66-05 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank, Inc. ...Form No, 30043
66-OS
Ordinance No. Passed 2~
AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDGET FOR
THE FISCAL YEAR ENDING DECEMBER 31, 2006 AND DECLARING AN
EMERGENCY
WHEREAS, Section 8.02(a) of the Dublin City Charter requires the City Manager to
re are and submit the annual budget to City Council; and
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WHEREAS, City Council has received and reviewed the annual budget for 2006, and
WHEREAS, the Administration has incorporated in the attached 2006 Operating Budget
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NOW, THEREFORE, BE IT ORDAINED, by the Council of the City of Dublin, State
urrin that:
cone
members
f the elected
i o
of Oh o g
Section 1. The 2006 Annual Operating Budget attached as an Exhibit be, and hereby is,
approved.
Section 2. That this ordinance is declared to be an emergency necessary to protect the
health, safety and welfare of the residents of the City, and for the further reason that the
rdinance shall be in
in effect b Janua 1 2006. This O
ratin bud et must be ,
annual o e rY
Y
g
p g
effect on January 1, 2006.
Passed this ~p~~". ~ day of ~'~~ry "C./1'~fz"lis~ , 2005.
~fC~ Mayor -Pre ng Officer
ATTEST:
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
Dep Clerk of Council, Dublin, Ohio
Notebook enclosed in the packet
City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
f,ITY OF DUBLIN M e m o
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manager
Date: December 12, 2005
Initiated By: Marsha I. Grigsby, Director of Finance
Michele M. Hoyle, Director of Fiscal Administration
Re: Ordinance No. 66-05, 2006 Operating Budget
SUMMARY:
Ordinance No. 66-OS provides for the adoption of the 2006 Operating Budget. As a result of the budget
review workshops, the modifications requested by City Council have been incorporated in the budget
document as well as the companion Annual Appropriations Ordinance, Ordinance No. 76-05.
Following are modifications and additional information resulting from the budget workshops:
General Fund
City Council (pages 45-48)
Account 2240 (Ceremonial Functions) was increased by $4,750, bringing the 2006 funding to the 2005
budgeted level of $25,100.
City Manager (pages 49-51)
_ Funding totaling $17,500 for staff goal setting (account 2230) and for other professional services
(account 2349) was removed pending further discussion of leadership training and other organizational
development efforts.
Human Resources (pages 57-59)
Funding totaling $68,985 for employee training and development (account 2125) and for other
professional services (account 2349) was removed pending further discussion of leadership training and
other organizational development efforts.
Hotel-Motel Tax Fund
CommunitYRelations (pages 189-192)
Increased funding in the amount of $30,000 will provide for continuation of the Blarney Bash in 2007 in
its current form. These funds will be used for deposits for contracts that must be done in advance.
Memorandum
Members of Dublin City Council
Page Two
Taxation (pages 191-192)
To provide additional funding for community grants, $20,000 was added to this account (account 2821).
Law Enforcement Trust Fund
Police (pages 198-199)
Account numbers have been changed in the budget document so that budgeted expenditures correctly
show expenditures as capital outlay (2520) as described in the Budget Summary.
Employee Benefits Self-Insurance Fund
Human Resources (pages 236-237)
Account numbers have been added to reflect payment of a share of wages and benefits for the
fitness/wellness coordinator, who will be integral to development and implementation of the employee
wellness initiative. These amounts were previously included in account 2390. The budget total has not
changed.
Other Items
Several issues were discussed for which follow-up information was requested.
- Self-insurance for workers' compensation -Staff is continuing to evaluate the option of self-
insurance for workers' compensation. The 2006 Operating Budget provides sufficient funding
authorization to become self-insured if it is determined to be the most cost-effective option (memo
attached).
- Property/casualty insurance coverage increase -through the cooperative to which the City belongs,
staff is pursuing the option of increasing this coverage. Council will be informed as further
information becomes available. (memo attached).
- Summary of costs of city services for which events have requested grant funding - a worksheet is
attached listing grants that have been awarded for the cost of city services over the past five years
and the amount of each grant.
- Memorial Tournament Signage -attached is a memo dated November 17, 2005, outlining the
turnover to the City of Memorial Tournament Signage and the estimated costs.
- Status of mechanized refuse colletion pilot program -attached is a memo dated December 2, 2005,
providing an update on the mechanized refuse collection pilot program and anticipated expansion.
In addition to the requests for information, other issues were identified for follow-up:
- Credit card processing -these services and associated costs are evaluated periodically. Proposals
from several vendors are currently under review for these services. In addition, the City began
accepting Discover Card in August; processing fees for this card provider are significantly lower
than for other cards.
- Warning sirens -Engineering currently reviews the coverage radius of each warning siren.
Proposed development in areas outside the coverage of existing sirens will trigger comments in the
development plan review that will condition approval on appropriate cost-sharing with the
developer.
Memorandum
Members of Dublin City Council
Page Three
- Alternative surfaces for pathways within the Dublin Cemetery -staff currently is researching these
alternatives and will provide information when research is complete.
- Renewal of American Public Works Association (APWA) accreditation for Streets and Utilities - a
time extension is being pursued to allow for athree-year renewal of APWA accreditation for Streets
and Utilities only. Staff will update Council as this process moves forward.
- Education regarding the maintenance of on-site water and. septic systems for property owners -when
this idea originally was proposed, the Franklin County Board of Health (FCBH) indicated they were
pursuing grant funding for this purpose. City staff will follow up with FCBH to determine the
status of this grant and educational materials, and will report back to Council with further
information.
- Alternatives for recognition signage for championship teams -the example cited at the budget
workshop will be reviewed; staff will consider and report back if this option might be appropriate for
Dublin.
RECOMMENDATION:
We recommend passage of Ordinance 66-OS (Adoption of the 2006 Operating Budget) as an emergency
so that it becomes effective January 1, 2006, as required by the Revised City Charter.
Attachments
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
CITY OF DUBLIN Phone: 614-410-4400 • Fax: 614-410-4490
Memo
To: Members of City Council
From: Jane S. Brautigam, City Manager
Date: December 7, 2005
Initiated By: Ron Whittington, Risk Manager/Safety Administrator
Re: Ordinance 66-OS - 2006 Workers Compensation Budget
Summary
As part of the proposed 2006 Budget, Staff included funding to pursue aself-insured
Worker's Compensation program as an alternative to the traditional State Fund program
provided by the Ohio Bureau of Workers' Compensation (OBWC). The reason Staff
proposed this alternative was that in October 2005, the City was notified by the OBWC
that we would no longer be eligible for the group-rated program of which the City had
been a part since 1995, due to the size of our exposure.
At the Council budget workshop on November 16, 2005, questions arose regarding this
self-insurance alternative. Staff explained that self-insurance feasibility studies had
previously been performed by two third party administration firms (CompManagement
and Frank Gates) and that the results of these studies indicated that aself-insured
alternative could be very successful for the City of Dublin, potentially saving the City
between $812,000 and $2,577,000 over the next five years compared to the traditional
State Fund program. A critical assumption in these feasibility studies is that the City's
self-insured retention would be no higher than $250,000 per claim and the City would
need to purchase astop-loss insurance policy to cover claims above the $250,000 per
claim self-insured level. Staff explained that it had contacted several brokers as early as
October to obtain quotes for stop loss insurance above the $250,000 level and had hoped
to have these quotes well in advance of the budget workshops. Staff explained that is was
still awaiting quotes from insurance carriers for stop :loss coverage and that it would not
move forward with further consideration until it received these quotes and had reported
back to Council.
Only recently, Staff has learned that several insurance carriers have declined to offer a
stop loss policy with limits as low as the $250,000. Staff is still awaiting quotes from two
other insurance carriers and is hopeful that these quotes will be received in the near future.
Should the City receive favorable quotes from these carriers, Staff will report back to
Council before proceeding with the evaluation of the self-insured alternative. Part of any
continuing consideration would be participation in a thorough application process through
the OBWC, where the self-insured alternative would be fully evaluated. The City could
not implement the self insured alternative without approval of the OBWC. This evaluation
process is expected to take three months.
Recommendation
At this time, Staff recommends that the funding identified in the proposed 2006 budget
remain in the final budget, pending the receipt of quotes from insurance carriers for the
needed stop loss level.
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
CITY OF DUBLINm Phone: 614-410-4400 • Fax: 614-410-4490
Memo
To: Members of City Council
From: Jane S. Brautigam, City Manager 'M~-
Date: December 7, 2005
Initiated By: Ron Whittington, Risk Manager/Safety Administrator
Re: Ordinance 66-OS :2006 Excess Umbrella coverage
At the Council budget workshop on November 16, 2005, questions arose regarding the
City's existing umbrella liability insurance limits though the Central Ohio Risk
Management Association (CORMA). At that time, Staff advised Council that it would
seek a quote for an additional $10,000,000 for the City of Dublin. Staff is awaiting a
quote from St. Paul Travelers Insurance for this $10,000,000. The City's current
insurance broker, Willis Pooling has indicated that we should receive this quote in
December, 2005.
After the City receives the quote from the carrier, Staff will report back to Council.
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Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
CITY OE DUBLIN_ Phone: 614-410-4400 • Fax: 614-41.0-4490
Memo
To: Members of City Council
`
From: Jane S. Brautigam, City Manage~~5 d
Date: November 17, 2005
Initiated By: Sandra Puskarcik, Director of Community Relations
Paul A. Hammersmith, P.E., Director of EngineeringJCity Engineer
Jean-Ellen M. Willis, P.E., Assistant Director ofEngineering -Transportation
Re: Memorial Tournament Signage Turnover
Summary
As the Memorial Tournament prepares to celebrate its 30th staging, an invitation to expand the current
relationship between the Tournament and the City of Dublin was proposed by the Tournament. `The
proposal is to turnover the current Memorial Tournament signage from Tournament volunteers to the
City of Dublin sign and pavement marking crew. The proposal identified the following benefits:
• Co-branding Signage leveraging the Memorial Tournament/City of Dublin partnership
• Improved visibility and clarity of Signage
• Maintain and Improve efficient traffic flow
• Uniformity between City and Tournament signage
• Increased safety of persons in Rights-of--Way
• Beautification
The City of Dublin has a long tradition of partnership with and/or support of events in the Dublin
community. In 2005, the City of Dublin supported the Dublin Arts Council's Art + Music Festival with
nearly $6,000 in City services. And our support of the Arthritis Foundation's Classic Auto Show totaled
more than $7,000 in City services plus a fee waiver for the showmobile. The Memorial Tournament,
which has a $34.6 million annual economic impact in central Ohio and primarily Dublin, is seeking our
support to produce, store and install this directional, parking and pedestrian signage.
An inventory of the existing signage was developed during the Tournament this year with staff from GIS
and Engineering collecting the field data. The data was entered into the City's GIS software and
resultant mapping presented to Tournament staff in August.
The following is the breakdown of Signage exterior to the Muirfield Village Golf Club within and
adjacent to the City of Dublin:
• Exterior of course: 443 signs
o Tournament specific: 424 signs
o Trailblazers: 19 -already installed/maintained by City staff
Memorial Tournament Signage Turnover
November 17, 2005
Page 2
The advantages to the City of Dublin installing all signs exterior to the Muirfield Village Golf Club are:
Increased Safety: The City will use professional staff to install the signage (particularly in the
public rights-of--way) versus the Tournament volunteers. City staff are well versed in installing
signage and have all necessary equipment to safely perform the installations.
Optimization of Signs Installed: Of the 424 Tournament-specific signs, it is anticipated that a
total of 78 of these signs will either be eliminated or combined to reduce the total number of signs to
be fabricated from 424 to 347 for an 18.3% reduction in total signage. In 2006, it is anticipated that
there will be 237 signs and in 2007, it is anticipated that there will be 110 signs.
The 19 trailblazers are already installed and maintained by the City of Dublin for the Tournament.
These are the same trailblazers used for other special events in the City such as the July 4`h
celebration and the Irish Festival. Accordingly, they have not. been included in the totals for new
signage turnover for the Tournament; however, they will remain to be installed by staff for this
important event.
Costs: Per the current Council adopted Cost of Services Study, the rate for sign installations is
$45.00/hour. The labor costs below are based on this current rate for both regular time and overtime
for years 2006 and 2007. It is assumed there will be a $5.00lhour increase by year 2008 for a total
rate of $50.00/hour. This fee includes all wages, benefits, overhead, depreciation of equipment, and
fuel costs. These costs are subject to change in accordance with future adopted cost updates.
2008 And Beyond -
2006 - 237 Signs 2007 -110 Signs 347 Signs Total
Blanks and Sheeting 6,700 2700 1450
Anchors/PostslRivets 3,400 2100 1000
Materials Subtotal $10,100 $4,800 $2,450
Labor (Hrs) 6840 3825
Overtime (Hrs) 3600 1800
Anchor Installation Time 900 b75 1750
Labor Subtotal $11,340 $6,300 $1,750
Grand Total $21,440 $11,100 $4,200
Recommendation
Staff recommends pursuing the turnover of the Memorial Tournament signage from Tournament
volunteers to the City of Dublin sign and pavement marking crew through a cooperative partnership
between the Tournament and the City. This partnership would be consistent with the level of support
the City provides to similar, yet smaller, events and recognizes the Tournament's value and economic
benefit to the community.
Division of Streets & Utilities
6555 Shier Rings Road, Dublin, Ohio 43016-1243
crrY of nUBCtn Phone: 614-410-4750 • Fax: 614-761-6512
Memo
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manager 5 • (J~~,c,~,a.,,,,,.J
Date: December 2, 2005 UU
Through: Frank Ciarochi, Deputy City Manager/Director of Public Service
Initiated By: Matt Villareale, Assistant Director of Streets & Utilities
Re: Pilot Program Update as Requested in Budget Hearing
In 2003 the Division of Streets & Utilities began the pilot automated refuse and recycling program. The pilot
program is a joint effort between the City of Dublin, Rumpke and the Solid Waste Authority of Central Ohio
(SWACO) to test automated refuse and recycling collection. The pilot area consists of 610 households in the
Dublinshire neighborhood and 610 households in the Brandonway neighborhood. Each household was given
automated containers for both refuse and for recycling. Households were able to choose a 96, 64 or 32 gallon
wheeled container for refuse and recycling. Also if the single container for refuse was insufficient for the
residents they were given the option to receive a second container. After two years of operation, staff has
determined the following:
- The most important finding is that the larger recycling containers increase recycling participation and
capture rates, which means lower tipping fees at the landfill for the City.
- Through a survey of the residents in the pilot area 91% of the respondents were in favor of the two
automated cart system versus the collection system that is in place for the rest of the City. Also 56% of
the respondents from the same survey said they were recycling more than they had in the past.
- Initially the complaints that we received from the residents were about container size but over time those
complaints subsided. The complaints received now are the typical refuse complaints received throughout
the City and they have mirrored the rest of the City in frequency.
The present plan is to make the pilot area permanently switched to automated service. Thanks to a grant of 3,600
containers from SWACO, staff is planning to increase automated recycling collection by 1,800 more households
in 2006. Currently Rumpke is creating a collection route plan for the additional households. Staff will update
Council on the anticipated route prior to implementation. After the route plan is received, we will work with
Community Relations to create a communication plan for the rollout of the new automated recycling area. The
hope is to incrementally increase our automated recycling throughout the City in future years.
RECOt1~NDATION
Information only.
City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
CITY OF DLBLIN M e m o
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manager ~c~, 5 ,
Date: November 3, 2005
Initiated By: Marsha I. Grigsby, Director of Finance A'
Michele M. Hoyle, Director of Fiscal Administration 1`~""
Re: Ordinance No. 66-05, Adopting the Annual Operating Budget for 2006
SUMMARY:
Ordinance No. 66-OS authorizes the adoption of the 2006 Annual Operating Budget. City Council
workshops to review the proposed 2006 budget are scheduled for Wednesday, November 9, and
Wednesday, November 16, at 6:30 p.m. The complete schedule for all workshops is attached.
City Council also requested information as to how budget requests were adjusted in order to reach the
funding level in the Proposed Operating Budget. This information is provided in the attached memo.
RECOMMENDATION:
We recommend passage of Ordinance 66-OS (Adoption of the 2006 Operating Budget), as amended
following the budget workshops, at the December 12, 2005, City Council meeting. At that time we will
recommend passage as an emergency so that it becomes effective January 1, 2006, as required by the
Revised City Charter.
City Council Review of the Proposed Operating Budget for 2006
Agenda
November 9, 2005
(Meeting to begin at 6:30 p.m.)
Estimated Time De artment/Division Budget Page
6:30 p.m. Overview
7:00 p.m. Administrative Services
Office of the Director Tab 9, Page 127
7:15 p.m. Information Technology Tab 9, Page 131
7:30 p.m. Court Services Tab 9, Page 135
Record Management Tab 9, Page 139
Court Computer Fund Tab 20, Page 201
7:45 p.m. Facilities Tab 9, Page 143
DCRC Facilities Tab 13, Page 173
8:00 p.m. Public Service
Office of the Director Tab 5, Page 93
8:10 p.m. Solid Waste Management Tab 5, Page 97
8:20 p.m. Fleet Maintenance Tab 5, Page 101
8:30 p.m. Engineering Tab 5, Page 105
Street Lighting Tab 5, Page 108
Transportation Signage Tab 10, Page 151
Tab 11, Page 158
Water Tab 25, Page 223
Sewer Tab 26, Page 229
8:50 p.m. Streets and Utilities
Street Maintenance & Repair Fund Tab 10, Page 147
State Highway Fund Tab 11, Page 155
Water Fund Tab 25, Page 219
Sewer Fund Tab 26, Page 225
9:10 p.m. Building Standards Tab 5, Page 111
9:25 p.m. Police Tab 14, Page 177
Education and Enforcement Tab 18, Page 193
Law Enforcement Trust Tab 19, Page 197
9:45 p.m. City Council/Boards & Commissions Tab 1, Page 45
C:\Documents and Settings\prindk\Local Settings\Temp\Council Review Schedule l .doc
City Council Review of the Proposed Operating Budget for 2006
Agenda
November 16, 2005
(Meeting to begin at 6:30 p.m.)
Estimated Department/Division Budget Page
Time
6:30 p.m. Finance
Office of the Director Tab 3, Page 69
Procurement Tab 3, Page 72
Accounting and Auditing Tab 3, Page 81
Taxation Tab 3, Page 85
Miscellaneous Accounts Tab 3, Page 77
Transfers Tab 3, Page 75
Accrued Leave Reserves Tab 21, Page 205
Debt Service Tab 22, Pa e 209
Trust and Agency Tab 29, Page 243
6:45 p.m. Economic Development Tab 8, Page 123
7:00 p.m. Land Use and Long Range Planning Tab 6, Page 115
7:20 p.m. Parks Tab 7, Page 119
Cemetery Fund Tab 12, Page 161
7:40 p.m. Recreation Services
Recreation Tab 13, Page 165
Community Recreation Center Tab 13, Page 169
Swimming Pool Fund Tab 15, Page 181
8:00 p.m. Community Relations Tab 2, Page 61
Hotel-Motel Tax Fund Tab 17, Page 189
Merchandise Fund Tab 27, Page 231
8:30 p.m. Human Resources Tab 2, Page 57
Self-Insurance Funds Tab 28, Page 235
8:40 p.m. Law Tab 2, Page 65
8:55 p.m. Office of the City Manager Tab 2, Page 49
Miscellaneous Accounts Tab 2, Page 53
9:10 p.m. Capital Improvements Tax Fund Tab 23, Page 213
Parkland Acquisition Fund Tab 24, Page 217
C:\Documents and Settings\prindk\Local Settings\Temp\Council Review Schedule l.doc
City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
f,ITY OF DUBLIN M e m o
To: Members of Dublin City Council
From: Jane S. Brautigam, City ManagerUa.,r.~. 5 • C~
Date: November 3, 2005
Initiated By: Marsha I. Grigsby, Director of Finance `MC~-
Re: City Council Request -Proposed Budget Requests
Summary:
The following, in conjunction with the City Manager's message in the proposed budget document, provides
information addressing City Council's request to determine those items proposed by the various work units for
inclusion in the budget but which have not been included in the proposed 2006 operating budget and the various
program initiatives for 2006.
As with any budget process, there are modifications made between the original requests and the proposed budget
document presented to City Council. Many issues are taken into account, with the first being financial ability to
fund the requests.
For background information, the City utilizes an on-line budget application. This application is updated each year
for the next calendar cycle. This process includes payroll related projections, salary and benefits, based on current
authorized staffing levels. This process is completed by Finance in July/August. The budget application is then
"opened" in mid-August and available to begin the process of including new budget requests. Prior to opening the
budget application, a guideline for budget requests is distributed. The guideline includes a rate of growth limit for
next year's request. For 2006, the rate of growth was established at 5% over the 2005 Budget.
The total requests submitted reflected an approximate 12% increase over the 2005 Budget. The difference in
dollars between the requests submitted and the rate of growth guideline was approximately $3.8 million. It is
important to highlight the rate of growth is based on the current year's budget, not the estimated actual
expenditures. As we will highlight in the budget overview, we spend approximately 97% to 98% of the budget of
the budget each year. We have been extremely fortunate in the past few years and next year in that we have not
had to make budget reductions.
As with any operation, additional staffing requests have a significant impact. The additional positions requested
for 2006 were evaluated based on existing vacancies within the requesting work unit, if the position resulted in
new or expanded programming, if existing workload could or should be adjusted and whether or not the new
position requested would generate additional revenue. The following ten (10) additional full-time positions were
requested:
Community Relations
Community Relations Assistant
Engineering
CADD Technician
Clerical Specialist II
Land Use and Long Range Planning
Planner I
Memorandum
November 3, 2005
Page Two
Parks and Open Space
Forestry Assistant
Horticulturist Assistant - 2 (1)
Communit~Enga~ement/Administrative Services
Neighborhood Relations Coordinator
Facilities
Director of Facilities
Streets and Utilities
Clerical Specialist I (2)
(1) One (1) position would be shared with GIS and would replace two (2) existing intern/seasonal positions.
(2) Part-time position to a full-time position.
The only additional full-time position reflected in the proposed budget for 2006 is the Director of Facilities. This
position was included based on the reduction of an existing Crew Leader and Custodian position that have been
previously authorized, but have been vacant. The Training/Accreditation Coordinator position that was authorized
and reflected in the City Manager office has not been requested for 2006. As a result, the full-time staffing request
for 2006 reflects a net reduction of two (2) positions.
The funding allocated for travel and training was maintained at approximately 2005 levels, or lower based on
circumstances, with the exception of Community Relations in the Hotel/Motel Tax Fund. This was increased as a
result of Sandra Puskarcik being appointed to the IFEA Board. Other training/staff development related
reductions were made which totaled $74,000. Of this total, $64,000 was requested in the Employee
Training/Development account (2125) in Human Resources.
Reductions were also made as a result of evaluating how we have done in the past and how we can and should
take advantage of opportunities to use technology. We have made reductions in printing costs related to
document production, converting to the use of CDs and increased usage of electronic communications.
Numerous reductions were made based on duplication, discussions based on ability to complete or implement
projects where more than one work unit is involved (i.e. IT budgeting to acquire software applications that the
"user" work area has not programmed time to implement) and general reductions based on high rates of growth.
Some specific areas that need to be highlighted for your review are significant changes to the State of the City
presentation, reduction in the number of pages for Inside Dublin which is included in Dublin Life, reduction in
significant employee recognition events from five (5) to three (3), and reductions related to the Wendy's LPGA
event.
The 2006 proposed budget was also significantly impacted by increased costs in items where we have limited
control. These include utilities, gasoline, salt, Workers' Compensation and retirement benefits.
We will continue to discuss and evaluate the services provided by the City and will continue to look for
opportunities to modify service delivery. The goal of the Administrative Budget Committee is to maintain the
high quality of services provided by the City while maintaining our financial stability, both short and long-term.
Recommendation
Information only.
S:\AA-FA Share\2006 Budget\066-MEMO-CITY COUNCIL REQUESTS.doc
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CITY OF DUBLIN, OHIO
OPERATING BUDGET FOR 2006
TABLE OF CONTENTS
City Manager's Budget Message 1
Mission Statement
List of Officials 5
City Council Goals . .......................................6
Dublin Community Profile ....................................................................................7
City Organizational Structure .................................................................................8
Table of Organization ...........................................................................................9
Financial Management Policies ................................................................................11
Accounting and Fund Structure . . . .........................................13
Budget Procedures . . . . . .............................................15
Summary of All Funds 19
Revenue Projections ...........................................................:........................................................21
Revenue Comparisons 27
Revenue Comparisons -General Fund 28
Expenditure and Budget Summary 29
Expenditure and Budget Summary -General Fund 31
Comparison of Operating Revenues and Expenditures ....................................................33
Appropriations Summary
Appropriations Summary-General Fund ...................................................................36
Staffing Summary .........................................................................................................................37
Debt Administration ...........................................................................................39
2006 Debt Service Schedule .........................41
Government Finance Officers Association Distinguished Budget Presentation Award ................43
GENERAL FUND
City Council/Boards and Commissions 45
Office of the City Manager 49
Miscellaneous Accounts/Contingencies 53
Human Resources 57
Community Relations 61
Legal Services 65
Finance
Office of the Director of Finance 69
Procurement..--•
Transfers and Advances......, . . ......................................................................75
Miscellaneous Accounts ..............................................................................77
Accounting and Auditing 81
Taxation 85
Development (provided for historical purposes only)
Office of the Director of Development 89
Public Service
Office of the Director of Public Service 93
Solid Waste Management 97
Fleet Maintenance 101
En ~neerin 105
~ g
Miscellaneous 108
Building Standards 111
Land Use and Long Range Planning 115
Parks and Recreation
Parks 119
CITY OF DUBLIN, OHIO
OPERATING BUDGET FOR 2006
TABLE OF CONTENTS
(continued)
Economic Development
Office of the Director of Economic Development . ..............................123
Administrative Services
ice of the Director of Administrative Services ...............................................127
Information Technology 131 H.,:
Court Services 135
ecor s Management 139
Facilities Management 143
SPECIAL REVENUE FUNDS
Street Maintenance and Repair Fund
Streets and Utilities . . ......................................................147
Engineering ...............................................151 -
State Highway Improvements Fund
Streets and Utilities - - - • . . . ...............................................................................1 SS
Engineering - - - ...............................................15 8
Cemetery Fund
Parks and Recreation
Cemetery Maintenance ..............................................................................161
Recreation Fund
Parks and Recreation
Recreation Services . .....................................165
Community Recreation Center 169
Administrative Services
Community Recreation Center -Facilities 173
Safety Fund
Safety
Police 177
Swimming Pool Fund
Parks and Recreation
Dublin Municipal Pools 181
Permissive Tax Fund 185
Hotel/Motel Tax Fund
Community Relations 189
Taxation 191
Education and Enforcement Fund
Police 193
Law Enforcement Trust Fund
Police 197 w,.,,
Mayor's Court Computer Fund
Court Services 201
Accrued Leave Reserve Fund 205
CITY OF DUBLIN, OHIO
OPERATING BUDGET FOR 2006
TABLE OF CONTENTS
(continued)
DEBT SERVICE FUNDS
General Obligation Debt Service Fund 209
Special Assessment Debt Service Funds 211
CAPITAL PROJECTS FUNDS
Capital Improvement Tax Fund ...............213
Parkland Acquisition Fund 217
ENTERPRISE FUNDS
Water Fund
Streets and Utilities 219
g g
Accountin and Auditin 221
En ineerin ......................................................................................................223
g g .
Sewer Fund
Streets and Utilities 225
Accountin and Auditin 227
g g .229
~ g
En ~neerin
Merchandising Fund
Community Relations ....231
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance Fund 235
Workers' Compensation Self-Insurance Fund 239
FIDUCIARY FUNDS
Income Tax Revenue Sharing Fund 243
Agency Fund 243
Dublin Convention and Visitors Bureau Fund 243
.......................245
Glossary of Terms .
THIS ['AGE LEFT BLAVK [~fTEwT[Ol~1ALLY
CITY t)F [1L`Lt{.{ti_
To Members of Dublin City Council and Citizens of the City of Dublin:
;ITY OF DUBLIN..
I am pleased to present for your consideration the 2006 Operating Budget for
Office of the the City of Dublin. The 2006 Operating Budget was prepared in accordance
City Manager with the City Charter, the time frames established by the annual budget
5200 Emerald Parkway
)ublin, Ohio 43017-1006 calendar, and adherence to stated financial management policies and
guidelines.
Phone/iDD:b14-410-4400
Fax: 614.410-4490
ebSire:www.du6lin-oh.us In times of difficult choices, a strategic framework in which to make those
choices is critical to effective decision-making. For that reason, I am
especially pleased to present to you a Strategic Plan for the City. This
Strategic Plan represents the culmination of efforts by the management staff
over the past year to outline the vision and strategic goals for Dublin, based on
the goals established by City Council at its annual retreat and as reflected in
the Capital Improvements Program. The 2006 Operating Budget represents
our efforts to align the allocation of the City's resources with the vision and
goals that wilt assure that Dublin remains a vibrant and leading-edge City over
the long term. The Strategic Plan outlines eight goals that are key to our
continued success:
Provide Innovative, Efficient, Effective, Responsive Services.
The 2006 Operating Budget reflects the City's ongoing commitment to
maintaining excellence in core City services. Innovative methods will
augment those services in 2006, to improve service delivery to our customers.
For example, in order to improve the deployment of snow and ice removal
equipment, these vehicles will be equipped with global positioning software
(GPS) devices to ensure the most efficient use of these vehicles.
Enhance Community Identity through Innovative Planning (Distinctly
Dublin).
Several years' efforts will culminate in 2006 wi>h the printing and distribution
of the updated Community Plan. This document will serve as the guidance for
development decisions for the foreseeable future. In 2006, development of a
Parks and Recreation Master Plan also will commence. This Master Plan will
create the framework to ensure that the value placed on green space and
recreational opportunities in this community is documented.
Ensure Future Growth and Economic Development Opportunities.
Highlighted by the Central Ohio Innovation Center, 2006 will see
continuation of efforts to attract commercial investment in Dublin. Also in
2006, the City will continue its WiFi initiative, which will provide another
tool to attract businesses to Dublin. As well, the 2006 Operating Budget
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continues the City's commitment to regional leadership through participation
in the Columbus America Campaign of the Greater Columbus Chamber of
Commerce and involvement with national trade shows and state and regional
study groups and forums.
Develop and Integrate a Human Capital Management Plan into the
Organizational Structure.
Much of Dublin's success rests with its workforce and leadership within that
workforce. Like many public employers, Dublin faces the imminent
retirement of a significant number of the organization's leaders. In 2006,
planning for the succession of organizational leadership will be a key effort.
Aggressively Fund Infrastructure to Support Economic Development. ~.a
The 2006 Operating Budget reflects the decisions made in capital budget
development earlier in 2005. Programmed in the 2006 Operating Budget are
funding for design of the US 33/State Route 161/Post Road Interchange,
construction of Emerald Parkway from Sawmill Road to Bright Road, .and
design of Emerald Parkway from Riverside Drive to Bright Road. These
projects position the City for future economic development projects.
Civic Engagement and Community Involvement.
In 2006, citizens once again will provide the City with feedback through the
biennial citizen survey. The results from these surveys assist us in
programming decisions throughout the year. Citizens also are encouraged to
become involved through numerous volunteer opportunities. The 2006
Operating Budget continues fundraising opportunities for community
organizations at the Dublin Irish Festival and the Blarney Bash.
Improve and Enhance Our Internal Operational Culture.
Cross-functional team approaches to issues as diverse as planning for Historic
Dublin to employee benefit plan design provide employees with opportunities
to work with employees in different areas of the City, and develop broader
understanding of the City's operations. These teams will continue in 2006.
In 2006, City staff will also be engaged in development of business plans for
the various city operating units. These plans will provide the action steps to
ensure that the goals established in our strategic plan are achieved.
Secure Our Financial Future.
Conservative revenue projections ensure that the City will pay close and
careful attention to its financial resources. To conserve these resources, very
little expansion in programming is proposed in the 2006 Operating Budget.
Staffing is reduced over 2005 levels by two full-time positions.
Also crucial to long-term financial viability are the plan design changes in the
employee health benefits for non-bargaining-unit employees that are reflected
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in the 2006 Operating Budget. Like most employers, the City has
experienced disproportionate inflation in its medical benefits costs. These
structural changes ensure that the City's plan will remain highly competitive
while increasing employee responsibility in management of the benefits plan.
The Operating Budget for 2006 projects operating revenues of approximately
$56.4 million, and operating expenditures of $59.6 million. Personnel
expenditure increases, driven for the most part by negotiated wage increases,
along with anticipated increases in utility and fuel expenditures, pace
operating expenditure growth at a rate of 5.52 percent.
The City's undesignated General Fund balance, which accounts for the
majority of the City's reserves, is projected to be $22.4 million (includes a
$4.9 million advance to be repaid in 2006} at year-end 2005. This balance
equates to approximately 49.0 percent of the estimated General Fund
operating expenditures, including operating transfers. This level of
undesignated fund balance, while Lower as a percentage than last year,
provides a sufficient reserve and is looked favorably upon by rating agencies.
A primary focus of the budget process is to ensure that sufficient fund
balances are available to provide necessary funding for unanticipated needs or
opportunities, and to ensure satisfactory cash flow. The undesignated General
Fund balance will continue to be closely monitored and adjustments to the
City's appropriations will be made if necessary.
As we go forward, our challenge continues to be to find ways to deliver
services that meet the expectations of our citizens and that maintain our
commitment to fiscal responsibility at the same time. The 2006 Operating
Budget reflects our efforts to focus our resources strategically to ensure
Dublin's long-term position as a community of choice.
Respectfully submitted,
LTA-s~~
Jane S. Brautigam
City Manager
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Mission Statement
The City of Dublin strives to preserve and enhance the unique high quality of life
offered to those who live or work in our community by providing the vision,
leadership and performance standards which allow for managed growth and -
development. We endeavor to deliver our services cost-effectively, with an
emphasis on quality and innovation. The City of Dublin seeks recognition in the
field of local government as being responsive, cooperative, and culturally and
environmentally sensitive, while embracing the highest standards of integrity and
accountability to those we serve.
Core Values
The City of Dublin operates under a set of seven key core values: integrity,
respect, communication, teamwork, accountability, positive attitude and
dedication to service. Staff members use these seven values as the basis for daily
decision-making, including the decisions that go into the budget process.
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2006
OPERATING BUDGET
C[TY OF DUBLIN, O[iiO
COUNC[L
Marilee Chinnici-Zuercher, Mayor
Timothy A. Lecklider, Vice- Mayor
Cathy A. Boring
Michaet K. Keenan
Thomas M. McCash
John G. Reiner
A.my J. Salay
Clerk of Council, Anne Clarke
City Manager, Jane S. Brautigam
Deputy City Manager/Director of Public Service -Frank A. Ciarochi
Deputy City Manager/Director of Finance -Marsha I. Grigsby
Deputy City Manager/ Director of Economic Development -Dana L. McDaniel
Director ofLaw -Stephen J. Smith
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2006 OPERATING BUDGET -CITY OF DUBLIN
Dublin City Council Goals 2005 -2006
To assist the City Manager in the implementation of Council-established goals, all City operating units
are charged with placing City Council goals as an operational priority. Although not always reflected as
specific budget items in the operating and/or capital improvement budgets, the daily functions and
activities of all operating units are closely linked to these goals, and, as such, are important to highlight
as part. of the overall budget document.
On April 18, 2005, City Council adopted Resolution 07-05, a statement of the strategic vision for
the City of Dublin and goals related to key elements of that vision. These goals are grouped into
two categories based on the level of priority determined by consensus of City Council. This
resolution represents the outcome of City Council's goal setting process, and serves as guide for
City residents, visitors, staff and officials in understanding the high quality of life in the City of
Dublin.
High Priority Goals
Ensure well-planned growth for the future of the US 33 Corridor, working in cooperation with other
regional jurisdictions.
Focus on well rounded economic development to ensure the future financial security of the City of
Dublin. This will include retention and expansion of existing businesses and attraction of new
businesses and opportunities. Future economic development will building on the City's existing
technological and knowledge-based industries.
Revitalize Historic Dublin into a vibrant town center through the adoption of an updated vision and
development plan for the District.
Acquire key pieces of land relative to the City's green space, park, right-of--way and other projected
land use needs.
Create a vision for the State Route 161 Corridor Plan
t.,~,
Moderate Goals
Create venues and opportunities for citizen interaction and engagement. _
Review and evaluate utility options to ensure the best future services for the City of Dublin.
Finalize decisions to develop Coffman Park and evaluate appropriate locations for the municipal
complex and other public facilities.
Create a vision and development plan for the Bridge Street area, which complements and supports
Historic Dublin.
Develop integrated parks, pedestrian facilities and open space providing visual and physical
connectivity throughout the community. Such facilities should incorporate public art components
and utilize lower maintenance elements.
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2006 OPERATING BUDGET -CITY OF DUBLIN
Dublin Community Profile
Encompassing approximately 23 square miles, Dublin is in the northwest corner
of the Columbus metropolitan area and is home to nearly 38,000 residents and
more than 60,000 corporate citizens. Dublin's extensive growth began in the
1970s, due in large part to the completion of the I-270 outerbelt and the
development of the Muirfield Village Golf Club and residential community. Due
to this rapid business and residential growth, Dublin officially became a city in
August 1987.
