135-03 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank, Inc. Form No. 30043
135-03
~I, I Ordinance No. PG~ssed , 20
AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDGET FOR
THE FISCAL YEAR ENDING DECEMBER 31, 2004 AND DECLARING AN
EMERGENCY
WHEREAS, Section 8.02(a) of the Dublin Ciay Charter requires the City Manager to
prepare and submit the annual budget to City (:ouncil; and
WHEREAS, City Council has received and reviewed the annual budget for 2004; and
WHEREAS, the Administration has incorporated in the attached 2004 Operating Budget
all modifications as requested by City Council as a result of the budget review workshops.
NOW, THEREFORE, BE IT ORDAINED, by the Council of the City of Dublin, State
of Ohio, . of the elected members concurring that:
Section 1. The 2004 Annual Operating Budget attached as an Exhibit be, and hereby is,
approved.
Section 2. That this ordinance is declared to be an emergency necessary to protect the
health, safety and welfare of the residents of the City, and for the further reason that the
annual operating budget must be in effect by January 1, 2004. This Ordinance shall be in
effect on January 1, 2004.
Passed this i~~ day of ~f~~
~ ~.frL.~, ,r/ , 2003.
Ma - rest mg fficer
ATTEST:
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
Ir,~
D y Clerk of Council, Dublin, Ohio
City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
CITY OF DUBLIN M e m o
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manager ~o,,,,,,~,,,. 5.. (~',~~.,Y....~
Date: December 15, 2003
Initiated By: Marsha I. Grigsby, Director of Finance~~-
Michele M. Hoyle, Director of Fiscal Administration
Re: Ordinance No. 135-03, 2004 Operating Budget
SUMMARY:
Ordinance No. 135-03 provides for the adoption of the 2004 Operating Budget. As a result of the
budget review meetings, modifications as requested by City Council have been incorporated in the
budget document as well as the companion Annual Appropriations Ordinance, Ordinance No. 138-03.
The following items reflect the requested modifications and corrections to the Proposed 2004 Operating
Budget:
General Fund
Division of Community Relations (pages 12)
Account 2813 (Promotional Programs) was increased by $12,,500 to restore to the 2003 level funding for
the City's hospitality tent at the Memorial Tournament.
Division of Taxation (page 29)
The 2003 Revised Budget for refunds (account 2910) was increased by $290,000 to include additional
appropriations approved after the proposed operating budget was submitted to City Council. This
increase reflects ordinance 131-03 passed November 17, 201)3.
Division of E>~ineering (pales 41-42)
The Budget Summary now clarifies funding for contractual services (account 2390). No funding is
provided in this account in the 2004 Operating Budget as the funding for annual storm water system
maintenance is now included as an annual allocation within the Capital Improvements Tax Fund.
Division of Grounds and Facilities (page 56)
The description of expenditures in Account 2390 (Contractual Services) has been expanded to further
describe the areas to be maintained contractually in 2004.
Miscellaneous Accounts (page 69)
The Budget Summary description of Account 2362 (Workers' Compensation) reflects the effect of a
rebate in 2003 to explain the net increase in cost in 2004 in spite of a rate reduction.
Memorandum
Members of Dublin City Council
Page Two
Street Maintenance and Repair Fund (page 72)
The Personnel Data section has been modified to reflect the increase of one Maintenance Crew Leader
and the commensurate decrease of one Maintenance Worker. This configuration corresponds with the
personnel funding included in the budget.
Capital Improvements Tax Fund (page 118)
The Notes and Adjustments section now includes descriptions of the largest projects funded in the 2004
Operating Budget.
Water Fund
Division of En ing Bering (pa eg_ 129)
The Budget Summary description of Water System Improvements (Account 2561) has been expanded to
describe improvements in the northwest area of the City that also are funded in the 2004 Operating
Budget.
Workers' Compensation Fund
Division of Human Resources (pa eg 142)
The 2003 Estimate for Third Party Administration (Account 2309) has been increased to $16,000.
This amount reflects a more accurate estimate and provides a better comparison between the 2003
Estimate and the 2004 Operating Budget for this purpose.
RECOMMENDATION:
We recommend passage of Ordinance 135-03 (Adoption of the 2004 Operating Budget) as an
emergency so that it becomes effective January 1, 2004, as re-quired by the Revised City Charter.
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CITY OF DUBLIN.m
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CITY OF DUBLIN, OffiO .
OPERATING BUDGET FOR 2004
TABLE OF CONTENTS
City Manager's Budget Message i
List of Officials v
City Council Goals ...............................................................................................vi
Dublin Community Profile ....................................................................................viii
Table of Organization ..........................................................................................ix
Accounting and Organizational Structure ......................................................................x
Financial Management Policies ................................................................................xvi
Summary By Fund xviii
Revenue Comparisons xx
Revenue Comparisons -General Fund .........................................................................................xxii
Revenue Projections ...................................................................................................................xxiii
Debt Administration ............................................................................................xxix
2004 Bond Payment Schedule xxxi
Revenue and Expenditure Summaries ......................................................................xxxii
Recap of 2004 Requests xxxviii
Comparison of Operating Revenues and Expenditures .....................................................xl
Staffing Summary xli
GENERAL FUND
City Council/Boards and Commissions 1
Office of the City Manager
Division of Human Resources 8
Division of Community Relations ...........................................................................................11
Division of Court Services ......................................................................................................14
Records Management .......................................................................................................17
Division of Information Technology 20
Department of Finance
Division of Accounting and Auditing 23
Procurement ............................................................................................26
Division of Taxation 28
Division of Economic Development 31
Department of Development
Office of the Director of Development 34
Division of Planning 37
Division of Engineering 40
Traffic Maintenance 43
Division of Building Standards 45
Department of Law 48
Department of Service
Office of the Director of Service 51
Solid Waste Management 54
Division of Grounds and Facilities
Grounds 5 7
Facilities 60
Division of Streets and Utilities
Vehicle and Equipment Maintenance 63
Miscellaneous Accounts 66
Transfers/Advances 70
CITY OF DUBLIN, OHIO
OPERATING BUDGET FOR 2004
TABLE OF CONTENTS
(continued)
SPECIAL REVENUE FUNDS
Street Maintenance and Repair Fund ~
. .
Division of Streets and Uhlrties 72 '
Division of Engineering
~R
Traffic Maintenance 75
State Highway Improvement Fund
Division of Streets and Utilities 77
Division of Engineering
Traffic Maintenance 80
Cemetery Fund
.
ivision o Groun s an aci rties
Recreation Fund
Division of Recreation Services
Recreation Services .....................................................................................85
Community Recreation Center 89
Division of Grounds and Facilities
Community Recreation Center -Facilities 92
Safety Fund
Division of Police 95
Swimming Pool Fund ~i.
Division of Recreation Services 98
Permissive Tax Fund 101
Hotel/Motel Tax Fund
Division of Community Relations 104
Division of Taxation 106 -
Education and Enforcement Fund
w..:
Division of Police 108
Law Enforcement Trust Fund
Division of Police 110
Mayor's Court Computer Fund
Division of Court Services 113
DEBT SERVICE FUNDS
General Obligation Debt Service Fund 116
Special Assessment Debt Service Funds 116
CAPITAL PROJECTS FUNDS
Capital Improvement Tax Fund ....................................................................................................118
Parkland Acquisition Fund 122
CITY OF DUBLIN, OHIO
OPERATING BUDGET' FOR 2004
TABLE OF CONTENTS
(continued)
ENTERPRISE FUNDS
Water Fund
Division of Streets and Utilities 124
Division of Accounting and Auditing ...................................................................................126
Division of Engineering ........................................................................................................128
Sewer Fund
Division of Streets and Utilities ............................................................................................130
Division of Accounting and Auditing ...................................................................................132
- Division of Engineering ........................................................................................................134
Merchandising Fund
Division of Community Relations .....................................................................136
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance Fund 139
Workers' Compensation Self-Insurance Fund ..............................................................................141
TRUST AND AGENCY FUNDS
Income Tax Revenue Sharing Fund .............................................................................................144
Agency Fund 144
Dublin Convention and Visitors Bureau Fund .............................................................................144
This Page Left Blank Intentionally.
December 15, 2003
To Members of Dublin City Council and Citizens of the City of Dublin:
,.CI'T`Y OF DUBLIN
office of the I am pleased to present for your consideration the 2004 Operating Budget for the City of
5200E eraldNPankway Dublin. This budget reflects the City's continued commitment to high quality services for
Dublin, Ohio 43017-1006 those who live and work in Dublin. While Dublin continues to avoid the financial hardships
faced by other Central Ohio communities in both 2003 and 2004, the 2004 budget reflects
Phone/IDD:614-410-4400 difficult choices among priorities. Fewer resources challenge managers and decision makers
Fax:614-410-4490
Veb Site: www.dublin.oh.us to look critically and creatively at how services arE; delivered. The 2004 Operating Budget
reflects maintenance of high service standards while exercising fiscal restraint.
The 2004 Operating Budget was prepared in accordance with the City Charter, the time
frames established by the annual budget calendar, and adherence to stated financial
management policies and guidelines. Funding requests focus on maintaining levels of
services provided to residents and corporate citizens and maintaining adequate resources to
implement the adopted five-year Capital Improvements Program. Funding incorporates the
first year of the Capital Improvements Program. The 2004 Operating Budget emphasizes
City Council goals to enhance the quality of life enjoyed by Dublin residents and to plan for
continued economic success.
The 2004 Operating Budget provides for full operation and maintenance of the City's newest
recreational facility, the outdoor pool located in the southwest area of the City. This facility
is scheduled to open Memorial Day weekend 2004;, and will add to family outdoor activity
choices within the community. This budget also continues to dedicate property tax revenues
from the City's inside millage to acquisition of parkland.
The 2004 Operating Budget responds to one of Council's most important strategic goals -
safe and efficient transportation systems. Improvements needed to enhance safety at several
intersections are funded, as well as design of the first of two pedestrian tunnels in areas
where at-grade crossing options are not considered optimal. These investments target
increased transportation safety throughout the community.
The 2004 Operating Budget continues innovations iri several basic service areas that began in
2003. Favorable pricing through astate-bid contract allowed expedited conversion of traffic
signals to the newer light-emitting diode (LED) technology. This technology provides a
higher visibility signal, using less electricity and requiring less maintenance than existing
signals. We anticipate completion of this conversion in 2004 rather than in 2005 as
originally planned. As well, a joint pilot program with the Solid Waste Authority of Central
Ohio and Rumpke Waste Removal and Recycling, Inc., will continue, using feedback from
participants to help determine the direction mechanized collection of waste and recyclable
materials will take in coming years. Web-enabled registration for classes and programs
provided by the Division of Recreation Services continues to expand, improving service to
customers of the Dublin Community Recreation Center (DCRC).
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The City will continue to explore ways to maintain and enhance the economic climate in
Dublin, another of City Council's strategic goals. The 2004 Operating Budget continues
funding for afive-year commitment to participation in the Columbus America Campaign. t.
This joint venture among chambers of commerce throughout the Central Ohio region is
spearheaded by the Columbus Chamber of Commerce, and will promote Central Ohio
nationally and internationally. The City also will focus efforts on retention and expansion of
current corporate citizens, again hosting an economic forecast breakfast in 2004. Update of
the Economic Development Strategy, originally completed in 1994, began in 2003 and will
be completed in the coming year.
Cost containment measures implemented within the employee benefits program in 2003 have ~
assisted in allowing the level of funding per employee to remain the same in 2004. However,
because the City is self-insured for most claims, expenditures are entirely dependent on F.
employee utilization. We have undertaken a comprehensive review of all aspects of the
City's employee benefits program in 2003, engaging an expert in the field of benefits
management. This review will continue in to 2004.
The Operating Budget for 2004 projects operating revenues of approximately $52 million,
and operating expenditures of $52.8 million. Personnel expenditure increases are driven for
the most part by negotiated wage increases, pacing operating expenditures to growth at a rate
of 8.1 percent. Offsetting that increase to some extent, this budget assumes a slight rebound •
in income tax revenue growth of four percent.
The following chart compares operating revenues to operating expenditures. The "gap" that
is reflected between the two has allowed the City to increase capital programming in past
years. The rate of operating expenditure growth was reduced in 2003, and is further reduced
in the 2004 Operating Budget. However, the economy has significantly impacted the City's
rate of growth in income tax revenues in 2003. On a positive note, as a result of Dublin's
diversified tax base, the City continues to weather this economic downturn better than most
communities.
Operating Revenues vs Operating Expenditures
In Millions
60
50
40 - - - -
$ 30
20 -
-
1998 1999 2000 2001 2002 2003 est. 2004
PraP•
-+-Revenues -~-Expenditures
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The City's undesignated General Fund balance, which accounts for the majority of the City's
reserves, is projected to be $20.3 million at year-end 2003. This balance equates to
approximately 40.9 percent of the estimated operating expenditures, including operating
transfers, in the General Fund. This level of undesignated fund balance provides a sufficient
reserve and is looked favorably upon by rating agencies. A primary focus of the budget
process is to ensure that sufficient fund balances are available to provide necessary funding
for unanticipated needs, or opportunities and to ensure satisfactory cash flow. The
undesignated General Fund balance will continue to lie closely monitored and adjustments to
the City's appropriations will be made if necessary.
As illustrated in the chart below, the 2004 Operating Budget maintains the City's focus on
investment in infrastructure, including parkland, recreational facilities, and transportation
improvements. Expenditure categories comprise the 2004 Operating Budget as shown:
2004 Budget by Type of Expenditure
Debt
Other Expenses
25 % Benefits
® 10%
Operating Capital
3%
Salarie~ Capital
26% 25%
Minimal expansion in full-time personnel in the coming year reflects the limited growth in
resources anticipated in 2004. The proposed budget adds a net of only seven full-time staff
positions, two of which are police officers. These officers will provide police protection to
unincorporated areas of Washington Township; a contract for reimbursement to the City by
Washington Township for these services is expected to be executed in 2004. To meet greater
demands for maintenance of grounds, facilities, and rights-of--way, seasonal and contracted
labor usage will expand, providing necessary staffing in times of peak demand, while
alleviating the need for full-time staff increases. Ire addition, projected merit increases for
non-union staff have been reduced to reflect the region's economic climate.
Responsible stewardship of the City's assets dictates that we continue to find better ways to
deliver services without compromising our commitment to quality. While the 2004
Operating Budget reflects restraint in program growth, at the same time it focuses on
-iii -
maintaining the high level of services Dublin's residents have come to expect. This budget
process challenged city departments and divisions to meet increased demands without a
commensurate increase in available resources. As presented, the 2004 Operating Budget
rises to that challenge.
Respectfully submitted,
5. a
Jane S. Brautigam
City Manager
r.
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2004
OPERATING BUDGET
CITY OF DUBLIN, OHIO
COUNCIL
Thomas M. McCash, Mayor
Cathy A.Boring, Vice-Mayor
Marilee Chinnici•-Zuercher
Charles W. Kranstuber
Timothy A. Lecklider
John G. Reiner
Amy J. Salay
Clerk of Council, Anne Clarke
City Manager, Jane S. Brautigam
Deputy City Manager/Director of FFinance -Marsha I. Grigsby
Deputy City Manager/Director of Development -Frank A. Ciarochi
Deputy City Manager/ Director of Service -Dana L. McDaniel
Director ofLaw -Stephen J. Smith
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This Page Left Blank Intentionally.
City of Dublin
City Council Goals 2003-2004
To assist the City Manager in the implementation of Council established goals, all City Departments and
Divisions are charged with placing Council goals as an operational priority. Although not always reflected as
specific budget items in the operating and/or capital improvement budgets, the daily functions and activities of
all Departments and Divisions are closely linked to these goals, and, as such, are important to highlight as part
of the overall budget document.
On April 7, 2003, City Council adopted Resolution 16-03, a Statement of Community Attributes and
Ongoing City Goals. This resolution represents the outcome of City Council's goal setting, and serves as
guide for City residents, visitors, staff and officials in understanding the high quality of life in the City of
Dublin.
Community Attributes
The City of Dublin is characterized by:
• Strong City leadership including elected officials, administrators, and volunteers
• City government responsive to citizens
• Open and accessible government
• Outstanding infrastructure planning
• An attractive "appearance package" including quality development standards, landscaping,
signage, parks and natural amenities
• High quality services and amenities including parks, bike paths, the Recreation Center, and others
• Community pride
• Strong, diverse, and involved faith community
• Shopping opportunities available in close proximity to neighborhoods without being invasive
• Location provides access to freeway system, airport and business/industrial areas, as well as rural
areas
• City cooperation with local businesses including incentives to attract and retain businesses
• Access to high quality labor force
• Opportunities for high quality day care
Goals for 2003-2004
03-01 Development of a Northwest Area Plan -This will provide a land use plan for the area, taking into
consideration Council's desire to maintain the rural character in this portion of the City.
03-02 Development of a Southwest Area Plan -This will provide a land use plan for the area, taking into
consideration existing development patterns and related traffic impacts.
03-03 Revision of the Development Code -Initial revisions of the development code will focus on
planned districts and subdivision regulations being reviewed by the Development Code Revision
Task Force. Additionally Staff will be preparing code revisions relating to Historic Dublin and
will be proposing a process to address issues related 1:o industrial zoning.
03-04 Review of the Traffic Calmin~olicy -Taking into account the need to consider traffic calming in
light of "area" affects, this review will examine revisions to the City's existing traffic calming
policy.
03-OS Review of Community.Youth Recreation Efforts -This will include an analysis of involvement
and/or representation the City should consider as part of various community youth athletic
organizations.
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03-06 Increased Code Enforcement -This will include efforts to proactively pursue traditional property
maintenance code enforcement as well as landscaping and other development code compliance ,
enforcement.
03-07 Redevelopment of Dublin Village Center - To include the creation of a strategy encouraging and .
aggressively pursuing private redevelopment of this site.
03-08 Review of Water and Sewer Line Extension Policy -This policy will include funding
requirements for line extensions and a process by which residents can request the extension of
water and or sewer lines to a property or group of properties.
03-09 Development of a Utility Burial Policy -This will include prioritizing area for utility burial as well
as identifying funding and a timeline for inclusion in the City's Capital Improvement Plan.
03-10 Review of Housing Stock Inventory - To examine the diversity of the City's current housing stock
and to determine whether the current and future housing needs/desires of residents is being met.
03-11 Development of a Long-range Facilities Plan- As part of the Community Plan update in 2004, this 4.-
facilities plan will include City buildings as well as other public facilities, parks and open space.
03-12 Continued Revitalization of Historic Dublin -This will focus on a review of the Historic Dublin
Task Force recommendations and recommendations back to Council prioritizing the various
projects, providing cost estimates and suggesting programming into the City's 2005-2009 Capital
Improvement Plan.
03-13 Update of the Community Plan -This plan update will begin in 2004 and will include an update
of all needed plan components and will incorporate the northwest area plan, the southwest area
plan and the facilities plan.
Ongoing Council Goals
• Community Planning and Development
' o Continued implementation and updating of the Community Plan
o Revision of the Zoning Code
o Focus on planning elements for the Southwest area the Northwest boundary
• Land and Parkland Acquisition and Development
o Preservation of green space, open space, forests and river corridors
o Community partnerships/site sharing for parks
o Continue to acquire land to accomplish community development objectives
o Continue an aggressive program of parkland acquisition
o Develop an open space dedication plan for large-scale commercial developments
• Town Center -planning and development of a Town Center to include the future site of City Hall
• Continued Investment in and Revitalization of Historic Dublin
• Service Delivery
o Continue to review Dublin's public service delivery systems
o Evaluate, develop and adopt performance standards for City services
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2004 OPERATING BUDGET -CITY OF DUBLIN
Dublin Community Profile
Encompassing approximately 23 square miles, Dublin is located in the northwest corner of the
Columbus metropolitan area. Dublin is home to approximately 35,500 residents, with more than
60,000 corporate citizens. Dublin's extensive growth began in the 1970s, due in large part to the
completion of the I-270 outerbelt and the development o:f the Muirfield Village Golf Club and
residential community. Due to this rapid business and residential growth, Dublin officially
became a city in August 1987.
. Dublin's residential market offers something for every lifestyle, from historic neighborhoods to
contemporary condominiums and breathtaking estates. Dublin residents are primarily an
_ upwardly mobile, young, married and employed citizenry-most of whom have children living at
home. Dublin is governed by the council/manager form of government, which combines the
political leadership of elected officials (City Council) with the professional managerial
experience of an appointed local government official, the City Manager.
Offering a unique quality of life with natural beauty, historic sights, and tourist attractions,
Dublin is a great place to live, work and visit.
Form of Government
The City of Dublin was incorporated as a village under the laws of the State of Ohio in 1881.
The City is a home rule municipal corporation and operates under its own charter. The City's
original Charter was adopted by the voters on July 24, 1979. In 1994, City Council identified the
need to revise the City's Charter. The Dublin Revised Charter was approved by the voters in
1996. The Charter may be amended by the voters from time to time. The City's original Charter
and the Revised Charter have provided for aCouncil-City Manager form of government.
The legislative authority is vested by the Charter in a seven-member Council with overlapping
four-year terms. Three members are elected at-large and four members are elected from wards.
The City Council fixes compensation of City officials and employees, and enacts ordinances and
resolutions relating to City services, tax levies, appropriating and borrowing money, licensing and
regulating businesses and trades, and other municipal purposes. The presiding officer is the
Mayor who is a member of City Council and is elected by City Council for atwo-year term. The
Vice-Mayor is also a member of City Council elected by City Council for atwo-year term. The
City Manager is the chief executive and administrative officer of the City who is appointed by the
City Council to serve at its pleasure. The City Manager is charged with the responsibility for the
administration of all municipal affairs as empowered by the Charter. On the following page is a
current table of organization.
- viii -
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- 1 ~i -
2004 OPERATING BUDGET -CITY OF DUBLIN
ACCOUNTING AND ORGANIZATIONAL STRUCTURE
The City of Dublin, through its various departments and divisions, budgets for and/or administers
many different types of primary and secondary funds. Yncluded in this section are excerpts from
the City's 2002 Comprehensive Annual Financial Report (CAFR), describing the various types of
funds administered by the City.
Maior Fund Description
The City uses funds to report on its financial position and the results of its operations.
Fund accounting is designed to demonstrate legal compliance and to aid financial
management by segregating transactions related to certain government functions or
activities.
Funds are classified into three categories: governmental, proprietary and fiduciary. Each
category, in turn, is divided into separate "fund types."
Governmental funds are those through which most governmental functions typically are
financed. The acquisition, use and balances of the City's expendable financial resources
and the related liabilities (except those accounted for in the proprietary funds) are
accounted for through governmental funds.
The City's major governmental funds as reported in the 2002 CAFR are:
General Fund. The general fund is the accounting entity in which all
governmental activity is accounted for, except for activities required to be
accounted for in other funds. Revenues in the general fund come primarily from
taxes, intergovernmental sources, and fnes, licenses and permits. Expenditures
involve all the defined program functions, but are mostly general government,
community environment, and leisure time activities. Significant amounts are also
transferred to other funds to support thern.
General Obligation Debt Service Fund. This fund accumulates resources
transferred in from other funds (primarily capital projects funds), in order to pay
principal and interest on the City's general obligation debt incurred to finance
those projects.
Capital Improvements Tax Fund. The capital improvements tax fund is a capital
projects fund into which 25% of the City's income tax receipts are deposited as
mandated by the voter-approved levy. Expenditures are restricted to capital
improvement projects, and may also be used to support debt service payments on
debt issued for capital projects.
Thomas/Kohler TIF, McKitrick TIF, Perimeter West T1F, and Rings/Frantz TIF
Funds. These are capital projects funds that account for expenditures made on
capital infrastructure improvements constructed by the City, within the respective
tax-increment financing (TIF) districts. Revenues consist of service payments
received in lieu of property taxes, levied on the value of private property
improvements made in each respective TIF district.
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2004 OPERATING BUDGET -CITY OF DUBLIN
All other governmental funds which are not defined as major funds are aggregated as
non-major governmental funds. These include special revenue funds, debt service funds,
and capital projects funds.
The City's major proprietary funds as reported in the 2002 CAFR are as follows: x-
Water fund. The water fund is an enterprise fund that accounts for activities
associated with the City's water supply. The City is connected to the City of
Columbus water system, which provides supply, purification and distribution
services. The City is responsible for the construction and maintenance of the
water lines. Revenues are derived from user charges, specifically surcharges
based on consumption and one-time initial tap-in fees. Expenses relate to the
ongoing maintenance of the system.
Sewer fund. The sewer fund is an enterprise fund that accounts for activities
associated with the City's sanitary sewers. The City is connected to the City of
Columbus sanitary sewer system, which provides sewage treatment services.
The City is responsible for the construction and maintenance of the sanitary
sewer lines. Revenues are derived from user charges, specifically surcharges
based on usage and one-time initial tap in fees. Expenses relate to the ongoing
maintenance of the system. The City's storm sewers and drainage systems are
not included in the fund's activities, but are instead included in governmental
activities.
The only remaining enterprise fund is the Merchandising fund, which is
classified and presented as a single non-major fund in the proprietary fund
statements. It accounts for the purchase and sale of Dublin-branded retail Y
merchandise, such as apparel and souvenir items.
The City also maintains two internal service funds to account for the City's employee
. benefits self-insurance plan and workers' compensation self-insurance plan activities.
Citywide program expenditures are incurred in the funds and the City's various a..
departments reimburse the internal service funds for those costs
Proprietary funds distinguish operating revenues and expenses from nonoperating items.
Operating revenues and expenses result from providing goods and services in connection
with the fund's primary ongoing operations. Operating revenues in the enterprise and
internal service funds are charges to customers and users for the sales and services
provided. Likewise, operating expenses include recurring expenses required to provide
the goods and services, such as personal (employee) and contractual services, materials
and supplies, and depreciation on capital assets. All revenues and expenses not meeting
this definition are reported as nonoperating revenues and expenses. These include
interest earned on investments and interest expense incurred on debt.
The City also maintains fiduciary funds, classified as agency funds, which are used to
account for assets held by the City as agent on behalf of individuals, private
organizations, other governments, or other funds
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2004 OPERATING BUDGET -CITY OF DUBLIN
Basis of Accounting
Basis of accounting is the timing of recognition, that is, when the effects of transactions
or events should be included for financial reporting purposes.
All governmental funds are reported in the City's comprehensive annual financial report
using the modified accrual basis of accounting. Under the modified accrual basis of
accounting, revenues are recognized when susceptible to accrual (i.e., when they become
both measurable and available). Measurable mc;ans the amount of the transaction can be
determined and available means collectible within the current period or soon enough
thereafter to pay liabilities of the current period. The availability period for the City is
defined as 60 days after year-end. Expenditures are recorded when the related fund
liability is incurred, except for certain compensated absences, pension costs and claims
and judgments, which are recognized when the obligations are expected to be liquidated
with expendable available resources. Principal and interest on general long-term debt is
recorded as a fund liability when due or when amounts have been accumulated in the
debt service fund for payments to be made early in the following year. Proceeds from
issuing general long-term debt are reported as other financing sources.
Those revenues susceptible to accrual are income taxes withheld by employers (net of
refunds that are paid out of the general fund), Hotel/motel taxes, property taxes, service
payments, special assessments, interest revenue, intergovernmental revenues and charges
for services. Other revenues, including licenses, permits, income taxes other than those
withheld by employers, fines and forfeitures anti miscellaneous revenues are recorded as
revenue when received in cash because they are generally not measurable until actually
received.
Proprietary and fiduciary funds are reported in the City's comprehensive annual financial
report using the accrual basis of accounting. Under the accrual basis of accounting,
revenues are recorded when earned and expenses are recorded at the time a liability is
incurred, regardless of the timing of related cash flows. Nonexchange transactions, in
which the City gives (or receives) value without directly receiving (or giving) equal value
in exchange, include income taxes, hotel/motel taxes, property taxes, service payments
received in lieu of property taxes, special assessments, intergovernmental revenues,
grants and donations. On an accrual basis, revenue from income taxes and hotel/motel
taxes is recognized in the period in which the taxpayer's liability occurs. Revenue from
property taxes, service payments and special assessments is recognized in the fiscal year
for which the taxes are levied. On an accrual basis, intergovernmental revenues are
recognized when the provider government recognizes its liability to the City. Revenue
from grants and donations is recognized in the period in which all eligibility requirements
have been met.
- xii -
2004 OPERATING BUDGET -CITY OF DUBLIN
Budgets
Tax Budget
The City is required by state statute to adopt an annual appropriation cash basis tax
budget. All funds except agency funds are legally required to be budgeted utilizing
encumbrance accounting.
The tax budget is adopted by City Council, after a public hearing is held, by July 15 of
each year. The budget is submitted to the Franklin, Delaware and Union County
Auditors, as Secretaries to the County Budget Commissions, by July 20 of each year, for
the period January 1 to December 31 of the following year. The Franklin County
Commission (the Commission) determines if the budget substantiates a need to levy the
full amount of authorized property tax rates and reviews revenue estimates. The
Commission certifies its actions to the City on or around September 1. As part of this
certification, the City receives the official certificate of estimated resources, which states
the projected revenue of each fund. On or about January 1, the certificate of estimated
resources is amended to include unencumbered fund cash balances at December 31.
Prior to December 31, the City must revise its budget so that total contemplated
expenditures from any fund during the ensuing total fiscal year will not exceed the
amount stated in the certificate of estimated resources. For the 2004 budget year, the
Tax Budget was approved by City Council on June 23, 2003, and was forwarded to the
Franklin and Delaware County Budget Commissions before the deadline of July 20,
2003. Union County no longer requires that the tax budget be filed with them.
Basis of Bud eg ting
Budgets for all City fund types are prepared on a cash basis. This basis of budgeting
means that revenues are recorded when received in cash and expenditures are recorded
when encumbered or paid in cash.
Appropriations
City Council is required by Charter to adopt an appropriation ordinance prior to the
beginning of the ensuing fiscal year. The appropriation ordinance controls expenditures at
the fund and department or major organizational unit level (the legal level of control) and
may be amended or supplemented by Council during the year as required.
Appropriations within a department or organizational unit may be transferred within the
same department or organizational unit with approval of the City Manager.
Unencumbered appropriations lapse at year-end and may be reappropriated in the
following year's budget. Encumbrances outstanding at year-end are carried forward in
the following year. The prior year appropriations corresponding to these encumbrances
are also carried forward as part of the budgetary authority for the next year and are
included in the revised budget amounts shown in the budget to actual comparisons.
- xiii - '
2004 OPERATING BUDGET -CITY OF DUBLIN
Encumbrances
Encumbrance accounting, under which purchase orders, contracts and other commitments
for the expenditure of money are recorded in order to reserve that portion of the
applicable appropriation, is utilized by the City. An encumbrance is a reserve on the
available spending authority due to a commitment for a future expenditure and does not
represent a liability.
Budgetar~Controls
In addition to internal accounting controls, the City maintains budgetary controls. The
objective of these budgetary controls is to ensure compliance with legal provisions
embodied in the annual appropriation ordinance approved by City Council. Activities of
all funds, with the exception of advances, are included in the annual appropriation
ordinance. All funds except Agency Funds are legally required to be budgeted. Upon
adoption of the annual appropriation ordinance by City Council, it becomes the formal
funding authorization for City operations. The appropriation ordinance controls
expenditures at the object level and may be amended or supplemented by City Council
during the year as required. Appropriations within aDepartment/Division may be
transferred within the same Department/Division with approval of the City Manager.
The City also maintains an encumbrance accounting system as one technique for
accomplishing budgetary control. Purchase orders are generated via an on-line
requisition process. There are various levels of on-line approvals that are required prior
to creation of a purchase order. The on-line system flags a requisition if adequate
funding is not available, initiating review to determine if the expenditure is warranted and
if so, what action is necessary to provide needed funding. At the end of the year,
outstanding encumbrances are carried forward to the new year and unencumbered
amounts lapse.
Financial reports, which compare actual perforrnance with the budget, are. available on-
line to department/division heads so they are able to review the financial status and
measure the effectiveness of the budgetary controls. The financial reports are distributed .
to City Council on a quarterly basis.
City Council has adopted an annual budget calendar. The calendar has established time
frames for preparing, reviewing, and adopting the City's five-year capital improvements
program and the annual operating budget. The calendar is a planning tool that provides
consistency from year-to-year and ensures the budget documents are adopted in a timely
manner.
• General time frames established by annual budget calendar are as follows:
- Proposed operating budget completed by the end of October.
- City Council review during November.
- Adoption by year-end
• Specific time frames for the 2004 Operating Budget:
- On-line budgeting set-up was completed by end of July and information
distributed to the departments/division via the budgeting software application in
early August.
- Review training for the departments/division was completed in mid-August.
-xiv-
2004 OPERATING BUDGET -CITY OF DUBLIN
- Revenue estimates completed September 5, 2003.
