17-05 Ordinance RECORD OF ORDINANCES
Dayton Legal Blank. [nc Form No. 30043
Ordinance No. 17-OS Passed 24
AN ORDINANCE TO ACCEPT THE LOWEST/
BEST BID FOR THE STORMWATER MANAGEMENT
SYSTEM MAINTENANCE PROGRAM GENERAL ,
CONSTRUCTION SERVICE CONTRACT 2005, AND
DECLARING AN EMERGENCY
WHEREAS, formal advertising and competitive bidding procedures have been
conducted for the Stormwater Management System Maintenance Program General 'i
Construction Services Contract 2005 Project pursuant to Section 8.04 of the Dublin
Charter and Chapter 37 of the Dublin Code; and
I
WHEREAS, on February 24, 2005, three (3) bids were received for the Stormwater
ontract
ervice C
eral Construction S
m en
Pro ra G
m Maintenance
nt S ste
Mana eme
Y g
g
2005 project; and
WHEREAS, Council has determined that the lowest and best bid for said project was
an in the amount of $918.00 er unit hour; and
'ved from Geor e J.1 el &Com P
recet g g P Y
WHEREAS, Council has determined that there may be a legitimate need to declare ~I
the relocation of the utilities in connection with. the above-referenced project as a
"single source" procurement, for reason that the company owning the utilities in
;h utilities• and
ive ri hts to relocate suc
uestion has the exclus g ,
q
NOW, TH BEFORE, BE IT ORDAINED by the Council of the City of Dublin,
Ohio, ~ of the elected members concurring:
n in the amount of $918.00
eor e J. I el &Com a
That the bid from G y
Section 1. p
g g
per unit hour be, and hereby is, accepted.
Section 2. That the City Manager is hereby authorized and directed to execute a
contract with the Geor e J. Igel & Company for completion of said project pursuant to ~I
g
ments on file in the office of the Ctt En sneer.
i s ecifications and docu Y g
the b d
P
Section 3. That this Ordinance be, and the same hereby is, declared to be an
t for the
ontrac
emergency measure in order that the General (..onstruction Service C
rior
ive
nd effect
ance Pro ram is executed a
m Mainten p
Stormwater Management Syste g
' to the expiration of the current contract, as well as to protect the health, welfare and
and
11 take effect
nce sha
n therefore this Ordina
safet of the residents of this Cit , a d, ,
Y y
be in force immediately upon its passage.
Passed this da of ~ , 2005.
Y
. .
Mayor -Presiding Officer '
ATTEST:
~ ~
Clerk of Council
I hereby certify that copies of this ii
osted in the''
Ordinance/Resolution were p
City of Dublin in accordance with Section'
731.25 of the Ohio Revised Code.
De Clerk of Council, Dublin, Ohio j
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
CITY OF DUBLIN Phone: 614-410-4400 • Fax: 614-410-4490
Memo
To: Members of City Council
From: Jane S. Brautigam, City Manage~~~.`J . ~~ia•m~
Date: March 1, 2005 V
~~,v
Initiated By: Paul A. Hammersmith, P.E., Director Of Engineering /City Engineer
Jay M. Herskowitz, P.E., Assistant Director of Engineering -Utilities
Re: Stormwater Management System Maintenance Program -General onstruction Service
Contract 2005
Bid Acceptance Ordinance No. 17-OS
Summary
The Stormwater Management System Maintenance Program provides for the maintenance and repair of storm
sewers, curb inlets, catch basins, ditches, man-made channels and other structures that discharge stormwater
runoff into surface waters. This program was first implemented in 2000 and is an important component of the
City's effort to comply with our NPDES (National Pollutant Discharge Elimination System) Phase II
stormwater permit established with Ohio Environmental Protection Agency (OEPA) on March 19, 2003.
The annual funds for this program, $250,000 budgeted for this year and the same amount programmed for
2006, represents an annual not-to-exceed amount for labor, equipment and material costs to repair storm sewer
system deficiencies identified during routine system inspection or on an emergency basis. Condition
assessment data, now being gathered on an ongoing basis, may provide justification for possibly increasing the
funds programmed in the future years beyond 2006.
On February 24, 2005 three bids were received and publicly opened and read for the Stormwater Management
Maintenance Program -General Construction Services Contract 2005. The bid and contract for this program
are based on a per unit hour cost for providing laborers, foreman, and equipment (e.g., grader, dozer, backhoe,
etc.) including equipment operators, mobilization and fuel. All bids have been reviewed. The George J. Igel
Company provided the lowest and best bid of $918 per unit hour for providing labor and equipment. Material
costs for this program are approved only after the Contractor obtains a minimum of three quotes.
The George J. Igel Company was previously selected in 2003 to provide general construction services based
on a low and best bid of $867 per unit hour. At that time, the contract documents provided for a base year, and
an optional one-year extension. The contract documents for this year's program will operate essentially the
same except that the base year has been defined to extend fromi the date upon which the Notice to Proceed is
signed through December 31, 2006.
Recommendation
Staff recommends adoption of Ordinance No. 17-OS accepting the bid of the George J. Igel Company. The
George J. Igel Company was previously the lowest and best bidder and performed exceptionally well, always
being extremely cooperative in helping staff quickly and effectively address maintenance and repair needs.
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