120, 2201 and 2830 were increased to reflect the Code Enforcement Officer and Landscape Inspector positions. • Added reference to the new Landscape Inspector in the Budget Summary comment for accounts 2110 and 2120. General Fund (Continued) Division of BLilding St nd rds (pages 37-39) • The Personnel Data has been modified to remove the Code Enforcement Officer and the new Landscape Inspector positions from this budget to the Division of Planning's budget. • Accounts 2110, 2120 and 2201 were decreased as a result of moving the above referenced positions. Account 2380 was deleted because the function, Code Enforcement, was moved back to Planning. Reference to the Landscape Inspector in the Budget Summary comment for accounts 2110 and 2120 was deleted. Division of Grounds & Facilities Facilities (pages 47-48) • Corrected the amount for account 2320 from $164,700 to $146,700. • Added a reference to the Budget Summary comment for account 2330 with regard to the City's lease of Karrer Middle School. Division of Streets & Utilities (page 68) • Deleted reference to an additional Sign Worker under Notes and Adjustments. Division of Recreation Services Recreation (page 83) • Corrected the reference to "Account 2841" to "Account 2850". Community Recreation Center (page 86) • Account 2201, the reference the "CPO training" has been modified to read "Certified Pool Operator training". ~ Division of Police (page 88-89) • Adjusted the budgeted amount in account 2520 from $145,000 to $144,000. This is due to the purchase of camera equipment in 1998 at a lower price than will be available after January 1. Sufficient funds were available in the 1998 budget. • Corrected the reference to "Account 2212" to "Account 2213" in the Budget Summary comment. Division of Recreation Services -Pool (page 91) • Added $50,000 to account 2520 for possible upgrades to the facility. • Corrected the description for account 2424 from "Pool Supplies and Chemicals" to "Program Supplies". Capital Improvements Tax Fund (pages 109-110) • Reduced the amount budgeted for account 2550 from $5,265,000 to $4,964,000 as a result of removing the allocation for the Post Road overpass widening. The funds will be utilized in 1998. If you need any additional information, please let us know. T:\PER\DKP\BUD-99\MEMO. WPD I!~• CITY OF DUBLIN, OHIO OPERATING BUDGET FOR 1999 TABLE OF CONTENTS List of Officials ................................ ................... i Summary By Fund .............................. ................... ii Revenue Comparisons ........................... .................. iv Revenue Comparisons -General Fund ................. .................. vi Revenue Projections (Not included in Proposed Document) ... .................. vii Recap of 1999 Requests .......................... .................. xiii 1999 Bond Payment Schedule ...................... .................. xv 1999 Note Payment Schedule ....................... .................. xvi Financial Management Policies ...................... ................. xvii City Council Goals (Not included in Proposed Document) .... .................. xix City Council ................................................... 1 Office of the City Manager .......................................... 4 Department of Administrative Services Division of Human Resources/Procurement ............................. 7 Division of Community Relations ................................... 13 Division of Court Service ........................................ 16 Division of Information Technology ................................. 19 Department of Finance Division of Accounting & Auditing .................................. 22 Division of Taxation ............................................ 25 Department of Development Office of the Director of Development ................................ 28 Division of Planning ............................................ 31 Division of Engineering ......................................... 34 Division of Building Standards ..................................... 37 Division of Economic Development .................................. 40 Department of Law ............................................... 43 Department of Service Division of Grounds & Facilities Facilities ................................................. 46 Grounds ................................................. 49 Division of Streets & Utilities Vehicle & Equipment Maintenance ................................ 52 Office of the Director of Service .................................... 55 Solid Waste Management ..................................:... 58 Miscellaneous Accounts ............................................ 61 Transfers ...................................................... 66 Department of Service Division of Streets & Utilities/Engineering Street Maintenance and Repair Fund ............................... 68 State Highway Improvement Fund ................................ 73 Division of Grounds & Facilities Cemetery Fund ............................................. 78 SP , IA . R .V ,1yITF. F TND4 (Continued) Department of Service (continued) Division of Recreation Services Recreation Fund Recreation ................................................ 81 Community Recreation Center .................................. 84 Department of Safery/Division of Police Safety Fund ............................................... 87 Department of Service/Division of Recreation Services Swimming Pool Fund ........................................... 90 Permissive Tax Fund .............................................. 93 Division of Community Relations Hotel/Motel Tax Fund .......................................... 96 Department of Safety/Division of Police Education and Enforcement Fund ................................... 99 Law Enforcement Trust Fund ..................................... 101 Mayor's Court Computer Fund ...................................... 103 General Obligation Debt Service Fund .................................. 106 Special Assessment Debt Service Fund .................................. 106 Capital Improvement Tax Fund ...................................... 108 Parkland Acquisition Fund ......................................... 112 Department of Service/Division of Streets & Utilities Water Fund ................................................ 114 Sewer Fund ................................................ 117 Merchandising Fund ............................................. 120 Employee Benefits Self-Insurance Fund ................................. 123 Liability Self-Insurance Fund ........................................ 125 Workers' Compensation Self-Insurance Fund ............................. 127 Trust Fund Drug Enforcement Fund ........................................ 129 Agency Funds Dublin Convention & Visitors Bureau Fund ........................... 129 Agency Fund ............................................... 129 1999 PROPOSED OPERATING BUDGET CITY OF DUBLIN, OHIO COUNCIL Charles W. Kranstuber, Mayor Cathy A. Boring, Vice-Mayor Robert E. Adamek Thomas M. McCash Gregory S. Peterson Cindy Hide Pittaluga John G. Reiner Clerk of Council, Anne Clarke City Manager -Timothy C. Hansley Assistant City Manager/Director of Development -Richard B. Helwig Director ofLaw -Stephen J. Smith Director of Finance -Marsha I. Grigsby Director of Human Resources/Procurement -David L. Harding Director of Service -Dana L. McDaniel Chief ofPolice -Robin D. 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N O to (D ~ O M O ' ~ O ~ O m N t.C) N~~O N ~n V ~ ~ t O OMO> OMO) r-N M O ~~ N ~ti ~ ( D M ~ r NN ~ N O~ e3 0 0 0 0 0 0 0 0 o O O ~ O M ~ tf] 0 0 0 0 0 0 0 O O ~ O O O O ~ ~ ~ CO t,C) O tf7 t.S) O 0 0 M~ h~~ d'~ ~ N ~ to ~ N .- r OO OO M O N ~ I~ n ~ ~ rOOO GO 7I~ ~~ N ~001~ OMO .-~ _ N O CO CO CO N M M ~ NO ON 'a~ ~ lfJ N f~ CD OJ I~ ~ o r ~n c+] O U c a U co U ~ N C ~ N ~ C (n ~ L Q Z ~ w N ~ c cn Z ~ U ~ ~ LL - N O ~- m W cn~~ U j ~ ~ ~ W ~~ W N ~ C ~ Q o <n p ~ gy m ~U Z a'~ - Q ~v~- Q ~ U ~ w O Y ~ ~ ~a3i~a F" a ~- Ec-QOM ~ fn ~ ~ Z W .~ ~ H m E E _~ m 7 .a O O ~ O C0 U a ~ CO p~ U ~ a m a ~ Q c ~ ~ °~ rn E ~ ~ ~ ~ c iE "° °°-' h- U I~ = ii 111 1999 BUDGET-CITY OF DUBLIN, OHIO REVENUE COMPARISONS-ALL FUNDS 1997 1998 1998 1999 Actual Budget Estimate Budget GENERAL FUND $26,764,571 $26,759,772 $30,347,615 $30,621,050 SPECIAL REVENUE FUNDS Street Maintenance and Repair 1,622,974 1,756,500 1,179,467 2,377,600 State Highway Improvements 68,109 53,900 62,490 54,900 Cemetery 135,657 12,000 26,500 21,000 Recreation 1,975,531 2,793,300 2,330,550 3,566,950 Safety 4,155,079 5,101,002 4,764,150 5,476,389 Swimming Pool 202,925 187,500 197,030 174,100 Permissive Tax 94,389 75,000 99,200 80,000 Hotel/Motel Tax 997,559 877,000 1,140,356 1,229,000 Enforcement and Education 3,327 2,200 3,150 2,500 Law Enforcement Trust 870 200 800 200 Mandatory Drug Fine 479 0 0 0 Mayor's Court Computer 15,621 10,500 16,100 10,500 DEBT SERVICE FUNDS General Obligation Bond Retirement 12,540,344 21,928,075 28,739,061 12,051,520 Special Assessment Bond Retirement 132,606 103,500 110,225 80,500 1992 Special Assessment Bond Retirement 136,505 118,000 126,312 118,50' CAPITAL PROJECTS FUNDS Capital Improvements Tax 14,932,286 16,911,000 17,630,528 16,403,000 Park Development 285,025 377,500 585,036 290,000 Tuller Road Improvement 0 0 62,500 0 Community Recreation Center 400,000 0 5,866,000 750,000 Southwest Area Improvements .17,942 580,000 7,069,500 50,000 Frantz Road Improvements 930,344 1,710,624 2,785,307 0 Ruscilli TIF 1,375,663 0 0 0 Pizzuti TIF 75,000 0 396,500 0 Applied Innovation TIF 515,993 141,000 170,649 140,000 Transportation Improvement 278,054 0 2,539,000 1,000,000 Thomas/Kohler TIF 288,135 36,000 244,000 190,000 Metatec TIF 97,533 130,000 133,920 130,000 McKitrick TIF 127,680 212,000 661,886 202,600 Public Works Commission 2,246,824 0 1,146,148 0 Safety Solutions TIF 40,335 40,300 40,242 40,000 Duke Realty Investment TIF 156,457 157,000 158,817 159,500 Perimeter Center TIF 2,435,571 155,000 171,627 175,000 Rings Road TIF 30,000 0 172,000 0 Scioto Bridge Construction 0 0 8,815,000 0 Radio System Improvements 0 0 1,800,000 0 11 /04/98 -iv- 1999 BUDGET-CITY OF DUBLIN, OHIO REVENUE COMPARISONS-ALL FUNDS 1997 Actual 1998 Budget 1998 Estimate 1999 Budget ENTERPRISE FUNDS Water 2,485,961 1,307,500 1,898,000 1,416,500 Sewer 3,374,814 2,057,800 2,978,700 2,235,500 Merchandising 13,281 10,100 10,300 10,100 Upper Scioto West Branch Interceptor 9,891,613 4,325,500 2,500,000 0 INTERNAL SERVICE FUNDS Employee Benefits Self-Insurance Liability Self-Insurance Worker's Compensation TRUST AND AGENCY FUNDS Drug Enforcement Trust Cemetery Perpetual Care Convention and Visitors' Bureau Other Agency TOTALS Less: Transfers and advances Sub-total Debt Issuances/OWDA Loan 7"~OTAL REVENUE 1,089,500 1,115,000 1,492,000 1,775,000 141,677 100,000 142,000 15,000 181,470 198,000 477,592 10,000 0 0 0 0 37,071 13,700 27,425 19,500 260,792 265,000 304,000 296,000 1,454,679 1,100,000 1,155,370 1,244,000 92,010,246 90,721,473 130,577,053 82,416,409 (21,612,438) (20,166,630) (28,386,158) (24,572,480) 70,397,808 70,554,843 102,190,895 57,843,929 (18,491,613) (22,125,500) (43,449,920) (5,500,000) $51,906,195 $48,429,343 $58,740,975 $52,343,929 11 /04/98 Filename:t:\per\mig\gpropriv\99budget\revcomp2 -v- 1999 BUDGET-CITY OF DUBLIN, OHIO REVENUE COMPARISONS-GENERAL FUND 1997 1998 1998 1999 Actual Budget Estimate Budget TAXES Property Taxes $1,011,799 $1,087,962 $1,056,650 $1,088,405 Income Taxes 21,083,079 22,610,000 24,036,000 25,958,880 INTERGOVERNMENTAL REVENUE Homestead/Rollback 112,876 92,170 112,200 112,200 Personal Property Reimbursement 0 4,800 10,000 5,000 Local Government 909,528 840,000 1,063,000 891,800 Estate Taxes 156,799 25,000 378,000 25,000 Cigarette Taxes 792 500 743 600 Liquor and Beer Permits 22,545 20,000 26,136 20,000 CHARGES FOR SERVICES Grants-State 44,982 0 4,998 0 General Fees and Charges 14,948 5,000 12,000 7,500 FINES,LICENSES AND PERMITS Fines and Forfeitures 195,358 174,000 215,000 192,000 Licenses and Permits 1,734,774 1,248,340 1,504,615 1,057,165 OTHER REVENUES Interest Income 1,092,477 600,000 1,028,860 600,000 Other 179,215 52,000 157,020 117,500 NONOPERATING REVENUE Transfers/Advances 205,399 0 742,393 545,000 TOTAL GENERAL FUND REVENUE $26,764,571 $26,759,772 $30,347,615 $30,621,050 11 /04/98 Filename:t:\per\mig\gpropriv199budget\revcomp -vi- 1999 BUDGET-CITY OF DUBLIN, OHIO RECAP OF 1999 REQUESTS Total Budget Total Budget Total Fund/Department/Division Budget By Fund By Fund Type Total GENERAL FUND City Council/Boards & Commissions $410,050 Office of the City Manager 462,000 Administrative Services Human Resources 623,200 Procurement 280,850 Community Relations 599,000 Court Services 343,875 Information Technology 1,019,900 Department of Finance Division of Accounting & Auditing 650,660 Division of Taxation 1,685,775 Department of Development Office of Director of Development 394,500 Division of Planning 1,461,700 Division of Engineering 1,573,400 Division of Building Standards 1,093,000 Division of Economic Development 211,400 Department of Law 745,000 Department of Service Facilities 1,393,700 Grounds 2,318,300 Vehicle & Equipment Maintenance 842,350 Director of Service 238,650 Solid Waste Management 1,187,150 Miscellaneous Accounts Office of the City Manager 438,200 Division of Accounting & Auditing 168,000 Division of Engineering 288,000 Transfers 16,760,000 SPECIAL REVENUE FUNDS Street Maintenance and Repair Division of Maintenance 2,243,825 Division of Engineering 162,000 State Highway Improvements Division of Maintenance 69,825 Division of Engineering 37,000 Cemetery Division of Maintenance 113,550 Recreation Services Recreation 1,198,500 Community Recreation Center 2,684,100 Safety/Police Division of Police 5,631,500 11 /04/98 Filename:t:\per\mig\gpropriv\99budget\regrecap $35,188,660 $35,188,660 2,405,825 106,825 113,550 3,882,600 5,631,500 (Continued) -xiii- 1999 BUDGET-CITY OF DUBLIN, OHIO RECAP OF 1999 REQUESTS Total Budget Total Budget Total Fund/DepartmenUDivision Budget By Fund By Fund Type Total SPECIAL REVENUE FUNDS (Continued) Swimming Pool Recreation 292,050 292,050 Permissive Tax 500,000 500,000 Hotel/Motel Special Events Education and Enforcement Division of Police Law Enforcement Trust Division of Police Mayor's Court Computer Mayor's Court DEBT SERVICE FUNDS General Bond Retirement Special Assessment Bond Retirement 1992 Special Assessment Bond Retirement CAPITAL PROJECTS FUNDS Capital Improvements Tax Parkland Acquisition ENTERPRISE FUNDS Water Sewer Merchandising INTERNAL SERVICE FUNDS Employee Benefits Self-Insurance Liability Self-Insurance Workers' Comp. Self-Insurance TRUST AND AGENGY FUNDS Agency (Reimbursements & Bonds) Income Tax Revenue Sharing Fund Convention & Visitors' Bureau Drug Enforcement 1,525,900 1,525,900 3,000 3,000 5,000 5,000 15,850 15,850 14,482,100 11,999,995 53,500 127,400 12,180,895 19,163,000 0 19,163, 000 926,500 2,554,300 14,950 3,495,750 1,969,900 300,000 203,200 2,473,100 630,000 490,000 365,000 25,000 1,510,000 $88,493,505 RECAP Total Amount Budgeted $88,493,505 Advances not appropriated 545,000 Project funds carried forward 1,796,465 Less: Transfers (24,572,480) Total Expenditures $66,262,490 11 /04/98 Filename:t:\per\mig\gpropriv\98budget\regrecaK -xiv- 1999 BUDGET-CITY OF DUBLIN DEBT PAYMENT SCHEDULE Unvoted Bonds (G.O.) #1 Sewer Old Dublin Waterline 1 Water Tower Construction 1 Post Road Waterline 1 Frantz/PosU33 1 Glick Road Improvement 1 Frantz Road Blvd. 2 Avery Road Waterline 1 Municipal Building Expansion 2 Water Tower Construction 1 Swimming Pool Construction 2 Water System Improvements 1 Frantz Road Improvements ] Service Complex 1 Sanitary Sewer Improvements 2 Rings/Blazer Water Tower Rings/Blazer Water Tower 3 Upper Scioto West Branch Date 1999 Of Interest Ord. Res. Original O/S PRINCIPAL INTEREST Issue Rate No. No. Amount PRINCIPAL PAYMENT PAYMENT 11-01-75 12-01-79 OS-O1-83 OS-O1-83 05-01-83 11-01-85 11-01-85 11-01-85 11-01-85 12-01-90 12-01-90 12-01-90 12-01-90 12-01-90 12-01-90 10-15-94 10-15-94 01-01-99 7.75% 7.125% 8.625% 8.625% 8.625% 8.875% 8.875% 8.875% 8.875% 6.79% 6.79% 6.79% 6.79% 6.79% 6.79% 6.14% 5.34% 4.35% 51-75 102-78 16-83 18-83 17-83 62-85 60-85 61-85 59-85 113-90 114-90 112-90 116-90 115-90 117-90 94-94 93-94 N/A 41-75 $200,000 540,000 55,000 $3,100.00 52-79 487,249 55,249 24,000 3,936.49 09-83 859,000 220,000 40,000 18,975.00 09-83 575,000 150,000 30,000 12,937.50 09-83 545,000 135,000 30,000 11,643.75 28-85 200,000 80,000 10,000 6,900.00 27-85 590,000 240,000 30,000 20,700.00 26-85 383,000 160,000 20,000 13,800.00 25-85 800,000 320,000 40,000 27,600.00 N/A 2,200,000 1,555,000 100,000 104,147.50 N/A 1,200,000 830,000 55,000 55,555.00 N/A 1,550,000 1,090,000 70,000 72,995.00 N/A 455,000 365,000 20,000 24,500.00 N/A 2,400,000 1,695,000 110,000 113,510.00 N/A 1,800,000 1,225,000 85,000 81,932.50 N/A 4,100,000 3,580,000 145,000 221,945.00 N/A 40,000 25,000 5,000 1,662.50 01-95 19,716,7]7 19,716,717 653,695 823 640 31,481,966 1,472,695 1,619,480.24 52-79 312,715 24,751 16,000 1,763.51 32-81 400,000 60,000 20,000 6,525.00 96-87 95,623 45,000 5,000 3,318.75 46-90 165,000 105,000 10,000 5,905.00 234,751 51,000 17,512.26 Unvoted Special Assessment Bonds Old Dublin Waterline 12-01-79 7.125% 102-79 Phase II Sewer 07-01-81 10.875% 32-81 Shier-Rings Waterline 09-01-87 7.375% 82-87 Dublin Village Center Lighting 10-01-92 5.51% 107-92 Voted Bonds (G.O #1 Sewer (OS-07-68) #2 Sewer (I 1-02-76) 1 Coffman Road Extension 1 Municipal Facility(Land) 1 N.E. Quadrant Parkland 1 Dublin Justice Center Duke Realty TIF 1 Community Recreation Center Metatec TIF 1 Community Recreation Center 1 Radio System Improvements Emerald Pkwy. land 2 TIF 1 Scioto Bridge 12-01-74 7.125% 52-74 29-74 100,000 07-O1-79 6.50% 56-79 34A-79 225,000 12-01-90 6.79% 118-90 N/A 315,000 12-01-90 6.79% 119-90 N/A 890,000 12-01-90 6.79% 120-90 N/A 1,225,000 10-01-92 5.99% 108-92 N/A 4,100,000 10-IS-94 5.34% 91-94 N/A 780,000 02-01-96 4.53% 123-95 N/A 6,615,000 02-01-96 4.27% 124-95 N/A 690,000 10-15-98 4.66% 98-98 N/A 3,998,000 10-15-98 3.82% 101-98 N/A 1,011,000 10-15-98 4.28% 96-98 N/A 9,277,000 10-15-98 4.62% 97-98 N/A 7,518,000 Voted Special Assessment Bonds Tuller Road ]0-15-94 Total Debt Payments I-Supported by income tax revenue. 2-Supported by Water Fund revenues. 3-Supported by Sewer Fund revenues. 11 /04/98 21,000 3,000 1,496.25 90,000 10,000 5,850.00 245,000 15,000 16,3 85.00 635,000 45,000 42,455.00 850,000 55,000 56,927.50 3 ,090,000 195,000 185,490.00 420,000 135,000 27,930.00 5,620,000 395,000 250,470.00 525,000 55,000 22,380.00 3, 998,000 13 5,000 177, 803.00 1,011,000 190,000 35,565.00 9,277,000 135,000 406,33].50 7,518,000 _270,000 333,307.00 33,300,000 I ,638,000 1,562,390.25 6.14% 90-94 N/A 1,185,000 1,070,000 45,000 66,368.00 1,070,000 45,000 66,368.00 566,086.717 $3,206,695 $3 265 750.75 -xv- 1999 BUDGET-CITY OF DUBLIN, OHIO NOTE PAYMENT SCHEDULE Date Date of of Interest Original Issue Maturity Rate Amount Principal Interest Total Voted Notes Woerner-Temple 06/17/98 12/17/98 3.750% $6,000,000 Note: This note will be reissued for a nine month period in the amount of $5,500,000. 11 /04/98 Filename:t:\per\mig\gpropriv\99budget\notepay $6,000,000 $112,500 $6,112,500 -xvi- 1999 BUDGET -CITY OF DUBLIN, OHIO FINANCIAL MANAGEMENT POLICIES OPERATING BUDGET POLICIES • The City will pay for all current expenditures with current revenues and fund balances. The City will avoid budgetary procedures that balance current expenditures at the expense of future years, such as postponing expenditures, underestimating expenditures, overestimating revenues, or utilizing short-term borrowing to balance the budget. • The budget will provide for adequate maintenance and repair of capital assets and for their orderly replacement. • The City will protect against catastrophic losses through a combination of insurance and self-insurance funded programs. • The City will maintain a budgetary control system to help it adhere to the budget. • The City administration will prepare and distribute monthly reports of revenues and expenditures. RESERVE POLICIES • The City will appropriate $150,000 to a contingency account in the General Fund to provide for non-recurring and unanticipated expenditures. • In 1999, the City will maintain 6% of the estimated revenues in the General Fund and the Capital Improvements Tax Fund as reserves to address unforeseen contingencies or to be able to take advantage of opportunities that may arise. The reserve will be increased annually until a 10% reserve is achieved. CAPITAL IMPROVEMENT PROGRAM POLICIES • The City will develop afive-year Capital Improvements Program on an annual basis. • The City will enact an annual capital improvement budget based on the multi-year Capital Improvements Program. • The City will coordinate development of the capital improvement budget with development of the operating budget. FinMgt -XVll- DEBT MANAGEMENT POLICIES • The City will confine long-term borrowing to capital improvement projects. • When the City finances capital projects by issuing debt, it will repay the debt within a period not to exceed the expected useful life of the project. • The City will evaluate issuing debt and pay-as-you-go financing to maintain flexibility for the future. • The City will continually seek to maintain and improve our current bond rating to minimize borrowing costs and to ensure that access to credit is preserved. • The City will follow a policy of full disclosure on financial reports and official statements. REVENUE POLICIES • The City will estimate its annual revenues by a conservative, objective, and analytical process. • Non-recurring revenues will be used only to fund non-recumng expenditures. • The City will encourage a diversified and stable local economy to avoid excessive reliance on any one industry or business for income tax revenues. • The City will update the Cost Control Study on an annual basis to calculate the costs of providing services and consider such information when establishing user charges. PURCHASING POLICIES • Purchases will be made in accordance with federal, state, and municipal requirements. • Purchases will be made in an impartial, economical, competitive, and efficient manner. • Purchases will be made from the lowest priced and most responsive vendor. Qualitative factors such as vendor reputation and financial condition will be considered, as well as price. -xviii- Proposed 1999 Operating Bud General Fund Clty COU11C11 DEPARTMENT/DIVISIONBUREAU: City Council The legislative powers of the City, as provided by the Revised Charter of the City of Dublin and the Constitution of the State of Ohio, are vested in the City Council. The City Council consists of seven members elected for terms of four years each. All members of City Council must be residents of Dublin at the time of their nomination and throughout their term of office. City Council officers consist of the Mayor and the Vice-Mayor. The Mayor is the ceremonial head of the City and presides over all City Council meetings. The Vice-Mayor performs these duties in the absence of the Mayor. City Council meetings are generally held on the first and third Mondays of each month. City Council's responsibilities include reviewing, deliberating, and passing legislation as prescribed by the Revised Charter and the laws of the State of Ohio applicable to municipalities. City Council establishes long-range policies for the City. A Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council keeps an accurate and complete journal of the proceedings of City Council and performs such other duties as the City Council requires. • To continue to be responsive to the needs and concerns of the citizens of Dublin. • To establish goals for the community to be implemented by staff and/or City Council. • To set policy in a clear and consistent manner in order to provide a framework for administrative implementation. PERSONNEL DATA POSITION TITT.E 1998 ('TTRRF.NT NTTMBF,R 1999 PROPOSED Mayor 1 1 Vice-Mayor 