- Division budgets were forwarded to the Department Heads for final review and
modifications by September 3, 2003.
- 2004 budget requests were submitted to Director of Fiscal Administration on
September 15, 2003.
- Comparison of estimated resources to budget requests, debt service and capital
improvement program was completed September 26, 2003. ~.r.
- Departmentldivision budget review meetings with Administrative Budget
Committee were held from September 29 through October 22, 2003.
- Administrative Budget Committee meetings were held to finalize the proposed
operating budget.
- T'he proposed 2004 operating budget went to print October 27, 2003; and was
distributed to City Council and the administrative staff October 30, 2003.
- First reading for 2004 Operating Budget held on for November 3, 2003.
- City Council budget workshop meetings held on: w..
• November 5, 2003
• ~ November 12, 2003
- Public hearing and passage of the 2004 Operating Budget on December 15, 2003.
-xv-
2004 OPERATING BUDGET -CITY OF DUBLIN
FINANCIAL MANAGEMENT POLICIES
OPERATING BUDGET POLICIES
• The City will pay for all current expenditures with current revenues and fund balances. The
City will avoid budgetary procedures that balance current expenditures at the expense of
future years, such as postponing expenditures, underestimating expenditures, overestimating
revenues, or utilizing short-term borrowing to balance the budget.
• The budget will provide for adequate maintenance and repair of capital assets and for their
orderly replacement.
• The City will protect against catastrophic losses through a combination of insurance and
self-insurance funded programs.
• The City will maintain a budgetary control system to help it adhere to the budget.
• Financial reports, which compare actual performance with the budget, are available on-line
for budgetary review by the departments/divisions.
RESERVE POLICIES
• The City will appropriate $175,000 to a contingency account in the General Fund to
provide for non-recurring and unanticipated expenditures.
• In 2004, the City will maintain 10% of the estimated revenues in the General Fund as
reserves to address unforeseen contingencies or to be able to take advantage of opportunities
that may arise.
CAPITAL IMPROVEMENT PROGRAM POLICIES
• The City will develop afive-year Capital Improvements Program on an annual basis.
• The City will enact an annual capital improvement budget based on the multi-year Capital
Improvements Program.
• The City will coordinate development of the capital improvement budget with development
of the operating budget.
- xvi -
2004 OPERATING BUDGET -CITY OF DUBLIN .
DEBT MANAGEMENT POLICIES
• The City will confine long-term borrowing to capital improvement projects.
• When the City finances capital projects by issuing debt, it will repay the debt within a
period not to exceed the expected useful life of the project.
• The City will evaluate issuing debt and pay-as-you-go financing to maintain flexibility for
the future.
• The City will continually seek to maintain and improve our current bond rating to minimize
borrowing costs and to ensure that access to credit is preserved.
• The City will follow a policy of full disclosure on financial reports and official statements.
REVENUE POLICIES
• The City will estimate its annual revenues by a conservative, objective, and analytical
process.
• Non-recurring revenues will be used only to fund non-recurring expenditures.
• The City will encourage a diversified and stable local economy to avoid excessive reliance
on any one industry or business for income tax revenues.
• The City will update the Cost of Services Study on an annual basis to calculate the costs of
providing services and consider such information when establishing user charges.
PURCHASING POLICIES
• Purchases will be made in accordance with federal, state, and municipal requirements.
• Purchases will be made in an impartial, economical, competitive, and efficient manner.
• Purchases will be made from the lowest priced and most responsive vendor. Qualitative
factors such as vendor reputation and financial condition will be considered, as well as
price. }
-xvii -
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-xix-
2004 OPERATING BUDGET-CITY OF DUBLIN
REVENUE COMPARISONS-ALL FUNDS
2002 2003 2003 2004
Actual Budget Estimate Budget
GENERAL FUND $45,140,703 $44,964,377 $45,183,333 $44,626,282
SPECIAL REVENUE FUNDS
Street Maintenance and Repair 2,474,121 3,367,750 3,076,176 3,381,450
State Highway Improvements 75,991 71,67E 82,935 91,695
Cemetery 133,576 133,01G 32,215 148,675
Recreation 4,894,211 6,385,50Ci 5,388,260 6,724,200
Safety 7,240,985 8,073,205 7,748,085 8,912,800
Swimming Pool 346,585 524,216 383,525 986,050
Permissive Tax 108,589 101,15E 125,900 106,050
Hotel/Motel Tax 2,295,290 1,875,400 2,359,185 1,974,850
Enforcement and Education 4,068 3,00E 3,080 2,880
Law Enforcement Trust 68,340 2,025 107,691 2,790
Mandatory Drug Fine 72 70 56 50
Mayor's Court Computer 23,466 16,82E 30,860 18,750
DEBT SERVICE FUNDS
General Obligation Bond Retirement 7,838,426 7,947,413 7,574,912 7,793,224
Special Assessment Bond Retirement 24,070 22,37E 20,058 15,885
1992 Special Assessment Bond Retirement 186,037 127,445 120,497 118,315
2001 Special Assessment Bond Retirement 134,050 134,371 132,151 130,720
CAPITAL PROJECTS FUNDS
Capital Improvements Tax 19,976,698 18,825,388 19,532,667 19,852,995
Park Development 2,933,173 2,546,200 3,260,378 2,604,989
Golf Course Roadway 0 CI 0 0
Community Recreation Center 237,783 0 3,000 0
Woerner-Temple TIF 15,222 15,00(1 15,900 15,000
Ruscilli TIF 275,104 300,00() 494,000 494,000
Pizzuti TIF 164,815 165,00() 205,600 205,000
Applied Innovation TIF 0 0 0 0
Transportation Improvement 8,594 50,000 54,200 0
Thomas/Kohler TIF 717,371 705,00() 930,000 350,000
Metatec TIF 0 0 0 0
McKitrick TIF 1,717,464 1,750,00() 1,529,000 1,529,000
Safety Solutions TIF 0 ~ U 0 0
Duke Realty Investment TIF 243,015 0 91,445 91,445
Perimeter Center TIF ~ 626,756 630,00() 650,000 650,000
Rings Road TIF 297,393 297,00() 323,785 323,785
Scioto Bridge Construction 18,885 0 0 0
Avery-Muirfield Interchange 12,120 0 1,180 0
Emerald Parkway Overpass 11,608 U 440 0
Perimeter West TIF 485,720 324,00() 417,000 325,000
Upper Metro Place TIF 190,450 189,00() 205,700 195,000
Rings/Frantz TIF 93,000 852,000 875,745 270,000
Arts Facility Renovation 10,846 0 14 0
Service Complex Construction 75,000 Q 0 0
Historic Dublin Parking TIF 517,416 0 2,220 2,220
Ballantrae Park 790,000 G 0 0
Swimming Pool Construction 0 5,000,00!) 4,944,995 3,500,000
Emerald Parkway/Sawmill -Bright 0 i) 0 725,000
12/15/2003
Filename: n\fa\jan\04budget\revcomp4A
-xx-
2004 OPERATING BUDGET-CITY OF DUBLIN
REVENUE COMPARISONS-ALL FUNDS
2002 2003 2003 2004
Actual Budget Estimate Budget
ENTERPRISE FUNDS
Water 2,259,905 1,505,065 2,055,001 1,601,240
Golf Course Water 0 0 0 0 ,
Sewer 2,743,827 2,084,387 2,725,143 2,271,924
Golf Course Sewer 0 0 0 0
Merchandising 8,898 10,550 7,291 10,335
Upper Scioto West Branch Interceptor 0 0 0 0
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance 3,800,199 4,238,250 4,419,050 4,426,500
Worker's Compensation 233,245 267,400 271,627. 225,600
TRUST AND AGENCY FUNDS
Cemetery Perpetual Care 71,999 37,855 47,280 36,100
Convention and Visitors' Bureau 486,467 467,000. 467,000. 460,000
Other Agency 1,969,295 1,653,000 1,703,376 1,650,000
TOTALS 111,980,848 115,661,886 117,601,956 116,849,799
Less:
Transfers and advances (27,225,161) (29,846,549) (31,395,149) (29 409 360)
Sub-total 84,755,687 85,815,337 86,206,807 87,440,439
Debt Issuances/SIB and OWDA Loans 0 0 0 0
TOTAL REVENUE $84,755,687 $85,815,337 $86,206,807 $87,440,439
12/15/2003
Filename:n\fa\jan\04budget\revcomp4A
-xxi-
2004 OPERATING BUDGET-I?ITY OF DUBLIN
REVENUE COMPARISONS-GENERAL FUND
2002 2003 2003 2004
Actual Budget Estimate Budget
TAXES
Property Taxes $47 $0 $0 $0
Income Taxes 37,617,722 39,604,163 38,746,253 40,296,000
INTERGOVERNMENTALREVENUE
Homestead/Rollback 0 0
Personal Property Reimbursement 8,643 8,642 8,643 8,600
Local Government 1,317,210 1,198,354 1,251,509 1,133,250
Estate Taxes 753,146 25,000 215,000 25,000
Cigarette Taxes 603 500 800 500
Liquor and Beer Permits 32,379 30,000 44,000 30,000
Grants-State & Federal 0 0 24,528 0
CHARGES FOR SERVICES
General Fees and Charges 11,785 1,500 1,500 1,940
Sale of Fuel 227,145 221,000 350,000 276,000
FINES,LICENSES AND PERMITS
Fines and Forfeitures 346,115 275,000 360,000 300,000
Licenses and Permits 2,243,399 1,700,368 2,012,328 1,608,446
OTHER REVENUES
Interest Income 869,393 745,000 646,000 690,000
Other 308,747 164,800 446,739 222,100
NONOPERATING REVENUE
Transfers/Advances 1,404,369 ~ 990,050 1,076,033 34,446
TOTAL GENERAL FUND REVENUE $45,140,703 $44,964,377 $45,183,333 $44,626,282
12/15/2003
Filename: n\fa\jan\04budget\revcomp04
-xxii-
This Page Left Blank Intentionally.
r
2004 OPERATING BUDGET - CITY OF DUBLIN
REVENUE PROJECTIONS FOR 2004
Projecting revenues is an important element in the preparation of an operating budget. The
City's Annual Budget Calendar reflects that the projection of revenues is completed prior to
receiving budget requests. Revenue projections and their level of growth should be used to
evaluate the level of growth allowed for operating expenditures. As stated in our Capital
Improvements Program (CIP), both City Council and the Administration recognize that
controlling the rate .of growth on the expenditure side will provide additional funding for
capital improvements.
As part of the Administration's budget philosophy, as reflected in the Financial Management
Policies section of the budget document, we will continue to estimate annual revenues by a
conservative, objective, and analytical process. It is better to underestimate revenues which
result in an increase in our fund balances than to overestimate and have a shortfall. Our goal is
to make reasonable revenue projections, especially for our key revenues such as income taxes;
property taxes; intergovernmental revenues; and charges for services.
The following information provides projections for the; major revenue sources of the City for
2004. The information provides actual information for 2001 and 2002, estimates for 2003,
and projections for 2004, 2005, and 2006.
GENERAL FUND
Income Taxes (General Fund onlvl
2001 36,619,623
2002 37,617,722
2003 40,296,000
2004 38,746,253
2005 41,908,000
2006 43,165,000
The actual revenue and projections reflect 75% of t:he total income taxes collected. The
remaining 25% is reflected in the Capital Improvements Tax Fund and by Ordinance can only
be used for capital improvements.
As we are all aware, income tax revenues are our largest revenue source. In 2004 income tax
revenues will comprise 90 % of our General Fund operating revenues and 77 % of all
operating revenues. Because of the importance of our income tax collections, we monitor
income tax collections almost on a daily basis.
Our 2003 income tax revenues are estimated to increase 3% over 2002 collections. This
estimate is based on collections through September. In making current year estimates, we
have relied on the Income Tax Receipt Summary Report, a report that compares the current •
-xxiii-
.
2004 OPERATING BUDGET -CITY OF DUBLIN
year collections by type to last year's collections by type, and an in-house spreadsheet
indicating total collections by month, percentage of increase/decrease and each month's
collection as a percentage of total collection for past years. Through November, income tax
revenues were up approximately 3.0%. Withholding income tax revenues, which generally
comprise 80% of the City's total income tax revenues, are up 3.5% in 2003 over the same
time period in 2002.
The next few years' income tax revenue collections will depend on the speed of economic
recovery nationally and locally. The City has aggressively pursued high-end commercial
development which has resulted in several major corporate expansions and several corporate
relocations to Dublin. In conjunction with our existing tax base, we are hopeful that our
revenue projections are low and unanticipated revenue will be available for subsequent
programming.
The 2004, 2005, and 2006 projected rates of growth are consistent with projections utilized
in the 2004-2008 CIP. Our projections reflect a 4% growth rate for 2004, a 4% growth rate
for 2005, and a 3% growth rate in the year 2006.
Intergovernmental Revenues
There are several different revenues that comprise intergovernmental revenues in the General
Fund. The two most significant revenues are local government and estate taxes.
Local Government
2001 1,381,492
2002 1,317,210
2003 1,251,509
2004 1,133,250
2005 .1,130,000
2006 1,130,000
Local government is the State of Ohio's revenue sharing program, whereby local
governmental entities share a portion of the State's sales tax, income tax, corporate franchise ,
tax, and public utility excise tax. A portion of the funds are distributed directly from the State
of Ohio to the City and a portion of the funds are distributed to the counties who, in turn,
distribute to local governmental entities.
,
The 2004 projection reflects a slight decrease in this funding source. This projection is based ,
on a confirmation of the 2004 distribution from Franklin County, and information that the
State of Ohio will not increase distributions in 2004. 2005 and 2006 assume no increase
because this program is one of the first programs the State has targeted if budget reductions
are necessary.
-xxiv-
2004 OPERATING BUDGET - CITY OF DUBLIN
Estate Taxes
2001 649,235
2002 753,146
2003 215,000
2004 25,000
2005 25,000
2006 25,000
This is a very volatile revenue source. This revenue could become a more significant revenue
source in the future as the City's population ages. Recent changes in State law will
negatively impact this revenue source. The amount exempt from taxation began increasing
in 2001. This is a revenue that is unpredictable and for this reason we will continue to be
very conservative in our projection.
Licenses and Permits
Various licenses and permits are issued by the City with the vast majority of which are related
to development and building activity with the City.
2001 2,349,183
2002 2,243,399
2003 2,012,328
2004 1,608,446
2005 1,300,000
2006 1,300,000
The City has adopted a fee structure based on the cost of providing services. The intent of this
method is to identify the benefactor of a service that is not a general public service and charge
them a user fee based on the cost to provide the service. The total revenue collected for
development and building activity fees is dependent upon the economy and can fluctuate
significantly from year to year.
SPECIAL REVENUE FUNDS
Motor Vehicle License Taxes and Gasoline Taxes
2001 980,448
2002 911,031
2003 997,100
2004 1,109,850
2005 1,283,000
2006 1,420,000
-xxv-
2004 OPERATING BUDGET -CITY OF DUBLIN '
These revenues can only be used for the repair and maintenance of streets and state
highways and are based on the number of motor vehicle license registrations. The City
receives 34% of the motor vehicle registration fees charged for vehicles registered in one
of our taxing districts. The gasoline taxes received by the City are based on the number of
vehicles registered in our taxing districts and the amount of state assessed gasoline taxes
collected. The Ohio General Assembly approved increases in the gasoline tax of
$0.02/gallon each year effective July 1 of 2003, 2004,and 2005, respectively, for a total
increase of 0.06/gallon by July 1, 2005. In addition, the General Assembly redirected a
total of $180 million per year in gasoline taxes to local governments beginning July 1,
2006. These changes will add an estimated $225,000 in 2004, $413,000 in 2005, and
$551,000 in 2006 in gasoline tax revenues. Due to errors in distribution by the Ohio
Bureau of Motor Vehicles, these revenues fluctuate based on the results of motor vehicle
registration audits performed by local jurisdictions. ,
Recreation Fees
In 1996, the Dublin Community Recreation Center (DCRC) was opened. When the rate
structure was established for the DCRC, the intent was that operating costs would be
significantly covered by user fees collected. The rates established for other recreational
programming are based on a goal of 50% cost recovery.
DCRC Total
Only Recreation
2001 2,351,722 2,971,265
2002 2,431,057 3,142,466
2003 2,402,950 3,112,410
2004 2,234,500 2,902,150
The revenues established for recreational programming have continued to recover at
approximately 50% of the cost. Phase I of the DCRC substantially recovers operating costs.
Hotel/Motel Taxes
2001 1,436,058
2002 1,459,403
2003 1,408,000
2004 1,380,000
2005 1,400,000
2006 1,400,000
These amounts reflect 75% of the total hotel/motel taxes collected. The remaining 25% is
recorded in the Dublin Convention and Visitor's Bureau Fund and distributed to the Bureau ~
on a monthly basis.
-xxvi-
2004 OPERATING BUDGET - CITY OF DUBLIN
The City, the Convention and Visitor's Bureau, and administrators from the local hotels have
worked to identify "slow times" as far as hotel vacancies and have tried to schedule events to
maximize occupancy rates. They have worked with event organizers to coordinate schedules
and promote events that result in overnight stays in the City.
The 2004 projection reflects continuation of the reduction in occupancy resulting from
national events and the current state of the economy. Also, due to the increase in the
number of hotel rooms in the City as well the addition of rooms near but outside Dublin;
the occupancy rate assumed has been reduced.
CAPITAL PROJECTS FUNDS
The primary funding source for the Five-Year Capita]. Improvements Program (CIP) is the
City's income tax revenue. Projecting income tax revenues for the five year period is a
significant element in determining resources available for capital programming.
Income Taxes
2001 12,206,540
2002 12,539,240
2003 12,915,417
2004 13,432,034
2005 13,969,316
2006 14,388,395
The actual revenue and projections reflect 25% of the total income taxes collected. The
remaining 75% is reflected in the General Fund and will comprise 77% of all operating
revenues.
Property Taxes
2001 1,!88,902
2002 2,154,971
2003 2,372,334
2004 2,344,100
2005 2,367,000
2006 2,485,000
Beginning in 2001, the City's inside millage was allocated 100% to the Parkland
Acquisition Fund resulting in no property tax revenue; being credited to the General Fund.
This reallocation has addressed a City council goal to identify a revenue source for the
purpose of acquiring parkland, open space, and recreational facility sites. This will
provide for the preservation of land and a mechanism to manage growth.
-xxvii-
2004 OPERATING BUDGET -CITY OF DUBLIN
ENTERPRISE FUNDS
Water and Sewer Surcharges
2001 2,322,795 n..
2002 2,392,014 ,~r;
2003 2,373,200
2004 2,419,344
2005 2,461,000
2006 .2,503,000
The user fees provide the funding for ongoing maintenance of the water and sewer systems.
User fees have not been increased since 1996. The revenue projections for 2003-2005 are
based on the current rate and a projected growth in users.
Water and Sewer Tan Fees (Capacity Charges)
2001 1,394,565
2002 1,706,724
2003 1,455,000
2004 775,000
2005 775,000
2006 775,000
We have experienced a higher rate of revenue growth from capacity charges because of
higher than expected growth in residential taps issued. The estimates reflected assume the
issuance of 300 in 2003, 2004, and 2005. The capacity charge revenues also include 10%
of the City of Columbus' charge assessed in 2000. .
The Administration has made tentative projections for revenues and expenses in the Water
and Sewer Funds through 2014 and 2018, respectively. The projections are revised annually.
The Community Plan update and the information available from the geographic information
system (GIS) provides information on the availability of developable land, the type of
development and the infrastructure needs based on the anticipated development.
-xxviii-
2004 OPERATING BUDGET - t~ITY OF DUBLIN
DEBT ADMINISTRATION
Dublin's infrastructure needs are met through afive-year Capital Improvements Program (CIP);
currently, the 2004-2008 CIP programs $107.8 million in major capital improvements. On a cash
basis, since ~ 993 at least 40 % of the City's total annual expenditures and encumbrances have
been for capital improvements. In 2002, this percentage was 40% or approximately $1,022 per
capita. Several capital projects over the past few years have been funded utilizing proceeds from
long-term debt. The City's CIP document provides a summary of additional infrastructure needs
anticipated to be funded with long-term debt. On a cash basis, debt service payments will
represent 11 % of the City's total operating expenditures in 2004. In 2004, the City plans to incur
additional debt in the amount of $3,000,000 for consfixction of the outdoor swimming pool in
southwest Dublin. Debt service budgeted for 2004 includes an estimate for debt repayments
beginning in 2004.
Net Bonded Debt per Capita
~ _ _ _e____ ~
$i,zoo.oo
$~,ooo.oo _ ~
~
~ $soo.oo ~ ~
$soo.oo ~ ' ~
$400.00 i ¦ Net Bonded Debt per
Capita
$200.00 ~
$0.00
> > > > > > > a a ~
. 00~ m0~ .00s 00rn 00~ moo 000 000 00, oo~
As of December 31, 2003, the City will have $84.8 million in long-term debt outstanding. Of the
total, $2.8 million will be retired using revenues generated by the City's water system operations,
$15.9 million will be retired using revenues generated by the City's sewer system operations,
$2.5 million will be retired through the collection of special assessments, $2.9 million retired
using property tax revenues, $1.9 million retired using hotel/motel tax revenues, and $16.1
million retired using service payments in lieu of taxes. The remaining $42.7 million, or about
50%, will be retired with income tax revenue.
In 1998, the City entered into an agreement with the City of Columbus to cost-share in the I-
270/Sawmill Road Single Point Urban Interchange roadway improvement project. The City's
original commitment of $1,200,000 and associated interest will be retired over ten years.
Funding for this commitment ($146,640) is included in the 2004 Operating Budget within the
General Obligation Debt Fund.
-xxix-
2004 OPERATING BUDGET -CITY OF DUBLIN
Under current state statutes, the City's general obligation debt issuance are subject to a legal
limitation based on the total assessed value of real and personal property. Total general
obligation debt of the City, exclusive of certain exempt debt, shall never exceed 10.5% of the
total assessed valuation. The unvoted general obligation debt of the City cannot exceed 5.5% of ,
the total assessed valuation. At December 31, 2002, the City had a legal debt margin for total
debt of $127,124,998 and a legal debt margin for unvoted debt of $82,366,285.
Assessed Value Compared to Net GO Debt
$1,soo,ooo,ooo $so,ooo,ooo
$1,600,000,000 $45,000,000
$1,400,000,000 $40,000,000
$1,200,000,000 $35,000,000
$1,000,000,000 $30,000,000
$25,000,000
$800,000,000
$20,000,000
$600,000,000 $15,000,000
$400,000,000 $10,000,000
$200,000,000 $5.000,000 w
1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 ~ Assessed Value
Net Bonded Debt
In 1990, the City received voter approval to issue $57 million in voted general obligation debt for
specifically identified functional categories such as transportation improvements and the
construction of a community recreation center. This approval provided the City with the capacity
to incur additional debt, for the identified functional categories, which would otherwise exceed
statutorily established non-voted debt limits at that time. The City's policy, as documented in the
CIP, is that the voted debt would be retired using income tax revenues and not property taxes. No
new voted debt was issued in 2003. Therefore, as of December 31, 2003, $55,187,000 in voted
debt authority will have been utilized leaving $1,813,000 of voted debt authority available for
future use.
When bonds were last issued in 2001, the City received Aal rating, with a positive outlook, from
Moody's Investors Service and a AAA rating from Fitch IBCA, the highest rating available.
These high ratings enable the debt to be issued at lower interest rates, resulting in substantial
reductions in future debt service payments. The City's diverse and growing economic base,
strong regional and local economies, the City's history of operating surpluses and the continued
use of that surplus to fund capital projects, and the City's continued long-term planning efforts
will help maintain high credit ratings.
-xxx-
2004 OPERATING BUDGET - CIT'1' OF DUBLIN
Debt Payment Schedule
Date 2004
Of Interest Ord. Res. Original O/S Principal Interest
Issue Rate No. No. Amount Principal Payment Payment
Unvoted Bonds (G.O.)
#I Sewer 11-01-75 7.75% 51-75 41-75 $ 200,000 $ 15,000 $ 5,000 $ I,I63
' Glick Roadlmprovement I1-01-85 8.875% 62-85 28-85 200,000 30,000 1Q000 2,663
• Frantz Road Blvd. I I-01-85 8.875 % 60-85 27-85 590,000 90,000 30,000 7,988
I Avery Road Waterline I l-O1-85 8.875 % 61-85 26-85 383,000 60,000 20,000 5,325
' Municipal Building Expansion 11-01-85 8.875% 59-85 25-85 800,000 120,000 40,000 10,650
• Water TowerConslruction I2-01-90 4.15% 113-90 N/A 2,200,000 1,030,493 134,562 42,278
Swimming Pool Construction 12-O1-90 4.15 % 114-90 N/A 1,200,000 551,050 71,956 22,608
• Water System Improvements 12-O1-90 4.15 % 112-90 N/A 1,550,000 722,279 94,316 29,633
• Frantz Road Improvements 12-O1-90 4.15% 116-90 N/A 455,000 236,609 30,896 9,707
" Service Complex 12-01-90 4.15 % IIS-90 N/A 2,400,000 1,123,891 146,758 46,110
• Sanitary Sewer Improvements 12-01-90 4.15 % 117-90 N/A 1,800,000 815,677 106,511 33,465
IRingsBlazerWaterTower 10-IS-94 6.14% 94-94 N/A 4,100,000 2,780,000 185,000 172,710
2 Upper Scioto West Branch 01-01-99 4.35 % N/A O1-95 19,716,717 15,836,305 807,874 669,463
• Avery-Mui~eld Interchange 09-01-99 5.17% 84-99 N/A 8,316,788 7,660,384 344,418 227,249
Rings Road Improvements(TIF) 12-01-00 5.22 % 139-00 N/A 3,535,000 3,210,000 125,000 166,570
3ArtsFacilityAcquisition 12-01-00 5.22% 136-00 N/A 1,360,000 1,235,000 50,000 64,008
3 Arts Facility Renovation 12-01-00 5.22 % 143-00 N/A 755,000 685,000 25,000 35,543
Perimeter Drive Extension(TIF) 12-O1-00 5.22 % 140-00 N/A 3,940,000 3,575,000 140,000 185,398
Emerald Parkway-Phase 7A(TIF) 12-01-00 5.22 % 137-00 N/A 2,020,000 1,830,000 70,000 94,995
• Service Complex 12-Ol-OI 4.44% 112-01 N/A 3,675,000 3,400,000 135,000 141,654
45,006,688 2,572,291 1,969,178
Unvoted Special Assessment Bonds
Shier-Rings Waterline 09-01-87 7.375% 82-87 96-87 95,623 20,000 5,000 1,475
Dublin Village Center Lighting 40-01-92 5.51 % 107-92 46-90 165,000 55,000 10,000 3,225
Ballantrae Infrastructure 12-01-01 4.44% 117-01 N/A 1,700,000 1,575,000 65,000 65,721
1,650,000 80,000 70,421
Voted Bonds (G.OJ
#l Sewer (OS-07-68) 12-01-74 7.125% 52-74 29-74 100,000 6,000 3,000 428
#2 Sewer (I I-02-76) 07-O1-79 6.50% 56-79 34A-79 225,000 50,000 5,000 3,250
• Coffman Road Extension 12-01-90 4.14% 118-90 N/A 315,000 153,970 20,788 6,508
• MunicipalFacility(Land) 12-01-90 4.14% 119-90 N/A 890,000 410,587 55,435 17,355
• N.E. QuadrantPazkland 12-01-90 4.14% 120-90 N/A 1,225,000 546,443 73,777 23,098
• Dublin Justice Center 10-01-92 4.23 % 108-92 N/A 4,100,000 2,100,000 270,000 90,030
• Community Recreation Center 02-01-96 4.53 % 123-95 N/A 6,615,000 3,475,000 485,000 162,745
Metatec TIF 02-OI-96 4.27% 124-95 N/A 690,000 220,000 70,000 9,905
• Recreation Center expansion 10-I 5-98 4.66 % 98-98 N/A 3,998,000 3,283,000 160,000 152,648
• Emerald Parkway Bridge 10- 15-98 4.62 % 97-98 N/A 7,518,000 6,067,000 320,000 282,240
Emerald Parkway-Phase l(TIF) 10-IS-98 4.01% 96-98 N/A 1,403,000 68Q,000 160,000 28,678
EmeraldPazkway-Phase2(TIF) 10-IS-98 4.56% 96-98 N/A 7,874,000 6,534,000 420,000 303,699
" Woemer-Temple Road 12-01-00 5.20% 141-00 N/A 5,555,000 4,990,000 210,000 259,843
* Emerald Parkway Overpass-Phase 7 12-01-00 5.20% 142-00 N/A 6,565,000 5,900,000 250,000 307,130
4 Coffman Pazk Expansion 12-01-00 5.22 % 138-00 N/A 3,135,000 2,845,000 110,000 147,683
37,261,000 2,613,000 1,795,237
Voted Special Assessment Bonds
TullerRoad 10-15-94 6.14% 90-94 N/A 1,185,000 835,000 55,000 51,888
835,000 55,000 51,888
Total Debt Payments $ 84,752,688 $ 5,320,291 $ 3,886,724
• Supported by income tax revenue.
1 Supported by Water Ftmd revenues.
2 Supported by Sewer Fund revenues.
The 1990 and 1992 issues were refmanced in 1998.
3 Supported by HoteVMotel Tax revenues.
4 Supported by property tax from inside millage.
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This Page Left Blank Intentionally.
2004 OPERATING BUDGET -CITY OF DUBLIN
2002-2004 SUMMARY OF ESTIMATED FINANCIAL RESOURCES AND USES
GENERAL FUND
2002 2003 2004
Actual Estimate Budget
REVENUES:
Income taxes $ 37,617,722 $ 38,746,253 $ 40,296,000
Hotel/motel taxes - -
Property taxes 47 - -
Service payments - - -
Intergovernmental 2,111,!81 1,544,480 1,197,350
Special assessments - - -
Charges for services 238,930 351,500 277,940
Fines, licenses and permits 2,589,:515 2,372,328 1,908,446
Investment income ~ 869,:393 646,000 .690,000
Miscellaneous 308,747 446,739 222,100
TOTAL REVENUES 43,736,:335 44,107,300 44,591,836
EXPENDITURES:
Current:
Security of persons and property 244,083 279,000 294,000
Public health services 146,761 150,300 158,000
Leisure time activity 3,616,041 4,230,500 4,833,800
Community environment 5,741,395 6,365,100 6,507,675
Basic utility services 1,212,570 1,700,650 1,908,650
Transportation - - -
General government 15,482,182 16,073,628 17,424,250
Capital outlay 316,036 554,700 561,050
Debt service:
Principal retirement - - -
Interest and fiscal charges - -
TOTAL EXPENDITURES 26,759,068 29,353,878 31,687,425
Excess (deficiency) of revenues
over (under) expenditures, carved forward 16,977,267 14,753,422 ~ 12,904,41 I
OTHER FINANCING SOURCES (USES):
Proceeds of bonds - - -
Proceeds of notes - - -
Other bond issuance proceeds - - -
Proceeds of long-term loan - - -
Operating transfers in 349,.214 - -
Operating transfers out (16,152,750) (15,877,025) (17,921,800)
Advances in 1,055,154 ],076,033 34,446
Advances out (81,000) (155,000) (63,000)
TOTAL OTHER FINANCING
SOURCES (USES) (14,829,382) (14,955,992) (17,950,354)
Excess (deficiency) of revenues and
other financing sources over (under)
expenditures and other financing uses 2,147,885 (202,570) (5,045,943)
Fund balances, January 1 18,359,389 20,507,274 20,304,704
Fund balances, December 31 $ 20,507,274 $ 20,304,704 $ 15,258,761
-xxxii-
2004 OPERATING BUDGET -CITY OF DUBLIN
2002-2004 SUMMARY OF ESTIMATED FINANCIAL RESOURCES AND USES
SPECIAL REVENUE FUNDS
2002 2003 2004
Actual Estimate Budget
REVENUES:
Income taxes $ _ $ _ $ _
HoteUmotel taxes 1,459,403 1,408,000 1,380,000
Property taxes 508,645 513,874 495,500
Service payments _ _ _
Intergovernmental 1,333,716 1,624,330 1,415,620
pecial assessments _ _ _
Charges for services 4,176,540 4,363,015 3,780,200
Fines, licenses and permits 98,096 114,100 59,000
Investment income 175,672 115,463 103,670
Miscellaneous 493,219 539,186 295,750
TOTAL REVENUES 8,245,291 8,677,968 7,529,740
EXPENDITURES:
Current:
Security of persons and property 7,161,88 I 7,871,140 8,816,180
Public health services 89,732 1 10,900 129,850
Leisure time activity 7,558,255 8,384,800 9,672,100
Community environment _ _ _
Basic utility services _ _ _ w.
