71-04 OrdinanceRECORD OF ORDINANCES
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Ordinance No.
~ 1 "~`~ Passed 20
AN ORDINANCE TO ACCEPT THE LOWEST/BEST BID
FOR THE HAYDEN RUN RETAINING WALL REPAIR PROJECT
AND DECLARING AN EMERGENCY
WHEREAS, after advertising two bids were received and opened on September 30,
2004 for the Hayden Run Retaining Wall Repair project; and
WHEREAS, Council has determined that the lowest and best bid received for said
project is from the Quality Masonry Company, Inc. in the amount of $102,329.00; and
WHEREAS, Council has determined that there may be a legitimate need to declare
the relocation of the utilities in connection with the above-referenced project as a
"single source" procurement, for reason that the company owning the utilities in
question has the exclusive rights to relocate such utilities; and
WHEREAS, it is in the best interest of the City to execute this contract as soon as
possible so that construction may commence immediately.
NOW, T EREFORE, BE IT ORDAINED by the Council of the City of Dublin,
Ohio, ~ of the elected members concurring:
Section 1. That the bid from Quality Masonry Company, Inc. in the amount of
$102,329.00 be, and hereby is, accepted.
Section 2. That the City Manager is hereby authorized and directed to execute a
contract with Quality Masonry Company, Inc. for completion of said project pursuant
to the bid specifications and documents on file in the office of the City Engineer.
Section 3. That this Ordinance be, and the same hereby is, declared to be an
emergency measure for the preservation of the public peace, health or welfare of the
residents of this City, and, therefore, this Ordinance shall take effect and be in force
immediately upon its passage.
Passed this ~ day of ~~~: ,~ e-~ , 2004.
~ .- r
\-~~~~
Mayor -Presiding Officer
ATTEST:
C~
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
D y Clerk of Council, Dublin, Ohio
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
f,ITY OF DLBLIN Phone: 614-410-4400 • Fax: 614-410-4490
To: Members of Dublin City Council
Memo
From: Jane S. Brautigam, City Manage~._ ,'c~•~-~ ~~ ~i~ix~.l.c~.~,w/ ~~,~,,
Date: September 30, 2004 (`
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer ''~J~i' ~,
Kenneth B. Richardson, P.E., Assistant Director of Engineering -Design
Eugenia E. Martin, ASLA, Streetscape Specialist t =fir'.
Re: Hayden Run Retaining Wall Repair Project
Bid Acceptance Ordinance No. -04
Summary ~ _ ~ - 7
On September 30, 2004 two (2) bids were received, publicly opened and read for the Hayden Run
Retaining Wall Repair project. A summary of the bids is shown of the attached bid tabulation. The
Engineer's estimate for the project was $100,000.00. The 2004 budgeted funds for construction of this
project are $90,000. The Quality Masonry Company, Inc. of Marion, Ohio submitted the lowest and best
bid of $102,329.00.
In September 2003, staff provided a status report on the stone veneer on the retaining wall along the
north side of Hayden Run Road, west of the Scioto River. Previous repairs were ineffectual and staff
recommended a permanent repair utilizing a different application process. Additionally, staff
recommended changing the stone veneer to match the style of stone veneer used throughout the City.
For Council reference and review, a reduced set of project construction drawings for this work has been
placed in the Council planning room. This work consists generally of the removal of the existing stone
veneer and concrete cap, the cleaning of the concrete retaining wall, the application of metal lath to the
concrete retaining wall, and the application of a mortar scratch coat prior to the placement of new stone
veneer.
Staff has not had experience with Quality Masonry Company, Inc. Therefore, we contacted several
references who are familiar with Quality Masonry Company's work.. References contacted were the State
of Ohio, Trinity Episcopal Church in West Virginia and Feinknopf, Macioce, Schappa Architects, on behalf
of the Ohio State Supreme Court. Work performed by Quality Masonry Company for these agencies
involved stone repair, installation of custom-cut stone and brick, tuckpointing, concrete repair and cleaning.
In all cases, the individuals contacted indicated that they experienced no project quality or schedule
problems with respect to Quality Masonry Company's performance. They were overall, generally satisfied.
Staff has reviewed the Quality Masonry Company, Inc. bid and finds no reason not to accept their bid.
Recommendation
Staff recommends Council adopt this Ordinance accepting the bid of Quality Masonry Company, Inc.
Emergency action upon adoption is requested to allow work to commence and be completed during the
remaining favorable fall weather, and thus be substantially complete by the final project completion date of
November 12, 2004.
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