1 1 Council Member 5 5 Clerk of Council 1 1 Assistant Clerk of Council ~ 2- TOTAL 10 10 The Clerical Specialist I position was reclassified during 1998 to the position of Assistant Clerk of Council. Council -1- 11/04/98 1999 BUDGET-CITY OF DUBLIN, OHIO FUND: GENERAL 1 ggg Legislative Activities 1997 1998 Revised 1998 1999 City Council/Boards & Commissions Actual Budget Bud et Estimate Bud et 101-05-10-710(City Council) PERSONAL SERVICES 2110 Salaries ~ Wages 2111 Overtime Wages 2120 Employee Benefits OTHER EXPENSES 2201 Conferences/Mileage 2211 Meeting Expenses 2212 Long-term Strategic Planning 2240 Ceremonial Functions 2320 Communications 2349 Other Professional Services 2351 Maintenance of Equipment 2370 Advertising 2380 Printing & Reproduction 2391 Memberships & Subscriptions 2410 Office Supplies CAPITAL OUTLAY 2520 Equipment & Office Furniture 101-05-11-710(Boards & Commissions) OTHER EXPENSES $141,796 $165,000 $165,000 $167,400 $175,750 1,649 2,500 2,500 2,000 2,500 63,997 79,000 79,000 73,770 80,550 207,442 246,500 246,500 243,170 258,800 25,907 30,000 31,919 24,500 32,000 3,411 2,500 3,033 1,810 3,500 4, 591 15, 000 15, 000 10, 000 15, 000 10,141 25,100 32,881 30,000 35,000 6,584 6,200 7,252 7,250 7,250 13,630 10,000 10,885 10,000 12,000 85 500 500 500 500 1,760 10,000 11,317 9,100 15,000 1,369 0 0 0 0 1,958 3,000 3,604 3,000 4,000 3,709 6,000 6,237 5,500 6,000 73,145 108,300 122,628 101,660 130,250 15, 8 57 10, 000 17, 654 15, 000 10, 000 2201 Conferences/Mileage 4,015 7,500 7,593 1,000 7,500 2211 Meeting Expenses 97 2,500 2,500 250 2,500 2391 Memberships & Subscriptions 49 1,000 1,000 500 1 000 4,161 11, 000 11, 093 1, 750 11 000 TOTALS $300,605 $375,800 $397,875 $361,580 $410 050 11 /04/98 Filename:)per\mig\gpropriv\99budget\council -2- DEPARTMENT/DIVISION/BUREAU: City Council Boards and Commissions • Account 2110 and 2111 provides funding for the salaries/wages of Council Members and staffing reflected under Personnel Data. • Account 2120 includes funding for medical insurance premiums for City Council Members. • Account 2201 includes $3,500 for travel and training for each Council Member; $2,500 for the Clerk of Council and the Assistant Clerks of Council to be used for the Certified Municipal Clerk career development program. • Account 2212 provides funding for long-term strategic planning workshops which result in establishing goals for the community. • Account 2240 includes funds for reimbursable business expenses and for City-wide ceremonial functions which are reviewed and approved by the Mayor and the City Manager (e.g., receptions, awards, memorial gifts, Muirfield Tournament ticket packages, parade expenses such as signage and corsages, City logo wear for ceremonial use, recognition of birthdays, out-of--town visitor functions, etc.). Funds are also available for meetings with other officials, including township trustees, school boards and various government entities. In addition, funding is included for the annual recognition program for boards and commissions. • Account 2320 provides funds for the monthly service charges for each Council Member's home fax machine provided by the City, for the Mayor's Nextel, long-distance telephone charges and the monthly fee for Internet accounts. • Account 2370 provides funds for advertising expenses for public meeting notices and agenda publication as required by the Revised Charter. • Account 2520 provides funding for equipment for Council's conference room and for the Clerk of Council offices. Account 2211 provides funding for expenses related to meetings sponsored by the City's various Boards, Commissions and Committees. Council -3- 11/04/98 Proposed 1999 Operating Budget General Fund Offiee of The City Manager DEPARTMENT/DIVISION/BUREAU: Office of the City Manager The Ciry Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged with the responsibility for the administration of all municipal affairs as empowered by the Revised Charter of the City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City Manager's primary responsibilities include: directing and supervising the administration of all departments, divisions, bureaus, offices, etc. of the City; attending all Council meetings; ensuring that all laws, Revised Charter provisions, and ordinances and resolutions of Council are faithfully executed; preparing the annual budget and capital improvement program; publishing an annual report of the financial and administrative activities of the City; and executing, on behalf of the City, all contracts and agreements. In addition to his duties and responsibilities as City Manager, the City Manager acts as the Director of Public Safety, and Director of Administrative Services and will continue to do so until which time the creation of those positions is warranted. • To implement goals established by City Council. • To provide leadership and direction for Staff. • To be responsive to needs of the community and to advise citizenry regarding the structure and activities of the City organization. • To facilitate citizen involvement and requests for service. • To implement a Ciry-wide customer service program. PERSONNEL DATA POSITION TITLE City Manager Management Assistant Volunteer Coordinator Executive Secretary Clerical Specialist I Clerical Specialist II Intern TOTAL 1998 1999 TRRF.NT TMBER PROPOSED 0 1 ~ ~ 6 7 The Volunteer Coordinator position has been reassigned from the Recreation budget to the Office of the City Manager. A Clerical Specialist I position was reclassified to a Clerical Specialist II position in 1998. CiryMgr -4- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO 1998 FUND: GENERAL 1997 1998 Revised 1998 1999 Office of the City Manager Actual Budget Budget Estimate Budget 101-01-10-710 PERSONAL SERVICES 2110 Salaries & Wages 2111 Overtime Wages 2112 Other Wages 2119 Performance Bonuses 2120 Employee Benefits OTHER EXPENSES 2201 Conferences/Mileage 2210 Reimbursable Business Expense 2211 Meeting Expenses 2230 Staff Goal Setting 2320 Communications 2330 Rents and Leases 2349 Other Professional Services 2351 Maintenance of Equipment 2380 Printing and Reproduction 2390 Misc. Contractual Services 2391 Memberships & Subscriptions 2410 Office Supplies 2420 Operating Supplies 2440 Small Tools & Minor Equipment 2812 Special Projects.Programs CAPITAL OUTLAY 2520 Equipment & Office Furniture TOTALS 11 /04/98 Filename:\per\mig\gpropriv\99budget\citymgr $203,520 $228,000 $228,000 $235,000 $278,000 986 6,000 6,000 3,000 4,000 21,470 15,600 15,600 15,600 15,600 0 15,500 15,500 14,000 26,900 48,504 64,000 64,000 64,000 78,200 274,480 329,100 329,100 331,600 402,700 9,290 10,000 10,370 8,500 10,900 681 2,000 2,000 750 2,000 235 500 500 250 500 4,639 6,500 6,500 6,500 6,500 1,193 1,000 2,364 2,400 3,000 1,509 2,000 2,491 2,000 2,000 11 13,000 12,000 2,500 13,000 879 0 301 301 500 0 0 0 0 5,200 0 500 500 500 500 3,977 6,500 6,991 5,500 6,700 3,790 4,000 4,319 3,000 4,000 52 500 500 450 500 540 500 500 400 500 0 0 0 0 3,500 26,796 47,000 49,336 33,051 59,300 3,070 0 9,430 8,000 0 $304,346 $376,100 $387,866 $372,651 $462,000 -5- DEPARTMENT/DIVISION/BUREAU: Office of the Ciry Manager RITDGF,T SUMMARY: • Account 2110 includes a monthly car allowance for the City Manager as specified in his contract, and the funding for the Volunteer Coordinator position. • Account 2112 provides funding for a graduate level intern. • Account 2120 includes funding for the Volunteer Coordinator position. • Account 2210 includes reimbursable business expenses for the City Manager as specified in his contract. • Account 2211 includes funding for meetings sponsored by the City. This may include food, beverages, and associated supplies. • Account 2320 is for charges associated with providing the Ciry Manager ,Management Assistant and Executive Secretary with Nextel and long distance telephone charges for the office. • Account 2349 provides an allocation for professional services. • Account 2380 provides funding for printing related to the Volunteer Coordinator's position. • Account 2391 includes funding for memberships in Ohio City Managers Association, International City Managers Association, the Innovation Groups and the Ohio State University Municipal Performance Measures Program. • Account 2812 provides funding for volunteer activities. CityMgr -6- 11/04/98 Proposed 1999 Operating Budget General fund I Department of Administrative Services nF.PARTMENT/DIVISION/BiIREAU: Department of Administrative Services Division of Human Resources/Procurement STATF.MF,NT OF FUNCTIONS: The Division of Human Resources/Procurement is one of four divisions within the Department of Administrative Services and is managed by the Director of Human Resources/Procurement. The Director of Human Resources/Procurement reports directly to the City Manager and is charged with the responsibility of directing, managing, and administering the following functions: recruitment and selection; classification and compensation; wage and salary administration; benefits administration; labor/employee relations; policy analysis/development; organizational analysis/development; training and development; workers' compensation; unemployment compensation; EEO compliance; insurance and risk management; employee health & safety; prevailing wage coordination; ADA compliance coordination; purchasing and competitive bid process administration (i.e. vehicles, equipment, commodities, supplies); and cooperative purchasing. • To assist the City Manager in the implementation of City Council established goals. • To assist the Office of the City Manager in analyzing organizational structure and evaluating potential changes in structure. • To analyze and evaluate the City's compensation and classification structure and recommend appropriate modifications to the City Manager. • To provide continued direction and guidance to Department/Division Heads and other supervisory personnel regarding human resources management, risk management, and procurement issues within their Departments/Divisions. • To design, develop, implement, and evaluate the effectiveness of recruitment/selection procedures. • To monitor, oversee, and administer recruitment and selection procedures for all positions, ensuring that the best qualified and most suitable candidates are selected for each position. • To administer four collective bargaining agreements on behalf of the City (3 with the Fraternal Order of Police, 1 with the United Steelworkers). • To negotiate a new collective bargaining agreement with the F.O.P., Ohio Labor Council for the Communications Technician bargaining unit. • To hear, settle, and resolve grievances from union and non-union personnel involving disputes regarding wages, hours, terms and conditions of employment and, if necessary, represent the City at grievance arbitration hearings. • To implement and administer a new labor-management committee process with members of the United Steelworkers Union. • To analyze all wage and salary increases for compliance with wage/salary administration guidelines of the City Manager. • To provide specialized training programs for supervisory/mangerial personnel (i.e. FMLA, ADA, performance appraisal, interviewing, sexual harassment, diversity, drug/alcohol awareness). • To administer and evaluate the effectiveness of all City-provided employee benefits. • To monitor and oversee the administration of the performance appraisal and merit pay system. • To administer the Employee Awards Program. • To plan, develop, and implement a formal orientation program for new City employees. • To administer all job evaluation ("PAM") procedures. • To hear employee appeals from disciplinary actions imposed by Department/Division Heads and ensure that discipline is administered in a fair and equitable manner. • To manage insurance, risk management, and employee safety programs, including CORMA (Central Ohio Risk Management Association) property/liability joint self insurance pool and the D.O.T. random drug testing program for CDL holders. • To implement and administer a new safety incentive program. • To develop, implement, and administer procurement functions including the administration of competitive bid processes for the acquisition of vehicles, equipment, commodities, etc, and utilizing cooperative purchasing alternatives with the State of Ohio, and the Central Ohio Organization of Public Purchasers. PersPur -7- 11/04/98 DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services Division of Human Resources/Procurement PERSONNEL DATA POSITION TITI.F Director II, Human Resources/Procurement Human Resource Administrator Human Resource Technician Procurement Specialist Procurement Technician Risk Management Specialist Safety Administrator/Risk Manager Administrative Secretary 1998 CiTRRF,NT NITMRF,R 1999 PROPOSED 1 1 1 1 2 2 1 0 0 1 1 0 0 1 ~ _L TOTAL 7 7 The salary and benefits associated with the Procurement Specialist position are reflected on the Procurement budget page. Organizational growth has resulted in a need to modify the Divisional staffing plan. This modification will enable staff to more effectively address the ever-increasing scope and activity level within the Occupational Safety & Health/Risk Management program area. It also recognizes that the Occupation Safety & Health program area has, over the past two years, evolved to a higher level, more important program area with a greater scope within the organization. This modification involves the reclassification of the existing Risk Management Specialist to Safety Administrator/Risk Manager and reallocation of a technical support position within the Division to provide support to the Administrator on a one-half (''/2) to three-quarter (3/4) time basis. This reclassification and reallocation of staff, together with the downgrading of the existing Procurement Specialist position, results in a reduction in salary costs. Budget projections for 1999, with this modified staffing plan, will result in a $5,400 decrease in salary costs compared to what would have been the 1999 salary projections under the old staffing plan. PersPur -8- 11 /04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: GENERAL Department of Administrative Services 1998 Division of Human Resources/Procurement 1997 1998 Revised 1998 1999 Human Resources Actual Budget Budget Estimate Budget 101-01-11-710 PERSONAL SERVICES 2110 Salaries & Wages $183,486 $229,900 $229,900 $210,000 $245,800 2111 Overtime Wages 324 2,800 2,800 2,000 2,500 2112 Other Wages 0 0 0 0 0 2120 Employee Benefits 50,426 61,900 61,900 55,000 67,000 2125 Employee Training/Dev. 39,105 33,700 33,815 30,000 44,000 2126 Tuition Reimbursement 24,481 62,500 80,928 62,000 65,000 2140 Uniforms 1,896 4,800 4,800 4,800 4,000 299,718 395,600 414,143 363,800 428,300 OTHER EXPENSES 2201 Conferences/Mileage 5,197 6,200 6,200 5,500 6,000 2210 Reimbursable Business Expense 329 1,700 1,700 750 1,700 2320 Communications 781 1,400 1,400 1,400 3,100 2330 Rents and Leases 0 3,000 5,000 4,000 4,000 2349 Other Professional Services 82,559 64,000 68,700 68,000 41,400 2351 Maintenance of Equipment 580 4,000 4,000 4,000 4,000 2370 Advertising 66,449 68,500 76,021 70,000 71,000 2380 Printing & Reproduction 1,036 3,100 3,100 3,000 4,000 2390 Misc. Contractual Services 5,203 12,000 14,000 10,000 12,000 2391 Memberships & Subscriptions 4,565 5,900 6,175 5,300 5,900 2410 Office Supplies 2,908 6,000 6,619 5,000 5,000 2440 Small Tools & Minor Equipment 1,063 1,200 1,200 1,000 1,200 2810 .Employee Awards Program 9,951 9,900 19,075 19,000 12,300 2812 Special Projects/Programs 610 1,000 1,000 300 1,000 2815 Risk Management/Safety Programs 10,382 17,600 17,600 15,000 17,300 191,613 205,500 231,790 212,250 189,900 CAPITAL OUTLAY 2520 Equipment & Office Furniture 19,631 6,000 6,000 6,000 5,000 TOTALS $510,962 $607,100 $651,933 $582,050 $623,200 11 /04/98 Filename:\per\mig\gpropriv\99budget\humres -9- DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services Division of Human Resources/Procurement Human Resources • Account 2110, 2111 and 2120 provides funding for staffing reflected under Personnel Data. • Account 2125 reflects a significant increase due to high utilization levels of the Development Institute (Organizational Horizons) professional development program which was initially offered in 1998. In addition, several specialized, on-site training programs are planned in the areas of FMLA, ADA, FLSA compliance and in interviewing, performance appraisal, and coaching/counseling. • Account 2320 includes funding for a Nextel and long distance telephone charges. • Account 2349 reflects a significant decrease as a result of the use of a new on-line service to conduct criminal record checks and driving record checks and moving the funding for legal fees related to collective bargaining negotiations and grievance arbitration to the Department of Law. • Account 2370 provides funding to advertise job announcements. • Account 2390 includes funding for the Employee Assistance Program and outsourcing of certain recruitment and screening procedures. • Account 2520 provides funding for workstations for Human Resource Technician positions, a digital camera and scanner for safety program. PersPur -10- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: GENERAL Department of Administrative Services 1998 Division of Human Resources/Procurement 1997 1998 Revised 1998 1999 Procurement Actual Budget Budget Estimate Budget 101-01-12-710 PERSONAL SERVICES 2110 Salaries/VVages $33,786 $36,000 $36,000 $14,000 $28,000 2111 Overtime Wages 0 0 0 0 900 2120 Employee Benefits 9,734 7,800 7,800 2,700 10,400 43,520 43,800 43,800 16,700 39,300 OTHER EXPENSES 2201 Conferences/Mileage 598 1,000 1,000 500 750 2351 Maintenance of Equipment 0 300 300 120 300 2360 Insurance 132,564 163,500 163,500 150,000 172,200 2370 Legal Advertising 4,613 8,700 8,700 8,000 8,700 2390 Misc. Contractual Services 7,800 7,800 7,800 7,800 7,800 2391 Memberships and Subscriptions 706 1,200 1,200 1,000 1,000 2410 Office Supplies 21,061 35,000 43,316 35,000 35,000 2429 Coffee/Miscellaneous Supplies 11,165 13,500 16,676 15,000 15,000 2440 Small Tools & Minor Equipment. 0 300 300 300 300 2815 Risk Management/Safety Programs 357 0 0 0 0 178,864 231,300 242,792 217,720 241,050 CAPITAL OUTLAY 2520 Equipment & Office Furniture 1,450 0 0 0 500 TOTALS $223,834 $275,100 $286,592 $234,420 $280,850 11 /04/98 Filename:t:\per\mig\gpropriv\99budget\procure -11- DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services Division of Human Resources/Procurement Procurement • Account 2110 reflects a decrease compared to the 1998 Budget due to downgrading of the vacant Procurement Specialist position to Procurement Technician. • Account 2360 provides funding for the City's insurance. The City will experience a $15,000 savings in insurance costs in 1999 through membership in the CORMA (Central Ohio Risk Management Association) self-insurance pool. The net increase in this account for 1999 is due primarily to the City's need to purchase builder's risk insurance on certain major capital improvements projects which will be in progress in 1999. • Account 2410 provides funding for letterhead stationary and envelopes used city-wide and general office supplies for the procurement function. • Account 2429 provides funding for coffee and related supplies for all meetings of City Boards, Commissions, Committees, Council and the public that attend such meetings. Coffee and related supplies are also for employees that work at all locations, as well as visitors at such offices. PersPur -12- 11 /04/98 DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services Division of Community Relations Division of Community Relations serves as an in-house support division to all City departments/divisions for graphic, communication, ceremonial and meeting needs. The division is responsible for internal communications, external communications and media relations. • To administer the City Council-adopted Strategic Communication Plan by implementing the following objectives: - To maintain a strong relationship with the news media to ensure 85 percent of media coverage about Dublin each year is presented in a fair and balanced fashion. - To communicate with Dublin residents and others who affect the community's image in order to foster positive opinions about Dublin and encourage them to serve as ambassadors for the community. - To foster and support the marketing and communications elements of the City's community development strategies. To enhance the image of Dublin among other communities in Central Ohio. • To work with target audiences such as Chamber of Commerce representatives, business leaders, school officials, Convention and Visitors Bureau representatives, neighborhood leaders, church representatives, builders, Realtors and civic groups to help emphasize Dublin's positive attributes. • To support the Department of Development's Economic Development Strategy through marketing efforts. • To develop and administer the City's internal communications program. • To conduct the annual United Way Campaign. • To coordinate and implement marketing efforts for the Dublin Community Recreation Center. • To administer the City's Web pages. • To implement a Graphic Standardization Program. • To convey the goals and accomplishments of the City to its residents. • To make the process of City decision making, particularly City Council and the Boards and Commissions, acceptable and understandable to the public. PERSONNEL DATA POSITION TITLE ~ 1998 TRRFNT NCTIVIR +~R 1999 PROPOSE Director I, Community Relations 1 1 Community Relations Specialist 1 2 Community Relations Assistant 1 0 Administrative Secretary 1 1 Special Projects Assistant (Seasonal) 0 1 Intern ~ ~ TOTAL 5 6 NOTES & DT[TSTMENTS: The Personal Services costs for the Director I, Community Relations and Administrative Secretary positions are allocated fifty percent (50%) to this budget and fifty percent (50%) to the Hotel/Motel Tax Fund. The Community Relations Assistant position has been upgraded to a Community Relations Specialist. Admpio -13- 11 /04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: GENERAL 1998 Department of Administrative Services 1997 1998 Revised 1998 1999 Division of Community Relations Actual Budget Budget Estimate Budget 101-01-13-710 PERSONAL SERVICES 2110 Salaries & Wages $94,532 $108,500 $108,500 $108,500 $124,000 2111 Overtime Wages 6,251 7,600 7,600 7,600 2,600 2112 Other Wages 8,367 4,500 4,500 4,500 12,200 2120 Employee Benefits 27,285 30,000 30,000 30,000 33,700 136,435 150,600 150,600 150,600 172,500 OTHER EXPENSES 2201 Conferences/Mileage 5,390 9,200 9,912 6,000 9,500 2211 Meeting Expenses 570 1,100 1,100 1,100 1,300 2320 Communications 3,145 8,000 17,529 17,000 10,000 2349 Other Professional Services 143,316 159,600 217,269 200,000 162,500 2351 Maintenance of Equipment 3,992 1,300 1,528 1,600 1,400 2380 Printing 40,032 81,200 115,071 90,000 89,000 2390 Misc. Contractual Services 1,215 2,300 2,300 1,000 2,300 2391 Memberships & Subscriptions 1,397 2,500 2,500 2,500 2,700 2410 Office Supplies 4,555 9,900 11,377 7,500 9,900 2420 Operating Supplies 8,956 9,900 11,769 11,000 28,000 2440 Small Tools & Minor Equipment 1,178 4,800 4,800 4,800 2,000 2812 Special Projects/Programs 33,694 33,300 33,300 1,000 50,000 2813 Promotional Programs 8,432 39,000 49,472 35,000 51,800 255,872 362,100 477,927 378,500 420,400 CAPITAL OUTLAY 2520 Equipment & Office Furniture 2,293 500 1,500 1,500 6,100 TOTALS $394,600 $513,200 $630,027 $530,600 $599,000 11 /04/98 Filename:)per\mig\gpropriv\99budget\admpio -14- DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services Division of Community Relations • Account 2112 provides funding for an intern for nine months and seasonal help for 10 weeks. • Account 2211 provides funding for Internal Communications Committee luncheon meetings, all city staff meetings, business luncheons. • Account 2320 includes funding for Nextel, courier service charges, postage and handling fees, distribution of six issues of Inside Dublin