Dublin's residential market offers something for every lifestyle, from historic
neighborhoods to contemporary condominiums and breathtaking estates. Dublin
residents are primarily upwardly mobile, young, marred and employed, with
most having children living at home..
The City owns more than L,000 acres of parkland and more than 65 miles of bike
paths fused by an active citizenry. The City owns and operates the Dublin
Community Recreation Center (a 110,000-square foot facility that includes
£tness facilities, two indoor pools, classrooms, community halls and ablack-box
theater). It also has two outdoor municipal pools.
In 2004, Money magazine named Dublin the second best city (under 100,000
population) in which to live in the central region of the United States. The City
also enjoys solid financial ratings having received a Aaa from Moody's Investors
Service and AAA from Fitch Ratings. Offering a unique quality of life with
natural beauty; historic sights and tourist attractions, Dublin is a great place to
live, work and visit.
The City of Dublin appreciates art and culture. The City sponsors the Dublin Irish
Festival, one of the largest Irish celebrations of its kind in the country. Nearly
85,000 people attended the event in 2005.
Dublin also is home to many major companies. It is international headquarters for
Wendy's International, Ashland Chemical, Verizon Wireless, Cardinal F-[ealth
and Online Computer Library Center. The income taxes generated by these and
nearly 2,700 other businesses are the primary source of funding for the City.
Most of the residents of Dublin reside in Dublin City School District, one of the
1S largest school districts in Ohio. Although nearly 12,947 students attend Dublin
Schools, the schools consistently perform among the top districts academically in
Ohio.
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2006 OPERATING BUDGET -CITY OF DUBLIN
Form of Government
The City of Dublin was platted as a village under the laws of the State of Ohio in
1810. The City is a home rule municipal corporation and operates under its own
charter. Voters adopted the City's original Charter on July 24, 1979, and revised
the charter in 1996. The City's original Charter and the Revised Charter have
provided for aCouncil/City Manager form of government.
The legislative authority is vested by the Charter in aseven-member Council with
overlapping four-year terms. Three members are elected at-large and four
members are elected from wards. The City Council fixes compensation of City
officials and employees, and enacts ordinances and resolutions relating to City _
services; tax levies; appropriating and borrowing money; licensing and regulating
businesses and trades; and other municipal purposes.
The presiding officer is the Mayor, who is a member of City Council and is
elected by City Council for atwo-year term. The Vice Mayor is also a member of
Ciry Council, elected by City Council for atwo-year term.
The City Manager is the chief executive and administrative officer of the City and
is appointed by the City Council to serve at its pleasure. The City Manager is
charged with the responsibility for the administration of all municipal affairs as
empowered by the Charter.
City Organizational Structure
Effective at the beginning of 2005, City divisions and departments were
reorganized by the City Manager to affect more efficient operations within the
organization.
The changes enacted included restructuring of the Service and Development
Departments, forming Public Service. This function included the former
Divisions of Engineering, Building Standards, Streets and Utilities. Planning
became Land Use and Long Range Planning, reporting directly to the City
Manager.
The Grounds and Recreation Services Divisions combined to form Parks and
Recreation, while Administrative Services included Facilities Management,
Court Services, Information Technology and Volunteer Services.
This reorganization created a structure that supported the City's efforts to
provide quality services in a successful, efficient and effective manner. w
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TE[[S PAGE LEFT BLANK [NTEIYT[OIYAL[~1`
c1~rt' e~~ UU~t.t~.
2006 OPERATING BUDGET -CITY OF DUBLIN
Financial Management Policies
Operating Budget Policies
• The City will pay for all current expenditures with current revenues and fund balances. The
City will avoid budgetary procedures that balance current expenditures at the expense of
future years, such as postponing expenditures, underestimating expenditures, overestimating
revenues, or utilizing short-term borrowing to balance the budget.
• The budget will provide for adequate maintenance and repair of capital assets and for their
orderly replacement.
• The City will protect against catastrophic losses through a combination of insurance and
self-insurance funded programs.
• The City will maintain a budgetary control system to help it adhere to the budget.
• Financial reports, which compare actual performance with the budget, are available on-line
for budgetary review by the departments/divisions.
Reserve Policies
• The City will appropriate $175,000 to a contingency account in the General Fund to
provide for non-recurring and unanticipated expenditures.
• In 2006, the City will maintain 10% of the estimated revenues in the General Fund as
reserves to address unforeseen contingencies or to be able to take advantage of opportunities
that may arise.
Ca ital Im rovement Pro ram Policies
• The City will develop afive-year Capital Improvements Program on an annual basis.
• The City will enact an annual capital improvement budget based on the multi-year Capital
Improvements Program.
• The City will coordinate development of the capital improvement budget with development
of the operating budget.
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2006 OPERATING BUDGET -CITY OF DUBLIN
Financial Management Policies (Continued)
Debt Management Policies
• The City will confine long-term borrowing to capital improvement projects.
• When the City finances capital projects by issuing debt, it will repay the debt within a
period not to exceed the expected useful life of the project.
• The City will evaluate issuing debt and pay-as-you-go financing to maintain flexibility for
the future.
• The City will work to maintain our current Aaa/AAA bond rating to minimize borrowing
costs and to ensure that access to credit is preserved.
• The City will follow a policy of full disclosure on financial reports and official statements.
Revenue Policies -
• The City will estimate its annual revenues by a conservative, objective, and analytical
process.
• Non-recurring revenues will be used only to fund non-recurring expenditures.
• The City will encourage a diversified and stable local economy to avoid excessive reliance
on any one industry or business for income tax revenues.
• The City will update the Cost of Services Study on an annual basis to calculate the costs of
providing services and consider such information when establishing user charges.
Purchasing Policies
• Purchases will be made in accordance with federal, state, and municipal requirements.
• Purchases will be made in an impartial, economical, competitive, and efficient manner. ~x
• Purchases will be made from the lowest priced and most responsive vendor. Qualitative
factors such as vendor reputation and financial condition will be considered, as well as
price. -
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2006 OPERATING BUDGET -CITY OF DUBLIN
Accounting and Fund Structure
Basis of Accounting
The City follows the guidance of the Govemment Accounting Standards Board (GASB)
Statement No. 34 in presenting its annual financial statements. Statement No. 34 requires
that both government-wide full-accrual basis statements, and fund-level modified-accrual
basis statements, be included in annual reports. Under the full-accrual basis of
accounting, revenues are recorded when earned, and expenses are recorded at the time a
liability is incurred, regardless of the timing of the related cash flows. Under the
modified-accrual basis of accounting, revenues are recorded when received, or if they are
both measurable and collectible within 60 days after year-end (soon enough to pay
currently maturing liabilities). Expenditures are recorded when the related fund liability
is incurred, with the exception of certain long-term liabilities which are recognized only
when expected to be liquidated with existing resources (such as some compensated
absences), or debt service which is recognized when due and paid.
Fund Accounting -Fund Types
The City of Dublin operates from and administers several different types of funds. A
fund is a grouping of related accounts that is used to maintain control over resources that
have been segregated for specific activities. Like other state and local governments,
Dublin uses fund accounting to ensure and demonstrate compliance with finance-related
requirements. The following are the fund types used by the City:
General Fund: The General Fund is the primary operating fund of the City and is used to
account for all financial resources except those required to be accounted for in another
fund. The largest revenue source to the City's General Fund is the local income tax. The
General Fund is used to finance many of the services traditionally associated with local
government, including parks, planning, economic development and the general
administration of the City government, as well as any other activity for which a special
fund has not been created.
Special Revenue Funds: Special revenue funds are used to account for the proceeds of
specific revenue sources that are legally restricted to expenditures for specified purposes.
The City's special revenue funds include the Street Maintenance and Repair Fund, into
which the City's share of gasoline taxes and motor vehicle registration fees are deposited;
the Recreation Fund, for user fees associated with the City's numerous recreation
programs and programs provided at the Dublin Community Recreation Center; and the
Safety Fund, into which property tax revenues earmarked for police services and
contractual revenues for provision of dispatching services to Washington Township are
deposited. The City also has special revenue funds for operation of the City's special
events, outdoor pools, and for other purposes.
Debt Service Funds: Debt service funds are used to account for the accumulation of
resources for, and the payment of, general long-term debt principal, interest and related
costs. Included are funds for general obligation debt as well as funds generated by
special assessments for debt issued to finance those specific projects.
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2006 OPERATING BUDGET -CITY OF DUBLIN
Fund Accounting -Fund Types (Continued)
Capital Proiects Funds: Capital projects funds are used to account for financial resources
to be used for the acquisition or construction of major capital facilities (other than those
financed by proprietary funds and trust funds).
Enterprise Funds: Enterprise funds are used to account for operations that are financed
and operated in a manner similar to private businesses, where the costs of providing
goods or services to the general public on a continuing basis are financed or recovered w
primarily through user charges. The City operates two enterprise funds:
Water Fund. The Water Fund is an enterprise fund that accounts for activities
associated with the City's water supply. The City is connected to the City of .
Columbus water system, which provides supply, purification and distribution
services. The City is responsible for the construction and maintenance of the
water lines. Revenues are derived from user charges, specifically surcharges
based on consumption and one-time initial tap-in fees. Expenses relate to the
ongoing maintenance of the system.
Sewer Fund. The Sewer Fund is an enterprise fund that accounts for activities
associated with the City's sanitary sewers. The City is connected to the City of
Columbus sanitary sewer system, which provides sewage treatment services. The
City is responsible for the construction and maintenance of the sanitary sewer
lines. Revenues are derived from user charges, specifically surcharges based on
usage and one-time initial tap in fees. Expenses relate to the ongoing
maintenance of the system. The City's storm sewers and drainage systems are not
included in the fund's activities, but are instead included in governmental
activities. }
The other remaining enterprise fund is the Merchandising Fund. It accounts for
the purchase and sale of Dublin-branded retail merchandise, such as apparel and ,M
souvenir items.
Internal Service Funds: Internal service funds are used to account for the financing of
goods or services provided by one department or agency to other departments or agencies
of the City, or to other governmental units, on acost-reimbursement basis. The City
maintains two internal service funds to account for the .City's employee benefits self-
insurance plan and workers' compensation self-insurance plan activities. Citywide
program expenditures are incurred in the funds and the City's various departments
reimburse the internal service funds for those costs
Fiduciar.
FY unds These funds are used for assets held by the City in a trustee capacity or
as an agent for individuals, private organizations, other governmental units, and/or other
funds. Agency funds include deposits and unclaimed monies held for individuals and
private organizations, hoteUmotel taxes collected on behalf of the Dublin Convention
and Visitor's Bureau, building surcharges, sewer capacity charges, court assessments,
revenue sharing and payroll withholdings held for other governmental units.
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2006 OPERATING BUDGET -CITY OF DUBLIN
Budget Procedures
Tax Budget
The City is required by state statute to adopt an annual appropriation cash basis tax
budget. All funds except agency funds are legally required to be budgeted utilizing
encumbrance accounting.
The tax budget is adopted by City Council, after a public hearing is held, by July 15 of
each year. The budget is submitted to the Franklin and Delaware County Auditors, as
Secretaries to the County Budget Commissions, by July 20 of each year, for the period
January 1 to December 31 of the following year. Union County no longer requires
submission of a Tax Budget. The Franklin County Commission (the Commission)
determines if the budget substantiates a need to levy the full amount of authorized
property tax rates and reviews revenue estimates. The Commission certifies its actions
to the City on or around September 1. As part of this certification, the City receives the
official certificate of estimated resources, which states the projected revenue of each
fund. On or about January 1, the certificate of estimated resources is amended to include
unencumbered fund cash balances at December 31. Prior to December 31, the City must
revise its budget so that total contemplated expenditures from any fund during the
ensuing total fiscal year will not exceed the amount stated in the certificate of estimated
resources. For the 2006 budget year, the tax budget was approved by City Council on
June 20, 2005, and was forwarded to the Franklin County Budget Commission before the
deadline of July 20, 2005.
Basis of BudSetin~
Budgets for all City fund types are prepared on a cash basis. This basis of budgeting
means that revenues are recorded when received in cash and expenditures are recorded
when encumbered or paid in cash.
Appropriations
City Council is required by Charter to adopt an appropriation ordinance prior to the
beginning of the ensuing fiscal year. The appropriation ordinance controls expenditures at
the fund and function or major organizational unit level (the legal level of control) and
may be amended or supplemented by Council during the year as required.
Appropriations within an organizational unit may be transferred within the same
organizational unit with approval of the City Manager.
Unencumbered appropriations lapse at year-end and may be reappropriated in the
following year's budget. Encumbrances outstanding at year-end are carried forward in
the following year. The prior year appropriations corresponding to these encumbrances
are also carved forward as part of the budgetary authority for the next year and are
included in the revised budget amounts shown in the budget to actual comparisons.
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2006 OPERATING BUDGET -CITY OF DUBLIN
Budget Procedures (Continued)
Encumbrances
The City establishes encumbrances by which purchase orders, contracts and other
commitments are recorded to set aside a portion of the applicable appropriation. An ,
encumbrance reserves the available spending authority as a commitment for a future
expenditure.
Budgetary Controls
In addition to internal accounting controls, the City maintains budgetary controls. The
objective of these budgetary controls is to ensure compliance with legal provisions
outlined in the annual appropriation ordinance approved by City Council. Activities of
all funds, with the exception of advances, are included in the annual appropriation
ordinance. All funds except Agency Funds are legally required to be budgeted. Upon
adoption of the annual appropriation ordinance by City Council, it becomes the formal
budget for City operations. The appropriation ordinance controls expenditures at the
object level and may be amended or supplemented by City Council during the year as
required. Appropriations within a functional unit maybe transferred within the same unit
with approval of the City Manager.
Financial reports, which compare actual performance with the budget, are available on-
line to directors so they are able to review the financial status and measure the
effectiveness of the budgetary controls. The financial reports are distributed to City
Council on a quarterly basis. The City also maintains an encumbrance accounting system
as one technique for accomplishing budgetary control. At the end of the year, outstanding
encumbrances are carried forward to the new year and unencumbered amounts lapse.
The Annual Budget Process
City Council has adopted an annual budget calendar. The calendar has established time
frames for preparing, reviewing, and adopting the City's five-year capital improvements
program and the annual operating budget. The calendar is a planning tool that provides
consistency from year-to-year and ensures the budget documents are adopted in a timely
manner.
• General time frames established by annual budget calendar are as follows:
- Proposed operating budget completed by the end of October.
- City Council review during November.
- Adoption by year-end
• Specific time frames for the 2006 Operating Budget:
- On-line budgeting set-up was completed by end of July and information
distributed to operating units via the budgeting software application in
early August.
- Review training was completed in mid-August.
Revenue estimates completed September 6, 2005.
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2006 OPERATING BUDGET -CITY OF DUBLIN
- Budget requests were forwarded to Directors for final review and
modifications by September 6, 2005.
- 2006 budget requests were submitted to Director of Fiscal Administration
on September 12, 2005.
- Comparison of estimated resources to budget requests, debt service and
capital improvement program was completed September 23, 2005.
- Budget review meetings with Administrative Budget Committee were held
from October 5 through October 20, 2005.
- Administrative Budget Committee meetings were held to finalize the
proposed operating budget.
- The proposed 2006 operating budget went to print October 31, 2005, and
was distributed to City Council and the administrative staff November 3,
2005.
- First reading for 2006 Operating Budget held on for November 7, 2005.
- City Council budget workshop meetings held on:
• November 9, 2005
• November 16, 2005
- Public hearing and passage of the 2006 Operating Budget on December
12, 2005.
-17-
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-20-
2006 OPERATING BUDGET -CITY OF DUBLIN
Revenue Projections for 2006
Projecting revenues is an important element in the preparation of an operating budget. The
City's Annual Budget Calendar reflects that the projection of revenues is completed prior to
receiving budget requests. Revenue projections and their level of growth should be used to
evaluate the level of growth allowed for operating expenditures. As stated in our Capital
Improvements Program (CIP), both City Council and the administrative staff recognize that
controlling the rate of growth on the expenditure side will provide additional funding for
capital improvements.
As part of the City's budget philosophy, as reflected in the Financial Management Policies
section of the budget document, we will continue to estimate annual revenues by a
conservative, objective, and analytical process. It is better to underestimate revenues which
result in an increase in our fund balances than to overestimate and have a shortfall. Our goal is
to make reasonable revenue projections, especially for our key revenues such as income taxes;
property taxes; intergovernmental revenues; and charges for services.
The following information provides projections for the major revenue sources of the City for
2006. The information provides actual information for 2003 and 2004, estimates for 2005,
and projections for 2006, 2007, and 2008.
General Fund
Income Taxes General Fund onl
2003 3 8,902,631
2004 39,830,235
2005 42,078,000
2006 43,550,500
2007 44,857,015
2008 46,427,011
The actual revenue and projections reflect 75% of the total income taxes collected. The
remaining 25% is reflected in the Capital Improvements Tax Fund and by Ordinance can only
be used for capital improvements.
As we are all aware, income tax revenues are our largest revenue source. In 2006 income tax
revenues are estimated to comprise 90% of our General Fund operating revenues (does not
include transfers or advances) and 77% of all operating revenues. Because of the importance
of our income tax collections, we monitor income tax collections on a daily basis.
Our 2005 income tax revenues are estimated to increase 5.64% over 2004 collections. This
estimate is based on collections through October. In making current year estimates, we have
reed on the Income Tax Receipt Summary Report, a report that compares the current
-21 -
2006 OPERATING BUDGET -CITY OF DUBLIN
General Fund (Continued)
year collections by type to last year's collections by type, and an in-house spreadsheet
indicating total collections by month, percentage of increase/decrease and each month's
collection as a percentage of total collection for past years. Through October, income tax
revenues were up approximately 10%. Withholding income tax revenues, which generally
comprise 80% of the City's total income tax revenues, are up 8% in 200 over the same time
period in 2004. -
The next few years' income tax revenue collections will depend on the speed of economic
recovery nationally and locally. The City has aggressively pursued high-end commercial
development which has resulted in several major corporate expansions and several corporate
relocations to Dublin. In conjunction with our existing tax base, we are hopeful that our
revenue projections are low and unanticipated revenue will be available for subsequent
programming.
The 2006, 2007, and 200$ projected rates of growth are consistent with projections utilized
in the 2006-2010 CIP. Our projections reflect a 3_~% growth rate for 2006, a 3% growth rate
for 2007, and a 3.5% growth rate in the year 2008.
[ntergovernmental Reveaues
There are several different revenues that comprise intergovernmental revenues in the General
Fund. The two most significant revenues are local government and estate taxes.
Local Government
2003 1,295,199
2004 1,258,011
2005 1,243,975
2006 1,218,607
2007 1,200,000
2008 1,200,000 u-
Local government is the State of Ohio's revenue sharing program, whereby local
governmental entities share a portion of the State's sales tax, income tax, corporate franchise
tax, and public utility excise tax. A portion of the funds are distributed directly from the State
of Ohio to the City and a portion of the funds are distributed to the counties who, in turn,
distribute to local governmental entities.
The 2006 projection reflects a slight decrease in this funding source. This projection is based
on aconfirmation of the 2006 distribution from Franklin County. The projections for 2007
and 2008 assume revenues slightly rower than the 2006 estimate, as this program is frequently
targeted in State budget reduction discussions.
-22-
2006 OPERATING BUDGET -CITY OF DUBLIN
Estate Taxes
2003 649,634
2004 1,169,893
2005 X50,437
2006 25,000
2007 2,000
2008 25,000
Estate taxes are a highly volatile revenue source. Despite recent State law changes increasing
the amount of an estate that is exempt from taxation, this revenue could become more
significant in the future as the City's population ages. The conservative projection reflects
the unpredictability of this revenue source.
Licenses and Permits
Various licenses and permits are issued by the City with the vast majority of which are related
to development and building activity with the City.
2003 2,295,220
2004 3,318,344
2005 2,167,380
2006 1,292,385
2007 1,300,000
2008 1,300,000
The City has adopted a fee structure based on the cost of providing services. The intent of this
method is to identify the benefactor of a service that is not a general public service and charge
them a user fee based on the cost to provide the service. The total revenue collected for
development and building activity fees is dependent upon the economy and can fluctuate
significantly from year to year.
Special Revenue Funds
Motor Vehicle License Taxes and Gasoline Taxes
2003 1,190,066
2004 1,591,323
2005 1,439,395
2006 1,414,110
2007 1,480,000
2008 1,530,000
-23-
2006 OPERATING BUDGET -CITY OF DUBLIN
Special Revenue Funds (Continued)
These revenues can only be used for the repair and maintenance of streets and state
highways and are based on the number of motor vehicle license registrations. The City
receives 34% of the motor vehicle registration fees charged for vehicles registered in one
of our taxing districts. The gasoline taxes received by the City are based on the number of
vehicles registered in our taxing districts and the amount of state assessed gasoline taxes
collected. The Ohio General Assembly approved increases in the gasoline tax of
$0.02/gallon each year effective July 1 of 2003, 2004,and 2005, respectively, for a total
increase of 0.06/gallon by July 1, 2005. In addition, the General Assembly redirected a
total of $180 million per year in gasoline taxes to local governments beginning July 1, ~K.
2006. However, consumption decreases tied to recent increases in fuel costs have reduced
the revenues initially projected from this source. Due to errors in distribution by the Ohio
Bureau of Motor Vehicles, these revenues fluctuate based on the results of motor vehicle
registration audits performed by local jurisdictions.
Recreation Fees
In 1996, the Dublin Community Recreation Center (DCRC) was opened. When the rate
structure was established for the DCRC, the intent was that operating costs would be
significantly covered by user fees collected. The rates established for other recreational
programming are based on a goal of 50% cost recovery.
DCRC Total
Only Recreation
2003 2,410,000 3,174,211
2004 2,572,715 3,445,165
2005 2,293,722 3,156,256
2006 2,289,000 3,037,100
The revenues established for recreational programming have continued to recover at
approximately 50% of the cost. Phase I of the DCRC substantially recovers operating costs.
Hotel/Motel Taxes
2003 1,447,823
2004 1,467,592 4,
2005 1,475,000
2006 1,450,000
2007 1,400,000
2008 1,400,000
-24-
2006 OPERATING BUDGET -CITY OF DUBLIN
Special Revenue Funds (Continued)
These amounts reflect 75% of the total hotel/motel taxes collected. The remaining 25% is
recorded in the Dublin Convention and Visitor's Bureau Fund and distributed to the Bureau
on a monthly basis.
The City, the Convention and Visitor's Bureau, and administrators from the local hotels have
worked to identify "slow times" as far as hotel vacancies and have tried to schedule events to
maximize occupancy rates. They have worked with event organizers to coordinate schedules
and promote events that result in overnight stays in the City.
The 2006 projection reflects a reduction in this revenue source to remain conservative.
The Dublin Convention and Visitor's Bureau is projecting a slight rate of growth for the
coming year.
Capital Projects Funds
The primary funding source for the Five-Year Capital Improvements Program (CIP) is the
City's income tax revenue. Projecting income tax revenues for the five year period is a
significant element in determining resources available for capital programming.
Income Taxes
2003 12,967,542
2004 13,276,743
2005 14,025,700
2006 14,516,832
2007 14,952,337
2008 15,475,669
The actual revenue and projections reflect 25% of the total income taxes collected. The
remaining 75% is reflected in the General Fund and will comprise % of all operating
revenues.
Property Taxes
2003 2,371,794
2004 2,225,252
2005 2,552,900
2006 2,560,850
2007 .2,450,000
2008 2,475,000
Beginning in 2001, the City's inside millage was allocated 100% to the Parkland
Acquisition Fund resulting in no property tax revenue being credited to the General Fund.
-25-
2006 OPERATING BUDGET -CITY OF DUBLIN
Capital Projects Funds (Continued)
This reallocation has addressed a City Council goal to identify a revenue source for the
purpose of acquiring parkland, open space, and recreational facility sites. In 2007, a
portion of the inside millage will be allocated to the Capital Improvements Tax Fund to
provide a funding source for the US 33/State Route 161/Post Road Interchange
Improvement Project.
Enterprise Funds
Water and Sewer Surcharges
2003 2,215,353
2004 2,199,909
2005 2,330,300
2006 2,415,800
2007 2,368,968
2008 2,410,968
The user fees provide the funding for ongoing maintenance of the water and sewer systems.
User fees have not been increased since 1996. The revenue projections for 2006-2008 are
based on the current rate and a projected growth in users.
Water and Sewer Tap Fees (Capacity Charges)
2003 1,632,365
2004 1,769,652
2005 2,200,000
2006 935,000
2007 900,000
2008 720,000
We have experienced a higher rate of revenue growth from capacity charges because of .
higher than expected growth in residential taps issued. The estimates reflected assume the
issuance of 275 in 2006, 250 in 2007, and 200 in 2008.
The Administration has made tentative projections for revenues and expenses in the Water
and Sewer Funds through 2014 and 2018, respectively. The projections are revised annually.
The Community Plan update and the information available from the geographic information
system (GIS) provides information on the availability of developable land, the type of
development and the infrastructure needs based on the anticipated development.
-26-
2006 OPERATING BUDGET-CITY OF DUBLIN
Revenue Comparisons -All Funds
2004 2005 2005 2006
Actual Bud et Estimate Bud et
GENERAL FUND $48,129,430 $46,924,715 $50,032,636 $53,417,721
SPECIAL REVENUE FUNDS
Street Maintenance and Repair 3,011,357 3,265,130 3,205,790 3,360,100
State Highway Improvements 122,115 102,500 111,695 108,460
Cemetery 77, 791 151,610 158,960 116,630
Recreation 5,945,167 6,592,350 5,656,256 7,037,10D
Safety 8,315,788 8,890,850 8,875,390 9,698,501
Swimming Pool 653,360 976,125 756,874 992.900
Permissive Tax 109,782 106,275 106,605 101,300
Hotel/Motel Tax 2,588,639 2,081,750 2,668,455 2,166,300
Enforcement and Education 3,374 2,880 2,895 2,895
Law Enforcement Trust 33,406 1,075 3,375 3,160
Mandatory Drug Fine 45 50 50 50
Mayor's Court Computer 49,505 26,750 31,775 31,780
Accrued Leave Reserves - 306,660 304,500 307,200
DEBT SERVICE FUNDS
General Obligation Bond Retirement 7,496,101 7,662,372 7,554,515 7,708,938
Special Assessment Bond Retirement 18,394 15,300 17,668 16,400
1992 Special Assessment Bond Retirement 122,186 120,815 120,518 119,745
2001 Special Assessment Bond Retirement 130,623 129,700 136,780 129.700
CAPITAL PROJECTS FUNDS
Capital Improvements Tax 21,644,078 23,506,900 21,647,700 15,081,832
Park Development 5,794,061 2,650,325 2,994,193 2,875,950
Woemer-Temple TIF 15,938 15,500 16,600 16,000
Ruscilli TIF 491,910 198,000 327,700 327,000
Pizzuti TIF 205,861 205,500 225,900 225,000
Transportation Improvement 5,155 2,310 16,214 -
Thomas/KohlerTIF 428,226 405,600 428,200 428,000
McKitrick TIF 1,480,761 1,438,000 2.506,300 2,506,300
Public Works Commission 47,140 - -
Duke Realty Investment TIF 91,523 94,000 - -
PerimeterCenterTlF 226,409 224,000 261,700 761,000
Rings Road TIF 324,063 323,800 334,200 334,000
Perimeter West TIF 328,013 323,900 324,100 330.000
Upper Metro Place TIF 199,016 198,300 258,600 235,000
Rings/FrantzTlF 401,928 390,000 419,000 419,000
Historic Dublin Parking TIF 2,467 2,400 2,400 2,400
Swimming Pool Construction 2,950,000 - - -
Clean Ohio Grant Fund 3,482 1,358 - -
Emerald Pkwy Phase 5 TIF 1,250,000 900,000 1,188,740 1,159,830
Emerald Pkwy Phase 8 TIF 78,000 25,000 - 600,000
Perimeter Loop TIF 22,300 21,000 1,703,200 30,200
Tartan West TIF Fund 6,072,650 1,250,000 1,750,700 250,000
Shamrock Blvd. TIF Fund 282,000 1,750,000 19,500 2,000,000
Land Acquisition Fund - - 6,608,000 4,900,000
Riverside/SR 161 TIF - - - 350,000
Lifetime Fitness TIF - - - 500,000
COIC Improvement Fund - - - 750,000
ENTERPRISE FUNDS
Water 2,038,510 1,583,900 2,289,705 1,604,300
Sewer 2,557,297 2.142,200 2,608,300 2,315.500
Merchandising 22,218 10,360 14,289 10,410
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance 4,657,060 3,644,600 3,752,163 3,755,500
Workers Compensation 164,651 197,600 145,725 418,300
FIDUCIARY FUNDS
Cemetery Perpetual Care 58,300 33,600 43,138 39,000
Convention and Visitors' Bureau 489,197 467,000 520,000 480,000
Other Agency 1,959,473 1,730,500 2,261,517 1,986,500
TOTALS 131,098,750 121,092,560 132,612,521 730,009,902
Less:
Transfers and advances 36,101,398 32,783,045 38,070,408 33,503,028
Sub-total 94,997,352 88,309,515 94,542,113 96,506,874
Debt IssuanceslSlB and OWDA Loans -
TOTAL REVENUE $94,997,352 $88,309,515 _$94,542,113 $96,506,874
12!12/05
Filename: n\fayan\O6budgetlrevcomp6A
-27-
2006 OPERATING BUDGET-CITY OF DUBLIN
Revenue Comparisons -General Fund
2004 2005 2005 2006 ,
Actual Budget Estimate Budget
TAXES
Property Taxes $ 128 $ - $ - $ -
Income Taxes 39,830,235 42,078,000 42,078,000 43,550,500
INTERGOVERNMENTALREVENUE
Personal Property Reimbursement 8,644 8,600 8,600 6,880
Local Government 1,258,011 1,258,495 1,243,975 1,284;132
Estate Taxes 1,169,893 25,000 550,437 25,000
Cigarette Taxes 664 500 ~ 620 500
Liquor and Beer Permits 43,606 30,000 45,000 30,000
Grants-State & Federal 3,556 - 10,458 250,000 =
CHARGES FOR SERVICES
General Fees and Charges 39,084 1,500 13,050 1,500
Saie of Fuel 369,824 300,000 510,000 475,000
FINES,LICENSES AND PERMITS
Fines and Forfeitures 1,067,717 959,400 854,600 731,350
Licenses and Permits 2,952,533 1,397,220 2,167,380 1,292,385
OTHER REVENUES `
Interest Income 632,182 679,000 586,000 555,000
Other 269,314 187,000 206,516 133,000
NONOPERATING REVENUE
Transfers/Advances 484,039 - 1,758,000 5,082,474
TOTAL GENERAL FUND REVENUE $ 48,129,430 $ 46,924,715 $ 50,032,636 $ 53,417,721
,~z
12/12/05
Filename:n\fa\jan12006budgetlrevcomp06
-28-
,
2006 OPERATING BUDGET
Expenditure and Budget Summary
2005
2004 Revised 2005 2006
Actual Budget Estimate Budget
General Fund 44,307,296 58,318,241 58,715,240 50,925,990
Special Revenue Funds
Street Maintenance and Repair Fund
Streets and Utilities 2,657,896 3,097,474 2,590,475 2,683,650
Engineering 166,626 874,503 740,850 864,125
2,824,522 3,971,977 3,331,325 3,547,775
State Highway Fund
Streets and Utilities 16,138 85,270 85,270 112,500
Engineering 21,943 35,130 27,400 32,000
38, 081 120, 400 112, 670 144, 500
Cemetery Fund 103,712 158,549 135,855 142,325
Cemetery 103,712 158,549 135,855 142,325
Recreation Fund
Recreation Services 1,410,885 1,818,519 1,465,600 1,777,775
Community Recreation Center 2,992,549 3,564,138 3,375,700 3,621,900
Community Recreation Center Facilities 1,413,154 1,459,651 1,393,350 1,618,950
5,816,588 6,842,308 6,234,650 7,018,625
Safety Fund 8,224,355 9,241,385 8,874,985 9,532,575
Police 8,224,355 9,241,385 8,874,985 9,532,575
Swimming Pool Fund 672,325 1,005,696 842,885 1,014,300
Dublin Municipal Pools 672,325 1,005,696 842,885 1,014,300
Permissive Tax Fund 0 0 0 0
0 0 0 0
Hotel/Motel Tax Fund
Community Relations 1,729,252 1,991,055 1,968,650 2,121,600
Taxation 779,325 853,203 829,838 828,500
2,508,577 2,844,258 2,798,488 2,950,100
Education and Enforcement Fund 0 3,000 3,000 3,000
Police 0 3,000 3,000 3,000
Law Enforcement Fund 20,072 92,487 73,400 29,000
Police 20,072 92,487 73,400 29,000
Mayor's Court Computer Fund 10,492 46,907 46,900 24,400
Court Services 10,492 46,907 46,900 24,400
Accrued Leave Reserve Fund 0 231,000 0 138,500
Finance 0 231,000 0 138,500
Special Revenue Fund Totals 20,218,724 24,557,967 22,454,158 24,545,100
iv~vioos
Filename:n\fayanw6budgeRavrardsLsummary by org -29
2006 OPERATING BUDGET
Expenditure and Budget Summary
2005 a
2004 Revised 2005 2006
Actual Budget Estimate Budget
Debt Service Funds
General Obligation Debt Service 7,498,358 7,772,670 7,770,385 7,807,872
Special IAssessment Bond Retirement Fund 6,504 6,110 6,100 5,750
1992 Special Assessment Bond Retirement Fund 120,124 126,550 126,535 122,165
2001 Special Assessment Bond Retirement Fund 130,744 129,125 129,125 127,270
7,755,730 8,034,455 8,032,145 8,063,057
Capital Projects Funds
Capital Improvements Tax Fund 19,724,626 25,735,868 23,509,266 22,728,525
Parkland Acquisition Fund 5,333,476 3,360,520 2,862,952 3,684,065
25,058,102 29,096,388 26,372,218 26,412,590
Enterprise Funds
Water Fund
Streets and Utilities 412,360 545,537 487,402 450,900
Accounting and Auditing 2,255,385 400,900 1,000,900 382,850
Engineering 274,761 2,961,297 427,963 265,275
2,942,506 3,907,734 1,916,265 1,099,025
Sewer Fund
Streets and Utilities 636,647 1,197,231 1,051,330 1,347,250
Accounting and Auditing 2,906,935 1,477,500 1,041,442 1,218,015
Engineering 626,232 1,533,268 1,456,050 1,632,425
4,169,814 4,207,999 3,548,822 4,197,690
Merchandising Fund 9,322 10,149 9,725 10,100
Community Relations 9,322 10,149 9,725 10,100
Enterprise Fund Totals 7,121,642 8,125,882 5,474,812 5,306,815
Internal Service Funds
Employee Benefits Self-Insurance Fund 4,303,784 3,919,400 3,865,550 3,814,150
Workers' Compensation Seif-Insurance Fund 142,040 185,500 136,500 840,864 ,
4,445,824 4,104,900 4,002,050 4,655,014
Fiduciary Funds µ
Income Tax Revenue Sharing Fund 907,786 950,000 891,210 1,182,000
Agency Fund 1,020,283 1,290,444 1,175,700 948,000
Dublin Convention and Visitor's Bureau Fund 487,740 511,641 480,000 480,000
2,415,809 2,752,085 2,546,910 2,610,000
TOTALS $11.1,323,127 $134,989,918 $127,597,533 $122,518,566
Recap of 2006:
Total Amount Budgeted $122,518,566
Project funds carried forvvard 14,054,131
Less:
Transfers -33,503,028
Total Expenditures $103,069,669
~F
~znvzoos
Filename:nHayanW6budgenawards~summary by arg
_ -30-
2006 OPERATING BUDGET
Expenditure and Budget Summary
General Fund
2005
2004 Revised 2005 2006
Actual Budget Estimate Budget
General Fund
City Council $475,432 $531,820 $505,575 $538,675
Boards and Commissions 17,167 38,170 22,475 36,750
Office of the City Manager 676,023 664,701 532,200 523,250
Miscellanous Account/Contingencies 367,391 648,820 592,330 721,500
Human Resources 1,329,589 1,619,153 1,450,225 1,415,365
Community Relations 1,074,152 1,013,205 988,715 956,175
Legal Services 1,460,564 1,563,000 1,490,000 1,540,000
Finance -Office of the Director 0 471,785 467,675 503,925
Procurement 128,008 223,092 221,325 231,875
Transfers and Advances 14,596,300 22,585,000 25,184,500 15,460,000
Miscellaneous Accounts 290,365 336,300 275,700 416,750
Accounting and Auditing 1,037,276 597,356 555,255 586,325
Taxation 2,369,737 2,333,683 2,276,950 2,409,025
Public Services -Office of the Director 374,770 430,723 350,120 340,200
Solid Waste Management 1,827,046 2,325,816 2,303,745 2,410,900
Fleet Maintenance 1,520,741 1,991,417 1,945, 300 1,838,150
Engineering 2,502,207 3,127,545 2,919,640 2,830,100
Streetlighting 226,738 348,977 240,650 248,000
Building Standards 1,310,383 1,405,397 1,361,940 1,457,475
Land Use and Long Range Planning 1,884,825 2,834,909 2,747,725 2,344,475
Parks and Recreation
Parks 5,042,384 5,629,945 5,129,750 5,546,275
Economic Development -Office of the Director 1,388,471 2,218,893 2,074,340 3,037,725
Administrative Services -Office of the Director 0 377,763 368,900 381,350
Information Technology 1,852,970 2,179,498 2,044,000 2,170,075
Court Services 526,232 495,994 486,410 502,625
Records Management 151,866 184,052 168,990 208,800
Facilities Management 1,876,659 2,141,227 .2,010,805 2,270,225
TOTAL $44,307,296 $58,318,241 $58,715,240 $50,925,990
-31-
T[~[S PAGE i.,EF'T' t;LANK INTENT[ONALLY
(;ITS' OF C1LC;I.f`_
2006 OPERATING BUDGET -CITY OF DUBLIN
Comparison of Operating Revenues and Expenditures
2006 Operating Revenues by Source
Fines/Licenses/
Permits Other Revenue
Charges for 4% 3%
Services
7%
Intergovernmental `
5% i
I '
I
Income Taxes
Other Taxes 77%
4%
i
2005 General O erating Expenditures
p
by Type
Capital Outlay '
Other 1
i, Expenses
I 42% -
~~t~~~
j ~ Salaries
.~s,; - °
42 /o
I
Benefits
15%
~I
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THIS PAGE LEFT ft[.ANK [v`rEYT[OIYALLY
{
CITY ()F DL~f3f.f'v_
2006 OPERATING BUDGET -CITY OF DUBLIN
Appropriation Summary by Expenditure Category
Personal Services Other Expenses Capital OuUaY Total
General Fund $ 17,584,875 $ 17.541,990 $ 339.125 $ 35.465.990
Special Revenue Funds
Street Maintenance and Repair Fund
Streets and Utilities 1,890,650 785,000 8,000 $ 2,683,650
Engineering 426.525 437,600 - $ 864,125
State Hghway Fund
Streets and Utilities 88,500 24,000 $ 112.500
Engineering 32,000 - - $ 32,000
Cemetery Fund 109,475 19,350 13,500 $ 142.325
Recreation Fund
Recreation Services 1,092,950 669.325 15.500 $ 1,777,775
Community Recreation Center 2,239.000 1.347,900 34,200 $ 3.621,900
Community Recreation Center Facilities 1.020,825 346,625 251,500 $ 1.618.950
Safety Fund 8,856,200 640,625 35.750 $ 9,532,575
Swimming POOI Fund 538,750 398,350 77,200 $ 1,014,300
Permissive Tax Fund - - - $
HoteUMOteI Tax Fund 446,750 2,247.150 - $ 2.693,900
Educations and Enforcement Fund - 3.000 - $ 3,000
Law Enforcement fund - 21,000 8,000 $ 29,000
Mayor's Court Computer Fund - 23.000 1,400 S 24,400
Accrued leave Reserve Fund 138,500 - - $ 738,500
Debt Service Funds
General Obligation Debt Service - 7.807,872 - $ 7'807'872
Special Assessments - 255,165 - $ 255.185
Capital Projects Funds
Capital Improvements Tax Fund - - 14.228.525 $ 14,228,525
Parkland Acquisition Fund - 25,000 3,072,000 $ 3,097,000
Enterprise Funds
Water fund
Streets and U6litieS 213,300 237.600 - $ 450,900
Accounting and Auditing - 382.850 - $ 382,850
Engineering 12,775 52,500 200.000 $ 265,275
Sewer Fund
Streets and Utilities 581,950 764,300 1,000 $ 1,347,250
Accounting and Auditing - 1,218,015 - $ 1.218,015
Engineering 115,425 142.000 1,375.000 $ 1,632,425
Merchandise Fund - 10,100 - $ 10,100
Internal Service Funds
Employee Benefds Self-Insurance Fund 20.450 3,793,700 - $ 3,814,150
Workers Compensation Self-Insurance Fund - 840,864 - $ 640,864
Fiduciary Funds
Income Tax Revenue Sharing Fund - 1,762,000 - $ 1,182,000
Agency Fund - 948,000 - $ 948,000
Dublin Convention and Visitors Bureau Fund 480,000 $ 480,000
Totals $ 35,409,700 $ 42,644,901 $ 19,660,700 S 97,715,301
Note: Ooes nol indude transfers or advances.