Transportation 2,654,129 3,456,300 3,460,900
General government 3,376 5,675 9,000
Capital outlay 214,132 497,900 346,900
Debt service:
Principal retirement _ _ _
Interest and fiscal charges _ _ _
TOTAL EXPENDITURES 17,681,505 20,326,715 22,434,930
Excess (deficiency) of revenues
over (under) expenditures, carried forward (9,436,214) (1 1,648,747) (14,905,190) ,
OTHER FINANCING SOURCES (USES): .W.
Proceeds of bonds _
Proceeds of notes _ _ _
Other bond issuance proceeds _ _ _
Proceeds of long-term loan _ _ _
Operating transfers in 9,420,000 10,660,000 14,820,500
Operating transfers out (175,990) (172,800) (174,550)
Advances in _ _ _
Advances out _
TOTAL OTHER FINANCING
SOURCES (USES) 9,244,010 10,487,200 14,645,950
Excess (deficiency) of revenues and
other financing sources over (under)
expenditures and other financing uses (192,204) (1,161,547) (259,240)
Fund balances, January 1 3,952,498 3,760,294 2,598,747
Fund balances, December 31 $ 3,760,294 $ 2,598,747 $ 2,339,507
-xxxiii-
2004 OPERATING BUDGET -CITY OF DUBLIN
2002-2004 SUMMARY OF ESTIMATED FINANCIAL RESOURCES AND USES
DEBT SERVICE FUND
2002 2003 2004
Actual Estimate Budget
REVENUES:
Income taxes $ - $ - $ -
HoteUmotel taxes - - -
Property taxes 154,294 156,431 153,400
Service payments - - -
Intergovemmental 3,335 3,830 3,125
Special assessments 189,779 125,290 122,500
Charges for services - - -
Fines, licenses and permits - - -
Investment income 47,859 37,590 31,700
Miscellaneous - - -
TOTAL REVENUES 395,:>,67 323,141 310,725
EXPENDITURES:
Current:
Security of persons and property - - -
Public health services - - -
Leisure time activity - - -
Community environment - - -
Basic utility services - - -
Transportation - - -
General government - - -
Capital outlay - - -
Debt service:
Principal retirement 4,485,91 I 4,616,555 4,622,344
Interest and fiscal charges 3,479,079 3,275,908 3,206,280
TOTAL EXPENDITURES 7,964,990 7,892,463 7,828,624
Excess (deficiency) of revenues
over (under) expenditures, carried forward (7,569,723) (7,569,322) (7,517,899)
OTHER FINANCING SOURCES (USES):
Proceeds of bonds - - -
Proceeds of notes - - -
Other bond issuance proceeds I I,'>97 - -
Proceeds of long-term loan - - -
Operating transfers in 7,771,636 7,521,602 7,745,999
Operating transfers out - - -
Advances in 4,385 2,875 1,420
Advances out (4,385) (2,875) (1,420)
TOTAL OTHER FINANCING
SOURCES (USES) 7,782,933 7,521,602 7,745,999
Excess (deficiency) of revenues and
other financing sources over (under)
expenditures and other financing uses 213,? 10 (47,720) 228,100
Fund balances, January I 1,041,140 1,254,350 1,206,630
Fund balances, December 31 $ 1,254,350 $ 1,206,630 $ 1,434,730
-xxxiv-
~.F::
2004 OPERATING BUDGET -CITY OF DUBLIN
2002-2004 SUMMARY OF ESTIMATED FINANCIAL RESOURCES AND USES
CAPITAL PROJECTS FUNDS
2002 2003 2004
Actual Estimate Budget
REVENUES:
Income taxes $ 12,539,239 $ 12,915,417 $ 13,432,000
Hotel/motel taxes - - -
Propertytaxes 2,154,972 2,372,334 2,344,100
Service payments - - -
Intergovernmental 478,938 382,880 251, ] 79
Special assessments - - -
Charges for services - - - ~,y
Fines, licenses and permits 28,821 321,754 -
Investment income 763,891 450,660 .411,710
Miscellaneous 44,010 - -
~o:
TOTAL REVENUES 16,009,871 16,443,045 16,438,989
EXPENDITURES:
Current
Security of persons and property - - -
Public health services - - -
Leisure time activity - - _
Community environment - - -
Basic utility services - - -
Transportation - - -
General government 26,130 31,600 32,000
Capital outlay 14,441,012 20,750,054 21,873,000
Debt service:
Principal retirement - - -
Interest and fiscal charges - - -
TOTAL EXPENDITURES 14,467,142 20,781,654 21,905,000
Excess (deficiency) of revenues
over (under) expenditures, carved forwazd 1,542,729 (4,338,609) ~ (5,466,011)
OTHER FINANCING SOURCES (USES):
Proceeds of bonds - - -
Proceeds of notes _ _ _
Other bond issuance proceeds - - -
Proceeds of long-term loan - - -
Operating transfers in 6,500,000 5,000,000 3,000,000
Operating transfers out (5,146,776) (7,025,264) (5,475,983)
Advances in 400,000 1,350,000 3,018,995
Advances out (963,000) (4,741,995) (725,000)
TOTAL OTHER FINANCING
SOURCES (USES) 790,224 (5,417,259) (181,988)
Excess (deficiency) of revenues and
other financing sources over (under)
expenditures and other financing uses 2,332,953 (9,755,868) (5,647,999)
Fund balances, January 1 13,489,048 15,822,001 6,066,133
Fund balances, December 31 $ 15,822,001 $ 6,066,133 $ 418,134
-xxxv-
• w;
2004 OPERATING BUDGET -CITY OF DUBLIN
2002-2004 SUMMARY OF REVENUES AND EXPENSES
ENTERPRISE FUNDS
2002 2003 2004
Actua] Estimate Budget
OPERATING REVENUES:
Charges for services $ 4,106,869 $ 3,835,200 $ 3,204,344
Permits and fees 6,880 13,300 1,000
Other operating revenues 8,870 100 75
TOTAL OPERATING REVENUES 4,122,619 3,848,600 3,205,419
OPERATING EXPENSES: '
Personal services 590,722 670,050 851,600
Contractual services 251,885 347,300 482,650
Materials and supplies 46,275 105,750 204,600
' Other operating expenses 21,695 23,800 25,350
Capital outlay 1,177,105 624,882 1,993,000
TOTAL OPERATING EXPENSES 2.,087,682 1,771,782 3,557,200
OPERATING INCOME (LOSS) 7.,034,937 2,076,818 (351,781)
NONOPERATING REVENUES (EXPENSES):
Investment income 890,011 676,191 678,080
Principal retirement (932,255) (937,300) (1,012,900)
Interest expense (935,643) (924,600) (847,535)
TOTAL NONOPERATING '
REVENUES (EXPENSES) (977,887) (1,185,709) (1,182,355)
INCOME BEFORE OPERATING TRANSFERS 1,057,050 891,109 (1,534,136)
Operating transfers in - 262,644 -
Operating transfers out - (262,644) -
NET INCOME 1,057,050 891,109 (1,534,136)
Fund balances, January 1 21,625,155 22,682,205 23,573,314
Fund balances, December 31 $ 22,682,205 $ 23,573,314 $ 22,039,178
-xxxvi-
2004 OPERATING BUDGET -CITY OF DUBLIN
2002-2004 SUMMARY OF REVENUES AND EXPENSES
INTERNAL SERVICE FUNDS v.
2002 2003 2004
Actual Estimate Budget
OPERATING REVENUES:
Charges for services $ 3,861,805 $ 4,597,400 $ 4,621,600
Permits and fees _ _ _
Other operating revenues 148,768 57,915 -
TOTAL OPERATING REVENUES 4,010,573 4,655,315 4,621,600
OPERATING EXPENSES:
Personal services _ _ _
Contractual services 3,700,090 3,742,000 4,201,600
Materials and supplies _ _ _
Other operating expenses _ _ _ w
Capital outlay _ _ _
TOTAL OPERATING EXPENSES 3,700,090 3,742,000 4,201,600
OPERATING INCOME (LOSS) 310,483 913,315 420,000
NONOPERATING REVENUES (EXPENSES):
Investment income 22,871 35,362 30,500
Principal retirement _ _ _
Interest expense _ _ _
TOTAL NONOPERATING
REVENUES (EXPENSES) 22,871 35,362 30,500
INCOME BEFORE OPERATING TRANSFERS 333,354 948,677 450,500
Operating transfers in _ _
Operating transfers out _ _ _
NET INCOME 333,354 948,677 450,500
Fund balances, January 1 701,378 1,034,732 1,983,409
Fund balances, December 31 $ 1,034,732 $ 1,983,409 $ 2,433,909
-xxxvii-
2004 OPERATING BUDGET-CITY CIF DUBLIN
RECAP OF 2004 REQUESTS
Total Budget Total Budget Total
Fund/Department/Division Budget By Fund By Fund Tvae Total
GENERAL FUND
City Council/Boards & Commissions $560,600
Office of the Ciry Manager 689,200
Division of Human Resources 1,518,900
Division of Community Relations 1,010,450
Division of Court Services 483,950
Records Management 176,600
Division of Information Technology 1,966,500
Department of Finance
Division of Accounting & Auditing 1,034,200
Procurement 139,450
Division of Taxation 2,247,250
Division of Economic Development 1,505,350
Department of Development
.Office of Director of Development 479,000
Division of Planning 2,117,025
Division of Engineering 2,582,750
_ Traffic Maintenance 309,000 '
Division of Building Standards 1,357,400
Department of Law 1,570,000
Department of Service ,
Office of Director of Service 456,850
Solid Waste Management 1,908,650
Division of Grounds and Facilities
Grounds 5,109,500
Facilities 2,101,100
Division of Streets and Utilities
Vehicle & Equipment Maintenance 1,512,500
Miscellaneous Accounts
Office of the City Manager 538,700
Division of Accounting & Auditing 312,500
Transfers/Advances 17,984,800
$49,672,225 $49,672,225
SPECIAL REVENUE FUNDS
Street Maintenance and Repair Fund
Division of Streets Bc Utilities 3,221,000
Division of Engineering
Traffic Maintenance 190,500
3;411,500
State Highway Improvements Fund
Division of Streets & Utilities 61,400
Division of Engineering
Traffic Maintenance 28,000
89,400
Cemetery Fund
Division of Grounds & Facilities 143,700
143,700
Recreation Fund
Division of Recreation Services
Recreation 1,579,150
Community Recreation Center 3,367,400
Division of Grounds & Facilities
Community Recreation Center -Facilities 1,459,750
6,406,300
Safety Fund
Division of Police 8,875,130
8,875,130
Swimming Pool Fund
Division of Recreation Services 996,000
996,000
] 2/ 15/2003
Filename:n\fa\jan\04budget\regcap04 (Continued)
-xxxviii-
2004 OPERATING BUDGET-CITY OF DUBLIN
RECAP OF 2004 REQUESTS
Total Budget Total Budget Total
Fund/Department/Division Budget By Fund By Fund Type '
SPECIAL REVENUE FUNDS (Continued)
Permissive Tax Fund 0
0
HoteVMotel Tax Fund
Division of Community Relations 1,850,950
Division of Taxation 785,500
2,636,450 a.
Education and Enforcement Fund
Division of Police 0
0
Law Enforcement Trust Fund
Division of Police 35,000
35,000
Mayor's Court Computer Fund
Division of Court Services 16,000
16,000
22,609,480
DEBT SERVICE FUNDS
General Obligation Debt Service Fund 7,572,622
Special Assessment Bond Retirement Fund 6,500
1992 Special Assessment Bond Retirement Fund 120,200
2001 Special Assessment Bond Retirement Fund 130,722
• 7,830,044
CAPITAL PROJECTS FUNDS '
Capital Improvements Tax Fund 25,516,300
Parkland Acquisition Fund 2,589,683
28,105,983
ENTERPRISE FUNDS `
Water Fund
Division of Streets & Utilities 434,000
Division of Accounting and Auditing 383,035
Division of Engineering 1,954,150
2,771,185 n
Sewer Fund
Division of Streets & Utilities 770,700
Division of Accounting and Auditing 1,477,400
Division of Engineering 388,350 ~
2,636,450
Merchandising Fund
Division of Community Relations 10,000
5,417,635
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance Fund 3,988,000
Workers' Comp. Self-Insurance Fund 213,600
4,201,600
TRUST AND AGENGY FUNDS
Income Tax Revenue Sharing Fund 880,000
Agency Fund 770,000
Convention & Visitors' Bureau Fund 460,000
2,110,000
RECAP:
Total Amount Budgeted $119,946,967
Project funds carried forward 7,469,926
Less:
Transfers (29,409,360)
Total Expenditures $98,007,533
12/ 15/2003
Filename:n\fa\jan\04budget\regcap04 -xxxix-
2004 OPERATING BUDGET -CITY OF DUBLIN
COMPARISON OF OPERATING REVENUES AND EXPENDITURES
2004 Operating Revenues by Source
Charges for
Services Fines/Licenses/
8% Permits
0
Intergovernmental 4 ° Other Revenue
5% 2%
Other Taxes
4% Income Taxes
77%
2004 General Operating Expenditures by
Type
Capital Outlay
2%
Other Salaries
Expenses 42%
39%
Benefits
17%
-xl-
2004 OPERATING BUDGET -CITY OF DUBLIN
STAFFING COMPARISON BY FUNCTION
FULL-TIME EMPLOYEES
2001 2002 2003 2004
Authorized Authorized Authorized Authorized
General Government 81 85 86 87
Community Environment 68 72 72 77
Basic Utility Services 11 11 11 11
Leisure Time Activities 76 85 86 89
Security of Persons & Property 88 88 91 93
Public Health Services 1 1 1 1
Transportation 33 34 34 30
TOTALS 358 376 381 388
'
tNs
Staffing by Department
Transportation
9% ..a
' Public Health
Services General
0% Government ~y
23%
Security of
' Persons 8
Property
24%
Community
Environment
20%
Leisure Time Basic Utility
Activities Services
23% 3%
-XII-
m.
2004 OPERATING BUDGET -CITY OF DUBLIN
FULL-TIME STAFFING
2001 2002 2003 2004 See
Dept./Division Authorization Authorization Authorized Authorized Note
City Council 3 3 3 3
Office of the City Manager 6 6 6 6
Division of Human Resources 10 10 10 9 (1)
Division of Community Relations 7 7 7 8 (2)
Division of Court Services/Records Management 7 7 7 7
Division of Information Technology 11 11 11 11
Department of Finance
Division of Accounting and Auditing 11 11 11 11
Procurement 0 0 0 1 (1)
Division of Taxation 5 5 5 5
Division of Economic Development 4 4 4 3 (3)
Department of Development
Office of Director of Development 4 4 4 4
Division of Planning 21 22 23 23
Division of Engineering 25 28 27 28 (4)
Division of Building Standards 14 14 14 15 (3)
Department of Service
Office of Director of Service 3 3 4 4
Solid Waste Management 0 0 0 4 (5)
Division of Grounds and Facilities
Grounds 36 42 43 44 (6)
Facilities 12 15 15 15
Division of Streets and Utilities 33 34 34 30 (5)
VehiGe Maintenance 6 7 7 7
Division of Grounds and Facilities
Cemetery 1 1 1 1
Division of Recreation Services
Recreation Services 6 6 6 6
Community Recreation Center 16 16 i6 18 (7)
Division of Grounds and Facilities
Community Recreation Center -Facilities 16 18 18 18
Division of Police 88 88 91 93 (8)
Division of Community Relations
Special Events 2 3 3 3
Division of Streets and Utilities
Water Maintenance 1 1 1 2 (9)
Sewer Maintenance 10 10 10 9 (9)
TOTALS 358 376. 381 388
NOTES:
(1) In 2003, reorganization resulted in the transfer of the procurement function to the Department of Finance. This
shifted a procurement technician position from the Human Resources Division to the Division of Accounting and Auditing.
(2) Anew accounting technician position is authorized for the Division of Community Relations.
(3) In 2003, reorganization resulted in the transfer of the Division of Economic Development to the Department of Finance.
A development project coordinator position from Economic Development was shifted to the Division of Building Standards.
(4) An Assistant Director of Engineering for Transportation and Traffic Management is added.
(5) Four maintenance worker positions are shifted from Streets and Utilities to Solid Waste Management.
(6) Anew maintenance worker position is added.
(7) Added are a recreation services administrator and an assistant front desk supervisor.
(8) Two additional police officers are included to provide police services to unincorporated areas of Washington
Township under a reimbursement agreement.
(9) A maintenance worker position is moved from Sewer Maintenance to Water Maintenance.
-xli-
~3
This Page Left Blank Intentionally.
City Council 1
Office of The City Manager 2
Department of Finance 3
Department of Development 4
Department of Law 5
Department of Service 6
Miscellaneous Accounts & Transfers ~
Street Maintenance & Repair Fund g
State Highway Improvements Fund 9
Cemetery Fund 10
Recreation Fund 11
Safety Fund 12
Swimming Pool Fund 13
Permissive Tax Fund l4
Hotel/Motel Tax Fund 15
Education & Enforcement 16
l,aw Enforcement Trust Fund 1'7
Mayor's Court Computer lrund lg
Debt Service Funds l9
Capital Improvements Tax Fund 20
Parkland Acquisition Fund 21
Water Fund 22
Sewer Fund 23
Merchandising Fund 24
Internal Service Funds 25
Trust & Agency Funds 26
1
DEPARTMENT/DIVISION/BUREAU: City Council
STATEMENT OF FUNCTIONS:
The legislative powers of the City, as provided by the Revised Charter of the City of Dublin and the
Constitution of the State of Ohio, are vested in the City Council. The City Council consists of seven members
elected for terms of four years each. All members of City Council must be residents of Dublin at the time of
their nomination and throughout their term of office.
City Council officers consist of the Mayor and the Vice-Mayor. The Mayor is the ceremonial head of the City
and presides over all City Council meetings. The Vice-Mayor performs these duties in the absence of the
Mayor. City Council meetings are generally held on the first and third Mondays of each month. City Council's
responsibilities include reviewing, deliberating, and passing legislation as prescribed by the Revised Charter
and the laws of the State of Ohio applicable to municipalities. City Council establishes long-range policies for
the City.
A Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council keeps an
accurate and complete journal of the proceedings of City Council and performs such other duties as the City
Council requires.
OBJECTIVES AND ACTIVITIES:
• To continue to be responsive to the needs and concerns of the citizens of Dublin.
• To establish goals for the community to be implemented by staff and/or City Council.
• To set policy in a clear and consistent manner in order to provide a framework for administrative
implementation.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NiJMBER ADOPTED
Mayor 1 1
Vice-Mayor ~ 1 1
Council Member 5 5
Clerk of Council 1 1
Deputy Clerk of Council 1 1
Clerical Specialist II 1 1
TOTAL 10 10
NOTES AND ADJUSTMENTS: A portion of the salaries for the Mayor and Vice Mayor are allocated to
the Court Services Budget.
Council -1- 12/15/03
2004 Budget -City of Dublin, Ohio
General Fund
City Council
Legislation 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0510
Personal Services
2110 Salaries/V1/ages 205,772 215,500 215,500 215,500 220,000
2111 Overtime Wages 6,343 7,500 7,500 6,000 7,500
2112 Other Wages 0 .500 500 0 500
2120 Employee Benefits 115,664 122,000 122,000 149,000 150,500
327,779 345,500 345,500 370,500 378,500
Other Expenses
2201 Conference/Mileage 16,368 30,000 30,194 8,000 30,000
2211 Meeting Expenses 2,532 3,500 3,500 2,000 3,500
2212 Long Term Strategic Plan. 10,446 15,000 15,000 10,000 15,000
2240 Ceremonial Functions 21,224 25,100 25,421 20,000 25,100
2320 Communications 4,370 5,200 6,327 5,500 5,200
2330 Rents/Leases 7,009 7,500 7,500 7,000 9,900
2349 Professional Services 7,610 12,000 14,500 10,000 12,000
2351 Maint. of Equipment 1,413 2,000 2,600 2,000 2,000 ~v
2370 Advertising 15,183 20,000 23,527 18,800 20,000
2391 Memberships/Subscriptions 1,346 4,000 4,262 4,600 5,200
2410 Office Supplies 7,092 13,500 16,123 9,700 10,000
94,593 137,800 148,954 97,600 137,900
Capital Outlay
2520 Equipment & Furniture 2,583 4,000 14,410 10,500 6,000
2,583 4,000 14,410 10,500 6,000
TOTALS $424,955 $487,300 $508,864 $478,600 $522,400
-2-
2004 Budget -City of Dublin, Ohio
General Fund
City Council
Boards & Commissions 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0511
Personal Services
2110 Salaries/Wages 8,200 8,400 8,400 7,200 8,400
2120 Employee Benefits 1,198 1,300 1,300 1,100 1,300
9,398 9,700 9,700 8,300 9,700
Other Expenses
2201 Conference/Mileage 5,860 25,000 25,000 12,000 25,000
2211 Meeting Expenses 24 2,500 2,500 500 2,500
2391 Memberships/Subscriptions 1,120 1,000 1,000 1,000 1,000
7,004 28,500 28,500 13,500 28,500
TOTALS $16,402 $38,200 $38,200 $21,800 $38,200
-3-
DEPARTMENT/DIVISION/BUREAU: City Council
Boards and Commissions
• BUDGET SUMMARY:
• 101-OS-10-710
• Accounts 2110 and 2111 provide funding for the salaries/wages of Council Members and staffing
reflected under Personnel Data.
• Account 2120 includes funding for medical insurance premiums for City Council Members and staff.
• Account 2201 includes $3,500 for travel and training for each Council Member, $2,500 for travel and
training for the Clerk of Council, and $2,500 for the Deputy Clerk of Council for the Certified
Municipal Clerk Career Development program, and $1,000 for training for the Clerical Specialist II.
• Account 2212 provides funding for long-term strategic planning workshops, such as Council's annual
goal setting.
• Account 2240 includes funds for reimbursable business expenses and for citywide ceremonial functions,
which are reviewed and approved by the Mayor and the City Manager. This includes a Memorial
Tournament dinner hosted by City Council for other officials and a Memorial Tournament badge
package, receptions/dinners hosted by City Council for various other officials; donations in
commemoration of various dignitaries; birthday and special occasion recognition; parade expenses,
including signage, hospitality, and corsages; City logo wear for Council Members; purchase of Dublin
merchandise for various recognition programs and for donations, and funding to provide two
complimentary weekend passes to the Dublin Irish Festival for all City board and commission members.
• Account 2320 provides funds for monthly telephone service charges for each Council Member's home
for a fax machine provided by the City and Nextel phones for the Mayor and Clerk of Council.
• Account 2330 provides funding for lease and maintenance of a large volume copier at City Hall.
• Account 2349 provides funding for codification services.
• Account 2370 provides funds for advertising expenses for public meeting notices and agenda
publication as required by the Revised Charter.
• Account 2520 provides funding for miscellaneous furniture/equipment for Council staff offices. _
• 101-05-11-710
• Account 2110 provides funding for the salaries/wages of Planning and Zoning Commission members ~
and the Council representative to the Planning and Zoning Commission.
• Account 2201 provides funding for general travel and training for board and commission members in
accordance with the guidelines established by City Council. In addition, Planning and Zoning
Commission members are allocated up to $2,500 per year for relevant training.
• Account 2211 provides funding for expenses related to meetings sponsored by various City boards,
commissions, committees, and task forces.
Council -4- 12/15/03
Z
DEPARTMENT/DIVISION/BUREAU: Office of the City Manager
STATEMENT OF FUNCTIONS:
The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged with
the responsibility for the administration of all municipal affairs as empowered by the Revised Charter of the
City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City Managers' primary
responsibilities include: directing and supervising the administration of all departments, divisions, bureaus,
offices, etc. of the City; attending all Council meetings; ensuring that all laws, Revised Charter provisions, and
ordinances and resolutions of Council are faithfully executed; preparing the annual budget and capital
improvement program; publishing an annual report of the financial and administrative activities of the City;
and executing, on behalf of the City, all contracts and agreements.
In addition to his duties and responsibilities as City Manager, the City Manager acts as the Director of Public
Safety and will continue to do so until which time the creation of that position is warranted.
OBJECTIVES AND ACTIVITIES:
• To implement goals established by City Council.
• To provide leadership and direction for Staff.
• To be responsive to needs of the community and to advise citizenry regarding the structure and
activities of the City organization.
• To facilitate citizen involvement and requests for service.
• To continue the administration and coordination of the City's new employee orientation program.
• To continue the Citywide Volunteer Program.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
City Manager 1 1
Assistant City Manager 1 1
Volunteer Administrator 1 1
Executive Assistant 1 1
Clerical Specialist I 1 1
Clerical Specialist II ~ 1 1
Intern 2 2
TOTAL 8 8
NOTES AND ADJUSTMENTS:
CityMgr -5- 12/15/03
2004 Budget -City of Dublin, Ohio
General Fund
Administration
City Manager 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0110
Personal Services
2110 Salaries/VNages 354,238 403,500 418,500 418,500 416,150
2111 Overtime Wages 5,396 5,000 5,000 5,100 5,000
2112 Other Wages 7,109 17,950 17,950 17,500 17,900
2119 Performance Bonuses 17,471 23,400 23,400 21,000 15,000
2120 Employee Benefits 115,544 154,950 154,950 149,000 143,550
2140 Uniforms & Clothing 399 0 0 0 400
500,157 604,800 619,800 611,100 598,000
Other Expenses
2201 Conference/Mileage 6,138 11,000 11,000 11,000 11,000
2210 Reimbursable Business Exp 415 2,000 2,000 1,500 1,500
2211 Meeting Expenses 1,605 2,300 2,300 1,700 2,500
2230 Staff Goal Setting 6,566 10,000 10,800 2,500 10,000
2320 Communications 5,367 5,800 5,800 6,000 4,550
2330 Rents/Leases 921 1,900 1,900 800 1,500 .
2349 Professional Services 930 10,000 10,000 5,500 6,000
2351 Maint. of Equipment 519 1,000 1,000 1,000 1,000
2380 Printing & Reproductions 3,551 11,800 11,951 6,000. 11,800
2390 Misc Contractual Services 3,596 3,500 3,500 2,000 3,500
2391 Memberships/Subscriptions 7,426. 7,500 7,500 7,500 7,500
2410 Office Supplies 4,382 5,000 5,760 4,500 4,500
2420 Operating Supplies 797 500 500 100 500
2440 Small Tools & Minor Equip 231 500 500 300 500
2812 Special Projects/Programs 11,156 28,600 41,397 25,000 22,350
53,600 101,400 115,908 75,400 88,700
Capital Outlay
2520 Equipment & Furniture 2,353 2,000 2,000 1,000 2,500
2,353 2,000 2,000 1,000 2,500
TOTALS $556,110 $708,200 $737,708 $687,500 $689,200
-6-
DEPARTMENT/DIVISION/BUREAU: Office of the City Manager
BUDGET SUMMARY:
• Account 2110 reflects contract provisions for the City Manager and funding for other staffing within the
Office of the City Manager.
• Account 2112 provides funding for two Intern positions.
• Account 2119 provides funding for department/division heads whose salaries are at the maximum of
their established pay ranges and who, in the judgement of the City Manager, meet established
performance standards/objectives.
• Account 2210 includes reimbursable business expenses for the City Manager as specified in her
contract.
• Account 2211 includes funding for meetings sponsored by the City. This may include food, beverages,
and associated supplies.
• Account 2230 funds staff development for the City's management team.
• Account 2320 is for charges associated with providing the City Manager, Assistant City Manager,
Volunteer Administrator, and Executive Assistant with Nextel phones, and local and long distance
telephone charges for the office.
• Account 2349 provides an allocation for professional services.
• Account 23 80 provides funding for printing related to the Volunteer Administrator's position, including
a Volunteer Newsletter, recruiting fliers, training manuals, a poster campaign, name badges, volunteer
brochure, t-shirts, and signage.
• Account 2391 includes funding for memberships in Ohio City Managers Association, International City
Managers Association, the Innovation Groups and other similar organizations.
• Account 2812 provides funding for volunteer activities, customer service training, and employee
orientation. Included are a Youth in Government program for high school students, and National
Volunteer Week activities.
CityMgr -7- 12/15/03
This Page Left Blank Intentionally.
DEPARTMENT/DIVISION/BUREAU: Division of Human Resources
STATEMENT OF FUNCTIONS:
The Division of Human Resources is managed by the Duector of Human Resources, who reports directly to
the City Manager. The Division of Human Resources administers the following systems/functions:
recruitment and selection; classification and compensation; performance appraisal: wage and salary
administration; benefits administration; labor/employee relations; policy analysis/development;
organizational analysis/development; training and development; workers' compensation; insurance and risk
management; and employee health & safety.
OBJECTIVES & ACTIVITIES:
• To develop, implement, administer, and evaluate the effectiveness of recruitment/selection
procedures for all positions (i.e. Full-time, Part-time, Seasonal, Casual, Intermittent).
• To analyze and evaluate the City's compensation and classification structure and recommend
appropriate modifications to the City Manager; to update and maintain the City Classification
Plan.
• To update and maintain the City Personnel Code and all related administrative policies.
• To administer collective bargaining agreements with the United Steelworkers and Fraternal
Order of Police, Capital City Lodge No. 9 bargaining units.
• To negotiate new collective bargaining agreements with the United Steelworkers
(Maintenance Workers, Auto Mechanics, and Custodial Workers) and the Fraternal Order of
police, Capital City Lodge No. 9 (Police Officers and Sergeants); to administer the existing
collective bargaining agreement with the Fratf;mal Order of Police, Ohio Labor Council
(Communications Technicians).
• To provide specialized training programs for City personnel (e.g. sexual harassment,
workplace violence, etc.) and other professional development opportunities.
• To administer and evaluate the effectiveness of all City-provided employee benefits; to focus
more strategically on the City's healthcare benefits.
• To administer the formal orientation program for new City employees.
• To re-design the existing employee performance appraisal system..
• To manage insurance, risk management, and employee safety programs, including CORMA
(Central Ohio Risk Management Association) property/liability joint self-insurance pool.
• To evaluate the feasibility of joining a Worker's Compensation joint self-insurance pool.
PERSONNEL DATA 2003 2004
POSTIION TITLE CURRENT NUMBER ADOPTED
Director, Human Resources 1 1
Human Resource Administrator 2 2
Human Resource Technician 3 3
Safety Administrator/Risk Manager 1 1
Risk Management Technician 1 1
Administrative Assistant 1 1
H.S. Student Intern (Part-time/Intermittent) 1 1
TOTAL 10 10
HumanResources - 8- 12/15/03
2004 Budget-City of Dublin, Ohio
General Fund
Administration 2003
Human Resources 2002 2003 Revised 2003 2004
Actual Budget Budget Estimate Budget
101-0111
PERSONAL SERVICES
2110 Salaries & Wages $458,238 $477,200 $477,200 $480,000 $496,900
2111 Overtime Wages 2,405 5,000 5,000 2,400 4,000
2112 Other Wages 566 3,500 3,500 2,000 3,500
2120 Employee Benefits 175,690 192,400 192,400 192,000 203,500
2125 Employee Training/Dev. 14,635 20,900 21,088 30,000 97,400
2126 Tuition Reimbursement 23,637 58,750 74,698 36,000 50,000
2140 Uniforms 321 800 1,120 1,120 700
675,492 758,550 775,006 743,520 856,000
OTHER EXPENSES
2201 Conferences/Mileage 3,773 10,000 10,520 5,000 10,000
2210 Reimbursable Business Expense 431 1,700 1,700 500 1,700
2320 Communications 6,534 3,400 4,724 4,000 4,000
2330 Rents and Leases 6,348 7,200 7,764 7,400 7,200
2349 Other Professional Services 35,998 52,300 54,475 45,000 51,400 °
2351 Maintenance of Equipment 3,896 5,500 6,160 6,000 4,700
2360 Insurance & Bonding 333,089 490,000 490,000 400,000 437,150
2365 Insurance Claims paid 2,960 10,000 10,000 10,000 10,000
2370 Advertising 40,101 45,500 47,447 30,000 42,500
2380 Printing & Reproduction ~ 0 5,700 5,700 300 5,700
2390 Misc. Contractual Services 10,976 14,700 15,433 14,850 14,700
2391 Memberships & Subscriptions 3,677 5,200 5,200 4,500 4,000
2410 Office Supplies 9,687 9,000 9,645 7,500 9,000
2440 Small Tools & Minor Equipment 1,232 1,000 1,600 1,600 1,000
2810 Employee Awards Program 11,476 20,000 27,900 24,000 21,000
2812 Special Projects/Programs 724 1,650 1,650 1,650 3,750
2815 Risk Management/Safety Programs 20,700 23,550 26,053 26,000 34,100
491,602 706,400 725,971 588,300 661,900
CAPITAL OUTLAY
2520 Equipment & Office Furniture 0 3,000 3,000 0 1,000
TOTALS $1,167,094 $1,467,950 $1,503,977 $1,331,820 $1,518,900
-9-
DEPARTMENT/DIVISION/BUREAU: Division of Human Resources
BUDGET SUMMARY:
• Account 2125 provides funding for professional development training for supervisory
and non-supervisory personnel and also for specialized supervisory training (e.g.
diversity, sexual harassment, employment discrimination, workplace violence etc.) This
account also provides increased funding for other citywide professional development
opportunities viewed as critical to the City's futi.~re ability to provide the highest level and
quality of services to citizens of Dublin, including supervisory-level training and
leadership development throughout the organization.