via local newspaper. • Account 2349 includes funding for consulting services for communications, photographer, videographer, graphic design, professional voice for Hold Into Gold and 1610, video news clips, and community forums, tournament hospitality, Internet consultant and service fees and State of the City expenses. The City's involvement with the Memorial Tournament includes a Corporate Hospitality Center, tent rental, tables, chairs, food service and badges. • Account 2351 provides maintenance for fax machine, copier, and radio station. • Account 2380 includes funding for printing costs for Inside Dublin, the annual report, resident guides, Dublin Data, Fact Book, news sheets for external and internal communications, invitations, support pieces for various departments and miscellaneous stationary. • Account 2420 includes funding for Memorial Tournament supplies including signage, decorations, favors and the addition of shuttle driver t-shirts and magnetic signs for vans, employee recognition t- shirts and lunch supplies, and supplies for two block party packages. • Account 2440 includes funding for a copy machine and table top display. • Account 2812 includes funding for the United Way Campaign, City receptions, Art in Public Places Ceremonial Reception, DCRC Phase II Grand Opening, Emerald Parkway Bridge Opening and recognition of Avery/Muirfield Drive Interchange. • Account 2813 provides funding for advertising in the Memorial Tournament Magazine, retention and expansion promotional pieces, In Touch Ad in the Dublin News and a four page Annual Report insert in the Dublin News, sponsorship of Memorial Tournament Corporate Cup Outing and Corporate Shuttle service. Admpio -15- 11 /04/98 DEPARTMENT/DIVISION/BUREAU/OFFICE: Department of Administrative Services Division of Court Services The Division of Court Services serves as the judicial branch of the City. The Division is responsible for monitoring all court operations including the collection of fines, preparing the court docket, and for processing all criminal and traffic citations. As a sentencing alternative, the Division offers adult probation, adult and juvenile diversion, community service and provided no conviction programs. The Division of Court Services is also responsible for implementing and operating the City's Records Management Program, which includes both on and off-site central storage, microfilming and optical imaging. • To enforce court orders. • To maintain high levels of accuracy on all court records. • To effectively administer the adult probation, adult and juvenile diversion, community service and the provided no convictions programs. • To provide a liaison to local non-profit organizations to heighten awareness and participation in the community service program. • To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases and community service workers and in processing court documents. • To effectively monitor all sentencing alternatives cases for compliance with court orders. • To maintain harmonious relations between the Mayor, the prosecutors, the Division of Police and the court staff in order to better serve the public. • To maintain secure and orderly courtroom operations. PERSONNEL DATA POSITION TITLE Director I, Court Services (2) Probation Officer Diversion Officer Court Clerk Records Management Technician (1) Administrative Secretary (3) TOTAL 1998 1999 (:iTRRF,NT TMBER PROPOSED 2 2 1 1 7 7 A portion of the salary for the Mayor and Vice-Mayor are allocated to the Division of Court Services' budget. The Division also performs the additional duties of the Records Management Program to comply with conditions set forth in the Ohio Revised Code and in an attempt to reduce the need for additional staff. Salaries, wages and benefits have been allocated to Court Services and Records Management for each position as follows: (1) allocates one hundred percent (100%) to Records Management, (2) allocates fifty percent (50%) to Court Services and fifty percent (50%) to Records Management and (3) allocates seventy-five percent (75%) to Court Services and twenty-five percent (25%) to Records Management. AdmCourt -16- 11 /04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: GENERAL 1998 Department of Administrative Services 1997 1998 Revised 1998 1999 Division of Court Services Actual Bud et Bud et Estimate Budget 101-01-14-710 PERSONAL SERVICES 2110 Salaries & Wages $175,668 $184,000 $184,000 $170,000 $188,000 2111 Overtime Wages - 3,463 7,000 7,000 1,000 6,000 2120 Employee Benefits 52,686 56,700 56,700 53,000 61,000 231,817 247,700 247,700 224,000 255,000 OTHER EXPENSES 2201 Conferences/Mileage 3,532 5,000 3,148 3,000 6,500 2320 Communications 136 250 250 250 300 2345 Legal Services (Prosecutor) 12,919 15,300 17,617 17,500 20,000 2349 Professional Services 22,366 27,000 34,459 34,000 47,900 2351 Maintenance of Equipment 754 850 850 850 875 2390 Misc. Contractual Services 892 1,300 1,395 1,395 1,400 2391 Memberships & Subscriptions 704 750 780 780 800 2410 Office Supplies 9,057 7,000 7,929 7,100 7,500 2420 Operating Supplies 423 1,000 1,000 500 500 2910 Refunds 0 100 270 50 100 50,783 58,550 67,698 65,425 85,875 CAPITAL OUTLAY 2520 Equipment & Office Furniture 6,507 4,000 3,323 3,000 3,000 TOTALS $289,107 $310,250 $318,721 $292,425 $343,875 11 /04/98 Filename:\perlmiglgpropriv\99budget\admcourt -17- DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services Division of Court Services Account 2110 and 2120 budgets for the allocations identified under Notes and Adjustments. Account 2345 provides funding for services provided by the Franklin and Delaware County Prosecutors and the Franklin County Public Defenders office. Account 2349 includes funds for prisoner boarding services with Franklin and Delaware County Jails, the Franklin County work release program, prisoner meals and the City's share of the Franklin County Municipal Court's operational costs. The substantial increase in funding is due to the increase in the daily fee charged by Franklin County, the fee will be increasing from $49 to $60. There is also legislation pending that, if passed, will have a significant impact on prisoner boarding fees. Funds have not been budgeted; however, if the legislation passes, additional funding will be needed. AdmCourt -18- 11 /04/98 DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services Division of Information Technology The administration of the City's information technology is the responsibility of the Director of Information Technology. This involves planning, maintaining, developing, overseeing and managing the City's local area and wide area networks, the IBM AS/400 Systems, all personal computers, and any other technology related issue. This division must also enhance and promote the utilization of technology so that city operations realize the benefits of using technology as a tool. The goal of the Division of Information Technology is to improve productivity and enhance services to the community. This function has seen phenomenal growth over the last several years and we anticipate the functional responsibilities to continue to expand as a result of continued employment growth and the rapidly changing world of technology. • To provide improved and reliable information systems service. • To coordinate and assist in the assessment of the City's technology needs. • To implement city-wide integrated technology solutions. • To employee current technology that is appropriately beneficial to the City. • To provide technology solutions that meet overall City objectives. • To improve staff productivity and enhance City services through the proper use of technology. • To continue the implementation of the City's Information Technology strategic plan. PERSONNEL DATA POSITION TITLE Director III, Information Technology Team Leader Network Engineer Information Technology Analyst Administrative Secretary TOTAL 1998 1999 ('iTRR .NT TMBER PROPOSED 2 2 0 1 2 3 Q ~ 5 8 The proper use of technology is critical to the future growth of the City of Dublin. This is especially true due to our fast paced, dynamic environment. Technology is involved in almost all areas of city operation. A competent and fully staffed Information Technology Division must be provided in order to maintain the high level of technology support and enable appropriate technology utilization to meet the needs and high standards of Dublin. InfoTec -19- 11 /04/98 1999 BUDGET -CITY OF DUBLIN, OHlO FUND: GENERAL 1998 Department of Administrative Services 1997 1998 Revised 1998 1999 Division of Information Technoloq Actual Budget Budget Estimate Request 101-01-16-710 PERSONAL SERVICES 2110 Salaries & Wages $0 $245,500 $245,500 $213,000 $367,000 2111 Overtime Wages 0 10,000 10,000 8,500 15,000 2112 Other Wages 0 0 0 0 0 2120 Employee Benefits 0 69,000 69,000 54,000 98,000 0 324,500 324,500 275,500 480,000 OTHER EXPENSES 2201 Conferences/Mileage 0 24,000 24,000 15,000 48,000 2320 Communications 0 25,000 34,596 32,500 55,000 2349 Other Professional Services 0 180,000 315,769 315,750 105,000 2351 Maintenance of Equipment 0 220,000 220,000 215,000 290,900 2390 Misc. Contractual Services 0 10,000 16,750 12,900 10,000 2391 Memberships & Subscriptions 0 1,500 1,500 1,500 2,000 2410 Office Supplies 0 4,000 4,234 4,234 8,000 2420 Operating Supplies 0 6,000 6,500 6,500 9,000 0 470,500 623,349 603,384 527,900 CAPITAL OUTLAY 2520 Equipment & Office Furniture 0 7,000 7,800 7,800 12,000 TOTALS $0 $802,000 $955,649 $886,684 $1,019,900 11 /04/98 Filename:\per\mig\gpropriv\99budget\admit -20- DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services Division of Information Technology • Account 2110, 2111, and 2120 provides funding for staffing reflected under Personnel Data. • Account 2320 includes funds for dedicated telephone lines for computer modems, long-distance charges, including remote hook-ups by software vendors, communication fees for the Internet, and to provide Nextels. • Account 2349 provides for computer consulting services for special projects when specific expertise is desired and/or to augment the staffing assignments due to workload. • Account 2351 provides funding for hardware and software maintenance fees. • Account 2390 provides funding for set-up charges for the Internet and for various technical support services. • Account 2420 provides funding for operating supplies as needed. • Account 2520 includes funding for workstation and equipment for the new Information Technology positions and additional needs in the Ciry Hall training room. InfoTec -21- 11/04/98 Proposed 1999 Operating Budget General Fund I Department of Finance DEPARTMENT/DIVISION/BUREAU: Department of Finance Division of Accounting & Auditing The Division of Accounting & Auditing is responsible for maintaining the financial records of the City including: recording all receipts and expenditures; processing the City's payroll, maintaining perpetual fixed asset records, internally examining and auditing accounts of the various departments and preparation of the City's Comprehensive Annual Financial Report. The Director of Finance assists the City Manager in the preparation and administration of the operating budget, the capital improvements program and is responsible for the administration of the City's debt. The Director of Finance also has administrative authority over the Division of Taxation. • To help maintain a fiscally sound government and to conform to regulations by improving methods for financial planning and capital improvement planning. • To provide assistance to the City Manager in the preparation and administration of the City's operating and capital budgets. • To update, on an annual basis, the costs of all services provided by the City and to compare and evaluate the service cost with the service revenue. • To receive the Certificate of Achievement For Excellence in Financial Reporting. • To maintain the financial records, ensure compliance with economic development commitments, and allocate funds in accordance with the applicable agreements for the City's various Tax Increment Financing Districts and Community Reinvestment Areas. • To administer the City's debt financing function with the goal of receiving an upgraded rating for the City's debt. • Continue the implementation of new accounting software. PERSONNEL DATA POSITION TITLE Director III, Finance Director I, Accounting & Auditing Financial Analyst Budget Analyst Accountant Accounting Technician II Accounting Technician II (Part-time) Administrative Secretary Intern TOTAL 1998 1999 C'iTRRF.NT NUMBER PROPOSED 1 1 1 1 0 1 1 1 4 4 1 1 1 1 ~ 1 11 12 The part-time Accounting Technician II position was converted from afull-time position. This position was previously allocated 50% to the Division of Accounting and Auditing and 50% to the Division of Taxation. Staffing levels were evaluated and as positions were vacated the position was changed from full-time to part-time and will be assigned to the Division of Accounting and Auditing. FinAdm -22- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: GENERAL 1 ggg Department of Finance 1997 1998 Revised 1998 1999 Division of Accounting & Auditin Actual Budget Budget Estimate Budget 101-02-10-710 PERSONAL SERVICES 2110 Salaries & Wages $293,389 $367,000 $367,000 $339,800 $441,000 2111 Overtime Wages 197 2,500 2,500 2,500 3,000 2112 Other Wages 6,221 7,800 7,800 5,000 9,360 2120 Employee Benefits 85,022 107,000 107,000 90,950 118,000 384,829 484,300 484,300 438,250 571,360 OTHER EXPENSES 2201 Conferences/Mileage 1,195 8,000 8,000 7,000 9,500 2320 Communications 663 1,200 1,250 750 1,200 2340 Accounting/Auditing Services 0 2,500 2,500 1,000 2,500 2349 Other Professional Services 22,045 14,400 14,319 2,500 20,400 2351 Maintenance of Equipment 16,339 2,500 3,600 3,500 3,600 2370 Legal Advertising 371 600 600 450 600 2380 Printing and Reproduction 4,063 3,600 3,735 3,700 4,000 2390 Misc. Contractual Services 7,404 13,500 14,971 12,000 15,000 2391 Memberships & Subscriptions 2,159 2,300 2,300 2,300 2,500 2410 Office Supplies 9,088 12,250 12,473 12,000 13,750 2910 Refunds 48 250 250 100 250 63,375 61,100 63,998 45,300 73,300 CAPITAL OUTLAY 2520 Equipment 8~ Office Furniture TOTALS 11 /04/98 Filename:\per\mig\gpropriv\99budget\finadm 3,233 4,500 7,290 7,000 6,000 $451,437 $549,900 $555,588 $490,550 $650,660 -23- DEPARTMENT/DIVISION/BUREAU: Department of Finance Division of Accounting & Auditing • Accounts 2110 and 2120 include funding for the additional Budget Analyst position. • Account 2320 includes funds for long-distance charges, mailing fees, and various other costs. • Account 2340 provides an allocation for accounting/auditing services to review internal controls at various revenue collection points. • Account 2349 provides funding for the use of an investment advisor for a portion of the City's portfolio. • Account 2370 provides funding for the public notice of the availability of the City's financial statements and tax budget as mandated by the Ohio Revised Code, and other notices as necessary. • Account 2380 provides funding for the printing of City financial documents. • Account 2390 provides funding for paying agent fees related to existing bond issues, anticipated note issues and an audit of the motor vehicle registrations. • Account 2410 provides funding for accounts payable checks, purchase requisitions, payroll checks, leave request forms for City employees and other general office supplies. • Account 2520 includes new workstations for the front office area, and new equipment and chair for the new budget analyst position. FinAdm -24- 11/04/98 DEPARTMENT/DIVISIONBUREAU: Department of Finance Division of Taxation STATEMENT OF FUNCTIONS: The primary function of this division is to administer the City Income and Hotel/Motel Tax Ordinances by insuring the highest degree of compliance within a framework of effective and efficient tax administration. The Division of Taxation is responsible for the collection of all tax revenues, refunds, audits, delinquency collections, and compliance projects and other duties as assigned. This office mails and processes over 14,000 annual returns, over 8,000 estimated tax forms, and 26,000 withholding forms. Preliminary and final audits are conducted to insure that all tax obligations have been fulfilled. The Tax Administrator works closely with businesses to insure proper and timely filing, paying and processing of all tax forms. • Operate an efficient, organized and cooperative tax office. • Maintain prompt processing time frames on all returns and refunds. • Review withholding frequencies on all accounts and make necessary adjustments. • Closely monitor progress of collection efforts through formally established delinquency procedures. • Review and modify returns/forms used by the Division of Taxation. • Establish procedures and a pilot program to accept W-2's via magnetic tape or diskette. • Cross-train Division of Taxation staff in finance related areas. • Implement telefiling, electronic filing and electronic funds transfer for withholding accounts. • Meet the goals set in the Mission Statement. • Provide assistance in the administration of Tax Increment Financing and Economic Development Agreements. PERSONNEL DATA POSITION TITLE Director I, Tax Administrator Accounting Technician II Accounting Technician I Clerical Specialist I (Part-Time) TOTAL 1998 CITRRENT NLTMRER 1999 PROPO 1 1 3 3 1 1 1 1 6 FinTax -25- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: GENERAL 1998 Department of Finance 1997 1998 Revised 1998 1999 Division of Taxation Actual Bud et Budget Estimate Bud et 101-02-11-710 PERSONAL SERVICES 2110 Salaries & Wages 2111 Overtime Wages 2112 Other Wages 2120 Employee Benefits OTHER EXPENSES 2201 Conferences/Mileage 2320 Communications 2349 Other Professional Services 2351 Maintenance of Equipment 2390 Misc. Contractual Services 2391 Memberships & Subscriptions 2410 Office Supplies 2414 Supplies-Dublin Forms 2910 Income Tax Refunds CAPITAL OUTLAY 2520 Equipment & Office Furniture TOTALS 11 /04/98 Filename:\per\mig\gpropriv199budget\fintax $182,420 $210,000 $210,000 $195,000 $207,000 1,776 3,600 3,600 3,600 4,500 0 0 0 0 0 49,792 56,000 56,000 50,100 54,950 233,988 269,600 269,600 248,700 266,450 2,636 4,500 4,500 2,500 4,500 3,649 4,250 4,250 4,000 4,250 0 10,000 40,000 0 50,000 6,203 4,500 4,937 1,500 1,500 2,173 5,875 5,909 2,500 5,875 1,017 1,900 2,200 2,200 2,200 3,333 3,200 3,200 3,000 3,200 8,354 13,000 20,122 20,000 28,800 1,046,510 1,150,000 1,150,000 1,150,000 1,315,250 1,073,875 1,197,225 1,235,118 1,185,700 1,415,575 9,757 2,500 2,500 2,500 3 750 $1,317,620 $1,469,325 $1,507,218 $1,436,900 $1,685,775 -26- DEPARTMENT/DIVISIONBUREAU: Department of Finance Division of Taxation • Accounts 2110 and 2120 provide funding for full staffing. • Account 2349 provides funding for consulting services related to telefiling. It is anticipated that the project will be initiated in mid-1999. • Account 2390 includes funding to utilize a credit bureau for collection of delinquent accounts and transaction fees associated with telefiling. • Account 2520 provides funding for a cabinet, table and chairs for taxpayer assistance, copier and fax machine. • Account 2910 provides funding for income tax refunds. The estimate is based on approximately 3.8% of estimated gross revenues. FinTax -27- 11 /04/98 Proposed 1999 Operating Budget General Fund II Department of Development DEPARTMENT/DIVISION/BUREAU/OFFICE: Department of Development Office of the Assistant City Manager/ Director of Development The Director of Development is responsible and accountable for the general management, coordination, and direction of the organizational functions and resources of the Divisions of Planning, Engineering, Building Standards, and Economic Development. The Director of Development exercises maximum independent professional, managerial, and technical judgement, discretion, and authority and functions within the framework of the Dublin Charter, all applicable codes, ordinances, rules, regulations, and policy guidelines of the City Manager. The Director of Development is the direct, immediate administrative superior over the Director of Planning, the Director of Engineering, the Director of Building Standards, and the Director of Economic Development . A primary responsibility of the Director of Development is the overall direction, coordination, and management of the capital improvements planning, programming, and budgeting process as well as monitoring and ensuring timely completion of capital improvement projects identified in the budgeting process. The Director of Development directs the City's efforts and activities necessary to achieve the comprehensive policy objectives in the areas of economic and community development, planning, and capital improvements programming. • To provide leadership and direction to the staff in the Divisions of Planning, Engineering, Building Standards and Economic Development. • To formulate and develop plans, policies, procedures, and regulations necessary to achieve an effective level of organizational performance within the Divisions of Planning, Engineering, Building Standsi~ and Economic Development. • To prepare the annual operating budget for the Department of Development. • To determine and project personnel needs for the Department of Development. • To research, develop, and implement new methods and procedures to strengthen and improve relations with the development community. • To direct, coordinate, and manage the capital improvements planning, programming, and budgeting process as well as monitoring and ensuring the timely completion of capital improvements projects identified in the budgeting process. • Assistant City Manager functions. PERSONNEL DATA 1998 1999 POSITION TITLE C'iTRRF,NT NTTMBER PROPOSED Assistant City Manager/Director III, Development 1 1 Executive Secretary 1 1 Clerical Specialist I ~ 1 3 3 TOTAL T)evetnn -28- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: GENERAL 1998 Department of Development 1997 1998 Revised 1998 1999 Office of Director of Development Actual Budget Bud et Estimate Budget 101-03-10-720 PERSONAL SERVICES 2110 Salaries & Wages 2111 Overtime Wages 2112 Other Wages 2120 Employee Benefits $230,113 $151,000 $151,000 $150,310 $156,000 10,068 4,000 4,000 2,000 4,000 17,865 5,000 5,000 0 5,000 68,764 39,500 39,500 38,700 43,500 326,810 199,500 199,500 191,010 208,500 OTHER EXPENSES 2201 Conferences/Mileage 2210 Reimbursable Business Expense 2211 Meeting Expenses 2320 Communications 2330 Rents & Leases 2349 Other Professional Services 2351 Maintenance of Equipment 2380 Printing and Reproduction 2391 Memberships & Subscriptions 2410 Office Supplies 2420 Operating Supplies 2822 Economic Development Program CAPITAL OUTLAY 2520 Equipment & Office Furniture 6,970 4,000 8,700 7,500 5,500 1,132 1,000 1,000 750 1,000 899 1,500 2,617 1,500 1,500 34,488 50,000 58,642 47,000 50,000 8,559 14,000 16,161 15,000 25,000 47,144 23,000 93,582 70,000 20,000 22,285 33,000 48,386 43,000 27,000 1,906 3,000 6,265 5,000 3,000 2,188 1,500 1,698 1,800 2,000 3,442 4,000 4,442 2,500 4,000 14,458 7,000 8,969 5,000 7,000 14,956 0 0 0 0 158,427 142,000 250,462 199,050 146,000 14,892 9,000 9,201 7,500 40,000 TOTALS $500,129 $350,500 $459,163 $397,560 $394,500 11 /04/98 Filename:\per\mig\gpropriv\99budget\develop -29- DEPARTMENT/DIVISION/BUREAU: Department of Development Office of the Assistant City Manager/ Director of Development • Account 2110 includes $400 per month car allowance for Assistant City Manager/Director of Development. • Account 2210 includes funds for business meeting expenses for luncheons with developers, business leaders, prospective industries, etc. • Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food, beverages and associated supplies. • Account 2320 includes funds for postage for the 5800 Building, courier and express mail services, local, long-distance and cellular phone charges, and pagers for the Department of Development. • Account 2330 includes funds for rental of postage meter, copier equipment, or other rental equipment. • Account 2349 includes funds for minor, unforeseen consulting services not related to currently funded capital improvement projects and aerial mapping services. • Account 2351 includes funds for service agreements on all other office equipment for the Department of Development. • Account 2380 includes funds for miscellaneous printing/reproduction of various forms, slide reproduction, copying of special products, aerial prints, etc. • Account 2420 includes funds for supplies for departmental copiers, fax machines and computers. • Account 2520 provides funding for furniture and equipment needs for staff involved in the processing of various development permits. The staff involved in the various permiting processes were relocated to the "Community Room". Develop -30- 11/04/98 DEPARTMENT/DIVISION/BUREAU: Department of Development Division of Planning This division is administered by the Planning Director which is under the direction of the Director of Development. The division is responsible for the City's land use, planning, and zoning functions, including the enforcement of the Zoning Code. The division serves as staff to several commissions. Specifically, Planning Division activities relate to the following functional areas: review of development proposals; capital improvement programming; updating the Community Plan and development control regulations; project analysis; area studies; code enforcement; mapping; information base; and project coordination. • To be responsive to citizens in regards to planning and implementing a citizen participation process. • To plan the orderly, high quality growth of the City by publishing and updating as needed the Community Plan. • To assist in the coordination and the implementation of the capital improvement program, and updating and administering development regulations. • To be responsive to City Council goals. • To ensure compliance with all orders of City Council, Planning Commission, Board of Zoning Appeals, Architectural Review Board and various special subcommittees and other groups. PERSONNEL DATA POSITION TIT . . 