-35-
2006 OPERATING BUDGET -CITY OF DUBLIN
Appropriations Summary by Expenditure Category -General Fund
Personal Services Other Expenses Capital Outlav Total
General Fund =v-
City Council 372,900 159,775 6,000 $ 538,675 ,
Boards and Commissions 9,750 27,000 0 $ 36,750
Office of the City Manager 501,250 21,300 700 $ 523,250
Miscellanous AccounUContingencies 0 721,500 0 $ 721,500
Human Resources 790,300 625,065 0 $ 1,415,365
Community Relations 489,150 467,025 0 $ 956,175
Legal Services 0 1,540,000 0 $ 1,540,000
Finance -Office of the Director 483,750 20,175 0 $ 503,925
Procurement 63,700 168,175 0 $ 231,675
Miscellaneous Accounts 0 416,750 0 $ 416,750
Accounting and Auditing 510,850 72,975 2,500 $ 586,325
Taxation 448,075 1,959,450 1,500 $ 2,409,025
Puhlic Services -Office of the Director 304,925 34,275 1,000 $ 340,200
Solid Waste Management 492,775 1,918,125 0 $ 2,410,900
Fleet Maintenance 590,150 1,246,000 2,000 $ 1,838,150
Engineering 2,312,200 505,900 12,000 $ 2,830,100
Streetlighting 0 243,000 5,000 $ 248,000
Building Standards 1,115,225 337,250 5,000 $ 1,457,475
Land Use and Long Range Planning 1,992,575 351,900 0 $ 2,344,475
Parks and Recreation
Parks 3,752,350 1,511,900 282,025 $ 5,546,275
Economic Development-Office of the Director 199,000 2,837,225 1,500 $ 3,037,725
Administrative Services -Office of the Director 328,225 53,125 0 $ 381,350
Information Technology 1,023,850 1,144,225 2,000 $ 2,170,075
Court Services 385,300 114,275 3,050 $ 502,625
Records Management 117,950 90,350 500 $ 208,800
Facilities Management 1,300,625 955,250 14,350 $ 2,270,225
Total $ 17,584,875 $ 17,541,990 $ 339,125 $ 35,465,990
Note: Does not include transfers or advances.
-36-
2006 OPERATING BUDGET-CITY OF DUBLIN
Staffing Comparison by Function
Full-Time Employees
2003 2004 2005 2006
Authorized Authorized Authorized Authorized
General Government 82 87 91 94
Community Environment 72 77 77 70
Basic Utility Services 11 11 11 16
Leisure Time Activities 86 89 88 85
Security of Persons & Property 91 93 92 92
Public Health Services 1 1 1 1
Transportation 34 30 31 31
TOTALS 377 388 391 389
Staffing by Function
Transportation ICI
Public Health
Services
General II
Government
Security of
Persons &
Property Community
Environment
I
Leisure Time Basic Utility I,
Activities Services
I
i
-37-
2006 OPERATING BUDGET-CITY OF DUBLIN
Staffing by Work Unit
2003 2004 2005 2006 See
Work Unit Authorized Authorized Authorized Authorized Note
City Council 3 3 3 3
Office of the City Manager 6 6 5 4 {1)
Human Resources 10 9 9 9
Community Relations 7 >3 8 8
Special Events 3 3 3 3
Finance/ Office of the Director 11 11 5 5
Procurement 0 1 1 1
Accounting and Auditing 0 0 6 6
Taxation 5 5 5 5
Office of Director of Development 4 4 '0 0
Public Service/ Office of Director 4 4 3 3
Solid Waste Management 0 4 4 5
Streets and Utilities 34 30 25 25
Water Maintenance 1 2 2 2
Sewer Maintenance 10 9 9 9
Fleet (formerly Vehicle) Maintenance 7 7 7 7
Engineering 27 28 30 30 (2)
Traffic Maintenance/Transportation Signage 0 0 6 6
Building Standards 14 15 14 14
Land Use and Long Range Planning 23 23 26 26
Parks and Recreation/Parks (formerly Grounds) 43 44 45 44
Cemetery Maintenance 1 1 1 1
Recreation Services 6 6 6 6
Community Recreation Center 16 18 18 17
Economic Development 4 3 3 3
Administrative Services 0 0 4 4
Information Technology 11 11 12 12
Court Services/Records Management 7 7 7 7
Facilities Management 15 15 16 17 {3)
Community Recreation Center -Facilities 18 18 16 15 (4) ~w
Police 91 93 92 92
TOTALS 381 388 391 389
NOTES:
(1) The Accreditation Coordinator position was removed
(2) Two Asssistant Engineering Director positions were changed to Civil Engineer positions
(3) A Facilities Director position was added and a custodial position removed.
(4) One crew leader position was removed.
-38-
2006 OPERATING BUDGET -CITY OF DUBLIN
Debt Administration
Dublin's infrastructure needs are met through afive-year Capital Improvements Program (CIP);
currently, the 2006-2010 CIP programs $115.9 million in major capital improvements. Several
capital projects over the past few years have been funded utilizing proceeds from long-term debt.
The City's CIP document provides a summary of additional infrastructure needs anticipated to be
funded with long-term debt. By policy, fifteen percent of income tax revenues are allocated for
debt service. Annual debt service for income tax funded projects totals 8.95% of 2006 projected
income tax revenues.
Net Bonded Debt per Capita
$2,000.00
$1,800.00
$1,600.00
$1,400.00 i
$1,200.00.
$1,000.00
$800.00 - -
$600.00
$400.00
$200.00 ~ - ®Net Bonded Debt per .
$0.00 CaP~ II i
J~~S l~~~ IJ~OO ~pOj ~~Oa ~OO~ aOQ '
As of December 31, 2005, the City will have $78 million in long-term debt outstanding. Of the
total, $2.4 million will be retired using revenues generated by the City's water system operations,
$12.7 million will be retired using revenues generated by the City's sewer system operations,
$2.2 million will be retired through the collection of special assessments, $4.0 million retired
using property tax revenues, $1.8 million retired using hoteUmotel tax revenues, and $14.4
million retired using service payments in lieu of taxes. The remaining $40.5 million, or about
51.9%. will be retired with income tax revenue.
In 1998, the City entered into an agreement with the City of Columbus to cost-share in the I-
270/Sawmill Road Single Point Urban Interchange roadway improvement project. The City's
original commitment of $1,200,000 and associated interest will be retired over ten years.
Funding for this commitment ($136,200) is included in the 2006 Operating Budget within the
General Obligation Debt Fund.
Under current state statutes, the City's general obligation debt issuances are subject to a legal
limitation based on the total assessed value of real and personal property. Total general
obligation debt of the City, exclusive of certain exempt debt, shall never exceed 10.5% of the
total assessed valuation. The unvoted general obligation debt of the City cannot exceed 5.5% of
the total assessed valuation. At December 31, 2004, the City had a legal debt margin for total
debt of $140,133,404 and a legal debt margin for unvoted debt of $87,295,026.
-39-
2006 OPERATING BUDGET -CITY OF DUBLIN
Debt Administration (Continued)
Assessed Valuation Compared to Net GO Debt
$z,ooo,ooo,ooo $~o,ooo,ooo
$1, 500,000,000 $60,000,000
$50,000,000
$1,000,000.000 $40,000,000
$30,000,000
$500,000,000 $20,000,000
$10,000,000
$0 $0
~ Assessed
Value
X995 ~99s x'99) x`998 ~~9g SOD ~O~ `~~02 `~~03 2~Oy Nei bonded
Debt
in 1990, the City received voter approval to issue $57 million in voted general obligation debt for ~A,
specifically identified functional categories such as transportation improvements and the
construction of a community recreation center. This approval provided the City with the capacity
to incur additional debt, for the identified functional categories, which would otherwise exceed
statutorily established non-voted debt limits at that time. The City's policy, as documented in the
CIP, is that the voted debt would be retired using income tax revenues and not property taxes. No
new voted debt was issued in 2005. Therefore, as of December 31, 2005; $55,067,000 in voted
debt authority will have been utilized, leaving $1,933,000 of voted debt authority available for
future use.
When bonds were last issued in 2001, the City received a "AAA" rating from Fitch Ratings. In
May 2004, Moody's Investors Service upgraded the City's rating from the previous "Aal with a
positive outlook", to "Aaa", after completing a review that evaluated the City's existing financial
condition, current developments and trends, and prospects for growth. Both are the respective
agency's highest rating available, and enable the City's debt to be issued at lower interest rates,
resulting in substantial reductions in future debt service payments. Both ratings were reaffirmed
when the City issued refunding bonds in September, 2004. The City's diverse and growing
economic base, strong regional and local economies, the City's history of operating surpluses and
the continued use of that surplus to fund capital projects, and the City's continued long-term
planning efforts will help maintain high credit ratings.
-40-
2006 OPERATING BUDGET - CITY OF DUBLIN
Debt Service Schedule
Updated as/oF. Date 2006
6-Dec-OS Of Interest Ord. Res. Original O/S Principal Interest
Issue Rate No. No. Amount Principal Payment Payment
ill Sewer 11-01-75 7.75% 51-75 41-75 $200,000 $5,000 $5,000 $387.50
* Glick Roadlmprovement 11-01-85 8.875% G2-85 28-85 200,000 10,000 10,000 887.50
* Frantz Road Blvd. II-0t-85 8.875% 60-85 Z7-SS 590,000 30,000 30,000 2,662.80
1 Avery Road Waterline 11-01-85 8.875% 61-85 26-85 383,000 20,000 20,000 1,775.00
* Municipal Building Expansion 1 I-01-85 8.875% 59-85 25-85 800,000 40,000 40,000 3.550.00
* Water Tower Construction 12-OI-90 4.15% 113-90 N/A 2,200,000 759,068 141,463 31,69!.70
* Swimming Pool Construction 12-01-90 4.15% 114-90 NIA 1,200,000 405,907 75,646 16,946.92
* Water System Improvements 12-01-90 4.15% 112-90 N/A 1,550,000 532,036 99,152 22,212.92
* Frantz Roadlmprovements 12-O1-90 4.15% 116-90 N/A 455,000 174,288 32,481 7,276.64
* Service Complex 12-01-90 4.15% l I5-90 N/A 2,400,000 827,866 154,284 34,564.06
* Sanitary Sewer Improvements 12-01-90 4.15% 117-90 N/A 1,800,000 600,833 l 11,974 25,085.28
1 RingsBlazerWaterTower 10-IS-94 6.14% 94-94 N/A 4,100,000 2,400,000 210,000 151,045.00
2 Upper Scioto West Branch(OWDA) 01-01-99 4.35°/ N/A O]-95 19,716,717 12,7!4,161 619,964 598,045.38
* Avery-Muirfield Interchange (S[B Lo: 09-01-99 5.17% 64-99 N/A 8,316,788 6,980,941 349,410 275,781.00
Rings Road lmprovements(TIF) 12-01-00 5.22% 139-00 N/A 3,535,000 3,061,666 150,152 137,015.00
Arts Facility Acquisition 12-01-00 5.22% 136-00 N/A 1,360,000 (,179,825 60,821 52,789.48
Arts Facility Renovation 12-01-00 5.22% 143-00 N!A 755,000 688,175 33,270 29,295.52
Perimeter Drive Extension(TIF) 12-01-00 5.22% 140-00 N/A 3,940,000 3,425,789 171,986 153,27736
Emerald Parkway-Phase 7A(T1F) 12-01-00 5.22% 137-00 NIA 2,020,000 1,752,543 83.772 78,352.64
* Service Complex 12-01-01 4.44% 112-01 N/A 3,675,000 3,125,000 145,000 134,288.76
' Sawmill Interchange(SPUI)CiryofC~ 06-IS-98 4.34% N/A 1,200,000 360,000 120,000 16,200.00
Pazk]andAcq-Riverside/Fiazd(OMB) 04-14-04 2.67% 24-04 N/A 1,518,000 1,270,000 310,000 26,233.80
* Municipal Pool South (OMB) 04-14-04 4.30% 23-04 N/A 2,986,000 2,898,000 110,000 113,671.76
* Aryshire Drive Culvert Repl. (OPWC 07-01-04 0.00% N/A 39-02 279,748 237,786 27,975 0.00
43,465,891 3,112,348 1,913,036
Shier-Rings Waterline 09-01-87 7.375% 82-87 96-87 95,623 10,000 5,000 737.50
Dublin Village Center Lighting 10-O1-92 5.5 t% i07-92 46-90 165,000 30,000 15,000 1,785.00
Ballantrae 12-01-01 4.44% ll7-Ol N/A 1,700,000 1,445,000 65,000 62,243.76
1,485,000 85,000 64,766.26
N2 Sewer (I I-02-76) 07-01-79 6.50% 56-79 34A-79 225,000 35,000 5,000 2,275.00
* Coffman Road Extension 12-01-90 4.14% 118-90 N/A 3!5,000 112,394 21,481 4,886.7?
* Municipal Facility(Land) 12-01-90 4.14°/ l 19-90 N/A 890,000 299,717 57,283 13,031.24
* N.E. QuadtantParkland 12-O1-90 4.14% 120-90 N/A 1,225,000 398,889 76,235 17,343.04
* Dublin Justice Center IO-0{-92 4.23% 108-92 N/A 4,100,000 1,560,000 275,000 68,970.00
* Community Recreation Center 02-O1-96 4.53% 123-95 N/A 6,615,000 2,485,000 530,000 118,680.00
MetatecTlF 02-01-96 4.27% 124-95 N/A 690,000 75,000 75,000 3,450.00
* Recreation Center expansion 10-15-98 4.66% 98-98 N/A 3,998,000 2,958,000 170,000 139,970.50
* Emerald Parkway Bridge 10-15-98 4-62% 97-98 N/A 7,518,000 5,412,000 350,000 256,687.00
Emerald Parkway-Phase 1(TIF) 10-15-98 4.01% 96-98 N/A 1,403,000 355,000 175,000 16,000.00
Emerald Parkway-Phase 2(TI~ t0-15-98 4.56% 96-98 N/A 7,874,000 5,679,000 450,000 270,346.50
* Woemer-Temple Road l2-O1-00 5.20% 141-00 NIA 5,555,000 4,721,539 248,773 215,318.82
* Emerald Parkway Overpass-Phase 7 12-O1-00 5.20% 142-00 N/A 6,565,000 5,574,931 297,099 254,296.92
Coffman Park Expansion 12-0I-00 5.22% 138-00 N/A 3,135,000 2,638,530 129,128 121,700.52
32,305,000 2,859,999 1,502,956.26
Tuller Road 10-15-94 6.14% 90-94 N/A 1,185,000 720,000 60,000 45,330.00
720,000 60,000 45,330.W
Total Debt Payments $77 975 891 $6, l 17,348 $3,526,088.24
* Supported by income tax revenue.
1 Supported by Water Fund revenues.
2 Supported by Sewer Fund revenues.
- 4l-
TE[IS PAGE LEFT BLANK [NTENTCONALLY
~w
t;ITY Of f?L~Iil.f1~_
GOVERNMENT FINANCE OFFICERS ASSOCIATION
D is tin u fished
g
Bud e t Presentation
g
~l.ward
PRESENTED TO
City of Dublin
Ohio
For the Fiscal Year Beginning
January 1, 2005
President Executive Director
-43-
TIiIS PAGE LEFT BLANK [NTENTIOi~tALLY
t:ITY OF [1L~Cti.Iti_
City Council 1
Office of The City Manager 2
Finance 3
Development 4
Public Service $
Land Use & Long Range Planning 6
Parks & Recreation ~
Economic Development g
Administrative Services 9
Street Maintenance & Repair Fund 10
State Highway Improvements Fund 11
Cemetery Fund 12
Recreation Fund 13
Safety Fund 14
Swimming Pool Fund 15
Permissive Tax Fund 16
Ij Hotel/1VIote1 Tax Fund 1'7
Education & Enforcement Fund 18
Law Enforcement Trust Fund 19
I~ Mayor's Court Computer Fund 20 I~
~I Accrued Leave Reserve Fund 21
Debt Service Fund 22
!Capital Improvements Tax Fund 23
Parkland Acquisition Fund 24
~I Water Fund 25
Sewer Fund 26
Merchandising Fund 27
Internal Service Funds 28
Fiduciary Funds 29
1
City Council
STATEMENT OF FUNCTIONS:
The legislative powers of the City, as provided by the Revised Charter of the City of Dublin and the
Constitution of the State of Ohio, are vested in the City Council_ The City Council consists of seven members
elected for terms of four years each. All members of City Council must be residents of Dublin at the time of
their nomination and throughout their term of office.
City Council officers consist of the Mayor and the Vice-Mayor. The Mayor is the ceremonial head of the City
and presides over ail City Council meetings. The Vice-Mayor performs these duties in the absence of the
Mayor. City Council meetings are generaliy held on the first and third Mondays of each month. City Council's
responsibilities include reviewing, deliberating, and passing legislation as prescribed by the Revised Charter
and the taws of the State of Ohio applicable to municipalities. City Council establishes long-range policies for
the City.
A Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council keeps an
accurate and complete journal of the proceedings of City Council and performs such other duties as the City
Council requires.
OBJECTIVES AND ACTIVITIES:
• To continue to be responsive to the needs and concerns of the citizens of Dublin.
• To establish goals for the community to be implemented by staff and/or City Council.
• To set policy in a clear and consistent manner in order to provide a framework for administrative
implementation.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Mayor 1 1
Vice-Mayor 1 1
Council Member 5 5
Clerk of Council 1 1
Deputy Clerk of Council 1 1
Clerical Specialist II l 1
TOTAL 10 10
NOTES AND ADJUSTMENTS: A portion of the salaries for the Mayor and Vice Mayor are allocated to
the Court Services Budget.
Council -45- 12/12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
City Council 2004 2005 Revised 2005 2006
Legislative Affairs Actual Budget Budget Estimate Bud et
101-1510
Personal Services
2110 Salaries & Wages $227,751 $246,890 $246,890 $241,000 $247,650
2111 Overtime Wages 7,180 7,500 7,500 7,500 7,500
2112 Other Wages 0 500 500 500 500
_2120 Employee Benefits 132,708 120,610 120,610 118,000 117,250
367,639 375,500 375,500 367,000 372,900
Other Expenses
2201 Conferences/Mileage 9,528 30,000 21,500 20,000 30,000
2211 Meeting Expenses 1,167 3,500 3,635 3,500 3,500 ~5i
2212 Long-term Strategic Planning 9,764 15,000 15,000 7,500 15,000
2240 Ceremonial Functions 28,313 25,100 28,849 25,100 25,100
2320 Communications 5,132 4,350 4,775 4,600 4,500
2330 Rents/Leases 6,851 15,050 15,050 15,050 15,050
2349 Other Professional Services 13,470 12,000 20,500 20,500 16,000
2351 Maintenance of Equipment 341 5,920 6,670 5,925 5,925
2370 Advertising 15,826 20,000 21,000 21,000 30,000
2391 Memberships i~ Subscriptions 4,752 5,200 5,440 5,100 7,500
2410 Office Supplies 7,561 7,200 7,901 7,800 7,200
102,705 143,320 150,320 136,075 159,775
Capital Outlay
2520 Equipment 8~ Furniture 5,088 6,000 6,000 2,500 6,000
~F,.
TOTALS $475,432 $524,820 $531,820 $505,575 $538,675
9Yr=-
M4:?'
-46-
2006 Budget-City of Dublin, Ohio
General Fund 2005
City Council 2004 2005 Revised 2005 2006
Boards & Commissions Actual Budget Budget Estimate Budget
101-1520
Personal Services
2110 Salaries & Wages 7,400 8,400 8,400 8,400 8,400
2120 Em to ee Benefits 1,080 1,270 1,270 1,175 1,350
8,480 9,670 9,670 9,575 9,750
Other Expenses
2201 Conferences/Mileage 7,349 25,000 25,000 12,000 25,000
2211 Meeting Expenses 888 2,500 2,500 300 1,000
2391 Membershi s & Subscriptions 450 1,000 1,000 600 1,000
8,687 28,500 28,500 12,900 27,000
TOTALS $17,167 $38,170 $38,170 $22,475 $36,750
-47-
City Council
Boards and Commissions
BUDGET SUMMARY:
• 101-1510
• Accounts 2110 and 2111 provide funding for the salaries/wages of Council Members and staffing
reflected under Personnel Data.
• Account 2120 includes funding for medical insurance premiums for City Council Members and staff.
• Account 2201 includes $3,500 for travel and training for each Council Member, $2,500 for travel and
training for the Clerk of Council, $2,500 for the Deputy Clerk of Council for the Certified Municipal
Clerk Career Development program, and $500 for training for the Clerical Specialist II.
• Account 2212 provides funding for long-term strategic planning workshops, such as Council's annual
goal setting.
• Account 2240 includes funds for reimbursable business expenses and for citywide ceremonial functions,
which are reviewed and approved by the Mayor and the City Manager. This includes a Memorial
Toumament dinner hosted by City Council, Memorial Tournament badge packages for Council
Members, receptions/dinners hosted by City Council for various other officials; donations in
commemoration of various dignitaries; birthday and special occasion recognition; sister city initiative,
parade expenses, including signage, hospitality, and corsages; City logo wear for Council Members;
purchase of Dublin merchandise for various recognition programs and funding to provide four
complimentary passes to the Dublin Irish Festival for all City board and commission members.
• Account 2320 provides funds for monthly telephone service charges for each Council Member's home
for a fax machine provided by the City and cellular phones for the Council office.
• Account 2330 provides funding for lease and maintenance of a large volume copier and scanner at City
Hall.
• Account 2349 provides funding for codification services and consultation associated with the City
Manager's annual evaluation.
• Account 2370 provides funds for advertising expenses for public meeting notices and agenda
publication as required by the Revised Charter.
• Account 2520 provides funding for miscellaneous furniture/equipment for Council staff offices.
• 101-1520
• Account 2110 provides funding for the salaries/wages of Planning and Zoning Commission members
and the Council representative to the Planning and Zoning Commission.
• Account 2201 provides funding for general travel and training for board and commission members in
accordance with the guidelines established by City Council. In addition, Planning and Zoning
Commission members are allocated up to $2,500 per year for relevant training.
• Account 2211 provides funding for expenses related to meetings sponsored by various City boards,
commissions, committees, and task forces.
Council -48- 12/12/05
2
Office of the City Manager
STATEMENT OF FUNCTIONS:
The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged with
the responsibility for the administration of all municipal affairs as empowered by the Revised Charter of the
City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City Manager's primary
responsibilities include: directing and supervising the administration of all departments and functions of the
City; attending all Council meetings; ensuring that all laws, Revised Charter provisions, and ordinances and
resolutions of Council are faithfully executed; preparing the annual budget and capital improvement program;
publishing an annual report of the financial and administrative activities of the City; and executing, on behalf
of the City, all contracts and agreements.
OBJECTIVES AND ACTIVITIES:
• To implement goals established by City Council.
• To provide leadership and direction for Staff.
• To be responsive to needs of the community and to advise citizenry regarding the structure and
activities of the City organization.
• To facilitate citizen involvement and requests for service.
PERSONNEL DATA ~ 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
City Manager 1 1
Assistant City Manager 1 1
Executive Assistant 1 1
Clerical Specialist I 1 1
Intern 1 1
Training/Accreditation Coordinator 1 0
TOTAL 6 5
NOTES AND ADJUSTMENTS: The Training/Accreditation Coordinator position was removed from the
budget.
CityMgr -49- 12/12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
City Manager 2004 2005 Revised 2005 2006
Office of City Manager Actual Budget Budget Estima#e Budget
101-1110
Personal Services
2110 Salaries & Wages $426,250 $401,833 $401;833 $317,200 $352,600
2111 Overtime Wages 3,936 10,600 10,600 4,300 2,500
2112 Other Wages 11,416 10,950 11,510 6,400 10,000
2119 Performance Bonuses 8,800 15,000 15,000 8,400 15,000
2120 Employee Benefits 144,555 136,114 136,114 117,500 121,150
594,957 574,497 575,057 453,800 501,250
Other Expenses
2201 Conferences/Mileage 8,719 5,600 9,600 9,600 5,250
2210 Reimbursable Business Expense 700 1,500 1,500 1,500 1,500
2211 Meeting Expenses 1,231 1,200 1,200 1,200 1,500
2230 Staff Goal Setting 15,984 15,000 16,500 16,500 0
2320 Communications 5,436 1,900 2,086 2,000 2,250
2330 Rents and Leases 315 1,500 1,500 0 0
2349 Other Professional Services 6,295 19,000 36,650 32,900 0
2351 Maintenance of Equipment 755 1,000 1,376 800 1,000
2380 Printing and Reproduction 3,751 2,000 2,000 1,000 500
2390 Misc. Contractual Services 0 3,000 3,000 2,250 3,300
2391 Memberships & Subscriptions 6,148 6,500 6,500 5,200 2,500
2410 Office Supplies 4,862 2,000 2,882 1,600 2,000
2420 Operating Supplies 418 1,000 1,000 150 1,000
2440 Small Tools & Minor Equipment 110 500 1,525 1,525 500
2812 Special Projects/Programs 23,703 0 325 325 0
78,427 61,700 87,644 76,550 21,300
Capital Outlay
2520 Equipment & Office Furniture 2,639 2,000 2,000 1,850 700
4;;
TOTALS $676,023 $638,197 $664,701 $532,200 $523,250
-50- y
Office of the City Manager
BUDGET SUMMARY:
• Account 2110 reflects contract provisions for the City Manager and funding for other staffing within the
Office of the City Manager.
• Account 2112 provides funding for one Intem position.
• Account 2119 provides funding for directors whose salaries are at the maximum of their established pay
ranges and who, in the judgement of the City Manager, meet established performance
standards/objectives and the city-wide instant bonus program.
• Account 2210 includes reimbursable business expenses for the City Manager as specified by contract.
• Account 2211 includes funding for meetings sponsored by the City. This may include food, beverages,
and associated supplies.
• Account 2320 is for charges associated with providing the City Manager, Assistant City Manager, and
Executive Assistant with cellular phones, and local and long distance telephone charges for the office.
• Account 2391 includes funding for memberships in Ohio City Managers Association, International City
Managers Association, the Innovation Groups and other similar organizations.
CityMgr -51- 12/ 12/05
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CITY nF' [?UI3LIN_
Miscellaneous Accounts/Contingencies
STATEMENT OF FUNCTIONS:
These are miscellaneous accounts within the General Fund which are not directly related to the operational costs of
a specific function. The functional "supervision" of these accounts is provided by the Office of the City Manager.
Funds are appropriated to the contingency account to be held for any unforeseen expenses during the current fiscal
year. The expenditures are required to be approved by the City Manager.
NOTES AND ADJUSTMENTS:
MiscAccts -53- 12/12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
City Manager 2004 2005 Revised 2005 2006
Miscellaneous Actual Budget Budget Estimate Budget
101-1119
Other Expenses
2362 Workers' Compensation $134,450 $185,500 $184,990 $128,500 $402,200
2391 Memberships & Subscriptions 31,609 45,600 45,600 45,600 47,400
2392 Emergency Management Services 18,742 24,220 24,730 24,730 26,900
2399 Animal Control 38,500 51,000 63,500 63,500 50,000
2821 Grants-Counseling Center 35,000 35,000 35,000 35,000 35,000
2823 Leadership Dublin 10,000 10,000 10,000 10,000 10,000
2840 Settlement Claims 0 0 110,000 110,000 0
2990 Contingencies 99,090 175,000 175,000 175,000 150,000
TOTALS $367,391 $526,320 $648,820 $592,330 $721,500
-54-
Miscellaneous Accounts/Contingencies
BUDGET SUMMARY:
101-1119
• Account 2362 provides funding for the City's Workers' Compensation premium. The dramatic increase in
this expense is due to the elimination of credits and rebates from the Ohio Bureau of Workers'
Compensation. The City's experience rating over the past several years helped avoid an even larger
increase.
• Account 2391 includes funds for memberships/subscriptions to the Ohio Municipal League, the National
League of Cities, Mid-Ohio Regional Planning Commission, MORPC regional growth strategy plan, the
Delaware County Regional Planning Commission, the Central Ohio Municipal Alliance and any other
citywide memberships/subscriptions.
• Account 2399 continues to provide funding for animal control services with an outside agency.
• Account 2821 provides funding for the Dublin Counseling Center.
• Account 2823 provides funding for Leadership Dublin.
MiscAccts -55- 12/12/05
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CITY (IF ElUIiLIN_
Human Resources
STATEMENT OF FUNCTIONS:
Human Resources is managed by the Director of Human Resources, who reports directly to the City
Manager. Human Resources provides strategic ieadership and direction to the organization in all functional
areas of Human Resources Management including recruitment and selection; classification and
compensation; performance appraisal; wage and salary administration; benefits administration;
labor/employee relations; policy analysis/development; organizational analysis/development; professional
development & organizational learning; and workers' compensation. Human Resources also contains the
insurance and risk management and occupational safety and health functions of the City.
OBJECTIVES & ACTIVITIES:
• To transition Human Resources into a strategic business partner in the organization -leading the
organization to incorporate the principles of human capital management in its strategic planning
efforts.
• To lead the organization in workforce planning efforts to ensure personnel are properly developed
and deployed in the organization.
• To develop a comprehensive succession plan for critical positions within the organization, which
includes the identification of the key leadership qualities/competencies critical to sustaining
organizational success; focus on personal development plans which will lead to the development
of these competencies/ qualities in existing personnel in order that they will be in a position to
lead the organization in the future.
• To develop, administer, and evaluate new recruitment/selection strategies based on identified key
competencies; evaluate these specific competencies in candidates during hiring processes.
• To develop and maintain new partnerships with all work units, providing the appropriate services
to assist them in meeting their business needs.
• To lead the organization in implementing a new health care benefits strategy.
• To provide ongoing leadership to the Employee Benefits Team in evaluating new strategies for
providing employee benefits in a more cost effective manner.
• To provide ongoing leadership to the Performance Evaluation Team in their mission to redesign
the City's performance appraisal system.
• To manage insurance, risk management, and employee safety programs
PERSONNEL DATA 2005 2006
POSTIION TITLE CURRENT NUMBER ADOPTED
Director, Human Resources 1 1
Human Resource Operations Manager* 1 1
Human Resource Coordinator 3 3
Human Resource Technician 1 1
Safety Administrator/Risk Manager 1 1
Risk Management Specialist 1 1
Administrative Assistant 1 1
OTAL 9 9
NOTES AND ADJUSTMENTS:
*The title "Human Resource Operations Manager" replaces the previous "Human Resource Administrator" title
because it is more representative of the role it now serves. The role of the "Human Resource Administrator" has
evolved into the role of a manager of all day-to-day human resource operations. The role of the Human
Resources Director is transitioning to a focus on strategic "Human Capital Management" (i.e. workforce
planning and allocation, succession planning, organizational teaming and development, leadership development,
strategic business management, innovative compensation strategies).
HumanResources - 57- 12/i2/OS
2006 Budget-City of Dublin, Ohio
General Fund 2005
City Manager 2004 2005 Revised 2005 2006
Human Resources Actual Budget Budget Estimate Budget ,
101-1120 s_.
Personal (Services
2110 Salaries 8 Wages $468,870 $533,500 $533,500 $484,100 $534,200
2111 Overtime Wages 2,878 4,000 4,000 4,000 3,500
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 196,315 185,530 185,530, 168,000 178,400
2125 Employee Training/Dev. ~ 96,183 122,400 122,400 107,900 28,000
2126 Tuition Reimbursement 17,617 50,000 51,604 36,700 45,000
2140 Uniforms 786 1,450 1,450 1,450 1,200
782,649 896,880 898,484 802,150 790,300
Other Expenses s
2201 Conferences/Mileage 3,096 10,000 10,000 5,000 8,250
2210 Reimbursable Business Expense 2,733 3,000 3,000 3,000 3,100
2320 Communications 4,074 3,400 3,963 3,950 4,000
2330 Rents and Leases 6,777 7,200 7,200 7,200 7,200
2349 Other Professional Services 57,552 183,880 179,487 137,350 68,665
2351 Maintenance of Equipment 5,233 5,550 5,550 5,550 3,550
2360 Insurance & Bonding 351,652 370,000 371,500 371,500 418,200
2365 Insurance Claims paid 1,915 10,000 10,000 25 10,000
2370 Advertising 46,964 30,500 34,700 34,700 19,250
2380 Printing & Reproduction 2,398 3,000 3,000 3,000 3,000
2390 Misc. Contractual Services 13,831 30,500 30,500 30,500 30,500 ~n
2391 Memberships & Subscriptions 4,009 7,000 7,000 6,100 7,000
2410 Office Supplies 9,848 10,000 10,000 8,100 10,000
2440 Small Tools & Minor Equipment 120 1,000 1,000 1,000 6,000
2810 Employee Awards Program 8,530 5,000 12,000 12,000 3,000
2812 Special Projects/Programs 4,835 3,750 3,750 3,750 3,750
2815 Risk Management/Safety Programs 23,373 25,620 28,019 15,350 19,600 M_
546,940 709,400 720,669 648,075 625,065
Capital Outlay
2520 Equipment & Office Furniture 0 0 0 0 0
TOTALS $1,329,589 $1,606,280 $1,619,153 $1,450,225 $1,415,365
-58-
Ruman Resources
BUDGET SUMMARY:
• Account 2125 provides funding for professional development training for supervisory
and non-supervisory personnel on an organization-wide basis (e.g. sexual harassment,
employment discrimination, employment practices, drug & alcohol awareness, diversity
awareness, leadership development). This account also provides funding for
conversational Spanish.