• Account 2126 provides funds for a citywide tuition reimbursement program.
• Account 2140 provides funds for the purchase c?f Dublin City Staff shirts for newly. hired
employees.
• Account 2320 includes funding for Nextel phones and local and long distance telephone
charges.
• Account 2349 provides funding for grievance arbitration, employment screening
procedures, criminal record checks, driving record checks, drug and alcohol testing,
polygraph examinations, psychological evaluations for police personnel, and medical
examinations for certain new hires.
• Account 2360 provides funding for the City's contribution to the CORMA (Central Ohio
Risk Management Association) self-insured lass fund. Expenditures for this program
have been transferred from the Procurement Division to Human Resources due to
reorganization.
• Account 2370 provides funding for position advertisements in newspapers,
professional/trade journals and publications, and on various websites. Online/website
recruitment announcements should lessen the reliance on traditional print advertising,
thus reducing advertising costs.
• Account 2390 includes funding for the Employee Assistance Program, a citywide
program. This account also includes increased fi.~nding for job fairs and career days.
• Account 2810 funds the redesigned employee awards program, including the annual
holiday employee breakfast and service awards.
• Account 2815 provides funding for a wide variety of employee safety programs, some of.
which are mandated by State safety regulations.
Human Resources -10- 12/15/03
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DEPARTMENT/DIVISIONBUREAU: Division of Community Relations
STATEMENT OF FUNCTIONS:
Division of Community Relations serves as an in-house support division to all City departments/divisions for
communication counsel, publication information campaigns, message and issues management, graphic design and
branding, publications and ceremonial and special project needs. The division is responsible for internal
communications, external communications and media relations, and the City and Dublin Irish Festival web sites. The
division also coordinates City services required for events held within the City of Dublin.
OBJECTIVES AND ACTIVITIES:
• To develop and implement (and/or assist in the implementation of) communication and marketing plans for
divisions and/or special projects to include goals, objectives, strategies, tactics, key messages, and measurement
of results.
• To serve as public information officer for specific divisions including the Division of Police.
• To develop and implement the City Strategic Communications Plan, including Crisis Communication.
• To support the Dublin City Council through the development of a Strategic Communications Plan.
• To develop and administer the City's internal communications program.
• To coordinate and implement marketing efforts for the Dublin Community Recreation Center including the
Dublin Community Theatre.
• To administer the City's Web pages.
• To implement a Graphic Guidelines Program.
• To implement the Civic Association Initiative via regular correspondence, annual meeting, block party package
and float initiative.
• To manage media relations in proactive and reactive mamier via news releases, conferences, press kits.
• To manage efforts of the citywide Community Survey.
• To assist divisions with promotional activities, events and special projects.
• To research, design, write citywide newsletters, brochures and informational material.
• To research, develop and maintain various informational channels including cable television, on-hold message
system and kiosks.
• To convey the goals and accomplishments of the City to i1:s residents.
• To work with target audiences such as Chamber of Commerce representatives, business leaders, school officials,
Convention and Visitors Bureau representatives, neighborhood leaders, church representatives, builders,
Realtors and civic groups to help emphasize Dublin's positive attributes.
• To make the process of City decision making, particularly City Council and the Boards and Commissions,
acceptable and understandable to the public.
• To conduct the annual United Way Campaign.
• To coordinate citywide Memorial Tournament activities to recognize volunteers and enhance relationships with
community leaders and VIP's for economic development.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Community Relations 1 1
Community Relations Specialist 3 3
Website Designer 1 1
Administrative Assistant 1 1
Clerical Specialist II 1 1
Accounting/Permit Technician II 0 1
Intern 1 1
Clerical Specialist II-SeasonaU 3 months 1 1
TOTAL 9 10
NOTES & ADJUSTMENTS:
The Personal Services costs for the Director, Administrative Assistant, Accounting/Permit Technician II, and Clerical
Specialist II position are allocated fifty percent (50%) to this budget and fifty percent (50%) to the HoteUMotel Tax
Fund.
Admpio - 11- ]2/15/03
2004 Budget -City of Dublin, Ohio
F
General Fund
Administration
Community Relations 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0113
Personal Services
2110 Salaries/Wages 244,521 263,300 263,300 265,000 305,500
2111 Overtime Wages 1,485 4,500 4,500 8,000 5,300
2112 Other Wages ~ 12,673 21,200 21,200 21,200 17,700
2120 Employee Benefits 87,682 104,200 104,200 116,000 130,150
2140 Uniforms & Clothing 0 500 500 0 500
346,361 393,700 393,700 410,200 459,150
Other Expenses
2201 Conference/Mileage 11,242 9,800 9,800 8,000 9,800
2211 Meeting Expenses 713 2,000 2,000 2,400 2,500
2320 Communications 16,016 18,050 20,989 12,000 15,900
2330 Rents/Leases 7,257 12,000 16,100 8,500 6,550
2349 Professional Services 120,376 118,850 156,250 145,000 141,000
2351 Maint. of Equipment 29 1,500 1,500 100 1,500
2370 Advertising 9,052 18,900 20,656 10,000 21,400
2380 Printing & Reproductions 41,184 67,950 83,435 55,000 53,300
2390 Misc Contractual Services 15,019 2,900 5,660 5,600 2,000
2391 Memberships/Subscriptions 2,557 3,700 3,700 4,000 4,450
2410 Office Supplies 10,503 14,900 16,922 10,500 11,600
2420 Operating Supplies 30,978 22,200 27,412 20,000 21,600 `
2440 Small Tools & Minor Equip 20,749 1,450 1,450 1,200 1;500 z-,
2812 Special Projects/Programs 77,644 98,500 151,050 110,000 61,550
2813 Promotional Programs 147,090 189,300 192,300 189,300 195,650
510,409 582,000 709,224 581,600 550,300
Capital Outlay
2520 Equipment & Furniture 40 3,300 12,700 12,700 1,000
40 3,300 12,700 12,700 1,000
TOTALS $856,810 $979,000 $1,115,624 $1,004,500 $1,010,450
.
-12-
DEPARTMENT/DIVISION/BUREAU: Division of Community Relations
BUDGET SUMMARY:
• Account 2110 reflects the addition of an accounting technician position to provide support to the
division's professional staff. This account also includes $250 per month car allowance for the Director of
Community Relations.
• Account 2112 includes one intern.
• Account 2211 provides funding for Internal Communications Committee luncheon meetings, all city staff
meetings, and business luncheons.
• Account 2320 includes funding for Nextel phones, couriE7 service charges, postage and handling fees.
• Account 2330 provides funding to lease a copier.
• . Account 2349 includes funding for consulting services for communications, photographer, videographer,
graphic design, ICC events including St. Patrick's Day, Employee Appreciation Day and employee
breakfast at the Memorial Tournament; Dublin Life contract fee; design fee for the Dublin Community
Recreation Center program brochure; storing web pages; State of the City expenses including annual
multi-media marketing presentation; citywide media training and 2004 Community Survey.
• Account 2351 provides maintenance for fax machine, copier, and services for 1610 AM radio station.
• Account 2370 provides funding for advertising including the expanded and comprehensive In.Touch ad in
the local newspaper.
• Account 2380 includes funding for printing costs for the annual report, resident and corporate guides, the
internal employee newsletter, brochure shells, citywide media training manual, Columbus Monthly special
section, Community Survey summary report and new resident folders.
• Account 2420 includes funding for Memorial Tournament supplies including signage, decorations, favors,
materials for new resident packets, lunch supplies and various display materials, Historic Dublin lamppost
banners, block party package supplies and incentives for Community Survey.
• Account 2440 includes funding for a camera and 1610 equipment.
• Account 2812 includes funding for the citywide Employee Recognition Program, United Way Campaign,
City director receptions, final design, printing and marketing of the historical book, the municipal pool
grand opening, and the Civic Association Initiative including block party supplies, president manual and
parade initiative.
• Account 2813 provides funding for the City's involvement with the Memorial Tournament which includes
a Corporate Hospitality Center, tent rental, badge package (220), daily tickets (80), advertising in the
Memorial Tournament Magazine, 20 positions for the Nicklaus/Flick golf school, and shuttle services, and
designation as host of the corporate outing and the media room. Also included is funding for
neighborhood park openings, citywide recognition gifts, promotional purchases, and sponsorship of the
Wendy's Championship for Children Ladies Professional Golf Tournament.
Admpio -13- 12/15/03
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DEPARTMENT/DIVISION/BUREAU/OFFICE: Division of Court Services
STATEMENT OF FUNCTIONS:
The Division of Court Services serves as the judicial branch of the City. The Division is responsible for
monitoring all court operations including the collection of fines, preparing the court docket, and for processing
all criminal and traffic citations. As a sentencing alternative, the Division offers Adult Probation, Adult and
Juvenile Diversion, and Provided No Conviction programs. The Division of Court Services is also responsible
for implementing and operating the City's Records Management Program, which includes both on and off=site
central storage, microfilming and optical imaging.
OBJECTIVES AND ACTIVITIES:
• To enforce court orders.
• To maintain high levels of accuracy on all court records.
• To effectively administer the adult probation, adult and juvenile diversion, and the provided no
convictions programs.
• To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases and in
processing court documents.
• To effectively monitor all sentencing alternatives cases for compliance with court orders.
• To maintain harmonious relations between the Mayor, the prosecutors, the Division of Police and the
court staff in order to better serve the public.
• To maintain secure and orderly courtroom operations.
• To provide information and outreach about the criminal justice system to the public.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Court Services (2) 1 1
Probation Officer ~ 1 1
Diversion Officer 1 1
Court Clerk 2 2
Records Management Technician (1) 1 1
Administrative Assistant (3) 1 1
7 7
TOTAL
NOTES AND ADJUSTMENTS:
A portion of the salary for the Mayor and Vice-Mayor are allocated to the Division of Court Services budget.
The Division also performs the additional duties of the Records Management Program to comply with
conditions set forth in the Ohio Revised Code and in an attempt to reduce the need for additional staff.
Salaries, wages and benefits have been allocated to Court Services and Records Management for each position
as follows: (1) allocates one hundred percent (100%) to Records Management, (2) allocates fifty percent
(50%) to Court Services and fifty percent (50%) to Records Management and (3) allocates seventy-five percent
(75%) to Court Services and twenty-five percent (25%) to Records Management.
AdmCourt - 14- 12/15/03
2004 Budget -City of Dublin, Ohio
General Fund
Administration
Court Services 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0114
Personal Services
2110. Salaries/Wages 237,924 249,800 249,800 246,000 259,600
2111 Overtime Wages 311 2,000 2,000 500 2,000
2112 Other Wages 0 ~ 0 0 0 0
2120 Employee Benefits 104,223 113,600 113,600 114,000 115,050
2140 Uniforms & Clothing 0 0 0 0 0
342,458 365,400 365,400 360,500. 376,650
Other Expenses
2201 Conference/Mileage 6,651 7,500 10,100 8,500 7,500
2320 Communications 623 600 600 600 600
2330 Rents/Leases 2,530 3,200 3,870 3,200 3,200 `
2345 Legal Services 12,593 23,000 26,325 22,750 23,000
2349 Professional Services 31,098 42,000 42,000 39,000 42,000
2351 Maint. of Equipment 541 1,000 1,000 1,000 750
2390 Misc Contractual Services 2,896 6,300 6,300 6,000 6,300
2391 Memberships/Subscriptions 801 825 825 825 850
2410 Office Supplies 14,223 14,000 14,000 14,000 16,000
2420 Operating Supplies 45 0 0 0 0
2820 Probation Supplies 460 1,000 1,000 300 500
2910 Refunds 10 100 100 20 100
72,471 99,525 106,120 96,195 100,800
Capital Outlay
2520 Equipment & Furniture 3,030 3,000 3,000 3,000 6,500
3,030 3,000 3,000 3,000 6,500
TOTALS $417,959 $467,925 $474,520 $459,695 $483,950
-15-
DEPARTMENT/DIVISION/BUREAU: Division of Court Services
BUDGET SUMMARY:
• Account 2110 and 2120 budgets for the allocations identified under Notes and Adjustments.
• Account 2201 includes training funds allocated to the Director and other court services staff.
• Account 2345 provides funding for services provided by the Franklin and Delaware County
Prosecutors and the Franklin County Public Defenders office.
• Account 2349 includes funds for prisoner boarding services with Franklin County Jail, the City's
share of the Franklin County Municipal Court's operational costs, interpreter's fees, and fees for use
of a magistrate, as needed.
• Account 2390 includes funds for processing of credit card payments, witness fees, checking account
fees, and yearly microfiche project for docket.
• Account 2410 includes funding for court pockets and citations. Also included is funding for the
printing of payment envelopes to be handed out by Police Officers.
• Account 2820 includes costs for participants' workbooks for education program. Participants will
reimburse the City for the cost of workbooks.
• Account 2520 includes money to repair veneer on courtroom tables, and to repair the chairs in the
courtroom to minimize damage to the carpeting. Also funded are "groupers", used to attach court
room chairs together as suggested in the Ohio Supreme Court's security regulations, to prevent the
use of chairs as weapons.
AdmCourt -16 - 12/15/03
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e.
DEPARTMENT/DIVISION/BUREAU: Records Management
STATEMENT OF FUNCTIONS:
The Records Management Program was created to eliminate the unnecessary storage of obsolete records and• to
establish efficient methods for storage and retrieval of documents. As part of the Records Management Program, a
central storage facility was created to reduce the amount of "prime" office space being utilized by inactive records.
Operated by the Division of Court Services, the central storage facility allows for inactive records to be monitored
for destruction in accordance with the procedures established in the Ohio Revised Code. The Records
Management Program also supervises the microfilming of permanent records as well as optical imaging City
documents for multiple user access.
OBJECTIVES AND ACTIVITIES:
Records Management
• To continue to develop .the Records Management Program to provide consistency in maintaining the
City's records.
• To continue to microfilm permanent City documents for historical purposes.
• To effectively administer a central storage facility for inactive City records.
• To assist all departments and divisions in implementing and maintaining their records in accordance with
the Record Management Program.
• To continue the implementation of an integrated citywide optical imaging program.
NOTES AND ADJUSTMENTS:
The Division of Court Services administers the Records Management Program for the City. The following reflects
the estimated percentage of services allocated for both the Division of Court Services and Records Management
for each position: the Records Management Technician allocates 100% of their time to Records Management, the
Director of Court Services allocates 50% of their time to Records Management, and the Administrative Secretary
allocates 25% of their time to Records Management.
Records Mgmt -17- 12/15/03
2004 Budget -City of Dublin, Ohio
General Fund
Administration
Records Management 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0115
Personal Services
2110 Salaries/Wages 72,530 80,700 80,700 79,500 83,700
2111 Overtime Wages 83 500 500 0 500
2120 Employee Benefits 24,223 28,500 28,500 34,500 37,500
96,836 109,700 109,700 114,000 121,700
Other Expenses
2201 Conference/Mileage 84 4,000 18,500 15,000 4,000
2349 Professional Services 17,213 35,000 37,787 20,000 25,000
2351 Maint. of Equipment 3,685 4,600 4,600 4,000 4,600
2390 Misc Contractual Services 5,987 8,300 9,545 7,500 8,300
2391 Memberships/Subscriptions 270 500 500 500 500
2410 Office Supplies 1,305 1,500 1,500 1,500 1,500
28,544 53,900 72,432 48,500 43,900
Capital Outlay
2520 Equipment & Furniture 4,058 15,000 51,436 46,000 11,000
4,058 15,000 51,436 46,000 11,000
TOTALS $129,438 $178,600 $233,568 $208,500 $176,600
tea:
-18-
DEPARTMENT/DIVISION/BUREAU: Records Management
BUDGET SUMMARY:
101-O1-15-710
• Account 2110 and 2120 includes funding for the percentage of time allocated to Records Management by the
Division of Court Services staff.
• Account 2201 includes funds for the training of additional personnel for citywide document imaging project.
• Account 2349 includes funds for the purpose of microfilming hard copy documents. It also includes funds for
the purpose of the document imaging of hard copy documents as needed.
• Account 2351 includes funds for maintenance contracts for copiers, microfilming equipment, and imaging
equipment.
• Account 2390 includes funds for off-site records storage and retrieval of all computer back up tapes,
microfilmed originals and historical paper documents, and on-site records destruction.
• Account 2520 includes funds to continue the implementation of a citywide document imaging program. This
account is for enhancements and modifications to the system.
Records Mgmt -19- 12/15/03
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DEPARTMENT/DIVISIONBUREAU: Division of Information Technology
STATEMENT OF FUNCTIONS:
The administration of the City's information technology is the responsibility of the Director of Information
Technology (IT). This involves planning, maintaining, developing, overseeing and managing the City's
local area and wide area networks, the IBM iSeries (AS/400) Systems, all personal computers, the citywide
telephone system, and any other technology related issue. Tliis division must also enhance and promote the
utilization of technology so that city operations realize the benefits of using technology as a tool. The goal
of the Division of Information Technology is to improve productivity, improve decision-making, increase
staff and citizen safety, and to enhance services to the entire Dublin community. This function continues to
see growth and we anticipate the functional responsibilities to continue to expand as a result of continued
employment growth and the rapidly changing world of technology.
OBJECTIVES AND ACTIVITIES:
• To provide improved and reliable information systems service.
• To coordinate and assist in the assessment of the City's technology needs.
• To implement citywide integrated technology solutions.
• To employee current technology that is appropriately beneficial to the City.
• To provide technology solutions that meet overall City objectives.
• To improve staff productivity, improve decision-making, increase staff and citizen safety, and to
enhance services to the entire Dublin community through the proper use of technology.
• To continue the implementation of the City's Information Technology strategic plan.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Information Technology 1 1
Information Technology Project Leader 2 2
Network Architect 1 1
Network Administrator 0 1
Information Technology Analyst 3 2
Geographic Information Systems Coordinator 1 1
Administrative Assistant 1 1
GIS Analyst 2 2
Intern 1 1
TOTAL 12 12
NOTES AND ADJUSTMENTS: A re-classification for one of the IT Analysts to a Network Administrator
position is shown for 2004. No change in pay is anticipated at this time for this reclassification.
InfoTec -20- 12/15/03
_ 2004 Budget -City of Dublin, Ohio
General Fund
Administration
Information Technology 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0116
Personal Services
2110 Salaries/Wages 601,780 629,900 629,900 618,000 642,500
2111 Overtime Wages 21,859 15,000 15,000 20,000 15,000
2112 Other Wages 22,009 17,000 17,000 15,000 15,600
2120 Employee Benefits 202,001 220,900 220,900 214,000 223,000
847,649 882,800 882,800 867,000 896,100
Other Expenses
2201 Conference/Mileage 54,809 60,000 74,301 46,000 60,000
2320 Communications 186,035 218,100 245,856 235,900 218,800 ~m
2349 Professional Services 182,458 299,100 459,195 300,000 234,600
2351 Maint. of Equipment 411,112 500,400 587,925 480,000 525,850
2390 Misc Contractual Services 2,730 0 5,000 2,500 0
2391 Memberships/Subscriptions 2,365 4,100 4,100 4,100 4,100
2410 Office Supplies 4,947 10,000 12,972 8,000 10,000
2420 Operating Supplies 11,688 17,050 17,050 12,000 14,550
856,144 1,108,750 1,406,399 1,088,500 1,067,900
Capital Outlay
2520 Equipment & Furniture 4,495 9,000 16,759 9,000 2,500
4,495 9,000 16,759 9,000 2,500
TOTALS $1,708,288 $2,000,550 $2,305,958 $1,964,500 $1,966,500
-21-
DEPARTMENT/DIVISIONBUREAU: Division of Information Technology
BUDGET SUMMARY:
• Account 2110 includes $250 per month car allowance i:or Director of Information Technology (IT).
• Account 2112 reflects funding for an intern position to work with geographic information systems (GIS)
data conversion and/or to provide assistance for the IT .Analysts.
• Account 2320 includes funds for local and long-distance telephone charges, communication fees for the
Internet, Nextel phones, monthly citywide fees for telephone service, mobile computing fees for the
Divisions of Police and Department of Development, and for increased Internet bandwidth access.
• Account 2349 provides for computer consulting services for the implementation of new applications;
Word, Excel, Access, Powerpoint, and Novell GrouptiVise; special projects when specific expertise is
. desired and/or to augment the staffing assignments due to workload.
• Account 2351 provides funding for hardware and software maintenance fees.
_ • Account 2520 provides funding for furnishings such as chairs and shelving.
InfoTec -22- 12/15/03
w.
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~°Y
3
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Accaunting & Auditing
STATEMENT OF FUNCTIONS:
The Division of Accounting & Auditing is responsible for maintaining the financial records of the City
including: recording all receipts and expenditures; processing the City's payroll, maintaining perpetual fixed
asset records, internally examining and auditing accounts of the various departments and preparation of the
City's Comprehensive Annual Financial Report. The Director of Finance assists the City Manager in the
preparation and administration of the operating budget, the capital improvements program, and is responsible
for the administration of the City's debt.
The Director of Finance also has administrative authority over the Divisions of Taxation, Economic
Development, and Fiscal Administration.
OBJECTIVES AND ACTIVITIES:
• To help maintain a fiscally sound government and to conform to regulations by improving methods for
financial planning and capital improvement planning.
• To provide assistance to the City Manager in the preparation and administration of the City's operating
and capital budgets.
• To update, on an annual basis, the costs of all services provided by the City and to compare and
evaluate the service cost with the service revenue.
• To receive the Certificate of Achievement For Excellence in Financial Reporting.
• To maintain the financial records, ensure compliance with economic development commitments, and
allocate funds in accordance with the applicable agreements for the City's various Tax Increment
Financing Districts and Community Reinvestment Areas.
• To administer the City's debt financing function with the goal of maintaining the AAA rating from
Fitch, IBCA, and improving the Aal rating from Moody's.
• To develop, implement and administer the City's procurement functions including competitive bid
processes and utilization of cooperative purchasing alternatives.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Deputy City Manager/Director of Finance 1 1
Director, Accounting & Auditing 1 1
Director, Fiscal Administration 1 1
Financial Analyst 1 1
Budget Analyst 1 1
Accountant 1 1
Procurement Technician 1 1
Accounting Technician II 4 4
Accounting Technician II (Part-time) 1 1
Administrative Assistant 1 1
Intern 1 0
TOTAL 14 13
NOTES AND ADJUSTMENTS:
FinAdm -23- 12/15/03
y,:*
2004 Budget -City of Dublin, Ohio
General Fund
Finance
Accounting & Auditing 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0210
Personal Services
2110 Salaries/Wages 634,807 672,000 672,000 668,150 689,600
2111 Overtime Wages 1,791 2,300 2,300 1,500 2,500
2112 Other Wages ~ 0 7,500 7,500 0 0
2120 Employee Benefits 215,422 240,800 240,800 242,000 242,950
2140 Uniforms & Clothing 0 0 0 0 750
852,020 922,600 922,600 911,650 935,800
Other Expenses
2201 Conference/Mileage 4,037 12,000 12,000 12,000 12,000
2320 Communications 1,281 2,000 2,000 1,300 1,750
2340 Accounting/Auditing Serv 480 10,000 13,000 10,000 5,000
2349 Professional Services 30,000 30,000 32,500 32,500 30,000 ,
2351 Maint. of Equipment 227 1,500 1,500 0 1,000
2370 Advertising 40 300 300 300 150
2380 Printing & Reproductions 3,704 4,500 4,584 4,500 5,500 ~A
2390 Misc Contractual Services 35,023 20,000 23,000 26,000 26,750
2391 Memberships/Subscriptions 1,705 2,300 2,300 2,300 2,500
2410 Office Supplies 9,843 12,000 12,274 9,000 11,000
2910 Refunds 0 300 300 0 250
86,340 94,900 103,758 97,900 95,900
Capital Outlay
2520 Equipment & Furniture 2,563 3,000 3,000 3,000 2,500
2,563 3,000 3,000 3,000 2,500
TOTALS $940,923 $1,020,500 $1,029,358 $1,012,550 $1,034,200
-24-
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Accounting & Auditing
BUDGET SUMMARY:
• Account 2110 includes $300 per month car allowance for the Director of Finance.
• Account 2320 provides funding for a Nextel phone for the Director ofFinance, local and long-distance
telephone charges, and courier services.
• Account 2349 provides funding for the use of an investment advisor for a portion of the City's
portfolio.
• Account 2370 provides funding for the public notice of the availability of the City's financial
statements as required by the Ohio Revised Code, and other notices as necessary.
• Account 2380 provides funding for the printing of various City financial documents.
• Account 2390 provides funding for paying agent fees related to bond issues issued prior to 1986,
custodial fees related to investment accounts, and an audit of the motor vehicle registrations.
• Account 2410 provides funding for purchase requisitions, leave request forms for City employees and
other forms and general office supplies.
FinAdm -2>- 12/15/03
2004 Budget-City of Dublin, Ohio fi.
General Fund
Finance 2003
Procurement 2002 2003 Revised 2003 2004 ,
Actual Budget Budget Estimate Budget
101-0212
PERSONAL SERVICES
2110 Salaries/V1/ages $38,571 $40,900 $40,900 $40,200 $41,800
2111 Overtime Wages 0 700 700 250 0
2120 Employee Benefits 18,315 20,450 20,450 20,450 20,400
56,886 62,050 62,050 60,900 62,200
OTHER EXPENSES ~a
2201 Conferences/Mileage 50 750 750 1,600 500
2370 Legal Advertising 7,698 14,000 14,735 10,000 12,800
2391 Memberships and Subscriptions 0 1,175 1,175 800 350
2410 Office Supplies 35,806 50,000 55,880 43,000 43,000
2429 Coffee/Miscellaneous Supplies 13,554 19,000 20,517 20,500 20,600
2440 Small Tools & Minor Equipment 205 300 300 0 0
57,313 85,225 93,357 75,900 77,250
CAPITAL OUTLAY
2520 Equipment & Office Furniture 0 650 650 0 0 '
TOTALS $114,199 $147,925 $156,057 $136,800 $139,450
-26-
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Fiscal Administration
Procurement
BUDGET SUMMARY:
• This budget reflects the transition of the City's purchasing function to the Department of Finance
following the reorganization that occurred in 2003. A procurement technician position is funded.
• Account 2370 provides funding for bid notices/legal advertisements for public
improvement/construction projects.
• Account 2410 provides funding for letterhead stationery/envelopes, business cards, note cards, and
folders for citywide usage.
• Account 2429 provides funding for coffee and related supplies for all meetings of City Boards,
Commissions, Committees, City Council and the public that attend such meetings, as well as for
employees and visitors at all work locations.
Procurement -27- 12/15/03
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x
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Taxation
STATEMENT OF FUNCTIONS:
The primary function of this division is to administer the City Income and Hotel/Motel Tax Ordinances by
insuring the highest degree of compliance within a framework of effective and efficient tax administration.
The Division of Taxation is responsible for the collection of all tax revenues, refunds, audits, delinquency
collections, and compliance projects and other duties as assigned. This office mails and processes over 18,900
annual returns, over14,000 estimated tax forms, and 43,000 withholding forms. In 2002, there were 4,380
accounts activated and 2,290 inactivated for a net gain of 2,090 new accounts and over 1,700 extensions
granted. Preliminary and final audits are conducted to insure that all tax obligations have been fulfilled. The
Director of Taxation works closely with businesses to insure proper and timely filing, paying and processing of
all tax forms.
OBJECTIVES AND ACTIVITIES:
• To operate an efficient, organized and cooperative tax office.
• To maintain prompt processing time frames on all returns and refunds.
• To review withholding frequencies on all accounts and make necessary adjustments.
• To closely monitor progress of collection efforts through formally established delinquency
procedures.
• To monitor income tax legislation and update income tax ordinance as necessary.
• To establish procedures and a pilot program to accept W-2's via magnetic tape or diskette.
• To cross-train Division of Taxation staff.
• To implement telefiling, electronic filing and electronic funds transfer for withholding accounts.
• To evaluate and implement, if appropriate, electronic filing for individuals.
• To provide assistance in the administration of Tax Increment Financing and Economic Development
Agreements.
• To scan all tax documents to enable records to be accessed quickly and efficiently at each work-
. station..
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Taxation 1 1
Accounting Technician II 4 4
Clerical Specialist II (part-time) 1 1
Clerical Specialist I (part-time) 1 1
TOTAL 7 ~
NOTES AND ADJUSTMENTS:
FinTax -28- 12/15/03
2004 Budget -City of Dublin, Ohio
General Fund
Finance
Taxation 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0211
Personal Services
2110. Salaries/V1/ages 272,161 279,550 279,550 288,000 292,800
2111 Overtime Wages 1,596 2,500 2,500 2,500 3,000
2112 Other Wages 0 0 0 0 0 ,
2120 Employee Benefits 103,698 113,250 113,250 113,250 115,350
377,455 395,300 395,300 403,750 411,150
Other Expenses y_
2201 Conference/Mileage 1,767 4,000 4,000 4,000 4,000
2320 Communications 8,069 9,500 13,166 8,500 12,800
2330 Rents/Leases 5,714 5,750 5,750 5,750 7,550
2349 Professional Services 2,529 20,000 20,000 5,000 14,700
2351 Maint. of Equipment 718 1,250 1,250 1,250 1,400
2390 Misc Contractual Services. 3,610 23,500 24,186 12,000 18,500
2391 Memberships/Subscriptions 1,361 2,550 2,550 2,000 2,450
2410 Office Supplies 3,499 4,800 '5,143 4,000 5,100
2414 Dublin Forms ~ 17,582 21,500 37,430 20,000 20,200
2420 Operating Supplies 1,654 1,600 1,871 1,800 1,700 s
2910 Refunds 2,317,589 1,766,200 2,156,200 2,116,200 1,746,200
' 2,364,092 1,860,650 2,271,546 2,180,500 1,834,600
Capital Outlay
2520 Equipment & Furniture 4,260 1,500 1,500 3,200 1,500
4,260 1,500 1,500 3,200 1,500
TOTALS $2,745,807 $2,257,450 $2,668,346 $2,587,450 $2,247,250
-29-
DEPARTMENT/DIVISIONBUREAU: Department of Finance
Division of Taxation
BUDGET SUMMARY:
• Accounts 2110 and 2120 provide funding for full staffing.
• Account 2349 provides funding for consulting services related to Internet filing for individuals.
• Account 2390 includes funding to utilize a collection agency for collection of delinquent accounts. Also
continued in 2004 is funding to subscribe to an internet service to obtain information on residents who have
relocated from Dublin, including new addresses and lengtYi of residence in Dublin. This information will
allow the City to pursue returns from former residents in a timely manner, and to file claims in small claims
court, potentially increasing income tax receipts. Court costs for filings in small claims court for tax
delinquencies ordinarily are recoverable. These practicf;s may reduce legal fees associated with tax
collections.
• Account 2520 provides funding for a desk chair.
• Account 2910 provides funding for income tax refunds. Tl-?e estimate is based on refunds processed the last
three years. Refunds have been approximately 3.25 % of the total collections.
FinTax -30- 12/15/03
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DEPARTMENT/DIVISION/BUREAU/OFFICE: Department of Finance
Division of Economic Development
STATEMENT OF FUNCTION:
This division is administered by a Director of Economic Development who reports directly to the Deputy City
Manager/Director of Finance. The division is responsible for the implementation of the City's economic•
development program and strategy. The Director is responsible for the development and implementation of
local business attraction, retention, and expansion programs; coordination of activities with various private and
public organizations involved in local and regional economic development; the integration of local economic
development objectives with broader community planning policies and goals; development and maintenance
of an economic development data base; provide prof ect management to expedite permit coordination and plan
review for targeted commercial development projects; serve as the City's housing officer, implement business
development activities; maintain involvement with community organizations; administer City's incentive
programs; and serve as a local business ombudsman to assist v~~ith development issues and help ensure quality
development within the City.
OBJECTIVES AND ACTIVITIES:
• To provide an ongoing business retention and expansion program.
• To ensure timely permitting of private improvements and facilitate project completion.
• To build local partnerships.
• To provide direction and cultivate positive community image.
• To research, develop, and implement new methods and procedures to strengthen and improve
relations with the development community.
• To continue to implement the goals and objectives identified in the Community Plan and the
Economic Development Strategy.
• To assist the City Manager and the Director of Finance with special projects.
• To promote the orderly high quality growth of the City.