1998 C' TRRF.NT NITMB ,R 1999 PROP04 -D Director II, Planning Assistant Planning Director Planner II Planner I Code Enforcement Officer Development Review Specialist GIS Coordinator GIS/CAD Technician Administrative Secretary Clerical Specialist I Clerical Specialist II GIS Intern Planning Intern 1 1 0 1 6 6 1 0 2 2 0 1 2 2 1 1 1 1 1 1 1 1 ~ ~ TOTAL 22 23 The existing Planner II is expected to be upgraded to an Assistant Planning Director during 1998. Two new positions have been added: a Planner II to be involved in the long-range planning issues as requested by City Council during goal setting, and a GIS Coordinator to upgrade and oversee the GIS program. Additionally, the Code Enforcement Officer has been reassigned to the Division of Building Standards. Planning -31- 11 /04\98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: GENERAL 1998 Department of Development 1997 1998 Revised 1998 1999 Division of Planning Actual Budget Budget Estimate Budget 101-03-11-720 PERSONAL SERVICES 2110 Salaries & Wages $409,893 $598,600 $598,600 $573,100 $708,000 2111 Overtime Wages 13,241 21,000 21,000 17,500 21,000 2112 Other Wages 61,859 85,200 85,200 82,000 85,200 2120 Employee Benefits 121,825 190,000 190,000 169,600 210,500 2140 Uniforms & Clothing 980 1,500 2,379 2,000 1,500 607,798 896,300 897,179 844,200 1,026,200 OTHER EXPENSES 2201 Conferences/Mileage 11,448 15,750 20,049 23,675 17,500 2211 Meeting Expenses 4,293 2,500 3,738 4,800 4,000 2344 Planning Services 434,456 172,000 421,192 400,000 222,000 2349 Other Professional Services 36,266 168,000 169,104 160,000 107,000 2391 Memberships & Subscriptions 2,360 6,500 7,253 6,000 7,000 2410 Office Supplies 8,325 12,000 13,032 9,500 12,000 2420 Operating Supplies 27,377 26,000 27,717 27,000 38,000 2830 Code Enforcement Activities 3,856 4,000 4,971 4,900 0 2910 Refunds 5,410 10,000 10,000 12,700 13,000 533,791 416,750 677,056 648,575 420,500 CAPITAL OUTLAY 2520 Equipment & Office Furniture 2,482 36,400 53,916 50,000 15,000 TOTALS $1,144,071 $1,349,450 $1,628,151 $1,542,775 $1,461,700 11 /04/98 Filename:\per\mig\gpropriv\99budget\planning -32- DEPARTMENT/DIVISIONBUREAU: Department of Development Division of Planning • Account 2110 and 2120 include funding for a new Planner II, as listed in the recently adopted City Council goals, and a new GIS Coordinator. • Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food, beverages, and associated supplies. • Account 2344 provides funding for consulting services for a Uniform Development Ordinance, several plans needed for Old Dublin as an outgrowth of the Community Plan, and updates for the fiscal and transportation models from the Community Plan. • Account 2349 includes consulting and other services such as lighting evaluations, GIS consulting services, publishing the Southwest Area Study and Old Dublin architectural standards. • Account 2420 provides funding for photography, GIS supplies and presentation materials. • Account 2520 provides funding for office furniture to accommodate added staff and to maximize the records/service area. Planning -33- 11/04/98 DEPARTMENT/DIVISION/BUREAU: Department of Development Division of Engineering This division is under the direction of the City Engineer, who reports directly to the Director of Development and provides such engineering services as design review, pavement management, operation and maintenance of traffic signals, street lights, warning system, pump stations, drafting, surveying, civil project inspection, design, operation and maintenance of storm and sanitary sewers, streams, retention and detention basins, oversight of City's public improvements and consultation on proposed projects to the various City departments. The City Engineer is charged with enforcing standards for all work in the public right-of--way. This division reviews the engineering aspects of all development projects and provides significant support to the Divisions of Streets and Utilities, Grounds and Facilities and Recreation Services regarding the maintenance of City infrastructure. The City Engineer is called on to provide advice and information to City Council and the Planning and Zoning Commission. • To maintain City infrastructure by establishing a maintenance program for sewers, manholes, streets, highways, curb and gutters, sidewalks, bikepaths, traffic signals, streams and ponds. • To oversee timely completion of City sponsored public improvement projects. • To ensure comprehensive, timely review of engineering drawings and plans for capital improvements, subdivisions and developments. • To coordinate with other governmental agencies in regard to issues such as pursuing federal and state grants, sewer, water and other applicable issues. • To implement the comprehensive stormwater program. PERSONNEL DATA 1998 1999 POSITION TITLE CiTRRF.NT TMBER PROPOSED Director II, Engineering 1 1 Assistant Director, Engineering 3 3 Civil Engineer 2 3 Engineering Assistant 2 2 Traffic Signal Technician 1 1 Electrical Worker 2 4 Engineering Project Inspector 6 6 ROW/Easement Survey Specialist 0 1 Administrative Secretary 1 1 Clerical Specialist I 1 1 Accounting Technician I 1 1 Intern 2- 2-- TOTAL 22 26 Engineer -34- 11 /04/98 1999 BUDGET - CITY OF DUBLIN, OHIO FUND: GENERAL 1998 Department of Development 1997 1998 Revised 1998 1999 Division of Engineering Actual Bud et Bud et Estimate Bud et 101-03-12-720 PERSONAL SERVICES 2110 Salaries & Wages $677,732 $810,000 $810,000 $770,200 $923,000 2111 Overtime Wages 33,365 35,000 35,000 35,000 37,500 2112 Other Wages 4,090 28,000 28,000 7,500 28,000 2120 Employee Benefits 183,555 228,500 228,500 213,500 282,000 2140 Uniforms 2,275 5,000 7,040 7,000 7,500 901,017 1,106,500 1,108,540 1,033,200 1,278,000 OTHER EXPENSES 2201 Conferences/Mileage 8,785 17,250 17,250 10,000 20,750 2211 Meeting Expenses 389 500 602 600 650 2343 Engineering Services-Traffic 2,474 0 1,305 1,305 0 2346 Engineering Inspection Service 44,279 125,000 181,155 80,000 115,000 2348 Plan Review 23,125 60,000 82,026 65,000 50,000 2349 Professional Services 27,784 50,000 57,617 50,000 50,000 2380 Printing & Reproduction 14,462 16,000 16,060 15,000 18,000 2391 Memberships & Subscriptions 4,245 2,500 2,500 2,500 3,000 2410 Office Supplies 5,467 10,000 10,363 9,000 11,000 2420 Operating Supplies 3,107 10,000 10,797 10,000 12,000 2910 Refunds 0 0 0 130 0 134,117 291,250 379,675 243,535 280,400 CAPITAL OUTLAY 2520 Equipment & Office Furniture 29,074 14,000 26,797 26,000 15,000 TOTALS $1,064,208 $1,411,750 $1,515,012 $1,302,735 $1,573,400 11 /04/98 Filename:\per\mig\gpropriv\99budget\engineer -35- DEPARTMENT/DIVISIONBUREAU: Department of Development Division of Engineering • Account 2110 and 2120 includes funding for an additional Civil Engineer, two additional Electrical Workers, and one Right-of--Way/Easement Survey Specialist. This account also includes a $350 per month car allowance for the City Engineer. • Account 2211 includes funding for group meetings sponsored by the City. Funding is included for food, beverages, and associated supplies. • Account 2346 provides funding for inspection of concrete pipe by the City of Columbus, contract engineering testing services and contract inspection services. • Account 2348 is an allocation for specialized plan review. • Account 2349 provides funding for consulting services, such as traffic analysis and evaluation of intersections for traffic signals. • Account 2380 provides funding for printing contract documents and plans related to the City's capital improvement projects. • Account 2520 includes funding for furniture and equipment for new positions and modifications to office areas. Engineer -36- 11/04/98 DEPARTMENT/DIVISIONBUREAU: Department of Development Division of Building Standards The Division of Building Standards is under the administrative direction of the Director of Building Standards (Certified Building Official) who reports directly to the Director of Development. The primary responsibility of the division is to ensure that all new construction (commercial and residential) complies with all applicable state, local, and national building codes. • To ensure that all new construction (commercial and residential) complies with all applicable state, local, and national building codes. • Perform plan reviews on applications, perform inspections, issue permits and issue certificates of occupancy. •. Provide direction and communicate with the construction applicants and the public. • Provide timely information regarding levels and types of construction activity within the City to City departments, applicants, and the public. • Provide architectural support to city projects. PERSONNEL DATA POSITION TITT.E Director II, Building Standards Commercial Plans Examiner/City Architect Building Inspector Electrical Inspector Electrical Inspector (part-time) Permit Coordinator Residential Plans Examiner Code Enforcement Officer Landscape inspector Administrative Secretary Clerical Specialist II Clerical Specialist I 1998 ('iTRRFNT TMBF,R 1999 PROPOSED 1 1 1 1 4 5 1 1 1 1 1 1 1 1 0 1 0 1 1 2 2 1 Q 1 13 1~ TOTAL The Code Enforcement Officer position has been reassigned from the Division of Planning to the Division of Building Standards. The additional Building Inspector and the addition of a Clerical Specialist I position is the result of the continued high volume of construction activity. The Landscape Inspector has been added as a result of the adoption of the Tree Preservation Ordinance. Bldg -37- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: GENERAL 1998 Department of Development 1997 1998 Revised 1998 1999 Division of Building Standards Actual Bud et Budget Estimate Budget 101-03-13-720 PERSONAL SERVICES 2110 Salaries & Wages $387,479 $456,000 $461,000 $461,000 $616,000 2111 Overtime Wages 13,302 16,000 12,000 12,000 15,000 2112 Other Wages 30,096 23,000 34,432 34,000 20,000 2120 Employee Benefits 111,555 133,500 133,500 133,000 191,000 2140 Uniforms & Clothing 1,034 3,000 3,252 3,000 4,000 543,466 631,500 644,184 643,000 846,000 OTHER EXPENSES 2201 Conferences/Mileage 11,877 13,500 13,751 10,000 15,750 2211 Meeting Expenses 811 750 750 750 750 2347 Building Inspection Service 81,882 80,000 87,731 65,000 80,000 2348 Plan Review 111,644 5,000 130,274 130,000 85,000 2349 Other Professional Services 8,950 12,000 2,000 2,000 15,000 2380 Printing & Reproductions 3,745 6,000 6,379 5,000 6,000 2391 Memberships & Subscriptions 2,225 2,500 2,555 2,000 2,000 2410 Office Supplies 2,112 4,000 4,038 4,000 6,000 2420 Operating Supplies 3,759 12,000 12,909 8,000 13,000 2830 Code Enforcement Activities 0 0 0 0 6,000 2910 Refunds 5,164 7,500 7,500 7,500 7,500 232,169 143,250 267,887 234,250 237,000 CAPITAL OUTLAY 2520 Equipment & Office Furniture 64,239 8,000 14,794 14,000 10,000 TOTALS $839,874 $782,750 $926,865 $891,250 $1,093,000 11 /04/98 Filename:\per\mig\gpropriv\99budget\bldg -38- DEPARTMENT/DIVISIONBUREAU: Department of Development Division of Building Standards • Account 2110 and 2120 provide funding for an additional Building Inspector, a Landscape Inspector and a Clerical Specialist I. • Account 2347 includes funding for additional plumbing inspection services from Franklin County Board of Health. This fee is directly offset by fees collected. • Account 2348 provides funding for contract, plan review of commercial, industrial, and multi-family developments. • Account 2349 provides funding for a data base consultant. • Account 2520 provides funding for office furniture and equipment for new positions and replacement furniture. Bldg -39- 11/04/98 DEPARTMENT/DIVISION/BUREAU/OFFICE: Department of Development Division of Economic Development This division is administered by a Director of Economic Development who reports directly to the Assistant City Manager/Director of Development The division is responsible for the implementation of the City's economic development program and strategy. The Director is responsible for the development and implementation of local business attraction, retention, and expansion programs; coordination of activities with various private and public organizations involved in local and regional economic development; the integration of local economic development objectives with broader community planning policies and goals; development and maintenance of an economic development data base; provide project management to expedite permit coordination and plan review for targeted commercial development projects; serve as the City's housing officer, manage the ISO 9000 program; implement business development activities; maintain involvement with community organizations; administer City's incentive programs; and serve as a local business ombudsman to assist with development issues and help ensure quality development within the City. OBTF('TIVE~ AND A('TIVITIF,S: • To provide an ongoing Retention and Expansion Program. • To ensure timely permitting of private improvements and facilitate project completion. • To build local partnerships. • To provide direction and cultivate positive community image. • To research, develop, and implement new methods and procedures to strengthen and improve relations with the development community. • To continue to implement the goals and objectives identified in the 1997 Community Plan and the Economic Development Strategy. • To assist the City Manager and the Director of Development with special projects. • To promote the orderly high quality growth of the City. • To interact with other government agencies. • To manage the ISO program for the Department of Development. PERSONNEL DATA POSITION TITLE Director II, Economic Development Development Project Coordinator Clerical Specialist II 1998 1999 CITRRF,NT NUMBER PROPOSED 1 1 1 1 ~ ~ TOTAL 3 EcoDev -40- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: GENERAL 1 ggg Department of Development 1997 1998 Revised 1998 1999 Division of Economic Development Actual Bud et Bud et Estimate Bud et 101-03-14-720 PERSONAL SERVICES 2110 Salaries & Wages 2111 Overtime Wages 2112 Other Wages 2120 Employee Benefits OTHER EXPENSES 2201 Conferences/Mileage 2210 Reimbursable Business Expense 2211 Meeting Expenses 2380 Printing and Reproduction 2391 Memberships & Subscriptions 2410 Office Supplies 2420 Operating Supplies 2822 Economic Development Program CAPITAL OUTLAY 2520 Equipment & Office Furniture TOTALS $0 $131,000 $131,000 $115,000 $138,500 0 3,000 3,000 500 500 0 3,000 3,000 500 3,000 0 36,000 36,000 28,500 35,900 0 173 , 000 173, 000 144, 500 177, 900 0 3,500 3,500 3,000 3,500 0 1,500 1,500 1,000 1,500 0 1,000 1,000 250 1,000 0 3,000 3,000 1,500 1,000 0 1,500 1,500 1,500 1,000 0 4,000 4,000 1,500 2,500 0 2,000 2,000 1,000 0 0 15,000 15,000 10,000 22,000 0 31,500 31,500 19,750 32,500 0 3,300 3,300 2,000 1.000 $0 $207,800 $207,800 $166,250 $211,400 11 /04/98 Filename:\per\mig\gpropriv\99budgetlecondev -41- DEPARTMENT/DIVISION/BUREAU: Department of Development Division of Economic Development • Account 2110 includes $200 per month car allowance for the Director of Economic Development. • Account 2210 includes funds for business meeting expenses for luncheons with developers, business leaders, prospective industries, etc. • Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food, beverages and associated supplies/costs. • Account 2380 includes funds for miscellaneous special projects, copying/printing/reproduction of various forms, slides, maps, graphics, etc. • Account 2815 includes funds to support economic development programs including printing material, consulting fees, media relations, ISO program and strategy development. Ecodev -42- 11/04/98 Proposed 1999 Operating Budget General Fund I Department of Law DEPARTMENT/DIVISIONBUREAU: Department of Law This Department is administered by the Director of Law and provides legal representation to City Council, the City Manager, the administrative departments, and various Boards and Commissions. The Law Director is appointed by the City Manager with the approval of City Council. Currently this position is filled on a contractual basis. Periodically, other legal counsel is retained for specialized problems or legal work. The Director of Law prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents. The Director also advises City Officials of pending legislation affecting municipal operations. In addition, either the Director or one of the Director's assistants prosecutes all criminal cases which come before the Dublin Mayor's Court. • To provide legal counsel in accordance with their contract. PERSONNEL DATA 1998 1999 POSITION TITL.F. CiTRRFNT NiTMBER PROPOSED Director of Law 1 1 Assistant Director of Law 2- 2- TOTAL 3 3 Law -43- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO 1998 FUND: GENERAL 1997 1998 Revised 1998 1999 Department of Law Actual Bud et Bud et Estimate Budget 101-04-10-710 OTHER EXPENSES 2345 General Legal Services-Law Director $384,826 $420,000 $453,000 $390,000 $420,000 2346 Other Legal Services-Law Director 257,555 200,000 228,865 200,000 200,000 2349 Other Professional Services 113,784 150,000 170,000 125,000 125,000 TOTALS $756,165 $770,000 $851,865 $715,000 $745,000 11 /04/98 Filename:\per\mig\gpropriv\99budget\law -44- DEPARTMENT/DIVISIONBUREAU: Department of Law Account 2345 is used to pay for general services provided by the Director of Law. Account 2346 provides funding for special legal services provided by the Director of Law (i.e. economic development projects and right-of--way/easement acquisition for capital improvement projects). Account 2349 includes funds for services provided by bond counsel with regard to the issuance of debt and for other legal services not provided or services needed in addition to those provided by the Director of Law or outside of the Director of Law's contract. Legal services related to collective bargaining negotiations and telecommunications have been included in this budget for 1999. Law -45- 11/04/98 Proposed 1999 Operating Budget General Fund II Department of Service DEPARTMENT/DIVISIONBUREAU: Department of Service Division of Grounds and Facilities Facilities STAT .`LL~T OF UNCTIONS: The Bureau of Facilities recognizes its obligation to protect the City's investment in public buildings and strives to insure that both the appearance and functions are preserved. This will be accomplished by adherence to proper preventative maintenance programs and striving to anticipate problems. By taking a proactive stance in managing the City facilities, we can assure the residents that their investments are being protected. OBTFCTIVES AND ACTIVITIES: • To protect the City's substantial investments in its facilities by adhering to the strictest preventative maintenance standards and anticipate and react to our customer needs. PERSONNEL DATA 1998 1999 POSITION TITL.E CU RENT NUMBER PROPOSED Maintenance Supervisor 1 1 Maintenance Crew Leader 2 3 Maintenance Worker 6 6 Custodians ~ ~ TOTAL 13 20 ~_ The Custodians are related to Community Recreation Center (CRC) operations, including on-going cleaning, room set up and tear down. Custodians' personnel costs will be charge to the CRC because they will be dedicated to that facility. Additional Custodial positions and Crew Leader position dedicated to the CRC. This will eliminate contracted custodial services for that facility. Three (3) of the six (6) additional custodial positions are for Phase II of the CRC. A portion of the Crew Leaders' and Maintenance Workers' personnel costs are also allocated to the Community Recreation Center. This provides more accurate information on the operating costs of the CRC which is critical to establishing an appropriate fee structure. ~~J Facilities -46- 11/04/98 1999 BUDGET -CITY OF DUBLIN FUND: GENERAL Department of Service 1 ggg Division of Grounds and Facilities 1997 1998 Revised 1998 1999 Facilities Actual Budget Budget Estimate Budget 101-06-21-710 PERSONAL SERVICES 2110 Salaries & Wages $190,607 $213,000 $213,000 $182,000 $175,000 2111 Overtime Wages 20,477 20,000 20,000 12,000 20,000 2112 Other Wages 23,677 15,000 15,000 15,000 15,000 2120 Employee Benefits 69,193 85,000 85,000 58,000 61,500 2140 Uniforms & Clothing 6,994 7,000 7,000 7,000 7,000 310,948 340,000 340,000 274,000 278,500 OTHER EXPENSES 2201 Conferences/Mileage 2,667 2,600 5,566 5,000 3,000 2310 Utilities 169,118 198,000 280,144 225,000 198,000 2320 Communications 107,679 125,000 129,236 127,000 164,700 2330 Rents & Leases 21,868 23,900 174,500 99,500 28,000 2351 Maint. of Equipment & Facilities 54,765 58,000 70,953 55,000 92,000 2390 Misc. Contractual Services 208,837 267,000 321,431 300,000 244,800 2391 Memberships & Subsciptions 140 500 642 500 750 2398 Real Estate Taxes 61,041 75,000 75,000 52,000 75,000 2410 Office Supplies 1,669 1,500 1,669 1,200 1,750 2420 Operating Supplies 75,718 80,500 91,809 85,000 125,000 703,502 832,000 1,150,950 950,200 933,000 CAPITAL OUTLAY 2520 Equipment 13,647 19,500 23,532 23,000 33,200 2530 Building/Renovation 14,948 108,200 121,705 120,000 149,000 28,595 127,700 145,237 143,000 182.200 TOTALS $1,043,045 $1,299,700 $1,636,187 $1,367,200 $1,393,700 11 /04/98 Filename:\perlmig\gpropriv\99budget\facility 0 -47- DEPARTMENT/DIVISIONBUREAU: Department of Service Division of Grounds and Facilities Facilities c r • Account 2110, 2120 and 2140 provide funding for the personnel requested and reflects a portion of the personnel costs being allocated to the Community Recreation Center (CRC). • Account 2310 provides funding for electricity, natural gas and water and sewer charges for City facilities with the exception of the Community Recreation Center. • Account 2320 provides fundings for postage and telephone charges for the City. It also includes funding for pagers utilized by the Facilities' personnel. • Account 2330 provides funding for postage meters at the Justice Center and the Municipal Building and the first floor copier at the Municipal Building. • Account 2351 includes