• Account 2140 provides funds for the purchase of Dublin City Staff shirts for newly hired
employees.
• Account 2320 includes funding for cellular phones and local and long distance telephone
charges.
• Account 2349 provides funding for grievance arbitration, employment screening
procedures, criminal record checks, driving record checks, drug and alcohol testing,
polygraph examinations, psychological evaluations for police personnel, and medical
examinations for certain new hires. This account also provides funding for consulting
fees for organizational development.
• Account 2360 provides funding for the City's contribution to the CORMA (Central Ohio
Risk Management Association) self-insured loss fund and for stop loss premiums for the
coverage period October 1, 2006 to October 1, 2007.
• Account 2370 provides funding for recruitment announcements in professionaUtrade
journals and publications, and on various websites.
• Account 2390 includes funding for the Employee Assistance Program, a citywide
program. This account also includes funding for the City's monthly maintenance fee for
HR Smart, the City's on-line employment application program.
• Account 2810 funds the employee service awards.
• Account 2815 provides funding for a wide variety of employee safety programs, some of
which are mandated by State safety regulations.
Human Resources -59- 12/12/05
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CITY (lF I7UI3LIN_
Community Relations
STATEMENT OF FUNCTIONS:
Community Relations/Communications serves as in-house support to all City functions for communication counsel, public
information campaigns, message and issues management, graphic design and branding, publications and ceremonial and special
project needs. Cormunications is responsible for intemal communications, external communications and media relations, and the
Employee, City, and Dublin Irish Festival web sites. Community Relations also coordinates City services required for events held
within the City of Dublin.
OBJECTIVES AND ACTIVITIES:
• To manage communications and marketing for City programs and/or special projects to include goals, objectives,
strategies, tactics, key messages, and measurement of results.
• To serve as public information officers for all City departments and divisions.
• To develop and implement the City Strategic Communications Plan, including Crisis Communication.
• To promote City Council goals, achievements and initiatives including economic development and Historic Dublin.
• To develop and administer the City's intemal communications program, employee recognition events program and the
City's overall recognition program.
• To administer the community event application process.
• To support the special events team in coordinating and implementing the Dublin Irish Festival, Independence Day
Celebration, St. Patrick's Day Celebration, and Spooktacular.
• To coordinate the City's Bicentennial Celebration efforts-
• To facilitate citywide media, spokesperson, and presentation training.
• To conduct the ceremonial and tree lighting components of Holly Days is Historic Dublin.
• To conduct citywide Public Opinion and Citizen Satisfaction survey.
• To coordinate Sister City efforts.
• To write various speeches and talking points for Mayor, City Council members, City Manager, Management staff; and other
key officials.
To coordinate press conferences, dedications, and special projects, including the State of the City Address and Community
Expo, park dedications and Arbor Day.
• To manage the City's Web and electronic communications (i.e. 1610, cable communications).
• To oversee a Graphic Guidelines Program.
• To implement the Civic Association Initiative via regular correspondence, annual meeting, block party package and float
initiative.
• To work with target audiences such as Chamber of Commerce representatives, business leaders, school officials,
Convention and V isitors Bureau representatives, neighborhood leaders, church representatives, builders, Realtors and civic
groups to help emphasize Dublin's positive attributes.
• To conduct the annual United Way Campaign.
• To establish and administer the citywide photo library and media tracking system.
• To coordinate citywide Memorial Tournament and Wendy's Championship for Children activities to enhance relationships
with community leaders and VIP's for economic development and to recognize volunteers.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Community Relations 1 1
Community Relations Specialist 3 3
Website Designer/Editor 1 1
Administrative Assistant 1 1
Clerical Specialist II 1 1
Community Relations Technician 1 1
Intern 1 1
Clerical Specialist II-SeasonaU 3 1 1
- months
10 10
TOTAL
NOTES & ADJUSTMENTS:
The Personal Services costs for the Director, Administrative Assistant, Community Relations Technician, and Clerical
Specialist II are allocated fifty percent (50%) to this budget and fifty percent (50%) to the HoteUMotel Tax Fund.
Comm Relations - 61- 12/12/05
2006 Budget -City of Dublin, Ohio
General Fund 2005
City Manager 2004 2005 Revised 2005 2006
Community Relations Actual Budget Budget Estimate Budget
101-1130 -a
Personal Services
2110 Salaries 8 Wages $302,414 $326,590 $326,590 $326,600 $340,200
2111 Overtime Wages 6,634 6,000 11,000 11,000 7,750
2112 Other Wages 16,600 18,200 33,000 33,000 20,100
2120 Employee Benefits 125,345 120,740 120,740 120,740 121,100
450, 993 471, 530 491, 330 491, 340 489,150
Other Expenses
2201 Conferences/Mileage 8,915 9,800 9,800 7,500 10,250
2211 Meeting Expenses 2,001 2,000 2,000 850 2,000
2320 Communications 9,788 15,000 18,425 18,425 14,850
2330 Rents /Leases 7,058 6,600 6,600 6,500 6,600
2349 Other Professional Services 113,325 104,000 80,000 80,000 57,700
2351 Maintenance of Equipment 454 850 .850 850 875
2370 Advertising ~ 20,591 20,000 20,000 20,000 20,000
2380 Printing 49,395 45,500 50,650 45,000 32,100
2390 Misc. Contractual Services 3,812 1,800 7,050 7,050 3,900
2391 Memberships & Subscriptions 5,327 4,550 4,550 4,550 4,350 s
2410 Office Supplies 11,024 11,500 11,500 11,500 11,500
2420 Operating Supplies 21,659 24,400 49,400 41,000 11,800
2440 Small Tools & Minor Equipment 1,500 2,100 4,100 4,100 900
2812 Special Projects/Programs 182,646 56,200 56,200 49,300 91,250
2813 Promotional Programs 184,403 200,750 200,750 200,750 198,950
621,898 505,050 521,875 497,375 467,025
Capital Outlay
2520 Equipment & Office Furniture 1,261 0 0 0 0
TOTALS $1,074,152 $976,580 $1,013,205 $988,715 $956,175
tee:
-62-
Community Relations
BUDGET SUMMARY:
• Account 2110 provides wages and salaries for communications personnel. This account also includes
$250 per month car allowance for the Director of Community Relations.
• Account 2112 includes one intern and a seasonal clerical position.
• Account 2211 provides funding for business luncheons, internal working meetings, and an annual Central
Ohio Public Information Officer luncheon.
• Account 2320 includes funding for cellular phones, courier service charges, and distribution of the
Resident Guide.
• Account 2330 provides funding to cease a copier.
• Account 2349 includes funding for consulting services for communications; photography; videography;
graphic design for the annual report, bike map revisions, and a new Economic Development brochure;
Dublin Life contract fee; design fee for the Dublin Community Recreation Center program brochure; and
for storing web pages.
• Account 2351 provides maintenance for fax machine, copier, and services for 1610 AM radio station.
• Account 2370 provides funding for the comprehensive In Touch ad in the local newspaper.
• Account 2380 includes funding for printing costs for the annual report, resident guide, bike path map,
brochure shells and civic association print materials. It also includes printing of new materials in 2006
including the Economic Development brochure.
• Account 2420 includes funding for Historic Dublin replacement lamppost banners and new pennant
banners.
• Account 2812 includes funding for the 2006 Community Satisfaction survey; citywide Employee
Recognition Program, United Way Campaign, City director receptions, new park openings: the Civic
Association Initiative including block party supplies, president's manual and parade initiative; Historic
Dublin promotional support including Holly Days ceremonial tree lighting; historic preservation; Veterans
Day activities; Dr. Martin Luther King Jr. Day activities; Bicentennial planning; cable television pilot
program; employee recognition events including Star Celebration and employee breakfast at the Memorial
Tournament; and incentives for the Star Celebration.
• Account 2813 provides funding for the City's involvement with the Memorial Tournament which includes
a Corporate Hospitality Center, tent rental, badge package (220), daily tickets (80), advertising in the
Memorial Tournament Magazine, 20 positions for the Nicklaus/Flick golf school and designation as host
of the corporate outing and the media room. Also included is funding for citywide recognition gifts,
promotional purchases, and sponsorship of the Wendy's Championship for Children Ladies Professional
Golf Tournament.
Comm Relations -63- 12/12/05
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X5:4
Lam=
CITY f}F DUI3LL'V.
Y.x
Legal Services
STATEMENT OF FUNCTIONS:
The Law Director provides legal representation to City Council, the City Manager, the administrative
departments, and various Boards and Commissions. The Law Director is appointed by the City Manager with
the approval of City Council. Currently this position is filled on a contractual basis.
Periodically, other legal counsel is retained for specialized problems or legal work. The Director of Law
prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents. The Director also
advises City Officials of pending legislation affecting municipal operations. In addition, either the Director or
one of the Director's assistants prosecutes all criminal cases which come before the Dublin Mayor's Court.
OBJECTIVES AND ACTIVITIES:
• To provide legal counsel in accordance with the contract.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Director of Law 1 1
Assistant Director of Law ? ?
TOTAL 3 3
NOTES AND ADJUSTMENTS:
Numerous associates within the firm of Schottenstein, Zox, and Dunn work under the direction of the Director
of Law to provide legal counsel for the City.
Law -65- 12/12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
City Manager 2004 2005 Revised 2005 2006
Legal Services Actual Budget Budget Estimate Budget
.101-1140
Other Expenses
2345 Legal Services $912,036 $850,000 $925,000 $920,000 $890,000
2346 Other Legal Services 232,189 458,000 488,000 445,000 500,000
2349 Other Professional Services 316,339 150,000 150,000 125,000 150,000
TOTALS $1,460,564 $1,458,000 $1,563,000 $1,490,000 $1,540,000
-66-
Legal Services
BUDGET SUMMARY:
• Account 2345 is used to pay for general services provided by the Director of Law, including Mayor's
Court.
• Account 2346 provides funding for special legal services provided by the Director of Law, for
example, in the areas of labor relations, telecommunications and bond counsel related to the issuance
of debt.
• Account 2349 includes funds for services related economic development, and other outside legal
services as needed.
Law -67- 12/ 12/05
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a
CI"fY QF ~Uf~LIN,.
3
Finance/Office of the Director
STATEMENT OF FUNCTIONS:
The Director of Finance assists the City Manager in the preparation and administration of the operating budget,
the capital improvements program, and is responsible for the administration of the City's debt and the various
economic development and tax increment financing agreements.
The Director of Finance also has administrative authority over Taxation, Procurement, and Accounting and
Auditing.
OBJECTIVES AND ACTIVITIES:
• To help maintain a fiscally sound government and to conform to regulations by improving methods for
financial planning and capital improvement planning.
• To provide assistance to the City Manager in the preparation and administration of the City`s operating
and capital budgets.
• To update, on an annual basis, the costs of all services provided by the City and to compare and
evaluate the service cost with the service revenue.
• To maintain the financial records, ensure compliance with economic development commitments, and
allocate funds in accordance with the applicable agreements for the City's various Tax Increment
Financing Districts and Community Reinvestment Areas.
• To administer the City's debt financing function with the goal of maintaining the AAA rating from
Fitch Ratings and Aaa rating from Moody's Investors Service.
• To receive the Distinguished Budget Presentation Award for the 2006 Operating Budget.
• To develop, implement and administer the City's procurement functions, including competitive bid
processes and utilization of cooperative purchasing alternatives.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Deputy City Manager/Director of Finance 1 1
Director, Fiscal Administration 1 1
Financial Analyst 1 1
Budget Analyst 1 1
Procurement Technician 1 1
Administrative Assistant 1 1
TOTAL 6 6
NOTES AND ADJUSTMENTS:
FinAdm -69- 12/12/05
2006 Budget-City of Dublin, Ohio
y:
General Fund 2005
Finance 2004 2005 Revised 2005 2006
Office of the Director Actual Budget Budget Estimate Budget ,
101-1210 Ty
Personal Services
2110 Salaries & Wages $0 $355,028 $355,028 $355,000 $375,350
2111 Overtime Wages 0 0 150 150 0
2120 Employee Benefits 0 101,707 105,407 105,400 108,400
0 456,735 460,585 460,550 483,750
Other Expenses
2201 Conferences/Mileage 0 6,500 2,650 500 6,500
2320 Communications 0 500 500 500 600
2340 Accounting/Auditing Services 0 350 500 500 500
2380 Printing and Reproduction 0 3,500 2,550 2,500 3,500
2390 Misc. Contractual Services 0 1,000 1,800 1,700 7,500
2391 Memberships & Subscriptions 0 450 450 425 575
2410 Office Supplies 0 2,750 2,750 1,000 1,000
0 15,050 11,200 7,125 20,175
Capital Outlay
2520 Equipment & Furniture 0 0 0 0 0
TOTALS $0 $471,785 $471,785 $467,675 $503,925
-70-
~s.
Finance/Office of the Director
BUDGET SUMMARY:
• Account 2110 funds wages and salaries for personnel as outlined, and includes $300 per month car
allowance for the Director of Finance.
• Account 2380 provides funding for the printing of the City's operating and capital budgets and the
cost study document.
• Account 2390 funds consultation for upgrades and modifications needed to the cost of services study
software.
FinAdm -71- 12/12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
Finance 2004 2005 Revised 2005 2006
Procurement Actual Budget Budget Estimate Budget ,
101-1211
Personal Services
2110 Salaries/V1/ages $41,688 $43,370 $43,370 $43,300 $45,050
2111 Overtime Wages 824 0 1,500 1,100 500
2120 Employee Benefits 20,511 18,250 18,250 18,250 18,150
63,023 61,620 63,120 62,650 63,700
Other Expenses
2201 Conferences/Mileage 135 500 450 125 500
2320 Communications 50 37,500 39,500 39,500 45,150
2330 Rents/Leases 4,195 28,570 39,150 39,150 32,050
2351 Maint. of Equipment 590 9,500 5,700 5,700 10,450
2370 Legal Advertising 7,904 12,800 15,077 15,000 13,000
2391 Memberships and Subscriptions 495 1,120 1,120 700 525
2410 Office Supplies 31,470 46,500 40,470 40,000 46,500 '
2420 Operating Supplies 214 500 500 500 500
2429 Coffee/Miscellaneous Supplies 19,932 19,500 18,005 18,000 19,500
64,985 156,490 159,972 158,675 168,175
TOTALS $128,008 $218,110 $223,092 $221,325 $231,875
-72-
~;m.
Finance/ Procurement
BUDGET SUMMARY:
• Account 2320 reflects postage expenses for City Hali that formerly had been included in the Facilities
budget.
• Account 2330 includes funding for rental of the City Hall postage machine and water coolers; both
have been shifted to this budget from the Facilities budget. Also included here are leases for a copier,
a shredder, and a fax machine for City Hall, previously included in the Taxation budget.
• Account 2351 provides funding for maintenance for copiers, shredder and fax machine in City Hall
and for per-copy charges for the various copiers.
• Account 2370 provides funding for bid notices/legal advertisements for public
improvement/construction projects.
• Account 2410 provides funding for letterhead stationery/envelopes, business cards, note cards, and
folders for citywide usage.
• Account 2429 provides funding for coffee and related supplies for all meetings of City Boards,
Commissions, Committees, City Council and the public that attend such meetings, as well as for
employees and visitors at all work locations.
Procurement -73- 12! 12/05
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~4.
ctTY car QU~~t~~
Finance/ Transfers/Advances
STATEMENT OF FUNCTIONS:
The General Fund is the general operating fund of the City; money can be transferred from the General Fund to
any other fund with approval of City Council. A transfer is the permanent movement of money from one fund
to another.
Operating transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the Safety
Fund, the Cemetery Fund and the Swimming Pool Fund to supplement revenues directly credited to those
funds. Funds are transferred when their fund balance drops below the average monthly expenditures
anticipated.
Transfers to the Capital Improvements Tax Fund and other capital project funds are based on projects
identified in the City's Five-Year Capital Improvements Program (CIP). To the extent that cash reserves
become available in the General Fund, additional capital projects are programmed in the CIP.
An advance is a temporary movement of money from one fund to another. The City has utilized advances, for
the most part, to provide initial funding for capital projects associated with the tax increment financing
districts.
NOTES AND ADJUSTMENTS:
Transfer -75- 12/12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
Finance 2004 2005 Revised 2005 2006 ,
Transfers/Advances Actual Budget Budget Estimate Budget
101-1217 Y
101-1218
2710 Street Maintenance Fund $1,500,000 $2,000,000 $2,000,000 $1,725,000 $2,000,000
2711 Recreation Fund 2,500,000 3,600,000 3,600,000 2,500,000 4,000,000
2712 Safety Fund 7,200,000 8,000,000 8,000,000 7,800,000 8,725,000
2714 General Bond Retirement Fund 101,300 0 0 0 0 ,
2715 Capital Improvements Tax Fund 3,000,000 8,250,000 8,250,000 6,187,500 0
2718 Swimming Pool Fund 200,000 600,000 600,000 200,000 600,000
2720 Cemetery Fund 50,000 135,000 135,000 135,000 100,000
2737 Advances to Perimeter West 45,000 0 0 29,000 35,000
TIF(1)
2739 Advances to Land Acquisition Fund 0 0 0 6,608,000 0
TOTALS $14,596,300 $22,585,000 $22,585,000 $25,184,500 $15,460,000
(1) Advances are not required to be appropriated, they are reFlected for cash flow purposes.
Nke.
~.i
-76- E°
Finance/ Miscellaneous Accounts
STATEMENT OF FUNCTIONS:
These are miscellaneous accounts within the General Fund which are not directly related to the operational costs of
a specific function. The functional "supervision" of these accounts is provided by the Department of Finance.
The cost of the City's annual audit has been reflected in the Miscellaneous Accounts due to its citywide nature.
NOTES AND ADJUSTMENTS:
MiscAccts -77- 12/12/05
2006 Budget-City of Dublin, Ohio
Genera! Fund 2005
Finance 2004 2005 Revised 2005 2006
Miscellaneous Actual Budget Budget Estimate Budget y%
101-1219 ~_W
Other Expenses
2301 Auditors' & Treasurers' Fees 26,258 15,000 15,000 12,200 15,000 h
2340 Accounting/Auditing Services 51,212 53,500 53,500 53,400 55,000
2398 Real Estate Taxes 62,271 114,300 114,300 56,600 160,250
139,741 182,800 182,800 122,200 230,250
2309 Health Services $150,624 $153,500 $153,500 $153,500 $186,500
TOTALS $290,365 $336,300 $336,300 $275,700 $416,750
-78-
Finance/ Miscellaneous Accounts
BUDGET SUMMARY:
• Account 2301 provides funding for election expenses and expenses related to advertising and collecting
delinquencies. These fees are deducted from the City's property tax settlements.
• Account 2309 provides funding for the City's contract with the Franklin County Board of Health .
• Account 2340 provides funding for the City's annual audit. The amount budgeted is an estimate; the
Auditor of State is currently bidding this contract.
• Account 2398 funds real estate taxes for properties owned by the City that are not tax-exempt based on
usage, or for which property tax exemption is pending.
MiscAccts -79- 12/ 12/05
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tea:
CTTY' ~F DUtiLIIv..
Finance/Accounting & Auditing
STATEMENT OF FUNCTIONS:
Accounting & Auditing is responsible for maintaining the financial records of the City including: recording all
receipts and expenditures; processing the City's payroll, maintaining capital asset records, internally examining
and auditing accounts of the various departments and preparation of the City's Comprehensive Annual
Financial Report (CAFR).
OBJECTIVES AND ACTIVITIES:
• To receive an unqualified audit opinion and the Certificate of Achievement For Excellence in
Financial Reporting for the City's CAFR.
• To collect, deposit, and accurately account for City monies received, and ensure compliance with
established procedures.
• To pay vendors providing goods and services to the City in a timely manner, account for
expenditures accurately and ensure compliance with established procedures.
• To ensure accurate and timely payment of employees' wages, salaries and benefits in accordance
with the City's labor contracts, administrative policies, and federal and state regulations.
• To safekeep and invest City monies in a manner consistent with the Ohio Revised Code and the
City's investment policy.
• To maintain accountability for the City's capital assets.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Accounting & Auditing 1 1
Accountant 1 1
Payroll Specialist 1 1
Accounting Technician II 3 3
Accounting Technician II (Part-time) i 1
TOTAL ~ ~
NOTES AND ADJUSTMENTS:
FinAdm -81- 12/12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
Finance 2004 2005 Revised 2005 2006
Accounting & Auditing Actual Budget Budget Estimate Budget
101-1220
Personal Services
2110 Salaries & Wages $695,804 $378,192 $368,692 $352,000 $384,200
2111 Overtime Wages 2,522 2,500 8,000 6,750 5,000
2112 Other Wages 0 0 4,000 3,200 0
2120 Employee Benefits 243,714 124,493 124,493 120,800 121,650
942,040 505,185 505,185 482,750 510,850
Other Expenses
2201 Conferences/Mileage 12,727 5,500 5,500 1,700 5,500
2320 Communications 1,301 1,400 1,686 1,175 1,000
2340 Accounting/Auditing Services 7,080 500 6,780 6,780 9,050
2349 Other Professional Services 30,000 30,000 32,500 32,500 30,000
2351 Maintenance of Equipment 0 500 500 500 500
2370 Advertising ~ 41 100 100 100 100
2380 Printing and Reproduction 5,395 2,000 2,000 2,000 1,500 `
2390 Misc. Contractual Services 26,731 28,000 28,796 14,300 15,000
2391 Memberships & Subscriptions 1,485 2,050 2,050 2,000 1,825
2410 Office Supplies 7,872 7,250 9,759 9,750 8,500
2910 Refunds 1,360 0 0 0 0
93,992 77,300 89,671 70,805 72,975
Capital Outlay
2520 Equipment ~ Furniture 1,244 2,500 2,500 1,700 2,500
TOTALS $1,037,276 $584,985 $597,356 $555,255 $586,325
-82-
Finance/Accounting & Auditing
BUDGET SUMMARY:
• Account 2110 provides funding for staff positions listed under the statement of functions.
• Account 2349 provides funding for the use of an investment advisor for most of the City's portfolio.
• Account 2370 provides funding for the public notice of the availability of the City's financial
statements as required by the Ohio Revised Code.
• Account 2380 provides funding for the printing of the City's Comprehensive Annual Financial
Reports (CAFR). The number of hard copies of the document to be produced will be reduced and
compact disk versions will be used to distribute the document where appropriate, reducing the cost of
printing.
• Account 2390 provides funding for custodial fees related to investment accounts, fees associated with
the City's purchasing card program and an audit of motor vehicle registrations.
• Account 2410 provides funding for blank check stock, leave request forms for City employees and
other forms and general office supplies.
FinAcctAud -83- 12/12/05
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CITE` (lF DUBLIN..
~_T
Finance/Taxation
STATEMENT OF FUNCTIONS:
The primary function of Taxation is to administer the City Income and HoteUMotel Tax Ordinances by
insuring the highest degree of compliance within a framework of effective and efficient tax administration.
Taxation is responsible for the collection of all tax revenues, refunds, audits, delinquency collections, and
compliance projects and other duties as assigned. This office processes over 21,000 annual returns, over
16,500 estimated tax forms, and 60,000 withholding forms. In 2004, there were 3,501 accounts activated and
1,483 inactivated for a net gain of 2,018 new accounts and over 1,650 extensions granted. Preliminary and
final audits are conducted to insure that all tax obligations have been fulfilled. The Director of Taxation works
closely with businesses to insure proper and timely filing, paying and processing of all tax forms.
OBJECTIVES AND ACTIVITIES:
• To operate an efficient, organized and cooperative tax office.
• To maintain prompt processing time frames on all returns and refunds.
• To review withholding frequencies on all accounts and make necessary adjustments.
To closely monitor progress of collection efforts through formally established delinquency
procedures.
To monitor income tax legislation and update income tax ordinance as necessary.
• To establish procedures and a pilot program to accept W-2's via magnetic tape or diskette.
• To cross-train Taxation staff.
To implement telefiling, electronic filing and electronic funds transfer for withholding accounts.
• To evaluate and implement, if appropriate, electronic filing for individuals.
• To provide assistance in the administration of tax increment financing and economic development
agreements.
• To scan all tax documents to enable records to be accessed quickly and efftciently at each work-
station.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Taxation 1 1
Accounting Technician II 4 4
Clerical Specialist II (part-time) 1 1
Clerical Specialist I(part-time) 1 1
TOTAL ~ ~
NOTES AND ADJUSTMENTS:
FinTax -85- 12/12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
Finance 2004 2005 Revised 2005 2006
Taxation Actual Budget Budget Estimate Budget
101-1230
Personal Services
2110 Salaries & Wages $298,223 $306,500 $306,500 $300,000 $335,300
2111 Overtime Wages 2,670 3,500 3,500 3,500 4,000
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 116,026 106,350 106,350 ~ 100,400 108,775
416,919 416,350 416,350 403,900 448,075
Other Expenses
2201 Conferences/Mileage 2,239 4,000 4,000 1,350 5,000
2320 Communications 8,431 13,400 13,400 10,000 13,800 ~
2330 Rents/Leases 7,921 900 900 0 0
2349 Other Professional Services 5,595 14,700 23,100 23,100 9,250
2351 Maintenance of Equipment 1,000 600 800 800 350 ,
2390 Misc. Contractual Services 14,773 22,000 22,112 19,900 22,000
2391 Memberships & Subscriptions 1,215 1,920 1,920 1,250 2,150
2410 Office Supplies 2,389 5,900 5,900 2,750 5,000
2414 Dublin Forms 10,840 11,850 17,564 10,400 13,700
2420 Operating Supplies 1,512 1,000 1,087 100 1,000
2910 Income Tax Refunds 1,896,192 1,823,350 1,823,350 1,800,000 1,887,200
1,952,107 1,899,620 1,914,133 1,869,650 1,959,450
Capital Outlay
2520 Equipment & Furniture 711 2,000 3,200 3,200 1,500
TOTALS $2,369,737 $2,317,970 $2,333,683 $2,276,750 $2,409,025
-86-
Finance/Taxation
BUDGET SLTMMARY:
• Accounts 2110 and 2120 provide funding for full staffing.
• Account 2349 provides funding for consulting services related to Internet filing for individuals.
• Account 2390 includes funding to utilize a collection agency for collection of delinquent accounts.
Continued in 2006 is funding to subscribe to an internet service to obtain information on residents who
have relocated from Dublin, including new addresses and length of residence in Dublin. This information
allows the City to pursue returns from former residents in a timely manner, and to file claims in small
claims court, potentially increasing income tax receipts. These practices may reduce legal fees associated
with tax collections
• Account 2414 funds post cards with return labels that are sent to filers; most filers retrieve tax forms from
the Dublin website.
• Account 2520 provides funding for a desk chair and files.
• Account 2910 provides funding for income tax refunds. The estimate is based on refunds processed the last
three years. Refunds have been approximately 3.25 % of the total collections.
FinTax -87- 12/12/05
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~e
LTTY (lF flUt3LIN..
4
DEPARTMENT/DIVISIONBUREAU/OFFICE: Department of Development
Office of the Deputy City Manager/
Office of Director of Development
STATEMENT OF FUNCTION:
With citywide reorganization in 2005, the functions formerly included within this department have been
incorporated into Public Service (Engineering and Building Standards), or into Land Use and Long Range
Planning (Planning). These pages are provided for historical purposes only.
• See Public Service, Engineering, Building Standards, and Land Use and Long Range Planning.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Deputy City Manager/Director of Development 0 0
Executive Assistant 0 0
Software Support Analyst 0 0
Clerical Specialist II 0 0
Clerical Specialist I 0 0
TOTAL 0 0
NOTES AND ADJUSTMENTS: All positions from this Department have been reallocated and are reflected
within new functions for the 2006 budget.
Develop -89- 12/ 12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
Department of Development 2004 2005 Revised 2005 2006
Office of Director of Development Actual Budget Bud et Estimate Bud et
101-0310 History
Personal Services
2110 Salaries & Wages $236,146 $0 $0 $0 $0
2111 Overtime Wages 780 0 0 0 0
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 91,701 0 0 0 0
328,627 0 0 0 0
Other Expenses
2201 Conferences/Mileage 2,967 0 0 0 0
2210 Reimbursable Business Expense 546 0 0 0 0
2211 Meeting Expenses 902 0 0 0 0
2320 Communications 39,534 0 0 0 0
2330 Rents & Leases 31,744 0 0 0 0
2349 Other Professional Services 0 0 0 0 0
2351 Maintenance of Equipment 16,158 0 0 0 0
2380 Printing and Reproduction 0 0 0 0 0
2390 Contractual Services 5,000 0 0 0 0
2391 Memberships 8~ Subscriptions 1,279 0 0 0 0
2410 Office Supplies 5,501 0 0 0 0
2420 Operating Supplies 1,441 0 0 0 0
105,072 0 0 0 0
Capital Outlay
2520 Equipment 8~ Office Furniture 23,945 0 0 0 0 `
TOTALS $457,644 $0 $0 $0 $0
,.m
-90-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Office of the Deputy City Manager/
Office of Director of Develo ment
BLTDGET SUMMARY:
• This information is provided for historical purposes only. All 2006 budget items are now shown as
reallocated based on citywide reorganization.
Develop -91- 12/12/05
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CITY QP IIpBLIN_
5
Public Service/ Office of Director of Public Service
STATEMENT OF FUNCTIONS:
Public Service provides essential services to the public through the Building Standards, Engineering, and Streets &
Utilities work groups. These services provide a safe and comfortable City in which to live, work and travel. The
employees strive to support and enforce the intent and spirit of the City's Mission Statement, and to execute the
guidance of the City Manager in awell-planned and highly accountable fashion. The employees take pride in
providing services which are of the highest quality with a focus on customer satisfaction.
OBJECTIVES AND ACTIVITIES:
• To uphold the values identified in the City's core values statement.
• To improve the recruitment and retention of high quality personnel.
• To oversee the day-to-day operations of the function insuring the delivery of high quality service at lowest
possible cost and with full accountability.
• To maintain accredited status through the American Public Works Association.
• To ensure Council's goals are achieved as assigned by the City Manager.
• To ensure employees receive training in accordance with the following priorities:
1. Required safety training
2. Certifications and licenses
3. Professional development
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Deputy City Mgr/ Director of Public Service 1 1
Executive Assistant 1 1
Software Support Analyst 1 1
Intern 1 1
TOTAL 4 4
NOTES AND ADJUSTMENTS:
Service -93- 12/12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
Public Service 2004 2005 Revised 2005 2006
Office of the Director Actual Budget Budget Estimate Budget
101-1310
Personal Services
2110 Salaries & Wages $214,926 $240,004 $240,004 $196,000 $222,975
2111 Overtime Wages 6,814 9,300 9,300 2,500 4,000
2112 Other Wages 15,221 17,000 17,000 12,150 14,000
2120 Employee Benefits 71,536 73,391 73,391 59,600 63,950
308,497 339,695 339,695 270,250 304,925
Other Expenses
2201 Conferences/Mileage 2,827 4,500 4,500 4,500 4,500
2210 Reimbursable Business Expense 1,029 1,750 1,750 100 500
2211 Meeting Expense 0 1,000 1,000 1,000 1,000
2320 Communications 2,614 2,540 18,600 18,600 3,000
2330 Rents/Leases 8,202 11,400 15,839 15,400 11,400
2349 Other Professional Services 44,004 35,500 17,920 13,700 350
2351' Maintenance of Equipment 0 6,400 10,676 10,675 6,100
2380 Printing and Reproduction 1,669 4,000 4,000 1,050 2,000
2390 Misc Contractual Services 0 0 1,920 1,920 0
2391 Memberships & Subscriptions 2,674 2,050 2,050 2,050 1,525
2410 Office Supplies 1,931 2,400 3,013 2,075 2,400
2420 Operating Supplies 0 0 800 800 1,500
64,950 71,540 82,068 71,870 34,275
Capital Outlay
2520 Equipment ~ Furniture 1,323 2,000 8,960 8,000 1,000
TOTALS $374,770 $413,235 $430,723 $350,120 $340,200 u..
-94-
Public Service/ Office of the Director
BUDGET SUMMARY:
• Account 2110 includes $400 per month car allowance for the Director of Public Service.
• Account 2210 provides funding for business meeting expenses and for luncheons with public officials from other
jurisdictions, consultants and contractors.
• Account 2320 includes funding for local and long-distance telephone charges and cellular phones.
• Account 2330 provides funding for lease of a copier.
Service -95- 12/12/05
r
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~a
CITY ElF E}[lIILPd..
Public Service/ Solid Waste Management
STATEMENT OF FUNCTIONS:
The City of Dublin seeks recognition in the field of local government as being environmentally sensitive. To
this end the City will provide a comprehensive solid waste management program. This program will provide
services to Dublin residents with an emphasis on reduction, reuse, recycling, and beautification. This
program will ensure the City's compliance with all solid waste management rules and regulations. All related
services will be provided with the highest quality forces on customer satisfaction.
OBJECTIVES AND ACTIVITIES:
• To deliver the highest quality curbside chipper/leaf pickup service in the central Ohio area.
• To continue to ensure our contracted refuse services are of the highest quality.
• To maintain good customer relations by providing quality service pickup.
• To keep storm systems free of leaf debris.
• To keep the City's rights-of--way free of unsightly and unsafe vegetative debris piles.
• To perform chipper/leaf pickups in an economical efficient manner.
• To seek alternative chipper/leaf disposal capabilities.
• To continue to inform and educate the public on the City's solid waste programs.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Supervisor 1 1
Maintenance Workers 4 4
Seasonal Maintenance Workers
(as needed from Streets & Utilities)
5 $
TOTAL
NOTES AND ADJUSTMENTS:
This budget reflects an allocated amount of staff time utilized for chipper and leaf service performed by
Maintenance Crew Leaders and Maintenance Workers. A Maintenance Supervisor position, formerly
allocated 70% to Solid Waste, is now reflected 100% in this budget. Fifty percent (50%) of a Crew Leader
position and fifty percent (50%) of a Clerical Specialist II position are allocated to Solid Waste Management
and are reflected in this budget with the balance allocated to Streets and Utilities.
SwMgmt -97- 12/12/05
2006 Budget-City of Dublin, Ohio fi
General Fund 2005
Public Service 2004 2005 Revised 2005 2006
Solid Waste Management Actual Budget Budget Estimate Budget
101-1311
Personal Services
2110 Salaries & Wages $214,086 $218,070 ~ $258,070 $258,000 $326,650
2111 Overtime Wages 9,576 5,500 17,500 17,500 5,500 tee=
2112 Other Wages 29,519 30,000 35,000 35,000 30,000
2120 Employee Benefits 104,934 88,170 109,970 109,970 125,375
2140 Uniforms ~ Clothing ~ 5,248 2,800 4,700 ~ 4,700 5,250
363,363 344,540 425,240 425,170 492,775 R_
Other Expenses
2201 Conferences/Mileage 630 1,500 2,125 1,025 2,000
2320 Communications 1,498 3,750 4,950 1,850 2,750
2330 Rents and Leases 6,000 10,000 10,350 6,000 10,000
2349 Other Professional Services 1,414 18,000. 19,800 15,000 18,000
2351 Maintenance of Equipment 4,814 5,000 5,396 5,000 5,000
2370 Advertising 889 10,250 13,250 10,450 8,250
2380 Printing and Reproduction 346 2,500 2,500 0 2,500
2391. Memberships & Subscriptions 235 1,650 1,881 250 1,650
2410 Office Supplies 358 300 300 300 300
2440 Small Tools & Minor Equipment 1,391 4,000 4,000 2,700 4,000 u~
2811 Refuse Collection/Recycling 1,440,831 1,768,000 1,825,024 1,825,000 1,854,675
2813 Promotional Programs 4,460 12,500 11,000 11,000 9,000
1,462,866 1,837,450 1,900,576 1,878,575 1,918,125
Capital Outlay
2520 Equipment 817 0 0 0 0
TOTALS $1,827,046 $2,181,990 $2,325,816 $2,303,745 $2,410,900
-98-
Public Service/ Solid Waste Management
BUDGET SUMMARY:
• Accounts 2110, 2111, 2l 12, and 2120 reflect the Maintenance Workers' proportionate amount of salaries
and benefits to perform Solid Waste Management functions.
• Account 2201 provided funds to attend the Solid Waste Association of North America (SWANA)
Conference.
• Account 2320 provides funding to communicate the City's solid waste management programs.
• Account 2330 provides funding to rent a grinder.
