63-04 Ordinance RECORD OF ORDINANCES
Davton Lc al Blank [nc. Form No. 30043
Ordinance No. 63-04 Passed . 24
AN ORDINANCE ACCEPTING THE LOWEST AND
BEST BID FOR A DUBLIN POLICE COMMAND
POST TRAILER AND AUTHORIZING THE CITY
MANAGER TO ENTER INTO A CONTRACT FOR
PROCUREMENT OF SAID EQUIPMENT.
WHEREAS, after conducting formal advertising and competitive bidding
procedures, bids were opened on August 26, 2004 for a Dublin Division of Police
Command Post Trailer; and
WHEREAS, Council has determined that the bid submitted by Surrey Fire Safety
House in the amount of $60,305 is the lowest and best bid for the project,
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, of the elected members concurring:
Section 1. That the bid submitted by Surrey Fire Safety House in the amount of
$60,305 for the Dublin Police Command Post Trailer is hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into a contract for
the procurement of said equipment as specified above and within the bid proposal
and the City's bid documents on file in the Department of Finance.
Section 3. This Ordinance shall take effect and be in force in accordance with
Section 4.04(a) of the Dublin City Charter.
Passed this ~ day of S ~ G , 2004.
Mayor -Presiding Officer
ATTEST:
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
Depu Clerk of Council, Dublin, Ohio
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
CITY OF DUBLIN. Phone: 614-410-4400 • Fax: 614-410-4490
Memo
To: Members of City Council
From: Jane S. Brauti am Ci Mana er
g tY g rJ . CJ
Date: September 7, 2004
Initiated By: Mike Epperson, Chief of Police
Michele M. Hoyle, Director of Fiscal Administration
Re: Dublin Division of Police Command Post Trailer Bid Project
Summary:
Ordinance Number 63-04 accepts the lowest and best bid for an Emergency Command Trailer
for the Division of Police and authorizes the City Manager to enter into a contract for the
purchase.
On Thursday, August 26, 2004, bids were opened for the City of Dublin Emergency Command Trailer Bid
Project. Bid packages were received from two vendors:
• Farber Specialty Vehicles
• Walters Group Incorporated, DBA Surrey Fire Safety House
The significant difference between the bids largely reflects Farber's bid of a base trailer of a different
and more costly construction than specified ($70,487 of the total difference of $89,344). Review of
both bids indicates that the lower bid satisfies the specifications of the bid and will meet the needs of
the division.
Recommendation:
Based on analysis of the bids submitted, it is in the best interest of the City to award the bid to Walters
Group Incorporated, DBA Surrey Fire Safety House at a cost of $60,305.00. This project was funded
at $70,000.00 in the 2004 Capital Improvements Budget, $62,000.00 of which was allotted for the
purchase of the trailer as specified. The remaining funding will provide the equipment that is
necessary to equip the trailer for use at emergency scenes and special events.
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