• To interact with other government agencies.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Economic Development 1 1
Administrative Assistant 1 1 •
Economic Development Specialist 1 1
TOTAL 3 3
NOTES AND ADJUSTMENTS:
EcoDev -31- 12/ 15/03
-
2004 Budget-City of Du61in, Ohio
max:
General Fund
Finance 2003
Economic Development 2002 2003 Revised 2003 2004
Actual Budget Budget .Estimate Budget
101-0214
PERSONAL SERVICES
2110 Salaries & Wages $189,121 $204,000 $160,500 $177,300 $170,700
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 63,970 74,200 63,600 65,500 67,250
253,091 278,200 224,100 242,800 237,950
OTHER EXPENSES
F
2201 Conferences/Mileage 7,315 5,250 5,250 5,250 5,250
2210 Reimbursable Business Expense 755 1,700 1,700 2,000 2,500
2211 Meeting Expenses 1,830 9,000 9,000 5,000 9,500
2320 Communications 0 0 0 0 2,450
2380 Printing and Reproduction 953 5,000 1,000 500 5,000
2391 Memberships & Subscriptions 3,529 3,600 3,600 3,600 2,750
2410 Office Supplies 751 1,000 1,173 1,000 1,200
2822 Economic Development Program 24,342 79,000 83,000 69,000 87,600
2825 Economic Development Incentive 1,439,385 998,800 998,800 648,150 1,150,650
1,478,860 1,103,350 1,103,523 734,500 1,266,900
CAPITAL OUTLAY
2520 Equipment & Office Furniture 912 ~ 500 500 500 500
TOTALS $1,732,863 $1,382,050 $1,328,123 $977,800 $1,505,350
-32-
DEPARTMENT/DIVISION/BUREAU: Department of Finance
Division of Economic Development
BUDGET SUMMARY:
• Account 2110 includes $300 per month car allowance for the Director of Economic Development.
• Account 2210 includes funds for business meeting expenses for luncheons with developers, business
leaders, prospective industries, etc.
• Account 2211 provides funding for group meetings sponsored by the City, including 2004 Economic
Forecast Breakfast.
• Account 2380 funds the economic development newsletter, the quality of which will be improved in
2004.
• Account 2822 includes funds to support economic development programs including regional
advertising, business attraction, retention and expansion program, regional and jointpartnerships, and
CEO outreach event. Continuing in 2004 is Dublin's contribution to the regional "Columbus
America" effort, a collaboration of Chambers of Commerce in the Central Ohio area spearheaded by
the Columbus Chamber of Commerce. This contribution of $16,000 represents the second year of a
five-year program to promote the region.
• Account 2825, formerly listed as a Miscellaneous Ac;count, has been placed within the Division of
Economic Development to accurately reflect economic development incentives as part of this program.
In 2004, funding is included for incentives to Nationwide and to Cardinal Health in accordance with
executed Economic Development Agreements.
Ecodev -33- 12/15/03
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.
.~a
4
DEPARTMENT/DIVISIONBUREAU/OFFICE: Department of Development
Office of the Deputy City Manager/
Office of Director of Development
STATEMENT OF FUNCTION:
The Director of Development is responsible and accountable for the general management, coordination, and
direction of the organizational functions and resources of the Divisions of Planning, Engineering, and
Building Standards. The Director of Development exercises maximum independent professional, managerial,
and technical judgement, discretion, and authority and functions within the framework of the Dublin Charter,
all applicable codes, ordinances, rules, regulations, and policy guidelines of the City Manager. The Director of
Development is the direct, immediate administrative superior over the Director of Planning, the Director of
Engineering, and the Director of Building Standards. A primary responsibility of the Director of Development
is the overall direction, coordination, and management of the capital improvements planning, programming,
and budgeting process as well as monitoring and ensuring timely completion of capital improvement projects
identified in the budgeting process. The Director of Development directs the City's efforts and activities
necessary to achieve the comprehensive policy objectives in the areas of economic and community
development, planning, and capital improvements programming.
OBJECTIVES AND ACTIVITIES:
• To provide leadership and direction to the staff in the Divisions of Planning, Engineering, and
Building Standards.
• To formulate and develop plans, policies, procedures, and regulations necessary to achieve an effective
level of organizational performance within the Divisions of Planning, Engineering, and Building
Standards.
• To prepare the annual operating budget for the Department of Development.
• To determine and project personnel needs for the Department of Development.
• To research, develop, and implement new methods and procedures to strengthen and improve relations
with the development community.
• To direct, coordinate, and manage the capital improvements planning, programming, and budgeting
process as well as monitoring and ensuring the timely completion of capital improvement projects
identified in the budgeting process.
• Assistant City Manager functions.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Deputy City Manager/Director of Development 1 1
Executive Assistant 1 1
Clerical Specialist II 1 1
Clerical Specialist I 1_ 1
TOTAL 4 4
NOTES AND ADJUSTMENTS:
Develop -34- 12/ 15/03
2004 Budget -City of Dublin, Ohio
General Fund
Development
Office of Director 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0310
Personal Services
2110 Salaries/Vllages 221,519 229,600 229,600 225,600 232,500
2111 Overtime Wages 0 2,000 2,000 500 2,000
2112 Other Wages 1,320 0 0 0 0
2120 Employee Benefits 82,667 90,850 90,850 90,000 91,400
305,506 322,450 322,450 316,100 325,900
Other Expenses
2201 Conferences/Mileage 4,569 7,000 7,000 4,500 4,000
2210 Reimbursable Business Exp 0 1,000 1,000 250 1,000
2211 Meeting Expenses 90 1,500 1,681 500 1,500
2320 Communications 44,972 55,450 68,635 50,000 52,600
2330 Rents/Leases 28,077 31,500 34,144 31,000 37,300
2349 Other Professional Serv 15,555 15,000 15,000 5,000 15,000
2351 Maint. of Equipment 16,605 20,000 23,450 19,000 18,200
2380 Printing and Reproduction 0 1,500 64 300 1,500
2390 Contractual Services 1,802 5,000 6,022 3,000 5,000
2391 Memberships/Subscriptions 1,284 ~ 2,000 2,000 2,000 2,000
2410 Office Supplies 2,281 5,000 6,168 5,000 5,000
2420 Operating Supplies 1,426 3,000 3,178 3,000 3,000
116,661 147,950 168,342 123,550 146,100
Capital Outlay
2520 Equipment & Furniture 5,966 25,000 25,240 25,250 7,000
5,966 25,000 25,240 25,250 7,000
TOTALS $428,133 $495,400 $516,032 $464,900 $479,000
-35-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Office of the Deputy City Manager/
Office of Director of Development
BUDGET SUMMARY:
• Account 2110 includes $400 per month car allowance for Deputy City Manager/Director of Development.
• Account 2201 includes funding per standard calculation :for Development staff.
• Account 2210 includes funds for business meeting expensc;s with developers, business leaders, prospective
industries, applicants, etc.
• Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food,
beverages and associated supplies.
• Account 2320 includes funds for postage for the 5800 Building, courier and express mail services, local
and long-distance telephone charges, and Nextel phone charges for all of the Department of Development.
• Account 2330 includes funds for rental of postage meter, all copier equipment, and other miscellaneous
rental equipment. Increased experises reflect upgrade of t11e Department's color copier due to higher than
anticipated volume of usage.
• Account 2349 includes funds for minor, unforeseen consulting services not related to currently funded
capital improvement projects.
• Account 2351 includes funds for service agreements on all office equipment for the Department of
Development, including per-copy maintenance charges for all copiers.
• Account 23 80 includes funds for printing and reproduction of various forms, copying of special products,
aerial prints, etc.
• Account 2390 provides funding for staff hired through a temporary service for clerical coverage.
• Account 2520 includes funds for miscellaneous departmental office equipment and furniture needs for
Development Department and Review Services staff.
. Develop -36- 12/15/03
e:
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a~.
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Planning
STATEMENT OF FUNCTIONS:
This division is administered by the Director of Planning under the direction of the Director of Development. The
division is responsible for the City's land use, planning, and coning functions, including the enforcement of the
Zoning Code. The division serves as staff to several commissions.
Specifically, Planning Division activities relate to the following functional areas: review of development proposals;
capital improvement programming; preparing/updating the Community Plan; project analysis; area studies; code
enforcement; complete modeling and impact analysis; code amendment preparation; and customer service
operations (such as garage sale permits).
OBJECTIVES AND ACTIVITIES:
• To be responsive to citizens on planning issues and facilitating a citizen participation process.
• To plan the orderly, high quality growth of the City by publishing and updating the Community Plan.
• To assist in the coordination and the implementation of the capital improvement program.
• To manage development proposals through the public hearing process.
• Administering development regulations.
• To be responsive to City Council goals.
• To ensure compliance with all orders of City Council, Planning Commission, Board of Zoning Appeals,
Architectural Review Board and various special subcommittees, task forces, and other groups.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Planning 1 1
Assistant Planning Director 1 1
Planner II 4 4 .
Planner I S 5
Code Enforcement Supervisor 1 1
Code Enforcement Officer 1 1
Landscape Inspector 2 2
Development Review Specialist 3 3
Administrative Assistant 1 1
Clerical Specialist I 2 2
Clerical Specialist II 2 2
Planner (part-time) 0 1
Planning Intern 6 6
TOTAL 29 30
NOTES AND ADJUSTMENTS: Apart-time Planner was added.
Planning -37- 12/15/03
2004 Budget -City of Dublin, Ohio
General Fund
Development
Planning 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0311
Personal Services
2110 Salaries/VNages 1,001,048 1,110,250 1,110,250 1,092,000 1,177,400
2111 Overtime Wages 28,924 29,000 29,000 29,000 31,000.
2112 Other Wages 96,199 115,500 136,500 130,000 95,500
2120 Employee Benefits 382,269 458,700 458,700 450,000 461,150
2140 Uniforms & Clothing 2,146 2,500 5,166 4,550 5,025
1,510,586 1,715,950 1,739,616 1,705,550 1,770,075
Other Expenses
2201 Conferences/Mileage 20,442 27,150 34,190 34,200 27,150
2211 Meeting Expenses 1,695 3,500 6,119 2,500 3,500
2344 Planning Services 59,212 98,000 226,832 120,000 165,000
2349 Other Professional Serv 21,829 88,000 107,391 40,000 63,000
2390 Contractual Services 2,672 7,700 9,900 1,000 7,700
2391 Memberships/Subscriptions 7,503 7,500 8,669 8,700 9,000
2410 Office Supplies 12,605 13,200 15,297 13,200 13,200
2420 Operating Supplies 14,540 16,500 21,793 20,000 16,000
2830 Code Enforcement 16,997 25,400 41,230 21,000 25,400
2910 Refunds 6,590 9,000 9,000 12,400 11,000
164,085 295,950 480,421 273,000 340,950
Capital Outlay
2520 Equipment & Furniture 17,132 20,100 29,392 21,400 6,000
17,132 20,100 29,392 21,400 6,000
TOTALS $1,691,803 $2,032,000 $2,249,429 $1,999,950 $2,117,025
-38-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Planning
BUDGET SUMMARY:
• Account 2110, 2112, and 2120 provide full year funding for the current positions reflected under Personnel Data.
• Account 2111 provides funding for overtime for existing and proposed positions.
• Account 2112 provides wages for Interns.
Account 2201 includes funding to participate in the HTFi Users Group conference to manage each of the three
applications (Code Enforcement, Building Permits, and Planning and Zoning) used within the division.
• _ Account 2211 provides funding for group meetings sponsored by the City. Funding is included for food,
beverages, and associated supplies.
Account 2344 provides funding for consulting services to update the fiscal analysis, community facility evaluation,
community visioning, and transportation study elements in the Community Plan.
• Account 2349 includes consulting and other services such as Ohio archaeological inventory reviews, publishing of
updated Old Dublin guidelines, and conceptual streetscape design improvement for Old Dublin.
• Account 2390 provides funding for temporary clerical services.
• Account 2391 funds various memberships and subscriptions.
• Account 2420 includes funding for photography and presentation materials.
• Account 2520 provides for new partitions for remodeled office space.
• Account 2830 provides funding to resolve code enforcement problems.
Planning -39- 12/15/03
2004 Budget -City of Dublin, Ohio
General Fund
Development
Engineering 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0312
Personal Services ~
2110 _ Salaries/Vllages 1,241,112 1,355,300 1,355,300 1,240,000 1,435,000
2111 Overtime Wages 31,843 45,000 45,000 31,000 40,000 ~
2112 Other Wages 4,472 16f500 16,500 3,000 16,500
2120 Employee Benefits 450,707 541,200 541,200 490,000 562,800
2140 Uniforms & Clothing 3,262 8,500 10,974 7,500 8,500
1,731,396 1,966,500 1,968,974 1,771,500 2,062,800' ~
Other Expenses
2201 Conferences/Mileage 16,346 21,750 21,750 14,200 21,750
2211 Meeting Expenses 391 700 700 900 700
2343 Eng. Services-Traffic 0 0 0 0 0
2346 Eng.lnspection 86,952 150,000 226,942 125,000 125,000
2348 Plan Review 43,544 50,000 50,084 35,000 50,000
2349 Other Professional Serv 117,402 150,000 192,244 185,000 275,000 ~
2380 Printing and Reproduction 9,452 20,000 21,311 9,600 12,000
2390 Contractual Services 205,779 205,000 211,926 212,700 0
2391 Memberships/Subscriptions 1,365 3,000 3,000 3,000 3,000
2410 Office Supplies 8,158 11,000 11,910 10,500 12,000 iii
2420 Operating Supplies 3,884 12,000 14,930 7,800 10,000
2910 Refunds 0 500 500 0 0
493,273 623,950 755,297 603,700 509,450
Capital Outlay
2520 Equipment & Furniture 16,954 30,000 34,393 33,200 10,500
16,954 30,000 34,393 33,200 10,500
TOTALS $2,241,623 $2,620,450 $2,758,664 $2,408,400 $2,582,750
i
-41-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Division of Engineering
BUDGET SUMMARY:
• Account 2110 includes funding for current and proposed positions as described, and for the City Engineer's
car allowance of $350 per month.
• Account 2111 has been decreased to reflect current and forecasted construction activities for both public
and private infrastructure improvement projects.
• Account 2211 includes funding for group meetings sponsored by the City. Funding is included for food,
beverages, and associated supplies.
• Account 2346 provides funding for inspection of construction materials by the City of Columbus, contract
geo-technical testing services and contract inspection services.
• Account 2348 provides funding for consultant and specialized plan review.
• Account 2349 provides funding for consulting services, including a traffic signal progression study, traffic
calming and signal warrant studies, updates to the travel. demand model, the storm water master plan
update, and annual ground water monitoring.
• Account 2380 provides funding for printing contract doc;uments and plans related to the City's capital
improvement projects.
• Account 2390 has included funding for maintenance of the City's storm water system in prior years.
However, beginning in 2004, funding is reflected in the capital budget as an annual allocation for storm
sewer maintenance, eliminating the need for this operating budget item.
• Account 2520 includes funding for replacement office furniture and various equipment to be used for a
training room within the remodeled area occupied by the division.
Engineer -42- 12/15/03
2004 Budget -City of Dublin, Ohio
General Fund
Development
Traffic Maintenance 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0320
Personal Services ~n
2110 Salaries/Wages 0 0 0 0 0
2111 Overtime Wages 0 0 0 0 0
2120 Employee Benefits 0 0 0 0 0
0 0 0 0 0
Other Expenses
2310 Utilities 163,423 172,000 186,156 169,000 172,000
2430 Repair & Maintenance 80,660 122,900 129,881 110,000 122,000
244,083 294,900 316,037 279,000 294,000
Capital Outlay
2520 Equipment & Furniture 1,521 15,000 15,787 800 15,000
1,521 15,000 15,787 800 15,000
TOTALS $245,604 ~ $309,900 $331,824 $279,800 $309,000
-43-
DEPARTMENT/DIVISIONBUREAU: Department of Development
Traffic Maintenance
BUDGET SUMMARY:
101-03-20-750
• Account 2310 provides funding for electrical service to the City's streetlights and outdoor
early warning siren system.
• Account 2430 provides funding to purchase parts and supplies for the City's streetlights
and outdoor early warning siren system. .
• Account 2520 funds equipment for street lighting and the outdoor early warning siren
system.
Traffic Maintenance -44-~ 12/15/03
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.x
DEPARTMENT/DIVISION/BUREAU: Department of Development
- Division of Building Standards
STATEMENT OF FUNCTIONS:
The Division of Building Standards is under the administrative direction of the Director of Building Standards
(Certified Building Official) that reports directly to the Director of Development. The primary responsibility of the
division is to ensure that all new construction, both commercial and residential, complies with all applicable state, local,
and national building codes.
OBJECTIVES AND ACTIVITIES:
• To ensure that all new construction complies with all applicable state, local, and national building codes.
• Perform plan reviews on applications, perform inspections, issue permits and issue certificates of occupancy.
• Provide direction and communicate with the construction applicants and the public.
• Provide timely information regarding levels and types of construction activity within the City to City
• departments, applicants, and the public.
• Provide architectural support to city projects.
PERSONNEL DATA 2003 2004
POSITION TITLE CLrRRENT NUMBER ADOPTED
Director, Building Standards 1 1
Commercial Plans Examiner 1 1
Building Inspector 4 4
Electrical Inspector 1 1
Electrical Inspector (part-time) 1 1
Development Project Coordinator 1 1
Residential Permit Tracking Coordinator 1 1
Residential Plans Examiner 1 1
• Administrative Assistant 1 1
Clerical Specialist II 3 3
Senior Building Inspector 1 1
TOTAL 16 16
NOTES AND ADJUSTMENTS:
Bldg -45- 12/15/03
2004 Budget -City of Dublin, Ohio
General Fund
Development
Building Standards 2002 2003 2003 2003 2004 ~ R
Actual Budget Revised Estimate Budget
Budget
101-0313
Personal Services -
2110 Salaries/Wages 694,409 739,500 783,000 770,000 815,700
2111 Overtime Wages 12,538 19,000 19,000 4,500 15,000
2112 Other Wages - 14,950 16,600 16,600 9,000 _ 16,600
2120 Employee Benefits 235,936 272,500 283,100 270,000 280,200
2140 Uniforms & Clothing 887 4,750 5,539 2,200 3,500
958,720 1,052,350 1,107,239 1,055,700 1,131,000
Other Expenses $
2201 Conferences/Mileage 7,992 14,000 14,900 10,000 14,000
2211 Meeting Expenses 298 2,000 2,227 350 1,000
2347 Building Inspection Serv 102,548 116,850 128,803 104,500 116,850
2348 Plan Review 37,500 65,000 74,970 45,000 50,000
2349 Other Professional Serv 2,186 5,000 5,000 0 2,500
2380 Printing and Reproduction 3,440 7,200 7,550 6,500 7,550
2391 Memberships/Subscriptions 1,445 2,500 2,500 2,500 2,500
2410 Office Supplies 4,257 6,200 6,721 6,000 6,500
2420 Operating Supplies 5,367 13,000 14,203 4,500 13,000
2910 Refunds 3,569 7,500 7,500 7,500 7,500
168,602 239,250 264,374 186,850 221,400
Capital Outlay
2520 Equipment & Furniture 0 23,000 23,000 23,000 5,000
0 23,000 23,000 23,000 5,000 '
TOTALS $1,127,322 $1,314,600 $1,394,613 $1,265,550 $1,357,400
-46- "
'
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Building Standards
BUDGET SUMMARY:
• Account 2347 includes funding for plumbing inspection services from the Franklin County Board of Health.
Fees collected directly offset this expense.
• Account 2348 funds contract services needed to complement the review completed in-house.
• Account 2349 is an allocation for unforeseen service needs.
Bldg -47- 12/ 15/03
~M.
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5
DEPARTMENT/DIVISION/BUREAU: Department of Law
STATEMENT OF FUNCTIONS:
This Department is administered by the Director of Law and provides legal representation to City Council, the
City Manager, the administrative departments, and various Boards and Commissions. The Law Director is
appointed by the City Manager with the approval of City Council. Currently this position is filled on a
contractual basis.
Periodically, other legal counsel is retained for specialized problems or legal work. The Director of Law
prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents. The Director also
advises City Officials of pending legislation affecting municipal operations. In addition, either the Director or
one of the Director's assistants prosecutes all criminal cases which come before the Dublin Mayor's Court.
OBJECTIVES AND ACTIVITIES:
• To provide legal counsel in accordance with the contract.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NiJMBER ADOPTED
Director of Law 1 1
Assistant Director of Law 2 2
TOTAL 3 3
NOTES AND ADJUSTMENTS:
Numerous associates within the firm of Schottenstein, Zox, and Dunn work under the direction of the Director
of Law to provide legal counsel for the City.
Law -48- 12/15/03
2004 Budget -City of Dublin, Ohio
General Fund
Law
Legal Services 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0410
Other Expenses
2345 Legal Services 661,405 780,000 855,000 905,658 850,000
2346 Other Legal Services 637,202 460,000 478,800 325,000 455,000
2349 Professional Services 430,760 350,000 442,787 250,000 265,000
1,729,367 1,590,000 1,776,587 1,480,658 1,570,000
TOTALS $1,729,367 $1,590,000 $1,776,587 $1,480,658 $1,570,000
~r
-49-
DEPARTMENT/DIVISIONBUREAU: Department of Law
BUDGET SUMMARY:
• Account 2345 is used to pay for general services provided by the Director of Law, including Mayor's
Court.
• Account 2346 provides funding for special legal services provided by the Director of Law (i.e.
economic development projects and right-of--way/easement acquisition for capital improvement
projects).
• Account 2349 includes funds for services provided by bond counsel with regard to the issuance of
debt and services related to labor relations, telecommunications, and other legal services related to
claims on capital improvement projects.
Law -50- 12/ 15/03
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6
DEPARTMENT/DIVISION/BUREAU: Department of Service
Office of Director of Service
STATEMENT OF FUNCTIONS:
The Department of Service is a high performing organization whose purpose is to provide essential, general
and recreational •services to the public. These services provide a safe and comfortable City in which to live,
work, play and travel. We strive to support and enforce the intent and spirit of the City's Mission Statement.
We execute the guidance of the City Manager in awell-planned and highly accountable fashion. We pride
ourselves in providing services which are of the highest quality with a focus on customer satisfaction.
OBJECTIVES AND ACTIVITIES:
• To uphold the values identified by Department of Service employees.
• To institutionalize the Department's operating principles.
• To continue to balance the ratio of full-time staff to other than full-time staff from 30%:70% to
70%:30%.
• To improve the recruitment and retention of high quality personnel.
• To oversee the day-to-day operations of the Department insuring the delivery of high quality service
at lowest possible cost and with full accountability.
• To maintain accredited status through the American Public Works Association.
• To continue to pursue accreditation by the National Parks & Recreation Association.
• To ensure Council's goals are achieved as assigned by the City Manager.
• To ensure employees receive training in accordance with the following priorities:
1. Required safety training
2. Certifications and licenses
3. Professional development
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT' NUMBER ADOPTED
Deputy City Manager/ Director of Service 1 ~ 1
Executive Assistant _ 1 1
Training/Accreditation Coordinator 1 1
Software Support Analyst 1 1
Intern 1 1
TOTAL 5 5
NOTES AND ADJUSTMENTS:
Service -51- 12/ 15/03
2004 Budget -City of Dublin, Ohio
General Fund
Service
Office of Director 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0610
Personal Services
2110 Salaries/V1/ages 168,158 223,050 .223,050 170,000 235,050
2111 Overtime Wages 18,819 17,000 17,000 12,000 15,600
2112 Other Wages 1,911 11,050 11,050 16,000 17,000
2120 Employee Benefits 49,186 76,900 76,900 64,000 79,500
238,074 328,000 328,000 262,000 347,150
Other Expenses
2201 Conference/Mileage 12,715 9,500 9,500 6,000 9,300
2210 Reimbursable Business Exp 1,016 900 900 900 900
2320 Communications 3,648 5,600 5,909 3,100 5,600
2330 Rents/Leases 4,334 9,500 10,401 9,500 9,500
2349 Professional Services 28,549 66,500 119,996 79,000 65,000
2351 Maint. of Equipment 2,034 3,000 3,091 1,000 2,500
2380 Printing & Reproductions 4,559 9,500 9,175 5,000 9,500
2391 Memberships/Subscriptions 3,108 3,000 3,880 3,100 3,000
2410 Office Supplies 3,312 2,000 2,410 3,500 2,400
63,275 109,500 165,262 111,100 107,700
Capital Outlay
2520 Equipment & Furniture 715 2,000 3,130 3,150 2,000
715 2,000 3,130 3,150 2,000
TOTALS $302,064 $439,500 $496,392 $376,250 $456,850
r
-52-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Office of Director of Service
BUDGET SUMMARY:
• Account 2110 includes $300 per month car allowance for the Director of Service. '
• Account 2210 provides funding for business meeting expenses and for luncheons with public officials from other
jurisdictions, consultants and contractors.
• Account 2320 includes funding for local and long-distance telephone charges and Nextel phones.
• Account 2330 provides funding for lease of a copier.
• Account 2349 provides funding for services related to utility aesthetics policy implementation, consultant for
wireless communications and consultants for miscellaneous right-of--way issues. Funding for legal counsel related
to telecommunications has been included in the Director of Law's budget. Similarly, funding for a cable franchise
audit has been included in the Finance Department budget.
• Account 2380 provides funding for promotional materials for accreditation and for advertising and print materials
associated with gas and electric aggregation.
Service -53- 12/15/03
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DEPARTMENT/DIVISIONBUREAU: Department of Service
- Office of the Director of Service
Solid Waste Management
STATEMENT OF FUNCTIONS:
The City of Dublin seeks recognition in the field of local government as being environmentally sensitive. To
this end the City will provide a comprehensive solid waste management program. This program will provide
services to Dublin residents with an emphasis on reduction, reuse, recycling, and beautification. 'This
program will ensure the City's compliance with all solid waste management rules and regulations. All related
services will be provided with the highest quality forces on customer satisfaction.
OBJECTIVES AND ACTIVITIES:
• To deliver the highest quality curbside chipper/leaf pickup service in the central Ohio area.
• To continue to ensure our contracted refuse services are of the highest quality.
• To maintain good customer relations by providing quality service pickup.
• To keep storm systems free of leaf debris.
• To keep the City's rights-of--way free of unsightly anti unsafe vegetative debris piles.
• To perform chipper/leaf pickups in an economical efficient manner.
• To seek alternative chipper/leaf disposal capabilities.
• To continue to inform and educate the public on the City's solid waste programs.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Crew Leader
Maintenance Workers 0 4
Maintenance Workers (seasonal)
(as needed from Streets & Utilities)
NOTES AND ADJUSTMENTS:
This budget reflects an allocated amount of staff time utilizc;d for chipper and leaf service performed by
Maintenance Crew Leaders and Maintenance Workers. Seventy percent (70%) of a Maintenance Supervisor
position, fifty percent (50%) of a Crew Leader position, and fifty percent (50%) of a Clerical Specialist II
position are allocated to Solid Waste Management and are reflected in this budget. To more accuratelyreflect
their job duties, four Maintenance Worker positions formerly funded in the Street Maintenance and Repair
Fund are now identified within this budget.
SwMgmt -54-~ 12/ 15/03
2004 Budget -City of Dublin, Ohio
General Fund
Service
Solid Waste Management 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0611
Personal Services
2110 Salaries/Wages 136,395 115,000 115,000 170,000 223,700
2111 Overtime Wages 1,162 5,500 5,500 20,000 5,500
2112 Other Wages 13,284 30,500 32,900 30,000 30,500
2120 Employee Benefits 55,954 28,600 28,600 65,000 116,950
_ 2140 Uniforms & Clothing 0 2,850 2,850 0 7,550
206,795 182,450 184,850 285,000 384,200 ~e
Other Expenses
2201 Conferences/Mileage 1,332 700 700 700 2,550 ,
2320 Communications 0 3,750 3,750 1,000 3,750
2330 Rents/Leases 220 27,000 27,000 10,000 27,000
2349 Other Professional Serv 9,000 18,000 21,300 21,000 18,000
2351 Maint. of Equipment 1,046 5,000. 6,055 5,000 5,000
2370 Advertising 3,423 13,250 13,250 3,550 13,250
2380 Printing & Reproductions 0 3,600 3,600 1,000 3,600
2391 Memberships/Subscriptions 410 1,700 1,700 900 1,700
2410 Office Supplies 211 300 589 400 300
2440 Small Tools & Minor Equip 2,152 4,000 4,257 3,500 4,000
2811 Refuse Collect./Recycling 987,548 1,300,800 1,404,252 1,362,000 1,432,800
2812 Special Projects/Programs 0 0 0 0 0
2813 Promotional Programs 433 15,000 15,000 6,600 12,500
1,005,775 1,393,100 1,501,453 1,415,650 1,524,450
Capital Outlay
2520 Equipment & Furniture 0 1,200 1,200 500 0
0 1,200 1,200 500 0
TOTALS $1,212,570 $1,576,750 $1,687,503 $1,701,150 $1,908,650
-55-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Office of the Director of Service
Solid Waste Management
BUDGET SUMMARY:
• Accounts 2110, 2111, 2112, and 2120 reflect the Maintenance Workers proportionate amount of salaries
and benefits to perform Solid Waste Management functions. These accounts also reflect 70% of a
Maintenance Supervisor costs.
• Account 2201 reflects the Solid Waste Association of North America (SWANA) Conference.
• Account 2320 provides funding to communicate the City's solid waste management programs.
• Account 2330 provides funding to rent a grinder.
• Account 2349 provides funding for professional services to continue the small to medium size business
recycling pool, the Greenwise program and a disposal fee for leaves collected from the City's curbside
program.
• Account 2351 provides funding to maintain equipment (e.g. leaf machines, chipper machines and truck
boxes).
• Account 2370 funds advertising for programs including Earth Week, textile recycling, and to
communicate recycling program changes.
• Account 2380 reflects printing and reproduction costs related to account 2370.
• Account 2391 provides funding for waste hauler permits and subscriptions.
• Account 2440 includes funding for hand tools and safety vests.
• Account 2520 provides funding for a leaf blower and other miscellaneous equipment.
• Account 2811 provides funding for the City's refuse/recycling contract with Rumpke. Also funded is the
lease of a vehicle for continuation of the pilot refuse/recycling collection program using mechanized
collection methods. The pilot involves 1,200 households, done in cooperation with Rumpke and the Solid
Waste Authority of Central Ohio (SWACO).
• Account 2813 provides funding for education programs for "Lucky" the ladybug program and for NRAC
"no polluting" curb markers.
SwMgmt -56- 12/15/03
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.F.
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Grounds
STATEMENT OF FUNCTIONS:
The City of Dublin takes pride in providing its residents and visitors the highest quality public grounds to
pursue their active and passive outdoor needs. The Bureau of Grounds strives to be both environmentallyand
economically sound in its management of public areas including parks, gateways and rights-of--way. By staff
establishing and adhering to the highest standards, each user will be assured the proper environment for their
enjoyment.
OBJECTIVES AND ACTIVITIES:
• To provide residents and visitors with the highest quality ofpublic lands that are aesthetically pleasing
and functionally sound.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Grounds & Facilities 1 1
City Horticulturist 1 1
City Forester 1 1
Landscape Architect 1 1
Maintenance Supervisor 1 1
Maintenance Crew Leader 7 7
Maintenance Worker 19 20
Horticulturist Assistant 5 5
Forester Assistant 4 4
Clerical Specialist II 2 2
Administrative Assistant 1 1
Seasonal Maintenance Worker 26 30
Interns ~ 3 1
TOTAL 72 75
NOTES AND ADJUSTMENTS: One fulltime Maintenance Worker and four Seasonal Maintenance Workers
were added. Two Interns were removed.
Grounds -57- 12/15/03
2004 Budget -City of Dublin, Ohio
General Fund
Service
Grounds 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0620
Personal Services
2110. Salaries/Wages 1,461,602 1,701,500 1,701,500 1,650,000 1,796,600
2111 Overtime Wages 71,648 75,000 75,000 110,000 95,000
2112 Other Wages 419,177 552,800 552,800 450,000 513,350
2120 Employee Benefits 733,825 858,800 858,800 870,000 891,650
2140 Uniforms & Clothing 71,117 101,700 117,684 75,000 91,150
2,757,369 3,289,800 3,305,784 3,155,000 3,387,750'
Other Expenses
2201 Conferences/Mileage 24,440 45,400 46,855 42,000 45,450
2310 Utilities 93,179 85,000 97,361 130,000 125,000
2320 Communications 25,097 27,200 27,200 25,000 25,450
2330 Rents/Leases 10,071 14,000 18,358 12,300 14,000
2351 Maint. of Equipment 254 800 800 0 800
2390 Misc Contractual Services 379,488 1,019,500 1,075,402 550,000 875,000
2391 Memberships/Subscriptions 3,372 5,300 5,300 4,500 5,300 d...
2410 Office Supplies ~ 9,140 11,400 12,213 10,000 9,700
2420 Operating Supplies 60,620 82,250 98,282 65,000 86,450
2421 Reforestation 94,636 0 128,119 47,000 0
2428 Special Events 4,224 9,500 9,500 7,000 7,500
2432 Park Maintenance 109,070 166,000 195,694 125,000 179,000
2433 Equipment Maintenance 25,510 ~ 55,250 62,937 25,000 40,550
2440 Small Tools & Minor Equip 12,150 13,150 17,453 20,000 18,100
2812 Special Projects/Programs 2,363 13,000 13,000 4,700 7,950
853,614 1,547,750 1,808,474 1,067,500 1,440,250 - .