• Account 2349 provides funding for professional services to continue the Greenwise program and a
disposal fee for leaves and chipped material collected from the City's curbside program.
• Account 2351 provides funding to maintain equipment (e.g. leaf machines, chipper machines and truck
boxes).
• Account 2370 funds advertising for programs including Earth Week and textile recycling.
• Account 2380 reflects printing and reproduction costs related to program advertising (account 2370
above.)
• Account 2391 provides funding for waste hauler permits and subscriptions.
• Account 2811 provides funding for the City's refuse/recycling contract with Rumpke, which was bid in
2004 fora 3-year term with two optional renewals.
• Account 2813 provides funding for litter control education programs and for Naturat Resource Assistance
Council (NRAC) "no polluting" curb markers.
SwMgmt -99- 12/ 12/05
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CTTY' OF` DUI~LIN..
Public Service /Fleet Maintenance
STATEMENT OF FUNCTIONS:
The Fleet Maintenance function provides city staff with safe, well-maintained transportation, enabling them to
perform their job tasks with highly maintained vehicles that reflect a positive image on the individual and the
City as a whole. Goals include ensuring all City equipment is serviced in a timely manner, ensuring unsafe
equipment is not in service at any time, expediently turning around down equipment economically, and
preserving the City's fleet with proven preventive maintenance procedure.
OBJECTIVES AND ACTIVITIES:
• Provide the highest vehicle maintenance standards.
• Properly maintain fleet to ensure all City equipment is safe for use.
• Add equipment to fleet as needed to ensure right equipment is available to do the job safely and
economically and deliver the service to our residents at expected levels.
• Implement consistent preventative maintenance procedures to ensure maximum usage of equipment.
• Hold auctions on a regular basis to eliminate older equipment from the fleet.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Supervisor 1 1
Automotive Mechanic I 6 6
TOTAL ~ ~
NOTES AND ADJUSTMENTS:
This budget includes 50% of costs associated with one of the Clerical Specialist II positions reflected in the
Personnel Data for Streets & Utilities in the Street Maintenance and Repair Fund.
Fleet -101- 12/12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
Public Service 2004 2005 Revised 2005 2006 hE
Fleet Maintenance Actual Budget Budget Estimate Budget
101-1321
Personal Services
2110 Salaries & Wages $345,970 $374,800 $374,800 $374,000 $398,350
2111 Overtime Wages 7,145 15,000 15,000 15,000 15,000
2120 Employee Benefits 158,667 148,300 148,300 148,300 168,850
2140 Uniforms & Clothing 2,738 7,950 11,362 10,000 7,950
514,520 546,050 549,462 547,300 590,150
Other Expenses
2201 Conferences/Mileage 3,826 5,800 5,800 2,450 5,750
2320 Communications 1,120 850 1,430 1,350 1,200
2330 Rents 8~ Leases 4,255 1,900 1,900 1,125 2,000
2349 Professional Services 3,815 16,000 19,205 11,825 19,000
2351 Maintenance of Equipment 27,334 32,000 36,414 25,200 32,000
2390 Misc_ Contractual Services 19,823 43,000 43,724 25,000 20,000
2410 Office Supplies 1,802 1,000 1,000 1,000 1,000
2420 Operating Supplies 12,088 11,000 11,000 11,000 12,000
2421 Fuel 686,665 750,000 1,066,254 1,065,000 900,000
2431 Vehicle Maintenance 240,541 239,000 243,178 243,150 245,000
_2440 Small Tools 8~ Minor Equipment 4,722 10,050 10,050 9,500 8,050
1,005,991 1,110,600 1,439,955 1,396,600 1,246,000
Capital Outlay
2520 Equipment and Office Furniture 230 2,000 2,000 1,400 2,000
TOTALS $1,520,741 $1,658,650 $1,991,417 $1,945,300 $1,838,150
-102-
Public Service /Fleet Maintenance
BUDGET SUMMARY:
• Account 2110 and 2120 provide funding for fleet maintenance employees.
• Account 2320 provides funding for pagers and cellular phones.
• Account 2330 provides funding for a copier lease and special tool rental.
• Account 2349 includes funds for the removal of hazardous materials in accordance with federal
guidelines, including used motor oil, oil filters and tires.
• Account 2351 provides funding for various equipment inspections, outside body repairs, and the radio
service contract.
• Account 2390 provides funds for the citywide surplus auction, car washes as needed and for fire
extinguisher inspection.
• Account 2420 includes funding for soaps, wax degreasers, decal materials and welding materials.
• Account 2421 provides funding for fuel and other petroleum products. Approximately 50% of the fuel
is consumed by the Dublin City School District and Washington Township and is reimbursed based on
actual usage.
• Account 2431 provides funding for the repair and maintenance of all City-owned vehicles and
equipment.
• Account 2440 provides funding for hand tools and special tools due to model year changes.
Fleet -103- 12/12/05
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z
CITY OF DUI3LI~i.,
~;n
Public Service /Engineering
STATEMENT OF FUNCTIONS:
Engineering provides services such as design review, pavement management, streetscape design and
construction, operation and maintenance of traffic signals, street lights, warning system, pump stations,
drafting, surveying, civil project inspection, design, operation and maintenance of water distribution, storm and
sanitary sewers, streams, retention and detention basins, oversight of City public improvements and
consultation on proposed projects to various City departments. The City Engineer is charged with enforcing
standards for all work in the public rights-of--way. This function reviews the engineering aspects of all
development projects and provides significant support to Streets and Utilities, Parks and Recreation, and
Facilities Management regarding the maintenance of City infrastructure. The City Engineer is called on to
provide advice and information to City Council and the Planning and Zoning Commission.
OBJECTIVES AND ACTIVITIES:
• To maintain City infrastructure by establishing a maintenance program for sanitary and storm sewers,
manholes, streets, curb and gutters, sidewalks, bikepaths, traffic signals, streams and ponds.
• To oversee timely completion of City sponsored public improvement projects, including streetscape.
• To ensure comprehensive, timely review of engineering drawings and plans for capital improvements,
subdivisions and development related projects.
• To coordinate with other governmental agencies in regard to issues such as pursuing federal and state
grants, sewer, water and other applicable issues.
• To continue the implementation of the comprehensive stormwater maintenance and improvement
program.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Engineering 1 1
Assistant Director, Engineering 5 3
Civil Engineer 5 ~
Engineering Assistant 3 3
Traffic Signal Technician 1 1
Electrical Worker 4 4
Engineering Project Inspector 6 6
ROW/Easement Survey Specialist 1 1
Administrative Assistant 1 1
Clerical Specialist I 1 1
Accounting Technician I 1 1
Landscape Architect 1 1
Clerical Specialist I (part-time) 1 1
Intern 1 1
TOTAL 32 32
NOTES AND ADJUSTMENTS: Two Assistant Directors of Engineering (Utilities & Administration) positions
will be reclassified to Civil Engineer. In 2005, the streetscape Specialist position was reclassified to Landscape
Architect.
Engineer -105- 12/ 12/05
x
2006 Budget-City of Dublin, Ohio
General Fund 2005
Public Service 2004 2005 Revised 2005 2006
Engineering Actual Budget Budget Estimate Bud et
101-1330
Personal Services
2110 Salaries & Wages $1,348,440 $1,642,930 $1,642,930 $1,507,100 $1,692,400
2111 Overtime Wages 45,349 40,000 45,000 45,000 40,000
2112 Other Wages 8,875 16,500 16,500 15,000 16,500 tk
2120 Employee Benefits 534,015 548,200 543,200 520,125 555,800
2140 Uniforms 8~ Clothing 5,726 7,500 7,918 4,425 7,500
1,942,405 2,255,130 2,255,548 2,091,650 2,312,200
Other Expenses
2201 Conferences/Mileage 22,264 21,750 21,750 20,000 20,500 w
2211 Meeting Expenses 693 700 1,400 1,400 700
2320 Communications 0 20,270 .19,570 16,000 25,000
2330 Rents/Leases 0 7,700 7,700 7,700 7,700
2346 Engineering Inspection 139,784 150,000 150,000 125,000 150,000
2348 Plan Review 36,820 40,000 47,926 47,900 40,000
2349 Professional Services 296,380 311,500 568,640 568,640 221,500
2351 Maint. of Equipment 0 1,600 1,600 950 2,000 „
2380 Printing ~ Reproduction 10,292 10,000 10,000 10,000 13,500
2390 Misc. Contractual Services 12,395 0 0 0 0
2391 Memberships 8~ Subscriptions 3,123 3,000 4,000 4,000 5,000
2410 Office Supplies 8,149 11,500 11,361 10,000 11,500
2420 Operating Supplies 2,094 8,500 8,500 6,250 8,500
531,994 .586,520 852,447 817,840 505,900 ,
Capital Outlay
2520 Equipment & Furniture 27,808 19,550 19,550 10,150 12,000
TOTALS $2,502,207 $2,861,200 $3,127,545 $2,919,640 $2,830,100
-106-
Public Service /Engineering
BUDGET SUMMARY:
• Account 2110 includes funding for current and proposed positions as described, and for the City Engineer's
car allowance of $350 per month.
• Account 2211 includes funding for group meetings sponsored by the City. Funding is included for food,
beverages, and associated supplies.
• Account 2346 provides funding for inspection of construction materials by the City of Columbus, contract
geo-technical testing services and contract inspection services.
• Account 2348 provides funding for consultant and specialized plan review.
• Account 2349 provides funding for consulting services, including surveying, the 2006 updates to the travel
demand model, a professional critique of roundabout design, annual ground water monitoring, the National
Pollution Discharge Elimination System (NPDES) permit fee and required public education and outreach,
and traffic calming and signal warrant studies.
• Account 2380 provides funding for printing contract documents and plans related to the City's capital
improvement projects.
• Account 2390 has included funding for maintenance of the City's storm water system in prior years.
However, beginning in 2004, funding is reflected in the capital budget as an annual allocation for storm
sewer maintenance, eliminating the need for this operating budget item.
• Account 2520 includes funding for two mylar cabinets, additional TREO phones for Civil Engineers, and
file cabinets, bookshelves, and plan holders.
Engineer -107- 12/ 12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
Public Service 2004 2005 Revised 2005 2006
Miscellaneous Actual Budget Budget Estimate Budget
101-1339
Personal Services
2110 Salaries/VVages $0 $0 $0 $0 $0
2111 Overtime Wages 0 0 0 0 0
2120 Employee Benefits 0 0 0 0 0
0 0 0 0 0
Other Expenses
2310 Utilities 162,871 172,000 190,648 161,150 153,000
2430 Repair & Maintenance 63,774 122,000 148,329 78,000 90,000
226,645 294,000 338,977 239,150 243,000
Capital Outlay
2520 E uipment & Furniture 93 10,000 10,000 1,500 5,000
TOTALS $226,738 $304,000 $348,977 $240,650 $248,000
-108-
Public Service /Miscellaneous
BUDGET SUMMARY:
• Account 2310 provides funding for electrical service to the City's streetlights and outdoor
early warning siren system.
• Account 2430 provides funding to purchase parts and supplies for the City's streetlights and
outdoor early warning siren system.
• Account 2520 funds equipment for street lighting and the outdoor early warning siren system.
PubServMisc -109- 12/ 12/05
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~y
CITY E7F DUi3t.CN..
Public Service /Building Standards
STATEMENT OF FUNCTIONS:
Building Standards is under the administrative direction of the Director of Building Standards (Certified Building
Official) who reports to the Director of Public Service. The primary responsibility of Building Standards is to ensure
that all new construction, both commercial and residential, complies with all applicable state, local, and national
building codes.
OBJECTIVES AND ACTIVITIES:
• To ensure that all new construction complies with all applicable state, local, and national building codes.
• Perform plan reviews on applications, perform inspections, issue permits and issue certificates of occupancy.
• Provide direction and communicate with the construction applicants and the public.
• Provide timely information regarding levels and types of construction activity within the City to City
• departments, applicants, and the public.
• Provide architectural support to city projects.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Building Standards 1 1
Commercial Plans Examiner 1 1
Building Inspector 4 4
Electrical Inspector 1 1
Electrical Inspector (part-time) 1 1
Residential Plans Examiner 1 1
Administrative Assistant 1 1
Clerical Specialist II 4 4
Senior Building Inspector 1 I
TOTAL 15 15
NOTES AND ADJUSTMENTS
Bldg -111- 12/12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
Public Service 2004 2005 Revised 2005 2006
Building Standards Actual Budget Budget Estimate Budget
101-1340
Personal Services
2110 Salaries & Wages $828,719 $790,967 $790,967 $777,750 $820,600
. 2111 Overtime Wages 4,609 15,000 18,000 18,000 16,500
2112 Other Wages 0 16,000 13,000 0 1,000
2120 Employee Benefits 295,984 269,158 269,158 269,000 274,625
2140 Uniforms & Clothing 1,046 3,500 4,500 2,100 2,500
1,130,358 1,094,625 1,095,625 1,066,850 1,115,225
Other Expenses .
2201 Conferences/Mileage 10,182 .12,500 12,500 11,000 12,500
2211 Meeting Expenses 444 1,000 1,000 1,000 1,000
2320 Communications 0 8,540 8,540 6,500 6,550
2330 Rents/Leases 0 3,200 3,200 3,200 3,200
2347 Building Inspection Service 114,909 150,000 168,214 168,200 187,500
2348 Plan Review 27,180 60,000 66,040 66,040 70,000
2349 Other Professional Services 22 2,500 2,500 1,300 2,500
2351 Maint. of Equipment 0 3,000 3,000 3,000 3,000
2380 Printing & Reproductions 3,907 6,000 6,877 6,000 6,000
2390 Contractual Services 0 1,000 1,000 0 16,000
2391 Memberships & Subscriptions 703 2,000 2,000 1,250 2,000
2410 Office Supplies 4,993 10,500 11,948 10,000 10,500
2420 Operating Supplies 5,857 9,000 8,947 5,700 9,000
2910 Refunds 7,632 7,500 8,500 8,500 7,500
175,829 276,740 304,266 291,690 337,250
Capital Outlay
2520 Equipment & Furniture 4,196 5,000 5,506 3,400 5,000
TOTALS $1,310,383 $1,376,365 $1,405,397 $1,361,940 $1,457,475
-112-
Public Service /Building Standards
BUDGET SUMMARY:
• Account 2140 includes apparel for seven inspectors, including boots, hats and gloves, one long sleeved shirt, and
one short sleeved shirt which are replaced annually; and heavy winter coats, weather-resistant jackets and rain gear,
rubber outer boots and a coverall suit which are replaced as needed.
• Account 2320 funds long distance and mobile phone usage.
• Account 2330 provides for lease of a copier.
• Account 2347 includes funding for plumbing inspection services from the Franklin County Board of Health.
Fees collected directly offset this expense. A higher than normal workload is anticipated due to increased commercial
activity including construction of the hospital.
• Account 2348 funds contract services needed to complement the plan review completed in-house.
• Account 2390 funds outside temporary help if needed.
Bldg -113- 12/12/05
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~x
CITY QF F1C~I3LI~_
6
Land Use and Long Range Planning
STATEMENT OF FUNCTIONS:
Land Use and Long Range Planning was created in 2005 as part of citywide reorganization, and is administered by
the Director of Planning. Land Use and Long Range Planning is responsible for the City's land use, planning, and
zoning functions, including the enforcement of the Zoning Code, and serves as staff to several commissions.
Activities relate to the following functional areas: review of development proposals; preparing/updating the
Community Pian; project analysis; area studies; code enforcement; land use modeling and impact analysis; capital
improvement programming and economic development support; code amendment preparation; and customer
service operations (such as garage sale permits).
OBJECTIVES AND ACTIVITIES:
• To be responsive to citizens on planning issues and facilitating a citizen participation process.
• To plan the orderly, high quality growth of the City by updating the Community Plan.
• To assist economic development activities by providing land use/site design support.
• To assist in the coordination and the implementation of the capital improvement program.
• To manage development proposals through the public hearing process.
• To administer development regulations.
• To be responsive to City Council goals.
• To ensure compliance with all orders of City Council, Planning Commission, Board of Zoning Appeals,
Architectural Review Board, and various special subcommittees, tas1E forces, and other groups.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Land Use & Long
Range Planning 1 1
Assistant Director, Land Use 1 1
Planner II 5 5
Planner I 5 5
Code Enforcement Supervisor 1 1
Code Enforcement Officer 1 1
Architectural Compliance Officer 1 1
Landscape Inspector 2 2
Development Review Specialist 3 3
Administrative Assistant 2 2
Clerical Specialist I 3 3
Clerical Specialist II 1 1
Planner I(part-time) 1 1
Planning Intern 6 6
Landscape Intern 0 1
TOTAL 33 34
NOTES AND ADJUSTMENTS: A Landscape Intern position has been added.
Land Use -115- 12/12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
Land Use and Planning 2004 2005 Revised 2005 2006
Office of the Director Actual Budget Budget Estimate Budget
101-1410
Personal Services
2110 Salaries & Wages $1,140,277 $1,279,473 $1,270,473 $1,230,750 $1,366,050
2111 Overtime Wages 26,411 31,000 40,000 40,000 37,500
2112 Other Wages 104,832 95,500 110,000 110,000 105,100
2120 Employee Benefits 454,379 468,199 453,699 448,600 478,900
2140 Uniforms ~ Clothing 3,257 5,100 5,278 4,700 5,025
1,729,156 1,879,272 1,879,450 1,834,050 1,992,575
Other Expenses
2201 Conferences/Mileage 23,769 27,650 31,880 31,800 31,400
2211 Meeting Expenses 3,107 5,500 5,500 5,500 5,500
2320 Communications 0 20,610 21,610 21,550 22,200
2330 Rents/Leases 0 24,600 24,600 22,700 27,800 4..
2344 Planning Services 37,065 140,000 680,000 680,000 85,000 ;
2349 Other Professional Services 6,815 136,800 58,000 58,000 27,800
2351 Maint. of Equipment 0 15,400 14,400 9,900 15,400
2370 Advertising 0 4,820 4,820 2,000 7,500
2380 Printing and Reproduction 0 10,000 10,000 10,000 60,500
2390 Contractual Services 3,240 15,700 18,160 11,300 9,200
2391 Memberships & Subscriptions 5,713 9,000 11,683 11,025 9,000
2410 Office Supplies 8,526 14,200 15,603 11,600 13,200
2420 Operating Supplies 16,270 15,000 17,062 7,550 16,000
2830 Code Enforcement Activities 16,177 20,400 10,638 7,550 10,400
2910 Refunds 2,370 11,000 11,000 11,000 11,000
123,052 470,680 934,956 901,475 351,900
Capital Outlay
2520 Equipment & Furniture 32,617 20,000 20,503 12,200 0
TOTALS $1,884,825 $2,369,952 $2,834,909 $2,747,725 $2,344,475
-116-
Land Use and Long Range Planning
BUDGET SUMMARY:
• Account 2110 and 2120 provide full-year funding for the current positions reflected under Personnel Data.
• Account 2111 provides funding for overtime for existing personnel.
• Account 2112 provides wages for interns, including a new landscape intern position.
• Account 2201 includes funding for users of each of three applications (Code Enforcement, Building Permits, and
Planning and Zoning) to participate in the HTE Users Group conference, and for attendance at the American
Planning Association conference.
• Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food,
beverages, and associated supplies.
• Account 2344 provides funding for Central Ohio Innovation Center consulting services and to revise various
elements of the zoning code.
• Account 2349 includes consulting and other services.
• Account 2380 includes funding for printing of the updated Community Plan.
• Account 2390 provides funding for temporary clerical services as needed.
• Account 2391 funds various memberships and subscriptions.
• Account 2420 includes funding for photography and presentation materials.
• Account 2830 provides funding to resolve code enforcement problems.
Land Use -117- 12/12/05
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CITY E)F QU~3LI~1..
7
Parks and Recreation! Parks and Open Space
STATEMENT OF FUNCTIONS:
The City of Dublin takes pride in providing its residents and visitors the highest quality public parks to pursue
their active and passive outdoor needs. Parks strives to be both environmentally and economically sound in its
management of public areas including parks, gateways and rights-of--way. By staff establishing and adhering to
the highest standards, each user will be assured the proper environment for their enjoyment.
OBJECTIVES AND ACTIVITIES:
• To provide residents and visitors with the highest quality of public lands that are aesthetically pleasing
and functionally sound.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Parks and Open Space 1 1
City Horticulturist 1 1
City Forester 1 1
Landscape Architect 1 1
Maintenance Supervisor 1 1
Maintenance Crew Leader ~ ~
Maintenance Worker 20 20
Horticulturist Assistant 5 5
Forester Assistant 4 4
Clerical Specialist II 1 1
Administrative Assistant 1 1
Nature Education Coordinator 1 1
Seasonal Maintenance Worker 40 41
Seasonal Clerical I 1 1
Interns 1 1
TOTAL 86 87
NOTES AND ADJUSTMENTS: One Seasonal Maintenance Worker has been added.
Parks -119- 12/12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
Parks and Recreation 2004 2005 Revised 2005 2006
Parks Actual Budget Budget Estimate Budget
101-1620
Personal Services
2110 Salaries and Wages $1,834,492 $2,000,021 $2,000,021 $1,940,000 $2,105,900
2111 Overtime Wages 101,240 125,000 125,000 105,000 100,000
2112 Other Wages 483,435 557,520 557,520 475,450 545,300
2120 Employee Benefits 923,680 846,580 846,580 ,846,000 894,650
2140 Uniforms & Clothing ~ 68,073 105,200 120,126 95,000 106,500
3,410,920 3,634,321 3,649,247 3,461,450 3,752,350
Other Expenses
2201 Conferences/Mileage 27,817 42,750 42,855 26,000 42,725
2310 Utilities 127,609 134,000 141,130 139,000 137,000
2320 Communications 18,147 17,150 21,000 18,800 12,850
2330 Rents and Leases 8,741 8,350. 11,062 8,700 11,850
2351 Maintenance of Equipment 70 2,400 2,400 2,400 800
2390 Misc. Contractual Services 753,536 808,320 855,648 700,950 878,750
2391 Memberships and Subscriptions 5,140 5,350 5,350 5,200 5,600
2410 Office Supplies 6,745 9,000 12,000 7,650 9,450
2420 Operating Supplies 89,158 66,550 86,025 66,000 67,650
2421 Reforestation 51,428 0 119,581 75,000 0
2428 Special Event Supplies 4,938 7,500 7,800 6,900 7,875
2432 Parks Maintenance 164,569 200,000 231,447 230,000 210,000
2433 Equipment Maintenance 29,672 50,050 53,601 48,500 98,525
2440 Small Tools & Minor Equipment 19,753 22,720 23,370 19,700 23,350
2812 Special Programs 2,492 9,970 9,970 8,500 5,475
1,309,815 1,384,110 1,623,239 1,363,300 1,511,900
Capital Outlay
2510 Land Improvements 231,943 178,900 243,672 200,000 187,900 "
2520 Equipment 89,706 91,750 113,787 105,000 94,125
321,649 270,650 357,459 305,000 282,025
TOTALS $5,042,384 $5,289,081 $5,629,945 $5,129,750 $5,546,275
-120-
Parks and Recreation/ Parks
BUDGET SUMMARY:
• Accounts 2110 and 2120 include funding for staffing as listed. A car allowance of $300 per month for the
Director of Parks is included.
• Account 2112 and 2120 funds seasonal labor as listed.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for services
provided in the City's parks.
• Account 2320 provides funding for pay phones in the parks, celiular phones, and local and long-distance
telephone charges.
• Account 2330 provides funding for copier leases and miscellaneous equipment rental.
• Account 2390 provides funding for contractual services for arborist work, rights-of--way maintenance,
mulching, plant replacement and addition for "groomed" rights-of--way and other miscellaneous areas.
Added in 2006 is funding for the Parks and Recreation Master Plan.
• Account 2420 provides funding for consumable supplies used to maintain City grounds.
• Account 2432 provides funding for all soil amendments, sod and grass seed, mulch, fertilizer and
chemicals.
• Account 2433 provides funding for equipment maintenance and parks maintenance equipment, including
work associated with Ballantrae water play area, pond aerators, and irrigation systems.
• Account 2510 includes funding for tree replacement for various subdivisions, plant materials, bike path
mitigation, and Donegal Cliffs Park fence replacement.
• Account 2520 includes funding for spare pump/motors for Ballantrae Water Park and the Glick-Muirfield
water feature, a infield groomer, turf blankets, zero turn aerator, resistograph, root trencher and other
equipment.
• Account 2812 provides funding for Civic Beautification Awards Program and Arbor Day celebration,
Nature Education, and Green Team plantings.
Parks -121- 12/12/05
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~a.
CITY OF QUiiLliv_
8
Economic Development
STATEMENT OF FUNCTION:
This function is administered by the Deputy City Manager/Director of Economic Development who reports
directly to the City Manager. The function is responsible for the implementation of the City's economic
development program and strategy. The Director is responsible for the development and implementation of
local business attraction, retention, and expansion programs; coordination of activities with various private and
public organizations involved in local and regional economic development; the integration of local economic
" development objectives with broader community planning policies and goals; development and maintenance
of an economic development data base; provide project management to expedite permit coordination and plan
review for targeted commercial development projects; serve as the City's housing officer, implement business
development activities; maintain involvement with community organizations; administer City's incentive
programs; and serve as a local business ombudsman to assist with development issues and help ensure quality
development within the City.
OBJECTIVES AND ACTIVITIES:
• To provide an ongoing business retention and expansion program.
• To ensure timely permitting of private improvements and facilitate project completion.
• To build local partnerships.
• To provide direction and cultivate positive community image.
• To research, develop, and implement new methods and procedures to strengthen and improve
relations with the development community.
• To continue to implement the goals and objectives identified in the Community Plan and the
Economic Development Strategy.
• To assist the City Manager with special projects.
• To promote the orderly high quality growth of the City.
• To interact with other government agencies.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Deputy City Mgr/Director- Economic Development 1 1
Administrative Assistant 1 1
Economic Development Specialist 1 1
TOTAL 3 3
NOTES AND ADJUSTMENTS:
EcoDev -123- 12/12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
Economic Development 2004 2005 Revised 2005 2006
Office of the Director Actual Budget Budget Estimate Budget
101-1710
Personal Services
2110 Salaries & Wages $172,480 $205,180 $205,180 $201,340 $141,100
2112 Other Wages 0 2,350 2,350 20 2,500
2120 Employee Benefits 65,388 66,120 66,120 65,900 55,400
237,868 273,650 273,650 267,260 199,000
Other Expenses
2201 Conferences/Mileage 4,026 5,250 5,250 200 4,500
2210 Reimbursable Business Expense 956 3,000 3,000 1,500 3,000
2211 Meeting Expenses 2,201 5,000 11,600 11,600 7,000
2320 Communications 1,342 1,250 5,559 5,380 1,800 ,
2349 Professional Services 0 180,000 190,500 128,000 185,000
2380 Printing and Reproduction 6,776 28,000 29,210 5,000 10,000
2391 Memberships & Subscriptions 2,447 4,450 4,450 4,450 11,175
2410 Office Supplies 753 1,200 1,500 950 1,200
2822 Economic Development Program 72,407 399,740 409,974 405,000 547,000
2825 Economic Development Incentive 1,059,446 1,231,000 1,279,200 1,240,000 2,066,550
1,150,354 1,858,890 1,940,243 1,802,080 2,837,225
Capital Outlay
2520 Equipment & Office Furniture 249 5,000 5,000 5,000 1,500
TOTALS $1,388,471 $2,137,540 $2,218,893 $2,074,340 $3,037,725
-124-
Economic Development
BUDGET SUMMARY:
• Account 2210 includes funds for business meeting expenses for luncheons with developers, business
leaders, prospective industries, etc.
• Account 2211 provides funding for group meetings sponsored by the City, including the 2006
Economic Forecast Breakfast.
• Account 2349 includes funding for consultation related to implementation of the wireless and fiber
expansion, for assessment of the Dublin economy, and to explore extension of electric and gas
aggregation to small businesses.
• Account 2380 funds the economic development and wireless/fiber presentation materials.
• Account 2822 includes funds to support economic development programs including regional
advertising, business attraction, retention and expansion program, regional and joint partnerships, and
CEO outreach event. Continuing in 2006 is Dublin's contribution to the regional "Columbus
America" effort, a collaboration of Chambers of Commerce in the Central Ohio area spearheaded by
the Columbus Chamber of Commerce. This contribution of $16,000 represents the fourth year of a
five-year program to promote the region; the City's involvement with this regional effort will expand
in 2006 to include participation in state and local forums and trade shows, and education and study
groups. This account also includes expenses associated with relocation, maintenance, and right-of-
way acquisition for Dublink and OarNET connectivity.
• Account 2825 reflects economic development incentives that are part of this program.
Ecodev -125- 12/12/05
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M.~
crr~• oF~ r~Ur~i.~~..
9
Administrative Services /Office of the Director
STATEMENT OF FUNCTIONS:
Administrative Services, created in 2005, provides direction and oversight to Court Services, Information
Technology, Facilities Management and Volunteer Services.
OBJECTIVES AND ACTIVITIES:
• To provide leadership and direction to the staff within Information Technology, Volunteer
Services, Court Services and Facilities Management.
• To ensure the City's goals and objectives are reached in each of the functional areas in an
efficient, effective and responsive manner.
• To provide appropriate learning and development opportunities to employees and employee
teams.
• To provide citywide special project support as needed.
• To provide support to the Community Services Advisory Commission.
• To provide a comprehensive, citywide Volunteer Program, to allow citizens an opportunity for
meaningful service within their community.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Administrative Services 1 1
Volunteer Administrator 1 1
Executive Assistant 1 1
Administrative Assistant 1 1
Intern 1 1
Seasonal Clerical I ? ~
TOTAL ~ 5
NOTES AND ADJUSTMENTS: The two seasonal Clerical I positions are being deleted.
AdminServ -127- 12/12/05
2006 Budget, City of Dublin
General Fund 2005
Administrative Services 2004 2005 Revised 2005 2006
Office of the Director Actual Budget Budget Estimate Budget
101-1910
.
Personal Services
2110 Salaries & Wages $0 $238,287 $250,287 $250,000 $251,150
2111 Overtime Wages 0 1,700 4,000 4,000 3,000
2112 Other Wages 0 10,500 7,200 5,500 6,725
2120 Employee Benefits 0 64,776 69,776 69,000 67,150
2140 Uniforms & Clothing 0 0 0 0 200
0 315,263 331,263 328,500 328,225
Other Expenses
2201 Conferences/Mileage 0 5,000 5,000 4,000 5,500
2211 Meeting Expense 0 1,200 1,200 1,000 1,250
2320 Communications 0 1,800 2,500 2,500 3,825
2330 Rents/Leases 0 0 0 0 1,000
2349 Other Professional Services 0 5,000 5,000 4,500 5,000
2380 Printing & Reproductions 0 11,000 10,300 6,000 11,550
2390 Misc. Contractual Services 0 1,000 1,000 1,000 0
2391 Memberships & Subscriptions 0 3,000 3,000 3,000 2,500
2410 Office Supplies 0 2,500 2,500 2,500 2,500
2420 Operating Supplies 0 0 0 0 2,500
2812 Special Projects 0 21,000 16,000 15,900 17,500
0 51,500 46,500 40,400 53,125
Capital Outlay
2520 Equipment 8 Office Furniture 0 0 0 0 0
TOTALS $0 $366,763 $377,763 $368,900 $381,350
-128-
Administrative Services /Office of the Director
BUDGET SUMMARY:
• Account 2110 reflects funding for staffing as outlined under "Personnel Data."
• Account 2111 provides funding for overtime to staff Community Services Advisory Commission
(CSAC) meetings, volunteer activities and special events.
• Account 2 t 12 provides funding for one Intern position and deletes the two seasonal positions
previously budgeted.
• Account 2140 provides funding for staff shirts for volunteer and special events
• Account 2211 provides funding for special event supplies and community service site meetings.
• Account 2320 is for cellular phones/accessories/replacement for all staff, long distance telephone
charges, express mail and courier services.
• Account 2380 provides funding for printing including recruiting fliers, training manuals, a poster
campaign, name badges, volunteer brochure, signage, etc.
• Account 2420 is added for volunteer shirts and safety vests as well as miscellaneous operating
supplies.
• Account 2812 provides funding for volunteer and citizen activities including programming for
National Volunteer Week, a Youth in Government program for Dublin teens, neighborhood relations
activities, support of Green Team and Earth Week events, receptions, hospitality services for
volunteers at special events and specialty news ads.
AdminServ -129- 12/12/05
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ciT~~ €~u~~~~_
Administrative Services /Information Technology
STATEMENT OF FUNCTIONS:
The administration of the City's information technology is the responsibility of the Director of Information
Technology (IT). This involves planning, maintaining, developing, overseeing and managing the City's local
area and wide area networks, the IBM iSeries (AS/400) Systems, all personal computers, the citywide
telephone system, and any other technology related issue. IT must also enhance and promote the utilization of
technology so that city operations realize the benefits of using technology as a tool. The goal of Information
Technology is to improve productivity, improve decision-making, increase staff and citizen safety, and to
enhance services to the entire Dublin community. This function continues to grow with the expectation that
the functional responsibilities will continue to expand as a result of continued employment growth and the
rapidly changing world of technology.
OBJECTIVES AND ACTIVITIES:
• To provide improved and reliable information systems service.
• To coordinate and assist in the assessment of the City's technology needs.
• To implement citywide integrated technology solutions.
• To employ current technology that is appropriately beneficial to the City.
• To provide technology solutions that meet overall City objectives.
• To improve staff productivity, improve decision-making, increase staff and citizen safety, and to
enhance services to the entire Dublin community through the proper use of technology.
• To continue the implementation of the City's Information Technology strategic plan.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Information Technology 1 1
Information Technology Project Leader 2 3
Network Operations Manager 1 1
Network Administrator 1 1
Information Technology Analyst 2 2
Geographic Information Systems Coordinator 1 1
Software Support Analyst 1 0
Administrative Assistant 1 1
GIS Analyst 2 2
Intern (GIS and PC Analyst) 1_ 1
TOTAL 13 13
NOTES AND ADJUSTMENTS: The Software Support Analyst position will be replaced by another
Information Technology Project Leader position.
InfoTec -131- 12/12/05
2006 Budget-City of Dublin
General Fund 2005
Administrative Services 2004 2005 Revised 2005 2006
Information Technology Actual Budget Budget Estimate Budget
101-1920
Personal Services
2110 Salaries & Wages $641,711 $723,746 $723,746 $700,000 $758,025
2111 Overtime Wages 15,020 12,000 20,000 20,000 18,000
2112 Other Wages 7,521 20,000 12,000 4,100 10,000
2120 Employee Benefits 220,317 221,872 221,872 220,000 237,825
884,569 977,618 977,618 944,100 1,023,850
Other Expenses
2201 Conferences/Mileage 43,117 62,500 71,910 67,000 62,500
2320 Communications 169,203 197,500 213,289 180,000 231,900
2349 Other Professional Services 161,478 226,000 300,387 240,000 228,125
2351 Maintenance of Equipment 574,423 555,350 583,644 583,600 591,650
2391 Memberships & Subscriptions 683 5,100 5,300 5,300 5,500
2410 Office Supplies 7,103 10,000 10,500 10,000 10,500
2420 Operating Supplies 4,922 14,550 14,850 12,000 14,850
960,929 1,071,000 1,199,880 1,097,900 1,144,225
Capita! Outlay
2520 Equipment & Office Furniture 7,472 2,000 2,000 2,000 2,000
TOTALS $1,852,970 $2,050,618 $2,179,498 $2,044,000 $2,170,075
-132- .u
Administrative Services /Information Technology
BUDGET SUMMARY:
• Account 2110 includes $250 per month car allowance for Director of Information Technology (IT).
• Account 2320 includes funds for local and long-distance telephone charges, communication fees for
the Internet, cellular phones, monthly citywide fees for telephone service, and mobile computing fees
for Police and Building Standards, Code Enforcement, Engineering, and Streets & Utilities.
• Account 2349 provides for computer consulting services for the implementation of new applications;
to enhance present application usage; and for special projects when specific expertise is desired and/or
to augment the staffing.assignments due to workload.
• Account 2351 provides funding for hardware and software maintenance fees.
• Account 2520 provides funding for office storage and office chairs.
InfoTec -133- 12/ 12/05
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CITY nF E?C?LLI~J_
Administrative Services /Court Services
STATEMENT OF FUNCTIONS:
Court Services serves as the j udicial branch of the City. Court Services is responsible for monitoring all court
operations including the collection of fines, preparing the court docket, and for processing all criminal and
traffic citations. As a sentencing alternative, Adult Probation, Adult and Juvenile Diversion, and Provided No
Conviction programs are offered. Court Services is also responsible for implementing and operating the City's
Records Management Program, which includes both on and off-site central storage, microfilming and optical
imaging.
OBJECTIVES AND ACTIVITIES:
• To enforce court orders.
• To maintain high levels of accuracy on all court records.
• To effectively administer the adult probation, adult and juvenile diversion, and the provided no
convictions programs.
• To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases and in
processing court documents.
• To effectively monitor all sentencing alternatives cases for compliance with court orders.
