76-04 OrdinanceRECORD OF ORDINANCES
Blank.
Ordinance No.
76-04 Passed 20.
AN ORDINANCE TO ACCEPT THE LOWESTBEST BID FOR THE
CLOVER COURT CHANNEL IMPROVEMENTS PROJECT
AND DECLARING AN EMERGENCY
WHEREAS, after advertising, two bids were received and opened on October 26,
2004 for the Clover Court Channel Improvements project; and
WHEREAS, Council has determined that the lowest and best bid for said project was
received from The Righter Company, Inc. in the amount of $60,760.80; and
WHEREAS, Council has determined that there may be a legitimate need to declare
the relocation of the utilities in connection with the above-referenced project as a
"single source" procurement, for reason that the company owning the utilities in
question has the exclusive rights to relocate such utilities; and
WHEREAS, it is in the best interest of the City to execute this contract as soon as
possible so that construction may commence immediately.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
Ohio, ~_ of the elected members concurring:
Section 1. That the bid from The Righter Company, Inc. in the amount of
$60,760.80 be, and hereby is, accepted.
Section 2. That the City Manager is hereby authorized and directed to execute a
contract with The Righter Company, Inc. for completion of said project pursuant to
the bid specifications and documents on file in the office of the City Engineer.
Section 3. That this Ordinance be, and the same hereby is, declared to be an
emergency measure necessary for the immediate preservation of the public peace,
health, safety or welfare, and for the further need to immediately commence the work
in order to complete the project during the remaining period of favorable weather,
therefore, this Ordinance shall take effect and be in force immediately upon its
passage.
Passed this sf day of ~ , 2004.
Mayor -Presiding Officer
ATTEST:
~ n ~ _~~
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
eputy Clerk of Council, Dublin, Ohio
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
CITY OF DUBLIN Phone: 614-410-4400 • Fax: 614-410-4490 M e m o
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manag~ Tca-r-~S ~a
Date: October 27, 2004
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer /~
Jay M. Herskowitz, P.E., Assistant Director of Engineering -Utilities -J
Eugenia M. Martin, ASLA, Streetscape Specialist F_Fr,~
Re: Clover Court Channel Improvements
Bid Acceptance Ordinance No. 76-04
Summary
On October 26, 2004 two (2) bids were received, publicly opened and read for the Clover Court Channel
Improvements project. A summary of the bids is shown on the attached bid tabulation. The Engineer's estimate
for the project was $60,000.00. The Righter Company, Inc. submitted the lowest and best bid of $60,760.80,
exceeding the estimate by approximately 1%, an amount most likely attributable to bidding this project later in
the construction season and also reflective of contractor workloads. Although funds for construction of this
project were not specifically budgeted in 2004, sufficient stormwater improvement funds are available as a result
of the bid for the construction of the Shier-Rings Road Stormwater System Improvements project being
$293,495 less than the programmed funds.
At the August 2, 2004 City Council meeting, staff provided a status report and recommendation of the
continuation of the channel erosion improvements along Clover Court initially completed at 230 and 238 Clover
Court in November 2003. City Council unanimously endorsed the recommended continuation completing the
improvements from 238 Clover Court to the 42-inch storm outlet beneath Monterey Drive, located west of 278
Clover Co rt. All of the Clover Court residents affected by this improvement are agreeable participants in its
construction and completion. The preliminary cost estimate reported to Council was $39,000. The Engineer's
estimate of $60,000 was established from the completed construction plans. The difference reflects the required
excavation on three properties, demolition of existing wood and stone retaining walls, connection of existing
downspouts and 12-inch pipe, the removal of existing plant material and the addition of two (2) replacement
deciduous trees.
For Council reference and review, a reduced set of project construction drawings for this work has been placed in the
Council planning room. This work consists of the installation of a 5-foot wide channel lined by 2-foot high Mosaic
Versa-Lok retaining walls within the 30-foot easement located along the rear properties of 246, 254, 262, 270 and
278 Clover Court.
Staff has limited prior experience with The Righter Company, Inc. Currently, they are the general contractor for the
Shier Rings Road Stormwater System Improvements project, which bid on September 28, 2004. They demonstrated
sufficient qualifications and experience to successfully construct and complete that particular project and staff finds
no reason not to accept their bid for this project.
Recommendation
Staff recommends Council adopt this Ordinance accepting the bid of The Righter Company, Inc. Emergency action
upon adoption is requested to allow work to commence and be completed during the remaining favorable fall
weather, and thus be substantially complete by the final project completion date of December 17, 2004.
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