23-06 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank, lnc. Form No. 30043
23-06
Ordinance No. Passed , 20
AN ORDINANCE AMENDING THE ANNUAL APPROPRIATIONS
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2006
WHEREAS, the Ohio Revised Code requires, when necessary, amendments
to the annual appropriations ordinance be made in order that appropriations
are not over expended; and
WHEREAS, it is necessary to amend the annual appropriations ordinance to
provide funding in certain budget accounts; and
WHEREAS, funding was authorized by motion of City Council on March 6,
2006 for management staff training and leadership development; and
WHEREAS, it has been determined that lobbying services are desirable to
assist in efforts to obtain state and federal financial support for projects related
to the Central Ohio Innovation Center; and
WHEREAS, it is now necessary to reappropriate funding for the Emerald
Fields Restroom Facility project;
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
State, of Ohio, ~ of the elected members concurring that:
Section 1. There be appropriated from the unappropriated balance in the
General Fund the amount of $12,500 to account 101-1110-710-2230 for a
management staff retreat, and $17,500 to account 101-1110-710-2349 for
management staff training and leadership coaching.
Section 2. There be appropriated from the unappropriated balance in the
General Fund the amount of $60,000 to account 101-1119-710-2349 for
expenses associated with lobbying efforts to obtain federal and state financial
support for projects related to the Central Ohio Innovation Center.
Section 3. There be appropriated from the unappropriated balance in the
Capital Improvements Tax Fund the amount of $282,000 to account 401-0314-
780-2511 to provide funding for the Emerald Fields Restroom Facility Project.
Section 4. The public hearing be waived to provide immediate funding
authorization for these projects and programs.
Section 5. This ordinance shall take effect and be in force in accordance with
Section 4.04(a) of the Dublin City Charter.
Passed this ~ day of 2006
Mayor -Presiding Officer
ATTEST:
I hereby certify that copies of this
Clerk of Council Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
Depu ~ Clerk of Council, Dublin, Ohio
City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
f,ITY OF DUBLIN M e m o
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manager ~k~' S•
Date: April 13, 2006
Initiated By: Marsha I. Grigsby, Director of Finance
Michele M. Hoyle, Director of Fiscal Administration
Re: Ordinance No. 23-06, Amending the Annual Appropriations for Fiscal Year Ending
December 31, 2006
SUMMARY:
Ordinance No. 23-06 amends the annual appropriations for the fiscal year ending December
31, 2006 in the General Fund and in the Capital Improvements Tax Fund. The amendments
are as follows:
• Section 1 appropriates a total of $30,000 in the City Manager's budget for three items:
$12,500 for a management staff retreat, $7,500 for management staff training and
$10,000 for leadership coaching. This appropriation reflects the memo dated March 6,
2006 regarding staff development funding, and a subsequent motion of Council
approved on that date to restore these funds to the City Manager's budget. This memo
and minutes of the March 6, 2006 meeting are attached.
• Section 2 appropriates $60,000 in the General Fund to provide funding for lobbying
efforts to obtain state and federal support for projects related to the Central Ohio
Innovation Center. Williams and Jensen, PLLC, and SZD Government Advocates,
LLC, are providing these services.
• Section 3 appropriates $282,000 in the Capital Improvements Tax Fund for the Emerald
Fields Restroom Facility Project. Although funds were budgeted in 2005 for this project,
the bids submitted in 2005 exceeded both the City's estimate and budget for this
project. The funding was therefore not encumbered prior to the end of the year.
Subsequently, efforts to negotiate a lower price were successful, resulting in passage of
Resolution 19-06 authorizing a contract for this project. This appropriation reflects
funding both for the contract and for required tap fees.
RECOMMENDATION:
Staff recommends Council dispense with the public hearing and approve Ordinance 23-06 on
April 18, 2006.
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
CITY OF DUBLaV
Memo
To: Members of the Dublin City Council
From: Jane S. Brautigam, City Manager~Ta...~~~• ~J
Date: March 6, 2006
Re: Staff Development ~?nding
Summary:
Based on a conversation with Dave Latshaw and the mayor at the Council goal setting retreat, I am
providing some information for Council consideration regarding staff development funding. I understand
that Council has some exciting plans for employee input in this area and would like to reserve most of the
requested funding for that initiative. I appreciate Council's direction on this matter and am fully supportive
of this decision.
At the same time, there is an on-going need for a management staff retreat, management staff development
and leadership coaching as approved by the City Council. All of these items had been included in the
$86,000 budget request that has been placed on hold. In order to fund these items, I am requesting $30,000
in the city manager's budget as follows:
Management staff retreat/planning session $ i 2,500
Management Staff training 7,500
Leadership Coaching (Dave Latshaw) 10,000
'T'OTAL $30,000
Recommendation:
• Direct staff to prepare a budget ordinance amendment authorizing $30,000 in city manager's budget
for the items listed
• Direct city manager to work with Counci( administrative committee on Council initiatives in this
area.