• To maintain harmonious relations between the Mayor, the prosecutors, the Police and the court staff
in order to better serve the public.
• To maintain secure.and orderly courtroom operations.
• To provide information and outreach about the criminal justice system to the public.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Court Administrator (2) 1 1
Probation Officer 1 1
Diversion Officer 1 1
Court Clerk 2 2
Records Management Technician (1) 1 1
Administrative Assistant (3) 1 1
7 ~
TOTAL
NOTES AND ADJUSTMENTS:
A portion of the salaries for the Mayor and Vice-Mayor is allocated to the Court Services budget. Court
Services also performs the additional duties of Records Management to comply with conditions set forth in
the Ohio Revised Code. Salaries, wages and benefits have been allocated to Court Services and Records
Management for each position as follows: (1) allocates one hundred percent (100%) to Records Management,
(2) allocates fifty percent (50%) to Court Services and fifty percent (50%) to Records Management and (3)
allocates seventy-five percent (75%) to Court Services andtwenty-five percent (25%) to Records Management.
AdmCourt - 135- 12/12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
Administrative Services 2004 2005 Revised 2005 2006
Court Services Actual Budget Budget Estimate Budget
101-1930
Personal Services
2110 Salaries 8~ Wages $259,128 $270,870 $266,420 $266,400 $277,200
2111 Overtime Wages 3,042 2,000 4,400 4,400 3,600
2120 Employee Benefits 117,145 102,950 105,000 105,000 104,500
379,315 375,820 375,820 375,800 385,300
Other Expenses
2201 Conferences/Mileage 7,534 7,500 7,500 7,500 7,500
2320 Communications 978 1,200 2,700 2,700 5,300
2330 Rents/Leases 2,760 3,200 3,430 3,000 2,750
2345 Legal Services {Prosecutor) 31,507 2,000 2,093 1,900 2,125
2349 Professional Services 61,653 61,500 66,870 66,000 64,500
2351 Main#enance of Equipment 906 900 979 900 900
2390 Misc. Contractual Services 8;698 11,000 10,253 6,650 12,300
2391 Memberships & Subscriptions 799 950 950 950 900
2410 Office Supplies 23,094 21,000 22,799 19,000 4,500
2420 Operating Supplies 0 0 0 0 12,900
2820 Probation Supplies 282 500 500 0 500
2910 Refunds 0 100 100 10 100
138,211 109,850 118,174 108,610 114,275
Capital Outlay
2520 Equipment & Office Furniture 8,706 2,000 2,000 2,000 3,050
frel.
TOTALS $526,232 $487,670 $495,994 $486,410 $502,625
-136-
Administrative Services /Court Services
BUDGET SUMMARY:
• Account 2l 10 and 2120 budgets for the allocations identified under Notes and Adjustments.
• Account 2201 includes training funds allocated to all court staff except the Records Management
Technician position. This account also includes funds for Mayor and Vice Mayor required Court
training.
• Account 2345 provides funding for services provided by the Delaware County Prosecutor's office
and the Franklin County Public Defenders office.
• Account 2349 includes funds for prisoner boarding and medical services at the Franklin County Jail,
the City's share of the Franklin County Municipal Court's operational costs, interpreter's fees, and
fees for use of a magistrate, as needed.
• Account 2390 consists mostly of credit card payment processing fees; the use of credit cards has
increased signiftcantly. Also included are witness fees, checking account fees, and yearly microfiche
project for docket.
• Account 2410 has been decreased and specialized court supplies like court pockets, citations, and
payment envelopes handed out by Police Officers have been moved to account 2420, operating
supplies.
• Account 2420 was established to better show supplies for specific purposes like probation court
pockets, citations, and criminal complaint forms.
• Account 2820 includes costs for participants' workbooks for education program. Participants will
reimburse the City for the cost of workbooks and for urine test kits and related supplies.
• Account 2520 includes money to replace tables used for training and meetings, and to upgrade the
audiovisual system with a DVD player.
AdmCourt -137 - 12!12105
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Cifi~` E)F DU~LI;w_
Administrative Services /Records Management
STATEMENT OF FUNCTIONS:
Records Management was created to eliminate the unnecessary storage of obsolete records and to establish
efficient methods for storage and retrieval of documents. As part of Records Management , a central storage
facility was created to reduce the amount of "prime" office space being utilized by inactive records. Operated by
Court Services, the central storage facility allows for inactive records to be monitored for destruction in
accordance with the procedures established in the Ohio Revised Code. Records Management also supervises the
microfilming of permanent records as well as optical imaging City documents for multiple user access.
OBJECTIVES AND ACTIVITIES:
Records Management
• To continue to develop Records Management to provide consistency in maintaining the City's records.
• To continue to microfilm permanent City documents for historical purposes.
• To effectively administer a central storage facility for inactive City records.
• To assist all city functions in implementing and maintaining their records in accordance with Record
Management.
• To continue the implementation of an integrated citywide optical imaging program.
NOTES AND ADJUSTMENTS:
Court Services administers Records Management for the City. The following reflects the estimated percentage of
services allocated for both Court Services and Records Management for each position: the Records Management
Technician allocates 100% of their time to Records Management, the Director of Court Services allocates 50% of
their time to Records Management, and the Administrative Secretary allocates 25% of their time to Records
Management.
Records Mgmt -139- 12/12105
2006 Budget-City of Dublin, Ohio
General Fund 2005
Administrative Services 2004 2005 Revised 2005 2006
Records Management Actual Budget Budget Estimate Budget
101-1931
Personal Services
2110 Salaries 8~ Wages $83,001 $88,250 $88,250 $82,900 $85,400
2111 Overtime Wages 0 500 500 100 0
2120 Employee Benefits 36,999 34,750 34,750 29,800 32,550
120,000 123,500 123,500 112,800 117,950
Other Expenses
2201 Conferences/Mileage 0 4,000 4,000 0 500
2349 Professional Services 18,900 30,000 40,405 40,400 75,000
2351 Maintenance of Equipment 128 3,600 3,600 3,400 3,600
2390 Misc. Contractual Services 6,070 8,300 10,057 10,050 8,300
2391 Memberships & Subscriptions 340 500 500 350 500
2410 Office Supplies 1,086 1,500 1,990 1,990 2,450
26,524 47,900 60,552 56,190 90,350
Capital Outlay
2520 Equipment & Office Furniture 5,342 0 0 0 500
TOTALS $151,866 $171,400 $184,052 $168,990 $208,800
-140-
Administrative Services /Records Management
BUDGET SUMMARY:
101-1931
• Account 2110 and 2120 includes funding for the percentage of time allocated to Records Management by the
Court Services staff.
• Account 2349 includes funds for the purpose of microfilming hard copy documents. It also includes funds for
the purpose of the document imaging of hard copy documents as needed. This account shows a significant
increase due to the expansion of the document imaging project.
• Account 2351 includes funds for maintenance contracts for copiers, microfilming equipment, and imaging
equipment.
• Account 2390 includes funds for off-site records storage and retrieval of all computer back-up tapes,
microfilmed originals and historical paper documents, and on-site records destruction.
Records Mgmt -141- 12/ 12/05
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~r
CiTI~` Q~ F~L~LLi;~..
Administrative Services /Facilities Management
STATEMENT OF FUNCTIONS:
Facilities Management protects the City's investment in public buildings and strives to insure that both the
appearance and functions are preserved. This is accomplished by adherence to proper preventive maintenance
rograms.
OBJECTIVES AND ACTIVITIES:
• To protect the City's substantial investments in its facilities by adhering to the strictest preventive
maintenance standards and to anticipate and react to our customer needs.
• To provide centralized facilities cleaning, maintenance, preventative maintenance, repair and
improvement services to all work units throughout the City.
• To ensure that City of Dublin residents and employees have clean, safe and well maintained buildings,
park structures and pool facilities in which to work and play.
• To provide set-up and breakdown of leased meeting space in the Dublin Community Recreation Center
and set-up and breakdown of all other City-wide meeting spaces.
• To provide City-wide space needs evaluation, planning and design.
• To provide oversight for facility construction and renovation.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Director of Facilities 0 1
Maintenance Supervisor 1 1
Crew Leader 3 3
Maintenance Worker 6 6
Custodians 6 5
Clerical Specialist II 1 1
Seasonal Maintenance Worker 10 10
TOTAL 27 27
NOTES AND ADJUSTMENTS: Included is a Facilities Director for Facilities and Recreation Center
Facilities to provide leadership and management of maintenance projects, budget and staff.
There is also a reduction of one full-time custodian.
Facilities -143- 12/ 12/05
2006 Budget-City of Dublin, Ohio
General Fund 2005
Administrative Services 2004 2005 Revised 2005 2006
Facilities Actual Budget Budget Estimate Budget
101-1940
Personal Services
2110 Salaries & Wages $556,756 $692,449 $667,449 $637,500 $769,250
2111 Overtime Wages 36,017 23,000 48,000 ~ 48,000 34,000
2112 Other Wages 71,049 130,800 130,800 106,300 128,800
2120 Employee Benefits 282,927 303,150 303,150 286,450 347,100
2140 Uniforms & Clothing 8,480 33,800 40,977 18,600 21,475
955,229 1,183,199 1,190,376 1,096,850 1,300,625
Other Expenses
2201 Conferences/Mileage 4,239 6,750 6,750 6,750 8,500
2211 Meeting Expense 0 0 0 0 150
2310 Utilities 292,967 330,000 363,015 363,000 452,525
2320 Communications 55,055 10,050 11,234 6,600 11.,450
2330 Rents & Leases 24,177 4,700 4,700 4,250 4,700
2350 Maint. of Equipment & Facilities 102,265 123,950 133,593 130,000 121,500
2390 Misc. Contractual Services 155,469 222,150 221,529 200,000 211,050
2391 Memberships & Subscriptions 141 200 255 255 1,500
2410 Office Supplies 2,713 4,900 6,386 5,000 4,900
2420 Operating Supplies 128,608 127,300 149,441 148,000 133,675
2440 Small Tools & Minor Equipmenl 2,750 5,800 6,085 5,100 5,300
768,384 835,800 902,988 868,955 955,250
Capital Outlay
2520 Equipment 7,209 11,400 11,400 9,000 1,200
2530 Building/Renovation 145,837 12,000 36,463 36,000 13,150 ,
153,046 23,400 47,863 45,000 14,350
TOTALS $1,876,659 $2,042,399 $2,141,227 $2,010,805 $2,270,225
-144-
Administrative Services /Facilities Management
BUDGET SUMMARY:
• Accounts 2110 provides funding for the addition of a Facilities Director.
• Account 2111 provides funding for overtime wages to provide staff coverage for maintenance
projects, emergency call-ins and special events.
• Account 2112 provides funding based on four returning and six new seasonal workers.
• Account 2201 provides funding for the addition of a Facilities Director.
• Account 2211 is added to provide for meeting expenses for training and special events.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for City
facilities with the exception of the Community Recreation Center. Funding is increased in anticipation
of the expected rise in natural gas costs.
• Account 2320 provides funding for cellular phones and pagers, all long distance phone charges,
postage for the Service Center mail meter, and funds for express mail and courier services.
• Account 2330 provides funding for the Service Center postage meter and miscellaneous rental
equipment.
• Account 2350 includes funding for ongoing general maintenance of City-owned facilities and is
decreased due to demolition of two City-owned properties on Post Road.
• Account 2390 includes funding for preventive maintenance contracts for systems and services
throughout City-owned facilities and cleaning services for carpet, resilient flooring and upholstery.
• Account 2391 provides additional funds for membership in related professional organizations as well
as funds for the Facilities Director.
• Account 2410 provides funding for office supplies, postage meter supplies and toner for fax machine
and printers.
• Account 2420 includes funding for custodial and maintenance supplies.
• Account 2440 includes hand tools, ladders, and vacuum sweepers.
• Account 2520 provides funding for one radio, charger and batteries.
• Account 2530 provides funding for speciftc facility renovation/repairs projects, including the Dublin
Road barn (Karrer property) repairs.
Facilities -145- 12/12/05
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~F:
(,ITY f~F E}UIi LIA!..
10
Public Service /Streets and Utilities
STATEMENT OF FUNCTIONS:
Streets and Utilities is the direct responsibility of the Director of Streets & Utilities, who reports to the Director
of Public Service. The Street Maintenance program involves the maintenance, repair and improvement of all
City streets, including the state highways. Snow plowing and street salting are charged to this program.
Programs include mosquito control and guardrail repair/replacement and support to special events. In 2005,
the street and traffic sign fabrication and pavement marking operation became the responsibility of
Engineering.
OBJECTIVES AND ACTIVITIES:
• Actively pursue cost comparisons between in-house staff and outsourcing.
• Provide well-maintained streets and rights-of--way ensuring safe travel and enhancing the beauty of our
City.
• Clean all city streets once a month to enhance the neighborhoods and construction areas.
• Plan, coordinate, and execute all special events activities in a professional, and economical manner.
• Continued development of a comprehensive inspection procedure for catch basins, manholes,
guardrails, vegetation control, trash, signage, pavement conditions and traffic markings.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Streets and Utilities 1 1
Assistant Director of Streets & Utilities 1 1
Maintenance Crew Leader 4 4
Maintenance Worker 16 16
Seasonal Maintenance Worker 11 11
Administrative Assistant 1 1
Clerical Specialist II 2 2
Clerical Specialist I(part-time) 1 1
TOTAL 37 37
NOTES AND ADJUSTMENTS: One Maintenance Supervisor position is allocated 20% to this budget,
30% to the Water Fund and 50% to the Sewer Fund and is reflected in the Personnel Data in the Sewer Fund.
One Clerical Specialist II is allocated 50% to the Street Fund and 50% to the Vehicle Maintenance budget.
One Clerical Specialist II and one Crew Leader are allocated 50% to Solid Waste Management.
StreetMt -147- 12/ 12/05
2006 Budget-City of Dublin, Ohio
Street Maint. & Repair Fund 2005
Public Service 2004 2005 Revised 2005 2006
Streets & Utilities Actual Bud et Bud et Estimate Budget
210-1320
Personal Services
2110 Salaries & Wages $1,253,053 $1,155,900 $1,115,900 $1,090,000 $1,069,000
2111 Overtime Wages 77,384 121,000 109,000 64,600 115,600
2112 Other Wages 82,837 200,000 195,000 112,000 191,000
2120 Employee Benefits 588,817 495,970 474,170 457,000 474,800
2140 Uniforms & Clothing 37,740 42,400 51 603 33 200 40 250
2,039,831 2,015,270 1,945,673 1,756,800 1,890,650
Other Expenses
2201 Conferences/Mileage 17,911 26,750 29,530 21,500 26,500
2302 Repair Services 18,631 45,000 45,940 36,250 47,250
2320 Communications 9,675 7,770 18,115 18,000 8,800
2330 Rents & Leases 22,477 30,400 29,447 28,200 40,900
2349 Other Professional Services 108,074 40,000 40,140 40,050 50,000
2351 Maintenance of Equipment 8,241 20,370 22,770 9,250 20,375
2391 Memberships & Subscriptions 1,135 1,720 1,970 1,500 1,725
2410 Office Supplies 7,646 6,000 7,444 6,050 6,000
2420 Operating Supplies 75,164 181,250 231,945 130,875 181,250
2422 Street Salt 191,573 325,000 665,000 500,000 355,200
2428 Special Events 30,213 28,000 28,500 25,000 24,000
2440 Small Tools & Minor Equipment 15,541 23,000 23,000 15,000 23,000
2441 Signs 111,587 0 0 0 0
617,868 735,260 1,143,801 831,675 785,000
Capital Outlay
2520 Equipment & Furniture 197 8,000 8 000 2 000 8 000
TOTALS $2,657,896 $2,758,530 $3,097,474 $2,590,475 $2,683,650
-148-
Public Service I Streets and Utilities
BUDGET SUMMARY:
• Accounts 2110, 2112, and 2120 provide funding for the positions reflected in the Personnel Data,
including allocations highlighted under Notes and Adjustments.
• Account 2110 includes $400 per month car allowance for the Director of Streets and Utilities
• Account 2201 includes funding for training as required by the Occupational Safety and Health
Administration (OSHA) for new employees.
• Account 2302 provides funding for guardrail repairs, mailbox repairs, repairs to service complex parking
lot, and other emergency street repairs.
• Account 2320 provides funding for pagers, long-distance telephone charges and cellular phones. This
fund also includes money for truck-mounted GPS units for snow and leaf trucks.
• Account 2330 includes funding for the rental of an additional front end loader during snow season.
• Account 2349 includes funding for herbicide control, street sweeping, lab tests as needed, removal of city
owned structures, and the replacement of wooden guardrails.
• Account 2420 includes funding for operating supplies such as cold mix, hot mix, gravel, liquid calcium,
curb and catch basin repair supplies, and mosquito mist:
• Account 2422 provides funding for the City's annual purchase of street salt; the budget is based on the
purchase of approximately 8,000 tons of salt.
• Account 2440 includes funding for miscellaneous materials, cones, and barricades.
• Account 2520 includes funding for hand-held radios and charging banks.
StreetMt -149- 12/ 12/05
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4
(:ITY E3F UUULf;~_
Public Service /Engineering
STATEMENT OF FUNCTION:
This program, formerly a function of Streets and Utilities, is responsible for installing, repairing, and
maintaining all street name signs and traffic control signs within the public right-of--way, and maintaining all
pavement markings such as crosswalk lines, stop bars, center lines and school zone markings. Also included
within this unit is traffic signal maintenance and operation.
OBJECTIVES AND ACTIVITIES:
• To provide well-maintained streets that are clearly signed and marked.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Crew Leader 1 1
Maintenance Worker 4 4
Sign Worker 1 1
TOTAL 6 6
NOTES AND ADJUSTMENTS:
Traffic Maint &Signage -151- 12/12/05
2006 Budget-City of Dublin, Ohio
Street Maintenance & Repair 2005
Public Service 2004 2005 Revised 2005 2006
Engineering Actual Budget Budget Estimate Budget
210-1330
Personal Services
2110 Salaries/Wages $0 $255,600 $255,600 $242,200 $286,500
2111 Overtime Wages 0 15,000 15,000 6,500 15,000
2120 Employee Benefits 0 106,700 106,700 95,000 120,025
2140 Uniforms 8~ Clothing 0 5,000 5,000 5,000 5,000
0 382,300 382,300 348,700 426,525
Other Expenses
2201 Conference/Mileage 0 0 0 0 4,500
2302 Repair Services 0 20,000 20,000 10,000 20,000
2310 Utilities 22,813 33,500 40,630 24,000 37,000
2320 Communications 0 2,800 2,800 500 3,000
2349 Other Professional Services 0 100,000 100,000 95,000 100,000
2351 Maint. of Equipment 0 2,000 2,000 1,500 2,500
2420 Operating Supplies ~ 0 16,000 16,000 12,000 18,000
2428 Special Events 0 4,000 4,250 4,250 4,200
2430 Repair and Maintenance 117,828 140,000 169,023 109,900 120,000
2440 Small Tools & Minor Equip. 0 3,000 5,500 5,500 8,400
244.1 Signs 0 120,000 120,000 117,500 120,000
140,641 441,300 480,203 380,150 437,600
CAPITAL OUTLAY b.
2520 Equipment 25,985 12,000 12,000 12,000 0
TOTALS $166,626 $835,600 $874,503 $740,850 $864,125
-152-
Public Service /Engineering
BUDGET SUMMARY:
• Accounts 2110, 2111, 2112, and 2120 include funds for the street and traffic sign fabrication and
pavement marking operations, formerly included in Streets and Utilities.
• Account 2302 funds painting of poles for street lighting.
• Account 2310 funds utilities for operation of traffic signals.
• Account 2349 reflects the cost of a contract for pavement marking.
• Account 2441 provides funding for materials and supplies needed for sign fabrication.
Traffic Maint & Signage -153- 12/12/05
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~k:
CITY ~F QUI3LIN_
ti
Public Service/ Highway Maintenance
STATEMENT OF FUNCTIONS:
This program is identical to the street maintenance program as outlined in the street maintenance section,
except this covers work performed on the various state highways located within the City. The monies utilized
for this section are from the State Highway Maintenance Improvements Fund which is generated by motor
vehicle registration fees and gasoline tax revenues, and can only be spent for this limited purpose.
NOTES AND ADJUSTMENTS:
There are no personnel specifically assigned to Highway Maintenance; however, personnel costs are allocated
to this fund based on actual hours worked on State Highways located within the City.
Highway -155- 12/12/05
2006 Budget -City of Dublin, Ohio
Highway Fund 2005
Public Service 2004 2005 Revised 2005 2006
Streets 8 Utilities Actual Budget Budget Estimate Budget
211-1320
v~
Personal Services
2110 Salaries & Wages $10,670 $46,900 $46,900. $46,900 $52,100
2111 Overtime Wages 0 500 500 500 5,400
2112 Other Wages 160 5,000 5,000 5,000 9,000
2120 Employee Benefits 5,308 7,870 7,870 7,870 22,000
16,138 60,270 60,270 60,270 88,500
Other Expenses s
2422 Street Salt 0 25,000 25,000 25,000 24,000
2430 Repair & Maintenance 0 0 0 0 0
0 25,000 25,000 25,000 24,000 Wit.
Capital Outlay
2550 Highway Improvements 0 0 0 0 0
TOTALS $16,138 $85,270 $85,270 $85,270 $112,500
:
-156-
.
Public Service/ Highway Maintenance
BUDGET SUMMARY:
• Accounts 2110, 2111, 2112, and 2120 include funds to cover the costs of salting state highways for snow
and ice control purposes and for mowing along state highways.
• Account 2422 provides street salt for snow removal on state highways.
Highway -157- 12/12/05
2006 Budget-City of Dublin, Ohio
Highway Fund 2005
Public Service 2004 2005 Revised 2005 2006
Engineering Actual Budget Budget Estimate Budget
211-1330
Other Expenses
2310 Utilities $21,943 $28,000 $35,130 $27,400 $32,000
2430 Repair and Maintenance 0 0 0 0 0
21,943 28,000 35,130 27,400 32,000
Capital Outlay
2520 Equipment 0 0 0 0 0
TOTALS $21,943 $28,000 $35,130 $27,400 $32,000
e
r
-158-
Public Service /Engineering
BUDGET SUMMARY:
• Account 2310 provides funding for the cost of utilities related to the operation of traffic signals that
are located on State highways.
Highwyts -159- 12/12/05
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t
t
CITY ~F DUiiLIN..
12
Parks and Recreation /Cemetery Maintenance
STATEMENT OF FUNCTIONS:
The City of Dublin recognizes its responsibility to provide the proper grounds for its permanent residents by
striving to protect and enhance its active and historical cemeteries. Cemetery Maintenance facilitates the
burial process with the greatest of respect and assures proper care of these sacred grounds by adherence to the
highest of maintenance standards.
OBJECTIVES AND ACTIVITIES:
• To provide proper burial grounds that reflect Dublin's high standards and to assure a most respectful
burial process.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Worker 1 1
Seasonal Maintenance Worker ? ?
3 3
TOTAL
NOTES AND ADJUSTMENTS:
Cemetery -161- 12/ 12/05
2006 Budget-City of Dublin, Ohio
Cemetery Fund 2005
Parks and Recreation 2004 2005 Revised 2005 2006
Cemetery Maintenance Actual Budget Budget Estimate Budget
212-1621
Personal Services
2110 Salaries & Wages $31,845 $42,150 $43,800 $43,800 $47,550
2111 Overtime Wages 7,324 4,000 7,900 7,900 4,000
2112 Other Wages 22,583 36,200 32,050 32,000 32,500
2120 Employee Benefits 20,376 24,050 28,550 28,550 25,425
82,128 106,400 112,300 112,250 109,475
Other Expenses
2201 Conferences/Mileage 0 250 250 0 250
2310 Utilities 115 500 649 150 500
2349 Other Professional Services 300 1,500 1,500 300 1,500
2351 Maintenance of Equipment 2,752 1,500 1,500 1,100 1,500
2380 Printing and Reproduction 352 1,250 7,250 6,405 1,250
2390 Misc. Contractual Services 381 4,750 4,750 700 4,750
2410 Office Supplies 527 500 600 600 500
2430 Repair & Maintenance 6,400 9,100 10,100 7,500 9,100
10,827 19,350 26,599 16,755 19,350
Capital Outlay
2510 Land & Land Improvements 10,515 15,800 15,800 3,000 12,800
2520 Equipment & Furniture 242 800. 3,850 3,850 700
10,757 16,600 19,650 6,850 13,500
TOTALS $103,712 $142,350 $158,549 $135,855 $142,325
-162-
Parks and Recreation /Cemetery Maintenance
BUDGET SUMMARY:
• Account 2390 provides funding for the transaction expenses related to the acceptance of
Visa/MasterCard, arborist work, and vault company services.
• Account 2430 includes funding for repairing monuments, removing trees, grass seed, concrete,
topsoil, and fertilizers.
• Account 2510 includes funding for fence and stone wall work, headstone repairs and replacements,
and tree plantings.
Cemetery -163- 12/ 12/05
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CITY OF DUBLIN..
13
Parks and Recreation /Recreation Services
STATEMENT OF FUNCTIONS:
Recreation Services is responsible for developing, implementing and delivering quality recreation and leisure services
to the residents of Dublin and the Dublin School District. The Recreation staff is dedicated to a comprehensive
programming standard that insures equitable opportunities to all customers, based onprinciples ofself-actualization and
strength of community, and in a manner that is fiscally responsible and cost efficient.
OBJECTIVES AND ACTIVITIES:
• To provide safe quality leisure time activities and opportunities.
• To provide continuing education and training for the Recreation Staff.
• To promote participation in recreation programs through brochures and pamphlets.
• To insure accessibility for citizens of Dublin.
• To provide the highest quality service to Dublin residents.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Recreation Services Administrator 1 1
Recreation Program Supervisor 3 3
Assistant Recreation Program Supervisor ? ?
TOTAL 6 6
SEASONAL STAFF
Front Desk 2.38 FTE 2.38 FTE
Intern 1.65 FTE .87 FTE
Open Gym & Sports 2.60 FTE 2.42 FTE
Wyandot Discovery Camp 25.00 SFTE 5.53 FTE
Recreation Leader 1.47 FTE 1.30 FTE
Summer Program Supervisors: 3.21 FTE
Explorers & Kidzones, Camp Project Leed
Teens (Teen Lounge staff) 16.10 SFTE 1.03 FTE
Special Needs (Weekender Fun, 1.00 FTE
Vocation/Vacation, Camp Ability} .37 FTE
Jr. Kidzone 6.00 SFTE .94 FTE
Misc. Camps (holidays,specialty) 1.20 FTE
Special Events .40 FTE .48 FTE
My First Camp 1.75 S FTE .49 FTE
Travel Aides .20 FTE .13 FTE
Head Front Desk -0- FTE .61 FTE
Wellness Assistant -0- FTE .50 FTE
TOTAL 58.92 FTE 21.09 FTE
NOTES AND ADJUSTMENTS:
The Director of Recreation Services and the Administrative Secretary positions are reflected in the DCRC budget;
however, 45% of the Director's time and 50% of the Administrative Secretary's time are funded in this budget. All
SFTE equivalents have been converted to FTE.
Rec -165- 12/12/05
2006 Budget-City of Dublin, Ohio
Recreation Fund 2005
Parks and Recreation 2004 2005 Revised 2005 2006
Recreation Actual Budget Budget Estimate Budget
213-1630 '
Personal Services
2110 Salaries & Wages $400,997 $454,700 $454,700 $410,000 $429,675
2111 Overtime Wages 683 3,000 3,000 3,000 3,000
2112 Other Wages 353,997 418,020 418,020 345,000 447,225
2120 Employee Benefits 207,439 249,780 249,780 179,000 203,250
2140 Uniforms and Clo#hin 8,881 9,850 10,201 10,000 9,800
971,997 1,135,350 1,135,701 947,000 1,092,950
Other Expenses
2201 Conferences/Mileage 9,625 11,100 11,338 8,350 11,800
2320 Communications 12,842 20,770 22,111 8,400 14,450
2330 Rents & Leases 42,889 81,420 93,878 45,000 88,525
2349 Other Professional Services 126,127 190,170 195,303 160,000 197,150
2351 Maintenance of Equipment 333 1,600 1,600 1,600 3,300
2370 Advertising 1,220 3,820 3,820 1,800 2,350
2380 Printing and Reproduction 31,013 27,800 32,445 29,100 23,300
2390 Misc. Contractual Services 31,702 42,650 42,650 42,000 98,000
2391 Memberships & Subscriptions 1,479 3,100 3,175 1,550 2,550
2410 Office Supplies 11,829 17,170 17,170 10,000 12,150
2420 Operating Supplies 46,323 65,820 72,179 53,000 69,050
2442 Sports Equipment 8,149 16,070 24,070 14,500 16,700
2840 Special Events 1,028 1,400 1,400 1,300 1,700
2841 Senior Citizens' Activities 18,737 25,470 26,171 21,000 27,525
2842 Sports Leagues 36,495 46,520 53,008 44,000 40,775
2910 Refunds 52,289 60,000 60,000 60,000 .60,000
432,080 614,880 660,318 501,600 669,325
Capital Outlay
2520 Equipment & Furniture 6,808 11,500 22,500 17,000 15,500
TOTALS $1,410,885 $1,761,730 $1,818,519 $1,465,600 $1,777,775
-166-
Parks and Recreation! Recreation Services
BUDGET SUMMARY:
• Account 2110 is adjusted to reflect the employee splits between DCRC, recreation and outdoor pool budgets.
• Account 2112 includes additional staff for three new teen camps, program instructors and additional sessions
of My First Camp. This account also includes a wellness assistant to support employee health care initiatives.
• Account 2320 provides funding for pagers, cellular phones including monthly fees for phones used by summer
camps, mailings for teen and senior programming, distribution of programming brochures and postage.
• Account 2330 provides funding for the bus rentals for senior and camp programs, payments to the School
District for use of their facilities, including custodian services and air conditioning, and 50% of the lease
payments for a copier.
• Account 2349 provides funding for programming for Wyandot Camp, Safety City, and various sports/arts and
specialty camps. Also included is funding for field trips for various programs, and for senior adult exercise
classes and other programming for seniors. Some increases result from expansion of teen programming.
• Account 2370 funds advertising for ads for Senior Citizen Day, sports program marketing and other flyers and
promotional pieces.
• Account 2380 includes funding for printing programming brochures.
• Account 2390 provides funding for credit card fees. The use of credit cards for the payment of fees continues
to grow. In addition, the popularity of on-line registration increases the costs of credit card processing, as
transactions for which the card number is entered rather than the card swiped are more costly.
• Account 2420 provides funding for operating supplies for all programs, including a growing number of camps
and senior programs.
• Account 2442 provides funding for equipment used by sport leagues.
• Account 2840 provides funding for Independence Day activities such as the Dog Frisbee Contest and Fishing
Derby/Special Events within Community Relations and also includes a 10-year DCRC anniversary celebration.
• Account 2841 provides funding for growing senior programming, including craft class, bocce ball league, and
"St. Patrick's Day" and "Under the Big Top" special events.
• Account 2842 provides funding for officials, awards, and other operating costs associated with sports leagues.
• Account 2520 provides funding for new games, organizational units, shelving and furniture for arts and crafts
room and teen lounge.
Rec -167- 12/12/05
.
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CITY OF E}UI3LIN.. ty
Parks and Recreation !Community Recreation Center
STATEMENT OF FUNCTIONS:
The Dublin Community Recreation Center (DCRC) is a well managed, efficiently operated, state of the art
facility providing the highest standards of organized and open leisure activities to the residents of Dublin and
the Dublin School District. Through well-planned facility management and programming, the DCRC is
committed to the highest level of service our internal and external customers expect and deserve.
OBJECTIVES AND ACTIVITIES:
• To provide safe, quality leisure activities and services.
• To provide a combination of open recreation and structured program opportunities.
• To provide a facility which meets or exceeds all state and local health and safety requirements.
• To provide continuing education and training for all DCRC staff.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Recreation Services 1 1
Recreation Service Administrator 3 3
Recreation Program Supervisor 3 3
Recreation Operations Supervisor 1 1
Front Desk Supervisor 1 1
Community Hal] Supervisor 1 1
Theater Supervisor 1 1
Assistant Recreation Program Supervisor 3 3
Assistant Front Desk Supervisor 1 0
Assistant Operations Supervisor 0 1
Recreation Specialist 1 1
Administrative Assistant 1 1
Membership Coordinator (part-time) 1 1
18 18
TOTAL
PART-TIME STAFF
Fitness/Wellness 9.53 FTE 9.78 FTE
Aquatics 22.26 FTE 22.47 FTE
Front Desk Workers 4.40 FTE 4.40 FTE
Babysitters 5.64 FTE 5.24 FTE
Intern 1.64 FTE 1.57 FTE
Head Front Desk -0- .65 FTE
Theater Staff -0- .67 FTE
Manager on Duty -0- .SO FTE
43.47 FTE 45.28 FTE
TOTAL
NOTES AND ADJUSTMENTS: Assistant Front Desk Supervisor position changed to Assistant Operations Supervisor
to better support all areas of DCRC operations: Head Front Desk will cover hours Front Desk Supervisor is off duty:
under Fitness/Wellness, an Aerobics Coordinator is added to allow fulltime staff to devote more time to employee
wellness initiative. Theatre staff added to reflect usage and a Manager on Duty is added to supplement building coverage.
CRC -169- 12/12/05
2006 Budget-City of Dublin, Ohio
Recreation Fund 2005
Parks and Recreation 2004 2005 Revised 2005 2006
Community Recreation Center Actual Budget Budget Estimate Budget
213-1631
Personal Services
2110 Salaries & Wages $653,392 $724,350 $730,350 $730,000 $800,775
2111 Overtime Wages 31,747 25,000 28,000 28,000 25,000
2112 Other Wages 924,818 967,250 958,250 957,000 1,002,850
2120 Employee Benefits 371,104 380,730 380,730 378,000 401,250
2140 Uniforms and Clothing 11,292 14,600 15,898 11,800 9,925
1,992,353 2,111,930 2,113,228 2,104,800 2,239,800
Other Expenses
2201 Conferences/Mileage 23,459 35,350 41,436 27,900 32,425
2310 Utilities 447,639 460,000 560,342 554,000 743,975
2320 Communications 21,507 28,750 31,797 22,000 21,525
2330 Rents and Leases 19,262 20,200 26,209 15,100 17,200
2349 Other Professional Services 75,377 118,950 143,070 120,000 157,500
2351 Maintenance of Equipment 0 3,500 3,500 1,000 3,350
2370 Advertising 11,745 19,000 26,902 20,000 22,000
2380 Printing and Reproduction 54,722 53,750 59,288 45,000 45,300
2390 Misc. Contractual Services 34,623 49,100 49,689 38,800 53,900
2391 Memberships & Subscriptions 4,406 5,170 5,170 5,000 5,400
2410 Office Supplies 11,892 30,000 34,579 20,000 20,700
2420 Operating Supplies & Chemicals 20,991 32,200 45,857 30,000 34,850
2425 Merchandise 11,494 13,000 15,000 9,000 9,000
2426 Recreation Programs Supplies 34,846 88,450 106,611 75,000 54,875
2430 Repair and Main#enance 59,489 63,500 79,501 75,000 54,200
2440 Small Tools and Minor Equipmenl 921 2,000 4,000 1,700 2,250 ;
2442 Sports Equipment 81,132 80,800 90,400 90,400 20,550
2812 Special Programs 3,507 5,800 8,300 7,000 3,900
2910 Refunds 34,856 45,000 45,000 40,000 45,000
951,868 1,154,520 1,376,651 1,196,900 1, 347,900
Capital Outlay
2520 Equipment & Office Furniture 48,328 66,350 74,259 74,000 34,200 ka
TOTALS $2,992,549 $3,332,800 $3,564,138 $3,375,700 $3,621,900
-170-
rte-
Parks and Recreation /Community Recreation Center
BUDGET SUMMARY:
• Account 2110 is adjusted to reflect the employee splits between DCRC, recreation and outdoor pool
budgets.
• Account 2112 includes funding for part-time staff used for fitness programs, aquatics, theater, front
desk workers and babysitting staff and manager on duty.
• Account 2201 includes travel for the Dublin Community Swim Team coaches, training for part time
staff and training for some full time staff.
• Account 2310 includes costs of all utilities, including natural gas, electricity, water, and sewer.
• Account 2330 includes 50-meter pool rental for the Dublin Community Swim Team, outdoor concert
equipment rental and costs shared with other recreation programs for office equipment rental.
• Account 2349 includes services associated with theater programming, various fitness and wellness
programs, and aquatics programs. Beginning in 2006 the City will collect USA Swimming dues from
participants instead of swim team boosters.
• Account 2370 reflects increased advertising for theater programming.
• Account 2390 represents predominantly credit card servicing charges. The use of credit cards for the
payment of fees continues to grow. In addition, the popularity of on-line registration increases the
costs of credit card processing.
• Account 2442 reflects replacing less cardiovascular equipment in 2006.