funds for ongoing general maintenance of City owned facilities. • Account 2390 includes funds for preventative maintenance contracts for systems and services throughout the City owned facilities. • Account 2420 includes funds for supplies utilized by the first floor copier at the Municipal Building, for custodial supplies, and maintenance supplies. • Account 2520 provides funding for carpet and resilient floor equipment, portable air conditioning units, Nextel phones and hardware and software for Touch Memory System. • Account 2530 includes funding to paint the basement of the Justice Center and the CRC lobby, install HVAC unit in the computer training room and Municipal Building Annex, redesign ventilation for the firing range, asphalt repairs at the Justice Center, install a trench drain in the sallyport floor at the Justice Center, and replace the carpet in the radio room at the Justice Center. Facilities -48- 11/04/98 DEPARTMENT/DIVISION/BUREAU: Department of Service Division of Grounds and Facilities Grounds The City of Dublin prides itself in providing its residents and visitors the highest quality public grounds to pursue their active and passive outdoor needs. The Bureau of Grounds strives to be both environmentally and economically sound in its management of public areas including parks, gateways and rights-of-way. By staff establishing and adhering to the highest standards, each user will be assured the proper environment for their enjoyment. • To provide residents and visitors with the highest quality of public lands that are aesthetically pleasing and functionally sound. PERSONNEL DATA POSITION TITLE 1998 C'TTRRENT TMBER 1999 PROPOSED Director II, Grounds & Facilities 1 1 City Horticulturist 1 1 City Forester 1 1 Landscape Architect 0 1 Maintenance Supervisor 1 1 Maintenance Crew Leader 4 4 Maintenance Worker 12 13 Horticulturist Assistant 1 1 Forester Assistant 1 1 Seasonal Maintenance Worker 18 21 Clerical Specialist II 1 1 Administrative Secretary 1 1 Intern 1-- -L TOTAL 43 48 A Landscape Architect position has been added to assist the Director of Grounds-and Facilities with park development projects. Grounds -49- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: PARKS AND RECREATION Department of Service 1 ggg Division of Grounds and Facilities 1997 1998 Revised 1998 1999 Grounds Actual Budget Budget Estimate Budget 101-06-20-740 PERSONAL SERVICES 2110 Salaries and Wages 2111 Overtime Wages 2112 Other Wages 2120 Employee Benefits 2140 Uniforms OTHER EXPENSES 2201 Conferences/Mileage 2310 Utilities 2320 Communications 2330 Rents and Leases 2351 Maintenance of Equipment 2390 Misc. Contractual Services 2391 Memberships and Subscriptions 2410 Office Supplies 2420 Operating Supplies 2428 Special Event Supplies 2432 Parks Maintenance 2433 Equipment Maintenance 2440 Small Tools & Minor Equipment 2812 Special Programs CAPITAL OUTLAY 2510 Land Improvements 2520 Equipment TOTALS 11 /04/98 Filename:\per\mig\gpropriv199budgetlgrounds $487,550 $662,000 $662,000 $662,000 $826,000 40,381 36,000 36,000 36,000 36,000 319,251 375,500 375,500 300,000 465,000 197,325 280,000 280,000 267,000 343,500 20,329 33,500 36,080 30,000 47,500 1,064,836 1,387,000 1,389,580 1,295,000 1,718,000 8,565 15,200 16,116 9,000 25,300 34,414 33,000 33,560 32,000 38,000 1,998 3,000 4,003 6,000 7,500 1,914 2,000 2,036 2,000 2,200 455 1,000 2,497 2,400 1,600 39,056 102,000 108,660 95,000 126,900 797 1,500 1,500 1,500 1,700 1,847 2,250 2,331 1,800 3,000 25,094 47,500 56,037 50,000 64,200 1,657 4,500 7,202 7,200 5,000 85,487 116,000 131,102 125,000 127,500 19,094 34,000 36,974 35,000 32,100 4,043 5,800 5,800 5,800 6,700 3,842 3,000 3,000 3,000 3,600 228,263 370,750 410,818 375,700 445,300 51,675 124,000 137,357 125,000 89,200 40,498 58,000 60,778 60,000 65,800 92,173 182,000 198,135 185,000 155,000 $1,385,272 $1,939,750 $1,998,533 $1,855,700 $2,318,300 -50- DEPARTMENT/DIVISION/BUREAU: Department of Service Division of Grounds and Facilities Grounds • Account 2110, 2120, 2140 and 2201 reflect the funding for additional full-time staff. • Account 2112 includes funding for additional seasonal Maintenance Workers. • Account 2310 provides funding for electricity, natural gas and water and sewer charges for services provided in the City's parks. • Account 2390 provides funding for contractual services for arborist work, including rights-of-way, mulching, and maintenance of Emerald Parkway 1 and 2. • Account 2420 provides funding for consumable supplies used to maintain City grounds. • Account 2432 provides funding for all plants, soil amendments, mulch, fertilizer and chemicals. • Account 2510 provides funding for street tree replacement, boardwalk lighting, Indian Run tot lot, repair and rebuild Kiwanis Riverway Park bikepath and clean and seal boardwalk and install lighting at Stonefield Park. • Account 2520 provides funding for various pieces of equipment, including an irrigation unit, tilt bed trailer for skid steer loader, weedeaters, fertilizer spreaders, and top dresser. • Account 2812 provides funding for Civic Beautification Awards Program and Arbor Day celebration. C•7 Grounds -51- 11/04/98 DEPARTMENT/DIVISIONBUREAU: Department of Service Division of Streets and Utilities Vehicle & Equipment Maintenance To provide the City Staff with safe, well maintained transportation enabling them to perform their job tasks with highly maintained vehicles that reflect a positive image on the individual and the City as a whole. To ensure all City equipment is serviced in a timely manner, to ensure unsafe equipment is not in service at any time. To expediently turn around down equipment economically. To preserve the City's fleet with proven preventive maintenance procedure. • Provide the highest vehicle maintenance standards. • Properly maintain fleet to ensure all City equipment is safe for use. • Add equipment to fleet as needed to ensure right equipment is available to do the job safely and economically and deliver the service to our residents at expected levels. • Implement consistent preventative maintenance procedures to ensure maximum usage of equipment. • Hold auctions on a regular basis to eliminate older equipment from the fleet. PERSONNEL DATA POgITION TITL.F. Maintenance Supervisor Automotive Mechanic II Automotive Mechanic I Seasonal Auto Service Worker TOTAL 1998 C'iTRRF,NT NITMBER 1999 PROP~~ 1 1 1 1 4 4 1 1 7 The Maintenance Supervisor position is allocated to different functions. Forty percent (40%) of this position is allocated to Vehicle and Equipment Maintenance, twenty percent (20%) to Solid Waste Management, thirty percent (30%) to Sewer Maintenance and ten percent (10%) to Water Maintenance. Previously a Clerical Specialist I position was allocated 50% to this budget, the 1999 Budget reflects 100% of this position in the Street Maintenance and Repair Fund. Vehicle -52- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: GENERAL Department of Service 1 ggg Division of Streets and Utilities 1997 1998 Revised 1998 1999 Vehicle & Equipment Maintenance Actual Bud et Budget Estimate Budget 101-06-30-710 PERSONAL SERVICES 2110 Salaries & Wages 2111 Overtime Wages 2112 Other Wages 2120 Employee Benefits 2140 Uniforms & Clothing OTHER EXPENSES 2201 Conferences/Mileage 2320 Communications 2330 Rents & Leases 2349 Professional Services 2351 Maintenance of Equipment 2390 Misc. Contractual Services 2410 Office Supplies 2420 Operating Supplies 2421 Fuel and Petroleum Products 2431 Vehicle & Equipment Maintenance 2440 Small Tools & Minor Equipment CAPITAL OUTLAY 2520 Equipment and Office Furniture TOTALS 11 /04/98 Filename:lperlmiglgpropriv199budget\vehicle $146,533 $187,000 $184,000 $184,000 $188,500 19,788 6,000 16,000 16,000 10,000 221 2,000 0 0 2,000 47,597 58,500 58,500 58,000 61,800 1,564 6,500 8,627 8,000 7,300 215,703 260,000 267,127 266,000 269,600 1,293 9,200 13,900 10,000 9,200 300 650 751 750 750 497 1,200 1,200 1,000 1,200 4,013 9,000 12,487 10,000 14,000 25,018 52,800 58,666 40,000 47,800 5,506 7,500 8,000 5,000 7,500 341 1,000 1,092 500 1,000 7,116 8,500 11,414 10,000 8,500 105,555 145,000 164,778 145,000 145,000 154,281 286,000 380,201 200,000 305,000 3,597 20,500 21,546 15,000 11,500 307,517 541,350 674,035 437,250 551,450 19,335 10,000 17,096 12,000 21,300 $542,555 $811,350 $958,258 $715,250 $842,350 -53- DEPARTMENT/DIVISIONBUREAU: Department of Service Division of Streets and Utilities Vehicle & Equipment Maintenance • Account 2110 and 2120 reflect the allocation of personnel costs as detailed in the Notes and Adjustments. • Account 2201 includes funding for additional software training. • Account 2349 includes funds for the removal of hazardous materials in accordance with Federal guidelines, including used motor oil, oil filters and tires. • Account 2351 provides funding for various equipment inspections, outside body repairs, and the radio service contract. • Account 2420 includes funding for soaps, wax degreasers, decal materials and welding materials. • Account 2431 provides funding for the repair and maintenance of all City owned vehicles and equipment. • Account 2440 provides funding for hand tools and special tools due to model year changes, an engine hoist, and a car rotor lathe. • Account 2520 includes funding for a forklift cab and ground speed system conversions. Vehicle -54- 11/04/98 DEPARTMENT/DIVISION/BUREAU: Department of Service Office of the Director of Service The Department of Service is a high performing organization whose purpose is to provide essential, general and recreational services to our public. These services provide a safe and comfortable City in which to live, work, play and travel. We strive to support and enforce the intent and spirit of the City's Mission Statement. We execute the guidance of the City Manager in a well planned and highly accountable fashion. We pride ourselves in providing services which are of the highest quality with a focus on customer satisfaction. • To uphold the values identified by Department of Service employees. • To institutionalize the Department's operating principles. • To change the ratio of full-time staff to other than full-time staff from 30%:70% to 70%:30%, to include keeping pace with growth, over a four year period. • To improve the recruitment and retention of high quality personnel in other than full-time positions. • To oversee the day-to-day operations of the Department insuring the delivery of high quality service at lowest possible cost and with full accountability. • To begin pursuit of accreditation by the American Public Works Association. • To ensure Council's goals are achieved as assigned by the City Manager. • To ensure employees receive training in accordance with the following priorities: 1. Required safety training 2. Certifications and license 3. Professional development PERSONNEL DATA POSITION TITLE 1998 C'i1 RENT NiTMBER 1999 PROPOSED Director III, Services 1 1 Executive Secretary 1 1 Intern 2- ~ TOTAL 4 4 Service -55- 11 /04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: GENERAL 1998 Department of Service 1997 1998 Revised 1998 1999 Office of the Director of Service Actual Budget Budget Estimate Budget 101-06-10-710 PERSONAL SERVICES 2110 Salaries & Wages 2111 Overtime Wages 2112 Other Wages 2120 Employee Benefits OTHER EXPENSES 2201 Conferences/Mileage 2210 Reimbursable Business Expense 2320 Communications 2349 Other Professional Services 2351 Maintenance of Equipment 2380 Printing and Reproduction 2391 Memberships & Subscriptions 2410 Office Supplies CAPITAL OUTLAY 2520 Equipment & Office Furniture TOTALS $93,244 $97,200 $97,200 $97,000 $102,000 1,391 6,000 6,000 1,000 6,000 3,329 23,500 23,500 5,000 23,500 22,014 26,900 26,900 22,000 28,300 119,978 153,600 153,600 125,000 159,800 11,774 11,700 11,800 10,000 17,200 578 750 750 600 750 1,911 1,500 1,560 1,550 1,600 99,947 40,000 146,744 146,000 48,000 7,307 0 4,874 4,500 4,500 1,459 1,200 1,200 1,200 1,200 1,630 1,800 1,800 1,800 2,600 996 1,000 1,000 600 1,000 125,602 57,950 169,728 166,250 76,850 356 3,000 3,000 3,000 2,000 $247,936 $214,550 $326,328 $294,250 $238,650 11 /04/98 Filename:\per\mig\gpropriv\99budget\service -56- DEPARTMENT/DIVISION/BUREAU: Department of Service Office of the Director of Service • Account 2110 includes $300 per month car allowance for the Director III, Services position. • Account 2210 provides funding for business meeting expenses and for luncheons with public officials from other jurisdictions, consultants and contractors. • Account 2349 provides funding for services related to accreditation by the American Public Works Association, consultant for wireless communications, and Continuous Quality Improvement. Funding for special legal counsel related to telecommunications has been included in the Director of Law's budget. • Account 2520 provides funding for a desk top color copier. Service -57- 11/04/98 DEPARTMENT/DIVISION/BUREAU: Department of Service Office of the Director of Service Solid Waste Management STATEMENT OF FiTNCTIONS: The City of Dublin seeks recognition in the field of local government as being environmentally sensitive. To this end the City will provide a comprehensive solid waste management program. This program will provide services to Dublin residents with an emphasis on reduction, reuse, recycling, and beautification. This program will ensure the City's compliance with all solid waste management rules and regulations. All related services will be provided with the highest quality forces on customer satisfaction. OBT>F' TIVES A_ND ACTiVITIE~: • To deliver the highest quality curbside chipper/leaf pickup service in the central Ohio area. • To continue to ensure our contracted refuse services are of the highest quality. • To maintain good customer relations by providing quality service pickup. To keep storm systems free of leaf debris. • To keep the City's rights-of--way free of unsightly and unsafe vegetative debris piles. • To perform chipper/leaf pickups in an economical efficient manner. • To seek alternative chipper/leaf disposal capabilities. • To continue to inform and educate the public on the City's solid waste programs. • To add value added service to Dublin Businesses using GreenWi$e. PERSONNEL DATA 1998 1999 POSITION TITi.F. ('LT RENT NUMBER PROPO! Maintenance Crew Leader (as needed from Streets & Utilities) Maintenance Workers (as needed from Streets & Utilities) Maintenance Workers (seasonal) (as needed from Streets & Utilities) This budget reflects the proportionate amount of dollars utilized for chipper and leaf service performed by Maintenance Crew Leaders and Maintenance Workers. Twenty percent (20%) of the Maintenance Supervisor position reflected under Vehicle and Equipment Maintenance is allocated to Solid Waste Management and is reflected in this budget. SwMgmt -58- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: GENERAL 1998 Department of Service 1997 1998 Revised 1998 1999 Solid Waste Management Actual Budget Budget Estimate Budget 101-06-11-730 PERSONAL SERVICES 2110 Salaries & Wages 2111 Overtime Wages 2112 Other Wages 2120 Employee Benefits OTHER EXPENSES 2201 Conferences/Mileage 2320 Communications 2330 Rents and Leases 2349 Other Professional Services 2351 Maintenance of Equipment 2370 Advertising 2380 Printing and Reproduction 2391 Memberships & Subscriptions 2410 Office Supplies 2440 Small Tools ~ Minor Equipment 2811 Contract Refuse/Recycling 2812 Buy Recycled Program 2813 Greenwise Program CAPITAL OUTLAY 2520 Equipment TOTALS $43,202 $59,500 $59,500 $55,000 $83,400 6,105 8,500 8,500 6,000 8,500 28,500 30,500 30,500 30,000 30,500 12,689 15,900 15,900 13,650 19 600 90,496 114,400 114,400 104,650 142,000 552 600 600 500 600 1,131 2,750 2,750 1,000 3,250 7,550 20,000 20,000 10,000 20,000 8,512 10,000 10,000 5,000 10,000 865 11,000 17,155 15,000 11,000 422 6,000 6,161 5,000 7,500 586 3,100 3,100 2,500 3,100 432 1,130 1,130 1,000 1,200 0 300 300 100 300 4,638 6,000 6,152 6,000 2,000 767,125 972,000 1,012,969 975,000 983,000 0 0 0 0 0 21147 0 28,833 28,833 0 812,960 1,032,880 1,109,150 1,049,933 1,041,950 23,960 3,200 3,200 3,200 3,200 $927,416 $1,150,480 $1,226,750 $1,157,783 $1187150 11 /04/98 Filename:\per\mig\gpropriv\99budget\swmgmt -59- DEPARTMENT/DIVISIONBUREAU: Department of Service Office of the Director of Service Solid Waste Management • Accounts 2110, 2111, 2112, and 2120 reflect the Maintenance Workers proportionate amount of salaries and benefits to perform Solid Waste Management functions. These accounts also reflect 20% of a Maintenance Supervisor costs. • Account 2201 reflects the Resource Ohio Conference sponsored by the ODNR. • Account 2320 provides funding to communicate the City's Solid Waste Management programs. • Account 2330 provides funding to rent a grinder and a turner. • Account 2349 provides funding for professional services to continue the small to medium size business recycling pool, the "Greenwise" program. • Account 2351 provides funding to maintain equipment (e.g. leaf machines, chipper machines and truck boxes). • Account 2380 reflects printing and reproduction costs related to account 2320. • Account 2440 includes funding for hand tools and safety vests. • Account 2520 provides funding for miscellaneous equipment. • Account 2811 provides funding for the City's refuse/recycling contract. SwMgmt -60- 11/04/98 Proposed 1999 Operating Budget General Fund D Miscellaneous Accounts And Transfers DEPARTMENT/DIVISIONBUREAU: Miscellaneous Accounts/Contingencies STATE FNT OF FUNCTIONS: These are miscellaneous accounts within the General Fund which are not directly related to the operational costs of a specific department. The functional "supervision" of these accounts is provided by the departmenddivision indicated. Funds are appropriated to the contingency account to be held for any unforeseen expenses during the current fiscal year. In the event that any expenditure is required, the expenditure is charged directly to the contingency account. Donations for other civic activities maybe charged here after the Finance Committee of Council reviews the request, recommends approval, and City Council approves the requested amount. The Records Management Program was created to eliminate the unnecessary storage of obsolete records and to establish efficient methods for storage and retrieval of documents. As part of the Records Management Program, a central storage facility was created to reduce the amount of "prime" office space being utilized by inactive records. Operated by the Division of Court Services, the central storage facility allows for inactive records to be monitored for destruction in accordance with the procedures established in the Ohio Revised Code. The Records Management Program also supervises the microfilming of permanent records as well as optical imaging City documents for multiple user access. O -TF TIVES AND ACTIVITIES: • To continue to develop the Records Management Program to provide consistency in maintaining the City's records. • To continue to microfilm permanent City documents for historical purposes. • To effectively administer a central storage facility for inactive City records. • To assist all departments and divisions in implementing and maintaining their records in accordance with the Record Management Program. NOTFS ND ADTiTSTMENTS: The Division of Court Services accepted the additional job duties of implementing the Records Management Program for the City. The Division absorbed these duties to comply with conditions set forth in the Ohio Revised Code and in an attempt to eliminate the need for additional staff. The following reflects the estimated percentage of services allocated for both the Division of Court Services and Records Management for each position: the Records Management Technician allocates 100% of their time to Records Management, the Director of Court Services allocates 50% of their time to Records Management, and the Administrative Secretary allocates 25% of their time to Records Management. MiscAccts -61- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: GENERAL 1998 Office of the City Manager 1997 1998 Revised 1998 1999 Miscellaneous Actual Budget Bud et Estimate Budget 101-01-15-710(Records Management) PERSONAL SERVICES 2110 Salaries/Wages $66,132 $62,000 $62,000 $57,500 $64 500 2120 Employee Benefits 21,082 19,000 19,000 17,800 , 20,200 87,214 81,000 81,000 75,300 84,700 OTHER EXPENSES 2201 Conferences/Mileage 2349 Professional Services 2351 Maintenance of Equipment 2390 Contractual Services 2391 Memberships & Subscriptions 2410 Office Supplies CAPITAL OUTLAY 2520 Equipment TOTALS 101-01-20-710(Other) OTHER EXPENSES 2349 Other Professional Services 2362 Workers' Compensation 2391 Memberships & Subscriptions 2392 Emergency Management Services 2821 Grants-Counseling Center 2822 Economic Development Assistance CAPITAL OUTLAY 2510 Land and Land Improvements TOTALS 101-01-99-710(Contingencies) OTHER EXPENSES 2990 Contingencies TOTALS 11 /04/98 Filename:\per\miglgpropriv199budget\miscacct 2,551 7,000 7,011 1,500 7,000 15,074 40,000 64,926 50,000 50,000 10,702 4,300 5,866 5,000 7,100 4,006 6,000 7,037 6,000 6,500 2,472 5,200 5,200 2,500 1,400 1,412 2,500 2,547 1,000 2,500 36,217 65,000 92,587 66,000 74,500 4,385 9,000 9,000 7,500 7,000 127,816 155,000 182,587 148,800 166,200 20,000 0 0 0 0 165,600 198,000 198,000 198,000 0 17,696 21,000 21,000 21,000 25,000 9,789 12,000 12,000 10,000 12,000 30,000 35,000 35,000 35,000 35,000 300,000 0 0 0 50,000 543,085 266,000 266,000 264,000 122,000 0 0 5,000,000 3,969,393 0 0 0 5,000,000 3,969,393 0 191,625 175,000 205,369 175,000 150,000 $862,526 $596,000 $5,653,956 $4,557,193 $438,200 -62- DEPARTMENT/DIVISIONBUREAU: Miscellaneous Accounts/Contingencies • Account 2110 and 2120 includes funding for the percentage of time allocated to Records Management by the Division of Court Services staff. • Account 2201 includes training for optical imaging. • Account 2349 includes funds for the purpose of microfilming hard copy documents. • Account 2351 includes funds for maintenance contracts for copier(s), microfilming equipment, and imaging equipment. • Account 2390 includes funds for the purpose of off-site storage and retrieval of all computer back up tapes, microfilmed originals and historical paper documents. • Account 2391 has been decreased due to the Westlaw current service update fees being transferred to the Division of Information Technology. • Account 2362 provides funding for the City's Workers' Compensation premium. Due to refunds and premium reductions received in 1998 no appropriation will be necessary for 1999. • Account 2391 includes funds for our memberships/subscriptions to the Ohio Municipal League, the National League of Cities, Mid-Ohio Regional Planning Commission, the Delaware County Regional Planning Commission, and any other City-wide memberships/subscriptions. • Account 2821 provides funding for the Dublin Counseling Center. • Account 2822 was established during 1995 for the purpose of incentivizing businesses to expand their operations in the City or relocate to the City. The funding requested in 1999 relates to the Economic Development Agreement with CheckFree. Non-tax revenues are utilized. MiscAccts -63- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: GENERAL 1998 Department of Finance 1997 1998 Revised 1998 1999 Miscellaneous Actual Budget Budget Estimate Budget 101-02-20-760(Other Services) OTHER EXPENSES 2309 Health Services $73,265 $82,300 $82,300 $78,000 $101,000 101-02-21-710(Miscellaneous) OTHER EXPENSES 2301 Auditors' & Treasurers' Fees $30,637 $32,000 $35,800 $35,800 $35 000 2340 Accounting/Auditing Services 28,347 32,000 32,000 29,500 , 32,000 58,984 64,000 67,800 65,300 67,000 CAPITAL OUTLAY 2530 Buildings and Structures 0 0 0 0 0 TOTALS $132,249 $146,300 $150,100 $143,300 $168,000 Department of Development Division of Engineering Miscellaneous 101-03-20-750(Street Lights and Warning Sirens) OTHER EXPENSES 2310 Utilities-Street Lighting $123,757 $170,000 $200,043 $165,000 $180 000 2330 Rents and Leases 0 0 0 0 , 0 2430 Repair and