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02-06 OrdinanceRECORD OF ORDINANCES Dayton LeKal Blank. Inc. Form No. 30043 Ordinance No. 02-06 Passed . 20 AMENDING THE ANNUAL APPROPRIATIONS ORDINANCE FOR FISCAL YEAR ENDING DECEMBER 31, 2006 WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations ordinance be made in order that appropriations are not over expended; and WHEREAS, it is necessary to amend the annual appropriations ordinance to provide funding authorization in certain budget accounts; and WHEREAS, it is necessary to appropriate estimated resources identified in various capital project funds for project-related expenditures; and WHEREAS, at the beginning of each year it is necessary to appropriate unencumbered balances in various capital project funds to authorize those funds for project-related expenditures; NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State, of Ohio, ~ of the elected members concurring that: Section 1. There be appropriated from the unappropriated balance in the General Fund the amount of $25,470 to account 101-1620-740-2421 for the purpose of planting of trees on public property. Section 2. There be appropriated from the unappropriated balance in the Street Maintenance and Repair Fund the amount of $10,100 to account 210-1330-770-2428 for the fabrication and installation of event signage. Section 3. There be appropriated from the unappropriated balance in the Capital Improvement Tax Fund the amount of $3,000,000 to account 401-0314-780-2550 for right-of--way acquisition costs related to the Tuttle Crossing widening project. Section 4. There be appropriated from the unappropriated balance in the Community Center Construction Fund the amount of $181,462.75 to account 411-0314-780-2530 for heating, air conditioning and ventilation system improvements at the Dublin Community Recreation Center. Section 5. There be appropriated from the unappropriated balance in the Thomas/Kohler TIF Fund the amount of $165,000 to account 419-0314-810-2790 to transfer funds to the General Obligation Debt Service Fund for the 2006 debt service obligations on the debt issued for the Emerald Parkway Phase 7A (Shier Rings to Innovation) project. Section 6. There be appropriated from the unappropriated balance in the Metatec TIF Fund the amount of $78,450 to account 420-0314-810-2790 to transfer funds to the General Obligation Debt Service Fund for the 2006 debt service obligations on the debt issued for the Perimeter Drive extension project. Section 7. There be appropriated from the unappropriated balance in the McKitrick TIF Fund the amount of $1,066,850 to account 421-0314-810-2790. Of the total, $911,350 will be transferred to the General Obligation Debt Service Fund for the 2006 debt service obligations due on the debt issued for Emerald Parkway Phase 1 and 2 and $155,500 to transfer funds to the Emerald Parkway Phase 5 TIF Fund to reimburse the City for costs related to the construction of the roadway. Section 8. There be appropriated from the unappropriated balance in the Duke Realty TIF Fund the amount of $157,474.47 to account 424-0314-810-2790 to transfer funds to the General Fund and close the TIF Fund. RECORD OF ORDINANCES Day[on Legal Blank, Inc. Form No. 30043 Ordinance No. 02-06 passed Page ~0 Section 9. There be appropriated from the unappropriated balance in the Rings Road TIF Fund the amount of $287,170 to account 426-0314-810-2790 to transfer funds to the General Obligation Debt Service Fund for the 2006 debt service obligations on the debt issued for the Rings Road widening project. Section 10. There be appropriated from the unappropriated balance in the Perimeter West TIF Fund the amount of $325,265 to account 431-0314-810-2790 to transfer funds to the General Obligation Debt Service Fund for the 2006 debt service obligations on the debt issued for the Perimeter Drive extension (Avery-Muirfield to Post) project. Section 11. There be appropriated from the unappropriated balance in the Swimming Pool Construction Fund the amount of $53,517.67 to account 438-0314-810-2790 to transfer remaining funds to the General Obligation Debt Service Fund and close the construction fund. Section 12. There be appropriated from the unappropriated balance in the Tartan West TIF Fund the amount of $104,367.20 to account 443-0314-780-2561 