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 6i4-410-4400 • Fax: 614-410-4490
crrY ne nUSUn
Memo
To. Members of the Dublin City Council
From: Jane S_ Brautigam, City Manager Vim-- 5- ~
Date: January 30. 2006
Re: Budget Request for Employee Learning and Development
Summary:
During the 2006 budget process, staff requested an appropriation of $86,500 for several employee learning
and development initiatives in the City_ City Council wanted to explore the need for this funding in greater
detail and asked that staff present further justification for the requested appropriation before approving the
funding.
Discussion:
High quality of life and top-notch customer service are the hallmarks of excellence in the City of Dublin. In
order to meet the expectations of our community, the City has attracted some of the best talent in Ohio, m
the form of our employees, who provide direct service delivery at the highest levels.
As our employee population ages and the national workforce size dwindles, it will be incumbent on the
managers of our City to continue to attract and retain the highest quality employees. Like the private sector,
we will want to invest in our future by providing opportunities for employee growth and development. This
is the focus of the Employee Learning and Development [nitiative.
1 your packet are the following materials, which will form a background for the staff presentation:
1. National Workforce trends, demonstrating that the number of qualified wockers entering the
workforce in the future will not be sufficient to fill all of the job openings left by retiring wockers_
2. November 14, 2005 staff memo describing the requests for the citywide training and professional
development budget_
3_ [eternal Strategic Plan developed by Management Team to guide work units in achieving Council
Goais_
4. January 24, 2006 memo describing City of Dublin employee turnover rates 2003 2005.
5. Annotated bibliography and summary of background articles concerning leading edge human capital
management and succession planning practices. The summary is followed by copes of each of the
referenced articles for those of you who may wish to read them.
6. Course description of Leadership Academy, one of the programs for which staff is requesting
funding.
7. At the back of the binder is an article from Business First on "Best Places to Work" in central Ohio_
One of the concerns that members of Council have expressed about the learning and development initiative
is the amount of time that employees may be spending in development opportunities and away from their
"real" jobs. While staff believes that development is a key component of employee work time, the question
is one that deserves consideration.
• [estimate that the average front line employee will spend 6-8 hours of time in 2006 in
activities related to employee development (as opposed to training on equipment, chemicals,
etc.) This time will be spent with the supervisor or crewleader in developing the individual
work unit's business plan to achieve City goals.
• [estimate that supervisory and management personnel will spend 16-24 hours in development
activities. [n addition to developing business plans, these employees will participate in
programs such as Expectations of Managers, improving employee evaluations, facilitation
and individualized development needs.
• If approved, there will be 36 employees (both front line employees and mid level managers)
chosen from various areas of the City to participate in the Leadership Academy. These
employees will spend 34 hours over the course of two weeks in the program outlined in [tem
6 in your binder packet.
Our presentation on January 30 will be relatively short, explaining our need for learning and development
opportunities for employees; discussing the goals of the program and how the budget dollars will be spent to
achieve those goals; and finally, how we intend to gauge the results of the program over time. There wilt be
plenty of time for Council questions at the end. Both Mike Herrlein and Natalie Griffin, two of the
consultants we have used for strategic planning and leadership development, will also be present and
available for questions from members of the City Council.
Recommendation:
1. Budget Appropriation. A citywide culture of employee learning and development is one of the
means by which the City will be able to recruit, promote and retain the highest quality employees for
the future. Staff is requesting that City Council approve an appropriation of $86,500 to implement
many of the features of this initiative as follows:
• Professional Development for Supervisors - $25,000
• Leadership Academy - $22,000
• Professional Services - $32,500
• Executive Coaching for Leadership Development - $7,000
2. Strategic Ptan. [tt order to assist staff in successfully implementing programs and processes to
accomplish the ten goals adopted by the City Council as a vision for the City of Dublin, the
management team has prepared a strategic plan. The strategic plan will be used as an internal
working document to align employee work programs with the goats of the City as expressed by the
City Council at their retreat. Staff is requesting that Council approve the implementation of the
Strategic Plan as an internal working document for aligning work plans to achieve those goals.
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
CITY flF DUSUtY
Memo
TO: Members of Dublin City Council
FROM: Jane S. Brautigam, City Manager
DATE: November 14, 2005
RE: 2006 Citywide Training and Professional Development Budget
Summary
While preparing the 2006 Operating Budget, City Council requested a break down of citywide
training and organizational development efforts included for funding consideration. These
dollars are divided into three primary areas: typical city wide training, citywide leadership and
organizations( development and division specific leadership and organizational development_
A. Typical Citywide Training - $28 000 request
¦ Sexual Harassment & Diversity - $6,000
(Sexual Harassment Training Legally Required)
¦ Spanish Instruction - $5,000
¦ Drug & Alcohol Supervisory and Non-Supervisory Training - $12,000
(Required through 2005 by BWC in order to receive 1S% discount. No longer
required in 2006, given our change to aself-insured arrangement.)