Maintenance 28,455 87,500 148,611 125,000 108 000 TOTALS $152,212 $257,500 $348,654 $290 000 , $288,000 11 /04/98 Filename:\per\mig\gpropriv\99budget\miscacct -64- DEPARTMENT/DIVISION/BUREAU: Miscellaneous Accounts/Contingencies • Account 2300 provides funding for our contract with the Franklin County Board of Health. Request is based on an estimate received from the Board of Health. Account 2301 provides funding for the County Auditors' and Treasurers' fees that are deducted from the City's property tax settlements. Account 2340 provides funding for the City's annual audit and is based on the City's contract with Peat Marwick. Account 2530, the establishment of the Building Replacement Fund was denied by the Auditor of State in 1996. A House Bill has recently been passed that will allow for such funds with restrictions. We will evaluate the benefits of requesting the establishment of a Building Replacement Fund for the future. Account 2310 provides funding for the electrical service to the City's street lights. The increase is the result of lights being added (i.e. Emerald Parkway and Venture Drive). Account 2340 provides funding to purchase parts and supplies for the City's street lights. MisAccts -65- 11/04/98 DEPARTMENT/DIVISION/BUREAU: Department of Finance Transfers The General Fund is the general operating fund of the City and money can be transferred from the General Fund to any other fund with approval of City Council. A transfer is the permanent movement of money from one fund to another. Operating transfers are made to the Street Maintenance and Repair Fund, the Cemetery Fund, the Recreation Fund and the Safety Fund to supplement revenues directly credited to those funds. Funds are transferred when their fund balance drops below the average monthly expenditures anticipated. Transfers are made to the General Bond Retirement Fund to retire debt obligations of several unvoted bond issues. Transfers to the Capital Improvements Tax Fund and other capital project funds are based on projects identified in the City's Five-Year Capital Improvements Program (CIP). To the extent that cash reserves become available in the General Fund, additional capital projects are programmed in the CIP. Transfer -66- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: GENERAL 19gg Departm ent of Finance 1997 1998 Revised 1998 1999 Transfers Actual Bud et Bud et Estimate Bud et 101-02-30-810 2710 Street Maintenance Fund $800,000 $1,100,000 $1,100,000 $400,000 $1,700,000 2711 Recreation Fund 0 1,100,000 1,100,000 200,000 1,700,000 2712 Safety Fund 3,000,000 3,900,000 3,900,000 3,700,000 4,400,000 2714 General Bond Retirement Fund 611,424 925,000 925,000 830,000 760,000 2715 Capital Improvements Tax Fund 6,000,000 9,000,000 9,000,000 9,000,000 7,500,000 2716 Liability Self-Insurance Fund 100,000 100,000 100,000 100,000 0 2720 Cemetery Fund 100,000 0 0 0 0 2721 Transportation Imp. Fund 0 0 2,514,000 2,514,000 0 2722 Public Works Commission Fund 0 0 110,000 110,000 0 2723 Parkland Acquisition Fund 0 0 24,300 24,300 0 2724 CRC Construction Fund 0 0 0 1,866,000 700,000 2726 Radio Improvements Fund 0 0 800,000 800,000 0 2730 Advances to Applied Innov. TIF 375,000 0 0 30,000 0 2731 Advances to Perimeter TIF 2,411,500 0 0 0 0 2733 Advances to Thomas/Kohler TIF 0 0 0 212,000 0 2734 Advances to Pizzuti TIF 75,000 0 0 396,500 0 2735 Advances to Ruscilli TIF 1,375,663 0 0 0 0 2736 Advances to Rings Road TIF 30,000 0 0 172,000 0 TOTALS $14,878,587 $16,125,000 $19,573,300 $20,354,800 $16,760,000 11 /04/98 Filename:)per\mig\gpropriv\99budgetltransfer -67- Proposed 1999 Operating Budget Street Maintenance and Repair Fund DEPARTMENT/DIVISION/BUREAU: Department of Service Division of.Street and Utilities The Division of Streets and Utilities is the direct responsibility of the Director of Streets & Utilities, who reports to the Director of Service. The particular work program of Maintenance involves the maintenance, repair and improvement of all City streets, including the state highways. This involves erecting and repairing all street signs and traffic control signs within the public rights-of--way. It also covers all street line painting, such as crosswalks, center lines, and school markings. Snow plowing, street salting, and the maintenance and repair of the storm sewer system are charged to this budget category. • Actively pursue cost comparisons between in-house staff and outsourcing. • Provide well-maintained streets and rights-of--way ensuring safe travel and enhancing the beauty of our City. • Clean all City streets once a month to enhance the neighborhoods and construction areas. • Plan, coordinate, and execute all special events activities in a professional, and economical manner. • Develop a comprehensive inspection procedure for catch basins, manholes, guardrails, vegetation control, trash, signage, pavement conditions and traffic markings. • Implement a catch basin/manhole repair program. PERSONNEL DATA POSITION TITLE Director II, Streets and Utilities Maintenance Supervisor Maintenance Crew Leader Maintenance Worker Seasonal Maintenance Worker Sign Worker Administrative Secretary Clerical Specialist I Clerical Specialist II TOTAL 1998 ('.iTRRF.NT TMBER 1999 PROPOSED 1 1 1 1 3 4 16 19 11 8 1 1 1 1 1 1 1 1 36 37 Full-time Maintenance Worker positions have been increased by 3 positions ,1 Sign Worker, and 1 Crew Leader. This adjustment is the result of the continued difficulty in hiring and retaining seasonal workers. StreetMt -68- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: STREET MAINTENANCE AND REPAIR 1998 Department of Service 1997 1998 Revised 1998 1999 Division of Streets and Utilities Actual Budget Budget Estimate Budget 210-06-31-770 PERSONAL SERVICES 2110 Salaries & Wages 2111 Overtime Wages 2112 Other Wages 2120 Employee Benefits 2140 Uniforms & Clothing OTHER EXPENSES 2201 Conferences/Mileage 2302 Repair Contracts 2320 Communications 2330 Rents & Leases 2349 Other Professional Services 2351 Maintenance of Equipment 2391 Memberships & Subscriptions 2410 Office Supplies 2420 Operating Supplies 2422 Street Salt 2428 Special Events 2440 Small Tools & Minor Equipment 2441 Signs 2910 Refunds CAPITAL OUTLAY 2520 Street Maintenance Equipment TOTALS 11 /04/98 Filename:\per\mig\gpropriv\99budget\streetmt $494,036 $690,000 $690,000 $618,000 $855,000 82,130 105,000 105,000 75,000 110,000 164,606 89,000 93,185 93,000 100,000 194,516 258,000 258,264 225,000 348,100 22,733 43,000 44,418 40,000 42,900 958,021 1,185,000 1,190,867 1,051,000 1,456,000 8,476 26,500 29,992 25,000 38,700 20,042 52,500 63,471 35,000 52,500 8,301 8,500 9,543 9,500 10,000 3,214 11,500 14,838 7,500 18,000 4,305 53,500 92,500 90,000 88,000 12,751 31,500 42,706 35,000 31,000 853 1,700 1,700 1,500 3,125 4,718 7,000 7,303 4,000 8,000 84,667 113,000 138,969 95,000 113,000 44,900 300,000 580,000 300,000 300,000 4, 323 10, 000 10, 000 10, 000 10, 000 14,859 26,000 32,676 25,000 22,500 58,017 78,000 99,055 80,000 78,000 0 1,000 1,000 250 0 269,426 720,700 1,123,753 717,750 772,825 59,481 26,850 27,824 25,000 15,000 $1,286,928 $1,932,550 $2,342,444 $1,793,750 $2,243,825 -69- DEPARTMENT/DIVISIONBUREAU: Department of Service Division of Streets and Utilities • Accounts 2110, 2112 and 2120 reflect the adjustment of adding three full-time Maintenance Workers, one Crew Leader, and reducing the seasonal Maintenance Worker positions. • Account 2110 includes $400 per month car allowance for the Director of Streets and Utilities • Account 2201 includes funding for confined space training as required by OSHA. • Account 2302 provides funding for guardrail repairs, mailbox repairs, painting street light poles and other contractual services, such as cabling. • Account 2320 provides funding for pagers, long-distance telephone changes and Nextel charges. • Account 2330 includes funding for maintenance of the various types of equipment used by the Division to maintain the roadways and rights-of--way and for a copier. • Account 2349 includes funding for street painting, herbicide control, street sweeping, the Muirfield Village mowing agreement and lab tests as needed. • Account 2351 provides funding to maintain various pieces of equipment, with the most significant costs being attributed to mower parts. • Account 2420 incudes funding for operating supplies such as cold mix, hot mix, traffic paint, gravel, curb and catch basin repair supplies, liquid calcium and mosquitomist. • Account 2440 includes funding for miscellaneous materials, cones, barricades, chain saws and berm box. • Account 2441 provides funding for supplies necessary in fabricating street signs. • Account 2520 includes funding for a color printer and scanner, and a berm box. StreetMt -70- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: STREET MAINTENANCE AND REPAIR 1998 Department of Development 1997 1998 Revised 1998 1999 Division of Engineering Actual Bud et Bud et Estimate Bud et 210-03-20-770 (Traffic Signals) OTHER EXPENSES 2310 Utilities $4,312 $6,500 $10,000 $10,000 $13,000 2430 Repair and Maintenance 43,219 77,000 121,768 85,000 136,000 47,531 83,500 131,768 95,000 149,000 CAPITAL OUTLAY 2520 Equipment 8,393 17,000 21,025 21,000 13,000 TOTALS $55,924 $100,500 $152,793 $116,000 $162,000 11 /04/98 Filename:)per\mig\gpropriv199budget\trafsign -71- DEPARTMENT/DIVISIONBUREAU: Department of Development Division of Engineering Account 2310 provides funding for the cost of utilities related to the operation of traffic signals. Account 2430 provides funding to acquire traffic signal parts and supplies to maintain the City's traffic signals. Account 2520 includes funding for a trailer to carry wire spools, two 5,000 watt generators, a compressor, and various hand and power tools. Trafsign -72- 11/04/98 Proposed 1999 Operating Budget State Highway Improvements Fund DEPARTMENT/DIVISIONBUREAU: Department of Service Division of Streets and Utilities Highway Maintenance This program is identical to the street maintenance program as outlined in the street maintenance section, except this covers work performed on the various state highways located within the City. The monies utilized for this section are from the State Highway Maintenance Improvements Fund which is generated by motor vehicle registration fees and gasoline tax revenues, and can only be spent for this limited purpose. There are no personnel specifically assigned to Highway Maintenance; however, costs of Personal Services are allocated to this fund based on actual hours worked on State Highways located within the City. Highway -73- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: STATE HIGHWAY IMPROVEMENT Department of Service 1998 Division of Streets and Utilities 1997 1998 Revised 1998 1999 Highway Maintenance Actual Budget Budget Estimate Budget 211-6-31-770 PERSONAL SERVICES 2110 Salaries & Wages $14,106 $20,000 $37,000 $37,000 $25,000 2111 Overtime Wages 4,724 6,500 6,500 6,500 6,500 2112 Other Wages 11,547 14,000 14,000 12,000 14,000 2120 Employee Benefits 4,535 6,100 6,100 8,100 6,825 34,912 46,600 63,600 63,600 52,325 OTHER EXPENSES 2420 Operating Supplies 0 8,500 10,500 5,000 2,500 2422 Street Salt 31,775 26,000 52,000 30,000 10,000 2430 Repair & Maintenance 62 12,000 23,438 5,000 5,000 31,837 46,500 85,938 40,000 17,500 CAPITAL OUTLAY 2550 Highway Improvements 0 0 0 0 0 TOTALS $66,749 $93,100 $149,538 $103,600 $69,825 11 /04/98 Filename:\per\mig\gpropriv199budget\highway -74- DEPARTMENT/DIVISIONBUREAU: Deparhnent of Service Division of Streets and Utilities Highway Maintenance • Accounts 2110, 2111, 2112, and 2120 include funds to cover the costs of salting state highways for snow and ice control purposes and for mowing along state highways. • Account 2420 includes funds to cover the costs of supplies needed for maintaining the state highways within the City. • Account 2422 includes funds for salt for snow and ice removal on state highways. • Account 2430 includes funds for the repair and maintenance of state highways. Highway -75- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: STATE HIGHWAY IMPROVEMENT Department of Development 1998 Division of Engineering 1997 1998 Revised 1998 1999 Highway Maintenance Actual Budget Bud et Estimate Budget 211-03-20-770 (Traffic Signals) OTHER EXPENSES 2310 Utilities $6,429 $8,000 $12,000 $12,000 $14,000 2430 Repair and Maintenance 5,422 6,000 6,000 2,500 23,000 11,851 14,000 18,000 14,500 37,000 CAPITAL OUTLAY 2550 New Street Construction 0 0 0 0 0 TOTALS $11,851 $14,000 $18,000 $14,500 $37,000 11 /04/98 Filename:\per\mig\gpropriv\99budget\highwyts -76- DEPARTMENT/DIVISIONBUREAU: Department of Development Division of Engineering Highway Maintenance • Account 2310 provides funding for the cost of utilities related to the operation of traffic signals that are located on State highways. • Account 2430 includes funding to upgrade controllers. Highwyts -77- 11/04/98 Proposed 1999 Operating Budget Cemetery Fund DEPARTMENT/DIVISION/BUREAU: Department of Service Division of Grounds and Facilities Cemetery Maintenance The City of Dublin recognizes its responsibility to provide the proper grounds for its permanent residents by striving to protect and enhance its active and historical cemeteries. It is the Bureau of Cemeteries' obligation to facilitate the burial process with the greatest of respect and to assure proper care of these sacred grounds by adherence to the highest of maintenance standards. • To provide proper burial grounds that reflect Dublin's high standards and to assure a most respectful burial process. PERSONNEL DATA POSITION TITLE Maintenance Worker Seasonal Maintenance Worker Intern TOTAL 1998 C TRRF.NT NiTMBER 1999 PROPOSED 1 1 2 2 1 1 4 4 Cemetery -78- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: CEMETERY Department of Service 1998 Division of Grounds and Facilities 1997 1998 Revised 1998 1999 Cemetery Maintenance Actual Budget Budget Estimate Budget 212-06-20-760 PERSONAL SERVICES 2110 Salaries & Wages 2111 Overtime Wages 2112 Other Wages 2120 Employee Benefits OTHER EXPENSES 2201 Conferences/Mileage 2310 Utilities 2349 Other Professional Services 2351 Maintenance of Equipment 2390 Misc. Contractual Services 2430 Repair & Maintenance CAPITAL OUTLAY 2510 Cemetery Improvements 2520 Equipment TOTALS $4,291 $22,850 $22,850 $8,000 $25,000 1,503 2,000 2,000 1,000 2,000 11,606 34,200 34,200 24,000 36,200 2,610 14,200 14,200 5,000 9,500 20,010 73,250 73,250 38,000 72,700 0 250 290 0 250 83 750 917 300 1,000 0 0 0 0 0 1,143 2,000 3,262 2,000 2,000 876 2,500 2,580 5,000 2,500 2,023 8,100 9,360 7,500 8,100 4,125 13,600 16,409 14,800 13,850 3,825 19,800 42,149 35,000 21,000 0 10,900 10,900 9,000 6,000 3,825 30,700 53,049 44,000 27,000 $27,960 $117,550 $142,708 $96,800 $113,550 11 /04/98 Filename:\per\mig\gpropriv\99budget\cemetery -79- DEPARTMENT/DIVISIONBUREAU: Department of Service Division of Grounds and Facilities Cemetery Maintenance • Account 2349 previously included funding for surveying and title searches. No funding for this Account is being requested. • Account 2390 provides funding for the transaction expenses related to the acceptance of Visa/MasterCard, arborist work and vault company services. • Account 2430 includes funding for repairing monuments, removing trees, grass seed, concrete, topsoil and fertilizers. • Account 2510 includes funding for landscape improvements, rebuilding the mausoleum and fence construction. • Account 2520 includes funding for a gasoline powered tamper, weedeaters, water pump and leaf vacuum. Cemetery -80- 11/04/98 Proposed 1999 Operating Budget Recreation Fund • DEPARTMENT/DIVISION/BUREAU: Department of Service Division of Recreation Services Recreation STAT .M .NT OF FUNCTIONS: The Division of Recreation Services is responsible for developing, implementing and delivering quality recreation and leisure services to the residents of Dublin and the Dublin School District. The Recreation staff is dedicated to a comprehensive programming standard that insures equitable opportunities to all customers, based on principles of self-actualization and strength of community, and in a manner that is fiscally responsible and cost efficient. OBTFCTIVES AND ACTIVITIES: • To provide safe quality leisure time activities and opportunities. • To provide continuing education and training for the Recreation Staff. • To promote participation in recreation programs through brochures and pamphlets. • To insure accessibility for citizens of Dublin. • To provide the highest quality service to Dublin residents. PERSONNEL DATA POSITION TITLE 1998 Cif RENT NUMBER 1999 PROPOSED Director II, Recreation Services 1 0 Recreation Services Administrator 1 1 Recreation Program Supervisor 4 3 Recreation Specialist 2 1 Volunteer Coordinator 1 0 Administrative Secretary 1 0 Clerical Specialist II 1 Q TOTAL 11 5 SEASONAL. STAFF Front Desk 2.5 FTE 2.5 FTE Intern 1.65FTE 1.65 FTE Open Gym & Sports 4.3 FTE 4.3 FTE Wyandot Discovery Camp 16 SFTE 16 SFTE Recreation Leader 2 FTE 2 FTE Summer Program Supervisors: Explorers & Kidzones 20 SFTE 20 SFTE Teens .5 FTE .5 FTE Special Needs .5 FTE .5 FTE Jr. Kidzone 4 SFTE 5 SFTE Special Events TOTAL 51.95 53.11 The Director's position and the Administrative Secretary's position were previously reflected in this budget. They are now shown in the Community Recreation Center's budget; however, their positions are still allocated between the two budgets. One Recreation Program Supervisor position has been moved from Recreation to the CRC with their time being allocated 50% to each budget. The Recreation Specialist position was titled as a Recreation Coordinator in the 1998 budget. One Recreation Specialist position has been moved to the CRC budget because the majority of their time is allocated to that budget. The Clerical Specialist II position was reclassified to a Recreation Specialist and the Volunteer Coordinator position has been moved to the Office of the City Manager. Rec -81- 11 /04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: PARKS AND RECREATION Department of Service 1998 Division of Recreation Services 1997 1998 Revised 1998 1999 Recreation Actual Budget Budget Estimate Budget 213-06-40-740 PERSONAL SERVICES 2110 Salaries & Wages 2111 Overtime Wages 2112 Other Wages 2120 Employee Benefits 2140 Uniforms and Clothing OTHER EXPENSES 2201 Conferences/Mileage 2320 Communications 2330 Rents & Leases 2349 Other Professional Services 2351 Maintenance of Equipment 2380 Printing and Reproduction 2390 Misc. Contractual Services 2391 Memberships & Subscriptions 2410 Office Supplies 2420 Operating Supplies 2423 Concessions 2910 Refunds CAPITAL OUTLAY 2520 Equipment & Office Furniture 213-06-41-740 OTHER EXPENSES 2442 Sports Equipment 2850 Special Programs 2852 Senior Citizens' Activities 2853 Sports Leagues TOTALS 11 /04/98 Filename:\per\mig\gpropriv\99budget\rec $239,033 $390,000 $390,000 $298,000 $260,000 9,811 10,000 10,000 7,500 9,000 178,491 305,000 305,000 220,000 375,000 87,697 153,000 153,000 115,000 140,000 4,037 11,500 11,585 8,500 8,400 519,069 869,500 869,585 649,000 792,400 7,110 13,000 13,000 10,000 14;000 7,920 13,000 14,926 7,000 8,600 26,315 32,000 33,207 28,000 43,000 96,900 187,000 190,589 100,000 134,500 697 2,000 3,020 500 2,000 10,841 18,700 20,359 20,000 22,000 5,765 5,000 6,158 10,000 10,000 970 2,500 2,500 1,200 1,800 5,761 6,000 6,410 8,000 11,000 36,567 56,500 63,689 40,000 56,000 1,421 4,200 4,200 2,500 2,000 11,705 12,000 12,000 11,000 12,000 211,972 351,900 370,058 238,200 316,900 1,830 7,500 8,100 1,500 2,000 16,210 22,000 24,753 10,000 16,500 2,266 12,600 12,885 8,000 7,700 7,825 18,000 18,041 14,600 13,000 43,962 50,000 50,000 45,000 50,000 70,263 102,600 105,679 77,600 87,200 $803,134 $1,331,500 $1,353,422 $966,300 $1,198,500 -82- DEPARTMENT/DIVISION/BUREAU: Department of Service Division of Recreation Services Recreation • Account 2110 and 2120 reflect the allocation of personnel costs as detailed in the Notes and Adjustments. • Account 2112 reflects an increase due to the addition of one regional supervisor for all summer programs, four additional positions for a new Teen Kidzone program, expanded hours for CampAbility, and an increase in front desk hours. • Account 2140 reflects a decrease due to streamlining uniform requirements and less staff under this account. • Account 2201 reflects an increase due to three staff members attending pool school. • Account 2330 reflects an increase due to additional air conditioning costs at Safety City, CampAbility/G.T. Kidzone, Days of Creation and an additional bus for eleven weeks at Wyandot Camp. • Account 2349 reflects a decrease due to hiring more instructors as intermittent rather than contractually. • Account 2380 provides funding for 50% of the printing costs for the Recreation brochure and printing of the Childcare booklet. • Account 2390 provides funding for credit card usage by users. • Account 2420 provides funding for program supplies. • Account 2442 provides funding for equipment used by the sport leagues. • Account 2841 reflects a decrease due to volunteer recognition funding being transferred to the City Manager's budget. Rec -83- 11/04/98 DEPARTMENT/DIVISION/BUREA[J: Department of Service Division of Recreation Services Community Recreation Center STAT M NT OFF TN('TION4: The Dublin Community Center is a well managed, efficiently operated, state of the art facility providing the highest standards of organized and open leisure activities to the residents of Dublin and the Dublin School District. Through well planned facility management and programming we are committed to the highest level of service our internal and external customers expect and deserve. • To provide safe, quality leisure activities and services. • To provide a combination of open recreation and structured program opportunities. • To provide a facility which meets or exceeds all state and local health and safety requirements. • To provide continuing education and training for all CRC staff. PERSONNEL DATA POSITION TITLE Director II, Recreation Services Recreation Service Administrator Recreation Program Supervisor Assistant Recreation Program Supervisor Recreation Specialist Administrative Secretary Clerical Specialist I TOTAL Fitness/Wellness Aquatics Building Attendants Building Supervisors Member Coordinator Front Desk Workers Babysitters Intern TOTAL 1998 (' T RF,NT NUMBER 1999 PROPOSED 0 1 2 2 2 7 1 1 1 2 0 1 ~ Q 14 4.0 FTE 4.2 FTE 16.55 FTE 22.1 FTE .25 FTE .25 FTE 1.13 FTE 2.6 FTE 0 FTE .7 FTE 4.7 FTE 4.7 FTE 4.7 FTE 2.5 FTE 3.9 FTE 2.O FTE 33.83 FTE 39.75 FTE Three additional Recreation Program Supervisors have been added to staff the theater and community hall that will be included in the CRC expansion, one Recreation Program Supervisor was reassigned from the Recreation budget and one position upgraded from a Recreation Specialist. One Recreation Specialist was reassigned from the Recreation budget and the Clerical Specialist I position was reclassified to a Recreation Specialist. In summary, three new positions were added between the Recreation and the CRC budgets; however, there is a net increase of two as a result of reclassifications and not staffing one previous position. CSR C' -84- 11 /04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: PARKS AND RECREATION Department of Service 1998 Division of Recreation Services 1997 1998 Revised 1998 1999 Community Recreation Center Actual Budget Budget Estimate Bud et 213-06-42-740 PERSONAL SERVICES 2110 Salaries & Wages 2111 Overtime Wages 2112 Other Wages 2120 Employee Benefits 2140 Uniforms and Clothing OTHER EXPENSES 2201 Conferences/Mileage 2310 Utilities 2320 Communications 2330 Rents and Leases 2349 Other Professional Services 2351 Maintenance of Equipment 2380 Printing and Reproduction 2390 Misc. Contractual Services 2391 Memberships & Subscriptions 2410 Office Supplies 2420 Operating Supplies & Chemicals 2425 Merchandise 2426 Recreation Programs Supplies 2430 Repair and Maintenance 2440 Small Tools and Minor Equipment 2442 Sports Equipment 2812 Special Programs 2910 Refunds CAPITAL OUTLAY 2520 Equipment & Office