CRC -171- 12/12/05
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~w
CITY (lF E}UI3LIy..
w
Administrative Services/ Community Recreation Center -Facilities
STATEMENT OF FUNCTIONS:
Facilities recognizes its obligation to protect the City's investment in public buildings and strives to insure that
both the appearance and functions are preserved. This will be accomplished by adherence to proper preventive
maintenance programs and striving to anticipate problems. By taking a proactive stance in managing the City
facilities, we can assure the residents that their investments are being protected.
OBJECTIVES AND ACTIVITIES:
• To protect the City's substantial investments in its facilities by adhering to strict preventive
maintenance standards, and to anticipate and respond to customer needs.
• To provide centralized facilities cleaning, maintenance, preventative maintenance, repair and
improvement services to all work units throughout the City, including the Dublin Community
Recreation Center.
• To ensure that City of Dublin residents and employees have clean, safe, and well maintained
buildings, park structures and pool facilities in which to work and play.
• To provide set-up and breakdown of leased meeting space in the Dublin Community Recreation
Center.
• To provide space needs evaluation, planning, and design.
• To provide oversight for facility construction and renovation.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Crew Leader 3 2
Maintenance Worker 3 3
Custodians 10 10
Seasonal Maintenance Worker 3 3
TOTAL I9 I8
NOTES AND ADJUSTMENTS: Reduction of one Maintenance Crew Leader that was funded but not hired
for 2005. An adjustment was made in shifts to eliminate the need for an additional Crew Leader.
RecFac -173 12/12/05
2006 Budget-City of Dublin, Ohio
Recreation Fund 2005
Administrative Services 2004 2005 Revised 2005 2006
Facilities Actual Budget Budget Estimate Budget
213-1940
Personal Services
2110 Salaries ~ Wages $571,203 $639,070 $639,070 $630,000 $624,550
2111 Overtime Wages 49,696 40,000 68,000 68,000 45,000
2112 Other Wages 58,560 40,450 75,950 75,950 40,450
2120 Employee Benefits 302,845 270,150 298,150 297,750 296,925
2140 Uniforms and Clothing 12,388 24,700 14,263 14,000 13,900
994,692 1,014,370 1,095,433 1,085,700 1,020,825
Other Expenses
2201 Conferences/Mileage 448 5,500 5,500 5,400 4,750
2211 Meeting Expense 0 0 0 0 500
2320 Communications 1,768 1,400 1,400 1,250 1,900
2330 Rents/Leases 0 2,500 2,500 2,000 2,500
2350 Maintenance of Facilities 85,300 76,450 56,233 53,100 76,450
2390 Misc. Contractual Services 141,609 180,150 139,194 130,000 148,175
2391 Memberships/Subscriptions 0 0 0 0 100
2420 Operating Supplies 102,511 105,850 109,748 90,000 105,850
2440 Small Tools & Minor Equipment 2,993 6,600 6,935 2,900 6,400
334,629 378,450 321,510 284,650 346,625
Capital Outlay
2520 Equipment & Office Furniture 25,806 11,000 11,000 11,000 1,000
2530 Building/Renovation 58,027 30,800 31,708 12,000 250,500
83,833 41,800 42,708 23,000 251,500
TOTALS $1,413,154 $1,434,620 $1,459,651 $1,393,350 $1,618,950
-174-
Administrative Services/ Community Recreation Center -Facilities
BUDGET SUMMARY:
• Account 2110 provides funding for staff with a reduction for one Crew Leader.
• Account 2111 provides an increase in funding for overtime wages.
• Account 2112 provides funding for three seasonal staff.
• Account 2140 provides funding for uniform clothing for all crew leaders, maintenance/custodian and
seasonal staff.
• Account 2211 is added to provide meeting and meal expenses for training, special events and staff
recognition.
• Account 2320 provides funding for a pager, cellular phones, accessories, and replacement costs as
well as local and long-distance phone charges.
• Account 2350 includes funding for ongoing general maintenance and repair of the Recreation Center.
• Account 2390 includes funding for preventive maintenance contracts for systems and services,
technical maintenance services, inspections, cleaning services for carpet, resilient flooring and
upholstery, as well as funding for contracted custodial services.
• Account 2391 is added to provide for membership in related professional organizations.
• Account 2420 provides funding for custodial supplies, light bulbs, filters, paints and other
miscellaneous supplies to maintain the facility.
• Account 2440 provides funding for hand tools, ladders and vacuum sweepers.
• Account 2520 provides funding for one radio and charger.
• Account 2530 includes funding for miscellaneous projects, including pool lighting
repairs/replacement, painting of parking tot light poles, and application of Saniglaze to the locker
room floors.
RecFac -175- 12/12/05
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iIi'Y t~F E1U[3LIV_
14
Safety /Police
STATEMENT OF FUNCTIONS:
Police, under the direction of the Chief of Police, will be comprised of three work units in 2006: Operations,
Support Services, and Technical Services.
Operations consists of the following: patrol, traffic enforcement and accident investigations, field training,
bicycle patrol, and the K-9 and reserve officer program. The primary responsibility of the Operations Bureau is
the maintenance of public order, involving the protection of constitutional guarantees, the enforcement of the
law and the provision of services necessary to respond to other needs of the Community. Support Services will
include the detective section, internal affairs, the DARE and school resource office programs, neighborhood
watch, special events and court liaison. Technical Services, created in 2005, includes the communications
center, records, property room, accreditation and training, technology support and accounting budgeting and
clerical support. The primary responsibility of Technical Services is to provide the required support services
for all of Police.
Police works in cooperation with local, and State and Federal law enforcement agencies in gathering
information on criminal activity. Other functions include: appearing as witnesses in court cases, identifying
and providing educational resources to assist the community in crime prevention and planning for long-range
community needs as they relate to future police services.
OBJECTIVES AND ACTIVITIES
• To enhance the quality of life in the community.
• To provide an increased level of advanced training for staff.
• To increase proactive policing methods in an effort to reduce the incidence of crime.
• To increase traffic enforcement and education activities in an effort to reduce the community's
accident rate.
• To develop improved partnerships with various community entities necessary to reduce criminal
activity.
• To respond effectively to neighborhood traffic concerns.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Chief of Police 1 1
Police Lieutenant 2 2
Civilian Bureau Commander 1 1
Police Sergeant 7 7
Police Corporal 6 6
Police Officer 53 53
Executive Assistant 1 1
Account Technician I 1 1
Property Technician 1 1
Clerical Specialist II 3 3
Communications Technician 14 14
Communications Supervisor 2 2
Intern 1 0
TOTAL 93 92
NOTES AND ADJUSTMENTS The rarely used intern position no longer is included.
Police -177- 12/12/05
2006 Budget-City of Dublin, Ohio
Safety Fund 2005
Safety 2004 2005 Revised 2005 2006
Police Actual Budget Budget Estimate Budget
214-1820
Personal Services
2110 Salaries & Wages $5,007,114 $5,664,620 $5,599,620 $5,445,000 $5,857,550
2111 Overtime Wages 412,308 385,620 450,620 448,500 395,125
2112 Other Wages 2,344 3,000 3,000 0 0 b
2120 Employee Benefits 2,084,577 2,267,000 2,267,000 2,220,800 2,475,475
2140 Uniforms & Clothin 115,814 136,650 147,637 142,000 128,050
7,622,157 8,456,890 8,467,877 8,256,300 8,856,200
Other Expenses
2201 Conference/Mileage 79,386 132,000 150,069 115,000 119,600
2211 Meeting Expenses 1,082 4,000 4,000 2,000 4,000
2213 Seminar Expenses 14,667 23,000 23,000 17,100 13,500
2301 County Auditor Deductions 3;309 5,000 5,200 5,200 5,000
2320 Communications 34,793 37,300 45,427 45,400 57,400
2330 Rents and Leases 6,661 13,000 15,062 8,000 13,500
2349 Other Professional Services 8,300 10,000 10,680 10,600 11,000 ,
2351 Maintenance of Equipment 201,643 216,450 227,798 180,000 228,675
2390 Misc. Contractual Services 24,108 43,050 44,225 23,000 22,350
2391 Membership & Subscriptions 58,131 17,300 32,643 30,000 37,325
2410 Office Supplies 24,770 28,000 31,187 26,000 30,000
2420 Operating Supplies 43,224 67,000 71,300 55,000 67,000
2851 D.A.R.E. Program 27,685 32,800 40,032 29,000 30,775
2910 Refunds 92 500 500 0 500 `
527,851 629,400 701,123 546,300 640,625 .
Capital Outlay
2520 Equipment & Office Furniture 74 347 47 300 72,385 72,385 35,750
TOTALS $8,224,355 $9,133,590 $9,241,385 $8,874,985 $9,532,575
-178-
.
Safety/ Police
BUDGET SUMMARY:
• Account 2110 and 2120 provide funding for staff.
• Account 2140 provides funding for uniform allowances and dry cleaning as provided for in the
negotiated FOP contract.
• Account 2211 includes funds for ayear-end staff retreat. This retreat is a one-day, locally held retreat
with the objective of closing out the current year and preparing for the upcoming one. Additionally, it
provides funding for group meetings sponsored by the City. Funding is included for food, beverages,
and associated supplies.
• Account 2213 provides funding for expenditures related to seminars sponsored by the Police. The
expenditures are sometimes offset by fees charged to participants. Funds for the Bike Rodeo and
Battle of the Badges are also included in this account.
• Account 2330 provides funding to lease copiers, fax machines and other office equipment for the
Police.
• Account 2349 provides funding for polygraphs, laboratory testing, and law enforcement support from
other local, state and federal agencies.
• Account 2351 provides funding for maintenance agreements for all departmental equipment including
but not limited to the radio system radios and consoles in the Communication Center. The increased
funding continues to reflect additional users and numbers of communications equipment covered
under maintenance agreements.
• Account 2390 has increased for additional contracted security used for special events.
• Account 2391 includes continuation of a program through the Ohio Office of Criminal Justice
Services (OCJS) through which police officers from various local jurisdictions are able to share
inforn~ation through a computer network.
• Account 2420 includes funding for equipment, ammunition, Operation Kidprint supplies, jail supplies,
range supplies, canine food and supplies, supplies for police officer memorial service, and other
miscellaneous operating supplies that are needed.
• Account 2851 includes funding for all DARE related supplies and activities.
• Account 2520 includes funding for equipment and office furniture, "Stealthstat", replacement fitness
room equipment, racks and storage for bicycles and motorcycles for new sally port, and a replacement
canine and equipment for canine vehicle.
Police -179- 12/12/05
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f
CITY OF f1UIiLi~_
15
Parks and Recreation /Dublin Municipal Pools
STATEMENT OF FUNCTIONS:
The Dublin North and South Community Pools are seasonal operations which provide the community diverse
aquatic related recreation opportunities. Pool facilities include a main pool, tot pool, waterslide, concession
stand, and a water play/spray area.
OBJECTIVES AND ACTIVITIES:
• To operate a swimming facility which meets or exceeds all state health and safety requirements.
• To offer open swim times for general public use.
• To offer a comprehensive aquatics program including swim lessons for all ages, a traveling swim team
program for school age youth, and water exercise classes.
• To provide continuing education and training for all pool staff.
• To increase open recreation opportunities at the facility.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
SEASONAL STAFF:
Pool Manager 5.00 SFTE 5.00 SFTE
Concession Manager 1.34 SFTE 1.34 SFTE
Assistant Concession Manager 3.26 SFTE 3.26 SFTE
Pool Lifeguard 39.42 SFTE 39.42 SFTE
Desk Staff/Concession Staff 20.36 SFTE 20.36 SFTE
Pool Attendants
Swim Team Coaches 8.92 SFTE 9.92 SFTE
Swim Instructors .70 SFTE 3.58 SFTE
TOTALS 79.00 SFTE 82.88 SFTE
NOTES AND ADJUSTMENTS:
The Aquatics Programs Supervisor and two Assistant Aquatics Supervisors reflected in the Community
Recreation Center budget have time allocated to the outdoor pool. 20% of the Aquatics Recreation
Administrator, 30% of the Aquatics Program Supervisor, 5% of one Assistant Aquatics Supervisor, and 40%
of a second Assistant Aquatics Supervisor's time is allocated to this budget. In addition, 5% of the Director's
time is also allocated to the outdoor pool budget.
Pool -181- 12/12/05
2006 Budget-City of Dublin, Ohio
Swimming Pool Fund 2005
Parks & Recreation 2004 2005 Revised 2005 2006
Recreation Actual Budget Budget Estimate Budget
215-1630
Personal Services
. 2110 Salaries & Wages $33,410 $34,900 $34,900 $34,900 $51,400
2111 Overtime Wages 1,868 4,000 4,000 0 2,000
2112 Other Wages 320,449 400,000 400,000 368,000 386,400
2120 Employee Benefits 58,455 69,170 69,170 66,000 84,500
2140 Uniforms & Clothing 14,560 15,750 17,231 14,000 14,450
428,742 523,820 525,301 482,900 538,750
Other Expenses
2201 Conferences/Mileage 864 800 800 800 1,000
2310 Utilities 84,779 70,000 112,546 110,000 156,575
2320 Communications 2,234 3,300 3,300 2,300 5,500
2349 Other Professional Services 907 6,850 6,850 225 3,850
2390 Misc. Contractual Services 0 600 600 0 600
2391 Memberships/Subscriptions 985 1,220 1,570 1,000 1,250
2410 Office Supplies 131 3,100 3,100 560 2,100
2420 Operating Supplies 4,912 8,000 8,500 5,000 8,000
2423 Concessions 46,838 80,000 88,630 51,600 54,000
2424 Pool Supplies/Chemicals 45,246 54,500 63,490 56,000 59,500
2426 Program Supplies 1,777 4,800 7,830 3,500 4,800
2430 Repair and Maintenance 41,799 72,600 65,869 55,000 97,175
2910 Refunds 0 4,000 4,000 0 4,000
230,472 309,770 367,085 285,985 398,350
Capital Outlay
2520 Equipment & Office Furniture 13,111 84,770 113,310 74,000 27,700
2530 Bldgs. 8 Other Structures 0 0 0 0 49,500
13,111 84,770 11.3,310 74,000 77,200
TOTALS $672,325 $918,360 $1,005,696 $842,885 $1,014,300 '
-182-
Parks and Recreation /Dublin Municipal Pools
BUDGET SUMMARY:
• Account 2110 and 2120 reflect the allocation noted under Notes and Adjustments. Both outdoor poll
operations are included within these and all accounts within this budget.
• Account 2112 provides funding for the seasonal staff salaries.
• Account 2201 provides funding for training outdoor pool managers.
• Account 2310 provides funding for electric, natural gas, and water and sewer services.
• Account 2320 provides funding for the monthly charges associated with the pay phone located at the
pool, a cellular phone, and local and long-distance telephone charges.
• Account 2410 omits funding associated with the purchase of resident cards, now included within the
DCRC budget.
• Account 2426 provides funds for swim team supplies such as trophies and other program supplies
associated with outdoor swim lessons and other swim programs.
• Account 2520 includes funding for replacement chairs, safety equipment, starting block covers, and a
cash register and cheese machine for the North Pool.
• Account 2530 provides funding for construction of a structure for chemical storage at the Dublin
Community Pool North.
Pool -183- 12/12/05
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CITY ELF' UUI3LI:v_
x.
16
Permissive Tax Fund
STATEMENT OF FUNCTIONS:
Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are
approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects must be for
roadway construction or improvements. Funds are also received from legislation approved by Franklin and
Delaware Counties to increase license registration fees in two $x.00 increments. The City receives 50% of the
"first $5.00 increment". The revenue received can only be spent on roads and bridges.
NOTES AND ADJUSTMENTS:
PermTax -185- 12/12/05
2006 Budget-City of Dubtin, Ohio
Permissive Tax Fund 2005
Public Services 2004 2005 Revised 2005 2006
En ineerin Actual Bud et Bud et Estimate Bud et
216-1330
Capital Outlay
2550 Street Construction $0 $0 $0 $0 $0 f
-186-
~,rt
Permissive Tax Fund
BUDGET SUMMARY:
• No expenditures are currently anticipated in this fund for 2006.
PermTax -187- 12/ 12/05
~r_
THIS PAGE LEFT BLANK [NTEIYT[01YALLY
17
Community Relations
STATEMENT OF FUNCTIONS:
75% of the hoteUmotel tax revenues are credited to HoteUMotel Tax Fund in accordance with City Ordinance No. 133-
87. The remaining 25% is distributed to the Dublin Convention and Visitors Bureau (DCVB). From the HoteUMotel Tax
Fund, the City allocates 2~% of the total revenue to the Dublin Arts Council (DAC), up to a maximum as specified in a
lease agreement executed for the DAC's use of a City-owned facility. Funds maybe distributed to other organizations
through City Council review of submitted hoteUmotel tax grant applications. City-sponsored projects/events are
approved through the normal budget process. For 2006, these include St. Patrick's Day, Independence Day, Irish
Festival, and Spooktacular. Community Relations plans, implements, and manages special events that enhance the
City's image and stimulate visitors' and residents' attendance supporting the mission of the Dublin Convention and
Visitors Bureau.
OBJECTIVES AND ACTIVITIES:
• To plan, implement, and manage City-sponsored events and parades in a professional and fiscally responsible
manner.
• To ensure that City Council's goals of fostering community pride and spirit by creating events and encouraging
community participation are achieved.
• To develop mission statements, event policies and budgets.
• To establish, develop, and cultivate effective relations among the City, community organizations, schools,
corporate and media sponsors involved in the special events process.
• To secure cash sponsorships for City of Dublin events by creating and maintaining mutually beneficial
partnerships with local, regional and national corporations.
• To secure in-kind donations of goods and services to reduce expenses and to enhance the event experience.
• To secure and build relationships with media partners to reach targeted audiences in local and regional markets.
• To promote events through the planning and execution of marketing campaigns.
• To cultivate relationships with Event Fund Partners by providing fundraising opportunities in support of
community initiatives.
• To plan, staff, and allocate the resources of various functions to support City-sponsored events.
• To unite and organize City divisions to ensure the safety and comfort of visitors to events.
• To develop and negotiate; contracts with entertainers and agents in conjunction with risk management and legal
counsel.
• To develop and manage a wide range of children's and youth entertainment and activities.
• To plan and implement special event support services including transportation, accommodations, receptions,
and hospitality.
• To serve on the Board of Trustees of the Dublin Convention and Visitors Bureau as an ex-officio member.
• To work in cooperation with the Historic Dublin Merchant Association to develop campaigns and events that
generate visitors and supports businesses.
PERSONNEL DATA 2005 ~ 2006
POSITION TITLE CURRENT NUMBER ADOPTED
3 3
Community Relations Specialist 1
Intern 1
TOTAL 4 4
NOTES AND ADJUSTMENTS:
As noted in the General Fund, the Director of Community Relations, the Administrative Secretary, Community Relations
Technician, and Clerical Specialist II are allocated 50% to this budget. Numerous temporary employees are used
throughout the year to staff City-sponsored special events.
-189- 12/12/05
SpEvents
2006 Budget-City of Dublin, Ohio
Hotel/Motel Tax Fund 2005
City Manager 2004 2005 Revised 2005 2006
Community Relations Actual Bud et Budget Estimate Budget
217-1130
Personal Services
2110 Salaries & Wages $257,180 $282,300 $282,300 $270,500 $291,100
2111 Overtime Wages 7,218 6;000 11,000 11,000 7,750
2112 Other Wages 18,890 30,650 37,450 37,400 41,450
2120 Employee Benefits 99,147 103,850 103,850 103,850 105,450
2140 Uniforms & Clothing 685 1 000 1 700 1 700 1,000
383,120 423,800 436,300 424,450 446,750
Other Expenses
2201 Conferences/Mileage 7,271 7,600 14,000 14,000 9,950
2211 Meeting Expenses 1,484 5,150 4,450 3,600 4,650
2320 Communications 5,824 11,900 10,900 10,000 14,700
2349 Other Professional Services 1,047,964 1,168,350 1,187,005 1,187,000 1,287,450
2370 Advertising 63,842 72,750 72,750 70,900 64,750
2380 Printing 37,140 41,400 35,000 35,000 45,250 k°
2390 Misc Contractual Services 1,115 500 3,700 3,700 500
2391 Memberships & Subscriptions 766 2,000 2,000 2,000 2,000
2410 Office Supplies 3,244 4,000 4,400 4,400 4,000
2420 Operating Supplies 145,022 164,800 173,800 170,000 177,900
2440 Small Tools & Minor Equipment 2,425 2,000 2,000 1,200 2,000
2812 Special Projects/Programs 2,899 20,500 20,500 19,000 28,500 . .
2813 Promotional Programs 696 3,750 3,750 3,250 5,250
2815 Volunteer Program 26,215 32,900 20,350 20,000 27,950
2910 Refunds 225 0 150 150 0
1,346,132 1,537,600 1,554,755 1,544,200 1,674,850
TOTALS $1,729,252 $1,961,400 $1,991,055 $1,968,650 $2,121,600
-190-
2006 Budget-City of Dublin, Ohio
Hotel/Motel Tax Fund 2005
Finance 2004 2005 Revised 2005 2006
Taxation Actual Budget Budget Estimate Budget
217-1230
Other Expenses
2821 Grants/Community Organizations 52,894 75,000 115,103 92,800 40,000
2822 Grants/DAC 472,541 482,000 482,000 482,000 492,000
2823 Grants/DCVB 80,000 80,000 80,000 80,000 40,300
2790 Transfers 173,890 176,100 176,100 175,038 256,200
779,325 813,100 853,203 829,838 828,500
TOTALS $779,325 $813,100 $853,203 $829,838 $828,500
-191-
Community Relations
BUDGET SUMMARY:
217-1130
• Account 2211 provides funding for internal working luncheons, committee luncheons/dinners and
sponsorship meetings and dinners.
• Account 2112 includes one intern, seasonal and temporary employees to work at City-sponsored events.
• 2320 includes funding for courier services, event bulk mailings, D1F field phone lines and fifty percent of
the cost of the City's cellular floater fleet used for special events and radio rental for ail events.
• Account 2349 includes professional services for City sponsored events including photography andgraphic -
design for consistent branding; citywide ASCAP and BMO licensing: parade float entries; entertainment
and activities including fireworks, exhibitors, musicians and dancers. Operational services include sound
and electrical professionals; rentals including tents, generators, ice trucks, light towers, port-a johns, stages,
lights, tables, chairs, shuttle service, radios, golf carts and payments to beverage serving fundraising
groups. A significant amount of these expenditures is offset by revenue.
• Account 2370 includes funds for event advertising in print and electronic media to attract visitors and
overnight guests.
• Account 2380 includes funds for event print materials including fliers, brochures, invitations, postcards,
tickets, coupons, maps, and new scanable DIF ticketing system.
• Account 2420 includes funding for float supplies, awards, decorations, prizes, crafts, table coverings,
signage, wristbands, entryways, hand stamps, alcohol, soda and water for City-sponsored events. Beverage
expenses generate significant revenue.
• Account 2440 provides funds for replacement tents.
• Account 2812 provides funding for DIF economic impact survey, committee ceremonial needs and Irish
Academy. A significant portion of the Academy cost will be offset by participant revenue.
• Account 2815 includes funding for volunteer programs, primarily the DIF. Budgeted items include
orientation handbooks, T-shirts, awards, printing, shuttles, and recognition event.
217-1230
• Account 2821 is an allocation for grants to community organizations in accordance with the Hotel/Motel
Grant Application Guidelines. $20,000 is earmarked for grants to support events within the Historic
District.
• Account 2822 provides funding for distribution with the Dublin Arts Council in accordance with the lease
agreement executed for 7125 Riverside Drive.
• Account 2823 provides funding for the grant awarded to the Dublin Convention and Visitors Bureau for
space renovation and relocation of their operations.
• Account 2790 transfers funding for debt service associated with the acquisition and renovation of 7125
Riverside Drive.
SpEvents -192- 12/ 12/05
18
Safety/ Police
Ordinance 96-90 authorized the establishment of the Enforcement and Education Fund. Revenues in this fund
are derived from fines received in accordance with Section 4511.99 of the Ohio Revised Code. This fund is to
be used by the Police to pay those costs it incurs in enforcing Section 4511.19 of the Ohio Revised Code, in
educating the public of laws governing the operation of a motor vehicle while under the influence of alcohol,
the dangers of operating a motor vehicle while under the influence of alcohol and other information relating to
the operating of a motor vehicle and the consumption of alcoholic beverages.
NOTES AND ADJUSTMENTS:
Ed/Enf -193- 12/12/05
2006 Budget-City of Dublin, Obio
Education and Enforcement Fund 2005
Safety 2004 2005 Revised 2005 2006
Police Actual Budget Budget Estimate Budget
218-1820
Other Expenses
2201 Conferences/Mileage $0 $0 $0 $0 $0
2391 Membership 8~ Subscriptions 0 0 0 0 0
2410 Office Supplies 0 0 0 0 0
2420 Operating Supplies 0 3,000 3,000 3,000 3,000
2910 Refunds 0 0 0 0 0
0 3,000 3,000 3,000 3,000 _
TOTALS $0 $3,000 $3,000 $3,000 $3,000
-194-
Safety! Police
BUDGET SUMMARY:
• Account 2420 will fund educational materials regarding operation of a motor vehicle under the influence
of alcohol (OMVI), to be used for proactive education.
EdEnf -195- 12/12/05
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cir~~ Ear r~ur~~.~y_
19
Safety /Police
STATEMENT OF FUNCTIONS:
Ordinance 94-90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the fund are
derived from contraband property seizures in accordance with Section 2933.43 of the Ohio Revised Code. This
fund is to be used to pay the costs of prolonged or complex investigations or prosecutions, to provide
reasonable technical training or expertise, to provide matching funds to obtain federal grants to aid law
enforcement, or for other law enforcement purposes that City Council determines to be appropriate.
NOTES AND ADJUSTMENTS:
LawEnf -197- 12/ 12105
2006 Budget-City of Dublin, Ohio
Law Enforcement Trust Fund 2005
Safety 2004 2005 Revised 2005 2006 `
Police Actual Budget Budget Estimate Budget
219-1820 -
Other Expenses
2330 Rents/Leases $876 $2,000 $3,182 $300 $1,000
2390 Contractual Services 1,626 0 0 0 0
2420 Operating Supplies 10,331 20,000 16,000 0 20,000 ~
12,833 22,000 19,182 300 21,000
Capital Outlay
2520 Equipment 7,239 5,000 73,305 73,100 8,000
TOTALS $20,072 $27,000 $92,487 $73,400 $29,000
-198-
Safety /Police
BUDGET SUMMARY:
• Account 2330 provides for the lease and rental of undercover vehicles used in drug investigations,
surveillance and other covert operations.
• Account 2420 provides for the increased number of drug investigations to purchase contraband and
pay informants.
• Account 2520 provides for the purchase of SIRCHIE Computer Photo Software, replacement body
wire and a time lapse camera.
LawEnf -199- 12/12/05
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z.
CITY DULtLIIv_
~a
zo
Administrative Services/ Court Services
STATEMENT OF FUNCTIONS:
Ordinance 41-93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in this fund are
derived from fees received in accordance with Substitute Senate Bill 246. This fund is to be used by Court
Services to pay those costs it incurs for any operational costs and/or any subsequent updates for the court
computer. The City currently assesses a fee of five dollars ($5.00) per case; however, Substitute Senate Bill
246 allowed the fee to be set as high as ten dollars ($10.00).
Computer -201- 12/ 12/05
2006 Budget-City of Dublin, Ohio
Mayor's Court Computer Fund 2005
Administrative Services 2004 2005 Revised 2005 2006
Court Services Actual Budget Budget Estimate Budget
221-1930
Other Expenses
2201 Conferences/Mileage $961 $1,500 $1,500 $1,500 $4,000
2351 Maintenance of Equipment 2,793 8,000 35,407 35,400 18,500
2410 Office Supplies 0 500 500 500 500
3,754 10,000 37,407 37,400 23,000
Wis.
Capital Outlay
2520 Equipment and Office Furniture 6,738 9,500 9,500 9,500 1,400
TOTALS $10,492 $19,500 $46,907 $46,900 $24,400
.x:,
-202-
Administrative Services/ Court Services
BUDGET SUMMARY:
• Account 2201 includes funding for designated staff members to attend the HTE National and Regional
Users Group conferences and GBS(probation/diversion) annual software training.
• Account 2351 includes funding for computer hardware maintenance fees and other computer related
equipment as the need arises.
• Account 2520 includes funding for a computer projector.
Computer -203- 12/12/05
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CITY E)F F1UIiLIIJ..
21
Finance/ Accrued Leave Reserve Fund
STATEMENT OF FUNCTIONS:
The Ohio Revised Code Section 5705.13 provides for the establishment of reserve funds for certain purposes,
one of which is for the payment of accumulated sick, vacation and compensatory leave upon termination of
employment or retirement. Because the City of Dublin will have a significant number oflong-term employees
either reach retirement age or the point of eligibility within either the Ohio Public Employees Retirement
System or the Police/Fire Pension Fund System, the City's liability for payments for accrued leave balances is
estimated to be substantial beginning in the next few years. These costs represent a liability accrued over a
number of years. In order to prevent a disproportionate impact of these payments on any one budget year, the
2005 budget established a reserve fund and began deposits into it in anticipation of this liability.
NOTES AND ADJUSTMENTS:
Contributions to this fund represent a percentage of full-time wages. Because Police personnel represent over
fifty percent of the estimated liability, the contribution from the Safety Fund will be a greater percentage of
full-time wages than all other divisions. The 2006 estimate assumes a contribution of 2.9% of full-time wages
from the Safety Fund, and 0.9% of full-time wages for all other functions.
Accrued Leave -205- 12/12/05
~ri
2006 Budget-City of Dublin, Ohio
Accrued Leave Reserves 2005
Finance 2004 2005 Revised 2005 2006
Office of the Director Actual Budget Budget Estimate Bud et
222-1210 -
Personal Services
2124 Accrued Leave Payout $0 $231,000 $231 000 $0 $138,500
0 231,000 231,000 0 138,500
TOTALS $0 $231,000 $231,000 $0 $138,500
-206-
Finance/ Accrued Leave Reserve Fund
BUDGET SUMMARY:
• Account 2124 reflects the estimated payments that will be made for accrued leaves in 2006 based on
anticipated retirements.
Accrued Leave -207- 12/12/05
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CITE` t1F C}U[3LIV_
22
General Obligation Debt Service
STATEMENT OF FUNCTIONS:
These funds reflect the cost of paying the principal and interest on various outstanding bond and note issues.
Sources of funding include property taxes and transfers from the Capital Improvements Tax Fund and various
Tax Increment Financing Funds.
NOTES AND ADJUSTMENTS:
Budget requests for debt service payments reflect debt service obligation for both long-term and short-term
debt issued by the City. The debt service payments for Water Fund and Sewer Fund obligation are budgeted as
debt service payments directly in the Water and Sewer Funds instead of transferring the money to the General
Obligation Debt Service Fund and reflecting the debt payments in that Fund.
Debt -209- 12/ 12/05
2006 Budget-City of Dublin, Ohio
General Debt Service 2005
Finance 2004 2005 Revised 2005 2006
Office of the Director Actual Budget Budget Estimate Budget
310-0210
Other Expenses
2301 County Auditor Deductions $102 $350 $350 $200 $350
2790 Transfers 0 0 0 0 0
2791 Advances 900 0 0 0 0
1,002 350 350 200 350
Debt Service
2601 Debt Issuance Costs 209,420 20,000 20,000 20,000 20,000
2610 Principal-Water 228,878 232,800 232,800 232,790 240,615
2611 Principal-Parks Programs 273,988 558,970 606,970 606,178 701,010
2612 Principal-Transportation 2,460,120 2,272,240 2,469,940 2,469,937 2,565,154
2613 Principal-Lands and Buildings 1,379,920 1,404,710 1,414,710 1,413,793 1,465,660
2614 Principal-Sewer 119,511 154,310 126,410 126,332 121,974
2615 Principal-Stormwater 27,975 27,980 27,980 27,975 27,975
2620 Interest-Water 71,912 63,100 63,100 63,100 53,905
2621 Interest-Parks Programs 203,191 323,950 307,150 307,139 295,898
2622 Interest-Transportation 1,776,781 1,874,810 1,815,290 1,815,128 1,692,442
2623 Interest-Lands and Buildings 707,355 664,690 654,690 654,535 595,141
2624 Interest-Sewer 38,305 33,280 33,280 33,278 27,748
7,497,356 7,630,840 7,772,320 7,770,185 7,807,522
TOTALS $7,498,358 $7,631,190 $7,772,670 $7,770,385 $7,807,872
-210-
.
2006 Budget -City of Dublin, Ohio
2005
Special Assessment Debt Service Funds 2006
Finance 2004 2005 Revised 2005
Office of the Director Actual Budget Budget Estimate Budget
320-0210
Debt Service
$29 $0 $0 $0 $0
2301 County Auditors' Deductions 5,000
2610 Principal-Water and Sewer 5,000 5,000 5,000 5,000 750
2620 Interest-Water and Sewer 1,475 1,110 1,110 1,100
TOTALS $6,504 $6,110 $6,110 $6,100 $5,750
321-0210
Debt Service
11 25 110 100 50
2301 County Auditors' Deductions 75,000
2612 Principal-Transportation 65,000 75,000 75,000 75,000
2822 Interest-Trans ortation 55,113 51,440 51,440 51,435 47,115
TOTALS $120,124 $126,465 $126,550 $126,535 $122,165
322-0210
Debt Service
23 25 25 25 25
2301 County Auditor Deductions
2612 Principal-Transportation 65,000 65,000 65,000 65,000 65,00
2622 Interest-Trans ortation 65,721 64,100 64,100 64,100 62,245
TOTALS $130,744 $129,125 $129,125 $129,125 $127,270
-211-
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CITY OF UU[iLliv_
23
General Capital Improvements
STATEMENT OF FUNCTIONS:
This fund was created by City Council and has as its express purposes: the purchase of equipment, apparatus, property,
construction of buildings, structures, roads and other public improvements as needed. City income tax collections are
directly credited to this fund each year in accordance with Ordinance No. 17-87. Additional revenue is provided by
transfers from the General Fund and interest income.
NOTES AND ADJUSTMENTS:
In accordance with State requirements, separate funds will be established when notes bonds are issued for specific
projects and the associated expenditures will also be assigned to that fund. Funding is based on the 2006-2010 Capital
Improvements Program. Several significant projects are funded in the 2006 budget:
Darree Fields accessible play rg ound
In partnership with the Miracle League, an allocation originally approved for the Dublin Skate Park redesign will be
redirected to this project.
Maintenance Center Improvements
This project provides for the construction of a connector road between the school's transportation facility and the
Service Center.
Municipal Building
This allocation is for land acquisition only. The construction of the municipal building has been deferred
to allow the City to redirect those funds to the SR161/Post Rd interchange improvements.
Annual Street Maintenance Program
This is an annual allocation for repairing the City's roadways
Hvland Crov intersection/access-Glacier Ridge elementary
This project is the result of a partnership with the Dublin City School District. The improvement will provide access
to the Glacier Ridge elementary school that is currently under construction.
Ave Road widenin -Phase 1 & 2
These funds are for the acquisition of right-of--way for Phase 1, Shier Rings Road to Woerner Temple Road. An
OPWC grant application will be submitted in the fall of 2006 for Phase 1.
COIC Improvement Fund
The Central Ohio Innovation Center (COIC) Fund has been established to account for the in5rastructure improvements
determined necessary for the development of the COIL. In 2005/2006 the City will begin design and right-of--way
acquisition related to the US33/SR161/Post Road interchange improvements. Funds will be transferred from the
Capital Improvements Tax Fund to the COIC Fund and debt will be issued in the future as identified in the City's
2006-2010 CIP.
Village Pkwy/Shamrock Blvd extension (TIF)
This allocation provides for the extension of Shamrock Boulevard from its present northern terminis to Village
Parkway. .
Hvland Crov Road/Brand Road intersection (TIF)
This funding is for the design of this intersection, with an emphasis on turn lanes, drainage, shoulder grading work
and signalization to improve the intersection for better traffic management.
Riverside Dr/SR161 (TIF)
This project provides for additional turn lanes and an upgrade to the existing traffic signal and streetscape
improvements.
Lifetime Fitness (TIF)
This project provides additional right turn lanes and modifications to the traffic signal at the Sawmill Road/Hard
Road intersection.
CIp -213 - 12/ 12105
2006 Budget-City of Dublin, Ohio
2005
Capital Improvement Tax 2004 2005 Revised 2005 2006
Capital Actual Budget Budget Estimate Budget -
401-0314
Other Expenses
2790 Transfers $4,845,607 $5,046,908 $5,046,908 $5,046,908 $5,900,000
2791 Advances 5,602,058 0 ~ 0 2,854,040 2,600,000
10,447,665 5,046,908 5,046,908 7,900,948 8,500,000
f.