for water system projects identified in the TIF legislation. Section 13. The public hearing be waived to provide immediate funding authorization for these projects and programs. Section 14. This ordinance shall take effect and be in force in accordance with Section 4.04(a) of the Dublin City Charter. Passed this 3 ~ day of , 2006 Mayor -Presiding Offi ATTEST: ~ ~~~~~ Clerk of Council I hereby certify that copies of this Ordinance/Resolution were posted in the City of Dublin in accordance with Section 731.25 of the Ohio Revised Code. De~y Clerk of Council, Dublin, Ohio City Manager 5200 Emerald Parkway • Dublin, OH 43017 Phone: 614-410-4400 • Fax: 614-410-4490 CITY OF DUBLIN To: Members of Dublin City Council From: Jane S. Brautigam, City Manager ~~~ 5. ~~ Date: January 17, 2006 Initiated By: Marsha I. Grigsby, Deputy City Manager/Director of Finance `~`n~- Memo Re: Ordinance No. 02-06, Amending the Annual Appropriations for Fiscal Year Ending December 31, 2006 SUMMARY: Each year an ordinance is prepared appropriating the unencumbered fund balances in various capital project funds and the unencumbered funds from tree replacement fees. Ordinance No. 02-06 provides for these appropriations and for appropriations related to event signage and right-of--way acquisition for the Tuttle Crossing widening project. Section 1 appropriates the available tree replacements fees as of December 31, 2005. The funds are generated from payments made in lieu of tree replacement and will be used to plant trees on public property. Section 2 provides funding for materials and supplies for the fabrication and installation of event signage related to the Memorial Tournament, see the attached memo. Section 3 appropriates funding for right-of--way/easement acquisition related to the Tuttle Crossing widening project. These funds were previously appropriated; however, the project was not initiated and the appropriations lapsed at year-end 2005. City Council has recently approved legislation to acquire the necessary right-of- way/easements from one property owner and legislation for an additional acquisition is included on this City Council agenda. It is anticipate that the acquisitions will be completed by mid-year. The construction of the project will be administered by Franklin County Engineers. Section 4 appropriates the unencumbered balance remaining in the Community Center Construction Fund. "These funds will be utilized to make improvements to heating, air conditioning and ventilation systems at the Dublin Community Recreation Center. Sections 5 through 10 and Section 12 appropriate funds in various TIF funds. The majority of the requests relate to the debt service obligations due on debt issued for the identified projects. The debt funded by the Metatec TIF Fund will mature in 2006 and the fund will be closed. It is anticipated that the Duke Realty TIF Fund also will be closed in 2006. Once the payment is made the American Electric Power for the City's share of the burial of the 138 kv electric line along I-270, any remaining balance in the fund will be transferred to the General Fund and the TIF Fund closed. The request for the Tartan West TIF Fund provides funding for the continued construction of the projects to be funded by the future service payments generated from the TIF district. Section 11 appropriates the remaining unencumbered fund balance in the Swimming Pool Construction Fund (Dublin Municipal Pool-South). A portion of these funds may be needed to modify the water tap to the site. Any unused funds will be transferred to the General Obligation Debt Service Fund and applied toward the 2006 debt service obligation due on the debt issued to construct the facility. RECOMMENDATION: It is recommended that the second reading of Ordinance No. 02-06 be waived and the Ordinance adopted at the January 23 City Council meeting. T:\2006\004-ORD-02-06 MEMO.doc CITY OF DUBL[N_ Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 Phone_ 614-410-4400 • Fax: 614-410-4490 To: Members of City Council From: Jane S. Brautigam, City Managua-N~tS (~ Date: November 17, 2005 Initiated By: Sandra Puskarcik, Director of Community Relations Memo Paul A_ 1Jammersmith, P.E_, Director of Engineering/City Engineer Jean-Ellen M. Willis, P.E., Assistant Director ofEngineering -Transportation Re: Memorial Tournament Signage Turnover Summary As the Memorial Tournament prepares to celebrate its 30'x' staging, an invitation to expand the current relationship between the Tournament and the City of Dublin was proposed by the Tournament. The proposal is to turnover the current Memorial Tournament signage from Tournament volunteers to the of Dublin sign and pavement marking crew. The proposal identified the following benefits: • Co-branding signage leveraging the Memorial Toumament/City of Dublin partnership • Improved visibility and clarity of signage • Maintain and [mprove efficient traffic flow • Uniformity between City and Tournament signage • Increased safety of persons in Rights-of--Way • Beautification The City of Dublin has a tong tradition of partnership with and/or support of events in the Dublin community_ In 2005, the City of Dublin supported the Dublin Arts Council's Ari + Music Festival with nearly $6,000 in City services_ And our support of the Arthritis Foundation's Classic Auto Show totaled more than $7,000 in City services plus a fee waiver for the showmobile_ The Memorial Tournament, which has a $34.6 million annual economic impact in central Ohio and primarily Dublin, is seeking our support to produce, store and install this directional, parking and pedestrian signage_ An inventory of the existing signage was developed during the Tournament this year with staff Gom GIS and Engineering collecting the field data_ The data was entered into the City's GIS software and resultant mapping presented to Tournament staff in August_ The following is the breakdown of signage exterior to the Muirfield Village Goff Club within and adjacent to the City of Dublin: Exterior of course: 443 signs o Tournament specific: 424 signs o Trailblazers: 19 -already installed maintained by City staff Memorial Tournament Signage Turnover November 17, 2005 Page 2 e advantages to the City of Dublin installing alt signs exterior to the Muirfield Village Golf Club are: Increased Safety: The City will use professional staff to install the signage {particularly in the public rights-of--way) versus the Tournament volunteers_ City staff are well versed in installing signage and have all necessary equipment to safely perform the installations. Optimization of Signs Installed: Of the 424 Tournament-specific signs, it is anticipated that a total of 78 of these signs will either be eliminated or combined to reduce the total number of signs to be fabricated from 424 to 347 for an 18.3% reduction in total signage. [n 2006, it is anticipated that there will be 237 signs and in 2007, it is anticipated that there will be 110 signs. The 19 trailblazers are already installed and maintained by the City of Dublin for the Tournament_ These are the same trailblazers used for other special events in the City such as the July 4`h celebration and the Irish Festival. Accordingly, they have not been included in the totals for new signage turnover for the Tournament; however, they wilt remain to be installed by staff for this important event. Costs: Per the current Council adopted Cost of Services Study, the rate for sign installations is $45.00/hour. The labor costs below are based on this current rate for both regular time and overtime for years 2006 and 2007_ It is assumed there will be a $5.00/hour increase by year 2008 for a total rate of $50.00/hour. This fee includes all wages, benefits, overhead, depreciation of equipment, and fuel costs. These costs are subject to change in accordance with future adopted cost updates. 2006 ($) - 237 Signs 2007 ($) - 110 Signs 2008 And Beyond ($) - 347 Signs Total Blanks and Sheeting 6,700 2700 1450 Anchors/Posts/Rivets 3,400 2100 1000 Materials Subtotal $10,100 $4,800 $2,450 Labor (Hrs) 6840 3825 -- Overtime {Hrs) 3600 1800 -- Anchor Installation Time 900 675 1750 Labor Subtotal $11,340 $6,300 $1,750 Crand Total $21,440 $11,100 $4,200 Recommendation Staff recommends pursuing the turnover of the Memorial Tournament signage from Tournament volunteers to the City of Dublin sign and pavement marking crew through a cooperative partnership between the Tournament and the City. This partnership would be consistent with the level of support the City provides to similar, yet smaller, events and recognizes the Tournament's value and economic benefit to the community.