Capital Outlay
2510 Land & Land Improvements 104,544 181,050 271,321 171,000 191,300
2520 Equipment & Furniture 99,479 88,525 112,342 80,000 90,200
204,023 269,575 383,663 251,000 281,500
TOTALS $3,815,006 $5,107,125 $5,497,921 $4,473,500 $5,109,500
-58-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Grounds
BUDGET SUMMARY:
• Accounts 2110 and 2120 provide funding for one additional Maintenance Worker. A car allowance of
$300 per month for the Director of Grounds and Facilities is included.
• Account 2112 and 2120 provides funding for four additional seasonal maintenance workers.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for services
provided in the City's parks.
• Account 2320 provides funding for pay phones in the parkas, Nextel phones, and local and long-distance
telephone charges.
• Account 2330 provides funding for copier leases and miscellaneous equipment rental.
• Account 2390 provides funding for contractual service:; for arborist work, including rights-of--way,
mulching, and maintenance and plant and mulch replacement for "groomed" rights-of--way and other
miscellaneous areas. Some of the new areas to be maintairAed in 2004 include the turf in the right-of--way
at the entrance to Balgriffin, Hawks Nest green space, and public rights-of--way within Muirfield Village.
• Account 2420 provides funding for consumable supplies used to maintain City grounds.
• Account 2432 provides funding for all plants, soil amendments, sod and grass seed, mulch, fertilizer and
chemicals.
• Account 2510 includes funding for tree replacement for various subdivisions, Trabue Nature Preserve
Arboretum Restoration, and new and replacement park signs.
• Account 2520 includes funding for irrigation units, picnic tables, grills, trashcans, chainsaws, blowers and
spare pump/motors for Ballantrae Water Park.
• Account 2812 provides funding for Civic Beautification Awards Program and Arbor Day celebration,
Earth Day and Nature Education.
Grounds -59- 12/15/03
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DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Facilities
STATEMENT OF FUNCTIONS:
The Bureau of Facilities recognizes its obligation to protect the City's investment in public buildings and
strives to insure that both the appearance and functions are preserved. This will be accomplished by adherence
to proper preventive maintenance programs and striving to antic;ipate problems. By taking a proactive stance in
managing the City facilities, we can assure the residents that their investments are being protected.
OBJECTIVES AND ACTIVITIES:
• To protect the City's substantial investments in its facilities by adhering to the strictest preventive
maintenance standards and anticipate and react to our customer needs.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Supervisor 1 1
Crew Leader 2 2
Maintenance Worker 6 6
Custodians 6 6
Seasonal Maintenance Worker 5 6
TOTAL
20 21
NOTES AND ADJUSTMENTS: A seasonal Maintenance Worker was added.
Facilities -60- 12/15/03
2004 Budget -City of Dublin, Ohio
~n
General Fund
Service
Facilities 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0621
Personal Services
2110 Salaries/Wages 439,719 533,400 533,400 490,000 561,300
2111 Overtime Wages 22,244 19,000 19,000 25,000 19,000 M
2112 Other Wages 15,091 90,000 90,000 58,000 108,000
2120 Employee Benefits 215,334 291,200 291,200 262,000 298,050
2140 Uniforms & Clothing 8,980 26,000 29,959 15,000 27,300
701,368 959,600 963,559 850,000 1,013,650
Other Expenses
2201 Conference/Mileage 9,425 7,300 7,300 7,300 7,300
2310 Utilities 229,602 275,000 318,959 325,000 325,000
2320 Communications 64,223 56,000 57,588 63,000 65,800
2330 Rents/Leases 28,737 23,950 27,562 27,600 21,750
2350 Maint. of Facilities 87,643 106,500 114,641 104,000 112,500
2390 Misc Contractual Services 163,864 183,700 222,832 212,000 220,200
2391 Memberships/Subscriptions 315 450 450 400 450
2410 Office Supplies 1,782 4,000 4,000 1,800 4,300
2420 Operating Supplies 112,240 127,300 143,759 143,800 127,300
2440 Small Tools & Minor Equip 5,058 8,600 11,127 8,000 5,800 .x,
702,889 792,800 908,218 892,900 890,400
Capital Outlay
2520 Equipment & Furniture 23,068 14,500 25,166 25,200 5,700
2530 Bldgs. & Other Structures 21,885 100,500 103,550 75,000 191,350
44,953 115,000 128,716 100,200 197,050
TOTALS $1,449,210 $1,867,400 $2,000,493 $1,843,100 $2,101,100 K.
-61-
DEPARTMENT/DIVISION/BUREAU: Department of Sewice
- Division of Grounds and Facilities
Facilities
BUDGET SUMMARY:
• Accounts 2112 and 2120 provide funding for one additional seasonal employee to supplement existing
staff.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for City facilities
with the exception of the Community Recreation Center. The addition of the new Service Center for an
entire year requires increased funding in this area.
• Account 2320 provides funding for pagers and Nextel phones utilized by Facilities personnel. Also
included is funding for postage used by most City divisions.
• Account 2350 includes funds for ongoing general maintenance of City owned facilities.
• Account 2390 includes funds for preventive maintenance contracts for systems and services throughout
City owned facilities, lightning protection equipment installation for various city buildings, and cleaning
services for carpet, resilient flooring and upholstery.
• Account 2420 includes funds for custodial and maintenance supplies.
• Account 2440 includes hand tools, ladders, and vacuum sweepers.
• Account 2520 provides funding for fans and accessories for combined space, and for several radios.
Account 2530 includes funding to install new main entrance walkway at City Hall, Dublin Arts Center
painting and sealing of stone facing, paint and repair Brand Road Barns, Ashbaugh Barn, Wellington Park
Shelterhouse, Heritage Barns, and Community Relations Barn. Application of an epoxy floor surface at the
fleet maintenance facility is included within this total in the amount of $88,000.
Facilities -62- 12/15/03
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s
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
Vehicle & Equipment Maintenance '
STATEMENT OF FUNCTIONS:
The Vehicle and Equipment Maintenance Program provides city staff with safe, well-maintained
transportation, enabling them to perform their job tasks with highly maintained vehicles that reflect a positive
image on the individual and the City as a whole. Goals include ensuring all City equipment is serviced in a
timely manner, ensuring unsafe equipment is not in service at any time, expediently turning around down
equipment economically, and preserving the City's fleet with proven preventive maintenance procedure.
OBJECTIVES AND ACTIVITIES:
• Provide the highest vehicle maintenance standards.
• Properly maintain fleet to ensure all City equipment is safe for use.
• Add equipment to fleet as needed to ensure right equipment is available to do the job safely and
economically and deliver the service to our residents at expected levels.
• Implement consistent preventative maintenance procedures to ensure maximum usage of equipment.
• Hold auctions on a regular basis to eliminate older equipment from the fleet.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
• Maintenance Supervisor 1 1
Automotive Mechanic I 6 6
TOTAL ~ ~
NOTES AND ADJUSTMENTS:
This budget includes 50% of costs associated with one of the Clerical Specialist II positions reflected in the
Personnel Data for the Division of Streets & Utilities in the Street Maintenance and Repair Fund.
Vehicle -63- 12/15/03
_ 2004 Budget -City of Dublin, Ohio
General Fund
Service
Vehicle Maintenance 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
101-0630
Personal Services
2110 Salaries/VVages 288,193 326,000 326,000 326,000 341,700
2111 Overtime Wages 4,593 12,000 12,000 12,000 15,000
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 128,311 152,300 152,300 152,000 159,400
2140 Uniforms & Clothing 6,794 8,000 9,034 6,000 7,950
427,891 498,300 499,334 496,000 524,050
Other Expenses
2201 Conference/Mileage 615 9,300 11,685 4,000 9,300
2320 Communications 531 1,900 1,900 1,800 1,700
2330 Rents/Leases 42 1,800 1,800 100 4,400
2349 Professional Services 2,843 14,000 60,400 57,000 25,000
2351 Maint. of Equipment 13,338 35,000 39,015 26,600 35,000
2390 Misc Contractual Services 14,367 35,000 37,864 5,000 26,500
2410 Office Supplies 1,282 1,000 1,010 600 1,000
2420 Operating Supplies 6,986 11,000 13,678 10,000 11,000
2421 Fuel 452,269 690,000 672,134 575,000 625,000
2431 Vehicle Maintenance 172,515 250,000 294,456 250,000 239,000
2440 Small Tools & Minor Equip 2,564 9,050 9,385 6,100 8,550
667,352 1,058,050 1,143,327 936,200 986,450
Capital Outlay
2520 Equipment & Furniture 478 2,000 2,000 7,300 2,000 ~v
478 2,000 2,000 7,300 2,000
TOTALS $1,095,721 $1,558,350 $1,644,661 $1,439,500 $1,512,500
-64-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Vehicle & Equipment Maintenance _
BUDGET SUMMARY:
• Account 2110 and 2120 provide funding for vehicle maintenance employees. Funding provides for
temporary reclassification of a Mechanic I to a Mechanic II when a crew leader is unavailable.
• Account 2320 provides funding for pagers and Nextel phones.
• Account 2330 provides funding for a copier lease and special tool rental. Also included in 2004 is
lease of a front-end loader to be used while major repairs are performed on the City's equipment.
• Account 2349 includes funds for the removal of hazardous materials in accordance with federal
guidelines, including used motor oil, oil filters and tires.
• Account 2351 provides funding for various equipment inspections, outside body repairs, and the radio
service contract.
• Account 2390 provides funding for fuel system repairs that may be needed. Fifty percent of these
costs are reimbursed by the Dublin City School District.
• Account 2420 includes funding for soaps, wax degreasers, decal materials and welding materials.
• Account 2421 provides funding for fuel and other petroleum products. Approximately 50% of the fuel
is consumed by the Dublin City School District and Washington Township and is reimbursed based on
actual usage.
• Account 2431 provides funding for the repair and maintenance of all City owned vehicles and
equipment.
• Account 2440 provides funding for hand tools and special tools due to model year changes.
Vehicle -65- 12/15/03
b"
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7
DEPARTMENT/DIVISION/BUREAU: Miscellaneous Accounts/Contingencies
STATEMENT OF FUNCTIONS:
These are miscellaneous accounts within the General Fund which are not directly related to the operational costs of
a specific department. The functional "supervision" of these accounts is provided by the department/division
indicated.
Funds are appropriated to the contingency account to be held far any unforeseen expenses during the current fiscal
year. The expenditures are required to be approved by the City Manager.
NOTES AND ADJUSTMENTS:
MiscAccts -66- 12/15/03
2004 Budget-City of Dublin, Ohio ~
General Fund
Administration 2003
Miscellaneous 2002 2003 Revised 2003 2004
Actual Budget Budget Estimate .Budget.
101-0120
OTHER EXPENSES
2349 Professional Services $2,500 $0 $0 $0 $0
2362 Workers' Compensation 95,000 197,400 197,400 161,155 213,600
2391 Memberships & Subscriptions 21,911 27,750 27,750 27,750 35,100
2392 Emergency Management Services 15,804 20,000 20,000 16,500 20,000
2399 Animal Control 52,500 50,000 50,000 50,000 50,000
2821 Grants-Counseling Center 35,000 35,000 35,000 35,000 35,000
2823 Leadership Dublin 10,000 10,000 10,000 10,000 10,000
232,715 340,150 340,150 300,405 363,700
101-0199
OTHER EXPENSES
2990 Contingencies 106,366 175,000 256,659 150,000 175,000
TOTALS $339,081 $515,150 $596,809 $450,405 $538,700
-67-
2004 Budget-City of Dublin, Ohio
General Fund
Finance 2003
Miscellaneous 2002 2003 Revised 2003 2004
Actual Budget Budget Estimate Budget
101-0220
OTHER EXPENSES
2309 Health Services $146,761 $151,000 $151,000 $150,300 $158,000
101-0221
OTHER EXPENSES
2301 Auditors' & Treasurers' Fees 12,199 7,500 7,500 7,000 13,000
2340 Accounting/Auditing Services 42,391 43,500 54,200 54,200 51,500
2398 Real Estate Taxes 69,365 80,000 89,209 87,700 90,000
123,955 131,000 150,909 148,900 154,500
TOTALS $270,716 $282,000 $301,909 $299,200 $312,500
-68-
DEPARTMENT/DIVISION/BUREAU: Miscellaneous Accounts/Contingencies
BUDGET SUMMARY: ,
101-O1-20-710
• Account 2362 provides funding for the City's Workers' Compensation premium. The City's low
experience rating over the past several years has resulted in improved rates in 2004. While the City's
total workers' compensation costs will be slightly less in 2004 than in 2003, the increase in this account F
results from the receipt of a rebate of $51,000 in 2003 that partially mitigated the costs.
• Account 2391 includes funds for memberships/subscriptions to the Ohio Municipal League, the National
• League of Cities, Mid-Ohio Regional Planning Commission, the Delaware County Regional Planning
Commission, the Central Ohio Municipal Alliance and any other citywide memberships/subscriptions.
• Account 2399 continues to provide funding for animal control services with an outside agency.
• Account 2821 provides funding for the Dublin Counseling Center.
• Account 2823 provides funding for Leadership Dublin.
101-02-20-760
• Account 2309 provides funding for our contract with the Franklin County Board of Health. This request
assumes a five percent increase over 2003. a--.
101-02-21-710
• Account 2301 provides funding for election expenses and expenses related to advertising and collecting
delinquencies. These fees are deducted from the City's property tax settlements. This amount reflects
costs associated with an election year in 2004.
• Account 2340 provides funding for the City's annual audit and is based on the City's contract with
KPMG.
MiscAccts -69- 12/15/03
DEPARTMENT/DIVISIONBUREAU: Department of Finance
Transfers/Advances
STATEMENT OF FUNCTIONS:
The General Fund is the general operating fund of the City; money can be transferred from the General Fund to
any other fund with approval of City Council. A transfer is the permanent movement of money from one fund
to another.
Operating transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the Safety
Fund, the Cemetery Fund and the Swimming Pool Fund to supplement revenues directly credited to those
funds. Funds are transferred when their fund balance drops below the average monthly expenditures
anticipated.
Transfers are made to the General Bond Retirement Fund to retire debt obligations of several unvoted bond
issues. Transfers to the Capital Improvements Tax Fund and other capital project funds are based on projects
identified in the City's Five-Year Capital Improvements Frogram (CIP). To the extent that cash reserves
become available in the General Fund, additional capital projects are programmed in the CIP.
NOTES AND ADJ[JSTMENTS:
Transfer -70- 12/15/03
2003 Budget-City of Dublin, Ohio
General Fund
Finance 2003
Transfers/Advances 2002 2003 Revised 2003 2004
Actual Budget Budget Estimate Budget
101-0230
2710 Street Maintenance Fund $1,500,000 $2,460,000 $2,460,000 $2,000,000. $2,240,000 +
2711 Recreation Fund 1,720,000 3,430,000 3,430,000 2,250,000 3,800,000
2712 Safety Fund 6,050,000 7,170,000 7,170,000 6,300,000 7,900,000
2713 Hotel/Motel Tax 0 0 0 0 75,000
2714 General Bond Retirement Fund 232,750 217,025 217,025 217,025 101,300
2715 Capital Improvements Tax Fund 6,500,000 5,000,000 5,000,000 5,000,000 3,000,000
2716 Liability Self-Insurance Fund 0 0 0 0 0
2717 Sanitary Sewer 0 0 0 0 0
2718 Swimming Pool Fund 50,000 275,500 275,500 100,000 675,000
2720 Cemetery Fund 100,000 114,000 114,000 10,000 130,500
2721 Transportation Imp. Fund 0 0 0 0 0
2722 Frantz Road Improvement Fund 0 0 0 0 0
2724 CRC Construction Fund 0 0 0 0 0 ,
2726 Public Works Commission Fund 0 0 0 0 0
2728 Avery-Muirfield Interchange Imp. 0 0 0 0 0
2729 Radio System Imp. Fund 0 0 0 0 0
2732 Advances to Rings Road 0 0 0 0 0
TIF(1)
2736 Advances to Hotel/Motel Tax 0 0 0 0 0
Fund
2737 Advances to Perimeter West 81,000 0 0 155,000 63,000
TIF(1)
2738 Advances to Rings/Frantz 0 0 0 0 0
TIF (1)
TOTALS $16,233,750 $18,666,525 $18,666,525 $16,032,025 $17,984,800 a-
(1) Advances are not required to be appropriated, they are reflected for cash flow purposes.
-71-
8
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Street and Utilities
STATEMENT OF FUNCTIONS:
The Division of Streets and Utilities is the direct responsibility of the Director of Streets & Utilities, who
reports to the Director of Service. The Street Maintenance program involves the maintenance, repair and
improvement of all City streets, including the state highways. This involves erecting and repairing all street
signs and traffic control signs within the public right-of--way. It also covers all street line painting, such as
crosswalks, center lines, and school markings. Snow plowing, street salting, and the maintenance and repair of
the storm sewer system are charged to this program. Programs include mosquito control and guardrail
repair/replacement and support to special events. In 2004, the street and traffic sign fabrication and pavement
marking operation will become the responsibility of the Division of Engineering. However, the budget does
not reflect that change at this time.
OBJECTIVES AND ACTIVITIES:
• Actively pursue cost comparisons between in-house staff and outsourcing.
• Provide well-maintained streets andrights-of--way ensuring safe travel and enhancing the beauty of our
City.
• Clean all city streets once a month to enhance the neighborhoods and construction areas.
• Plan, coordinate, and execute all special events activities in a professional, and economical manner.
• Continued development of a comprehensive inspection procedure for catch basins, manholes,
guardrails, vegetation control, trash, signage, pavement conditions and traffic markings.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Streets and Utilities 1 1
Assistant Director of Streets & Utilities 1 1
Maintenance Supervisor 1 1
Maintenance Crew Leader 4 5
Maintenance Worker 24 19
Seasonal Maintenance Worker 11 11
Sign Worker 1 1
Administrative Assistant 1 1
Clerical Specialist II 2 2
Clerical Specialist I (part-time) 1 1
TOTAL 47 43
NOTES AND ADJUSTMENTS:
One Maintenance Supervisor position is reflected in this budget; however, two Maintenance Supervisors are charged to
the Street Fund. One position is allocated 20% to this budget, 30% to the Water Fund and 50% to the Sewer fund and the
second position is allocated 30% to the Street Fund and 70% to the Solid Waste Management budget. One Clerical
Specialist II is allocated 50% to the Street Fund and 50% to the Vehicle Maintenance budget. Four Maintenance
Workers were moved to Solid Waste.
StreetMt -72- 12/15/03
2004 Budget -City of Dublin, Ohio
Street Maint & Repair
Service
Street Maintenance 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
210-0631
Personal Services
2110 Salaries/VVages 1,136,064 1,173,150 1,213,650 1,267,300 1,235,750
2111 Overtime Wages 81,076 121,000 121,000 121,000 121,000
2112 Other Wages ~ 179,528 220,000 220,000 140,000 200,000
2120 Employee Benefits 539,274 639,900 655,000 616,000 593,350
2140 Uniforms & Clothing 45,208 54,100 57,544 25,000 51,200
1,981,150 2,208,150 2,267,194 2,169,300 2,201,300
Other Expenses
2201 Conferences/Mileage 33,111 28,000 39,664 30,000 28,000
2302 Repair Services 15,148 70,000 88,400 75,000 70,000
2320 Communications 17,382 15,600 16,713 13,300 14,950
2330 Rents/Leases 14,866 35,000 39,995 22,800 35,000
2349 Other Professional Serv 123,374 158,000 163,824 105,000 160,000
2351 Maint. of Equipment 5,008 20,000 22,678 18,000 20,100
2391 Memberships/Subscriptions 2,109 2,550 2,550 2,500 2,650
2410 Office Supplies 5,688 8,000 9,944 6,500 6,000
2420 Operating Supplies 105,995 175,000 215,773 157,700 190,000
2422 Street Salt 79,734 300,000 600,000 388,300 325,000
2428 Special Events 23,467 32,500 32,500 32,500 31,000
2440 Small Tools & Minor Equip 31,996 29,000 30,562 19,650 23,000
2441 Signs 69,555 108,000 121,854 92,900 106,000
527,433 981,650 1,384,457 964,150 1,011,700
Capital Outlay A~.
2520 Equipment & Furniture 13,408 18,000 48,000 48,000 8,000
13,408 18,000 48,000 48,000 8,000
TOTALS $2,521,991 $3,207,800 $3,699,651 $3,181,450 $3,221,000 4--
-73-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
BUDGET SUMMARY:
• Accounts 2110, 2112, and 2120 provide funding for the positions reflected in the Personnel Data,
including allocations highlighted under Notes and Adjustments.
• Account 2110 includes $400 per month car allowance for the Director of Streets and Utilities
• Account 2201 includes funding for training as required by OSHA for new employees.
• Account 2302 provides funding for guardrail repairs, mailbox repairs, painting street light poles, repairs to
service complex parking lot, and other emergency street repairs.
• Account 2320 provides funding for pagers, local and long••distance telephone charges and Nextel phones.
• Account 2330 includes funding for maintenance of the various types of equipment used to maintain the
roadways and rights-of--way.
• Account 2349 includes funding for herbicide control, street sweeping, lab tests as needed, street painting,
removal of city owned structures, and the replacement of wooden guardrails.
• Account 2420 includes funding for operating supplies scich as cold mix, hot mix, traffic paint, gravel,
liquid calcium, curb and catch basin repair supplies, and mosquito mist.
• Account 2440 includes funding for miscellaneous materials, cones, and barricades.
• Account 2441 provides funding for supplies necessary in fabricating street signs.
• Account 2520 includes funding for storage cabinets for re°organization and radios with charging banks.
StreetMt -74- 12/ 15/03
2004 Budget -City of Dublin, Ohio
Street Maint & Repair
Development
Traffic Maintenance 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
210-0320
Other Expenses
2310 Utilities 34,786 33,500 36,478 25,000 33,500
2430 Repair & Maintenance 25,419 175,000 245,323 223,550 125,000
2441 Signs 0 0 0 0 0 ,
60,205 208,500 281,801 248,550 158,500
Capital Outlay
2520 Equipment & Furniture 0 11,500 19,713 13,000 32,000
0 11,500 19,713 13,000 32,000
TOTALS $60,205 $220,000 $301,514 $261,550 $190,500
-75-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Traffic Maintenance
BUDGET SUMMARY:
• Account 2310 provides funding for the cost of utilities related to the operation of traffic signals.
• Account 2430 provides funding to acquire traffic signal parts and supplies to maintain the City's traffic
signals. To take advantage of favorable pricing through a state contract, the majority of equipment needed
for conversion of traffic signals to light-emitting diode (]LED) technology was purchased via the 2003
budget. The 2004 budget amount is significantly less than had been anticipated.
• Account 2520 includes funding for test equipment for fiber optics, a message board and various hand
equipment.
Trafsign -76- 12/15/03
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9
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Streets and Utilities
Highway Maintenance
STATEMENT OF FUNCTIONS:
This program is identical to the street maintenance program as outlined in the street maintenance section,
except this covers work performed on the various state highways located within the City. The monies utilized
for this section are from the State Highway Maintenance Improvements Fund which is generated by motor
vehicle registration fees and gasoline tax revenues, and can only be spent for this limited purpose.
NOTES AND ADJUSTMENTS:
There are no personnel specificallyassigned to Highway Maintenance; however, personnel costs are allocated
to this fund based on actual hours worked on State Highways located within the City.
Highway -77- 12/15/03
2004 Budget -City of Dublin, Ohio
State Highway
Service
Street Maintenance 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget Wit.
Budget
211-0631
Personal Services
2110 Salaries/Wages 41,548 46,900 46,900 27,000 46,900
~,a
2111 Overtime Wages 60 500 500 1,400 500
2112 Other Wages - 4,201 5,000 5,000 4,600 5,000
2120 Employee Benefits 18,906 8,150 8,150 15,800 9,000
64,715 60,550 60,550 48,800 61,400
Other Expenses
2420 Operating Supplies 0 0 0 0 0
2422 Street Salt 0 0 0 0 0
2430 Repair & Maintenance 0 0 0 0 0
0 0 0 0 0
TOTALS $64,715 $60,550 $60,550 $48,800 $61,400
-78-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
Highway Maintenance '
BUDGET SUMMARY:
• Accounts 2110, 2111, 2112, and 2120 include funds to cover the costs of salting state highways for snow
and ice control purposes and for mowing along state highways.
• Accounts 2420, 2422, and 2430 reflect current estimates of revenue into this fund.
Highway -79- 12/15/03
_ 2004 Budget -City of Dublin, Ohio
State Highway
Development
Traffic Maintenance 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
211-0320
.Other Expenses
2310 Utilities 20,626 23,500 27,396 25,500 28,000
2430 Repair & Maintenance 0 0 0 0 0
20,626 23,500 27,396 25,500 28,000
Capital Outlay
2550 Street Maint. Projects 0 0 0 0 0
0 0 0 0 0
TOTALS $20,626 $23,500 $27,396 $25,500 $28,000 ~P
-80-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Traffic Maintenance
BUDGET SUMMARY:
• Account 2310 provides funding for the cost of utilities related to the operation of traffic signals that
are located on State highways.
• Account 2430 has no allocation within this fund due to limited resources.
Highwyts -81- 12/15/03
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DEPARTMENT/DIVISION/BUREAU: Department of Service
- Division of Grounds and Facilities
Cemetery Maintenance
STATEMENT OF FUNCTIONS:
The City of Dublin recognizes its responsibility to provide the proper grounds for its permanent residents by
striving to protect and enhance its active and historical cemeteries. The Bureau of Cemeteries facilitates the
burial process with the greatest of respect and assures proper care of these sacred grounds by adherence to the
highest of maintenance standards.
OBJECTIVES AND ACTIVITIES:
• To provide proper burial grounds that reflect Dublin's high standards and to assure a most respectful
burial process.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Worker 1 1
Seasonal Maintenance Worker ? ?
3 3
TOTAL
NOTES AND ADJUSTMENTS:
Cemetery -82- 12/15/03
2004 Budget -City of Dublin, Ohio 4..
Cemetery
Service
Grounds 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
212-0620
Personal Services
2110 Salaries/V1/ages 23,228 35,800 35,800 42,600 39,050
2111 Overtime Wages 3,386 2,000 2,000 5,100 2,000
2112 Other Wages - 25,056 36,200 36,200 20,150 . 36,200
2120 Employee Benefits 17,633 25,200 25,200 27,650 25,750
69,303 99,200 99,200 95,500 103,000
Other Expenses
2201 Conferences/Mileage 40 250 250 100 250 "
2310 Utilities 127 500 758 500 500
2349 Other Professional Serv 9,550 1,500 1,500 1,500 1,500
2351 Maint. of Equipment 0 2,000 2,000 2,000 2,000
2380 Printing and Reproduction 754 1,250 1,250 1,000 8,250
2390 Contractual Services 739 4,750 5,504 4,800 4,750
2410 Office Supplies 411 500 500 500 500
2430 Repair & Maintenance 8,808 9,100 10,068 5,000 9,100
20,429 19,850 21,830 15,400 26,850
Capital Outlay
2510 Land & Land Improvements 3,149 10,000 18,000 10,000 10,500
2520 Equipment & Furniture 0 3,500 4,150 1,100 3,350
3,149 13,500 22,150 11,100 13,850
TOTALS $92,881 $132,550 $143,180 $122,000 $143,700
-83-
DEPARTMENT/DIVISIONBUREAU: Department of Senrice
Division of Grounds and Facilities _
Cemetery Maintenance
BUDGET SUMMARY:
• Account 2380 includes funding for the printing of the cemetery book.
• Account 2390 provides funding for the transaction expenses related to the acceptance of
Visa/MasterCard, arborist work, and vault company services.
• Account 2430 includes funding for repairing monuments, removing trees, grass seed, concrete,
topsoil, and fertilizers.
• Account 2510 includes funding for landscaping and headstone repair.
• Account 2520 includes funding for a replacement mower deck.
Cemetery -84- 12/15/03
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11
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Recreation Services
Recreation
STATEMENT OF FUNCTIONS:
The Division of Recreation Services is responsible for developing, implementing and delivering quality recreation and
leisure services to the residents of Dublin and the Dublin School District. The Recreation staff is dedicated to a
comprehensive programming standard that insures equitable opportunities to all customers, based onprinciples ofself-
actualization and strength of community, and in a manner that is fiscally responsible and cost efficient.
OBJECTIVES AND ACTIVITIES:
• To provide safe quality leisure time activities and opportunities.
• To provide continuing education and training for the Recreation Staff.
• To promote participation in recreation programs through brochures and pamphlets.
• To insure accessibility for citizens of Dublin.
• To provide the highest quality service to Dublin residents.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Recreation Services Administrator 1 1
Recreation Program Supervisor 3 3
Assistant Recreation Program Supervisor 2 2
TOTAL 6 6
SEASONAL STAFF
Front Desk 2.40 FTE 2.38 FTE
Intern 1.65 FTE 1.65 FTE
Open Gym & Sports 2.60 FTE 2.60 FTE
Wyandot Discovery Camp 22.00 SFTE 25.00 FTE
Recreation Leader ] .47 FTE 1.47 FTE
Summer Program Supervisors:
Explorers & Kidzones, Camp Project Leed
Teens (Teen Lounge staff) 16.10 SFTE 16.10 FTE
Special Needs (Weekender Fun, 1.00 FTE 1.00 FTE
Vocation/Vacation, Camp Ability) 1.30 FTE .37 FTE
Jr. Kidzone 5.00 SFTE 6.00 FTE
Special Events ..53 FTE .40 FTE
My First Camp ..40 FTE 1.75 FTE
Travel Aides ..24 FTE .20 FTE
Head Front Desk .70 FTE -0- FTE
TOTAL 55.39 FTE 58.92 FTE
NOTES AND ADJUSTMENTS:
The Director of Recreation Services and the Administrative Secretary positions are reflected in the DCRC budget;
however, 45% of the Director's time and 50% of the Administrative Secretary's time are funded in this budget.
Rec -85- 12/15/03
2004 Budget -City of Dublin, Ohio
Recreation
Service
Recreation 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
213-0640
Personal Services _
2110 Salaries/V1/ages 374,928 396,900 396,900 396,900 408,900
2111 Overtime Wages 2,453 4,000 4,000 1,450 3,000
2112 Other Wages 292,937 400,000 400,000 350,000 360,000
2120 Employee Benefits 187,700 220,000 220,000 220,000 216,100
2140 Uniforms & Clothing 4,658 10,350 13,971 8,000 10,800
862,676 1,031,250 1,034,871 976,350 998,800
Other Expenses
2201 Conferences/Mileage 10,164 11,100 11,626 10,000 11,100
2320 Communications 6,019 21,300 21,723 8,800 18,250
2330 Rents/Leases ~ 41,089 74,500 86,366 70,200 85,600
2349 Other Professional Serv 96,073 141,000 143,503 106,100 141,000
2351 Maint. of Equipment 229 2,000 2,950 1,000 1,600
2370 Advertising 0 2,700 2,700 2,700 2,700
2380 Printing 8 Reproductions 21,312 29,650 30,763 30,800 29,800
2390 Misc Contractual Services 29,234 45,000 45,000 30,500 36,650
2391 Memberships/Subscriptions 1,878 3,500 3,500 2,000 3,100
2410 Office Supplies 4,137 23,400 25,362 15,000 20,400
2420 Operating Supplies 44,885 65,000 74,119 55,000 66,600
2423 Concessions 67 2,500 2,500 0 2,500
2910 Refunds 55,836 60,000 60,000 56,825 60,000
310,923 481,650 510,112 388,925 479,300
Capital Outlay
2520 Equipment & Furniture 2,702 29,500 32,936 25,000 14,500
2,702 29,500 32,936 25,000 14,500
TOTALS $1,176,301 $1,542,400 $1,577,919 $1,390,275 $1,492,600
-86-
_ 2004 Budget -City of Dublin, Ohio
Recreation
Service
Recreation Programs 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
213-0641
Other Expenses
2442 Sports Equipment 5,064 17,400 23,706 15,000 16,250
2840 Special Events 9,399 1,100 1,140 1,150 1,350
2841 Sr. Citizens Activities 15,126 21,300 22,862 16,000 22,300
2842 Sports Leagues 34,015 44,450 45,522 40,000 46,650
63,604 84,250 93,230 72,150 86,550
TOTALS $63,604 $84,250 $93,230 $72,150 $86,550
-87-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Recreation
BUDGET SUMMARY:
213-06-40-740
• Account 2110 and 2120 reflect the allocation of personnel costs as detailed in the Notes and Adjustments.