Capital Outlay
2510 Land and Land Improvements 500,007 500,000 1,010,000 ~ 998,318 250,000
2511 Park and Bikeway Improvements 744,709 2,488,000 2,333,075 2,000,000 2,303,000
2522 Police Capital Equipment 54,620 411,000 472,700 405,000 358,000
2523 City Maintenance Equipment 1,226,472 2,077,000 1,551,349 1,500,000 1,187,000
2530 Bldgs. & Other Structures 0 30,000 30,000 30,000 500,000
2550 Transportation Projects 3,386,180 7,891,000 8,320,357 5,000,000 6,604,000
2562 Storm Sewer Improvements 1,437,272 1,105,000 1,514,876 1,000,000 1,125,000
2571 Computer hardware/software 772,288 1,054,600 1,399,817 1,000,000 1,091,000
2572 Building repairs and renovations 460,367 364,000 561,764 550,000 385,525
2573 Utility burial 506,000 400,000 .3,064,522 3,000,000 0
2579 Other Projects 154,836 160,000 160,000 50,000 200,000
2599 Contingencies 34,210 225,000 270,500 75,000 225,000
9,276,961 16,705,600 20,688,960 15,608,318 14,228,525
TOTALS $19,724,626 $21,752,508 $25,735,868 $23,509,266 $22,728,525
-214-
2006 Budget-City of Dublin, Ohio
Capital Improvement Tax
Capital
401-0314
Capital Outlay
2510 Land and Land Improvements
Land Acquisition $250,000
$250,000
2511 Park and Bikewa Improvements
Park renovations/improvements 403,000
Ballantrae Park 115,000
Skate Park Redesign -0-
Woods of Indian Run bikepath 95,000
DCRC Wee folk room conversion 350,000
DCRC air quality 400,000
Darree Fields Development 885,000
Darree Fields accessible playground 10,000
NE Quad .Park 45,000
2,303,000
2522 Police Capital Equipment
Tasers 75,000
Fifth radio console position 33,000
Portable surveillance system 30,000
Convert public safety radio units to digital 220,000
358,000
2523 City Maintenance Capital Projects
Fleet management program-replacements 710,000
Fleet management program-equipment 277,000
Maintenance Center improvements 200,000
1,187,000
2530 Buildings and Other Structures
Municipal Building 500,000
500,000
2550 Transportation Projects
Annual street maintenance program 1,997,000
Annual roadside improvements 85,000
Annual bikeway maintenance 40,000
Bikeway connections/additions 150,000
Annual sidewalk program 125,000
Pedestrian Tunnels 450,000
Hyland Croy intersection/access-Glacier Ridge elementary 340,000
Eiterman-Industrial Pkwy intersection improvements 75,000
Tuttle Crossing Boulevard widening 1,050,000
Avery Road widening-Phase 1 & 2 1,500,000
-215-
2006 Budget-City of Dublin, Ohio
Capital Improvement Tax
Capital
2550 Transportation Projects(continued)
Tara Hill traffic calming 677,000
Muirfield Drive/Sells Mill 65,000
Cosgray Road/Shier Rings 50,000
6,604,000
2562 Stormwater Improvements
Annual Storm Sewer maintenance 3b0,000
Stormwater improvements 825,000
1,125,000
2570 Other Projects 8~ Equipment
2571 Computer hardware/software 1,09'1,000
2572 Building repairs and renovations 385,525
2579 Historic Dublin 100,000 ,
2579 Synthetic Turf at Dublin high schools 100,000
1,676,525
2599 Contingencies 225,000
225,000
2710 Transfers
Debt 5,150,000
COIC Improvement Fund 750,000
5,900,000
2791 Advances '
Village PkwylShamrock Blvd extension {TIF) 1,500,000
Hyland Croy Road/Brand Road intersection (TIF) 250,000
Riverside Dr/SR161 (TIF) 350,000
Lifetime Fitness (T1F) 500,000
2,600,000 x*~
TOTAL $22,728,525
-216-
.
24
Parkland Acquisition Fund
STATEMENT OF FUNCTIONS:
Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of parkland
dedication. These fees are credited to the parkland Acquisition Fund for the purpose of acquiring
recreational facility sites, o en space and/or parkland.
NOTES AND ADJUSTMENTS:
Funding programmed for 2006 is based on the 2006-20010 Capital Improvements Program. One of City
Council's goals for 2001 was to identify a process to set aside additional funds to preserve undeveloped land.
As a means of accomplishing this goal, the City's "inside millage" from property taxes is credited to the
Parkland Acquisition Fund. This practice is reviewed each year as a part of the tax budget process.
ParkAcq -217- 12/12/05
2006 Budget-City of Dublin, Ohio
Parkland Acquisition 2005
Finance 2004 2005 Revised 2005 2006
Office of the Director Actual Budget Budget Estimate Budget
402-0210
Other Expenses
2349 Other Professional Services $3,445 $0 $0 $0 $0
2791 Advances 1,500,000 0 0 0 0
1,503,445 0 0 0 0
Capital Outlay
2510 Land and Land Improvements 3,555,769 2,325,000 2,796,500 2,300,000 3,072,000
402-0219 (miscellaneous)
Other Expenses
2301 Coun Auditor Deductions 18,444 25,000 32,500 32,278 25,000
402-0314
Transfers
2790 Transfers 255,818 510,520 531,520 530,674 587,065
TOTALS $5,333,476 $2,860,520 $3,360,520 $2,862,952 $3,684,065
-218- g:,
25
Public Service/ Water Maintenance
STATEMENT OF FUNCTIONS:
This program is under the joint supervision of the Directors of Public Service, Streets and Utilities, and
Engineering. Under this work program falls the budgeting and fiscal control function, planning and design of
all new construction and improvements of the water distribution system which is tied to the City of Columbus
system under a service contract. The Administration works in cooperation with architects, engineers,
consultants, and builders and developers in planning improvements to the Dublin portion of the system. Also
included is the hydrant maintenance program.
OBJECTIVES AND ACTIVITIES:
• Continue the ongoing hydrant maintenance program in-house with a significant cost savings.
• Sand blast hydrants for repainting and continue the ongoing maintenance of hydrants.
• Locate all watch valves.
PERSONNEL DATA 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
. 2 2
Maintenance Worker 2
Seasonal Maintenance Worker 3 -
TOTAL 5 4
NOTES AND ADJUSTMENTS:
Thirty percent (30%) of the Maintenance Supervisor position reflected in the Sewer Fund is allocated to this
budget. A .Crew Leader is also charged to this budget based on actual time worked in this area. A Civil
Engineer position reflected in the Engineering budget is allocated 20% to the Water Fund. A seasonal
maintenance worker position was removed.
-219- 12/12/05
Water
- 2006 Budget-City of Dublin, Ohio
Water Fund 2005
Public Service 2004 2005 Revised 2005 2006 w
Streets and Utilities _ Actual Budget Budget Estimate Bud et
610-1320
Personal Services
2110 Salaries/Wages $99,873 $112,000 $112,000 $112,000 $113,125
2111 Overtime Wages 2,989 3,000 13,500 13,500 3,000
2112 Other Wages 28,237 40,000 29,500 27,000 40,000
2120 Employee Benefits 52,659 64,120 54,120 49,000 52,425
2140 Uniforms & Clothin 4 182 4 720 5 084 3 950 4 750
187,940 223,840 214,204 205,450 213,300
Other Expenses
2201 Conferences/Mileage 542 1,600 1,600 600 1,500
2303 Hydrant Maintenance & Repair 83,344 69,400 76,677 76,600 69,400
2310 Utilities 72,631 90,000 103,453 103,400 84,000
2320 Communications 516 500 500 400 900
2351 Maintenance of Equipment 215 10,000 1,000 1,000 10,000
2390 Misc. Contractual Services 799 600 600 600 600
2420 Operating Supplies 13,826 55,200 32,119 31,900 55,200
2440 Small Tools & Minor Equipment 2,594 6,000 7,584 4,700 6,000
2910 Refunds 49,953 10,000 62,800 62,752 10,000 "
224,420 243,300 286,333 281,952 237,600 ,
Capital Outlay
2520 Equipment & Furniture 0 0 0 0 0
2561 Water System Improvements 0 45,000 45 000 0 0
0 45,000 45,000 0 0
TOTALS $412,360 $512,140 $545,537 $487 402 $450 900
-220- ,
2006 Budget -City of Dublin, Ohio
Water Fund 2005
Finance 2004 2005 Revised 2005 2006
Office of the Director Actual Budget Budget Estimate Budget
610-1210
Debt Service
2610 Principal 205,000 215,000 215,000 215,000 230,000
2620 Interest 178,035 165,900 165,900 165,900 152,850
610-0314
Other Expenses
2791 Advances 1,872,350 0 0 600,000 0
Water Fund
Administrative Services
Facilities
610-1940
Capital Outlay
2530 Buildin & Other Structures 0 20,000 20,000 20,000 0
TOTALS $2,255,385 $400,900 $400,900 $1,000,900 $382,850
-221-
Public Service/ Water Maintenance
BUDGET SUMMARY:
610-1320
• Account 2110 and 2120 include funding for the positions reflected in the Personnel Data and the
allocations for Streets and Utilities employees identified under Notes and Adjustments.
• Account 2112 includes funding for seasonal Maintenance Workers.
• Account 2303 provides funding for the contract with Washington Townships to service the City's
hydrants and for emergency repairs.
• Account 2310 provides funding for utility costs related to the operation of the water system.
• Account 2420 includes funding for repainting, installation of glass beads, and hydrant repair parts and
materials.
610-1210
• Accounts 2610 and 2620 provide funding for debt service obligations for the 1985 Avery-Road
Waterline bond issue and the Rings Road/Blazer Parkway Water Tower bond issue.
Water -222- 12/12/05
2006 Budget-City of Dublin, Ohio
2005
Water Fund
Public Service 2004 2005 Revised 2005 200
Engineerin Actual Bud et Bud et Estimate Bud et
610-1330
Personal Services
2110 Salaries & Wages $14,132 $14,800 $14,800 $12,500 $10,100
4,974 5,220 5,220 3,900 2,675
2120 Em to ee Benefits
19,106 20,020. 20,020 16,400 12,775
Other Expenses
1,319 2,000 2,000 2,000 2,000
2201 Conferences/Mileage
2349 Professional Services ~ 99,367 50,000 79,063 79,063 50,000
0 500 500 500 500
2351 Maint. of E ui ment
100,686 52,500 81,563 81,563 52,500
Capital Outlay
2561 Water S stem Im roveinents 154,969 2,850,000 2,859,714 330,000 200,000
154,969 2,850,000 2,859,714 330,000 200,000
TOTALS $274,761 $2,922,520 $2,961,297 $427,963 $265,275
-223-
Public Service/ Water Maintenance
Budget Summary:
• Accounts 2110 and 2120 provide funding for the allocation of a civil engineer position.
• Account 2349 provides funding to maintain the computer modeling program developed during the
Community Plan process. This program is used to track water pressure and identify system needs.
Account 2~ 61 provides funding as identified in 2006-2010 C1P for the design of a new water tower, booster
station upgrades, and a 16" waterline on SR 161 west of Cosgray road.
F
Water -224- 12/ 12/05
zs
Public Service/ Server Maintenance
STATEMENT OF FUNCTIONS:
This work program is under the joint supervision of the Directors of Public Service, Streets and Utilities, and
Engineering. This work program includes the budgeting and fiscal control function, planning and design of all
new construction, improvements and removal of infiltration and inflow sources. Streets and Utilities is
responsible for the execution of maintenance on the entire sanitary sewer system, and also conducts inspection
of lines and collects data on the system for use by Engineering. Engineering analyzes system data to estimate
amounts of extraneous flow to be eliminated, recommends the repair and work program and new construction
to be performed. The City staff works in cooperation with homeowners, engineers, consultants, builders, and
developers, Ohio Environmental Protection Agency, and with the City of Columbus which provides
wastewater treatment and a service contract.
OBJECTIVES AND ACTIVITIES:
• To minimize infiltration and inflow in both the public and private portions of the sanitary sewer
system.
• To assess condition of subsurface infrastructure underlying streets which are programmed for
resurfacing in order that repairs be made as part of the street resurfacing program.
To provide a safe work environment for all employees and ensure the safety of the public.
• To update the computer modeling program for the sewerage system.
PERSONNEL DATA ~ 2005 2006
POSITION TITLE CURRENT NUMBER ADOPTED
Engineering Project Inspector 1 1
Maintenance Supervisor 1 1
Maintenance Crew Leader 1 1
Maintenance Worker 6 6
Seasonal Maintenance Worker l 1
TOTAL 10 10
NOTES AND ADJUSTMENTS:
The Maintenance Supervisor position is allocated 50% to this budget, 30% to the Water Fund and 20% to the
Street fund- A Civil Engineer position reflected in Engineering's budget is allocated 50% to the Sewer Fund.
Sewer -225- 12/12/05
2046 Budget, City of Dublin, Ohio
Sewer Fund 2005
Public Service 2004 2005 Revised 2005 2006
Streets & Utilities Actual Budget Budget Estimate Budget
620-1320
Personal Services
2110 Salaries & Wages $244,703 $323,500 $323,500 $317,500 $368,925
2111 Overtime Wages 16,753 30,000 30,000 28,000 30,000
2112 Other Wages 90 17,500 5,500 3,850 17,500
2120 Employee Benefits 116,301 111,570 125,570 125,000 156,700
2140 Uniforms & Clothing 3,740 8,820 7,893 5,900 8,825
381,587 491,390 492,463 480,250 581,950
Other Expenses
2201 Conferences/Mileage 4,400 9,750 13,050 9,700 10,050
2301 County Auditor Deductions 2 0 0 10 0
2310 Utilities 93 500 958 400 500
2320 Communications 1,087 1,200 1,200 500 2,150
2349 Other Professional Services 175,121 150,000 324,408 300,000 150,000
2351 Maint. of Equipment ~ Facilities 3,490 7,200 8,302 8,300 13,250
2390 Misc. Contractual Services 25,828 42,000 59,122 58,000 42,000
2410 Office Supplies 2,550 4,000 5,000 3,300 4,000
2420 Operating Supplies 7,943 11,350 11,350 11,000 20,350
2430 Repair and Maintenance 15,263 100,000 100,878 98,000 500,000
2440 Small Tools & Minor Equipment 4,578 7,500 7,500 5,150 12,000
2910 Refunds 11,200 10,000 76,000 75,720 10,000
251,555 343,500 607,768 570,080 764,300
Capital Outlay
2520 Equipment & Furniture 3,505 1,000 1,000 1,000 1,000
2563 Sanitary Sewer Improvements 0 162,000 96,000 0 0
3,505 163,000 97,000 1,000 1,000
TOTALS $636,647 $997,890 $1,197,231 $1,051,330 $1,347,250
-226-
2006 Budget, City of Dublin, Ofiio
Sewer Fund 2005
Finance 2004 2005 Revised 2005 2006
Office of the Director Actual Budget Bud et Estimate Budget
620-1210
Debt Service
2614 Principal 807,868 842,900 842,900 588,880 619,965
2624 Interest 669,467 634,600 634,600 452,562 598,050
620-1218
Other Expenses
1,429,600 0 0 0 0
2791 Advances
TOTALS $2,906,935 $1,477,500 $1,477,500 $1,041,442 $1,218,015
-227-
Public Service/ Sewer Maintenance
BUDGET SUMMARY:
620-1320
• Account 2 t i 0 and 2120 include funding for the positions reflected in the Personnel Data and the allocations
for Streets & Utilities employees identified under Notes and Adjustments.
• Account 2201 includes funding for the training of personnel in accordance with Occupational Safety and
Health Administration (OSHA) requirements.
• Account 2349 includes funding for services related to televising and cleaning the sewer system.
• Account 2351 includes funding to purchase 800 feet of camera cable for the sewer cleaning program.
• Account 2420 is funding for supplies necessary for doing in house sewer cleaning and repairs.
• Account 2430 is an allocation for repair to sewer lines and maintenance of equipment. With the increase
amount of cleaning being completed, more needed repairs have been identified.
620-1210 ~r
• Accounts 2614 and 2624 provide funding for debt service obligations related to the Upper Scioto West
Branch Interceptor.
Sewer -228- 12/12/OS
2006 Budget, City of Dublin, Ohio
Sewer Fund 2005
Public Service 2004 2005 Revised 2005 2006
Engineerin Actual Budget Budget Estimate Budget
620-1330
Personal Services
2110 Salaries & Wages $88,144 $92,240 $92,240 $85,300 $84,075
2111 Overtime Wages 553 •750 750 750 750
2120 Benefits 34,623 36,130 36,130 28,000 30,100
2140 Uniforms 0 500 500 500 500
123,320 129,620 129,620 114,550 115,425
Other Expenses
2201 Conferences/Mileage 326 2,000 2,000 400 2,000
2349 Other Professional Services 90,217 125,000 191,148 146,000 125,000
2390 Misc. Contractual Services 0 5,000 5,000 0 5,000
2410 Office Supplies 55 500 500 0 0
2420 Operating Supplies 0 10,000 1.0,000 100 10,000
90,598 142,500 208,648 146,500 142,000
Capital Outlay
2563 Sanita Sewer Im rovements 412,314 1,195,000 1,195,000 1,195,000 1,375,000
412, 314 1,195,000 1,195,000 1,195,000 1,375,000
Totals $626,232 $1,467,120 $1,533,268 $1,456,050 $1,632,425
-229-
Public Service/ Sewer Maintenance
Budget Summary:
• Accounts 2110 and 2120 provide funding for the allocation for a Civil Engineer position and for the
engineering project inspector. ,k.
• Account 2349 provides funding to maintain the computer modeling program developed during the
Community Pian process. This program will be used to identify system improvements need to be
programmed in the CIP.
• Account 2420 provides funding for chemicals used to mitigate odor.
~ Account 2563 provides funding as identified in 2006-2010 CIP to include sanitary sewer line
extension- Mc Kitrick to School and the South Fork sanitary extension-
Sewer -230- 12/12/05
~n
27
Community Relations
STATMENT OF FUNCTIONS:
Ordinance 11-93 authorized the establishment of the Merchandising Fund as part of the comprehensive
economic development program. Dublin merchandise is available for resale. The revenue from the sale of the
merchandise is used to purchase merchandise, as the intent of the merchandising campaign is to be self-
supporting.
Merch -231- 12/ 12/05
2006 Budget-City of Dublin, Ohio
Merchandising Fund 2005
Administrative Services 2004 2005 Revised 2005 2006
Communi Relations Actual Bud et Bud et Estimate Budget
630-1130
Other Expenses
2390 Misc. Contractual Services $305 $100 $600 $600 $100
2420 Operating Supplies 9,017 10,000 9,424 9,000 10,000
2910 Refunds 0 0 125 125 0
9,322 10,100 10,149 9,725 10,100
TOTALS $9,322 $10,100 $10,149 $9,725 $10,100
-232-
Community Relations
BUDGET SUMMARY:
• Account 2390 is an allocation for estimated sales tax payments to the State of Ohio.
• Account 2420 provides funding to buy merchandise for resale.
Merch -233- 12/12/05
THIS PAGE LEFT BLANK INTENTIONALLY
CITY OF UUI3I.I`_
za
Internal Service /Employee Benefits Self-Insurance
STATEMENT OF FUNCTIONS:
The Employee Benefits Self-Insurance Fund has been established to account for monies received from other
funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self-Insurance
Fund makes payments for services provided to employees (claims), the third party administrator(s) and for
stop-loss coverage. The budgeted amounts are based on the maximum dollar value of claims that would be
paid under the plan, third party administrator fees, and the premium for stop-loss insurance. "Premiums" are
charged to benefit accounts based on the estimated cost of coverage as determined by the third party
administrator. The Employee Benefits Self-Insurance Fund will provide a new Wellness benefit and a new
Flexible Spending Account benefit for non-union personnel in 2006.
NOTES AND ADJUSTMENTS:
The monthly funding level ("premium equivalent") for 2006 is $870 ($10,440/year) for family coverage and
$355 ($4,260/year) for single coverage for non-union personnel. The monthly funding level ("premium
equivalent") for 2006 is $3 80 ($4,560/year) for single coverage and $976 ($11,712/year) for family coverage
for union personnel. The lower funding rates for non-union personnel are due to the new Medical and
Prescription Drug Plan designs to be implemented for non-union staff beginning January 1, 2006.
This fund contains $55,000 for a new comprehensive wellness benefit that will combine active wellness
programming with third party administration services. The third party administration services will help
employees and their spouses, participating in the new benefit, to establish wellness goals for 2007.
This fund also contains $20,450 to cover 1/3 of the salary/wages for the Fitness/Wellness Supervisor at the
Recreation Center. The Fitness/Wellness Supervisor will play a principle role in the programming of this new
Wellness benefit.
IntServ -235- 12/12/05
2006 Budget-City of Dublin, Ohio
Employee Benefits Self Ins. 2005
City Manager 2004 2005 Revised 2005 2006
Human Resources Actual Budget Budget Estimate Budget
701-1120
Personal Services
2110 Salaries & Wages $0 $0 $0 $0 $18,000
2120 Employee Benefits 0 0 0 0 2,450
0 0 0 0 20,450
Other Expenses
2309 Third Party Administration $115,116 $241,100 $241,100 $235,000 $241,000
2361 Medical Claims 3,835,999 3,061,300 3,326,300 3,325,550 3,210,000
2364 Stop-loss Coverage 225,795 245,000 245,000 230,000 250,000
2390 Misc. Contractual Services 126,874 107,000 107,000 75,000 92,700
4,303,784 3,654,400 3,919,400 3,865,550 3,793,700
TOTALS $4,303,784 $3,654,400 $3,919,400 $3,865,550 $3,814,150
-236-
[nternal Service/ Employee Benefits Self [nsurance
BUDGET SUIViMaRY:
• Account 2110 and 2120 funds salary and benefit costs associated ~t~ith the City's wellness program,
specifically the fitness,'~veliness coordinator. These expenses will reflect actual hours allocable to this
program.
• Account 2309 reflects funding for third-party administration fees from United Health Care (UHC),
Envision itx and EB1vIC, the administrator of the City's new flexible spending programs.
• Account 2361 funds employee medical claims.
• Account 2364 provides funding for astop-loss insurance policy to protect the City against catastrophic
or extraordinarily high cost claims.
• Account 2390 includes funding for the City's ne~v comprehensive c~~ellness benefit. Funding is
included for programming and third party administration fees. Also funded is continuation of
professional benefits consultation; in 2006, further review of plan desi3m and cost containment
strategies is anticipated.
IntServ -237- 12/ 12/05
Tt~iS I'.aGE LEF"C [i[.ANK tNTEN"I'tON.aLLl'
CITY Q(' f1L~Eti.l1~_
Internal Service/ Workers' Compensation Fund
STATEMENT OF FUNCTIONS:
The Workers' Compensation Fund has been established to cover the costs associated with the City's Workers'
Compensation coverage under a group rated plan. Funds are transferred from the General Fund to cover
premiums, claims, and third party administration fees associated with the City's Workers' Compensation
coverage.
NOTES AND ADJUSTMENTS:
This budget reflects estimated premiums for the City's Workers' Compensation coverage for 2006.
Adjusted premiums are based on 2005 estimated payroll of $24.1 million.
The City receives a 15% discount from the State of Ohio Bureau of Worker's Compensation (OBWC) for
participation in the Bureau's Drug Free Workplace Program. Unlike previous years, however, the OBWC is
no longer offering discounts or dividends to employers. In addition, the OBWC has set a high reserve on
certain City claims, which has affected our experience rating.
Because estimates for workers' compensation through the OBWC indicate significant increases over the
coming years, the City plans to begin self-insuring in 2006. Initial estimates indicate that self-insurance will
result in savings of approximately 42% over continuing coverage through OBWC. However, because
payments are paid one year in arrears to OBWC, funding for 2006 reflects both the 2005 payment to OBWC as
well as funding to begin the self-insurance program.
IntServ -239- 12/12/05
2006 Budget-City of Dublin, Ohio
Workers Compensation Fund 2005
City Manager 2004 2005 Revised 2005 2006
Human Resources Actual Budget Budget Estimate Budget
703-1120
Other Expenses
2309 Third Party Administration $7,064 $10,300 $10,300 $8,000 $42,565
2363 Claims/Judgements 0 0 0 0 131,860
2364 Premiums 134,183 168,000 168,000 128,500 662,439
2390 Misc. Contractual Services 793 7,200 7,200 0 4,000
2391 Membership/Subscriptions 0 0 0 0 0
142,040 185,500 185,500 136,500 840,864
TOTALS $142,040 $185,500 $185,500 $136,500 $840,864
-240- aa,
~.h.
Internal Service/ Workers' Compensation Fund
BUDGET SUMMARY:
• Account 2309 includes both the administrative fee associated with the final year ofparticipation in the
OBWC program as well as the estimated costs of third-party administration for aself-funded program
beginning in 2006.
• Account 2363 reflects the estimated claims expenses for 2006 as aself-funded program.
• Account 2364 includes the premium payment to OB WC for 2005 as well as the premium for stop-loss
coverage for the self-insured program.
IntServ -241- 12/12/OS
TEItS PAGE LEFT BLANK CNTENTtONALLY
~R
29
Fiduciary Funds
STATEMENT OF FUNCTIONS:
These funds reflect the cost of reimbursing developers for the cost of installing certain public improvements
(water & sewer reimbursement), for refunding permit bonding fees deposited with the City to ensure
completion of a project. A specific agency fund has been established for the collection of taxes on behalf of
the Dublin Convention & Visitor's Bureau, the collection and distribution of a building surcharge mandated by
State law and for the collection and distribution of income tax revenues that are required, by Revenue Sharing
Agreements, to be shared with the Dublin City School District.
NOTES AND ADJUSTMENTS:
-243- 12/12/05
Agency
2006 Budget-City of Dublin, Ohio
Fiduciary Funds 2005
Finance 2004 2005 Revised 2005 2006
Office of the Direcfor Actual Budget Bud et Estimate Budget
Income Tax Revenue Sharing
802-0210
2390 Contractual Obligation-CRAs 907,786 950 000 950,000 891 210 1 182 000 u
TOTALS $907,786 $950,000 $950,000 $891,210 $1,182,000 ~
Agency Fund
805-0210
2304 Sewer Tap Paybacks 639,900 500,000 815,000 719,600 600,000
2305 Water Tap Paybacks 37,953 0 0 0 0
2307 Project Maintenance Bonds 0 5,000 5,000 2,500 5,000
2910 Refunds 6,000 3,000 13,000 6,000 3,000
2914 Refunds-Conditional Occupancy 300,000 275,000 400,000 400,000 300,000
2916 Refunds-BD of Bldg Standards 6,283 10,000 22,444 20,000 12,000
2917 Refunds-CRC Deposits 23,568 20,000 23,000 23,000 20,000
2919 Refunds- Theatre Admissions 679 3,000 3,000 800 2,000
2921 Refunds-Vendor Bonds 1,500 3,000 3,000 1,500 2,000
2923 Refunds-Washington Twp 1,800 3,000 3,000 1,200 2,000 5
2924 Refund-Hydrant Permit 2 600 3 000 3 000 1 100 2,000
TOTALS $1,020,283 $825,000 $1,290,444 $1,175,700 $948 000
Dublin Convention and Visitors Bureau
804-0211
2824 Payment to Dublin Convention
& Visitors Bureau $487,740 $467,000 $511,641 $480,000 $480,000
TOTALS $487,740 $467,000 $511,641 $480,000 $480,000
-244-
2006 OPERATING BUDGET - C[TY OF DUBLIN
GLOSSARY OF TERi'~IS
While not inclusive, this glossary is provided to assist the reader ~z•ith definitions of some
unfamiliar terns used in the budget document.
Accrual Basis - a basis of accounting in which transactions are recognized at the time they are
incurred or obligated, rather then when cash is received or spent_
Agency fund - a type of fiduciary (trust) fund used to account for assets hetd by the Cit} as an
agent for individuals, other governments and/or other funds.
Appropriation -authorization from the legislative authority (City Council) to expend funds for a
specific purpose or category of purposes. Appropriations are for the current fiscal year, and lapse
at the end of the fiscal year if not obligated for a specific purpose.
Bond Rating - a measure of the City's credit-worthiness deternlined by established outside
agencies by reviewing the City's financial viability and practices. A high bond rating results in
favorable interest rates when the City borrows funding for long term capital projects.
Budget -the financial operating plan for a given time period which provides estimates of
expenditures and revenues for that time period and outlines the assumptions under which [hose
estimates were made.
Budget Calendar -the schedule of key dates that are followed in the preparation and adoption
of the budget_
Budgetary basis -the basis under which the budget estimates a?-e made.
Capital Outlay - a category of expenditures that includes items greater than a certain value
and/or expected to last for greater than a specified time period.
Capital Improvements Program (CIP) -five-year plan for infrastructure and other long term
investments such as roadways, technology, vehicles, parks, etc_
Capital Improvements Tax Fund - represents the 25% of the local income tax collected for the
purpose of funding capital improvements.
Capital Projects Fund - are used to account for the financial resources to be used for
the acquisition or construction of major capital facilities other than those financed by
Proprietary Funds and Trust Funds.
Capital Project - a major construction, acquisition, or renovation activity that adds value to or
significantly increases the useful life of the government's physical assets.
Cash basis - a basis of accounting or budgeting in which transactions are recognized only when
cash is increased or decreased.
Cemetery Fund - a fund provided to account for revenue received from the sale of cemetery lots
and interment fees. Expenditures are restricted to the maintenance of the City's cemeteries_
- 245 -
2006 OPERATING BUDGET -CITY OF DUBLIN
Cemetery Perpetual Care Fund -established in order to set aside funds so that when all the
City's cemetery burial lots are sold, there are funds remaining to properly maintenance all
cemetery lots in perpetuity.
City Charter - a document ratified by a vote of the people that outlines the guidelines and
policies under which a city will operate.
Council-Manager form of government -the form of government~in which an elected City
Council hires a professional city manager to serve as the chief administrative official for the City,
as opposed to an elected mayor.
Contingence - a budgeted reserve set aside for emergencies or unforeseen expenditures not
otherwise included within the budget. ?
Debt Service -the cost of paying principal and interest on borrowed funds according to a
predetermined schedule.
Dublin Convention and Visitors Bureau Fund -accounts for 25% of the tax imposed on
establishments that provide sleeping accommodations for transient guests and is due to the Dublin
Visitors and Convention Bureaus as required by state law.
Employee Be~iefits Self-Insurance Fund -includes monies received from other funds as
payment for providing medical, dental and vision benefits. The Employee Benefits Self-
Insurance Fund may make payments for service provided to employees, for reimbursements
to employees who have paid providers, to third party administrators for claim payment or
administration, for stop-loss coverage, or any other similar purposes.
Encumbrance -the commitment of appropriated funds to purchase an item or service; to
encumber funds means to commit them for a specified future expenditure.
Enforcement and Education Fund -provided to account for revenue received from penalties
assessed in accordance with violations involving Section 4511.19, Ohio Revised Code.
Expenditures are restricted to educating the public of laws governing the operation of a motor
vehicle while under the influence of alcohol and other information relating to the operation of a
motor vehicle and the consumption of alcoholic beverages.
Enterprise fund -used to account for operations that are financed and operated in a manner similar
to private business enterprises -where the intent is the costs of providing goods or services to the
public on a continuing basis be financed or recovered primarily through user charges.
Expenditure - the payment for goods or services; in a cash -based budget such as the City of
Dublin's, expenditures are recognized only when the cash payment for the cost of goods received or
services rendered is made.
Fiscal Year -the twelve-month period designated as the operating year for accounting and
budget purposes; in the case of the City of Dublin, January 1 -December 31, or calendar year.
-246-
2006 OPERATING BUDGET -CITY OF DUBLIN
Full -Time Equivalent (FTE) -represents an employee working a standard X10-hour workweek,
or its equal in terms of hours comprised of more than one employee
Fund -the basis on which governmental accounting system are organized; an independent
financial and accounting entity with aself-balancing set of accounts in which transactions relating
to resources, expenditures, assets and liabilities are recorded. Funds are established to account
for the use of restriced revenue sources and to carry on specific activities.
General Fund -the general operating fund used to fund public ser~•ices used to account for all
financial resources except those required to be accounted for in another fund.
General Obligation Debt -debt backed by the full faith, credit and taxing power of a
government.
General Obligation Debt Service Fund -accounts for the accumulation of resources and
payment of general obligation bond principal and interest lrom governmental resources.
Grant - a contribution by a government or other entity to support a particular function
Home rule -the term used to describe the po~y~ers of municipal corporations operating under a
charter which provides for or authorizes a method of procedure in the passage and publication of
legislation, the making of improvements, and the lev}~ing of assessments differing from the
method prescribed by general law, may pass and publish such legislation, make such
improvements, and levy such assessments under the general law or in accordance with the
procedure provided for or authorized by its charter.
Hotel Motel Tax Fund -fund into which taxes derived from hotel room stays (bed taxes) are
deposited; this fund accounts for 75% of the tax imposed on establishments that provide sleeping
accommodations for transient guests. Expenditures are restricted to the advancement of cultural
development, beautification of public property, improvement of the historic district and any other
project or expenditure which would enhance the City's appeal to visitors and tourists.
Income Tax Revenue Sharing Fund -fund into which income taxes to be shared with Dublin
City Schools in conjunction with certain economic development agreements are deposited for
payment to the schools.
Infrastructure -the physical assets of a government, including but not limited to public
buildings, streets, curbs and traffic control devices, water and sewer facilities, and parks and
public lands.
Internal service fund -used to account for the financing of goods or services provided by one
department or agency of the City to other departments or agencies on acost-reimbursement basis.
Charges are intended only to recoup the total cost of such services
Lapse of appropriation -the expiration of appropriation authority at the end of the fiscal year if
it is neither expended nor encumbered for a specific purpose.
Law Enforcement Trust Fund -accounts for all cash or cash proceeds that are a result of
contraband property seizures and forfeitures of property.
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2006 OPERATING BUDGET -CITY OF DUBLIN
Mandatory Drug Fine Fund -includes revenue from mandatory fines imposed for drug offense M
convictions in accordance with Section 2925.03, Ohio Revised Code. Expenditures are restricted
to la~v enforcement efforts pertaining to drug offenses.
Mayor's Court Computer Fund -represents an additional fee collected for computerization of
the Mayor's Court in accordance with Ohio Revised Code Section t 90 (.26 t .
Merchandising Fund - fund for receipts from sales of Dublin-related merchandise and related
costs.
Operating Expenditure - a costs of personnel, materials, services and equipment required fora ~
City unit to function.
Operating Revenue -income received by the government to pay for ongoing operations,
including items such as taxes, fees for services, investment earnings, grant revenues, etc.
Operating Transfer - an amount moved from one fund to another to support the funding of
services in the recipient fund.
Parkland Acquisition Fund -created to account for property taxes and development fees
collected for the purpose of funding acquisition of recreational facility sites, open space, andlor
parkland.
Permissive Tax Fund -accounts for permissive tax tees received in addition to the motor vehicle
license tax. Expenditures are restricted to construction or permanent improvements of the streets
and state highways within the City.
Personal Services - a category of expenditures that represents the amounts paid for all costs
associated with personnel, including wages and benefits paid by the City.
Policy - a guiding principal which defines the underlying rules which will direct
decision-making processes.
Program - a group of related activities intended to accomplish a specific objective.
Recreation Fund -created to account for revenues and expenditures for parks and recreation
programs and activities, including the Community Recreation Center.
Reserve - funds set aside that are earmarked for a specific future use.
Revenue - sources of income received during a fiscal year, operating transfers from other funds,
and other financing sources such as the proceeds derived from the sale of fixed assets.
Safety Fund -accounts for revenues and expenditures for the operations of the City's
Police Department. Major revenue sources are property taxes and subsidies from the
General Fund.
Service Payment -payment made in lieu of real estate taxes for purposes of retiring debt for
improvements in a designated tax-increment financing (TIF) district.
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2006 OPERATING BUDGET -CITY OF DUBLIN
Sewer Fund -provided to account for capacity charges for connecting into the sewer system and
the costs associated with the maintenance and repair of the City's sewer lines.
Special Assessment Debt -debt issued for a specified purpose and based on collection of taxes
levied against apre-determined set of properties for that purpose.
Special Assessment Debt Service Fund - provided to account for the accumulation of resources
and payment of special assessment bond principal and interest from special assessment levies
with governmental commitment. ,
Special Revenue Fund -used to account for the proceeds of specific revenue sources (other than
expendable trusts or major capital projects) that are legally restricted to expenditures for specified
purposes.
State Highway Improvement Fund -provided to account for the allocation of revenues derived
from motor vehicle license fees and gasoline taxes. Expenditures are restricted by state lativ to
maintenance and repair of state highways within the City.
Street Maintenance and Repair Fund -provided to account for the allocation of revenues
derived from motor vehicle license fees and gasoline taxes. Expenditures are restricted by state
law to maintenance and repair of streets within the City_
Swimming Pool Fund- includes revenues and expenditures for outdoor swimming pool
programs and activities at both outdoor facilities, excluding the capital cost of the swimming
pool.
Tax-increment financing (TIF) - A method used for funding public improvements whereby real
estate tax revenue increases resulting from those improvements are directed toward paying for
those improvements
Unencumbered Balance - the remaining balance within a fund that is not obligated for any
other purpose.
User fee (or charge) -the payment of a fee for direct receipt of a public service by the party who
benefits from the service.
Water Fund -provided to account for the collection of a user surcharge, permit fees and the
costs associated with the maintenance and repair of the City's water lines.
Workers' Compensation Seif-Insurance Fund -fund for the accumulation of funds to
insure the claims portion of the state administered workers' compensation system.
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