Furniture TOTALS 11 /04/98 Filename:\per\miglgpropriv\99budget\crc $195,515 $353,000 $353,000 $353,000 $767,000 8,226 20,000 20,000 20,000 30,000 493,462 565,000 565,000 555,000 615,000 120,910 195,000 195,000 190,000 342,000 8,408 20,000 24,145 15,000 34,400 826,521 1,153,000 1,157,145 1,133,000 1,788,400 13,018 24,500 24,500 16,000 31,000 256,964 280,000 283,927 260,000 386,000 16,525 23,700 25,325 22,000 41,200 2,675 9,700 10,023 11,000 38,000 35,900 32,000 36,828 25,000 46,400 5,277 3,000 4,814 3,000 11,000 16,281 31,000 38,300 33,000 51,600 7,306 10,000 14,772 10,000 16,200 1,597 3,300 3,463 3,000 4,000 19,309 20,400 23,277 20,000 26,100 18,402 18,000 20,597 18,000 27,000 9,447 30,000 39,439 11,000 18,000 10,755 22,000 23,234 15,000 66,100 4,630 37,100 40,434 32,100 40,300 0 0 0 0 4,000 14,122 20,000 23,076 20,000 20,000 2,706 15,000 23,400 15,000 24,000 8,926 12,000 12,000 13,000 18,000 443,840 591,700 647,409 527,100 868,900 3,639 60,000 66,532 60,000 26,800 $1,274,000 $1,804,700 $1,871,086 $1,720,100 $2,684,100 -85- DEPARTMENT/DIVISIONBUREAU: Department of Service Division of Recreation Services Community Recreation Center • Account 2110, 2111 and 2120 provides funding for the allocation of personnel costs identified under Notes and Adjustments, allocation of Recreation and Facilities personnel charged to the operations of the CRC. • Account 2112 has increased as a result of adding Building Supervisiors, private swim lesson instructors and a Membership Coordinator. • Account 2140 includes uniforms for the Facilities staff assigned to the CRC. • Account 2201 includes CPO training for ten head guards and training for the Facilities staff assigned to the CRC. • Account 2310 provides funding for electric, natural gas and water and sewer charges. • Account 2320 includes funding for the distribution of the Recreation brochure, newsletter distribution, renewal letter mailing, pagers and telephone charges. • Account 2330 provides funding for copier lease, postage machine, 50 meter pool for USS Team, and equipment related to the expanded facility. • Account 2349 includes funding for fitness/wellness programs and instructors for scuba diving and water polo officials, theater technical services, and NRPA accreditation. • Account 23 80 includes funding for printing the Recreation brochure, forms and CRC marketing material, comment cards and newsletter, and a brochure and marketing pieces for Phase II. • Account 2430 includes funding for the installation of an aquatics scoreboard and front desk modifications to better control access and wiring project for the CRC bridge. • Account 2520 includes funding for staff time clock, fax machine, equipment for Phase II, hydrophonic sound system and patio furniture replacement. • Account 2812 includes funding for seasonal decorations, a Community Health Fair and possible program associated with Phase II. cRC -86- 11/04/98 Proposed 1999 Operating Budget II Safety Fund DEPARTMENT/DIVISION/BUREAU: Department of Safety Division of Police STATEM .NT OF FUNCTIONS: The Division of Police is under the direct administrative direction of the Chief of Police and is comprised of two bureaus, the Bureau of Operations and the Bureau of Services. The Bureau of Operations consists of the following major components: patrol, investigation, and reserve. The primary responsibility of the Operations Bureau is the maintenance of public order. This involves the protection of constitutional guarantees, the enforcement of the law and the provision of services necessary to respond to other needs of the Community. The Bureau of Services consists of the following major components: clerical support, training, communications, technical support, and accreditation. The primary responsibility of the Services Bureau is to provide the required support services for the entire Division. The Division works in cooperation with local, and State and Federal law enforcement agencies in gathering information on criminal activity. Other functions include: appearing as witnesses in court cases, identifying and providing educational resources to assist the community in crime prevention and planning for long-range community needs as they relate to future police services. • To enhance the quality of life in the community. • To provide an increased level of advanced training for staff. • To increase proactive policing methods in an effort to reduce the incidence of crime. • To increase traffic enforcement activities in an effort to reduce the community's accident rate. • To develop improved partnerships with various community entities necessary to reduce criminal activity. PERSONNEL DATA POSITION TITLE Chief of Police Police Lieutenant Police Sergeant Police Officer Administrative Secretary Clerical Specialist I Clerical Specialist II Communications Technician Communications Supervisor TOTAL 1998 1999 CiTRRF.NT TMBER PROPOSED 1 1 2 2 8 8 46 49 1 1 2 2 3 3 13 13 ~ ~ ~~ 81 Three additional Police Officer positions and one additional Communications Supervisor position are reflected in the Personnel Data. Police -87- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: SAFETY 1 ggg Department of Safety 1997 1998 Revised 1998 1999 Division of Police Actual Budqet Budqet Estimate Budqet 214-08-10-750 PERSONAL SERVICES 2110 Salaries & Wages $2,823,029 $3,305,000 $3,302,000 $3,180,000 $3,650,000 2111 Overtime Wages 250,898 275,000 275,000 215,000 250,000 2112 Other Wages 0 0 3,000 3,000 5,000 2120 Employee Benefits 906,424 1,075,000 1,075,000 975,000 1,120,000 2140 Uniforms 74,788 95,000 109,732 85,000 95,000 4,055,139 4,750,000 4,764,732 4,458,000 5,120,000 OTHER EXPENSES 2201 Travel/Training Expenses 69,376 95,000 108,368 75,000 100,000 2211 Meeting Expenses 265 500 693 500 1,000 2213 Seminar Expenses 327 3,000 3,170 1,500 8,000 2301 County Auditor Deductions 3,357 5,000 5,000 3,000 5,000 2320 Communications 18,257 38,000 38,974 30,000 38,000 2330 Rents and Leases 865 2,500 5,139 4,000 3,000 2349 Other Professional Services 2,366 25,000 26,774 15,000 30,000 2351 Maintenance of Equipment 51,492 47,000 62,037 55,000 51,000 2390 Misc. Contractual Services 5,312 20,000 21,605 15,000 20,000 2391 Membership & Subscriptions 3,302 4,000 4,754 6,000 5,000 2410 Office Supplies 17,517 27,000 31,375 20,000 27,000 2420 Operating Supplies 52,938 50,000 61,828 50,000 52,000 2851 D.A.R.E. Program 18,888 18,700 19,201 18,000 26,000 2910 Refunds 70 500 500 0 500 244,332 336,200 389,418 293,000 366,500 CAPITAL OUTLAY 2520 Equipment & Office Furniture 30,364 72,400 123,078 110,000 145,000 TOTALS $4,329,835 $5,158,600 $5,277,228 $4,861,000 $5,631,500 11/04/98 Filename:\per\mig\gpropriv\99budget\police -88- DEPARTMENT/DIVISION/BUREAU: Department of Safety Division of Police • Account 2110 and 2120 provides funding for three additional Police Officer positions and one additional Communications Supervisor position. • Account 2140 provides funding for uniform allowances and dry cleaning as provided for in the negotiated FOP contract and provides funding to issue full uniforms for the new positions. • Account 2201 includes funds for ayear-end staff retreat. This retreat is a one day, locally held retreat with the objective of closing out 1999 and preparing for 2000. • Account 2211 provides funding for group meetings sponsored by the City (i.e. CALEA). Funding is included for food, beverages, and associated supplies. • Account 2212 provides funding for expenditures related to seminars sponsored by the Division of Police. The expenditures are off-set by fees charged to participants. • Account 2349 provides funding for polygraphs, laboratory testing and law enforcement support from other local, state and federal agencies. • Account 2351 includes funds for maintenance agreements for office equipment. • Account 2420 includes funding for equipment, batteries, film, ammunition, Operation kidprint supplies, recruitment supplies, jail supplies, canine food and supplies, supplies for police officer memorial service, and data master supplies. • Account 2520 includes funding for the bike patrol/P.O.P. equipment, detective unit equipment, range equipment and additional furniture needs throughout the Justice Center. Police -89- 11/04/98 Proposed 1999 Operating Budget Swimming Pool Fund DEPARTMENT/DIVISIONBUREAU: Department of Service Division of Recreation Services Pool The facility and programs of the Dublin Municipal Pool are run by a Recreation Program Supervisor. It is their responsibility to ensure the health and safety of the operation and the qualifications of the staff to lifeguard, teach, and run the various programs offered. • To operate a swimming facility which meets or exceeds all state health and safety requirements. • To offer open swim times for general public use. • To offer a comprehensive aquatics program including but not limited to swim lessons for all ages, a traveling swim team program for school age youth, and water exercise classes. • To provide continuing education and training for all pool staff. • To increase open recreation opportunities at the facility. PERSONNEL DATA POSITION TITLE 1998 CiTRRF,NT N[TMBER 1999 PROPOSED SFASONAi, STAFF: Pool Manager 0 SFTE 1 SFTE Concession Manager 1 SFTE 1 SFTE Assistant Concession Manager 1 SFTE 1 SFTE Head Lifeguard 2 SFTE 2 SFTE Pool Lifeguard 14 SFTE 14 SFTE Desk Staff 2 SFTE 2 SFTE Concession Staff 1.5 SFTE 3.5 SFTE Swim Team Coaches 6.2 SFTE 6.2 SFTE Building Attendant 1 SFTE 1 SFTE Swim Instructors TOTALS 28.7 SFTE 32.7 SFTE The Aquatics Programs Supervisor, and Assistant Aquatics Supervisor reflected in the Community Recreation Center budget have time allocated to the outdoor pool. Fifteen percent (15%) of the Aquatics Program Supervisor and five percent (5%) of the Assistant Aquatics Supervisor's time is allocated to the outdoor pool. In addition 5% of two of the Recreation Center Administrators and 5% of the Director's time is allocated to the outdoor pool budget. The Pool Manager and swim instructor positions have been added back into the budget. Filling 32.7 SFTE positions requires hiring 89 actual employees. These 89 are reflected in the training and uniform budgets. Pool -90- 11 /04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: PARKS AND RECREATION Department of Service 1 ggg Division of Recreation Services 1997 1998 Revised 1998 1999 Pool Actual Budget Budget Estimate Budget 215-06-40-740 PERSONAL SERVICES 2110 Salaries & Wages 2111 Overtime Wages 2112 Other Wages 2120 Employee Benefits 2140 Uniforms OTHER EXPENSES 2201 Conferences/Mileage 2310 Utilities 2320 .Communications 2349 Other Professional Services 2390 Misc. Contractual Services 2410 Office Supplies 2420 Operating Supplies 2423 Concessions 2424 Pool Supplies and Chemicals 2430 Repair and Maintenance 2910 Refunds CAPITAL OUTLAY 2520 Equipment & Office Furniture TOTALS 11 /04/98 Filename:lperlmig\gpropriv\99budget\pool $16,522 $28,500 $28,500 $13,500 $14,100 5,881 6,000 6,000 5,500 6,000 94,112 114,000 114,000 105,000 117,000 19,456 31,000 31,000 20,000 23,000 4,862 5,000 5,000 5,000 6,600 140,833 184,500 184,500 149,000 166,700 781 2,800 2,800 1,400 2,700 24,994 32,000 36,954 32,000 37,000 443 900 900 800 900 770 2,000 2,000 500 750 39 200 200 0 0 1,200 4,200 4,275 2,500 3,500 7,730 11,500 11,500 11,500 11,200 16,413 23,400 23,400 22,000 18,000 1,207 1,500 1,500 1,500 1,300 12,649 30,300 37,077 35,000 35,000 1,862 3,000 3,000 610 3,000 68,088 111,800 123,606 107,810 113,350 22,184 22,000 22,110 16,000 12,000 $231,105 $318,300 $330,216 $272,810 $292,050 -91- DEPARTMENT/DIVISIONBUREAU: Department of Service Division of Recreation Services Pool • Account 2110 and 2120 reflect the allocation noted under Notes and Adjustments. • Account 2310 provides funding for electricity, gas and water and sewer utilities. • Account 2320 provides funding for the monthly charges associated with the pay phone located at the pool and an additional telephone line. • Account 2410 provides funding for general office supplies, season passes, stickers, resident cards and materials for fliers. • Account 2420 includes funding for chlorine, pool chemicals, first-aid supplies, cleaning supplies and other miscellaneous operating supplies. • Account 2430 includes funding to repair the sprinkler system, replace circulation equipment and other general maintenance. • Account 2520 provides funding to replace the lane lines, purchase a new pizza oven, cash register, time clock and a pass scanning system. Pool -92- 11/04/98 Proposed 1999 Operating Budget Permissive Tax Fund D DEPARTMENT/DIVISION/BUREAU: Permissive Tax Fund Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects must be for roadway construction or improvements. Funds are also received from legislation approved by Franklin and Delaware Counties to increase license registration fees in two $5.00 increments. The City receives 50% of the "first $5.00 increment". The revenue received can only be spent on roads and bridges. The Administration anticipates using permissive tax funds for partial funding of a capital improvement transportation project. PermTax -93- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO 1998 FUND: PERMISSIVE TAX 1997 1998 Revised 1998 1999 Capitallmprovements Actual Budget Budget Estimate Budget 216-03-12-780 CAPITAL OUTLAY 2550 Street Construction $0 $100,000 $100,000 $0 $500,000 11 /04/98 Filename:\per\mig\gpropriv\99budget\permtax -94- DEPARTMENT/DIVISION/BUREAU: Permissive Tax Fund Account 2550 provides funding to pay for a portion of a City road improvement project(s). PermTax -95- 11/04/98 Proposed 1999 Operating Budget FIotel/Motel Tax Fund DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services Division of Community Relations Funds are received from 50% of the collections of hoteUmotel taxes in accordance with City C7dinance No. 133-87. The remaining 50% is disbursed with 25% to the Dublin Convention and Visitors Bureau and 25% to the Dublin Arts Council. Funds may be distributed to other organizations through City Council review of submitted hoteUmotel tax applications. City sponsored projects/events maybe approved through the normal budget process. For 1998, these include special projects related to St. Patrick's Day, Fourth of July, Irish Festival and Community Tree Lighting. City-sponsored events are coordinated by the Division of Community Relations. The Division plans and coordinates special events designed to promote the City of Dublin, enhance the City's appeal to the general public, and stimulate visitors interest and resident participation. The Division also coordinates City services required for events held within the City of Dublin. • To administer City-sponsored events held within the City. • To administer City services required for events held within the City of Dublin. • To establish, develop, and cultivate effective relations among the City, various community organizations, and sponsors involved in the special events planning and coordination process. • To attract, service and retain major events that contribute to overnight stays in Dublin hotels. • To serve on the Board of Trustees of the Dublin Convention and Visitors Bureau as an ex-officio member. • To secure sponsorships for City-sponsored events. PERSONNEL DATA POSITION TITLE 1998 1999 ('TTRRF.NT NiTMBER PROPOSED Community Relations Specialist Special Events Specialist II Special Events Specialist I TOTAL 0 2 1 0 1 Q 2 2 The Special Events Specialist II and I positions have been reclassified as Community Relations Specialists. This change results in retitling the Special Events Specialist II position and upgrading the Special Events Specialist I position. SpEvents -96- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: HOTEL/MOTEL TAX 1998 Department of Administrative Services 1997 1998 Revised 1998 1999 Division of Community Relations Actual Budget Bud et Estimate Bud et 217-01-13-740 PERSONAL SERVICES 2110 Salaries & Wages 2111 Overtime Wages 2112 Seasonal/Temporary Wages 2120 Employee Benefits OTHER EXPENSES 2201 Conferences/Mileage 2211 Meeting Expenses 2320 Communications 2349 Other Professional Services 2370 Advertising 2380 Printing 2391 Memberships & Subscriptions 2410 Office Supplies 2420 Operating Supplies 2440 Small Tools & Minor Equipment 2813 Promotional Programs 2910 Refunds CAPITAL OUTLAY 2520 Equipment & Office Furniture SUB-TOTALS Department of Finance Division of Taxation $67,351 $111,500 $111,500 $98,300 $121,000 2,090 6,800 6,800 6,800 2,600 0 0 0 0 0 17.478 32,600 32,600 24,250 28,100 86,919 150,900 150,900 129,350 151,700 5,493 4,100 ' 4,130 4,100 9,500 289 1,000 1,000 500 1,500 4,915 9,500 8,114 8,000 10,750 332,870 431,200 478,213 478,000 633,750 35,853 49,500 52,825 52,000 68,500 12,194 21,100 20,842 20,000 29,600 865 950 1,095 1,000 1,800 1,792 4,800 6,849 5,000 5,300 49,724 47,200 48,644 45,000 89,500 4,066 6,000 4,100 4,000 9,800 490 4,500 4,500 3,000 6,000 94 0 0 800 0 448,645 579,850 630,312 621,400 866,000 1,200 6,000 6,000 5,000 3,500 536,764 736,750 787,212 755,750 1,021,200 217-02-11-740 OTHER EXPENSES 2814 Grants/City Sponsored Projects 0 0 6,000 0 6 000 2821 Grants/Community Organizations 410,302 375,000 457,311 450,000 , 498 700 2910 Refunds 0 0 0 0 , 0 410,302 375,000 463,311 450,000 504,700 TOTALS $947,066 $1,111,750 $1,250,523 $1,205,750 $1,525,900 11 /04/98 Filename:)per\mig\gpropriv\99budget\spevents -97- DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services Division of Community Relations • Account 2211 provides funding for internal working luncheons, special events committee luncheons/dinners and external business luncheon meetings. • Account 2349 includes funds for photographer, entertainment, tents, tables, chairs and other equipment for City sponsored events: St. Patrick's Day, 4th of July, Dublin Irish Festival and the tree lighting. Entertainment elements, size and scope of these events have increased with substantial revenue recognized. • Account 2370 includes funds for advertising special events in local, regional and national publications to attract visitors and overnight guests. • Account 2380 includes funds for fliers, brochures, invitations, postcards, tickets, coupons, bumper stickers, etc. for City sponsored events. • Account 2420 includes funding for Old Dublin banners, sweatshirts/t-shirts, awards, decorations, prizes, refreshments, displays for special events, renovation of City floats and retail merchandise for Dublin Irish Festival. • Account 2821 is an allocation for grants to community organizations in accordance with the Hotel/Motel Grant Application Guidelines and a 25% allocation to the Dublin Arts Council. SpEvents -98- 11/04/98 Proposed 1999 Operating Budget Education and Enforcement Fund D DEPARTMENT/DIVISION/BUREAU: Department of Safety Division of Police Ordinance 96-90 authorized the establishment of the Enforcement and Education Fund. Revenues in this fund are derived from fines received in accordance with Section 4511.99 of the Ohio Revised Code. This fund is to be used by the Division of Police to pay those costs it incurs in enforcing Section 4511.19 of the Ohio Revised Code, in educating the public of laws governing the operation of a motor vehicle while under the influence of alcohol, the dangers of operating a motor vehicle while under the influence of alcohol and other information relating to the operating of a motor vehicle and the consumption of alcoholic beverages. Ed/Enf -99- 11 /04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: EDUCATION AND ENFORCEMENT 1998 Department of Safety 1997 1998 Revised 1998 1999 Division of Police Actual Budget Budget Estimate Budget 218-08-10-750 OTHER EXPENSES 2201 Conferences/Mileage $0 $0 $0 $0 $0 2391 Membership & Subscriptions 0 0 0 0 0 2410 Office Supplies 0 0 0 0 0 2420 Operating Supplies 0 0 0 0 0 2910 Refunds 0 0 0 0 0 0 0 0 0 0 CAPITAL OUTLAY 2520 Equipment and Office Furniture 0 3,000 3,000 0 3,000 TOTALS $0 $3,000 $3,000 $0 $3,000 11 /04/98 Filename:\per\mig\gpropriv\99budgetledenf -100- Proposed 1999 Operating Budget I Law Enforcement Trust Fund DEPARTMENT/DIVISION/BUREAU: Department of Safety Division of Police Ordinance 94-90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the fund are derived from contraband property seizures in accordance with Section 2933.43 of the Ohio Revised Code. This fund is to be used to pay the costs of prolonged or complex investigations or prosecutions, to provide reasonable technical training or expertise, to provide matching funds to obtain federal grants to aid law enforcement, or for other law enforcement purposes that City Council determines to be appropriate. LawEnf -101- 11 /04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: LAW ENFORCEMENT TRUST 1998 Department of Safety 1997 1998 Revised 1998 1999 Division of Police Actual Budget Budget Estimate Budget 219-08-10-750 OTHER EXPENSES 2201 Conferences/Mileage $0 $0 $0 $0 $0 2320 Communications 0 0 300 300 0 2391 Membership & Subscriptions 0 0 0 0 0 2410 Office Supplies 0 0 0 0 0 2420 Operating Supplies 0 0 0 0 0 2910 Refunds 0 0 0 0 0 0 0 300 300 0 CAPITAL OUTLAY 2520 Equipment and Office Furniture 6 5,000 4,700 0 5,000 TOTALS $6 $5,000 $5,000 $300 $5,000 11 /04/98 Filename:\per\mig\gpropriv\99budget\lawenf -102- Proposed 1999 Operating Budget D Mayor's Court Computer Fund DEPARTMENT/DIVISION/BUREAU: Department of Administrative Services Division of Court Services Ordinance 41-93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in this fund are derived from fees received in accordance with Substitute Senate Bill 246. This fund is to be used by the Division of Court Services to pay those costs it incurs for any operational costs and/or any subsequent updates for the court computer. The City currently assesses a fee of five dollars ($5.00) per case; however, Substitute Senate Bi11246 allowed the fee to be set as high as ten dollars ($10.00). Computer -103- 11 /04//98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: MAYOR'S COURT COMPUTER 1998 Department of Administrative Services 1997 1998 Revised 1998 1999 Division of Court Services Actual Budget Bud et Estimate Bud et 221-01-14-710 OTHER EXPENSES 2201 Conferences/Mileage $0 $1,000 1,000 $0 $1,000 2351 Maintenance of Equipment 3,810 7,000 7,373 6,600 9,100 2410 Ofi'ICe Supplies 0 1,500 1,050 500 1,000 2420 Operating Supplies 0 250 250 150 250 3,810 9,750 9,673 7,250 11,350 CAPITAL OUTLAY 2520 Equipment and Office Furniture 0 2,000 21,929 21,105 4,500 TOTALS $3,810 $11,750 $31,602 $28,355 $15,850 11 /04/98 Filename:\per\mig\gpropriv\99budget\computer -104- DEPARTMENT/DIVISIONBUREAU: Department Administrative Services Division of Court Services • Account 2201 includes funding for computer related training for the Division of Court Services. • Account 2351 includes funding for computer hardware maintenance fees and other computer related equipment as the need arises. • Account 2520 includes funding for a printer for L.E.A.D.S and a replacement computer. Computer -105- 11 /04/98 Proposed 1999 Operating Budget Debt Service Funds DEPARTMENT/DIVISION/BUREAU: Debt Service These funds reflect the cost of paying the principal and interest on various outstanding bond and note issues. Sources of funding include property taxes and transfers from the General Fund, Capital Improvements Tax Fund and the Water Fund. Budget requests for debt service payments reflect debt service obligation for both long-term and short-term debt issued by the City. The 1999 budget includes the short-term notes in the amount of $6,000,000 that will mature in September. Debt -106- 11 /04/98 1999 BUDGET - CITY OF DUBLIN, OHIO FUNDS: GENERAL OBLIGATION AND SPECIAL 1 ggg ASSESSMENT DEBT SERVICE 1997 1998 Revised 1998 1999 Department of Finance Actual Bud et Budqet Estimate Budqet GENERAL OBLIGATION DEBT SERVICE 310-02-10-790 DEBT SERVICE 2301 County Auditors' Deductions 2610 Principal-Water 2611 Principal-Parks Programs 2612 Principal-Transportation 2613 Principal-Lands and Buildings 2614 Principal-Sewer 2620 Interest-Water 2621 Interest-Parks Programs 2622 Interest-Transportation 2623 Interest-Lands and Buildings 2624 