• Account 2112 includes one additional staff for Junior Kidzone Camp due to increased enrollment, and staffing
for additional sessions of My First Camp.
• Account 2320 provides funding for pagers, Nextel phones including monthly access fees for phones used by
summer camps, mailings for teen and senior programming, distribution of programming brochures and
postage. Senior newsletter postage rates are decreasing due to use of bulk mailing rate.
• Account 2330 provides funding for the bus rentals for camp programs, payments to the School District for use
of their facilities, including custodian services and air conditioning, and 50% of the lease payments for a
copier. Transportation expenses will increase in 2004 resulting from cost increase in mileage and custodial
increase of $2/hour.
• Account 2349 provides funding for Wyandot Camp, Safety City, and various sports/arts camps. Added costs
include field trips as well as new senior adult exercise classes, Simply Stronger & Yoga. Other increases result
from Teen Nites, addition of the American Red Cross Babysitting course, and increased fees for contractual
camps, including Skyhawks golf academy and Mini Hawks camps.
• Account 2380 includes funding for printing programming brochures and childcare directory.
• Account 2390 provides funding for credit card fees. The use of credit cards for the payment of fees continues
to grow. In addition, the popularity of on-line registration increases the costs of credit card processing, as
transactions for which the card number is entered rather than the card swiped are more costly.
• Account 2420 provides funding for new senior adult camp, offset in part by decreased demand for special
needs programs. Growth and expansion of Camp Project Junior and Senior LEED, Junior Kidzone, Safety
City, and My First Camp also result in higher supply expenses.
213-06-41-740
• Account 2442 provides funding for equipment used by sport leagues.
• Account 2840 provides funding for Independence Day activities such as the Dog Frisbee Contest and Fishing
Derby/Special Events within the Division of Community Relations.
• Account 2841 provides funding for senior programming, including craft class, bocce ball league, and "St.
Patrick's Day" and "Under the Big Top" special events.
Rec -88- 12/15/03 ,
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Community Recreation Center .
STATEMENT OF FUNCTIONS:
The Dublin Community Recreation Center (DCRC) is a wel'1 managed, efficiently operated, state of the art
facility providing the highest standards of organized and open. leisure activities to the residents of Dublin and
the Dublin School District. Through well-planned facility management and programming we are committed to
the highest level of service our internal and external customers expect and deserve.
OBJECTIVES AND ACTIVITIES:
• To provide safe, quality leisure activities and services.
• To provide a combination of open recreation and stnictured program opportunities.
• To provide a facility which meets or exceeds all state and local health and safety requirements.
• To provide continuing education and training for all DCRC staff.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Recreation Services 1 1
Recreation Service Administrator 2 3
Recreation Program Supervisor 3 3
Recreation Operations Supervisor 1 1
Front Desk Supervisor 1 1
Community Hall Supervisor 1 1
Theatre Supervisor 1 1
Assistant Recreation Program Supervisor 3 3
Assistant Front Desk Supervisor 0 1
Recreation Specialist 1 1
Theatre Technician 1 1
Administrative Assistant 1 ~ 1
Membership Coordinator (part-time) 1 1
17 19
TOTAL
PART-TIME STAFF
Fitness/Wellness 8.60 FTE 9.53 FTE
Aquatics 21.16 FTE 22.26 FTE
Building Attendants .50 FTE -O-FTE
Building Supervisors 1.30 FTE -0- FTE
Front Desk Workers 4.40 FTE 4.40 FTE
Babysitters 5.64 FTE 5.64 FTE
Intern 1.50 FTE 1.64 FTE
TOTAL 43.10 FTE 43.47 FTE
NOTES AND ADJUSTMENTS: One new Assistant Front Desk Supervisor is included and will augment supervision
of the front desk during all hours of DCRC operation. A new Recreation Service Administrator is also listed.
CRC -89- 12/15/03
2004 Budget -City of Dublin, Ohio
Recreation
Service
Community Rec Center 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget ,
Budget
213-0642
Personal Services
2110 Salaries/Wages 542,534 623,100 623,100 583,800 748,500
2111 Overtime Wages 8,139 20,000 20,000 5,000 20,000 .
2112 Other Wages 873,468 965,000 965,000 965,000 994,500
2120 Employee Benefits 321,862 396,450 396,450 350,250 422,400
2140 Uniforms & Clothing 11,020 16,400 16,400 12,900 14,200
1,757,023 2,020,950 2,020,950 1,916,950 2,199,600
Other Expenses
2201 Conferences/Mileage 14,852 36,000 37,860 20,000 36,000 ~t._
2310 Utilities 379,667 475,000 543,273 450,000 460,000
2320 Communications 34,859 30,300 41,210 36,900 35,150
2330 Rents/Leases 17,759 18,900 20,014 20,000 21,250
2349 Other Professional Serv 75,162 122,100 136,562 75,000 134,650
2351 Maint. of Equipment 546 8,600 10,100 2,600 3,800
2370 Advertising 0 27,750 27,750 20,000 20,000 ,
2380 Printing & Reproductions 45,240 55,350 60,068 47,900 50,500
2390 Misc Contractual Services 30,022 48,800 49,210 32,400 39,600 ~,g
2391 Memberships/Subscriptions 4,162 4,500 4,754 4,800 5,750 .
2410 Office Supplies 23,204 34,000 35,359 24,900 34,000
2420 Operating Supplies 18,749 29,325 38,325 25,750 32,150
2425 Merchandise for resale 8,464 15,000 16,473 13,900 13,000
2426 Program Supplies 30,678 57,200 82,136 55,200 56,800
2430 Repair & Maintenance 30,116 51,300 64,539 43,000 59,500
2440 Small Tools & Minor Equip 822 3,000 4,916 4,450 2,750
2442 Sports Equipment 80,290 75,000 78,145 60,000 59,000
2812 Special Projects/Programs 6,044 8,900 10,550 6,800 8,800
2910 Refunds 38,012 54,000 54,000 40,000 54,000 , _
838,648 1,155,025 1,315,244 983,600 1,126,700
Capital Outlay
2520 Equipment & Furniture 11,628 40,875 58,834 40,000 41,100
11,628 40,875 58,834 40,000 41,100
TOTALS $2,607,299 $3,216,850 $3,395,028 $2,940,550 $3,367,400 M..
-90-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Recreation Services
Community Recreation Center
BUDGET SUMMARY:
• Account 2110 includes additional staffing, including a Recreation Service Administrator to focus on
aquatics programming, and afull-time Recreation Assistant Supervisor to provide improved customer
service at the front desk of the Dublin Community Recreation Center (DCRC).
• Account 2112 includes funding for an additional assistant coach for the Dublin Community Swim
Team to provide a spring stroke clinic, an additional summer aquatics intern, and an additional
aquatics specialist to teach adult fitness swimming. In response to increasing demand, an additional
. fitness consultant position will provide fitness advice and assistance with developing workout
routines.
• Account 2201 includes additional Wee Folk Room staff training workshops in child and family topics
to be provided through Action For Children, and for Dilates and Spinning training.
• Account 2310 includes costs of all utilities, including. natural gas, electricity, water, and sewer.
• Account 2330 includes funding for the new "Dive In"' movie program
• Account 2390 represents predominantly credit card servicing charges. The use of credit cards for the
payment of fees continues to grow. In addition, the popularity of on-line registration increases the
costs of credit card processing.
• Account 2442 includes funding for replacement of heavily utilized cardiovascular equipment.
CRC -91- 12/ 15/03
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DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Grounds and Facilities
Community Recreation Center -Facilities
STATEMENT OF FUNCTIONS:
The Bureau of Facilities recognizes its obligation to protect the City's investment in public buildings and
strives to insure that both the appearance and functions are preserved. This will be accomplished by adherence
to proper preventive maintenance programs and striving to anticipate problems. By taking a proactive stance in
managing the City facilities, we can assure the residents that their investments are being protected.
OBJECTIVES AND ACTIVITIES:
• To protect the City's substantial investments in its facilities by adhering to the strictest preventive
maintenance standards and anticipate and react to our customer needs.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Crew Leader 3 3
Maintenance Worker 3 3
Custodians 12 12
Seasonal Maintenance Worker 2 3
TOTAL 20 21
NOTES AND ADJUSTMENTS: A Seasonal Maintenance Worker was added.
RecFac -92- 12/15/03
2004 Budget -City of Dublin, Ohio
Recreation
Service
Facilities 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
213-0621
Personal Services
2110 Salaries/Wages 551,033 588,800 588,800 580,000 620,450
2111 Overtime Wages 37,869 40,000 40,000 45,000 40,000 w
2112 Other Wages 10,095 36,000 36,000 36,000 54,000
2120 Employee Benefits 264,783 311,350 311,350 297,000 313,050
2140 Uniforms & Clothing 13,080 26,000 30,009 15,000 24,700
876,860 1,002,150 1,006,159 973,000 1,052,200' ,
Other Expenses
2201 Conferences/Mileage 6,890 6,900 6,900 6,900 6,000
2320 Communications 0 2,700 2,700 1,000 2,650
2330 Rents/Leases 1,264 2,500 2,700 300 2,500
2350 Maint. of Equipment 33,213 75,000 83,399 55,000 65,000
2390 Misc Contractual Services 91,965 101,950 114,241 90,000 123,600
2391 Memberships/Subscriptions 0 0 0 0 0
2420 Operating Supplies 80,452 105,300 120,900 120,900 105,300 &k
2440 Small Tools & Minor Equip. 3,033 5,100 10,723 10,000 5,600
216,817 299,450 341,563 284,100 310,650
Capital Outlay
2520 Equipment & Furniture 2,964 103,000 105,674 105,700 4,500
2530 Bldgs. & Other Structures 68,760 38,900 48,182 48,200 92,400
71,724 141,900 153,856 153,900 96,900
TOTALS $1,165,401 $1,443,500 $1,501,578 $1,411,000 $1,459,750
-93-
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Grounds and Facilities
Community Recreation Center -Facilities
BUDGET SUMMARY:
• Accounts 2112 and 2120 include funding for one additional Seasonal Maintenance Worker.
• Account 2390 includes funding for HVAC services, fire alarm and sprinkler alarm testing, preventive
maintenance services, maintenance of the resilient floor surface, and to refinish the gymnasium and
Phase II aerobic room floors.
• Account 2420 provides funding for custodial supplies, light bulbs, filters, paints and other
miscellaneous supplies to maintain the facility.
• Account 2530 includes funding for add-on dehumidifiers for three HVAC systems, spare pumps,
painting, senior area carpeting and updating the Wee Folk play area.
RecFac -94- 12/15/03
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DEPARTMENT/DIVISION/BUREAU: Department of Safety
Division of Police
STATEMENT OF FUNCTIONS:
The Division of Police is under the administrative direction of the Chief of Police and is comprised of two
bureaus, the Bureau of Operations and the Bureau of Services.
The Bureau of Operations consists of the following major components: patrol and investigation. The primary
responsibility of the Operations Bureau is the maintenance of public order. This involves the protection of
constitutional guarantees, the enforcement of the law and the provision of services necessary to respond to
other needs of the Community. The Bureau of Services consists of the following major components: clerical
support, training, accreditation, communications and community education. The primary responsibility of the
Services Bureau is to provide the required support services far the entire Division.
The Division works in cooperation with local, and State and Federal law enforcement agencies in gathering
information on criminal activity. Other functions include: appearing as witnesses in court cases, identifying
- and providing educational resources to assist the community iii crime prevention and planning for long-range
community needs as they_relate to future police services.
OBJECTIVES AND ACTIVITIES
• To enhance the quality of life in the community.
• To provide an increased level of advanced training for staff.
• To increase proactive policing methods in an effort to reduce the incidence of crime.
• To increase traffic enforcement and education activities in an effort to reduce the community's
accident rate.
• To develop improved partnerships with various community entities necessary to reduce criminal
activity.
PERSONNEL DATA 2003 2004
POSITION TITLE ~ CURRENT NUMBER ADOPTED
Chief of Police 1 1
Police Lieutenant 2 2
Police Sergeant 8 8
Police Corporal 6 6
Police Officer 52 54
Administrative Assistant 1 1
Account Technician I 1 1
Clerical Specialist I 2 2
Clerical Specialist II 2 2
Communications Technician 14 14
Communications Supervisor 2 2
TOTAL 91 93
NOTES AND ADJUSTMENTS: The Police Corporal positions were established in November of 2003.
One police sergeant position is removed. Two new police officers are added in 2004.
Police -95- 12/15/03
2004 Budget -City of Dublin, Ohio
Safety
Safety
Administration 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
214-0810
Personal Services
2110 Salaries/Wages 4,415,364 4,915,400 4,915,400 4,672,000 5,333,950
2111 Overtime Wages 394,316 330,000 330,000 330,000 395,300
2112 Other Wages 1,368 3,000 3,000 1,400 3,000
2120 Employee Benefits 1,820,694 2,096,000 2,102,253 2,100,000 2,284,550
2140 Uniforms & Clothing 95,126 105,000 140,352 105,000 110,000
6,726,868 7,449,400 7,491,005 7,208,400 8,126,800
Other Expenses
2201 Conferences/Mileage 83,376 136,450 162,128 125,000 136,450
2211 Meeting Expenses 1,070 2,500 3,500 3,500 3,500
2213 Seminar Expenses 10,600 26,000 26,000 19,800 26,300
2301 County Auditor Deductions 4,743 5,000 5,000 5,000 5,000
2320 Communications 37,167 48,500 55,275 44,700 48,500
2330 Rents/Leases 52,261 25,000 25,808 12,000 16,000
2349 Other Professional Serv 4,432 15,000 16,430 15,000 13,000
2351 Maint. of Equipment 117,893 179,500 174,707 .150,000 180,130
2390 Contractual Services 10,555 16,000 17,427 17,450 25,500
2391 Memberships/Subscriptions 8,650 14,000 110,168 110,840. 76,300
2410 Office Supplies 20,086 30,000 33,445 27,950 28,000
2420 Operating Supplies 56,564 70,200 93,295 70,000 70,200
2851 DARE Program 22,920 46,200 69,393 46,300 35,000
2852 Drug Enforcement 0 0 0 0 0
2910 Refunds 0 500 500 200 500
430,317 614,850 793,076 647,740 664,380
Capital Outlay
2520 Equipment & Furniture 70,686 100,950 146,384 146,400 83,950
70,686 100,950 146,384 146,400 83,950
TOTALS $7,227,871 $8,165,200 $8,430,465 $8,002,540 $8,875,130
-96-
DEPARTMENT/DIVISION/BUREAU: Department of Safety
Division of Police
BUDGET SUMMARY:
• Account 2110 and 2120 provide funding for staff. Th.e 2004 budget reflects two additional officers to
provide police services to unincorporated areas of Washington Township through a contract.
• Account 2140 provides funding for uniform allowances and dry cleaning as provided for in the
negotiated FOP contract.
• Account 2211 includes funds for ayear-end staff retreat. This retreat is aone-day, locally held retreat
with the obj ective of closing out the current year and :preparing for the upcoming one. Additionally, it
provides funding for group meetings sponsored by the City (i.e. CALEA). Funding is included for
food, beverages, and associated supplies.
• Account 2213 provides funding for expenditures related to seminars sponsored by the Division of
Police. The expenditures, is some instances, are offset by fees charged to participants. Funds for the
Division Bike Rodeo are also included in this account.
• Account 2330 provides funding to lease copiers, fax machines and other office equipment for the
Police Division.
• Account 2349 provides funding for polygraphs, laboratory testing, and law enforcement support from
other local, state and federal agencies.
• Account 2351 provides funding for maintenance agreements for all departmental equipment including
but not limited to the Division's radio system radios and consoles in the Communication Center. The
increased funding reflects additional users and numbers of communications equipment covered under
maintenance agreements.
• Account 2391 includes continuation of a program through the Ohio Office of Criminal Justice
Services (OCJS) through which police officers from various local jurisdictions are able to share
information through a computer network. This pro„ram is fully funded through a grant from the
OCJS.
• Account 2420 includes funding for equipment, batteries, film, ammunition, Operation Kidprint
supplies, recruitment supplies, jail supplies, range supplies, canine food and supplies, supplies for
police officer memorial service, and an annual division open house.
• Account 2851 includes funding for all DARE related supplies and activities.
• Account 2520 includes funding for equipment and office furniture, including five new walkie-talkies,
four in-car video cameras, mobile finger print and bar code scanners, and various firearms.
Police -97- 12/15/03
F..
Rfi-
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max.,
~G
13
DEPARTMENT/DIVISIONBUREAU: Department of Service
Division of Recreation Services
Dublin Municipal Pool and Woerner-Temple Park Pool
STATEMENT OF FUNCTIONS:
The Dublin Municipal Pool and the Woerner-Temple Park Pool are seasonal operations which provide the
community diverse aquatic related recreation opportunities. Pool facilities include a main pool, tot pool,
waterslide, concession stand, and a new water play/spray area.
OBJECTIVES AND ACTIVITIES:
• To operate a swimming facility which meets or exceeds all state health and safety requirements.
• To offer open swim times for general public use.
• To offer a comprehensive aquatics program including swim lessons for all ages, a traveling swim team
program for school age youth, and water exercise classes.
• To provide continuing education and training for all pool staff.
• To increase open recreation opportunities at the facility.
PERSONNEL DATA 2003 2004
. POSITION TITLE CURRENT NIJMBER ADOPTED
SEASONAL STAFF:
Pool Manager 2.58 SFTE 5.00 SFTE
Concession Manager .76 SFTE 1.34 SFTE
Assistant Concession Manager 1.55 SFTE 3.26 SFTE
Pool Lifeguard 19.05 SFTE 39.42 SFTE
Desk Staff/Concession Staff 9.85 SF1~E 20.36 SFTE
Pool Attendants
Swim Team Coaches 4.31 SFTE 8.92 SFTE
Swim Instructors .00 SFTE .70 SFTE
TOTALS 38.10 SFTE 79.00 SFTE
NOTES AND ADJUSTMENTS:
The Aquatics Programs Supervisor and two Assistant Aquatics Supervisors reflected in the Community
Recreation Center budget have time allocated to the outdoor pool. 15% of the Aquatics Program Supervisor,
5% of one Assistant Aquatics Supervisor, and 25% of a second Assistant Aquatics Supervisor's time is
allocated to this budget. In addition, 10% of the Recreation Center Administrator's and 5% of the Director's
time is also allocated to the outdoor pool budget.
Pool -98- 12/ 15/03
2004 Budget -City of Dublin, Ohio
Pool
Service
Recreation 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
215-0640
Personal Services E
2110 Salaries/Wages 24,184 28,300 28,300 27,500 58,600
2111 Overtime Wages 1,653 2,000 2,000 200 4,000
2112 Other Wages 183,409 217,000 217,000 170,000 448,350
2120 Employee Benefits 33,883 43,000 43,000 43,000 84,300
2140 Uniforms & Clothing 6,904 11,350 11,350 9,000 17,100
250,033 301,650 301,650 249,700 612,350
Other Expenses
2201 Conferences/Mileage 370 1,000 1,508 500 1,000
2310 Utilities 30,408 55,000 70,034 30,000 115,000
2320 Communications 262 1,300 1,300 500 2,150
2349 Other Professional Serv 357 4,900 4,900 4,300 4,950
2390 Misc Contractual Services 950 300 300 300 600
2391 Memberships/Subscriptions 0 800 800 700 1,250
2410 Office Supplies 776 2,250 2,250 700 3,500
2420 Operating Supplies 882 3,000 3,000 0 5,500
2423 Concessions 28,017 40,000 40,110 28,000 80,000
2424 Pool Supplies/Chemicals 19,742 27,300 33,058 27,300 64,500 k-
2426 Program Supplies 0 3,500 3,500 2,500 4,000
2430 Repair & Maintenance 47,079 50,800 64,221 22,300 57,600
2910 Refunds 315 2,000 2,000 0 4,000
129,158 192,150 226,981 117,100 344,050 ,
Capital Outlay
2520 Equipment & Furniture 32,654 26,100 27,700 27,700 39,600
32,654 26,100 27,700 27,700 39,600
TOTALS $411,845 $519,900 $556,331 $394,500 $996,000
-99-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Recreation Services
Dublin Municipal Pool and Woerner-Temple Park Pool
BUDGET SUMMARY:
• Account. 2110 and 2120 reflect the allocation noted under Notes and Adjustments. Both outdoor pool
operations are included within these and all accounts within this budget.
• Account 2112 provides funding for the seasonal staff salaries.
• Account 2310 provides funding for electric, natural ,gas, and water and sewer services.
• Account 2320 provides funding for the monthly charges associated with the pay phone located at the
pool, a Nextel phone, and local and long-distance telephone charges.
• Account 2410 omits funding associated with the purchase of resident cards, now included within the
DCRC budget.
• Account 2426 provides funds for swim team supplies such as trophies and other program supplies
associated with outdoor swim lessons and other swim.programs.
• Account 2520 includes funding for swim team equipment at the new outdoor pool.
Pool -100- 12/15/03
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14
DEPARTMENT/DIVISIONBUREAU: Permissive Tax Fund
STATEMENT OF FUNCTIONS:
Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are
approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects must be for
roadway construction or improvements. Funds are also received from legislation approved by Franklin and
Delaware Counties to increase license registration fees in two $5.00 increments. The City receives 50% of the
"first $5.00 increment". The revenue received can only be spent on roads and bridges.
NOTES AND ADJUSTMENTS:
PermTax -101- 12/15/03
2004 Budget-City of Dublin, Ohio
Permissive Tax 2003
Capitallmprovements 2002 2003 Revised 2003 2004
Actual Budget Budget Estimate Budget
216-03-12-780
CAPITAL OUTLAY
2550 Street Construction $0 $0 $0 $0 $0
~;e;
-102-
.
DEPARTMENT/DIVISIONBUREAU: Permissive Tax Fund
BUDGET SUMMARY:
• No expenditures are currently anticipated in this fund for 2004.
PermTax -103- 12/15/03
,
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15
DEPARTMENT/DIVISION/BUREAU: Division of Community Relations
STATEMENT OF FUNCTIONS:
75% of the hoteUmotel tax revenues are credited to HoteUMotel Tax Fund in accordance with City Ordinance No. 133-
87. The remaining 25% is distributed to the Dublin Convention and'Visitors Bureau (DCVB). From the HoteUMotel Tax
Fund, the City allocates 25% of the total revenue to the Dublin Arts Council (DAC), up to a maximum as specified in a
lease agreement executed for the DAC's use of a City owned facility. Funds maybe distributed to other organizations
through .City Council review of submitted hoteUmotel tax grant applications. City sponsored projects/events are
approved through the normal budget process. For 2004, these include special projects related to St. Patrick's Day, Fourth
of July, Irish Festival, Spooktacular, and Holly Days in Dublin.
The Division of Community Relations plans and coordinates special events designed to promote the City of Dublin,
enhance the City's appeal to the general public, and stimulate visitors' interest and resident participation.
OBJECTIVES AND ACTIVITIES:
• To administer City-sponsored events held within the City.
• To establish, develop, and cultivate effective relations among the City, various community organizations, and
sponsors involved in the special events planning and coordination process.
To secure financial sponsorships for City of Dublin's events by creating mutually beneficial partnerships with
local, regional and national corporations.
• To secure in-kind donations of goods and services to reduce expenses and to enhance the experience of the
event guests and volunteers.
• To secure major media sponsors to result in a professional level campaign reaching targeted audiences with
maximum results.
• To promote events through the placement ofcost-effective advertising and promotions.
• To develop relationships with community groups as event partners to allow for fundraising and support of
community initiatives.
• To coordinate the planning, staffing and allocation of resources of various divisions to support City-sponsored
events.
• To develop layout, maps, and logistics of City-sponsored events.
• To work with various divisions within the City to ensure the safety and comfort of visitors to events.
• To coordinate and implement City parades.
• To negotiate contracts with entertainers and agents in conjunction with risk management and legal.
• To develop and coordinate a wide range of children's and youth entertainment and activities.
• To coordinate and implement special event support services including transportation, accommodations,
receptions, and hospitality.
• To develop mission and event policies, budgets, and theme development.
• To write, design, and publish collateral and marketing materials in support of the events.
• To develop local, regional, and national media, advertising and promotion campaigns to increase attendance and
to support the DCVB's mission of heads in beds.
• To develop relationships with community groups to serve as event partners to allow for fundraising and support
of community initiatives.
• To serve on the Board of Trustees of the Dublin Convention and Visitors Bureau as an ex-officio member.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Community Relations Specialist 3 3
TOTAL 3 3
NOTES AND ADJUSTMENTS: •
As noted in the General Fund, the Director of Community Relations, the Administrative Secretary, Accounting/Permit
Technician, and the Clerical Specialist II position are allocated 50`% to this budget.
Numerous temporary employees are used throughout the year to staff City sponsored special events.
SpEvents -104- 12/15/03
2004 Budget -City of Dublin, Ohio
Hotel/Motel Tax
Administration
Community Relations 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
217-0113
Personal Services
2110 Salaries/Wages 214,972 235,900 235,900 223,000 253,550
2111 Overtime Wages 6,275 4,500 4,500 8,400 5,850
2112 Other Wages 35,976 35,100 35,100 35,100 28,200 ,
2120 Employee Benefits 79,614 96,450 96,450 81,900 92,500
2140 Uniforms & Clothing 1,728 1,000 1,000 1,000 1,000
338,565 372,950 372,950 349,400 381,100
Other Expenses
2201 Conferences/Mileage 10,047 7,600 7,600 7,600 7,600
2211 Meeting Expenses 2,157 2,750 2,750 1,800 3,150
2320 Communications 13,029 12,000 12,395 23,000 14,200
2349 Other Professional Serv 922,096 1,011,600 1,033,982 975,000 1,093,000
2370 Advertising 68,191 69,000 74,890 74,900 68,250
2380 Printing & Reproductions 36,215 50,450 58,450 45,000 44,500
2390 Misc Contractual Services 9,119 300 3,348 3,350 300 ,.,b
2391 Memberships/Subscriptions 2,317 2,400 2,774 2,800 2,900
2410 Office Supplies 4,749 12,000 14,226 7,000 6,500
2420 Operating Supplies 149,209 207,250 210,625 160,000 185,900
2440 Small Tools & Minor Equip 5,839 12,000 12,000 10,000 2,000
2812 Special Projects/Programs 0 25,000 25,000 25,000 5,500
2813 Promotional Programs 3,857 5,500 5,500 5,075 4,750
2814 Grant/City Sponsored Proj 199 0 0 0 0
2815 Volunteer Program 21,304 32,300 32,399 25,000 31,300
2910 Refunds 750 0 0 0 0
1,249,078 1,450,150 1,495,939 1,365,525 1,469,850
TOTALS $1,587,643 $1,823,100 $1,868,889 $1,714,925 $1,850,950
-105-
2004 Budget -City of Dublin, Ohio
Hotel/Motel Tax
Finance
Taxation 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
217-0211
Other Expenses
2821 Grants/Community Org. 130,678 75,000 164,703 164,700 58,400
2822 Grants/DAC 454,192 463,300 463,300 463,300 472,550
2823 Grants/DCVB 80,000 80,000 80,000 80,000 80,000
2790 Transfers 175,990 172,770 172,770 172,800 174,550
840,860 791,070 880,773 880,800 785,500
TOTALS $840,860 $791,070 $880,773 $880,800 $785,500
-106-
DEPARTMENT/DIVISION/BUREAU: Division of Community Relations
BUDGET SUMMARY:
217-O1-13-740
• Account 2211 provides funding for internal working luncheons, committee luncheons/dinners and external
business luncheon meetings, Independence Day entertainer dinner and Dublin Irish Festival (DIF) meetings.
• Account 2112 includes one intern, temporary employees to work at City-sponsored events - St. Patrick's
Day, Independence Day, Spooktacular and Holly Days -and event assistants to work the week of and ~
during the DIF.
• Account 2320 includes funding for Irish Festival bulk mailings, courier services and Irish Festival on-site
phone service and 70 percent of the cost for the Nextel floater fleet used for special events.
• Account 2349 includes professional services for City sponsored events including photography and graphic
design for consistent branding; entertainment and activities including fireworks, exhibitors, musicians and
dancers. Operational services include sound and electrical professionals; rentals including tents, generators,
ice trucks, automated teller machines, light towers, port-a johns, stage and lights, tables and chairs, shuttle
service, radios, tent permits and golf carts. Enhanced elements of the DIF include Dublin Community
Recreation Center theater programming and a dog agility course; enhanced element of Holly Days includes
a theater performance as well. A significant amount of these expenditures is offset by revenue.
• Account 2370 includes funds for advertising special events in print and electronic media to attract visitors
and overnight guests.
• Account 2380 includes funds for fliers, brochures, invitations, postcards, tickets, coupons, and maps for
city-sponsored events.
• Account 2420 includes funding for float supplies, awards, decorations, prizes, crafts, table coverings, t-
shirts for sponsors and 5-K runners, and alcohol and soda for the Dublin Irish Festival. New DIF elements
include supplies for three new entryways and a `heroes' tug-o-war competition. Beverage expenses will be mow..
offset by revenue.
• Account 2440 provides for the purchase of additional tents and benches to be used at events.
• Account 2812 provides funding for DIF committee member ceremonial activities and Historic Dublin ,
Crawl.
• Account 2815 includes funding for volunteer programs, primarily the D1F. Budgeted items include t-shirts
and other volunteer identification pieces, printing, shuttles, and hospitality.
217-02-11-740 ,
• Account 2821 is an allocation for grants to community organizations in accordance with the Hotel/Motel
Grant Application Guidelines.
• Account 2822 provides funding for distribution with the Dublin Arts Council in accordance with the lease
agreement executed for 7125 Riverside Drive.
• Account 2823 provides funding for the grant awarded to the Dublin Convention and Visitors Bureau as
authorized by Ordinance No. 109-00.
• Account 2790 transfers funding for debt service associated with the acquisition and renovation of 7125
Riverside Drive.
~ry
SpEvents -107- 12/15/03
16
DEPARTMENT/DIVISIONBUREAU: Department of Safety
Division of Police
Ordinance 96-90 authorized the establishment of the Enforcement and Education Fund. Revenues in this fund
are derived from fines received in accordance with Section 4511.99 of the Ohio Revised Code. This fund is to
be used by the Division of Police to pay those costs it incurs in enforcing Section 4511.19 of the Ohio Revised
Code, in educating the public of laws governing the operation of a motor vehicle while under the influence of
alcohol, the dangers of operating a motor vehicle while under the influence of alcohol and other information
relating to the operating of a motor vehicle and the consumption of alcoholic beverages.
NOTES AND ADJUSTMENTS:
Ed/Enf -108- 12/15/03
2004 Budget-City of Dublin, Ohio
Education and Enforcement
Safety 2003 u"
Administration 2002 2003 Revised 2003 2004
Actual Budget Budget Estimate Budget
218-0810
OTHER EXPENSES
2201 Conferences/Mileage $0 $0 $0 $0 $0
2391 Membership & Subscriptions 0 0~ 0 0 0
2410 Office Supplies 0 0 0 0 0
2420 Operating Supplies 0 0 0 0 0
2910 Refunds 0 0 0 0 0
0 0 0 0 0
CAPITAL OUTLAY
2520 Equipment and Office Furniture 0 0 0 0 0
TOTALS $0 $0 $0 $0 $0
-109-
.
17
DEPARTMENT/DIVISIONBUREAU: Department of Safety
Division of Police
STATEMENT OF FUNCTIONS:
Ordinance 94-90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the fund are
derived from contraband property seizures in accordance with Section 2933.43 of the Ohio Revised Code. This
fund is to be used to pay the costs of prolonged or complex investigations or prosecutions, to provide
reasonable technical training or expertise, to provide matching funds to obtain federal grants to aid law
enforcement, or for other law enforcement purposes that City Council determines to be appropriate.
NOTES AND ADJUSTMENTS:
LawEnf -110- 12/15/03
2004 Budget -City of Dublin, Ohio
Law Enforcement
Safety
Administration 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
219-0810
Other Expenses
2330 Rents/Leases 4,696 10,000 13,032 10,000 5,000
2420 Operating Supplies 0 20,000 20,000 5,000 20,000
4,696 30,000 33,032 15,000 25,000
Capital Outlay
2520 Equipment & Furniture a 10,000 12,272 12,300 10,000
0 10,000 12,272 12,300 10,000
TOTALS $4,696 $40,000 $45,304 $27,300 $35,000
a~:
-111-
DEPARTMENT/DIVISION/BUREAU: Department of ~~afety
Division of Police
BUDGET SUMMARY:
• Account 2330 provides for the lease and rental of undercover vehicles used in drug investigations,
surveillance and other covert operations.
