141-03 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank, Inc. Form No. 30043
Ordinance No. ~ 11
_fl~'2 Passed . 20
AN ORDINANCE ACCEPTING THE LOWEST AND BEST
BID FOR THE LANDSCAPE MAINTENANCE
RIGHT-OF WAY PROJECT FOR 2004, AND DECLARING AN
EMERGEPVCY
WHEREAS, after advertising and receiving beds on Tuesday, December 9, 2003 for
the Landscape Maintenance Right-of--Way Project, Council has determined that the
base bid submitted by Trugreen Chemlawn in l:he amount of $95,079 with bid
alternate #1 - $4,985.00 and bid alternate #2 - ;8,949.00 is the lowest and best bid
for the project; and
WHEREAS, this project is an approved 2004 Capital Improvements project.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, ~ of the elected members concurring:
Section 1. That the base bid submitted by Midwest Landscapes in the amount of
of $95,079 with bid alternate #1 - $4,985.00 artd bid alternate #2 - $8,949.00 for the
Landscape Maintenance Right-of--Way Project is hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into a contract for the
project as listed above, and as specified within the bid proposal and the City's bid
documents on file in the Division of Grounds and Facilities.
Section 3. That this Ordinance is necessary for the immediate preservation of the public
peace, health, safety or welfare, and for the further reason that emergency action is
necessary to comply with the bid timeframes. The ordinance shall therefore take effect
immediately upon passage.
Passed this ~~"L. day of r~ r , 2004.
Mayor -Presiding Officer
ATTEST:
Clerk of Council
I hereby certify that copies of thi
Ordinance/Resolution were posted in th
City of Dublin in accordance with Sectio
731.25 of the Ohio Revised Code.
i.~d~ ~.~~P~
De E Clerk of Council, Dublin, Ohio
Division of Grounds & Facilities
6555 Shier-Rings Road • Dublin, Ohio 43016
Phone: 614-410-4700 • Fax: 614-761-6512 M e m o
CITY OF DUBLIN
TO: Members of the Dublin City Council
FROM: Jane S. Brautigam, City Manager~~„~_ _ S . ~
DATE: December 19, 2003
INITIATED BY: Fred Hahn, Director of Grounds of Facilities
RE: Follow-up on `Turf Maintenance ROW Project' & `Landscape Maintenance
ROW Project' _
SUMMARY:
At the December 15, 2003 Dublin City Council meeting i1: was requested of staff to provide the
budgeted amount for the `Turf Maintenance ROW Project' and the `Landscape Maintenance
ROW Project'. The total budget for these two projects equals $473,168.00. The total amount
of the bids equals $430,575.00 leaving a balance of $42,593.00. This balance may be needed
for change orders during the life of both contracts.
RECOMMENDATION:
No action required.
Office of the City Manager
5200 Emerald Parkway • Dublin, Ohio 43017-1006
Phone: 614-410-4400 • Fax: 614-410-4490 M e m o
CITY OF DUBLIN
TO: Members of the Dublin City Council
FROM: Jane S. Brautigam, City Manager~~,,,,,`.~ .
DATE: December 9, 2003
INITIATED BY: Fred Hahn, Director of Grounds of Facilities
RE: Landscape Maintenance ROW Project - 20'04
SUMMARY:
On Tuesday, December 9th, 2003 bids were opened for the Landscape Maintenance ROW
Project for 2004. The funds for these areas of maintenance are included in the 2004 Operating
Budget.
Five (5) bids were received.
Base Bid Bid Alter. #1 Bid Alter. #2
1). Environmental Management Inc. $151,481.00 $3,996.00 $14,604.00
2). Urban Environments, Inc. $138,012.00 $4,850.00 $16,815.00
3). Buckeye Landscape Services, Inc.$188,472.00 $5,000.00 $26,000.00
4). Greenscapes Landscapes Inc. $174,900.00 $7,800.00 $26,000.00
5). Trugreen Chemlawn $ 95,079.00 $4,985.00 $8,949.00
This project consists of weeding, mulching, and plant maintenance for right of ways, medians
and green spaces throughout the City of Dublin. Bid alternate #1 consist ofpre-emergent weed
control and bid alternate #2 consist of plant bed edging. The specific land masses were
identified in the 2004 Operating Budget, mainly consisting ofRight-of--Way areas.
RECOMMENDATION:
Staff is recommending adoption of Ordinance no. 141-03, accepting Trugreen Chemlawn's
base bid of $95,079.00, bid alternate #1 for $4,985.00 and bid alternate #2 for $8,949.00. We
have completed references for Trugreen Chemlawn and have found their references to be
satisfactory.