Interest-Sewer TOTALS SPECIAL ASSESSMENT DEBT SERVICE 320-02-10-790 DEBT SERVICE $344 $500 $500 $500 $600 451,300 457,400 457,400 457,400 434,000 110,000 110,000 110,000 110,000 110,000 9,170,000 18,070,000 18,070,000 24,070,000 6,200,000 745,000 770,000 770,000 770,000 1,110,000 103,000 98,000 406,317 406,317 756,695 512,926 482,500 482,500 482,225 450,500 126,013 119,500 119,500 119,305 112,600 435,409 750,000 750,000 806,210 1,076,500 688,575 656,000 656,000 655,705 833,000 105,011 99,000 304,040 529,258 916,100 $12,447,578 $21,612,900 $22,126,257 $28,406,920 $11,999,995 2301 County Auditors' Deductions $972 $500 $500 500 500 2610 Principal-Water and Sewer 93,700 82,600 82,600 82,600 41,000 2620 Interest-Water and Sewer 23,999 17,600 17,600 17,505 12,000 TOTALS $118,671 $100,700 $100,700 $100 605 $53,500 SPECIAL ASSESSMENT DEBT SERVICE 321-02-10-790 DEBT SERVICE 2612 Principal-Transportation $50,000 $50,000 $50,000 $50,000 $55,000 2622 Interest-Transportation 78,550 75,500 75,500 75,420 72 400 TOTALS $128,550 $125,500 $125,500 $125 420 , $127,400 11 /04/98 Filename:t:lper\miglgpropriv\99budget\debt -107- Proposed 1999 Operating Budget Capital Improvements Tax Fund DEPARTMENT/DIVISION/BUREAU: General Capital Improvements This fund was created by City Council and has as its express purposes: the purchase of equipment, apparatus, property, construction of buildings, structures, roads and other public improvements as needed. City income tax collections are directly credited to this fund each year in accordance with Ordinance No. 17-87. Additional revenue is provided by transfers from the General Fund and interest income. NOTES AND AD.T[TSTMF.NTS: In accordance with State requirements, separate funds will be established when notes bonds are issued for specific projects and the associated expenditures will also be assigned to that fund. Funding is based on the 1999-2003 Capital Improvements Program. CIP -108- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO 1998 FUND: CAPITAL IMPROVEMENT TAX 1997 1998 Revised 1998 1999 Actual Bud et Bud et Estimate Budget 401-03-14-780 CAPITAL OUTLAY 2510 Land and Land Improvements $267,924 $1,232,000 $1,735,325 $535,000 $1,700,000 2511 Park and Bikeway Improvements 1,895,340 1,405,400 2,754,501 2,600,000 1,491,000 2522 Police Capital Equipment 0 20,000 20,000 20,000 107,000 2523 City Maintenance Equipment 0 1,405,000 ~ 1,755,000 1,700,000 3,578,000 2530 Buildings and Other Structures 2,874 0 16,626 16,626 0 2550 Transportation Projects 3,346,361 12,747,000 13,514,138 10,885,000 5,265,000 2551 New Street Const./Eng. Projects 0 0 90,000 0 0 2560 Sanitary Sewer Improvements 0 0 0 0 0 2561 Water System Improvements 0 0 0 0 0 2562 Storm Sewer Improvements 317,020 350,000 383,975 300,000 393,000 2571 Other Projects and Equipment 1,591,978 1,085,000 1,592,158 1,390,000 1,980,000 7,421,497 18,244,400 21,861,723 17,446,626 14,514,000 OTHER EXPENSES 2790 Transfers 4,610,564 3,135,400 4,722,900 4,722,900 4,649,000 TOTALS $12,032,061 $21,379,800 $26,584,623 $22,169,526 $19,163,000 11 /04/98 Filename:t:\perlmig\gpropriv\99budget\cip -109- 1999 BUDGET-CITY OF DUBLIN, OHIO FUND: CAPITAL IMPROVEMENT TAX Department of Development 401-03-14-780 CAPITAL OUTLAY 2510 Land and Land Improvements Land Acquisition(1) $1,700,000 1,700,000 2511 Park and Bikeway Improvements Donegal Cliffs 30,000 Wyndham Park 250,000 Trinity Park 175,000 Darree Fields Park development 125,000 Coffman Park redevelopment 397,000 Amberleigh Park 20,000 Wyndham Park-Phase 4 50,000 Various park renovations/improvements 119,000 Annual bikeway maintence 25,000 Dublin Road bikeway 150,000 Bikeway connections/additions 150,000 1,491,000 2522 Police Capital Equipment In-car video cameras 15,000 Lasers-speed measuring 10,000 Computerized mugshot 55,000 Elite 5000 target system-firing range 13,000 Portable speed trailer 14,000 107,000 2523 City Maintenance Capital Projects Fleet & equipment management program 897,000 Fleet additions 331,000 Service Complex expansion 2,350,000 3,578,000 2550 Transportation Projects Annual street maintenance program 1,025,000 Annual ditch enclosure program 50,000 Street lighting at miscellaneous intersections 50,000 Avery/ Brand Road realignment 75,000 Wilcox Road/Shier Rings Road intersection 140,000 Signalization-Brand Road/Dublin Road 525,000 Sawmill Road/I-270 interchange 170,000 Shier Rings Road alignment study 30,000 Post Road overpass widening 300,000 Emerald Parkway-Sawmill/Hard 1,150,000 Emerald Parkway-Perimeter/Shier Rings 450,000 Emerald Parkway-Shier Rings/Innovation 300,000 Tuttle Crossing widening 1,000,000 5,265,000 11 /04/98 Filename:\per\mig\gpropriv\99budget\capimp99 -110- 1999 BUDGET-CITY OF DUBLIN, OHIO FUND: CAPITAL IMPROVEMENT TAX Department of Development 2560 Sanitary Sewer Improvements 2561 Water System Improvements 2562 Stormwater Improvements Drainage improvements-Blazer/Rings 10,000 Stormwater management program 383,000 393,000 2571 Other Projects & Equipment Computer hardware/software 1,178,000 Utility burial 400,000 Telephone system upgrades 210,000 Building maintenance 42,000 Contingencies 150,000 1,980,000 2710 Transfers Debt Service 3,359,000 Parkland Acquisition Fund 290,000 Transportation Improvements Fund- SR 161 improvements 1,000,000 4,649,000 TOTAL $19,163,000 (1) $1,200,000 carryover from 1998 and $500,000 allocation for 1999. 11 /04/98 Filename:\per\mig\gpropriv\99budgetlcapimp99 -111- D Proposed 1999 Operating Budget I Parkland Acquisition Fund DEPARTMENT/DIVISION/BUREAU: Parkland Acquisition Fund Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of parkland dedication. These fees are credited to the parkland Acquisition Fund for the purpose of acquiring recreational facility sites, open space and/or parkland. As part of the annual operating budget process, the City also appropriates approximately two percent of the total Capital Improvements Tax Fund budget to be transferred to this fund. Funds will be appropriated on an "as-needed" basis. ParkAcq -112- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO 1998 FUND: PARKLAND ACQUISITION 1997 1998 Revised 1998 1999 FUND Actual Budget Budget Estimate Budget 402-02-10-780 CAPITAL OUTLAY 2510 Land and Land Improvements $773,937 $370,000 $815,000 $812,500 $0 2910 Refunds 0 0 0 0 0 TOTALS $773,937 $370,000 $815,000 $812,500 $0 11 /04/98 Filename:\per\mig\gpropriv\99budget\parkacq -113- Proposed 1999 Operating Budget Water Fund DEPARTMENT/DIVISIONBUREAU: Department of Service Division of Streets and Utilities Water Maintenance This work program is under the joint supervision of the Director of Service, the Director of Streets and Utilities, the Director of Development and the Director of Engineering. Under this work program falls the budgeting and fiscal control function, planning and design of all new construction and improvements of the water distribution system which is tied to the City of Columbus system under a service contract. The Administration works in cooperation with architects, engineers, consultants, and builders and developers in planning improvements to the Dublin portion of the system. The hydrant maintenance program is the direct responsibility of the Director of Streets and Utilities. • Continue the ongoing hydrant maintenance program in-house with a significant cost savings. • Sand blast hydrants for repainting and continue the ongoing maintenance of hydrants. • Locate all watch valves. PERSONNEL DATA POSITION TITLE Maintenance Worker Seasonal Maintenance Worker TOTAL 1998 1999 ('T1R_RF.NT NTTNiBF.R PROPOSED 1 1 1 ~ 3 The Maintenance Supervisor position reflected in the Vehicle and Equipment Maintenance budget also supervises the Water Maintenance program area. Ten percent (10%) of this position has been allocated to this budget. A Crew Leader also charges to the budget based on actual time worked. Water -114- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: WATER 1998 Department of Service 1997 1998 Revised 1998 1999 Water Maintenance Actual Budget Budget Estimate Budget 610-06-32-730 PERSONAL SERVICES 2110 Salaries/Wages 2111 Overtime Wages 2112 Seasonal/Temporary Wages 2120 Employee Benefits 2140 Uniforms & Clothing OTHER EXPENSES 2201 Conferences/Mileage 2303 Hydrant Maintenance & Repair 2310 Utilities 2320 Communications 2349 Other Professional Services 2351 Maintenance of Equipment 2420 Operating Supplies 2440 Small Tools & Minor Equipment 2910 Refunds CAPITAL OUTLAY $33,258 $42,000 $45,200 $42,000 $46,900 1,637 2,000 2,000 1,500 2,000 7,226 11,000 11,000 10,000 28,800 11,812 15,000 15,000 15,000 18,300 1,010 2,000 2,579 2,000 3,000 54,943 72,000 75,779 70,500 99,000 700 900 900 500 1,200 17,674 36,500 61,542 50,000 36,500 62,559 80,000 83,836 75,000 80,000 565 750 820 800 800 31,435 5,000 25,665 25,000 10,000 3,222 30,000 26,080 15,000 30,000 4,233 6,000 6,266 5,000 6,000 471 2,500 2,500 1,500 1,000 24,076 25,000 25,000 15,000 25,000 144,935 186,650 232,609 187,800 190,500 2510 Land and Land Improvements 0 0 0 0 0 2520 Equipment 4,704 5,000 5,220 5,000 6,000 2561 Water System Improvements 279,276 370,000 803,471 250,000 230,000 283,980 375,000 808,691 255,000 236,000 Department of Finance Administration 610-02-30-730 OTHER EXPENSES 2710 Transfers TOTALS 11 /04/98 Filename:\perlmig\gpropriv\99budget\water 412,983 407,230 407,230 407,230 401,000 412,983 407,230 407,230 407,230 401,000 $896,841 $1,040,880 $1,524,309 $920,530 $926,500 -115- DEPARTMENT/DIVISIONBUREAU: Department of Service Division of Streets and Utilities Water Maintenance • Account 2110 and 2120 include funding for the allocations identified under Notes and Adjustments. • Account 2112 includes funding for the additional seasonal Maintenance Worker. • Account 2303 provides funding for contracts with Perry and Washington Townships to service the City's hydrants and for emergency repairs. • Account 2310 provides funding for utility costs related to the operation of the water system. • Account 2349 provides an allocation of funds for services that may be necessary during the year. • Account 2351 includes funding for hydrant replacement parts. • Account 2520 includes funds for an arrow board. • Account 2561 provides funding for the projects included in the 1999-2003 CIP (waterline along Avery Road and miscellaneous oversizing). • Account 2710 provides funding for debt service obligations for the 1985 Avery Road Waterline bond issue and the Rings RoadBlazer Parkway Water Tower bond issue. Water -116- 11 /04/98 D Proposed 1999 Operating Budget Sewer Fund D DEPARTMENT/DIVISION/BUREAU: Departments of Development and Service Divisions of Engineering and Streets and Utilities Sewer Maintenance This work program is under the joint supervision of the Director of Service, the Director of Streets and Utilities, the Director of Development and the Director of Engineering. This work program includes the budgeting and fiscal control function, planning and design of all new construction, improvements and removal of infiltration and inflow sources. The Division of Streets and Utilities is responsible for the execution of maintenance on the entire sanitary sewer system. The Division also conducts inspection of lines and collects data on the system for use by the Division of Engineering. The Division of Engineering analyzes system data to estimate amounts of extraneous flow to be eliminated, recommends the repair and work program and new construction to be performed. The City staff works in cooperation with homeowners, engineers, consultants, builders, and developers, OEPA, and with the City of Columbus which provides wastewater treatment and a service contract. • To minimize infiltration and inflow in both the public and private portions of the sanitary sewer system. • To assess condition of subsurface infrastructure underlying streets which are programmed for resurfacing in order that repairs be made as part of the street resurfacing program. • To continue to provide pump station maintenance and oversight. • To provide a safe work environment for all employees and ensure the safety of the public. PERSONNEL DATA 1998 1999 POSITION TITLE rTmRF.NT NLT_MBER PROPOSED Engineering Program Specialist 1 1 Clerical Specialist I 1 1 Maintenance Crew Leader 1 1 Maintenance Worker -~ ~ TOTAL 9 9 NOTES AND ADTiTSTMF,NTS: The Maintenance Supervisor position reflected in the Vehicle and Equipment Maintenance budget also supervises the Sewer Maintenance program area. Thirty percent (30%) of this position has been allocated to this budget. The personnel costs for an Assistant City Engineer (utilities) position is also allocated to this budget, 50% to the Division of Engineering and 50% to Sewer Maintenance. Sewer -117- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO FUND: SEWER 1998 Department of Service 1997 1998 Revised 1998 1999 Streets & Utilities Actual Budget Budget Estimate Budget 620-06-32-730 PERSONAL SERVICES 2110 Salaries & Wages 2111 Overtime Wages 2112 Seasonal/Temporary Wages 2120 Benefits 2140 Uniforms OTHER EXPENSES 2201 Conferences/Mileage 2310 Utilities 2320 Communications 2349 Other Professional Services 2351 Maint. of Equipment & Facilities 2390 Misc. Contractual Services 2410 Office Supplies 2420 Operating Supplies 2430 Repair and Maintenance 2440 Small Tools & Minor Equipment 2860 Fines/Penalties-EPA 2910 Refunds CAPITAL OUTLAY $262,932 $283,500 $283,500 $283,500 $310,000 23,639 30,000 30,00.0 21,000 30,000 469 5,000 5,000 1,000 5,000 86,963 98,000 98,000 98,000 110,500 4,089 7,500 11,033 10,000 7,000 378,092 424,000 427,533 413,500 462,500 2,773 10,500 12,250 5,000 14,300 47,733 52,000 52,051 52,000 15,000 8,241 12,500 14,655 14,500 8,000 68,871 45,000 101,218 98,000 45,000 29,133 41,000 46,903 30,000 5,500 3,386 0 28,847 15,000 20,000 2,660 3,500 4,236 4,000 4,000 14,120 21,900 28,383 25,000 16,100 49,308 200,000 252,452 80,000 160,000 5,596 8,900 18,183 15,000 8,900 12,000 0 12,000 24,000 0 37,544 25,000 33,000 33,000 25,000 281,365 420,300 604,178 395,500 321,800 2510 Land and Land Improvements 2,000 2,000 2,000 2,000 2 000 2520 Equipment 2,774 5,000 25,283 25,000 , 5 000 2563 Sanitary Sewer Improvements 395 55,000 151,600 100,000 , 285,000 5,169 62,000 178,883 127,000 292,000 Department of Finance Administration 620-02-30-730 OTHER EXPENSES 2790 Transfers 0 0 513,357 739,000 1,478,000 TOTALS $664,626 $906,300 $1,723,951 $1,675,000 $2,554,300 11 /04/98 Filename:)per\miglgpropriv\99budget\sewer -118- DEPARTMENT/DIVISION/BUREAU: Departments of Development and Service Divisions of Engineering and Streets and Utilities Sewer Maintenance • Account 2110 and 2120 includes funding for personnel costs identified under Notes and Adjustments. • Account 2201 reflects the costs of training personnel in accordance with OSHA requirements. • Account 2310 provides funding for utility costs for the telemetry system. The reduction is the result of the pump station having been demolished. • Account 2320 provides funding for telephone charges and services for the telemetry system and pagers for staff. • Account 2349 includes funding for services related to televising and cleaning the sewer system and water quality testing. • Account 2351 reflects a significant reduction as a result of the pump station being demolished. • Account 2390 provides funding for the City's contractual commitment with Delaware County for the Wedgewood Hills and Campden Lakes subdivisions. • Account 2430 is an allocation for repairs to sewer lines and telemetry system. • Account 2520 provides funding for water table measuring devices. • Account 2560 is an allocation for over sizing costs related to potential sewer line extensions installed by a developer, the design construction of a clean-out station, the installation of a sewer line along Avery Road, south of Rings Road and the relining of the sewer line along Levin Links. Sewer -119- 11/04/98 Proposed 1999 Operating Budget I Merchandising Fund DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services Division of Community Relations Ordinance 11-93 authorized the establishment of the Merchandising Fund as part of the comprehensive economic development program. Definitely Dublin mechandise is available for resale. The revenue from the sale of the merchandise is used to purchase merchandise, as the intent of the merchandising campaign is to be self-supporting. Merch -120- 11 /04/98 1999 BUDGET -CITY OF DUBLIN, OHIO MERCHANDISING 1998 Department of Administrative Services 1997 1998 Revised 1998 1999 Division of Community Relations Actual Budget Budget Estimate Budget 630-01-13-710 OTHER EXPENSES 2390 Misc. Contractual Services $673 $800 $800 $750 $800 2410 Office Supplies 0 0 0 50 0 2420 Operating Supplies 11,238 9,500 14,462 14,000 14,000 2910 Refunds 125 150 150 100 150 12,036 10,450 15,412 14,900 14,950 CAPITAL OUTLAY 2520 Equipment and Office Furniture TOTALS 11 /04/98 Filename:\per\mig\gpropriv\99budget\merchant 0 0 0 0 0 $12,036 $10,450 $15,412 $14,900 $14,950 -121- DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services Division of Community Relations Account 2390 is an allocation for estimated sales tax payments to the State of Ohio. Account 2420 provides funding to buy merchandise for resale. Merch -122- 11/04/98 Proposed 1999 Operating Budget internal Service Funds DEPARTMENT/DIVISION/BUREAU: Internal Service Employee Benefits Self-Insurance STATEMENT OF FUNCTIONS: The Employee Benefits Self-Insurance Fund has been established to account for monies received from other funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self- Insurance Fund makes payments for services provided to employees (claims), the third party administrator(s) and for stop-loss coverage. The budgeted amounts are based on the maximum dollar value of claims that would be paid under the plan, third party administrator fees, and the premium for stop-loss insurance. "Premiums" are charged to benefit accounts based on the estimated cost of coverage as determined by the third party administrator. The Employee Benefits Self-Insurance Fund also contains funds for the Employee Health Education & Wellness Program. NOTES AND AD Ti 1STMENTS: The City experienced several large dollar claims during 1998, which has caused claim costs to exceed what was anticipated for 1998. This resulted in a supplemental appropriation from the City's reserve. To adequately fund anticipated claims in 1999 and to rebuild the reserve, we are recommending the monthly funding level (premiums) be raised for 1999. Family coverage would be $498.00 per month ($5,976/year) and single coverage would be $218 per month ($2,616/year). IntServ -123- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO 1998 FUNDS: INTERNAL SERVICE FUNDS 1997 1998 Revised 1998 1999 Self-Insurance Actual Bud et Bud et Estimate Bud et EMPLOYEE BENEFITS SELF-INSURANCE FUND 701-01-11-710 OTHER EXPENSES 2309 Third Party Administration 2361 Medical Claims 2364 Stop-loss Coverage 2390 Misc. Contractual Services TOTALS 11 /04/98 Filename:\per\mig\gpropriv199budget\selfins $50,819 $56,000 $56,000 $70,000 $89,000 1,034,360 1,135,000 1,135,000 1,760,000 1,725,000 100,388 119,100 119,100 115,000 132,300 430 21,000 21,220 17,500 23,600 $1,185,997 $1,331,100 $1,331,320 $1,962,500 $1,969,900 -124- DEPARTMENT/DIVISION/BUREAU: Internal Service Liability Self-Insurance Fund The Liability Self-Insurance Fund has been established to provide a reserve for liability insurance in the event the Ciry determines it is cost-effective to be self-insured in a given line of coverage, i.e., general liability, or possibly all lines of coverage. The reserve that had accumulated in this Fund was utilized in 1998 and will be utilized in 1999 to provide adequate funding in the Employee Benefits Self-Insurance Fund. The Employee Benefits Self-Insurance Fund experienced significantly higher claims in 1998 than it had in past years. We anticipate the same in 1999. IntServ -125- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO 1998 FUNDS: INTERNAL SERVICE FUNDS 1997 1998 Revised 1998 1999 Self-Insurance Actual Bud et Budget Estimate Bud et LIABILITY SELF-INSURANCE FUND 702-10-11-710 OTHER EXPENSES 2363 Claims/Judgements 2728 Transfers $0 $0 0 0 250 $0 $0 $0 00 250,000 300,000 $0 11 /04/98 Filename:)per\mig\gpropriv\99budget\selfins -126- DEPARTMENT/DIVISION/BUREAU: Internal Service Workers' Compensation Fund The Workers' Compensation Fund has been established to cover the costs associated with the City's Workers' Compensation coverage under a group rated plan. Funds are transferred from the General Fund to cover premiums, claims, and third party administration fees associated with the Ciry's Workers' Compensation coverage. NOTES AND ADiUSTMENTS: The City changed from a retrospective rating plan to a group plan in 1994. This change has resulted in significant savings with far less risk than in a retrospective plan. Under the retrospective rating plan, the City incurred a risk for a period of ten years for each claim. This budget reflects estimated claims that may be incurred as a result of our participation in the retrospective rating program for the period 1989- 1998 and the estimated premiums for the group rating plan that will be paid in 1999. Adjusted premiums based on 1998 estimated payroll of $11.2 million. In 1998 a 75 % premium dividend was issued to the City by the State of Ohio as a result of excess surplus in the State Fund. IntServ -127- 11/04/98 1999 BUDGET -CITY OF DUBLIN, OHIO 1998 FUNDS: INTERNAL SERVICE FUNDS 1997 1998 Revised 1998 1999 Self-Insurance __ Actual Bud et Bud et Estimate Budget WORKERS' COMPENSATION SELF-INSURANCE FUND 703-01-11-710 OTHER EXPENSES 2309 Third Party Administration $5,756 $8,500 $8,500 $7,500 $9,200 2363 Claims/Judgements 20,053 25,000 25,000 0 25,000 2364 Premiums 162,370 198,000 198,000 52,500 165,000 2390 Misc. Contractual Services 0 0 0 0 4,000 TOTALS $188,179 $231,500 $231,500 .$60,000 $203,200 11 /04/98 Filename:\perlmig\gpropriv\99budgetlselfins -128- D Proposed 1999 Operating Budget Trust and Agency Funds DEPARTMENT/DIVISIONBUREAU: Trust & Agency Funds These funds reflect the cost of reimbursing developers for the cost of installing certain public improvements (water & sewer reimbursement), for refunding permit bonding fees deposited with the City to ensure completion of a project. A specific agency fund has been established for the collection of taxes on behalf of the Dublin Convention & Visitor's Bureau, the collection and distribution of a building surcharge mandated by State law and for the collection and distribution of income tax revenues that are required, by Revenue Sharing Agreements, to be shared with the Dublin City School District. NOTES AND ADT[J4TMENT4: Agency -129- 11 /04/98 1999 BUDGET -CITY OF DUBLIN, OHIO 1998 1997 1998 Revised 1998 1999 TRUBrT & AGENCY FUNDS Actual Bud et Bud et Estimate Bud et INCOME TAX REVENUE SHARING FUND 802-02-~ 0-710 2390 Contractual Obligation-CRAs TOTALS AGENCY FUND 805=02-10-710 2304 Sewertap Reimbursements 2305 Watertep Reimbursements 2306 Recycling Bins 2307 Project Maintenance Bonds 2910 Refunds 2911 Refunds-R-O-W 2912 Refunds-Vendor Bonds 2913 Refunds-Conditional Occupancy 2914 Refunds-Driveway Bonds 2915 Refunds-BCA6 291'6 Refunds-BD of Bldg Standards 2917 CRC Deposits-Bid Specs. 2919 Refunds- Others TOTALS $199,256 $564,500 $564,500 $408,556 $490,000 $199,256 $564,500 $564,500 $408,556 $490,000 $509,676 $350,000 $350,000 $550,000 $400,000 0 0 0 0 0 166 500 889 50 0 0 0 0 5,536 0 11,332 12,000 12,000 8,451 12,000 26,000 25,000 25,000 40,000 25,000 3,000 3,000 3,000 3,000 3,000 147,600 130,000 130,000 190,000 175, 000 0 0 0 0 0 0 0 0 0 0 16,391 15,000 18,000 10,000 15,000 0 0 0 0 0 6,513 0 0 0 0 $720,678 $535,500 $538,889 $807,037 $630,000 DUBLIN CONVENTION AND VISITORS' BUREAU FUND 804-02-11-710 2824 Payment to Dublin Convention & Visitors Bureau 2910 Refunds TOTALS DRUG ENFORCEMENT FUND 801-08-10-750 2850 Drug Enforcement 11 /04/98 Filertemeaperlrftiglgpropriv\99budget\agency $252,920 $265,000 $265,000 $300,000 $365,000 0 0 0 0 0 $252,920 $265,000 $265,000 $300,000 $365 000 $0 $25,000 $25,000 $0 $25,000 -130-