• Account 2420 provides for the increased number of drug investigations to purchase contraband and
pay informants.
• Account 2520 provides for the purchase of additional equipment to aid in investigative efforts.
LawEnf -112- 12/15/03
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.
18
DEPARTMENT/DIVISIONBUREAU: Department of Administrative Services
Division of Court Services
STATEMENT OF FUNCTIONS:
Ordinance 41-93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in this fund are
derived from fees received in accordance with Substitute Senate Bill 246. This fund is to be used by the
Division of Court Services to pay those costs it incurs for any operational costs and/or any subsequent updates
for the court computer. The City currently assesses a fee of five dollars ($5.00) per case; however, Substitute
Senate Bill 246 allowed the fee to be set as high as ten dollars ($10.00).
Computer -113- 12/15/03
2004 Budget -City of Dublin, Ohio
Mayor's Court Computer
Administration
Court Services 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
221-0114
Other Expenses
2201 Conference/Mileage 0 500 2,000 2,000 500
2351 Maint. of Equipment 3,219 8,000 8,000 3,500 8,000
2410 Office Supplies 157 500 500 175 500
2420 Operating Supplies 0 0 0 0 0
3,376 9,000 10,500 5,675 9,000
Capital Outlay
2520 Equipment & Furniture 8,181 22,000 20,500 20,500 7,000
8,181 22,000 20,500 20,500 7,000 *-r
TOTALS $11,557 $31,000 $31,000 $26,175 $16,000
-114-
DEPARTMENT/DIVISION/BUREAU: Department Administrative Services
Division of Court Services
BUDGET SUMMARY:
• Account 2201 includes funding for computer related training for the Division of Court Services as
well as for "Cognos" report writing consultation as needed.
• Account 2351 includes funding for computer hardware maintenance fees and other computer related
equipment as the need arises.
• Account 2520 includes funding for an expanded workspace for the LEADS computer which must be
secured when the office is closed.
Computer -115- 12/15/03
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19
DEPARTMENT/DIVISIONBUREAU: General Obligation Debt Service
STATEMENT OF FUNCTIONS:
These funds reflect the cost of paying the principal and interest on various outstanding bond and note issues.
Sources of funding include property taxes and transfers from the General Fund, Capital Improvements Tax
Fund and various Tax Increment Financing Funds.
NOTES AND ADJUSTMENTS:
Budget requests for debt service payments reflect debt service obligation for both long-term and short-term
debt issued by the City. The debt service payments for Water Fund and Sewer Fund obligation are no longer
reflected in the General Obligation Debt Service Fund. They are budgeted as debt service payments directly in
the Water and Sewer Funds instead of transferring the money to the General Obligation Debt Service Fund
and reflecting the debt payments in that Fund. The 2004 Operating Budget includes principal and interest
payments for debt associated with the new outdoor pool. Actual payments may vary based on interest rates
when necessary funds are borrowed.
-116- 12/15/03
Debt
2004 Budget -City of Dublin, Ohio
General Debt Service
Finance 2003
Accounting & Auditing 2002 2003 Revised 2003 2004
Actual Budget Budget Estimate Bud et
GENERAL OBLIGATION DEBT SERVICE
310-0210
DEBT SERVICE
2301 County Auditors' Deductions $292 $300 $300 $345 $350
2601 Debt Issuance Costs $20,592 $19,800 $19,800 $19,800 $18,938
2610 Principal-Water 301,921 301,950 301,950 301,923 228,878
2611 Principal-Parks Programs 245,118 250,150 250,150 250,118 405,734
2612 Principal-Transportation 2,194,332 2,148,950 2,148,950 2,268,912 2,321,102
2613 Principal-Lands and Buildings 1,500,939 1,542,000 1,542,000 1,542,000 1,367,193
2614 Principal-Sewer 118,601 123,600 123,600 123,602 164,437 •
2620 Interest-Water 101,641 86,900 86,900 86,892 71,913
2621 Interest-Parks Programs 213,557 203,700 203,700 203,660 313,390
2622 Interest-Transportation 2,101,783 1,931,800 1,931,800 2,012,545 1,919,215
2623 Interest-Lands and Buildings 854,892 781,700 781,700 781,677 720,745
2624 Interest-Sewer 48,297 43,550 43,550 43,518 39,307
2791 Advances 4,385 0 0 2,875 1,420
TOTALS $7,706,350 $7,434,400 $7,434,400 $7,637,867 $7,572,622
SPECIAL ASSESSMENT DEBT SERVICE ~
320-0210 '
DEBT SERVICE
2301 County Auditors' Deductions $0 $0 $0 $4 $0
2610 Principal-Water and Sewer 5,000 5,000 5,000 5,000 5,000
2620 Interest-Water and Sewer 2,213 1, 900 1,900 1,845 1,500
TOTALS $7,213 $6,900 $6,900 $6,849 $6,500
SPECIAL ASSESSMENT DEBT SERVICE •
321-0210
DEBT SERVICE
2301 County Auditors' Deductions $42 $0 $0 $21 $0
2612 Principal-Transportation 60,000 60,000 60,000 60,000 65,000
2622 Interest-Transportation 61,723 59,000 59,000 58,450 55,200
TOTALS $121,765 $119,000 $119,000 $118,471 $120,200
SPECIAL ASSESSMENT DEBT SERVICE
322-02-10-790
DEBT SERVICE
2612 Principal-Transportation $60,000 $65,000 $65,000 $65,000
-ti;
2622 Interest-Transportation 74,047 68,000 68,000 67,151 $65,7022
TOTALS $134,047 $133,000 $133,000 $132,151 $130,722
-117-
20
DEPARTMENT/DIVISION/BUREAU: General Capital Improvements
STATEMENT OF FUNCTIONS:
This fund was created by City Council and has as its express purposes: the purchase of equipment, apparatus,
property, construction of buildings, structures, roads and other public improvements as needed. City income
tax collections are directly credited to this fund each year in accordance with Ordinance No. 17-87. Additional
revenue is provided by transfers from the General Fund and interest income.
NOTES AND ADJUSTMENTS:
In accordance with State requirements, separate funds will be established when notes/bonds are issued for
specific projects and the associated expenditures will also be assigned to that fund.
Funding is based on the 2004-2008 Capital Improvements Progt•am. Several significant projects are funded in
the 2004 budget:
Right-of -Way Ac9uisition for Tuttle Crossing Widening
This appropriation is for acquisition of right-of--way for widening of Tuttle Crossing to a four-lane
boulevard from the City's corporation limit to Wilcox Road.
Historic Dublin Storm Water Improvements
This appropriation covers the construction of Phase II of this project. Improvements will be made on
the west side of High Street.
Muirfield Drive/Brand Road Intersection Improvements
The original construction for this project was programmed in 2005. However, through emergency
legislation, construction has been moved forward to 2004. This project will include the installation of
a modern roundabout. Roundabouts are one of the most effective intersection control treatments
available.
Annual Street Maintenance Pro ram .
This is an annual allocation for repairing the City's roadways.
Tuttle CrossingLBoulevard Widening
This allocation is for Dublin's portion of the non-roadway improvements of this project such as
landscaping and street lighting.
CIP -118- 12/15/03
2004 Budget -City of Dublin, Ohio
Capital Improvements Tax
Development
Economic Development 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
401-0314
Other Expenses
2790 Transfers 4,889,676 7,112,750 7,112,750 6,767,750 5,218,300
2791 Advances 963,000 0 0 3,866,995 725,000
5,852,676 7,112,750 7,112,750 10,634,745 5,943,300
Capital Outlay
2510 Land & Land Improvements 1,250,530 500,000 980,000 478,300 0
2511 Park & Bikeway Imp. 1,742,254 2,000,000 3,444,513 3,357,420 1,438,000
2522 Police Capital Equip. 89,443 232,000 437,897 350,000 95,000
2523 City Maint. Equipment 993,716 2,142,000 4,138,981 3,254,300 2,076,000
2550 Street Maint. Projects 4,690,022 7,173,000 9,267,095 7,522,400 10,840,000
2562 Storm Sewer Imp. 944,343 3,153,000 2,988,201 2,380,200 2,887,000
2571 Computer Hardware/Softwre 1,557,023 870,000 1,218,424 822,700 932,000
2572 Building Repairs & Renova 281,608 253,000 689,549 508,200 515,000
2573 Utility Burial 0 400,000 468,731 65,000 400,000
2579 Other Projects 38,487 0 34 34 190,000 r,
2599 Contingencies 41,607 200,000 211,148 11,500 200,000
11,629,033 16,923,000 23,844,573 18,750,054 19,573,000
TOTALS $17,481,709 $24,035,750 $30,957,323 $29,384,799 $25,516,300.
•
ti<;~:
-119-
2004 Budget-City of Dublin, Ohio
Capital Improvement Tax
Department of Development
401-0314
CAPITAL OUTLAY
2510 Land and Land Improvements
Land Acquisition $0
$0
2511 Park and Bikeway Improvements
Park renovations/improvements 75,000
Trabue Nature Reserve 133,000
Shannon Glen Park 250,000
Dublin CRC-conversion 315,000
Scioto Park renovation 140,000
Killilea Park 195,000
Monterey Park playground 65,000
Wedgewood Hills Park 40,000
N.E. Quad Park development 225,000
1,438,000
2522 Police Capital Equipment
Mobile command trailer 70,000
First responder kits 25,000
95,000
2523 City Maintenance Capital Projects
Fleet management program-replacements 980,000
Fleet management program-additions 217,000
Fleet management program-equipment 224,000 •
Maintenance Center improvements 655,000
2,076,000
2550 Transportation Projects
Annual street maintenance program 1,650,000
Annual ditch enclosure program 85,000
Annual bikeway maintenance 40,000
Bikeway connections/additions 150,000 •
Annual traffic calming program 100,000
Annual sidewalk program 125,000
School crossing lights-Jerome High School 50,000
Signalization-Muirfield Drive/Sells Mill 65,000
Pedestrian Tunnels 65,000
Traffic Signal Pre-emption for Emergency Vehicles 15,000
Southwest area traffic improvements 810,000
Tuttle Crossing Boulevard widening 1,050,000
Avery Road widening-Shier Rings to Tuttle Crossing 750,000
-120-
-
2004 Budget-City of Dublin, Ohio
Capital Improvement Tax
Department of Development
2550 Transportation Projects(continued)
Dublin Road/Brand Road intersection improvements 560,000
Muirfield Drive/Brand Road intersection improvements 1,850,000
Hyland Croy/Brand Rd intersection improvements 350,000
R-O-W for Tuttle Widening 3,000,000
SR 161 Crosswalk 125,000
10,840,000
2562 Stormwater Improvements
Annual Storm Sewer maintenance 195,000
Stormwater improvements 592,000
Historic Dublin stormwater improvements 2,100,000
2,887,000
2570 Other Projects & Equipment
2571 Computer hardware/software 932,000
2572 Building repairs and renovations 515,000
2573 Utility burial ~ 400,000
2579 Other Projects-SR 161/Sawmill Rd gateway 190,000
2,037,000
• ,
2599 Contingencies 200,000
200,000
2710 Transfers/Advances
Debt Service 5,218,300
Advance/Emerald Parkway Sawmill to Bright Rd. 725,000
5,943,300
TOTAL $25,516,300
-121-
. 21
DEPARTMENT/DIVISIONBUREAU: Parkland Acquisition Fund
STATEMENT OF FUNCTIONS:
Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of parkland
dedication. These fees are credited to the parkland Acquisition Fund for the purpose of acquiring
recreational facility sites, open space and/or parkland. As part of the annual operating budget process, the
City also appropriates approximately two percent of the total Capital Improvements Tax Fund budget to be
transfer ed to this fund.
NOTES AND ADJUSTMENTS:
Funding programmed for 2004 is based on the 2004-2008 (:apital Improvements Program. One of City
Council's goals for 2001 was to identify a process to set aside additional funds to preserve undeveloped land.
As a means of accomplishing this goal, the City's "inside millage" from property taxes are credited to the
Parkland Acquisition Fund.
ParkAcq -122- 12/ 15/03
2004 Budget-City of Dublin, Ohio
Parkland Acquisition
Finance 2003
Accounting & Auditing 2002 2003 Revised 2003 2004
Actual Budget Budget Estimate Budget
402-0221(Miscellaneous) `
OTHER EXPENSES
2301 County Auditor Deductions $26,130 $26,000 $26,000 $31,600 $32,000
402-0210
OTHER EXPENSES
2349 Other Professional Services 35,633 25,000 25,000 0 0
2791 Advances 0 0 0 875,000 0 _
35,633 25,000 25,000 875,000 0
CAPITAL OUTLAY
2510 Land and Land Improvements 2,776,346 2,125,000 2,125,000 2,000,000 2,300,000
402-0314
TRANSFERS
2790 Transfers 257,100 257,513 257,513 257,514 257,683
TOTALS $3,095,209 $2,433,513 $2,433,513 $3,164,114 $2,589,683
-123-
22
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
Water Maintenance
STATEMENT OF FUNCTIONS:
This work program is under the joint supervision of the Director of Service, the Director of Streets and
Utilities, the Director of Development and the Director of Engineering. Unde,~this work program falls the
budgeting and fiscal control function, planning and design of all new construction and improvements of the
water distribution system which is tied to the City of Columbus system under a service contract. The
Administration works in cooperation with architects, engineers, consultants, and builders and developers in
planning improvements to the Dublin portion of the system.
The hydrant maintenance program is the direct responsibility of the Director of Streets and Utilities.
OBJECTIVES AND ACTIVITIES:
• Continue the ongoing hydrant maintenance program i.n-house with a significant cost savings.
• Sand blast hydrants for repainting and continue the ongoing maintenance of hydrants.
• Locate all watch valves.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Worker 1 2
Seasonal Maintenance Worker 3 3
TOTAL 4 5
NOTES AND ADJUSTMENTS:
Thirty percent (30%) of the Maintenance Supervisor position reflected in the Sewer Fund is allocated to this
budget. A Crew Leader is also charged to this budget based on actual time worked in this area. An Assistant
City Engineer position reflected in the Division of Engineering's budget is allocated 20% to the Water Fund.
One Maintenance Worker was moved here from the Sewer Fund.
Water -124- 12/15/03
2004 Budget -City of Dublin, Ohio
Water
Service
Utilities 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
610-0632
Personal Services
2110 Salaries/Wages 51,322 59,000 59,000 49,400 99,650
2111 Overtime Wages 1,682 3,000 3,000 1,000 3,000
2112 Other Wages 14,515 35,300 35,300 17,000 40,000
2120 Employee Benefits 24,376 32,450 32,450 27,000 53,200
2140 Uniforms & Clothing 2,497 5,750 7,008 4,000 4,200 `
94,392 135,500 136,758 98,400 200,050
Other Expenses
2201 Conferences/Mileage 80 2,100 2,100 200 1,600
2303 Hydrant Maint. & Repair 50,910 53,800 67,392 50,000 67,400
2310 Utilities 66,759 80,000 90,236 70,000 80,000
2320 Communications 391 600 600 400 100
2349 Other Professional Serv 0 0 0 0 0
2351 Maint. of Equipment 17,244 10,000 21,483 21,000 16,000
2390 Misc Contractual Services 0 0 0 50 600
2420 Operating Supplies 24,367 62,500 66,409 25,000 55,250
2440 Small Tools & Minor Equip 0 6,000 10,500 7,900 6,000
2910 Refunds 7,500 3,000 3,000 9,000 5,000
167,251 218,000 261,720 183,550 231,950
Capital Outlay
2510 Land & Land Improvements 0 0 0 0 0
2520 Equipment & Furniture 0 2,000 2,000 2,000 2,000
2561 Water System Imp. 0 0 0 0 0
0 2,000 2,000 2,000 2,000
TOTALS $261,643 $355,500 $400,478 $283,950 $434,000
-125-
2004 Budget -City of Dublin, Ohio
Water
Finance
Accounting & Auditing 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
610-0210
Debt Service
2610 _ Principal-Water 190,000 195,000 195,000 195,000 205,000
2620 Interest-Water 200,563 189,550 189,550 189,500 178,035
390,563 384,550 384,550 384,500 383,035
TOTALS $390,563 $384,550 $384,550 $384,500 $383,035.
-126-
DEPARTMENT/DIVISION/BUREAU: Department of Service
Division of Streets and Utilities
Water Maintenance
BUDGET SUMMARY:
610-06-32-730 s°
• Account 2110 and 2120 include funding for the positions reflected in the Personnel Data and the
allocations for Streets and Utilities employees identified under Notes and Adjustments.
• Account 2112 includes funding for seasonal Maintenance Workers.
• Account 2303 provides funding for the contract with Washington Townships to service the City's "
hydrants and for emergency repairs.
• Account 2310 provides funding for utility costs related to the operation of the water system.
• Account 2351 includes funding for hydrant replacement parts and rising cost of parts.
• Account 2420 includes funding for repainting, installation of glass beads, and rising material costs.
• Account 2520 includes equipment and technology updates.
610-02-10-790
• Accounts 2610 and 2620 provide funding for debt service obligations for the 1985 Avery Road
Waterline bond issue and the Rings RoadBlazer Parkway Water Tower bond issue.
Water -127- 12/15/03
2004 Budget -City of llublin, Ohio
Water
Development
Engineering 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
610-0312
Personal Services
2110 Salaries/Wages 12,448 13,200 .13,200 12,800 13,650
2120 Employee Benefits 4,537 4,900 4,900 5,600 5,000
16,985 18,100 18,100 18,400 18,650
Other Expenses
2349 Other Professional Serv 26,246 50,000 50,000 43,300 100,000
2351 Maint. of Equipment 0 500 500 0 500
26,246 50,500 50,500 43,300 100,500
Capital Outlay
2561 Water System Imp. 477,856 528,000 528,000 195,000 1,835,000
477,856 528,000 528,000 195,000 1,835,000
TOTALS $521,087 $596,600 $596,600 $256,700 $1,954,150
-128-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Engineering
Water Maintenance
Budget Summary:
• Accounts 2110 and 2120 provide funding for the allocation for the Assistant City Engineer position.
• Account 2349 provides funding to maintain the computer modeling program developed during the
Community Plan process. This program is used to track water pressure and identify system needs. Also
included is funding for design of the second Post Road water tank.
• Account 2561 provides funding as identified in the 2004-2008 CIP to include water line over-sizing, a
land acquisition for the second Post Road water tank, construction of a .5 million gallon tank in the
northwest area of the City, and improvements in the northwest area of the City to address existing
deficiencies.
3
e
Water -129- 12/15/03
23
DEPARTMENT/DIVISION/BUREAU: Departments of Development and Service
Divisions of Engineering and Streets and Utilities
Sewer Maintenance
STATEMENT OF FUNCTIONS:
This work program is under the joint supervision of the Director of Service, the Director of Streets and
Utilities, the Director of Development and the Director of Engineering. This work program includes the
budgeting and fiscal control function, planning and design of all new construction, improvements and removal
of infiltration and inflow sources. The Division of Streets and Utilities is responsible for the execution of
maintenance on the entire sanitary sewer system. The Division also conducts inspection of lines and collects
data on the system for use by the Division of Engineering. The Division of Engineering analyzes system data
to estimate amounts of extraneous flow to be elirrnnated, reconunends the repair and work program and new
construction to be performed. The City staff works in cooperation with homeowners, engineers, consultants,
builders, and developers, OEPA, and with the City of Columbus which provides wastewater treatment and a
service contract.
OBJECTIVES AND ACTIVITIES:
• To minimize infiltration and inflow in both the public and private portions of the sanitary sewer
system.
• To assess condition of subsurface infrastructure underlying streets which are programmed for
resurfacing in order that repairs be made as part of the; street resurfacing program.
• To provide a safe work environment for all employee:; and ensure the safety of the public.
• To update the computer modeling program for the sewerage system.
PERSONNEL DATA 2003 2004
POSITION TITLE CURRENT NUMBER ADOPTED
Engineering Project Inspector 1 1
Maintenance Supervisor 1 1
Maintenance Crew Leader 1 1
Maintenance Worker 7 6
TOTAL 10 9
NOTES AND ADJUSTMENTS:
The Maintenance Supervisor position is allocated 50% to this budget, 30% to the Water Fund and 20% to the
Street fund. An Assistant City Engineer position reflected in the Division of Engineering's budget is allocated
50% to the Sewer Fund. One Maintenance Worker was moved from here to the Water Fund.
Sewer -130- 12/15/03
_ 2004 Budget -City of Dublin, Ohio
Sewer
Service
Utilities 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
620-0632
Personal Services
2110 Salaries/Wages 221,344 327,100 327,100 264,450 313,000
2111 Overtime Wages 28,471 30,000 30,000 6,000 30,000
2112 Other Wages 31 5,000 5,000 0 5,000
2120 Employee Benefits 116,166 173,700 173,700 158,550 157,450
2140 Uniforms & Clothing 4,273 5,900 8,170 8,000 6,600 `
370,285 541,700 543,970 437,000 512,050 ,
Other Expenses ra ,
2201 Conferences/Mileage 3,781 11,000 11,737 3,000 9,750
2310 Utilities 518 600 600 600 750
2320 Communications 833 1,350 1,350 800 100
2330 Rents/Leases 0 0 0 0 0 ,
2349 Other Professional Serv 19,654 150,000 151,265 32,000 75,000
2351 Maint. of Equipment 0 7,200 7,200 4,000 7,200
2390 Misc Contractual Services 38,249 30,000 32,093 50,000 30,000
2410 Office Supplies 5,178 4,000 6,500 5,000 4,000
2420 Operating Supplies 3,759 14,100 15,839 15,000 11,350
2430 Repair & Maintenance 1,233 200,000 191,831 20,000 100,000 ~ll
2440 Small Tools & Minor Equip 4,095 9,100 9,100 5,000 7,500
2860 Fines/Penalties -EPA 0 0 0 0 0
2910 Refunds 8,000 7,000 7,000 9,600 7,000
85,300 434,350 434,515 145,000 252,650
Capital Outlay
2520 Equipment & Furniture 140,849 12,500 25,500 15,000 6,000
2563 Sanitary Sewer Imp. 0 0 75,900 75,900 0
140,849 12,500 101,400 90,900 6,000
TOTALS $596,434 $988,550 $1,079,885 $672,900 $770,700 s,.
-131-
2004 Budget -City of Dublin, Ohio
Sewer
Finance
Accounting & Auditing 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
620-0210
Debt Service
2614. Principal-Sewer 742,255 774,400 774,400 742,300 807,900
2624 Interest-Sewer 735,080 703,000 703,000 735,100 669,500
1,477,335 1,477,400 1,477,400 1,477,400 1,477,400
TOTALS $1,477,335 $1,477,400 $1,477,400 $1,477,400 $1,477,400
-132-
DEPARTMENT/DIVISIONBUREAU: Department of Service 'K
Division of Streets and Utilities
Sewer Maintenance
BUDGET SUMMARY:
620-0622-740
• Account 2110 and 2120 include funding for the positions reflected in the Personnel Data and the allocations
for Streets & Utilities employees identified under Notes and Adjustments.
• Account 2201 includes funding for the training of personnel in accordance with OSHA requirements.
• Account 2349 includes funding for services related to televising and cleaning the sewer system.
• Account 2430 is an allocation for repair to sewer lines and maintenance of equipment.
• Account 2520 provides funding for a gas detector replacement and other field equipment.
620-0210-790
• Accounts 2614 and 2624 provide funding for debt service obligations related to the Upper Scioto West
Branch Interceptor. '
Sewer -133- 12/15/03
2004 Budget -City of Dublin, Ohio
Sewer
Development
Engineering 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
620-0312
Personal Services
2110 Salaries/V1/ages 78,468 83,400 83,400 81,400 86,150
2111 Overtime Wages 51 0 0 1,000 0
2120 Employee Benefits 30,541 33,700 33,700 33,850 34,200
2140 Uniforms & Clothing 0 500 500 0 500
109,060 117, 600 117,600 116,250 120,850
Other Expenses
2201 Conferences/Mileage 2,309 2,000 2,000 2,000 2,000
2330 Rents/Leases 2,000 0 0 0 0
2349 Other Professional Serv 28,984 75,000 77,449 75,000 100,000
2390 Misc Contractual Services 0 5,000 5,000 0 5,000
2410 Office Supplies 0 500 500 150 500
2420 Operating Supplies 0 30,000 38,303 20,000 10,000
33,293 112,500 123,252 97,150 117,500
Capital Outlay ~ .
2563 Sanitary Sewer Imp. 380,706 335,000 510,000 331,000 150,000
380,706 335„000 510,000 331,000 150,000
TOTALS $523,059 $565,100 $750,852 $544,400 $388,350
-134-
DEPARTMENT/DIVISION/BUREAU: Department of Development
Division of Engineering
Sewer Maintenance
Budget Summary:
• Accounts 2110 and 2120 provide funding for the allocation for the Assistant City Engineer position
and for the engineering project inspector.
• Account 2349 provides funding to maintain the computer modeling program developed during the
Community Plan process. This program will be used to identify system improvements needed. In
2004, modeling of the Cosgray and Cramer sanitary sewer sheds is planned.
• Account 2420 provides funding for chemicals used to mitigate odor.
• Account 2563 provides funding as identified in 2004-2008 CIP to include sanitary sewer line
oversizing, and repairs to the Dublin Road sewer line.
w$
w
Sewer -135- 12/15/03
24
DEPARTMENT/DIVISIONBUREAU: Division of Community Relations
STATMENT OF FUNCTIONS:
Ordinance 11-93 authorized the establishment of the Merchandising Fund as part of the comprehensive
economic development program. Dublin merchandise is available for resale. 'The revenue from the sale of the
merchandise is used to purchase merchandise, as the intent of the merchandising campaign is to be self-
supporting.
Merch -136- 12/15/03
_ 2004 Budget -City of Dublin, Ohio
Merchandising
Administration
.Community Relations 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
630-0113
Other Expenses
2390 Misc Contractual Services 97 0 0 150 0
2420 Operating Supplies 7,643 10,000 12,500 7,700 10,000
2910 Refunds 25 0 0 0 0
7,765 10,000 12,500 7,850 10,000
TOTALS $7,765 $10,000 $12,500 $7,850 $10,000
-137-
DEPARTMENT/DIVISIONBUREAU: Division of Community Relations
BUDGET SUMMARY:
• Account 2390 is an allocation for estimated sales tax :payments to the State of Ohio.
• Account 2420 provides funding to buy merchandise for resale.
Merch -13 8- 12/ 15/03
This Page Left Blank Intentionally.
k
25
DEPARTMENT/DIVISIONBUREAU: Internal Service
- Employee Benefits Self-Insurance
STATEMENT OF FUNCTIONS:
The Employee Benefits Self-Insurance Fund has been established to account for monies received from other
funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self-Insurance
Fund makes payments for services provided to employees (claims), the third party administrator(s) and for
stop-loss coverage. The budgeted amounts are based on the maximum dollar value of claims that would be
paid under the plan, third party administrator fees, and the premium for stop-loss insurance. "Premiums" are
charged to benefit accounts based on the estimated cost of coverage as determined by the third party
administrator. The Employee Benefits Self-Insurance Fund also contains funds for the Employee Health
Education & Wellness Program.
NOTES AND ADJUSTMENTS:
The monthly funding level (premiums) for 2004 is $1,161 ($13,935/year) for family coverage and $453
($5,439/year) for single coverage. Due to favorable claims experience in 2003, these premiums will not
increase in 2004.
IntServ -139- 12/15/03
2004 Budget -City of Dublin, Ohio
Emp. Benefits Self Ins.
Administration
Human Resources 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
701-0111
Other Expenses
2309 Third Party Admin. 132,486 142,000 142,000 135,000 142,000
2361 Medical Claims 3,224,317 3,850,000 3,850,000 3,100,000 3,565,000
2364 Stop Loss Coverage ~ 224,102 233,000 233,000 205,000 233,000
2390 Misc Contractual Services 12,006 21,250 32,398 85,000 48,000
3,592,911 4,246,250 4,257,398 3,525,000 3,988,000
TOTALS $3,592,911 $4,246,250 $4,257,398 $3,525,000 $3,988,000
.W
-140-
DEPARTMENT/DIVISIONBUREAU: Internal Service
Workers' Compensation Fund
STATEMENT OF FUNCTIONS:
"The Workers' Compensation Fund has been established to cover the costs associated with the Cit}~s Workers'
Compensation coverage under a group rated plan. Funds are transferred from the General Fund to cover
premiums, claims, and third party administration fees associated with the City's Workers' Compensation
coverage.
NOTES AND ADJUSTMENTS:
The City changed from a retrospective rating plan to a group plan in 1994. This change has resulted in
significant savings with far less risk than in a retrospective plan.. Under the retrospective rating plan, the City
incurred a risk for a period of ten years for each claim. This budget reflects estimated claims that may be
incurred as a result of participation in the retrospective rating program for the period 1989-1994 and the
estimated premiums for the group rating plan that will be paid in 2004. Only two claims remain in the
retrospective plan experience period:
Adjusted premiums are based on 2003 estimated payroll of $21.4 million.
Premiums will decrease slightly from 2003 to 2004. This decrease reflects the City's eligibility for a newly
created group discount based on an extremely low claims experience rating. This group's higher
administrative fees are based on a percentage of the group's savings, but still result in a slight overall savings
for the City compared to similar public entities.
IntServ -141- 12/15/03
2004 Budget -City of Dublin, Ohio
Workers' Comp. Self Ins.
Administration
Human Resources 2002 2003 2003 2003 2004
Actual Budget Revised Estimate Budget
Budget
703-0111
Other Expenses
2309 Third Party Admin. 13,912 18,725 18,725 16,000 16,300
2363 Claims 0 10,000 10,000 0 3,000
2364 Stop Loss Coverage 93,267 222,700 222,700 200,200 187,100
2390 Misc Contractual Services 0 4,000 4,000 0 7,200
2391 Memberships/Subscriptions 0 0 0 800 0
107,179 255,425 255,425 217,000 213,600 „
TOTALS $107,179 $255,425 $255,425 $217,000 $213,600
-142-
DEPARTMENT/DIVISIONBUREAU: Internal Service
Workers' Compensation Fund
BUDGET SUMMARY:
• Account 2364 reflects the estimated total premium to be paid to the State of Ohio Bureau of Workers'
Compensation (BWC) in 2004.
IntServ -143- 12/15/03
This Page Left Blank Intentionally.
k
Z6
DEPARTMENT/DIVISION/BUREAU: Trust & Agency Funds
STATEMENT OF FUNCTIONS:
These funds reflect the cost of reimbursing developers for the cost of installing certain public improvements
(water & sewer reimbursement), for refunding permit bonding fees deposited with the City to ensure
completion of a project. A specific agency fund has been established for the collection of taxes on behalf of
the Dublin Convention & Visitor's Bureau, the collection and distribution of a building surcharge mandated by
State law and for the collection and distribution of income tax revenues that are required, by Revenue Sharing
.Agreements, to be shared with the Dublin City School District.
NOTES AND ADJUSTMENTS:
Agency -144- 12/15/03
2004 Budget-City of Dublin, Ohio
2003
Trust & Agency Funds 2002 2003 Revised 2003 2004
Actual Budget Budget Estimate Budget
fNCOME TAX REVENUE SHARING FUND
802-0210
2390 Contractual Obligation-CRAs $807,693 $900,000 $900,000 $843,100 $880,000
TOTALS $807,693 $900,000 $900,000 $843,100 $880,000
AGENCY FUND
805-0210
2304 Sewertap Reimbursements $672,800 $450,000 $450,000 $405,000 $450,000
2307 Project Maintenance Bonds 2,994 6,400 6,400 0 5,000
2910 Refunds 73,131 36,000 36,000 2,700 0
-2914 Refunds-Conditional Occupancy 240,850 275,000 275,000 251,600 275,000
2916 Refunds-BD of Bldg Standards 9,864 15,000 20,146 6,000 12,000
2917 Refunds-CRC Deposits 21,142 15,000 15,000 16,600 15,000
2918 Refunds-R-O-W 0 5,000 5,000 0 0
2919 Refunds- Theatre Admissions 3,827 7,500 7,500 500 5,000
2921 Refunds-Vendor Bonds 2,000 5,000 5,000 1,500 5,000
2923 Refunds-Washington Twp 2,475 3,000 3,000 2,475 3,000
TOTALS $1,029,083 $817,900 $823,046 $686,375 $770,000
DUBLIN CONVENTION AND VISITORS' BUREAU FUND
804-0211
2824 Payment to Dublin Convention ~
& Visitors Bureau $483,316 $467,000 $467,000 $467,000 $460,000
TOTALS $483,316 $467,000 $467,000 $467,000 $460,000
~b
-145-