¦ ADA Title III and IV - $5,000
(Access Issues -Parks & Facilities Personnel)
3. Citywide Leadership & Organizational Development $86 S00 request
¦ Professional Development for Supervisors - $25,000
{Develop and offer a curriculum that focuses on the fundamental expectations of
managers incorporating coaching/mentoring ofemployees, goal setting and offering
feedback, performance evaluation and skill development. The program may be
developed in cooperation with a local college or university. This approach is a
recognized best practice for employee development.)
¦ Leadership Academy - $22,000
(One Leadership Class of 40 employees. Program incorporates Myers/Briggs,
Emotional Intelligence, and High Performance Philosophy)
` Professional Services - $32,500
(Division by division business plan development, expectations of managers
implementation, performance appraisal project. OCM $17,500 and HR $15,000)
¦ Executive Coaching for Leadership Development - $7,000
(One-on-one development for key staff as needed)
C. Division Specific Leadership & Organizationa( Development - $2 600 request
¦ Recreation Services Director to LEAD at University of Virginia - $2,600
Recommendation
A full presentation regarding citywide leadership and organizational development initiatives is
scheduled for January 2006. Staff recommends that Council adopt the budget for city-wide
training and professional development as presented, with the understanding that staff will not
encumber any funds under section B "Citywide Leadership & Organizational Development"
until after the presentation.
RECORD OF PROCEEDINGS
~~u~ules-°f - ---Bvbtrrt-£itgCouncit -----M~~~~--
OAVTON ~EGA~OUNK, iNC. FORM NO i~iae _ -
March 6, 2006 Page 16
Held 20
• Woods of Indian Run Bikepath Lighting
Mr. Hahn stated that staff is prepared to proceed with installation of the bollard lights
along the bikepath. The aerial photo in Council's packet shows the installation locations it
with red dots.
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ICI Mayor Chinnici-Zuercher inquired what the original cost estimate was. I
Mr. Hahn responded that it was $12,000-$14,000.
Mayor Chinnici-Zuercher inquired if AEP's charge is a one-time fee.
I,,
Mr. Hahn stated that this is the fee to initialize the service. There is also the standard
e fee.
on oin usa
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Mr. Reiner inquired if the lights would include timers.
Mr. Hahn responded affirmatively.
Mr. Keenan ask y g p III
r t the cul de sac.
ed if an of the li hts would be laced close o
sled that the westernmost
ed that the Homeowners Association re ue it
Mr. Hahn res and 4
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wa from the fence line.
the ath and a
li ht be laced sli htl u
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• Funding of Employee Leadership Development Program
Ms. Brautigam stated that the original 2006 operating budget request for $186,000 for the ~
' items includin the
Leadershi Develo ment Program did not include certain g
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I'~I management staff retreat, some management staff training and the City Manager
leadership coaching by Mr. Latshaw, Therefore, she is requesting an additional $30,000
appropriation for these purposes to be authorized for the City Manager's budget. She will i
continue to work with the Administrative Committee regarding the other items that were
~l discussed with Mr. Latshaw.
Mrs. Boring inquired if the staff retreat is an annual event.
Ms. Brautigam indicated that it is.
Mrs. Boring inquired why that had then been separated into a special budget.
r tion re ardin
cil had re nested info ma
Ms. Brauti am stated that last fall when Coun q 9 9 ~'i
9
expenditures for consultants for the leadership training program, she had identified the
consulting fees for Mr. Herrlein. At that time, the intent was to retain Mr. Herrlein for the
management staff retreat. However, now that Council has engaged Mr. Latshaw as the
Ill facilitator for Council's retreat, the $12,500 budgeted for the management retreat 11
facilitation should be added back. '
Mrs. Boring inquired if the item listed as management staff training is the one that involves I'
travel.
Ms. Brautigam responded that it is. Her understanding from Mr. Latshaw is that Council
i did not ob'ect to fundin leadershi trainin for high-level management members that
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report directly to the City Manager. She has not yet determined whether this training will
occur locally or out of town. I
Mrs. Boring asked for clarification of whether this amount is in addition to the amount set
~I~ aside for the typical professional travel and training, such as the APA Conference for the
Planning Director.
Ms. Brautigam confirmed that it is additional ,I
il~
Mayor ChinnicrZuercher moved to authorize staff to prepare an ordinance amending the
budget to include the additional $30,000 in the City Manager's budget as outlined in the
I,
staff memo. ~
Mr. Lecklider seconded the motion. i
Vote on the motion: Mrs. Boring, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. McCash,
III yes; Mr, Keenan, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes. ',I
Dill COUNCIL COMMITTEE REPORTSlCOUNCIL ROUNDTABLE I~'
Mr. Keenan reported that he attended the US 33 Corridor Executive Committee meeting '~i
I last week. There was an excellent presentation done by MSI Consultants. The
Committee decided to explore the benefits of establishing an accord for the participants in
the US 33 Corridor group, I~
Ms, Salav: rmin a III
1. Reported she was recently contacted by some school parents who are fo g
group called, "PERC" -Parents Encouraging Responsible Choices. The purpose of
the group is to open a dialogue between Dublin parents on issues related to their
III
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